Ontario Securities Commission Bulletin
Issue 47/38Supp2 - September 19, 2024
Ont. Sec. Bull. Issue 47/38Supp2
Annex B-3 -- Proposed Changes to National Policy 12-202 Revocation of Certain Cease Trade Orders Xx
Annex B-4 -- Proposed Change to National Policy 12-203 Management Cease Trade Orders Xx
Annex B-5 -- Proposed Amendments to National Instrument 41-101 General Prospectus Requirements Xx
Annex B-6 -- Proposed Change to Companion Policy 41-101 General Prospectus Requirements Xx
Annex B-7 -- Proposed Amendment to National Instrument 44-101 Short Form Prospectus Distributions Xx
Annex B-8 -- Proposed Amendments to National Instrument 81-101 Mutual Fund Prospectus Disclosure Xx
Annex B-9 -- Proposed Changes to Companion Policy 81-101 Mutual Fund Prospectus Disclosure Xx
Annex B-10 -- Proposed Amendments to National Instrument 81-102 Investment Funds Xx
Annex B-11 -- Proposed Changes to Companion Policy 81-102 Investment Funds Xx
Annex B-13 -- Proposed Changes to Companion Policy 81-106 Investment Fund Continuous Disclosure Xx
Annex C-2 -- Companion Policy 41-101CP General Prospectus Requirements Xx
Annex C-3 -- Form 41-101F2 Information Required in an Investment Fund Prospectus Xx
Annex C-4 -- Form 41-101F3 Information Required in a Scholarship Plan Prospectus Xx
Annex C-5 -- Form 41-101F4 Information Required in an ETF Facts Document Xx
Annex C-6 -- National Instrument 81-101 Mutual Fund Prospectus Disclosure Xx
Annex C-7 -- Form 81-101F1 Contents of Simplified Prospectus Xx
Annex C-8 -- Form 81-101F2 Contents of Annual Information Form Xx
Annex C-9 -- Form 81-101F3 Contents of Fund Facts Document Xx
Annex C-10 -- Companion Policy 81-101CP Mutual Fund Prospectus Disclosure Xx
Annex C-11 -- National Instrument 81-102 Investment Funds Xx
Annex C-12 -- Companion Policy 81-102CP Investment Funds Xx
Annex C-13 -- National Instrument 81-106 Investment Fund Continuous Disclosure Xx
Annex C-14 -- Companion Policy 81-106CP Investment Fund Continuous Disclosure Xx
Annex C-15 -- National Instrument 81-107 Independent Review Committee for Investment Funds Xx
Annex D -- Material Modifications Made to Mock-Up 3 Following Completion of Investor Testing Xx
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CSA Notice and Request for Comment -- Proposed Amendments to National Instrument 81-101 Mutual Fund Prospectus Disclosure, National Instrument 81-102 Investment Funds, National Instrument 81-106 Investment Fund Continuous Disclosure, National Instrument 81-107 Independent Review Committee for Investment Funds; and Related Proposed Consequential Amendments and Changes; Modernization of the Continuous Disclosure Regime for Investment Funds
September 19, 2024
The Canadian Securities Administrators (the CSA or we) are proposing to modernize the continuous disclosure regime for investment funds.{1} The CSA's proposals aim to improve the quality of disclosure provided to investors and reduce the unnecessary regulatory burden of certain current investment fund continuous disclosure requirements under securities legislation.
We are publishing, for a 120-day comment period, proposed amendments to all of the following:
• National Instrument 81-101 Mutual Fund Prospectus Disclosure (NI 81-101);
• National Instrument 81-102 Investment Funds (NI 81-102);
• National Instrument 81-106 Investment Fund Continuous Disclosure (NI 81-106);
• National Instrument 81-107 Independent Review Committee for Investment Funds (NI 81-107)
together with related consequential amendments to all of the following:
• National Instrument 41-101 General Prospectus Requirements (NI 41-101);
• National Instrument 44-101 Short Form Prospectus Distributions (NI 44-101)
as well as, in all Canadian jurisdictions other than Alberta, Ontario, Quebec, and Nova Scotia, related consequential amendments to Multilateral Instrument 11-103 Failure-To-File Cease Trade Orders in Multiple Jurisdictions (MI 11-103)
(collectively, the Proposed Amendments).
The CSA are also publishing, for a 120-day comment period, proposed changes to all of the following:
• National Policy 11-207 Failure-to-File Cease Trade Orders and Revocations in Multiple Jurisdictions (NP 11-207);
• National Policy 12-202 Revocation of Certain Cease Trade Orders (NP 12-202);
• National Policy 12-203 Management Cease Trade Orders (NP 12-203);
• Companion Policy 41-101 General Prospectus Requirements (41-101CP);
• Companion Policy 81-101 Mutual Fund Prospectus Disclosure (81-101CP);
• Companion Policy 81-102 Investment Funds (81-102CP);
• Companion Policy 81-106 Investment Fund Continuous Disclosure (81-106CP);
• Commentary in National Instrument 81-107 Independent Review Committee for Investment Funds (81-107CP)
(collectively, the Proposed Changes).
We encourage commenters to provide any data and information that could help us evaluate the effects of modernizing the investment fund continuous disclosure regime on investors and the investment fund industry. In addition to general feedback on the Proposed Amendments and Proposed Changes, we are also seeking responses to specific consultation questions we have set out for stakeholders to consider.
The text of the Proposed Amendments and Proposed Changes is contained in Annex B of this Notice and will also be available on the websites of the following CSA jurisdictions:
www.asc.ca;
www.fcaa.gov.sk.ca;
www.mbsecurities.ca;
www.osc.ca;
www.lautorite.qc.ca;
www.fcnb.ca;
nssc.novascotia.ca.
The Proposed Amendments and Proposed Changes aim to make improvements to the continuous disclosure regime governing investment funds that will benefit investors, investment fund managers, and other stakeholders. The objectives of the Proposed Amendments are to:
• replace the annual Management Report of Fund Performance (Annual MRFP) and the interim Management Report of Fund Performance (Interim MRFP, and together with the Annual MRFP, the MRFP) with a new annual fund report (the Annual Fund Report) and interim fund report (the Interim Fund Report, and together with the Annual Fund Report, the Fund Report), by implementing a revised version of Form 81-106F1 Contents of Annual and Interim Management Report of Fund Performance (the Current Form 81-106F1) (Workstream One);
• provide an exemption from certain conflict of interest reporting requirements in securities legislation where other similar requirements are satisfied (Workstream Two);
• eliminate certain required class or series-level disclosures from investment fund financial statements (Workstream Three)
(each a Workstream, and together, the Workstreams).
We are also proposing some unrelated minor amendments to:
• implement the Fund Expense Ratio (FER), which describes the sum of the management expense ratio and the trading expense ratio of an investment fund, into the Fund Facts and ETF Facts (the FER Revisions);
• make revisions of an editorial nature to the version of Form 81-101F1 Contents of Simplified Prospectus (Form 81-101F1) that came into force on January 6, 2022,{2} as well as minor revisions to address feedback received following the in-force date of Form 81-101F1
(each an Additional Initiative, and together, the Additional Initiatives).
The CSA's 2022-2025 Business Plan identifies delivering smart and responsive regulation protecting investors while reducing regulatory burden, as a strategic goal.{3} The Proposed Amendments and Proposed Changes aim to deliver on this burden reduction work while also enhancing the utility of investment fund continuous disclosure to investors.
We reviewed investment fund continuous disclosure requirements to identify areas that could be updated to benefit key stakeholders, primarily investors and investment funds. Within the scope of our review, we not only included continuous disclosure requirements outlined in NI 81-106, but we also considered select reporting requirements present elsewhere in securities legislation (e.g., provincial statutes or NI 81-102). While financial statements formed part of our review area, we focused on requirements in Part 3 (Financial Disclosure Requirements) of NI 81-106 that are not mandated by International Financial Reporting Standards (IFRS).
In making our determinations, we considered stakeholder feedback received in response to the CSA's request for comment on proposed amendments and proposed changes to investment fund regulatory requirements, titled Reducing Regulatory Burden for Investment Fund Issuers -- Phase 2, Stage 1 (Project RID Publication for Comment){4}. Comments on the Project RID Publication for Comment were summarized in final amendments and changes published on October 7, 2021.{5} The CSA also considered comments received in response to the Ontario Securities Commission publication of OSC Staff Notice 11-784 Burden Reduction{6} (OSC Staff Notice 11-784), as well as recommendations made by the Government of Ontario-established Capital Markets Modernization Taskforce, as described in its final report published in January, 2021{7}.
At the conclusion of our review, we determined that the Workstreams, described in detail in the following section, would be the focus of our Proposed Amendments and Proposed Changes. The scope of our review did not include any delivery requirements that apply to continuous disclosure documents. On September 27, 2022, the CSA proposed amendments and changes to implement an access-based model for investment fund reporting issuers.{8} Work on that initiative is ongoing and is not anticipated to impact the Proposed Amendments and Proposed Changes.
We are proposing amendments to the Current Form 81-106F1 that will significantly revise the content of the MRFP to better respond to investor needs and preferences. We are of the view that in addition to representing an improved update document for investors to review, the revised content will also be less burdensome for reporting issuer investment funds to prepare. We have also renamed the MRFP to the "Fund Report", which is more intuitive and will be simpler for investors to recall.
To ensure that the Fund Report responds better to investor needs and preferences, we engaged the services of a third-party consulting firm with expertise in behavioural insights, to assist in the redesign efforts. Behavioural insights are tools that can be used to inform the development of regulations in a way that respond to how investors behave and process information.{9} We also considered efforts made by the U.S. Securities and Exchange Commission (the SEC) to significantly redesign mutual fund and exchange-traded mutual fund (ETF) annual and semi-annual shareholder reports so that they are more concise and visually engaging.{10}
The disclosure in the new Fund Reports is an improvement in some of the following ways:
(a) the required disclosure has been significantly streamlined so that investors can focus on information that is most pertinent to them in the limited amount of time they may have set aside to review a Fund Report;
(b) information has been thematically chunked so that investors are better able to review information on a specific topic within a single section of the Fund Report rather than having to obtain and synthesize it from different sections;
(c) the use of narrative forms of disclosure has been minimized in favour of bullets, to assist investors in processing the information contained in the report more easily;
(d) key terms have been defined and key concepts have been explained in call-out boxes throughout the document to enable investors to better understand the information being presented to them;
(e) opportunities to provide brief summaries of information contained in the various sections of the Fund Report have been provided, to enable investors to review key information in the Fund Report more quickly;
(f) directions to more detailed sources of information have been provided in a number of places within the document so that investors who want to access and review more detailed information will know where to find it.
The streamlining referenced earlier includes elimination of the following requirements on the basis that most investors would not find practical use for them in a Fund Report:
(a) several requirements in the "Results of Operations" and "Recent Developments" sections of the MRFP (required by Items 2.3 and 2.4 of Part B of the Current Form 81-106F1).{11} We note that the Investment Objectives and Investment Strategies section of the Fund Report will provide investors with a concise overview of the success of the investment fund in achieving its investment objectives and using its investment strategies to achieve those investment objectives. That section will also provide a brief description of factors that the investment fund manager (IFM) considers reasonably likely to materially impact the ability of the investment fund to satisfy its investment objectives and use its investment strategies to achieve those investment objectives, going forward (see Item 4 of Part A of the Proposed Form 81-106A, as hereinafter defined);
(b) "The Fund's Net Assets per [Unit/Share]" table in the Financial Highlights section of the MRFP (required by Item 3.1 of Part B of the Current Form 81-106F1). We note that investors that want details regarding the type of information provided by this reconciliation of beginning and end of financial year net assets provided in this table could review the financial statements of their investment fund. We also note that consolidated information on distributions is available in the Statistics section of the Fund Report, with specific information on return of capital also provided on the basis that investors may find value in that particular distribution-related information (see Item 8 of Part A of the Proposed Form 81-106A, as hereinafter defined);
(c) several metrics (total net asset value, number of units/shares outstanding, net asset value per unit/share, closing market price) in the "Ratios and Supplemental Data" table in the Financial Highlights section of the MRFP (required by Item 3.1 of Part B of the Current Form 81-106F1) and provision of one year's worth of information instead of five in a new Costs section of the Fund Report. We are of the view that most investors will find utility in reviewing only the most recent Cost-related information in the Fund Report, although we note that the Costs section includes a requirement to provide a statement regarding any increase from the previous year in the summary for that section, where such a summary is provided (see proposed Item 6 of Part A of the Proposed Form 81-106A, as hereinafter defined);
(d) the "Management Fees" section of the MRFP (required by Item 3.3 of Part B of the Current Form 81-106F1). We are of the view that simplifying cost-related information in the Fund Report would better achieve our aim of ensuring that it contains an appropriate amount of information, as well as information that is easy to read and understand;
(e) the requirement to provide performance information in respect of each series or class of an investment fund (required by section 15.14 of NI 81-102 and Item 4.1(1) of Part B of the Current Form 81-106F1) in favour of a requirement to provide performance information of the series or class with the highest management fee (and, if applicable, any series or class besides the series or class with the highest management fee, for which performance would vary based on a characteristic besides fees).{12} When developing this proposed approach, we noted that some investment funds have numerous classes or series, sometimes in excess of 20, and it may be challenging for investors to navigate the report with this information, much of which may show very similar performance. We are of the view that the streamlined presentation being proposed would provide investors with a baseline understanding of how their particular class or series would have performed, e.g. their class or series would have performed better if it had lower management fees. We also note that exemptive relief to allow a single consolidated Fund Facts to be filed for all the classes or series of securities of a mutual fund offered in an automatic switch program, which includes similar requirements around the presentation of performance information, has been in effect for a number of years and was codified as part of the burden reduction amendments published on October 7, 2021.{13}
We also note that some information which is currently in the MRFP is not being carried forward into the Fund Report but instead is being moved to different locations in the regulatory disclosure regime for investment funds:
(a) the Related Party Transactions disclosure currently required by Item 2.5 (Related Party Transactions) of Part B of the Current Form 81-1016F1, has not been included in the Fund Report. Instead, a different requirement has been developed and added as an appendix (to be prepared by the IFM) to the annual report to securityholders that an investment fund's independent review committee (IRC) must prepare pursuant to section 4.4 of NI 81-107. While the Current Form 81-106F1 requires detailed disclosure on related party transactions, the new requirement will only require such details to be provided where they are not already available in existing conflict of interest reports that have been filed on SEDAR+ (and such existing reports will be required to be identified in the new appendix). We are of the view that the newly redrafted requirement in the appendix will be easier for investment funds to prepare, will highlight the related party transaction reports already prepared by the IFM and filed on SEDAR+, and will be simpler for investors to navigate;
(b) the requirement in Part 6 (Quarterly Portfolio Disclosure) of NI 81-106 for an investment fund to prepare quarterly portfolio disclosure will remain in place, except that the investment fund will be required to prepare it on a standalone basis throughout the year, as opposed to the current circumstance where it appears in the MRFP at two points in the year (item 5 of Part B of the Current Form 81-106F1). The Quarterly Portfolio Disclosure includes information regarding the top 25 positions held by a reporting issuer investment fund. The content requirements of the Quarterly Portfolio Disclosure are substantially similar to what is currently required, and going forward will need to be prepared pursuant to a new form included in the proposed amendments to NI 81-106 (the Proposed Form 81-106B). We believe that since investment funds already prepare quarterly portfolio disclosure, they will not have to substantially modify their existing systems to produce it in the format required by the Proposed Form 81-106B. We also believe investors will benefit from being able to review key takeaways of this disclosure in the Fund Report while being able to find more detailed portfolio holdings information in the standalone Quarterly Portfolio Disclosure, when desired. The Proposed Amendments do not impact the Statement of Investment Portfolio, which is produced as part of the annual financial statements and interim financial report of reporting issuer investment funds, and non-reporting issuer mutual funds in Ontario. The Statement of Investment Portfolio includes disclosure regarding each portfolio asset held or sold short.
We also note some information in the Fund Report will be new as compared to the MRFP, and we specifically note the following examples:
(a) Fund Reports will include a section in which an investment fund is required to insert a brief summary of the IFM's assessment of the investment fund's success in respect of achieving its investment objectives, and using its investment strategies to achieve those investment objectives, during the period covered by the report. We have included instructions that specifically assist investment funds that have environmental, social and governance (ESG)-related aspects to their investment objectives and/or investment strategies, in providing this disclosure. We are of the view this will enhance ESG-related continuous disclosure for investors;
(b) Fund Reports will include disclosure regarding the liquidity profile of the investment portfolio of the investment fund. We are of the view that investors should have access to in-depth yet understandable disclosure regarding the liquidity of the investments held in the investment portfolio of their investment fund, and that this new disclosure will help achieve that.
Despite suggestions from some stakeholders to do so, we have not proposed to eliminate the requirement for a reporting issuer investment fund to prepare and file an MRFP, because we are of the view that investors would benefit from a periodic update on the status of their investment fund. Research commissioned by the Investment Funds Institute of Canada found that 66% of conventional mutual fund investors and 69% of ETF investors were either interested, or very interested, in receiving and reading the information in a "management report".{14} We also recognize that the MRFP provides a baseline level of information in a consistent and comparable format that investors can use to stay apprised of an investment fund's status. This is particularly important given that not all investment funds voluntarily produce the suite of supplementary, non-regulatory disclosure available in respect of some investment funds. Finally, we are of the view that the account-level report on charges and other compensation required by section 14.17 of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations (NI 31-103) or the investment performance report required by section 14.18 of NI 31-103 are not acceptable substitutes for more detailed information on the status of an individual investment fund that may be held within a client's account.
Some stakeholders are of the view that the MRFP is of low value to investors, citing what they claim are low take-up rates by investors. To the extent that MRFP take-up rates by investors are indeed low, we note that this may in part be influenced by the mechanism through which investors access the document. As referenced earlier, a separate CSA policy project is examining matters related to the delivery of continuous disclosure documents. We are also engaging with the CSA Investor Education Committee to explore how we can ensure strong investor awareness and understanding of the Fund Report.
While some stakeholders have suggested reducing the frequency of preparation of the MRFP, the proposed Fund Report would maintain the annual and interim preparation requirements that are currently applicable for the MRFP. We are of the view that maintaining a twice-per-year filing requirement for reporting issuer investment funds that are not scholarship plans will keep Canadian investors current with the status of their investment funds, as compared to having only a once-per-year requirement (we are not proposing to modify the once-per year filing requirement of reporting issuer scholarship plans). It will also keep CSA requirements aligned with those of the following authorities which also require annual and semi-annual reports to be prepared by investment funds: the SEC;{15} the Financial Conduct Authority (United Kingdom) (the FCA);{16} the European Union;{17} and the Australian Securities & Investments Commission.{18}
Behavioural Insights Research and Testing
We engaged the services of Behavioural Insights (Canada) Ltd. (the Consultant), a third-party consulting firm with expertise in behavioural insights, to assist in our redesign efforts. First, the Consultant prepared a literature review identifying (a) best practices regarding the presentation of MRFP (Fund Report) disclosure to retail investors, and (b) the challenges, needs, behaviours, understanding, and preferences of retail investors with respect to MRFP (Fund Report) disclosure (the Literature Review). Second, the Consultant surveyed 604 Canadian retail investors who currently own investment fund securities to determine their preferences with respect to MRFP (Fund Report) disclosure (the Survey), with 23% of participants completing the survey in French. Third, based on the Literature Review and the Survey, the Consultant identified behavioural barriers that might impede retail investors from using the MRFP, and suggested evidence-based interventions to address the barriers (the Behavioural Barriers Report). The Literature Review, the Survey and the Behavioural Barriers Report can be found in the Investment Fund Continuous Disclosure Modernization Final Report prepared by the Consultant and published September 19, 2024 (the Investor Testing Report) on the website of the CSA.
Based on the information provided in the Literature Review, Survey, and Behavioural Barriers Report, as well as other sources of feedback on the MRFP (namely comments provided in response to the Project RID Publication for Comment, comments provided in response to OSC Staff Notice 11-784 and the recommendations of the Capital Markets Modernization Taskforce (Ontario)), the CSA developed three alternative designs for the MRFP, which will be referred to as Mock-Up 1, Mock-Up 2 and Mock-Up 3 (the Mock-Ups). The Consultant and the Ontario Securities Commission Investor Office also provided feedback on the effectiveness of the Mock-Ups at implementing the behavioural science-based recommendations outlined in the Behavioural Barriers Report. The Consultant then carried out a randomized controlled trial (RCT) to test the effectiveness of each of the Mock-Ups against each other and against a control MRFP designed to replicate an existing MRFP available today (the Control MRFP). The RCT was carried out with 2820 Canadian retail investors. Participants were either current or past owners of investment fund securities and 25% of the participants completed the study in French. English and French versions of the Control MRFP and the Mock-Ups can be found in the Investor Testing Report.
The investor testing focused on seven different outcome measures. The primary outcome measure was a score generated based on correct responses to 13 wide-ranging questions on the content of the documents that were tested (described as the "Core Comprehension" measure in the Investor Testing Report). The results of the RCT indicated that each of the Mock-Ups outperformed the Control MRFP. They also indicated that Mock-Up 3 scored the best, as compared to the Control MRFP, on the primary outcome measure, and better than the other Mock-Ups on most of the other outcome measures that were used to assess the documents. A description of the outcome measures, a detailed review of how the testing was carried out, and the results of the RCT, are available in the Investor Testing Report.
Upon conclusion of the RCT and upon a detailed review the investor testing results, the CSA sought the Consultant's advice on additional opportunities to further improve the investor experience with Mock-Up 3. It was suggested that further simplifying the content of Mock-Up 3 would be the best approach. The CSA further streamlined Mock-Up 3, which forms the basis of the revised Form 81-106F1 being published for comment as part of the Proposed Amendments (the Proposed Form 81-106A). Material post-testing revisions made to Mock-Up 3 are set out in Annex D -- Material Modifications to Mock-Up 3 Following Completion of Investor Testing. A sample modified version of Mock-Up 3 is proposed to be added to 81-106CP and is published for comment in the Proposed Changes. Publication of a sample document follows the approach used for the Fund Facts and ETF Facts. The sample is for illustrative purposes only.
As substantiated by the investor testing carried out by the Consultant, we are of the view that, as compared to the MRFP, the proposed Fund Report is easier to read and understand, is more likely to be read, is easier to use in making decisions, is more likely to be seen as containing an appropriate amount of information, and is easier to navigate. We are also of the view that the streamlined document will be significantly less burdensome for IFMs to prepare.{19}
The Proposed Amendments related to Workstream One impact the following National Instruments: NI 41-101, NI 44-101, NI 81-101, NI 81-102, NI 81-106, and NI 81-107. MI 11-103 will also be impacted in jurisdictions where that instrument applies. The Proposed Changes related to Workstream One impact the following policies: NP 11-207, NP 12-202, NP 12-203, 41-101CP, 81-101CP, 81-102CP, and 81-106CP.
We are proposing amendments to provide exemptions from certain statutory requirements in a number of jurisdictions that impose an obligation on IFMs to file reports with respect to specified types of related party transactions. In some instances, the types of related party transactions that are subject to reporting requirements are already subject to substantially similar reporting requirements in NI 81-107. The types of related party transactions in focus are the following:
(a) a purchase or sale of securities between an investment fund and any related person or company;
(b) a purchase or sale effected by an investment fund through a related person or company with respect to which the related person or company received a fee from the investment fund, the other party to the transaction, or both;
(c) a transaction in which the investment fund is a joint participant with at least one related person or company, excluding arrangements relating to insider trading in portfolio securities.
The statutory requirements at issue are identified in proposed Appendix E to NI 81-102. Provisions have not been identified for Manitoba, Quebec, or Prince Edward Island, as those jurisdictions do not possess equivalent reporting requirements in their respective securities acts.
We note the following subsections of NI 81-107:
(a) subsection 6.2(1), which concerns an investment fund making or holding an investment in the security of an issuer related to it, to its manager, or to an entity related to its manager;
(b) subsection 6.3(1), which concerns an investment fund making an investment in the secondary market in a non-exchange traded debt security of an issuer related to it, to its manager, or to an entity related to the manager, and where the investment fund continues to hold the debt security;
(c) subsection 6.4(1), which concerns an investment fund making an investment in a long-term debt security of an issuer related to it, to its manager, or to an entity related to the manager, if the investment is made under a distribution of the long-term debt security of that issuer, and where the investment fund continues to hold the debt security.
Transactions carried out in accordance with subsections 6.2(1), 6.3(1) and 6.4(1) of NI 81-107 are subject to their own, existing annual filing requirements which are set out in subsections 6.2(2), 6.3(3) and 6.4(2) of NI 81-107. Accordingly, the proposed exemptions from the overlapping statutory reporting requirements in the applicable securities acts are intended to provide greater clarity around reporting obligations by standardizing information requirements and removing unnecessary duplication.
In this context, we are proposing the creation of a new, standardized form to be used for the filing of related party transaction reports under subsections 6.2(2), 6.3(3) and 6.4(2) of NI 81-107 (the Proposed Form 81-107A). The new, standardized form will require the disclosure of key details regarding related party transactions. We propose that when the form is filed, the statutory reporting requirements in proposed Appendix E to NI 81-102 will not apply.
The details required pursuant to the Proposed Form 81-107A do not generally include all of the disclosure elements required by the statutory requirements identified in proposed Appendix E to NI 81-102. Additionally, the reports required pursuant to subsections 6.2(2), 6.3(3) and 6.4(2) of NI 81-107 must be filed annually while reports filed pursuant to the statutory requirements identified in proposed Appendix E to NI 81-102 are required to be filed more frequently, for example within 30 days after the end of the month in which the transaction occurs. We are of the view that the streamlining of information reporting requirements and the reduced frequency of filing associated with the proposed exemption will not harm investor protection or efficiency of the markets. Our proposals in this area will ensure clear, standardized disclosure of information relevant to select related party transactions.
The Proposed Amendments related to Workstream Two impact the following National Instruments: NI 81-102 and NI 81-107. The Proposed Changes related to Workstream Two impact 81-107CP.
We are proposing amendments to remove the requirement to prepare certain class- or series-level disclosures that are not required by IFRS, in the Statement of Comprehensive Income, the Statement of Changes in Financial Position, and the notes to the financial statements. In particular, we are proposing all of the following amendments:
(a) delete the requirement in items 18 and 19 of section 3.2 of NI 81-106 to provide class or series-level disclosure of the increase or decrease in total equity from operations or net assets attributable to securityholders from operations, in total and on a per security basis, in the Statement of Comprehensive Income;
(b) delete the requirement in section 3.3 of NI 81-106 to provide a breakdown of each line item in the Statement of Changes in Financial Position, by each class or series;
(c) delete the requirement in paragraph (c) of item 2 of subsection 3.6(1) of NI 81-106 to provide disclosure in the notes to the financial statements identifying the differences between classes or series, including differences in sales charges and management fees.
We are of the view that for investment funds with multiple classes or series, the disclosures identified in paragraphs (a) and (b) above, can become excessively lengthy and complex. This makes it difficult for investors to read and understand the information presented in the financial statements. Given the minimal utility of the disclosure for investors (as it does not assist the typical investor in making decisions regarding their investment fund holdings), the required class or series-level disclosure is unduly burdensome for investment funds to prepare. Regarding the disclosure identified in paragraph (c) above, we note that class- or series-level disclosure regarding sales charges and management fees is available in other regulatory documents, such as the prospectus,{20} Fund Facts{21} and ETF Facts{22}.
We note that the Proposed Amendments will not impact investors' ability to access certain important class- or series-level disclosure in the financial statements. In particular, the total equity or net assets attributable to securityholders for each class or series, and per security of each class or series, will continue to be required in the Statement of Financial Position pursuant to items 14 and 15 of section 3.1 (Statement of Financial Position) of NI 81-106.
We have not proposed to eliminate the requirement for an investment fund to prepare an annual and interim Statement of Investment Portfolio as part of its annual financial statements and interim financial report. The Statement of Investment Portfolio provides comprehensive information about the investment portfolio of an investment fund that is not disclosed in other regulatory documents. The information can be used to provide investors with information to determine whether the holdings of their investment fund overlap with those of other investments they already hold, as well as provide transparency to investors seeking to understand the fair value assigned to the holdings of their investment fund. We also note that the SEC requires that investment funds prepare a Schedule of Investments,{23} and that the FCA requires that a list of a fund's investments be prepared as part of the authorized fund manager's report in both the annual and half yearly reports.{24}
We also have not proposed to relocate the Statement of Investment Portfolio to a location outside of the annual financial statements and interim financial report of an investment fund (e.g., as a new separate filing requirement or as a requirement for posting to the designated website of an investment fund). We are of the view that the Statement of Investment Portfolio is an important component of the annual financial statements and interim financial report, and should be presented alongside the other required documents within them. We are also of the view that the Statement of Investment Portfolio should remain subject to a filing requirement.
The Proposed Amendments related to Workstream Three impact NI 81-106. There are no Proposed Changes related to Workstream Three.
We are proposing amendments to implement the FER Revisions. The FER was implemented into some regulatory documents as part of the Total Cost Reporting (TCR) for Investment Funds and Segregated Funds joint publication of the CSA and Canadian Council of Insurance Regulators publication, dated April 20, 2023 (the TCR Amendments).{25} We are proposing to replace the following references in the Fund Facts and ETF Facts:
(a) in the "Quick facts" section, replace the reference to "Management expense ratio (MER)" with a reference to FER;
(b) in the "How much does it cost?" section, replace the reference to "Fund expenses" in the "Fund/ETF expenses" table, with a reference to FER.
These revisions are intended to create alignment between the use of the FER in the proposed Fund Report, as well as the use of FER that will, pursuant to the TCR Amendments, be required in the annual report on charges and other compensation prepared under section 14.17 of NI 31-103.
The Proposed Amendments related to this Additional Initiative impact NI 41-101 and NI 81-101. There are no Proposed Changes related to this Additional Initiative.
We are proposing several amendments of an editorial nature to the version of Form 81-101F1 that came into force on January 6, 2022. We are also proposing several minor amendments to Form 81-101F1 to address feedback received following its in-force date. These amendments aim to:
(a) provide an option for a mutual fund with multiple, separately bound Part B sections in its multiple simplified prospectus, to prepare a Part B Introduction at the end of the Part A section of its multiple simplified prospectus. This will permit a reader to more easily navigate that type of document;
(b) for a multiple simplified prospectus with separately bound Part A and Part B sections, eliminate the requirement to list the mutual funds to which the multiple simplified prospectus pertains, after the table of contents. This is on the basis that the front cover must contain such a listing. The requirement to identify where each Part B section can be found will be maintained;
(c) more clearly mandate disclosure of a mutual fund's start date in Part B of its simplified prospectus.
The Proposed Amendments related to this Additional Initiative impact NI 81-101. There are no Proposed Changes related to this Additional Initiative.
Subject to the nature of comments we receive, as well as any applicable regulatory requirements, we are proposing that, if approved, the Proposed Amendments will become effective approximately 3 months after the final publication date. However, we are also proposing to provide an exemption from compliance in respect of each Workstream and the FER Revisions, for approximately a 9-month period following the effective date. Please see Annex A -- Specific Questions for Comment Relating to the Proposed Amendments and Proposed Changes for a consultation question regarding the effective date of the final amendments and final changes, as well as the contemplated exemptions.
Please submit your comments on the Proposed Amendments, the Proposed Changes, and the consultation questions in this Notice (see Annex A -- Specific Questions for Comment Relating to the Proposed Amendments and Proposed Changes). We cannot keep submissions confidential because securities legislation requires publication of a summary of written comments received during the comment period. All comments received will be posted on the website of each of the Alberta Securities Commission at www.asc.ca, the Ontario Securities Commission at www.osc.ca and the Autorité des marchés financiers at www.lautorite.qc.ca. Therefore, you should not include personal information directly in comments to be published. It is important you state on whose behalf you are making the submissions.
Please submit your comments in writing, by email, on or before January 17, 2025.
Address your submission to the CSA as follows:
Deliver your comments only to the addresses below. Your comments will be distributed to the other participating CSA jurisdictions.
The Secretary |
Me Philippe Lebel |
Ontario Securities Commission |
Corporate Secretary and Executive Director, Legal Affairs |
20 Queen Street West |
Autorité des marchés financiers |
22nd Floor |
Place de la Cité, tour Cominar |
Toronto, Ontario M5H 3S8 |
2640, boulevard Laurier, bureau 400 |
Fax: (416) 593-2318 |
Québec (Québec) G1V 5C1 |
Email: comments@osc.gov.on.ca |
Fax: (514) 864-8381 |
Email: consultation-en-cours@lautorite.qc.ca |
The text of the Proposed Amendments and Proposed Changes is contained in the following annexes to this Notice, and is available on CSA member websites:
Annex A: |
Specific Questions for Comment Relating to the Proposed Amendments and Proposed Changes |
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Annex B-1: |
Proposed Amendment to Multilateral Instrument 11-103 Failure-To-File Cease Trade Orders in Multiple Jurisdictions |
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Annex B-2: |
Proposed Changes to National Policy 11-207 Failure-to-File Cease Trade Orders and Revocations in Multiple Jurisdictions |
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Annex B-3: |
Proposed Changes to National Policy 12-202 Revocation of Certain Cease Trade Orders |
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Annex B-4: |
Proposed Change to National Policy 12-203 Management Cease Trade Orders |
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Annex B-5: |
Proposed Amendments to National Instrument 41-101 General Prospectus Requirements |
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Annex B-6: |
Proposed Change to Companion Policy 41-101 General Prospectus Requirements |
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Annex B-7: |
Proposed Amendment to National Instrument 44-101 Short Form Prospectus Distributions |
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Annex B-8: |
Proposed Amendments to National Instrument 81-101 Mutual Fund Prospectus Disclosure |
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Annex B-9: |
Proposed Changes to Companion Policy 81-101 Mutual Fund Prospectus Disclosure |
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Annex B-10: |
Proposed Amendments to National Instrument 81-102 Investment Funds |
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Annex B-11: |
Proposed Changes to Companion Policy 81-102 Investment Funds |
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Annex B-12: |
Proposed Amendments to National Instrument 81-106 Investment Fund Continuous Disclosure |
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Annex B-13: |
Proposed Changes to Companion Policy 81-106 Investment Fund Continuous Disclosure |
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Annex B-14: |
Proposed Amendments to National Instrument 81-107 Independent Review Committee for Investment Funds |
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Annex B-15: |
Proposed Change to the Commentary in National Instrument 81-107 Independent Review Committee for Investment Funds |
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Annex C-1 |
Blackline Illustrating Proposed Amendments to National Instrument 41-101 General Prospectus Requirements |
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Annex C-2 |
Blackline Illustrating Proposed Change to Companion Policy 41-101 General Prospectus Requirements |
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Annex C-3 |
Blackline Illustrating Proposed Amendments to Form 41-101F2 Information Required in an Investment Fund Prospectus |
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Annex C-4 |
Blackline Illustrating Proposed Amendments to Form 41-101F3 Information Required in a Scholarship Plan Prospectus |
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Annex C-5 |
Blackline Illustrating Proposed Amendments to Form 41-101F4 Information Required in an ETF Facts Document |
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Annex C-6: |
Blackline Illustrating Proposed Amendments to National Instrument 81-101 Mutual Fund Prospectus Disclosure |
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Annex C-7: |
Blackline Illustrating Proposed Amendments to Form 81-101F1 Contents of Simplified Prospectus |
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Annex C-8: |
Blackline Illustrating Proposed Amendments to Form 81-101F2 Contents of Annual Information Form |
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Annex C-9: |
Blackline Illustrating Proposed Amendments to Form 81-101F3 Contents of Fund Facts Document |
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Annex C-10: |
Blackline Illustrating Proposed Changes to Companion Policy 81-101 Mutual Fund Prospectus Disclosure |
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Annex C-11: |
Blackline Illustrating Proposed Amendments to National Instrument 81-102 Investment Funds |
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Annex C-12: |
Blackline Illustrating Proposed Changes to Companion Policy 81-102 Investment Funds |
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Annex C-13: |
Blackline Illustrating Proposed Amendments to National Instrument 81-106 Investment Fund Continuous Disclosure (Note: A blackline to the Current Form 81-106F1 has not been provided given the form is being repealed and substituted with significant revisions.) |
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Annex C-14: |
Blackline Illustrating Proposed Changes to Companion Policy 81-106 Investment Fund Continuous Disclosure |
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Annex C-15: |
Blackline Illustrating Proposed Amendments to, and Change to the Commentary in, National Instrument 81-107 Independent Review Committee for Investment Funds |
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Annex D: |
Material Modifications Made to Mock-Up 3 Following Completion of Investor Testing |
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Annex E: |
Local Matters |
Please refer your questions to any of the following CSA staff:
Alberta Securities Commission
Chad Conrad |
Jan Bagh |
Senior Legal Counsel |
Senior Legal Counsel |
Corporate Finance |
Corporate Finance |
Alberta Securities Commission |
Alberta Securities Commission |
Tel: 403-297-4295 |
Tel: 403-355-2804 |
Email: chad.conrad@asc.ca |
Email: jan.bagh@asc.ca |
Financial and Consumer Affairs Authority of Saskatchewan
Manitoba Securities Commission
Ontario Securities Commission
Dimitri Bollegala |
Ritu Kalra |
Legal Counsel |
Senior Accountant |
Investment Funds and Structured Products |
Investment Funds and Structured Products |
Ontario Securities Commission |
Ontario Securities Commission |
Email: dbollegala@osc.gov.on.ca |
Email: rkalra@osc.gov.on.ca |
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Stephen Paglia |
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Manager |
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Investment Funds and Structured Products |
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Ontario Securities Commission |
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Email: spaglia@osc.gov.on.ca |
Autorité des marchés financiers
Ata Kassaian |
Marie-Aude Gosselin |
Senior Analyst |
Senior Analyst |
Investment Funds Oversight |
Investment Funds Oversight |
Autorité des marchés financiers |
Autorité des marchés financiers |
Tel: 514-395-0337 ext 4457 |
Tel: 514-395-0337 ext. 4456 |
Email: Ata.Kassaian@lautorite.qc.ca |
Email: Marie-Aude.Gosselin@lautorite.qc.ca |
Financial and Consumer Services Commission, New Brunswick
Nova Scotia Securities Commission
{1} The British Columbia Securities Commission (BCSC) is not publishing the Proposed Amendments (as hereinafter defined) and the Proposed Changes (as hereinafter defined) for comment at this time. Staff of the BCSC anticipate doing so following the British Columbia provincial election.
{2} https://www.osc.ca/sites/default/files/2021-10/csa_20211007_41-101_reducing-regulatory-burden.pdf
{3} https://www.securities-administrators.ca/wp-content/uploads/2022/10/2022_2025CSA_BusinessPlan.pdf
{4} https://www.osc.ca/sites/default/files/pdfs/irps/ni_20190912_41-101_reducing-regulatory-burden-for-investment-fund-issuers.pdf.
{5} https://www.osc.ca/sites/default/files/2021-10/csa_20211007_41-101_reducing-regulatory-burden.pdf
{6} https://www.osc.ca/sites/default/files/pdfs/irps/20191119_reducing-regulatory-burden-in-ontario-capital-markets.pdf
{7} https://files.ontario.ca/books/mof-capital-markets-modernization-taskforce-final-report-en-2021-01-22-v2.pdf
{8} https://www.osc.ca/en/securities-law/instruments-rules-policies/8/81-106/csa-notice-and-request-comment-proposed-amendments-and-proposed-changes-implement-access-based
{9} See OSC Staff Notice 11-778 Behavioural Insights: Key Concepts, Applications and Regulatory Considerations for a report on how behavioural insights are being used to improve outcomes for investors and market participants.
{10} https://www.sec.gov/news/press-release/2022-193
{11} See the following paragraphs of Part B of the Current Form 81-106F1: 2.3(1)(c) (Unusual trends in redemptions or sales); 2.3(1)(d) (Changes to the components of revenue and expenses); 2.4(e) (Accounting policy changes); and 2.4(f) (Independent review committee composition changes).
{12} Please see our consultation question on this issue.
{13} https://www.osc.ca/sites/default/files/2021-10/csa_20211007_41-101_reducing-regulatory-burden.pdf
{14} See slides 74 and 75 of the Canadian Mutual Fund & Exchange-Traded Fund Investors Survey (2023) prepared by Pollara Strategic Insights for the Investment Funds Institute of Canada: https://www.ific.ca/wp-content/themes/ific-new/util/downloads_new.php?id=28669&lang=en_CA.
{15} https://www.sec.gov/files/33-11125-fact-sheet.pdf at page 1
{16} https://www.fca.org.uk/publication/discussion/dp23-2.pdf at page 39, paragraph 6.13 and also see the FCA Handbook (https://www.handbook.fca.org.uk/handbook/COLLG/2A/1.html) at COLLG 2A.1.5(4)
{17} https://www.esma.europa.eu/publications-and-data/interactive-single-rulebook/ucits, see Articles 68 and 69 of the European Union's UCITS Directive.
{18} http://classic.austlii.edu.au/au/legis/cth/consol_act/ca2001172/s292.html for annual reports and http://classic.austlii.edu.au/au/legis/cth/consol_act/ca2001172/s302.html for the half-year requirement
{19} We note, for example, that the English-language Control MRFP was 12 pages in length (13 in French) whereas the English-language Mock-Up 3 was 6 pages in length (7 in French). We also note that the Control MRFP was prepared in respect of an investment fund with 8 series, and that the size of the page reduction would have been less significant if it had fewer series, but even more significant if it had more series.
{20} See, for example, Item 9 (Fees and Expenses) of Part A of Form 81-101 F1 Content of Simplified Prospectus and Item 3.6 (Fees, Expenses and Returns) of Form 41-101F2 Information Required in an Investment Fund Prospectus.
{21} See Item 1 (Costs of Buying, Owning and Selling the Fund) of Part II of Form 81-101F3 Contents of Fund Facts Document.
{22} See Item 1 (Costs of Buying, Owning and Selling the ETF) of Part II of Form 41-101F4 Information Required in an ETF Facts Document.
{23} See section 30(e) of the Investment Company Act of 1940 and § 210.6-10 of Regulation S-X.
{24} See subsection (7A) of COLL 4.5.9R of the FCA Handbook (https://www.handbook.fca.org.uk/handbook/COLL/4/5.html) and section 3.13 of the Statement of Recommended Practice for financial statements of authorised funds issued by the Investment Management Association in May 2014 (https://www.theia.org/sites/default/files/2019-05/20140513-SORP2014.pdf).
{25} https://www.osc.ca/sites/default/files/2023-04/csa_20220420_31-103_nop-total-cost-reporting.pdf
Annex A -- Specific Questions for Comment Relating to the Proposed Amendments and Proposed Changes
1. Other Areas for Modernization. Are there any other areas of the continuous disclosure regime for investment funds that should be modernized, and which have not been addressed as part of this project? Please provide detailed rationale for each suggestion.
2. Effective Dates and Exemptions. As described in the Notice, the CSA is proposing that the final amendments and final changes have an effective date of three months following final publication. However, the CSA is also proposing time-limited exemptions from compliance with the final amendments and final changes. In particular, we are proposing to provide an exemption from compliance in respect of each Workstream and the FER Revisions, for approximately a 9-month period following the effective date. (See also the transition provisions at the end of each amending instrument, which have been drafted with the intention to give effect to these arrangements.)
a. In respect of each Workstream and the FER Revisions, please comment on whether the proposed effective date is appropriate and whether the proposed length of the exemption from compliance is sufficient to enable investment funds to prepare for the new requirements. If not, provide alternative timelines and an explanation of how any additional time would be used.
b. In respect of Workstream One -- Fund Report, please comment on whether an investment fund that prepared an interim MRFP using the requirements set out in the Current Form 81-106F1 should be able to file its subsequent annual MRFP also using the requirements set out in the Current Form 81-106F1, even where the currently envisioned exemption period has ended. If yes, please explain why.
3. Frequency of Preparation. Currently, an investment fund that is a reporting issuer must file an annual MRFP and an interim MRFP (see section 4.2 of NI 81-106) and an investment fund that is a reporting issuer and a scholarship plan must file an annual MRFP but is not required to file an interim MRFP (see section 4.3 of NI 81-106). We are proposing that these filing requirements would remain unchanged for the Fund Report. Please comment on whether this proposed approach meets investor needs for remaining current as to the status of their reporting issuer investment fund holdings.
4. Forward Looking Information. The Proposed Form 81-106A will require standardized language regarding forward looking information to be placed towards the beginning of a Fund Report (see proposed Item 3 of Part A), with an option to provide additional disclosure in the Other Material Information section at the end of the Fund Report. The standardized language is intended to be more easily understood by investors, and the option to provide additional disclosure later in the document is intended to provide investment funds with the flexibility to supplement the required language. Please comment on whether this proposed approach to forward looking information disclosure in the Fund Report meets investor needs for transparency around the forward-looking information, and the needs of investment funds. If not, please propose an alternative approach along with detailed rationale as to why the alternative approach would represent an improvement.
5. Years of FER Disclosure. The Costs section of the Proposed Form 81-106A includes a requirement to provide FER information for only one year, with a statement regarding any increase from the previous year in the summary, where such a summary is provided (see proposed Item 6 of Part A). Please comment on whether additional FER information should be required (e.g., two years' worth of information). Alternatively, please comment on whether increases or decreases in FER as compared to the last prepared Fund Report should be identified in their own column in the table that appears in the Costs section, with the corresponding removal of such information from the summary. If writing in support of a particular approach, please describe how the approach selected would support making the Fund Report easier to read and understand, easier to use, and easier to navigate, for investors, than the MRFP.
6. MER Without Waivers or Absorptions. The Proposed Form 81-106A requires the presentation of MER in the Costs section. No space has been included within the Costs section to disclose MER without waivers or absorptions, where expenses have been waived or absorbed. Instead, instructions have been provided to disclose MER without waivers or absorptions in the Other Material Information section, along with a cross-reference, in the Costs section, to that information (see proposed Item 6 of Part A). This approach to presenting MER without waivers or absorptions is being proposed because we are of the view that it assists in making the Fund Report easier to read and understand. Please comment on whether the proposed disclosure is effective in achieving this aim. If not, please propose an alternative approach (e.g. presenting MER without waivers or absorptions as a new column within the table in the Costs section) and explain why it would represent an improvement.
7. ESG-Specific Disclosure. The Proposed Form 81-106A includes a requirement that an investment fund provide a brief summary of the IFM's assessment of the investment fund's success in achieving its investment objectives and using its investment strategies to achieve those investment objectives, during the period covered by the Fund Report (see proposed Item 4 of Part A). Detailed instructions are also provided regarding how the disclosure should be completed in the case of an investment fund that has ESG-related aspects to its investment objectives or investment strategies. These instructions are not intended to create any additional burden for such investment funds. Rather, they are intended to clarify how those investment funds can appropriately satisfy the requirements that apply to all investment funds in that section. Please comment on whether these detailed instructions would make it challenging to provide concise disclosure in the Investment Objectives and Investment Strategies section of the Fund Report. If a challenge is identified, please provide details and suggest an alternative approach.
8. Classes/Series of Performance Information. The Proposed Form 81-106A includes a requirement that performance information be disclosed in respect of the class or series of the investment fund with the highest management fee, and any other class or series for which performance would vary based on a characteristic besides management fees (see proposed Item 7 of Part A). This varies from the Current Form 81-106F1, which requires that performance information for all classes or series be provided (see Item 4 of Part B of the Current Form 81-106F1). We are of the view that the proposed requirements for presenting performance information will generally reduce the number of classes or series for which performance information will need to be provided in a Fund Report. We are also of the view that this will have the effect of making the Performance section of the Fund Report easier to navigate for an investor, while presenting the most essential performance information for an investor to be aware of (i.e. the class or series of the investment fund with the highest management fee, and any other class or series for which performance would vary based on a characteristic besides management fees).
a. Please comment on whether this proposed approach for determining which classes or series of an investment fund for which performance information should be provided, meets investor needs for a Fund Report that is easy to navigate but which also contains sufficient information for an investor to make decisions. If not, please describe an alternative approach in detail that would meet the same objectives. In particular, provide specific criteria that might be used to determine which class or series of performance information should be included.
b. Should the proposed requirements for which classes or series of performance information be provided, be modified to also require the disclosure of performance information for the class or series with the lowest management fee that is available for purchase by a retail investor? We are particularly interested in feedback on this issue given the increasing popularity of no-load classes or series and fee-based accounts.
c. For situations where a particular class or series of an investment fund has the highest management fee but no performance information that can be disclosed, please propose an alternative form of disclosure.
d. Please comment on whether investment funds should be required to present performance information on their designated website for any class or series that does not have its performance information included in a Fund Report, together with a cross-reference to such information in the Fund Report. If yes, provide detailed comments on the challenges that an IFM would face in meeting this requirement.
9. Related Party Transactions. The Proposed Form 81-106A does not include a section requiring disclosure pertaining to related party transactions. Instead, a different requirement has been developed and added as an appendix (to be prepared by the IFM) to the annual report to securityholders that an investment fund's IRC must prepare pursuant to section 4.4 of NI 81-107. This contrasts with the Current Form 81-106F1 which includes a section entitled "Related Party Transactions" (see Item 2.5 of Part B of the Current Form 81-106F1). Please comment on whether this proposed approach to disclosure regarding related party transactions is an effective method of providing this information to investors while ensuring that the Fund Report contains the appropriate amount of information and is easy to navigate.
10. Liquidity. Investment fund liquidity risk management is an area of increasing regulatory focus. We are of the view that investors should have access to in-depth yet understandable disclosure regarding the liquidity of the investments held in the investment portfolio of their investment fund. For this reason, the Proposed Form 81-106A includes a Liquidity Profile section (see Item 11 of Part A of the Proposed Form 81-106A). The Current Form 81-106F1 does not contain a comparable requirement. Please comment on whether the disclosure proposed for the Liquidity section of the Fund Report is understandable to investors and contains the appropriate amount of information for them. If not, please describe in detail an alternative approach.
11. Scholarship Plan MER. The Proposed Form 81-106A requires that a scholarship plan provide its MER, and where applicable, its MER without waivers and absorptions (see Item 6 of Part A of the Proposed Form 81-106A). In contrast, the Current Form 81-106F1 does not require that a scholarship plan provide such information (see Item 3.2 of Part B of the Current Form 81-106F1).
a. Please comment on whether an investor in a scholarship plan would find this information less useful than an investor in another type of investment fund. If yes, please provide a detailed explanation.
b. Please comment on whether scholarship plans will experience any unique challenges in preparing this information for a Fund Report. If so, describe the challenges in detail and explain whether there are any ways through which scholarship plans can address those challenges.
12. Other Material Information. The Proposed Form 81-106A includes a section entitled "Other Material Information" (see Item 13 of Part B of the Proposed Form 81-106A). A similar section is also present in the Current Form 81-106F1 (see Item 6 of Part B of the Current Form 81-106F1). Please comment on whether there are alternative methods for presenting the information that might currently be placed in this section. When responding, please consider not only the disclosure requirements of the section itself but also any places in the Proposed Form 81-106A where cross-references to the Other Material Information section are a possibility (e.g. the Forward Looking Information section for supplementary disclosure an investment fund wishes to provide, and the Costs section for information on MER without waivers and absorptions -- see Items 3 and 6, respectively, of Part A of the Proposed Form 81-106A).
13. Designated Website Disclosure. Under subsection 16.1.2(1) of NI 81-106, an investment fund must designate one qualifying website on which the fund intends to post disclosure as required by securities legislation. Please comment on whether any disclosure from the Fund Report should be removed and, instead, replaced with a requirement to place that disclosure on the designated website of an investment fund. If yes, please provide details regarding any challenges that an IFM might face with respect to such placement and comment on whether such disclosure should be subject to a separate filing requirement.
14. Cross-References to Designated Website. The Proposed Form 81-106A includes several cross references to information that may be available on the designated website of an investment fund (see Item 5 of Part A of the Proposed Form 81-106A which references Quarterly Portfolio Disclosure, and Item 7 of Part A of the Proposed Form 81-106A which references performance information where it is available). Please comment on whether any other information that is, or may be, disclosed on the designated website of an investment fund, should also be cross-referenced in the Fund Report.
15. Modifications for Specific Investment Funds. The Proposed Form 81-106A has been prepared in such a way that it will be applicable to all types of reporting issuer investment funds, with modifications for scholarship plans where appropriate (see Item 9 of Part A of Form 81-106F1). This mirrors the approach taken in the Current Form 81-106F1. Please comment on whether any additional modifications to the Proposed Form 81-106A are required for certain types of investment funds. We are particularly interested in types of investment funds that are less commonly held than conventional mutual funds and ETFs. Identify specific situations where additional instructions would be beneficial, as well as sample instruction language. Please also comment on whether any proposals would create concerns around maintaining a Fund Report that is easy to read and understand, as well as easy to use in making decisions.
16. Additional Suggestions. Please comment on whether the content and format of the Fund Report can be further enhanced to support the needs of investors and other stakeholders, to the extent such comments have not already been provided as part of responses to earlier questions. Please support any comments with reference to findings in the Investor Testing Report or other applicable research. Where other research is referenced, please provide citations.
17. Investor Education. The CSA wants to ensure that investors understand why the MRFP is being replaced with the Fund Report. The CSA also wants to ensure that investors understand the new features and content within the document. Several avenues are being considered to achieve these aims, including a digital campaign and an annotated Fund Report.
a. Please comment on whether these types of educational tools would be sufficient to support investor understanding of the Fund Report. If not, please provide detailed suggestions regarding additional measures that the CSA should consider.
b. Please comment on how IFMs and investment fund dealers can play a role in supporting efforts to help investors understand the Fund Report. Please also comment on how the CSA can facilitate IFM and dealer efforts in this regard.
18. Additional Disclosure Elements. The Proposed Form 81-107A will serve as a new, standardized form to be used for the filing of related party transaction reports under subsections 6.2(2), 6.3(3) and 6.4(2) of NI 81-107. The types of transactions to which the Proposed Form 81-107A applies, include purchases by an investment fund but not transactions where the investment fund took part in the sale of securities. Please comment on whether any stakeholders would be disadvantaged by sale information being left out of the Proposed Form 81-107A. If any stakeholders are identified, please provide details on how they would use the sale information, if provided.
19. Stakeholders that would Benefit from Maintaining Disclosure. As part of the Proposed Amendments for this Workstream, we are proposing to eliminate certain class- or series-level disclosure requirements under Part 3 of NI 81-106 that are not required by IFRS. Please comment on whether any stakeholders would benefit from these disclosure requirements remaining in place. If any stakeholders are identified, please provide details on how they currently use such information and comment on whether any alternative sources of information are available.
20. Timing Considerations. The Proposed Amendments implement the FER into the Fund Facts and ETF Facts, namely the "Quick facts" and the "How much does it cost?" sections of those documents. Please comment on whether there are any timing issues that should be considered with respect to the implementation of these Proposed Amendments, given that the TCR Project amendments are expected to come into effect on January 1, 2026, subject to certain transition periods. When commenting, please consider that the effective date of the amendments and changes being proposed as part of this initiative have not yet been finalized.
Annex B-1 -- Proposed Amendment to Multilateral Instrument 11-103 Failure-to-File Cease Trade Orders in Multiple Jurisdictions
1. Multilateral Instrument 11-103 Failure-to-File Cease Trade Orders in Multiple Jurisdictions is amended by this Instrument.
2. Section 1 is amended in paragraph (c) of the definition of "specified default" by replacing "management report of fund performance" with "fund report".
3. Before [•+1 year and 9 months], if an investment fund that is a reporting issuer has not filed, within the time period prescribed, an annual or interim fund report or annual or interim management report of fund performance, the reference to "annual or interim fund report" in paragraph (c) of the definition of "specified default" in section 1 of Multilateral Instrument 11-103 Failure-to-File Cease Trade Orders in Multiple Jurisdictions must be read as a reference to "annual or interim fund report or annual or interim management report of fund performance".
4. (1) This Instrument comes into force on [•].
(2) In Saskatchewan, despite subsection (1), if this Instrument is filed with the Registrar of Regulations after [•], this Instrument comes into force on the day on which it is filed with the Registrar of Regulations.
Annex B-2 -- Proposed Changes to National Policy 11-207 Failure-to-File Cease Trade Orders and Revocations in Multiple Jurisdictions
1. National Policy 11-207 Failure-to-File Cease Trade Orders and Revocations in Multiple Jurisdictions is changed by this Document.
2. Section 3 is changed by repealing the definition of "MRFP".
3. Section 3 is changed by adding the following definition:
"fund report" means a fund report as defined in National Instrument 81-106 Investment Fund Continuous Disclosure.
4. Section 24 is changed by replacing "MRFP" with "fund report".
5. Section 25 is changed by replacing "MRFP" wherever it occurs with "fund report".
6. These changes become effective on [•].
Annex B-3 -- Proposed Changes to National Policy 12-202 Revocation of Certain Cease Trade Orders
1. National Policy 12-202 Revocation of Certain Cease Trade Orders is changed by this Document.
2. Section 2 is changed by repealing the definition of "MRFP".
3. Section 2 is changed by adding the following definition:
"fund report" means a fund report as defined in National Instrument 81-106 Investment Fund Continuous Disclosure.
4. Section 6 is changed by replacing "MRFP" wherever it occurs with "fund report".
5. These changes become effective on [•].
Annex B-4 -- Proposed Change to National Policy 12-203 Management Cease Trade Orders
1. National Policy 12-203 Management Cease Trade Orders is changed by this Document.
2. Section 2 is changed by replacing "MRFP" with "fund report" in the definition of "specified requirement".
3. This change becomes effective on [•].
Annex B-5 -- Proposed Amendments to National Instrument 41-101 General Prospectus Requirements
1. National Instrument 41-101 General Prospectus Requirements is amended by this Instrument.
2. Subsection 4.1(2) is amended by replacing "management reports of fund performance" with "fund reports".
3. Section 4.4 is amended
(a) in subsection (1) by replacing "management report of fund performance" with "fund report", and
(b) in subsection (2) by replacing "management report of fund performance" with "fund report".
4. Appendix F is amended
(a) in subparagraph (ii) of paragraph (q) by replacing "management report of fund performance" with "fund report", and
(b) in subparagraph (iii) of paragraph (r) by replacing "management report of fund performance" with "fund report".
5. Form 41-101F2 Information Required in an Investment Fund Prospectus is amended
(a) in Item 1.15 by replacing "management report of fund performance" with "fund report" wherever it occurs,
(b) in subsection (4) of Item 3.6 by replacing "the most recently filed fund annual management report of fund performance" with "previously filed annual fund reports",
(c) by replacing Item 9 with the following:
Item 9: -- Fund Report
9.1 -- Fund Report
Unless the investment fund's most recently filed fund report is incorporated by reference under Item 37 or attached to the prospectus under Item 38, provide, under the heading "Fund Report", the disclosure required under Items 3 to 13 of Part A of Form 81-106A for the period covered by the financial statements required under Item 38.,
(d) in Item 11.1 by replacing "the most recently filed annual management report of fund performance" with "previously filed fund reports",
(e) in Item 37.1 by replacing "management report of fund performance" with "fund report" wherever it occurs, and
(f) by replacing Item 38.3 with the following:
38.3 -- Fund Reports
Unless incorporated by reference under Item 37, include in the prospectus the most recently filed interim fund report, if filed after the most recently filed annual fund report and include the most recently filed annual fund report..
6. Form 41-101F3 Information Required in a Scholarship Plan Prospectus is amended
(a) in subsection (1) of Item 4.1 of Part B by replacing "management report of fund performance" with "fund report",
(b) in subsection (2) of Item 15.1 of Part B by replacing "management report of fund performance" with "fund report", and
(c) in Item 11.1 of Part C by replacing "the most recently filed annual management report of fund performance" with "previously filed fund reports".
7. Form 41-101F4 Information Required in an ETF Facts Document is amended
(a) in subsection (1) of Item 2 of Part I by replacing "Management expense ratio (MER)" with "Fund expense ratio (FER)" in the table,
(b) by replacing subsection (3) of the Instructions under Item 2 of Part I with the following:
(3) Use the fund expense ratio (FER) determined by adding the management expense ratio (MER) disclosed in the most recently filed fund report for the ETF and the trading expense ratio (TER) disclosed in the most recently filed fund report for the ETF. The MER must be net of fee waivers or absorptions and, despite subsection 15.1(2) of National Instrument 81-106 Investment Fund Continuous Disclosure, need not include any additional disclosure about the waivers or absorptions. For a newly established ETF that has not yet filed a fund report, state that the MER is not available because it is a new ETF.,
(c) in subsection (9) of the Instructions under Item 3 of Part I by replacing "filed management report of fund performance" with "prepared quarterly portfolio disclosure",
(d) in subsection (11) of the Instructions under Item 3 of Part I by replacing "management report of fund performance" with "quarterly portfolio disclosure",
(e) in subsection (2) of Item 1.3 of Part II by replacing "management report of fund performance" with "fund report" and "ETF expenses" on the left side of the table with "Fund expense ratio (FER)",
(f) in subsection (3) of Item 1.3 of Part II by replacing "management report of fund performance" with "fund report" and "ETF's expenses were" with "ETF's FER was",
(g) in subsection (4) of Item 1.3 of Part II by replacing "management report of fund performance" with "fund report",
(h) by replacing subsection (2) of the Instructions under Item 1.3 of Part II with the following:
(2) Use the management expense ratio (MER) disclosed in the most recently filed fund report for the ETF. The MER must be net of fee waivers or absorptions and, despite subsection 15.1(2) of National Instrument 81-106 Investment Fund Continuous Disclosure, need not include any additional disclosure about the waivers or absorptions. For a newly established ETF that has not yet filed a fund report, state that the MER is not available because it is a new ETF. If applicable, include a reference to any fixed administration fees in the management expense ratio description required in the table under Item 1.3(2) of Part II of this Form.,
(i) by replacing subsection (3) of the Instructions under Item 1.3 of Part II with the following:
(3) Use the trading expense ratio (TER) disclosed in the most recently filed fund report for the ETF.,
(j) by replacing subsection (4) of the Instructions under Item 1.3 of Part II with the following:
(4) Use the FER disclosed in Item 2 of Part I of this Form. Use a bold font or other formatting to indicate that the FER represents the total of all ongoing expenses set out in the chart and does not represent a separate expense charged to the ETF., and
(k) in subsection (5) of the Instructions under Item 1.3 of Part II by replacing "management report of fund performance" with "fund report".
8. Before [•+1 year and 9 months], if an investment fund has not filed an annual fund report and an interim fund report, the reference to "fund reports" in subsection 4.1(2) of National Instrument 41-101 General Prospectus Requirements must be read as a reference to "fund reports and management reports of fund performance".
9. Before [•+1 year and 9 months], if an investment fund has not filed an annual fund report and an interim fund report, a reference to "fund report" in subsections 4.4(1) and subsection 4.4(2) of National Instrument 41-101 General Prospectus Requirements must be read as a reference to "fund report or management report of fund performance, as applicable".
10. Before [•+1 year and 9 months], if an investment fund has not filed an annual fund report or interim fund report, a reference to "fund report" in subparagraph (q)(ii) or subparagraph (r)(iii) in Appendix F of National Instrument 41-101 General Prospectus Requirements must be read as a reference to "management report of fund performance".
11. Before [•+1 year and 9 months], if an investment fund has not filed an annual fund report, a reference to "annual fund report" in Item 1.15 of Form 41-101F2 Information Required in an Investment Fund Prospectus must be read as a reference to "annual management report of fund performance".
12. Before [•+1 year and 9 months], if an investment fund has not filed an interim fund report, a reference to "interim fund report" in Item 1.15 of Form 41-101F2 Information Required in an Investment Fund Prospectus must be read as a reference to "interim management report of fund performance".
13. Before [•+6 years], if an investment fund has not filed 5 annual fund reports, a reference to "previously filed annual fund reports" in subsection 3.6(4) of Form 41-101F2 Information Required in an Investment Fund Prospectus must be read as a reference to "the most recently filed annual management report of fund performance" or "previously filed annual fund reports and the most recently filed annual management report of fund performance", as applicable.
14. Before [•+9 months], if an investment fund has not filed a fund report, Item 9 of Form 41-101F2 Information Required in an Investment Fund Prospectus must be read as the following:
ITEM 9: MANAGEMENT DISCUSSION OF FUND PERFORMANCE
9.1 Management Discussion of Fund Performance
Unless the investment fund's most recently filed management report of fund performance is incorporated by reference under Item 37 or attached to the prospectus under Item 38, provide, under the heading "Management Discussion of Fund Performance", management's discussion of fund performance in accordance with sections 2.3, 2.4, 2.5, 3, 4, 5 and 6 of Part B of Form 81-106F1 as it was in force on [•-1], for the period covered by the financial statements required under Item 38.
15. Before [•+5 years and 9 months], if an investment fund has not filed 5 annual fund reports, a reference to "previously filed annual fund reports" in Item 11.1 of Form 41-101F2 Information Required in an Investment Fund Prospectus must be read as a reference to "the most recently filed annual management report of fund performance" or "previously filed annual fund reports and the most recently filed annual management report of fund performance", as applicable.
16. Before [•+1 year and 9 months], if an investment fund has not filed an annual fund report, a reference to "annual fund report" in Item 37.1 of Form 41-101F2 Information Required in an Investment Fund Prospectus must be read as a reference to "annual management report of fund performance".
17. Before [•+1 year and 9 months], if an investment fund has not filed an interim fund report, a reference to "interim fund report" in Item 37.1 of Form 41-101F2 Information Required in an Investment Fund Prospectus must be read as a reference to "interim management report of fund performance".
18. Before [•+1 year and 9 months], if an investment fund filed an interim fund report after the most recently filed annual management report of fund performance, Item 38.3 of Form 41-101F2 Information Required in an Investment Fund Prospectus must be read as the following:
38.3 Fund Report and Management Report of Fund Performance
Unless incorporated by reference under Item 37, include in the prospectus the most recently filed interim fund report, if filed after the most recently filed annual management report of fund performance and include the most recently filed annual management report of fund performance.
19. Before [•+1 year and 9 months], if a scholarship plan has not filed an annual fund report, a reference to "annual fund report" in subsections 4.1(1) and 15.1(2) of Part B of Form 41-101F3 Information Required in a Scholarship Plan Prospectus must be read as a reference to "annual management report of fund performance".
20. Before [•+5 years and 9 months], if a scholarship plan has not filed 5 annual fund reports, a reference to "previously filed fund reports" in item 11.1 of Part C of Form 41-101F3 Information Required in a Scholarship Plan Prospectus must be read as a reference to "the most recently filed annual management report of fund performance" or "the most recently filed annual management report of fund performance and previously filed annual fund reports", as applicable.
21. Before [•+1 year and 3 months], if an ETF has not filed a fund report, the first reference to "fund report" in subsection (3) of the Instructions under Item 2 of Part I of Form 41-101F4 Information Required in an ETF Facts Document must be read as a reference to "management report of fund performance".
22. Before [•+1 year and 3 months], if an ETF has not filed a fund report, the second reference to "fund report" in subsection (3) of the Instructions under Item 2 of Part I of Form 41-101F4 Information Required in an ETF Facts Document must be read as a reference to "management report of fund performance".
23. Before [•+9 months], if an ETF has not filed a fund report or a management report of fund performance, the third reference to "fund report" in subsection (3) of the Instructions under Item 2 of Part I of Form 41-101F4 Information Required in an ETF Facts Document must be read as a reference to "fund report or a management report of fund performance".
24. Before [•+1 year], if an ETF invests substantially all of its assets directly or indirectly (through the use of derivatives) in securities of one other mutual fund, the other mutual fund has not prepared a fund report and the other mutual fund's most recently filed management report of fund performance was filed after the other mutual fund's most recent quarterly portfolio disclosure was prepared, the reference to "prepared quarterly portfolio disclosure" in subsection (9) of the Instructions under Item 3 of Part I of Form 41-101F4 Information Required in an ETF Facts Document must be read as a reference to "filed management report of fund performance".
25. Before [•+1 year], if the disclosure relating to the investment portfolio subgroup breakdown of an ETF contained in the ETF's management report of fund performance is more recent than the disclosure relating to the investment portfolio subgroup breakdown of the ETF contained in its quarterly portfolio disclosure, the reference to "quarterly portfolio disclosure" in subsection (11) of the Instructions under Item 3 of Part I of Form 41-101F4 Information Required in an ETF Facts Document must be read as a reference to "management report of fund performance".
26. Before [•+1 year and 3 months], if an ETF has not filed a fund report, the reference to "fund report" in subsections (2) and (3) of Item 1.3 of Part II of Form 41-101F4 Information Required in an ETF Facts Document must be read as a reference to "management report of fund performance".
27. Before [•+1 year and 3 months], if an investment fund complies with Parts 4, 5, 6 and 7 of National Instrument 81-106 Investment Fund Continuous Disclosure as they were in force on [•-1], subsections (2) and (3) of Item 1.3 of Part II of Form 41-101F4 Information Required in an ETF Facts Document as amended by this Instrument do not apply to the investment fund.
28. Before [•+1 year and 3 months], if an ETF has not filed a fund report, the reference to "fund report" in subsection (4) of Item 1.3 of Part II of Form 41-101F4 Information Required in an ETF Facts Document must be read as a reference to "management report of fund performance".
29. Before [•+1 year and 3 months], if an ETF has not filed a fund report, the reference to "fund report" in subsection (3) of the Instructions under Item 1.3 of Part II of Form 41-101F4 Information Required in an ETF Facts Document must be read as a reference to "management report of fund performance".
30. Before [•+1 year and 3 months], if an investment fund complies with Parts 4, 5, 6 and 7 of National Instrument 81-106 Investment Fund Continuous Disclosure as they were in force on [•-1], the following provisions of Form 41-101F4 Information Required in an ETF Facts Document as amended by this Instrument do not apply to the investment fund:
(a) Item 2 of Part I;
(b) subsection (3) of the Instructions under Item 2 of Part I;
(c) subsections (2) and (3) of Item 1.3 of Part II;
(d) subsections (2), (3) and (4) of the Instructions under Item 1.3 of Part II.
31. Before [•+1 year and 3 months], if an ETF has not filed a fund report, the reference to "fund report" in subsection (5) of the Instructions under Item 1.3 of Part II of Form 41-101F4 Information Required in an ETF Facts Document must be read as a reference to "management report of fund performance".
32. (1) This Instrument comes into force on [•].
(2) In Saskatchewan, despite subsection (1), if this Instrument is filed with the Registrar of Regulations after [•], this Instrument comes into force on the day on which it is filed with the Registrar of Regulations.
Annex B-6 -- Proposed Change to Companion Policy 41-101 General Prospectus Requirements
1. Companion Policy 41-101 General Prospectus Requirements is changed by this Document.
2. Subsection (6) of section 5A.3 is changed by replacing "management report of fund performance" with "fund report or prepares quarterly portfolio disclosure".
3. This change becomes effective on [•].
Annex B-7 -- Proposed Amendment to National Instrument 44-101 Short Form Prospectus Distributions
1. National Instrument 44-101 Short Form Prospectus Distributions is amended by this Instrument.
2. Section 1.1 is amended in the definition of "MD&A" by replacing "management report of fund performance" with "fund report".
3. Before [•+1 year and 9 months], if an investment fund has not filed an annual fund report and an interim fund report, the reference to "fund report" in the definition of "MD&A" in section 1.1 of National Instrument 44-101 Short Form Prospectus Distributions must be read as "management report of fund performance or annual or interim fund report".
4. (1) This Instrument comes into force on [•].
(2) In Saskatchewan, despite subsection (1), if this Instrument is filed with the Registrar of Regulations after [•], this Instrument comes into force on the day on which it is filed with the Registrar of Regulations.
Annex B-8 -- Proposed Amendments to National Instrument 81-101 Mutual Fund Prospectus Disclosure
1. National Instrument 81-101 Mutual Fund Prospectus Disclosure is amended by this Instrument.
2. Section 3.1 is amended
(a) in Item 1.4 by replacing "management report of fund performance" wherever it occurs with "fund report",
(b) in Item 4 by replacing "management report of fund performance" with "fund report", and
(c) in Item 5 by replacing "management report of fund performance" wherever it occurs with "fund report".
3. Section 3.1.3 is amended by replacing "management report of fund performance" with "fund report".
4. Appendix A is amended
(a) in subparagraph (n)(ii) by replacing "management report of fund performance" with "fund report", and
(b) in subparagraph (o)(iii) by replacing "management report of fund performance" with "fund report".
5. Form 81-101F1 Contents of Simplified Prospectus is amended
(a) in subsection 1.1(4) of Part A by replacing "until receipts for this document are obtained by the mutual fund" with "until [a receipt/ receipts] for this document [is/are] obtained by the mutual fund",
(b) in subsection 2.2(3) of Part A by deleting "a list of the mutual funds to which the simplified prospectus pertains and",
(c) in Item 3 of Part A by replacing "management report of fund performance" wherever it occurs with "fund report",
(d) in Item 12 of Part A by replacing "set by law in the applicable province or territory."" with "set by law in the applicable province or territory.",
(e) by adding the following:
Item 19 -- Part B Introduction
(1) For a multiple SP in which the Part B sections are bound separately from the Part A section and any Part B section is bound separately from any other Part B section, at the option of the mutual fund, disclose under the heading "What Is a Mutual Fund and What Are the Risks of Investing in a Mutual Fund?" all of the following:
(a) a brief general description of the nature of a mutual fund;
(b) the risk factors and other investment considerations that an investor should take into account that are associated with investing in mutual funds generally.
(2) At a minimum, in response to the requirements of subsection (1), include disclosure in substantially the following words:
"Mutual funds own different types of investments, depending upon the fund's investment objectives. The value of these investments will change from day to day, reflecting changes in interest rates, economic conditions and market and company news. As a result, the value of a mutual fund's [units/shares] may go up and down, and the value of your investment in a mutual fund may be more or less when you redeem it than when you purchased it.
[If applicable], The full amount of your investment in any [name of mutual fund family] mutual fund is not guaranteed.
Unlike bank accounts or GICs, mutual fund [units/shares] are not covered by the Canada Deposit Insurance Corporation or any other government deposit insurer."
(3) For a multiple SP in which the Part B sections are bound separately from the Part A section and any Part B section is bound separately from any other Part B section, at the option of the mutual fund, include any information that is applicable to more than one of the mutual funds, including for greater certainty, all of the following:
(a) explanatory information;
(b) risk factors;
(c) investment considerations;
(d) investment restrictions;
(e) descriptions of the securities offered under the simplified prospectus;
(f) details regarding the name, formation and history of the mutual fund.
(4) Any information included in an introductory section under subsection (3) may be omitted elsewhere in the Part B section of the document.
INSTRUCTIONS:
(1) In providing disclosure under subsection (1), follow the instructions under Item 9 of Part B of this Form, as appropriate.
(2) Subsection (3) may be used to avoid the need for repetition of standard information in each Part B section of a multiple SP.
(3) Examples of explanatory information that may be disclosed under subsection (3) at the option of the mutual fund are
(a) definitions or explanations of terms used in each Part B section, such as "portfolio turnover rate" and "management expense ratio", and
(b) a discussion or explanation of the tables or charts that are required in each Part B section of the document.
(4) Examples of the risks that may be disclosed under subsection (3) at the option of the mutual fund are stock market risk, interest rate risk, foreign security risk, foreign currency risk, specialization risk and risk associated with the use of derivatives. If risk disclosure is provided under that subsection, the fund-specific disclosure about each mutual fund described in the document must contain a reference to the appropriate parts of this risk disclosure.
(5) A similar Item is contained in Item 2 of Part B of this Form. For a multiple SP in which the Part B sections are bound separately from the Part A section and any Part B section is bound separately from any other Part B section, a mutual fund organization may include this Item either at the end of the Part A section of the multiple SP, or at the beginning of the Part B section, at its option. In all other cases, this Item must be included at the beginning of the Part B section.,
(f) after subsection (4) of the Instructions to Item 2 of Part B by adding the following:
(5) A similar Item is contained in Item 19 of Part A of this Form. For a multiple SP in which the Part B sections are bound separately from the Part A section and any Part B section is bound separately from any other Part B section, a mutual fund organization may include this Item either at the end of the Part A section of the multiple SP, or at the beginning of the Part B section, at its option. In all other cases, this Item must be included at the beginning of the Part B section.,
(g) in subsection (2) of Item 8 of Part B by replacing "was formed and the date and manner of its formation"with "was formed, the date and manner of its formation and the date on which it started", and
(h) in subsection (2) of Item 12 of Part B by replacing "management reports of fund performance" with "fund reports".
6. Form 81-101F2 Contents of Annual Information Form is amended in subsection (2) of Item 24 by replacing
(a) "Fund[s]" wherever it occurs with "fund[s]",
(b) "Fund['s/s']" with "fund['s/s']", and
(c) "management reports of fund performance" with "fund reports".
7. Form 81-101F3 Contents of Fund Facts Document is amended
(a) in Item 2 of Part I by replacing "Management expense ratio (MER):" with "Fund expense ratio (FER):" in the table;
(b) by replacing subsection (3) of the Instructions under Item 2 of Part I with the following:
(3) Use the sum of the management expense ratio (MER) and the trading expense ratio. Use the MER disclosed in the most recently filed fund report for the mutual fund. The MER must be net of fee waivers or absorptions and, despite subsection 15.1(2) of National Instrument 81-106 Investment Fund Continuous Disclosure, need not include any additional disclosure about the waivers or absorptions. For a newly established mutual fund that has not yet filed a fund report, state that the MER is not available because it is a new mutual fund. Use the trading expense ratio from the most recently filed fund report for the mutual fund.,
(c) in subsection (9) of the Instructions under Item 3 of Part I by replacing "filed management report of fund performance" with "prepared quarterly portfolio disclosure",
(d) in subsection (11) of the Instructions under Item 3 of Part I by replacing "MRFP" with "quarterly portfolio disclosure",
(e) in subsection (2) of Item 1.3 of Part II by replacing "management report of fund performance" with "fund report",
(f) in subsection (2) of Item 1.3 of Part II by replacing "Fund expenses" with "Fund expense ratio (FER)" in the table,
(g) in subsection (3) of Item 1.3 of Part II by replacing "management report of fund performance" with "fund report",
(h) in subsection (3) of Item 1.3 of Part II by replacing "fund's expenses were" with "fund's FER was",
(i) in subsection (4) of Item 1.3 of Part II by replacing "management report of fund performance" with "fund report",
(j) by replacing subsection (2) of the Instructions under Item 1.3 of Part II with the following:
(2) Use the expense management ratio (MER) disclosed in the most recently filed fund report for the mutual fund. The MER must be net of fee waivers or absorptions and, despite subsection 15.1(2) of National Instrument 81- 106 Investment Fund Continuous Disclosure, need not include any additional disclosure about the waivers or absorptions. For a newly established mutual fund that has not yet filed a fund report, state that the MER is not available because it is a new mutual fund.,
(k) by replacing subsection (3) of the Instructions under Item 1.3 of Part II with the following:
(3) Use the trading expense ratio (TER) from the most recently filed fund report for the mutual fund., and
(l) by replacing subsection (4) of the Instructions under Item 1.3 of Part II with the following:
(4) Use the FER disclosed in Item 2 of Part I of this Form. Use a bold font or other formatting to indicate that the FER represents the total of all ongoing expenses set out in the chart and does not represent a separate expense charged to the mutual fund., and
(m) in subsection (5) of the Instructions under Item 1.3 of Part II by replacing "management report of fund performance" with "fund report".
8. Before [•+1 year and 9 months], if a mutual fund has not filed an annual fund report, all of the following apply:
(a) a reference to "annual fund report" in item 1.4 of section 3.1 of National Instrument 81-101 Mutual Fund Prospectus Disclosure must be read as a reference to "annual management report of fund performance" and the reference to "interim fund report" in Item 1.4 of section 3.1 of that Instrument must be read as a reference to "interim fund report or interim management report of fund performance";
(b) a reference to "annual fund report" in Item 4 of section 3.1 of National Instrument 81-101 Mutual Fund Prospectus Disclosure must be read as a reference to "annual management report of fund performance";
(c) a reference to "the most recently filed annual fund report" in Item 3 of Part A of Form 81-101F1 Contents of a Simplified Prospectus must be read as a reference to "the most recently filed annual management report of fund performance".
9. Before [•+1 year and 9 months], if a mutual fund has not filed an interim fund report and has not filed an annual fund report, a reference to "interim fund report" in Item 3 of Part A of Form 81-101F1 Contents of a Simplified Prospectus must be read as a reference to "interim management report of fund performance" and a reference to "that annual fund report" must be read as a reference to "that annual management report of fund performance".
10. Before [•+1 year and 3 months], if a mutual fund has not filed a fund report, all of the following apply:
(a) a reference to "fund report" in subparagraphs (n)(ii) and (o)(iii) of Appendix A of of National Instrument 81-101 Mutual Fund Prospectus Disclosure must be read as a reference to "management report of fund performance";
(b) a reference to "fund reports" in subsection (2) of Item 12 of Part B of Form 81-101F1 Contents of a Simplified Prospectus must be read as a reference to "management reports of fund performance";
(c) a reference to "fund reports" in subsection (2) of Item 24 of Form 81-101F2 Contents of Annual Information Form must be read as a reference to "management reports of fund performance";
(d) the first reference to "fund report" in subsection (3) of the Instructions under Item 2 of Part I of Form 81-101F3 Contents of Fund Facts Documents must be read as a reference to "management report of fund performance";
(e) the second reference to "fund report" in subsection (3) of the Instructions under Item 2 of Part I of Form 81-101F3 Contents of Fund Facts Documents must be read as a reference to "fund report or a management report of fund performance";
(f) the third reference to "fund report" in subsection (3) of the Instructions under Item 2 of Part I of Form 81-101F3 Contents of Fund Facts Documents must be read as a reference to "management report of fund performance";
(g) a reference to "fund report" in subsection (2) of Item 1.3 of Part II of Form 81-101F3 Contents of Fund Facts Documents must be read as a reference to "management report of fund performance";
(h) a reference to "fund report" in subsection (3) of Item 1.3 of Part II of Form 81-101F3 Contents of Fund Facts Documents must be read as a reference to "management report of fund performance";
(i) a reference to "fund report" in subsection (4) of Item 1.3 of Part II of Form 81-101F3 Contents of Fund Facts Documents must be read as a reference to "management report of fund performance";
(j) a reference to "fund report" in subsection (3) of the Instructions under Item 1.3 of Part II of Form 81-101F3 Contents of Fund Facts Documents must be read as a reference to "management report of fund performance";
(k) a reference to "fund report" in subsection (5) of the Instructions under Item 1.3 of Part II of Form 81-101F3 Contents of Fund Facts Documents must be read as a reference to "management report of fund performance".
11. Before [• +1 year and 3 months], if a mutual fund has filed an interim management report of fund performance after the period to which an annual management report of fund performance incorporated by reference in the simplified prospectus pertains, a reference to "interim fund report" in Item 5 of section 3.1 of National Instrument 81-101 Mutual Fund Prospectus Disclosure must be read as a reference to "interim management report of fund performance".
12. Before [•+1 year and 3 months], if a mutual fund has incorporated a management report of fund performance by reference in the simplified prospectus, a reference to "fund report" in section 3.1.3 of National Instrument 81-101 Mutual Fund Prospectus Disclosure must be read as a reference to "fund report and management report of fund performance, as applicable".
13. Before [•+1 year and 2 months], if a mutual fund invests substantially all of its assets directly or indirectly (through the use of derivatives) in securities of one other mutual fund, the other mutual fund has not prepared a fund report, and the other mutual fund's most recently filed management report of fund performance was filed after the fund's most recent quarterly portfolio disclosure was prepared, the reference to "prepared quarterly portfolio disclosure" in subsection (9) of the Instructions under Item 3 of Part I of Form 81-101F3 Contents of Fund Facts Documents must be read as a reference to "filed management report of fund performance".
14. Before [•+1 year and 2 months], if the disclosure relating to the investment portfolio subgroup breakdown of a mutual fund contained in the fund's management report of fund performance is more recent than the disclosure relating to the investment portfolio subgroup breakdown of the mutual fund contained in its quarterly portfolio disclosure, the reference to "quarterly portfolio disclosure" in subsection (11) of the Instructions under Item 3 of Part I of Form 81-101F3 Contents of Fund Facts Documents must be read as a reference to "management report of fund performance".
15. Before [•+1 year and 3 months], if an investment fund complies with Parts 4, 5, 6 and 7 of National Instrument 81-106 Investment Fund Continuous Disclosure as they were in force on [•-1], the following provisions of Form 81-101F3 Contents of Fund Facts Documents as amended by this Instrument do not apply to the investment fund:
(a) Item 2 of Part I;
(b) subsection (3) of the Instructions under Item 2 of Part I;
(c) subsections (2) and (3) of Item 1.3 of Part II;
(d) subsections (2), (3) and (4) of the Instructions under Item 1.3 of Part II.
16. (1) This Instrument comes into force on [•].
(2) In Saskatchewan, despite subsection (1), if this Instrument is filed with the Registrar of Regulations after [•], this Instrument comes into force on the day on which it is filed with the Registrar of Regulations.
Annex B-9 -- Proposed Changes to Companion Policy 81-101 Mutual Fund Prospectus Disclosure
1. Companion Policy 81-101 Mutual Fund Prospectus Disclosure is changed by this Document.
2. Subsection 2.1(3) is changed by replacing "management reports of fund performance" with "fund reports".
3. The heading to section 2.4 is changed by replacing "Management Reports of Fund Performance" with "Fund Reports".
4. Section 2.4 is changed by replacing
(a) "management report of fund performance" wherever it occurs with "fund report",
(b) "management report" with "fund report", and
(c) "management reports of fund performance" wherever it occurs with "fund reports".
5. Section 2.7(2.1) is changed by replacing "management report of fund performance" with "fund report".
6. These changes become effective on [•].
Annex B-10 -- Proposed Amendments to National Instrument 81-102 Investment Funds
1. National Instrument 81-102 Investment Funds is amended by this Instrument.
2. Section 1.1 is amended
(a) in the definition of "report to securityholders" by replacing "management report of fund performance" with "fund report", and
(b) in the definition of "sales communication" by replacing "management report of fund performance" with "fund report".
3. Subsection 2.1(5) is amended by replacing "subsection (5) of Item 6 and subsection (5) of Item 9 of Part B" with "subsection (5) of Item 4 and subsection (7) of Item 9 of Part B".
4. Subclause 5.6(1)(f)(iii)(A)(V) is amended by replacing "management reports of fund performance" with "fund reports".
5. The table in Appendix E is deleted and replaced by the following:
Jurisdiction
Securities Legislation Reference
Alberta
Paragraphs 191(1)(a), 191(1)(c) and 191(1)(d) of the Securities Act (Alberta)
British Columbia
Paragraphs 9(a), 9(c) and 9(d) of BC Instrument 81-513 Self-Dealing
New Brunswick
Paragraphs 143(1)(a), 143(1)(c) and 143(1)(d) of the Securities Act (New Brunswick)
Newfoundland and Labrador
Paragraphs 118(1)(a), 118(1)(c) and 118(1)(d) of the Securities Act (Newfoundland and Labrador)
Nova Scotia
Paragraphs 125(1)(a), 125(1)(c) and 125(1)(d) of the Securities Act (Nova Scotia)
Ontario
Items 117(1)1, 117(1)3 and 117(1)4 of the Securities Act (Ontario)
Saskatchewan
Paragraphs 126(1)(a), 126(1)(c) and 126(1)(d) of The Securities Act, 1988 (Saskatchewan)
.
6. Before [•+1 year and 9 months], if an investment fund has not filed an annual fund report and an interim fund report, the reference to "annual or interim fund report" in the definitions of "report to securityholders" and "sales communication" in section 1.1 of National Instrument 81-102 Investment Funds must be read as a reference to "annual or interim fund report or management report of fund performance".
7. Before [• +1 year and 9 months], if an investment fund has not filed an annual fund report and an interim fund report, the reference to "annual and interim fund reports" in subclause 5.6(1)(f)(iii)(A)(V) of National Instrument 81-102 Investment Funds must be read as a reference to "annual and interim fund reports or management reports of fund performance".
8. (1) This Instrument comes into force on [•].
(2) In Saskatchewan, despite subsection (1), if this Instrument is filed with the Registrar of Regulations after [•], this Instrument comes into force on the day on which it is filed with the Registrar of Regulations.
Annex B-11 -- Proposed Changes to Companion Policy 81-102 Investment Funds
1. Companion Policy 81-102 Investment Funds is changed by this Document.
2. Subsection 13.1(5) is changed by replacing "management report of fund performance" with "fund report".
3. Subsection 13.2(1.1) is changed by replacing "management report of fund performance" with "fund report".
4. These changes become effective on [•].
Annex B-12 -- Proposed Amendments to National Instrument 81-106 Investment Fund Continuous Disclosure
1. National Instrument 81-106 Investment Fund Continuous Disclosure is amended by this Instrument.
2. Section 1.1 is amended
(a) by adding the following definition:
"annual fund report" means a document prepared in accordance with Part A of Form 81-106A Contents of Annual and Interim Fund Report;,
(b) by repealing the definition of "annual management report of fund performance",
(c) by adding the following definition:
"fund report" means an annual fund report or an interim fund report, as applicable;,
(d) by adding the following definition:
"interim fund report" means a document prepared in accordance with Part B of Form 81-106A Contents of Annual and Interim Fund Report;,
(e) by repealing the definition of "interim management report of fund performance", and
(f) by repealing the definition of "management report of fund performance".
3. Section 3.2 is amended
(a) in Item 18 by deleting ", and, if applicable, for each class or series", and
(b) by repealing Item 19.
4. Section 3.3 is amended by deleting "for each class or series,".
5. Subsection 3.6(1) is amended in Item 2 by repealing paragraph (c).
6. Subsection 3.6(2) is amended by replacing "management report of fund performance pertain" with "fund report pertain".
7. Part 4 is amended in the title by replacing "Management Reports of Fund Performance" with "Fund Reports".
8. Section 4.2 is amended in the heading by replacing "Management Reports of Fund Performance" with "Fund Reports".
9. Section 4.2 is amended by replacing "management report of fund performance" wherever it occurs with "fund report".
10. Section 4.3 is amended in the heading by replacing "Management Report of Fund Performance" with "Fund Report".
11. Section 4.3 is amended by replacing "management report of fund performance" with "fund report".
12. Section 4.4 is amended in the heading by replacing "Management Reports of Fund Performance" with "Fund Reports".
13. Section 4.4 is amended by replacing "management report of fund performance" wherever it occurs with "fund report".
14. Section 4.5 is amended in the heading by replacing "Management Reports of Fund Performance" with "Fund Reports".
15. Section 4.5 is amended
(a) in subsection (1) by replacing "management report of fund performance" with "fund report", and
(b) in subsection (2) by replacing "management report of fund performance" with "fund report".
16. Part 5 is amended in the title by replacing "Management Reports of Fund Performance" with "Fund Reports".
17. Subsection 5.1(2) is amended by replacing "management report of fund performance" wherever it occurs with "fund report".
18. Subsection 5.4(4) is amended by replacing "management report of fund performance" wherever it occurs with "fund report".
19. Subsection 6.2(1) is replaced with the following:
(1) An investment fund must prepare quarterly portfolio disclosure in accordance with Form 81-106B Contents of Quarterly Portfolio Disclosure, for each of the following:
(a) in the case of a financial year that is not a transition year, each period of at least three months that ends three, six, nine or twelve months before the end of a financial year of the investment fund;
(b) in the case of a financial year that is a transition year, each period commencing on the first day of the transition year and ending on the last day of the following periods after the end of its old financial year, as applicable:
(i) three months;
(ii) six months;
(iii) nine months;
(iv) twelve months;
(v) if a transition year does not end on the last day of a period referred to in subparagraphs (i) to (iv), the transition year..
20. Section 7.1 is amended in the heading by replacing "Management Reports of Fund Performance" with "Fund Reports".
21. Subsection 7.1(3) is amended by replacing "management report of fund performance" wherever it occurs with "fund report".
22. Section 7.2 is amended by replacing "management reports of fund performance" wherever it occurs with "fund reports".
23. Subsection 9.4(2.2) is amended in paragraph (f) by replacing
(a) "Fund[s]" wherever it occurs with "fund[s]",
(b) "Fund['s/s']" with "fund['s/s']", and
(c) "management reports of fund performance" with "fund reports".
24. Form 81-106F1 Contents of Annual and Interim Management Report of Fund Performance is replaced with:
FORM 81-106A
CONTENTS OF ANNUAL AND INTERIM FUND REPORT
Table of Contents
PART
TITLE
GENERAL INSTRUCTIONS
PART A
CONTENT REQUIREMENTS FOR AN ANNUAL FUND REPORT
Item 1
Heading
Item 2
Purpose and Content
Item 3
Forward Looking Information
Item 4
Investment Objectives and Investment Strategies
Item 5
Portfolio Holdings
Item 6
Costs
Item 7
Performance
Item 8
Statistics
Item 9
Scholarship Plan Financial and Operating Highlights
Item 10
Risk Profile
Item 11
Liquidity Profile
Item 12
Borrowing and Leverage
Item 13
Other Material Information
Item 14
Additional Resources
PART B
CONTENT REQUIREMENTS FOR AN INTERIM FUND REPORT
Item 1
Heading
Item 2
Purpose and Content
Item 3
Forward Looking Information
Item 4
Investment Objectives and Investment Strategies
Item 5
Portfolio Holdings
Item 6
Costs
Item 7
Performance
Item 8
Statistics
Item 9
Risk Profile
Item 10
Liquidity Profile
Item 11
Borrowing and Leverage
Item 12
Other Material Information
Item 13
Additional Resources
GENERAL INSTRUCTIONS
Form
(1) An annual or interim fund report for an investment fund must include the disclosure required in this Form. Instructions for providing this disclosure are in italic type.
(2) Terms used and not defined in this Form that are defined in National Instrument 81-101 Mutual Fund Prospectus Disclosure, National Instrument 81-102 Investment Funds, National Instrument 81-105 Mutual Fund Sales Practicesand National Instrument 81-106 Investment Fund Continuous Disclosurehave the same meanings as in those Instruments.
Responses
(3) An annual and interim fund report must state the required information concisely and in plain language.
(4) Responses must be as simple and direct as is reasonably possible and include only as much information as is necessary for readers to understand the matters for which disclosure is being provided.
(5) An annual or interim fund report must contain only the disclosure that is required or permitted under this Form.
(6) All applicable items in this Form must be responded to.
(7) Omit from Items answers that are not applicable or respond to them with the words "not applicable", unless otherwise required under this Form.
(8) An annual or interim fund report must only include material information which, for greater certainty, includes information that would likely influence or change a reasonable investor's decision to buy, sell or hold securities of an investment fund if the information was omitted or misstated.
Presentation
(9) An annual or interim fund report must be prepared in a font that is legible and on letter-size paper. If a prepared annual or interim fund report is made available online, the information in the report must be presented in a way that enables that information to be printed in a readable format.
(10) Each Item in an annual or interim fund report must be presented in the order and under the heading or sub-heading stipulated in this Form, with adjustments made in the case of scholarship plans with respect to headings specific to those types of investment funds. Except as set out under Part B of this Form, the headings for an interim fund report must be the same as the headings for an annual fund report.
(11) If an annual or interim fund report contains design elements including, for greater certainty, graphics, photos or artwork, the elements must not detract from the information disclosed in the document.
Forward-looking Information
(12) Any forward-looking information must contain all of the following:
(a) a statement that the information is forward-looking;
(b) a description of the factors that may cause actual results to differ materially from the forward-looking information;
(c) material assumptions;
(d) appropriate risk disclosure; and
(e) appropriate cautionary language.
(13) Any forward-looking information that is disclosed for a prior period that, in light of intervening events and absent further explanations, may be misleading, must be discussed in the same section as the information that was disclosed for that prior period.
PART A -- CONTENT REQUIREMENTS FOR AN ANNUAL FUND REPORT
Item 1 -- Heading
Include all of the following in a heading at the top of the first page:
(a) the title "Annual Fund Report (for the 12-month period ended [insert date of end of financial year])";
(b) the name of the manager of the investment fund;
(c) the name of the investment fund to which the fund report pertains;
(d) the designated website address of the investment fund;
(e) the text "Preparation Date: [insert date of preparation of the fund report]".
Item 2 -- Purpose and Content
Include the heading "Purpose and Content" and under that heading, include a statement substantially similar to the following:
"This Annual Fund Report contains important information about your fund. Use this report and speak with your representative to assess whether your fund continues to be right for you. This document is intended for investors of all backgrounds and levels of investment experience. It includes the following information about your fund:
1. Investment Objectives and Strategies
2. Portfolio Holdings
3. Costs
4. Performance
5. Statistics
6. Risk Profile
7. Liquidity Profile
8. Borrowing and Leverage
9. Other Material Information
10. Additional Resources."
INSTRUCTIONS
(1) State the second sentence in the statement above in bold type.
(2) Modify the numbering of the list of information referred to in this Item to reflect information that is included or omitted from the fund report.
Item 3 -- Forward Looking Information
Include the heading "Important" and beside or under that heading, include a statement substantially similar to the following:
"This Annual Fund Report may contain forward-looking statements that reflect current forecasts of future events. Due to many factors, such as [insert examples applicable in the case of the investment fund], actual events may differ materially from those expressed in, or implied by, these forward-looking statements. Do not overly rely on forward-looking statements to make investment decisions."
INSTRUCTIONS
Include additional general risk disclosure and cautionary language under Item 13 if the disclosure and language are not included under this Item and provide in this Item a cross-reference to that disclosure and language.
Item 4 -- Investment Objectives and Investment Strategies
Include the heading ""Investment Objectives and Investment Strategies" and beside or under that heading, provide the disclosure in the form of the following table:
Summary of fund's investment objectives and investment strategies
Fund's satisfaction of its investment objectives and use of investment strategies during the last 12 months
Factors that may impact the fund's satisfaction of its investment objectives and use of investment strategies going forward
(see Instruction (1))
(see Instruction (2))
(see Instruction (3))
INSTRUCTIONS
(1) Include a brief description of the fundamental nature or fundamental features of the investment fund that distinguish the investment fund from other investment funds.
(2) Include a brief summary of the investment fund manager's assessment of the investment fund's success in respect of achieving its investment objectives and using its investment strategies to achieve those investment objectives during the 12-month period covered by the annual fund report. For greater certainty, include a discussion of any of the following that apply:
(a) key quantitative or qualitative metrics identified in the investment objectives or investment strategies of the investment fund;
(b) key quantitative metrics used by the investment fund manager to assess whether the investment fund has satisfied the stated ESG-related aspects of the investment objectives of the investment fund;
(c) key quantitative metrics used by the investment fund manager to assess whether the investment fund has satisfied the stated ESG-related criteria for the investment strategies of the investment fund;
(d) how the investment fund's use of proxy voting, shareholder engagement and issuer engagement, as applicable, as principal investment strategies satisfied the stated ESG-related aspects of the investment fund's investment objectives or the stated ESG-related criteria for the investment strategies;
(e) how significant changes made to the composition of the investment portfolio of the investment fund align with the stated ESG-related aspects of the investment fund's investment objectives or the stated ESG-related criteria for the investment strategies.
(3) Include a brief description of any of the following factors that the investment fund manager considers reasonably likely to materially impact the ability of the investment fund to satisfy its investment objectives and investment strategies going forward:
(a) events;
(b) decisions;
(c) circumstances;
(d) opportunities;
(e) risks.
Item 5 -- Portfolio Holdings
Include the heading "Portfolio Holdings" and under that heading,
(a) include disclosure in the form of the following table:
Increased exposure
Decreased exposure
(see Instruction (1))
(see Instruction (2))
(b) include the sub-heading "More Information:", and
(c) include under the sub-heading referred to in paragraph (b) a statement substantially similar to the following:
"See the designated website for the fund's Quarterly Portfolio Disclosure.
More detailed portfolio holdings information is available in the financial statements for the fund, in particular the Statement of Investment Portfolio.".
INSTRUCTIONS
(1) Include a brief description of issuers, geographic locations or industry segments that the investment fund materially increased its investment portfolio exposure to during the period covered by the annual fund report using examples if necessary. If the investment fund did not materially increase its investment portfolio exposure to any issuers, geographic locations or industry segments during the period, include a statement substantially similar to the following:
"The investment fund did not materially increase its exposure to any issuers, geographic locations or industry segments."
(2) Include a brief description of issuers, geographic locations or industry segments that the investment fund materially decreased its investment portfolio exposure to during the period covered by the annual fund report using examples if necessary. If the investment fund did not materially decrease its investment portfolio exposure to any issuers, geographic locations or industry segments during the period, include a statement substantially similar to the following:
"The investment fund did not materially decrease its exposure to any issuers, geographic locations or industry segments."
Item 6 -- Costs
Include the heading "Costs (information is provided as of [insert date of the end of the financial year for which the report was prepared])" and under that heading,
(a) if the summary is significantly shorter than the disclosure referred to in paragraph (c), include in a text box all of the following:
(i) the sub-heading "Summary:";
(ii) under the sub-heading referred to in subparagraph (i), a brief summary of the information required to be presented in paragraph (c) and if the FER of any class or series of the investment fund increased from the previous financial year, the amount of the increase,
(b) include in a text box all of the following:
(i) the sub-heading "Did you know...";
(ii) under the sub-heading in subparagraph (i), a statement substantially similar to the following:
"A fund's management expense ratio ("MER") is the total of the fund's management fee (which includes the trailing commission) and operating expenses.
A fund's trading expense ratio ("TER") represents the fund's trading costs.
Fund expenses reduce the return on your investment.
A fund expense ratio ("FER") is the total of the fund's MER and TER.
Each investment fund can have different classes or series of securities and each class or series can have different costs and therefore different returns -- make sure you know which class or series you hold.", and;
(c) include disclosure in the form of the following table:
For the year ended [insert date of end of financial year]
Management expense ratio (%)
Trading expense ratio (%)
Fund expense ratio (%)
Fund expenses ($) per $1000 invested
[Class or series]
(see Instructions (9) to (11))
(see Instruction (12))
(see Instruction (13))
(see Instruction (14))
INSTRUCTIONS
(1) Modify the table as necessary if the investment fund is a corporate investment fund.
(2) Show costs individually for each class or series of securities if the fund has more than one class or more than one series of securities.
(3) Round percentage amounts to 2 decimal places.
(4) Round dollar amounts to the nearest dollar.
(5) Calculate per unit or share values on the basis of the weighted average number of units or shares outstanding during the financial year.
(6) Provide the information required under this Item for the most recently completed financial year of the investment fund for which audited financial statements have been filed.
(7) Derive the costs from the investment fund's financial statements prepared in accordance with subsection 2.6(2) of National Instrument 81-106 Investment Fund Continuous Disclosure.
(8) If the investment fund has merged with another investment fund during the financial year for which the report was prepared, include in the table only the financial information of the continuing investment fund.
(9) Calculate the management expense ratio of the investment fund as required under Part 15 of National Instrument 81-106 Investment Fund Continuous Disclosure.
(10) If the investment fund manager or portfolio adviser waived or absorbed any fees and expenses otherwise payable by the investment fund, calculate the management expense ratio of the investment fund without any waivers or absorptions, as required under Part 15 of National Instrument 81-106 Investment Fund Continuous Disclosure. Provide the management expense ratio without waivers or absorptions under Item 13 of this Part. Insert a footnote in the table referred to in this Item cross-referencing the disclosure of the management expense ratio without any waiver or absorption in the Other Material Information section. The disclosure under Item 13 of this Part must include a statement that the investment fund manager or portfolio adviser waived or absorbed some of the fund's expenses and that the management expense ratio would have been higher had the manager not done so.
(11) If all of the following apply, disclose any impact on the investment fund's management expense ratio in a note to the table referred to in this Item:
(a) the investment fund
(i) changed, or proposed to change, the basis of the calculation of the management fees or other fees, charges or expenses that are charged to the investment fund, or;
(ii) introduced or proposed to introduce a new fee;
(b) the change or proposed change referred to in paragraph (a) would have had an effect on the management expense ratio for the last completed financial year of the investment fund if the change had been in effect throughout that financial year.
(12) Calculate the trading expense ratio by dividing the total commissions and other portfolio transaction costs disclosed in the statement of operations by the same denominator used to calculate the management expense ratio. If an investment fund invests in securities of other investment funds, calculate the trading expense ratio using the methodology for the calculation of the management expense ratio under section 15.2 of National Instrument 81-106 Investment Fund Continuous Disclosure, making reasonable assumptions or estimates when necessary.
(13) The amount disclosed for the fund expense ratio must be the total of the management expense ratio and the trading expense ratio. State in bold type that the fund expense ratio represents the total of all ongoing expenses set out in the table referred to in this Item and does not represent a separate expense charged to the investment fund.
(14) Provide the dollar amount of the ongoing expenses of the fund for each $1000 investment by multiplying the fund expense ratio for each class or series of security of the investment fund by $1000.
Item 7 -- Performance
Include the heading "Performance" and under that heading,
(a) if the summary is significantly shorter than the disclosure referred to in paragraphs (d), (e) and (f), include in a text box all of the following:
(i) the sub-heading "Summary:";
(ii) under the sub-heading referred to in subparagraph (i), a brief summary of the information required to be presented in paragraphs (d), (e) and (f),
(b) include in a text box all of the following:
(i) the sub-heading "Did you know...";
(ii) under the sub-heading referred to in subparagraph (i), a statement substantially similar to the following:
"A benchmark is typically a market or sector index against which the performance of an investment fund can be measured. By comparing a fund to an appropriate benchmark, you can see how the investments held by the fund performed compared to the market or sector in general.",
(c) include in a text box all of the following:
(i) the sub-heading "Important:";
(ii) under the sub-heading referred to in subparagraph (i), if applicable in each case, statements substantially similar to the following:
"Performance of the [class/series] of securities that you hold may not be presented in this Fund Report. Information is only presented in respect of [insert disclosure required under instruction (3)].
Returns provided are after expenses have been deducted. These expenses reduce the fund's returns and they negatively compound over time since the money used to pay expenses is not able to grow.
Past performance of the fund does not necessarily indicate how the fund will perform in the future. For example, strong past performance may not be repeated.
The benchmark[s] of the fund [is/are] the [insert disclosure required under instruction (5)]. The [insert the name of each benchmark of the investment fund and a brief description of each benchmark of the investment fund].",
(d) include disclosure in the form of the following table:
Performance against benchmark[s]
Contributors to performance
Detractors from performance
(see Instruction (6))
(see Instruction (7))
(see Instruction (8))
,
(e) under the sub-heading "Year-by-Year Returns"
(i) include in a text box all of the following:
(A) the sub-heading "How to Read This Information:";
(B) under the sub-heading referred to in clause (A), a statement substantially similar to the following:
"The following bar chart shows the fund's annual performance for each of the financial years shown.",
(ii) if an investment fund has completed at least one financial year, include a bar chart that shows the annual total return of the following classes or series of securities of the investment fund:
(A) the class or series of securities of the investment fund that has the highest management fee;
(B) if applicable, any class or series of securities of the investment fund that is not referred to in clause (A) and for which annual total return would vary based on an aspect other than management fees,
(iii) for the purposes of preparing the disclosure required under subparagraph (ii), include the annual total returns of the investment fund in chronological order by financial year with the most recent financial year on the right of the bar chart, for the lesser of the following:
(A) each of the 10 most recently completed financial years;
(B) each of the completed financial years for which the investment fund was in existence and was a reporting issuer,
(iv) if an investment fund has not completed a financial year, state the following:
"This section tells you how [insert name of class/series of securities described in the Fund Report] [units/shares] of the fund have performed in past financial years. However, this information is not available because the fund has not yet completed a financial year.",
(f) if the investment fund is not a money market fund, under the sub-heading "Annual Compound Returns",
(i) include in a text box all of the following:
(A) the sub-heading "How to Read This Information:";
(B) under the sub-heading referred to in clause (A), a statement substantially similar to the following:
"This table shows the fund's annual compound total returns for the periods indicated compared with its benchmark[s].
All benchmark returns are calculated [insert brief description of how returns are calculated for the benchmark[s] of the investment fund].
Benchmarks are not investable, and benchmark returns do not reflect transaction costs associated with making actual investments.",
(ii) disclose, in the form of a table, the investment fund's annual compound returns for the following classes or series of securities of the investment fund:
(A) the class or series that has the highest management fee;
(B) if applicable, any class or series that is not referred to in clause (A) and for which annual compound returns would vary based on an aspect of the investment fund other than management fees,
(iii) for the purposes of preparing the disclosure required under subparagraph (ii), include the investment fund's annual compound returns for the one, 3, 5 and 10 -year periods ended on the last day of the investment fund's financial year,
(iv) for the purposes of preparing the disclosure required under subparagraph (ii), if the investment fund was a reporting issuer for more than one and less than 10 years, include the investment fund's annual compound returns since the inception of the investment fund,
(v) for the purposes of preparing the disclosure required under subparagraph (ii), for the same periods for which the annual compound returns of the investment fund are provided, include the historical annual compound total returns and changes to any benchmark of the investment fund,
(vi) in a footnote to the table referred to in subparagraph (ii), provide all of the following:
(A) if applicable, a brief discussion of why the annual compound return for each class or series of securities of the investment fund differs;
(B) if applicable, a statement that a return for a class or series of the investment fund since the date that the class or series was first issued by the fund is only provided if that date was during the last 10 years since the fund's inception, and that the return since that date may differ from the return of another class or series of securities issued by the investment fund if the other class or series was first issued by the fund on a different date.
(g) include the sub-heading "More Information" and under that sub-heading, statements substantially similar to each of the following, if applicable:
"If performance information for your [class/series] of securities is not included here, refer to the performance information in the [ETF/Fund] Facts for that [class/series] and on the designated website of the investment fund.
If performance information for your [class/series] of securities is not included here, refer to the performance information in the [ETF/Fund] Facts for that [class/series].
If performance information for your [class/series] of securities is not included here, refer to the performance information on the designated website of the investment fund.
Find more information about the expenses associated with your fund in its [ETF/Fund] Facts."
INSTRUCTIONS
(1) In responding to this Item, a mutual fund must comply with the applicable sections of Part 15 of National Instrument 81-102 Investment Funds, other than section 15.14, as if those sections applied to a fund report.
(2) Despite any requirement under this Item, do not provide performance data under this Item for a period if the investment fund was not a reporting issuer for all of the period.
(3) Include a brief description of the class or series of securities of the investment fund, for which performance information is provided under Items 7(e) and 7(f).
(4) For the purposes of this Item, an "appropriate broad-based securities market index" is a market index to which each of the following applies:
(a) the index is administered by a person or company that is not affiliated with the investment fund, the manager of the investment fund, the portfolio adviser to the investment fund or the principal distributor of the investment fund, unless the index is widely recognized and used;
(b) the index has been adjusted by the administrator of the index to reflect the reinvestment of dividends on securities in the index or interest on debt.
(5) Include the following, each of which constitutes a benchmark for the purposes of this Item:
(a) the name of an appropriate broad-based securities market index;
(b) at the option of an investment fund that invests in more than one type of security, the name of a second applicable appropriate broad-based securities market index;
(c) at the option of an investment fund, the names of not more than 2 financial or narrowly-based securities indices or blends of indices that reflect the market sectors in which the investment fund invests or that provide useful comparatives to the performance of the investment fund.
(6) Insert a brief description of the performance of each class or series of securities of the investment fund, for which performance information is provided under Items 7(e) and 7(f), measured against each benchmark of the investment fund, including, for greater certainty, the net percentage amount by which performance of the class or series outperformed or underperformed each benchmark of the investment fund.
(7) Insert a brief description of the aspects of the investment fund that contributed to its performance in the performance summary table required under this Item.
(8) Insert a brief description of the aspects of the investment fund that detracted from its performance in the performance summary table required under this Item.
(9) Use a linear scale for each axis of the bar chart required under this Item.
(10) The x-axis and y-axis for the bar chart required under this Item must intersect at zero.
(11) If the investment fund includes, in the annual compound returns table required under this Item, an index that is different from the one included in the most recently filed fund report, explain the reason or reasons for the difference and include the disclosure required under this Item for each of the indices.
(12) Calculate the annual compound return referred to in this Item in accordance with Part 15 of National Instrument 81-102 Investment Funds.
(13) If the investment fund holds short positions in its investment portfolio, present the annual compound returns for the short positions in the portfolio separately from the annual compound returns for the long positions in the portfolio, in addition to the overall annual compound returns, in the annual compound returns table required under this Item.
(14) If an investment fund is a scholarship plan, the investment fund must calculate its year-by-year returns and annual compound returns under this Item based on the investment fund's total portfolio adjusted for cash flows.
Item 8 -- Statistics
If the investment fund is not a scholarship plan, include the heading "Statistics (information is provided as of [insert date of the end of the financial year for which the report was prepared])" and under that heading,
(a) if the summary is significantly shorter than the disclosure referred to in paragraph (c), include in a text box all of the following:
(i) the sub-heading "Summary:";
(ii) under the sub-heading referred to in subparagraph (i), a brief summary of the information required to be presented under paragraph (c),
(b) include in a text box all of the following:
(i) the sub-heading "Did you know...";
(ii) under the sub-heading referred to in subparagraph (i), a statement substantially similar to the following:
"A fund's portfolio turnover rate represents how frequently the portfolio manager buys and sells securities.
A fund's distributions can consist of dividends, interest, capital gains, return of capital or other income the fund earns on its investments.
A fund's distribution rate represents its distributions as a percentage of its net asset value per unit.",
(c) include disclosure in the form of the following tables:
Portfolio turnover rate (%) for the year ended [insert the date of the end of the financial year]
(see Instructions (8) to (11))
For the year ended [insert the date of end of the financial year]
Total distributions ($)
Portion of distributions that is return of capital ($)
Distribution rate (%)
[Class or series of securities of the investment fund]
(see Instruction (12))
INSTRUCTIONS
(1) If the investment fund is a corporate investment fund, modify the table as applicable.
(2) If the investment fund has more than one class or series of securities, present the information individually for each class or series.
(3) Round dollar amounts shown under this Item to the nearest cent.
(4) Round percentage amounts shown under this Item to 2 decimal places.
(5) Except for the dollar value of distributions, calculate per security values, as applicable, on the basis of the weighted average number of units or shares outstanding, as applicable, for the most recently completed financial year of the investment fund for which audited financial statements have been filed.
(6) Provide the information required under this Item for the most recently completed financial year of the investment fund for which audited financial statements have been filed.
(7) If the investment fund merged with another investment fund during the most recently completed financial year, include in the table only the information of the continuing investment fund.
(8) Calculate the investment fund's portfolio turnover rate by dividing, by the monthly average of the value of the portfolio securities owned by the investment fund in a financial year, the lesser of the following:
(a) the cost of purchases of portfolio securities by the investment fund in the financial year;
(b) the proceeds of sales of portfolio securities in the financial year.
(9) For the purposes of calculating an investment fund's portfolio turnover rate under subsection (8)
(a) include each of the following to calculate the cost of purchases of portfolio securities for the financial year:
(i) the cost of covering a short sale;
(ii) premiums paid to purchase options,
(b) include each of the following to calculate the proceeds of sales of portfolio securities for the financial year:
(i) proceeds from a short sale;
(ii) premiums received from a sale of options,
(c) calculate the monthly average value of the portfolio securities referred to in paragraph (a) by adding the values of portfolio securities, as at the beginning and end of the first month of a financial year and as at the end of each of the next 11 months of the year, and dividing the total of those values by 13, and
(d) exclude from the numerator and denominator the value of any portfolio security that has a remaining term to maturity that is one year or less from the date that the security was acquired by the investment fund.
(10) If in a financial year an investment fund purchased the assets of another investment fund by issuing its securities to the other fund in exchange for those assets, exclude, from the calculation of portfolio turnover rate, the value of securities purchased and sold after the asset purchase to realign the fund's portfolio. For greater certainty, adjust the denominator in the calculation of the portfolio turnover rate to exclude the value of those securities and disclose that value in a footnote to the first table referred to under paragraph (c).
(11) Do not include portfolio turnover rate disclosure for a money market fund.
(12) Calculate the investment fund's distribution rate by dividing the distributions made by the investment fund during a financial year by the value of the portfolio securities owned by the investment fund at the end of the financial year.
Item 9 -- Scholarship Plan Financial and Operating Highlights
If the investment fund is a scholarship plan, including the heading "Financial and Operating Highlights" and under that heading,
(a) if the summary referred to in subparagraph (ii) is significantly shorter than the information disclosed under paragraph (b), include in a text box all of the following:
(i) the sub-heading "Summary:";
(ii) under the sub-heading referred to in subparagraph (i), a brief summary of the information required to be presented under paragraph (b);
(b) provide selected financial and operating highlights for the fund in the form of the following table:
[insert the date of the end of the financial year]
[insert the date of the end of the financial year]
[insert the date of the end of the financial year]
[insert the date of the end of the financial year]
[insert the date of the end of the financial year]
Statement of Financial Position
Total Assets ($)
Net Assets ($)
Change in Net Assets (%)
Statement of Comprehensive Income
Scholarship Awards ($)
Canadian Education Savings Grant ($)
Net investment income ($)
Other
Total number of [agreements/units] in plans
Change in the total number of agreements (%)
INSTRUCTIONS
(1) If a scholarship plan is organized as a corporation, modify the table as applicable.
(2) If a scholarship plan is a multi-class or multi-series plan, present the financial highlights individually for each class or series.
(3) Provide per security amounts to the nearest cent and provide percentage amounts to 2 decimal places.
(4) Provide the selected financial information under this Item in chronological order for each of the 5 most recently completed financial years of the scholarship plan for which audited financial statements have been filed. If the period for which audited financial statements of the scholarship plan have been filed is less than 5 years, provide the information for each of the most recently completed financial years for which audited financial statements have been filed. In bold type, place information for the most recent financial year in the second column from the left of the table.
(5) Derive the financial highlights from the scholarship plan's financial statements prepared in accordance with subsection 2.6(2) of National Instrument 81-106 Investment Fund Continuous Disclosure.
(6) If the scholarship plan merged with another scholarship plan during the most recently completed financial year, include in the table only the financial information of the continuing scholarship plan.
Item 10 -- Risk Profile
Include the heading "Risk Profile" and under that heading,
(a) if the summary referred to in subparagraph (ii) is significantly shorter than the information disclosed in paragraphs (b) and (d), include in a text box all of the following:
(i) the sub-heading "Summary:";
(ii) under the sub-heading referred to in subparagraph (i), a brief summary of the information required to be presented under paragraphs (b) and (d),
(b) discuss how changes to the investment fund for the financial year affected the level of risk associated with an investment in the investment fund,
(c) if the investment fund is a mutual fund, include in a text box all of the following:
(i) the sub-heading "Did you know...";
(ii) under the sub-heading in subparagraph (i), a statement substantially similar to the following:
"A mutual fund's risk rating is based on how much the fund's returns have changed from year to year. If the fund's returns vary a lot, the fund may be considered higher risk because its performance can change quickly up or down. The rating can change over time. Monitoring the rating can help you make decisions about whether this fund continues to be appropriate for you.",
(d) include disclosure in the form of the following table:
Risk rating change (since the last Fund Report dated [insert the date of the last Fund Report])
Added or removed risks (since the last Fund Report dated [insert the date of the last Fund Report])
(see Instruction (2))
(see Instruction (3))
,
(e) Include the sub-heading "More Information" and under that heading, if applicable in each case, include a statement substantially similar to the following:
"Find your fund's current risk rating in its most recent [ETF/Fund] Facts document.
Find a discussion of the risks applicable to your fund in the most recent simplified prospectus.".
INSTRUCTIONS
(1) Ensure that the disclosure under paragraph (b) is not only a repetition of the risk-related information contained in the prospectus of the investment fund. For greater certainty, the discussion under paragraph (b) must include any changes in the risk level of the investment fund for the financial year. If applicable, discuss how the changes in the risk level associated with an investment in the investment fund affect the suitability or investor risk tolerance stated in the prospectus or offering document.
(2) If the investment fund is a mutual fund, identify any changes to the risk rating of the investment fund since the most recently filed fund report. If there has been no change, include a statement to that effect. If the investment fund to which the fund report pertains is not a mutual fund for which a risk rating is available, state that this Item is not applicable.
(3) Identify any risks that have been added or removed from the prospectus of the investment fund since the most recently filed fund report. If no risks have been added or removed, include a statement to that effect.
Item 11 -- Liquidity Profile
(1) Include the heading "Liquidity Profile (information is provided as of [insert the date of the end of the financial year])" and under that heading,
(a) if the summary referred to in subparagraph (ii) is significantly shorter than the information disclosed under paragraphs (b), (c) and (d), include in a text box all of the following:
(i) the sub-heading "Summary:";
(ii) under the sub-heading referred to in subparagraph (i), a brief summary of the information required to be presented under paragraphs (b), (c) and (d),
(b) if the investment fund faced any material liquidity issues during the 12-month period covered by the annual report, discuss the investment fund's liquidity profile including, for greater certainty, the fund's ability to satisfy redemptions on a timely basis,
(c) if there are no material liquidity issues to report under paragraph (b) include a statement to that effect,
(d) include in a text box all of the following:
(i) the sub-heading "How to Read This Information:";
(ii) under the sub-heading in subparagraph (i), a statement substantially similar to the following:
"The following pie chart illustrates the number of days needed to convert the fund's portfolio holdings into cash under normal market conditions. The more of a fund's portfolio holdings that can be converted into cash within a short timeframe, the more liquid it is and the easier it will be to sell your holdings at a fair price. This can be particularly important during periods of greater than usual market volatility. Decide whether you are comfortable with the liquidity of your fund's portfolio holdings.",
(e) include the sub-heading "Liquidity of the Investment Portfolio of Your Investment Fund as at [insert the date of the end of the financial year]" and under that sub-heading, include in the form of a pie chart and for each of the following periods, disclosure that presents the percentage of the investment fund's investment portfolio, which for greater certainty includes long positions and short positions, that can be sold for cash in:
(i) one day;
(ii) 2 to 7 days;
(iii) 8 to 30 days;
(iv) 31 to 90 days;
(v) subject to subsection (2), 91 to 180 days;
(vi) subject to subsection (2), 181 to 365 days;
(vii) subject to subsection (2), more than one year.
(2) Subparagraphs (1)(e)(v) to (vii) do not apply if
(a) the investment fund substitutes the periods referred to in those subparagraphs for a period of more than 90 days, and
(b) the investment fund reasonably believes that the disclosure for the period referred to in paragraph (a) provides better disclosure for an investor than the disclosure that would be required under subparagraphs (e)(v) to (vii).
INSTRUCTIONS
(1) Provide in the disclosure required under paragraph (1)(b) of this Item a discussion of all of the following:
(a) significant liquidity challenges faced by the investment fund;
(b) changes in market conditions faced by the investment fund;
(c) significant redemptions by investors.
(2) Provide the disclosure required under paragraph (1)(e) of this Item in accordance with all of the following:
(a) prepare the disclosure as at the end of the financial year for which the fund report was prepared;
(b) express the disclosure as a percentage of the net assets of the investment fund;
(c) the sum of the percentages for all of the periods must equal 100%,
(d) determine the time required for the sale for cash of a given portfolio asset in accordance with all of the following:
(i) the sale of the asset is for cash, under normal market conditions and excluding any forced sale;
(ii) the date on which the asset is sold for cash for the purposes of this paragraph is the settlement date;
(iii) the settlement date referred to in subparagraph (ii) is determined after analyzing the effect of the size of a position relative to its average daily traded value;
(iv) the time is adjusted for any difference between the time zone in which the sale is settled and the time zone of the jurisdiction in which the investment fund is domiciled;
(v) the time is adjusted for any additional time resulting from an applicable currency conversion.
Item 12 -- Borrowing and Leverage
Include the heading "Borrowing and Leverage" and under that heading,
(a) if the summary referred to in subparagraph (ii) is significantly shorter than the information disclosed under paragraphs (b) and (c), include in a text box all of the following:
(i) the sub-heading "Summary:";
(ii) under the sub-heading identified in subparagraph (i), a brief summary of the information required to be presented under paragraphs (b) and (c),
(b) include the sub-heading "Borrowing" and under that sub-heading, include all of the following:
(i) if an investment fund borrowed money and did not use the money only for purpose of funding operating overdrafts that are not material, the following disclosure:
(A) the minimum and maximum amounts of money borrowed by the investment fund in the financial year;
(B) the percentage of net assets of the investment fund represented by the amounts borrowed as at the end of the financial year;
(C) how borrowed money was used by the investment fund;
(D) the terms under which the money was borrowed by the investment fund,
(ii) if paragraph (d) does not apply and an investment fund did not borrow money, or borrowed money only for the purpose of funding operating overdrafts that are not material, a statement substantially similar to the following:
"This fund does not engage in borrowing [aside from borrowing to fund operating overdrafts that are not material].",
(c) include the sub-heading "Leverage" and under that sub-heading, include all of the following:
(i) if an investment fund uses leverage, disclosure of the following:
(A) a brief explanation of the sources of leverage used, including cash borrowing, short selling and specified derivatives in the financial year;
(B) the lowest and highest levels of aggregate exposure to those sources of leverage in the financial year;
(C) a brief explanation of the significance of the lowest and highest levels of aggregate exposure to those sources of leverage, including the impact of the use of specified derivatives for hedging purposes;
(ii) if paragraph (d) does not apply and an investment fund does not use leverage, a statement substantially similar to the following:
"This fund does not use leverage.",
(d) if an investment fund does not borrow money, other than money borrowed only for the purposes of funding operating overdrafts that are not material, and does not use leverage, include a statement substantially similar to the following:
"This fund does not engage in any borrowing [aside from borrowing to fund operating overdrafts that are not material]" or use leverage."
INSTRUCTIONS
(1) For the purposes of the disclosure required under clause (c)(i)(B), an investment fund must calculate its aggregate exposure to sources of leverage in accordance with section 2.9.1 of National Instrument 81-102 Investment Funds.
(2) For the purposes of the disclosure required under clause (c)(i)(C) and the explanation of the impact of the use of specified derivatives for hedging purposes on an investment fund's calculation of its aggregate exposure to sources of leverage, the fund must include in the explanation a discussion of the amount by which the fund's aggregate exposure was reduced by subtracting the notional value of the fund's specified derivatives positions that are hedging transactions in accordance with paragraph 2.9.1(2)(c) of National Instrument 81-102 Investment Funds.
Item 13 -- Other Material Information
Include the heading "Other Material Information" and under that heading, provide any material information relating to the investment fund not otherwise required to be disclosed under this Form, including, for greater certainty, information required to be disclosed pursuant to any provision in securities legislation or any order made under securities legislation received by the investment fund.
Item 14 -- Additional Resources
Include the heading "Additional Resources" and under that heading,
(a) include a statement substantially similar to the following:
"Contact [insert name of manager] for a copy of this Fund Report, questions about this Fund Report or a copy of the financial statements for this fund:
[insert the manager's mailing address, the manager's telephone number(s), the manager's e-mail address, the designated website address of the investment fund and a QR code for the designated website address of the investment fund].",
(b) if an investment fund is a mutual fund, include a statement substantially similar to the following:
"To learn more about investing in mutual funds, see the brochure "Understanding mutual funds", which is available on the website of the Canadian Securities Administrators at [insert website address of the Canadian Securities Administrators and a QR code for the website address of the Canadian Securities Administrators].", and
(c) include in a text box a statement substantially similar to the following:
"Your next Fund Report will be prepared for the interim period ended [insert the end date of the next interim period in bold text]. Like this Fund Report, it will assist you in making decisions about your investment in this fund."
PART B -- CONTENT REQUIREMENTS FOR AN INTERIM FUND REPORT
Item 1 -- Heading
Include the disclosure required under Item 1 of Part A and replace the title referenced in paragraph (a) of that Item with a reference in Item 1 under this Part to "Interim Fund Report (for the interim period ended [insert date of end of interim period])".
Item 2 -- Purpose and Content
Include the disclosure required under Item 2 of Part A, replace the reference to "Annual Fund Report" in that Item with a reference in Item 2 under this Part to "Interim Fund Report" and exclude from the disclosure in this Item the heading "Scholarship Plan Financial and Operating Highlights".
Item 3 -- Forward Looking Information
Include the disclosure required under Item 3 of Part A and replace the reference to "Annual Fund Report" in that Item with a reference in Item 3 under this Part to "Interim Fund Report".
Item 4 -- Investment Objectives and Investment Strategies
Include the disclosure required under Item 4 of Part A and
(a) with respect to the table required under that Item replace the reference to "the last 12 months" in that table with a reference in the table required in Item 4 under this Part to "the interim period", and
(b) with respect to subsection (2) of the Instructions under that Item replace the reference to "during the 12-month period covered by the annual fund report" in that subsection with a reference in subsection (2) of the Instructions in Item 4 under this Part to "during the interim period covered by the interim fund report".
Item 5 -- Portfolio Holdings
Include the disclosure required under Item 5 of Part A and
(a) with respect to subsection (1) of the Instructions under that Item replace the reference to "annual fund report" with a reference in Item 5 under this Part to "interim fund report", and
(b) with respect to subsection (2) of the Instructions under that Item replace the reference to "annual fund report" in that subsection with a reference in subsection (2) of the Instructions in Item 5 under this Part to "interim fund report".
Item 6 -- Costs
Include the disclosure required under Item 6 of Part A and
(a) replace the reference to "[insert date of the end of the financial year]" under that Item with a reference in Item 6 under this Part to "[insert date of the end of the interim period]",
(b) with respect to the table referred to in paragraph (c) of that Item, replace the reference to [insert date of end of financial year]" in the first column of that table with a reference in the first column of the table required under Item 6 under this Part to "[insert date of end of interim period]",
(c) with respect to subsection (5) of the Instructions under that Item, replace the reference to "the financial year" in that subsection with a reference in subsection (5) of the Instructions under Item 6 of this Part to "the interim period",
(d) with respect to subsection (6) of the Instructions under that Item, replace the reference to "financial year of the investment fund for which audited financial statements have been filed" in that subsection with a reference in subsection (6) of the Instructions under Item 6 of this Part to "interim period of the investment fund",
(e) with respect to subsection (8) of the Instructions under that Item, replace the reference to "during the financial year for which the report was prepared" in that subsection with a reference in subsection (8) of the Instructions under Item 6 of this Part to "during the interim period for which the report was prepared", and
(f) with respect to subsection (11) of the Instructions under that Item, replace the reference to "last completed financial year of the investment fund if the change had been in effect throughout that financial year" in that subsection with a reference in subsection (11) of the Instructions under Item 6 of this Part to "last completed interim period of the investment fund if the change had been in effect throughout that interim period".
Item 7 -- Performance
Other than the disclosure required under paragraph (f) of Item 7 of Part A, include the disclosure required under Item 7 of Part A and
(a) with respect to the statement required under clause (B) of subparagraph (i) of paragraph (e) of that Item, replace the reference to "annual performance for each of the financial years shown" in that clause with a reference in clause (B) of subparagraph (i) of paragraph (e) under Item 7 of this Part to "annual performance for each of the financial years shown and interim performance for the interim period shown", and
(b) with respect to the bar chart required under subparagraph (ii) of paragraph (e) of Item 7 of Part A, replace the bar chart required under that subparagraph with a bar chart in subparagraph (ii) of paragraph (e) under Item 7 in this Part for which the total return is calculated for the applicable interim period.
Item 8 -- Statistics
Include the disclosure required under Item 8 of Part A and
(a) replace the reference to "[insert date of the end of the financial year for which the report was prepared]" under that Item with a reference under Item 8 of this Part to "[insert the date of the end of the interim period for which the report was prepared]",
(b) with respect to the first column of each table required under paragraph (c) of that Item, replace the reference to "for the year ended [insert the date of the end of the financial year]" in each table under that Item with a reference in the first column of each table required under Item 8 of this Part to "For the period ended [insert the date of the end of the interim period]", do not include in the second table required under Item 8 of this Part the 4th column of the second table required under paragraph (c) of Item 8 of Part A,
(c) with respect to subsection (5) of the Instructions under that Item, replace the reference to "most recently completed financial year of the investment fund for which audited financial statements have been filed" in that subsection with a reference in subsection (5) of the Instructions under Item 8 of this Part to "most recently completed interim period of the investment fund",
(d) with respect to subsection (6) of the Instructions under that Item, replace the reference to "most recently completed financial year of the investment fund for which audited financial statements have been filed" in that subsection with a reference in subsection (6) of the Instructions under Item 8 of this Part to "most recently completed interim period of the investment fund",
(e) with respect to subsection (8) of the Instructions under that Item, replace the reference to "a financial year" in that subsection with a reference in subsection (8) of the Instructions under Item 8 of this Part to "an interim period",
(f) with respect to subsection (8) of the Instructions under that Item, replace a reference to "the financial year" in that subsection with a reference in subsection (8) of the Instructions under Item 8 of this Part to "the interim period",
(g) with respect to paragraph (a) of subsection (9) of the Instructions under that Item, replace the reference to "financial year" in that subsection with a reference in subsection (9) of the Instructions under Item 8 of this Part to "interim period",
(h) with respect to paragraph (b) of subsection (9) of the Instructions under that Item, replace the reference to "financial year" in that paragraph with a reference in subsection (9) of the Instructions under Item 8 of this Part to "interim period",
(i) with respect to paragraph (c) of subsection (9) of the Instructions under that Item, replace the reference to "first month of a financial year and as at the end of each of the next 11 months of the year and dividing the total of those values by 13" in that paragraph with a reference in paragraph (c) of subsection (9) of the Instructions under Item 8 of this Part to "first month of an interim period and as at the end of each of the remaining months of the interim period and dividing the total of those values by the number of months in the interim period plus one month", and
(j) with respect to subsection (10) of the Instructions under that Item, replace the reference to "financial year" in that subsection with a reference in subsection (10) of the Instructions under Item 8 of this Part to "interim period".
Item 9 -- Risk Profile
Include the disclosure required under Item 10 of Part A and
(a) replace the reference in paragraph (b) of that Item to "for the financial year" with a reference in paragraph (b) under Item 9 of this Part to "for the interim period", and
(b) replace the reference in subsection (1) of the Instructions under that Item to "for the financial year" with a reference in subsection (1) of the Instructions under Item 9 of this Part to "for the interim period".
Item 10 -- Liquidity Profile
Include the disclosure required under Item 11 of Part A and
(a) replace the references in subsection (1) of that Item to "[insert the date of the end of the financial year]" with a reference under Item 10 of this Part to "[insert the date of the end of the interim period]",
(b) replace the reference in paragraph (b) of that Item to "during the 12-month period covered by the annual report" with a reference in paragraph (b) of Item 10 of this Part to "during the 6-month period covered by the interim report",
(c) replace the reference in paragraph (e) of that Item to "[insert the date of the end of the financial year]" with a reference in paragraph (e) of Item 10 of this Part to "[insert the date of date of the end of the interim period]", and
(d) replace the reference in paragraph (a) of subsection (2) of the Instructions under that Item to "end of the financial year" with a reference in paragraph (a) of subsection (2) of the Instructions under Item 10 of this Part to "end of the interim period".
Item 11 -- Borrowing and Leverage
Include the disclosure required under Item 12 of Part A and
(a) replace the reference in clause (A) of subparagraph (i) of paragraph (b) of that Item to "financial year" with a reference in clause (A) of subparagraph (i) of paragraph (b) under Item to "interim period",
(b) replace the reference in clause (B) of subparagraph (i) of paragraph (b) of that Item to "financial year" with a reference in clause (B) of subparagraph (i) of paragraph (b) under Item 11 of this Part to "interim period",
(c) replace the reference in clause (A) of subparagraph (i) of paragraph (c) of that Item to "financial year" with a reference in clause (A) of subparagraph (i) of paragraph (c) under Item 11 of this Part to "interim period", and
(d) replace the reference in clause (B) of subparagraph (i) of paragraph (c) of that Item to "financial year" with a reference in clause (B) of subparagraph (i) of paragraph (c) under Item 11 of this Part to "interim period".
Item 12 -- Other Material Information
Include the disclosure required under Item 13 of Part A under Item 12 of this Part.
Item 13 -- Additional Resources
Include the disclosure required under Item 14 of Part A and replace the reference in paragraph (c) of that Item to "prepared for the interim period ended [insert the end date of the next interim period in bold text]" with a reference under Item 13 of this Part to "prepared for the financial year ended [insert the end date of the next financial year in bold text]"..
25. The following form is added after Form 81-106A Contents of Annual and Interim Fund Report:
FORM 81-106B
CONTENTS OF QUARTERLY PORTFOLIO DISCLOSURE
GENERAL INSTRUCTIONS
Form
(1) Quarterly portfolio disclosure must include the disclosure required under this Form. Instructions for providing this disclosure are in italic type.
(2) Terms used and not defined in this Form that are defined in National Instrument 81-101 Mutual Fund Prospectus Disclosure, National Instrument 81-102 Investment Funds, National Instrument 81-105 Mutual Fund Sales Practicesand National Instrument 81-106 Investment Fund Continuous Disclosure have the same meanings as in those Instruments.
Responses
(3) Quarterly portfolio disclosure must state the required information concisely and in plain language.
(4) Responses must be as simple and direct as is reasonably possible and include only as much information as is necessary for readers to understand the matters for which disclosure is being provided.
(5) Quarterly portfolio disclosure must contain only the information that is required or permitted under this Form.
(6) All applicable Items in this Form must be responded to.
(7) Omit from Items answers that are not applicable or respond to them with the words "not applicable", unless otherwise required under this Form.
Presentation
(8) Quarterly portfolio disclosure must be prepared in a font that is legible and on letter-size paper. If a prepared quarterly portfolio disclosure is made available online, the information in the report must be presented in a way that enables that information to be printed in a readable format.
(9) Each Item in quarterly portfolio disclosure must be presented in the order and under the heading or sub-heading stipulated in this Form.
(10) If quarterly portfolio disclosure contains design elements including, for greater certainty, graphics, photos or artwork, the elements must not detract from the information disclosed in the document.
Item 1 -- Fund Details
Include the heading "Quarterly Portfolio Disclosure" and under that heading, provide the following:
(1) the name of the investment fund to which the quarterly portfolio disclosure pertains;
(2) the name of the investment fund manager of the investment fund referred to in subsection (1).
Item 2 -- Report Date and Period Covered
(1) Provide the date on which the report was prepared.
(2) Identify the period to which the report pertains.
Item 3 -- Total Net Asset Value
Include the sub-heading "Total Net Asset Value" and under that sub-heading, provide the total net asset value of the investment fund as at the end of the period to which the quarterly portfolio disclosure pertains.
Item 4 -- Summary of Investment Portfolio
(1) Include the sub-heading "Summary of Investment Portfolio" and under that sub-heading, provide a summary of the investment fund's portfolio as at the end of the period to which the quarterly portfolio disclosure pertains.
(2) The summary of investment portfolio referred to in subsection (1) must include all of the following:
(a) in the form of a table or a pie chart, at least one breakdown of the portfolio of the investment fund into subgroups;
(b) in the form of a table or a pie chart, the percentage of the aggregate net asset value of the investment fund represented by each subgroup referred to in paragraph (a);
(c) the 25 largest positions, by asset size, in the portfolio of the investment fund, each expressed as a percentage of net asset value of the investment fund;
(d) the disclosure of long positions and short positions in the portfolio of the investment fund, and the disclosure of the long positions separately from the short positions;
(e) the disclosure of the total percentage of net asset value represented by the long positions and short positions referred to in paragraph (d);
(f) a statement that the summary of investment portfolio may change due to ongoing portfolio transactions of the investment fund and that quarterly updates are available.
INSTRUCTIONS:
(1) Ensure that the information in the summary of investment portfolio is presented in an accessible and understandable way.
(2) An investment fund must prepare a breakdown of its investment portfolio using subgroup category names that are relevant to the nature of the fund.
(3) An investment fund that owns more than one class or series of securities of the same issuer must aggregate the classes or series of securities for the purposes of the disclosure required under this Item.
(4) Despite subsection (3) of the Instructions, an investment fund must not aggregate debt and equity securities of the same issuer for the purposes of the disclosure required under this Item.
(5) Portfolio assets other than securities must be aggregated if they have substantially similar investment risks and profiles including, for greater certainty, gold certificates that have been issued by different financial institutions.
(6) Treat cash and cash equivalents as one category.
(7) In determining its positions for purposes of the disclosure required under this Item, an investment fund must, for each long position in a derivative that is held by the investment fund for purposes other than hedging, treat the derivative as the directly held underlying interest of that derivative and for each index participation unit held by the investment fund, treat the index participation unit as the investment fund's proportionate share of the securities held by the issuer of the unit.
(8) If an investment fund invests substantially all of its assets directly, or indirectly, in securities of one other investment fund, disclose the 25 largest positions, by asset size, held by the other investment fund, by percentage of net asset value of the other investment fund, as disclosed by the other investment fund as at the most recent quarter end.
(9) If an investment fund invests in other investment funds, include a statement that the prospectus and other information about the other funds are available on the investment fund's designated website and at www.sedarplus.com.
(10) A labour sponsored or venture capital fund must disclose the 25 largest positions, by asset size, held by the labour sponsored or venture capital fund.
(11) Despite paragraph (2)(c) of Item 4, a labour sponsored or venture capital fund that complies with section 8.2 of National Instrument 81-106 Investment Fund Continuous Disclosureis not required to disclose a venture investment as a percentage of the net asset value of the fund..
26. Before [•+6 months], if an investment fund is required to comply with sections 3.2 and 3.3 and subsection 3.6(1) of National Instrument 81-106Investment Fund Continuous Disclosure as they were in force on [•-1], an investment fund is not required to comply with those provisions of National Instrument 81-106Investment Fund Continuous Disclosure as amended by this Instrument.
27. Before [•+1 year], if an investment fund has not filed an annual fund report and an interim fund report, a reference to "fund report" in subsection 3.6(2) of National Instrument 81-106Investment Fund Continuous Disclosure must be read as a reference to "fund report or management report of fund performance, as applicable".
28. Before [•+9 months], if an investment fund is required to comply with Parts 4, 5, 6, and 7 of National Instrument 81-106Investment Fund Continuous Disclosure as they were in force on [•-1], the investment fund is not required to comply with those provisions of National Instrument 81-106Investment Fund Continuous Disclosure, as amended by this Instrument.
29. Before [•+1 year], if an investment fund has not filed a fund report, a reference to "fund reports" in paragraph 9.4(2.2)(f) of National Instrument 81-106Investment Fund Continuous Disclosure must be read as a reference to "management report of fund performance".
30. (1) This Instrument comes into force on [•].
(2) In Saskatchewan, despite subsection (1), if this Instrument is filed with the Registrar of Regulations after [•], this Instrument comes into force on the day on which it is filed with the Registrar of Regulations.
Annex B-13 -- Proposed Changes to Companion Policy 81-106 Investment Fund Continuous Disclosure
1. Companion Policy 81-106 Investment Fund Continuous Disclosure is changed by this Document.
2. Section 3.3 is changed by replacing
(a) "Management Reports of Fund Performance" in the section title with "Fund Reports";
(b) "management reports of fund performance" with "fund reports".
3. The title to Part 4 is changed by replacing "Management Reports of Fund Performance" with "Fund Reports".
4. Subsection 4.1(1) is changed by replacing "management reports of fund performance" with "fund reports".
5. Subsection 4.1(5) is changed by deleting the following sentence: "Investment funds are obligated to state on the first page of their management reports of fund performance that this disclosure is available.".
6. Section 4.3 is changed by replacing
(a) "management report of fund performance" wherever it occurs with "fund report", and
(b) "management reports" with "fund reports".
7. The following Part is added:
Part 4.1 Fund Report
Sample
4.1.1 A sample fund report is set out in Appendix C to this Policy. The sample is provided for illustrative purposes only.
8. Subsection 10.1(1) is changed by replacing "management report of fund performance" with "fund report".
9. Subsection 10.1(5) is repealed.
10. The following Appendix C is added after Companion Policy 81-106 Investment Fund Continuous Disclosure:
APPENDIX C
SAMPLE FUND REPORT
[Editor's note: Appendix C -- Sample Fund Report is reproduced on the following internally numbered pages. Bulletin pagination resumes at the end of the Report.]
APPENDIX C -- SAMPLE FUND REPORT
ANNUAL FUND REPORT (for the 12-month period ended March 31, 2022)
XYZ Mutual Funds | XYZ Canadian Equity Fund | www.xyzfunds.com | Preparation Date: June 28, 2022
Purpose and Content
This Annual Fund Report contains important information about your fund. Use this report and speak with your representative to assess whether your fund continues to be right for you. This document is intended for investors of all backgrounds and levels of investment experience. It includes the following information about your fund:
1. Investment Objectives and Strategies
6. Risk Profile
2. Portfolio Holdings
7. Liquidity Profile
3. Costs
8. Borrowing and Leverage
4. Performance
9. Other Material Information
5. Statistics
10. Additional Resources.
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Important: This Annual Fund Report may contain forward-looking statements that reflect current forecasts of future events. Due to many factors, such as general economic and political conditions in Canada and internationally, actual events may differ materially from those expressed in, or implied by, these forward-looking statements. Do not overly rely on forward-looking statements to make investment decisions.
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1. Investment Objectives and Investment Strategies
Summary of fund's investment objectives and investment strategies
Fund's satisfaction of its investment objectives and use of investment strategies during the last 12 months
Factors that may impact the fund's satisfaction of its investment objectives and use of investment strategies going forward
•
This fund aims to increase the value of your investment by investing in a broad range of equity securities of Canadian companies of any size and from any industry.
•
During the period, the net asset value of the fund increased from $1.05 billion to $1.2 billion due to positive performance, partially offset by net redemptions.
•
While long-term prospects for Canadian equities are positive, strong equity market performance in the period covered by this Fund Report, coupled with full valuation levels across most sectors, is likely to lead to more modest returns.
•
Equities are selected that trade below their intrinsic value, demonstrate superior earnings growth and positive price momentum.
•
Equity markets and the global economy may be challenged by high inflation levels, continued supply-chain issues, geopolitical uncertainty and rising interest rates.
•
Risk related to U.S. Federal Reserve policy could slow growth by raising interest rates too quickly or could fail to contain inflation by raising them too slowly, leading to larger rate increases.
2. Portfolio Holdings
Increased exposure
Decreased exposure
•
Energy industry
•
Materials sector
More Information:
• See the designated website for the fund's Quarterly Portfolio Disclosure.
• More detailed portfolio holdings information is available in the financial statements for the fund, in particular the Statement of Investment Portfolio.
3. Costs (information is provided as of March 31, 2022)
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Summary:
The fund expense ratio for Series A (the series with the highest fund expense ratio) was 2.57%. The fund expense ratio of Series A increased by 0.01% as compared to the year prior.
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Did you know...
A fund's management expense ratio ("MER") is the total of the fund's management fee (which includes the trailing commission) and operating expenses.
A fund's trading expense ratio ("TER") represents the fund's trading costs.
Fund expenses reduce the return on your investment.
Each investment fund can have different classes or series of securities and each class or series can have different costs and therefore different returns - make sure you know which class or series you hold.
A fund expense ratio ("FER") is the total of the fund's MER and TER.
For the year ended March 31, 2022
Management expense ratio (%){1}
Trading expense ratio (%)
Fund expense ratio (%) The fund expense ratio represents the total of all ongoing expenses set out in this table and does not represent a separate expense charged to the investment fund.
Fund expenses ($) per $1000 invested
Series A
2.50
0.07
2.57
26
Series B
2.40
0.07
2.47
25
Series T5
1.81
0.07
1.88
19
Series D
1.05
0.07
1.12
11
Series F
0.77
0.07
0.84
8
Series FT5
0.77
0.07
0.84
8
Series I
0.25
0.07
0.32
3
Series O
0.02
0.07
0.09
1
{1} See Other Material Information for MER without waivers or absorptions.
4. Performance
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Summary:
Performance of the Series A units (+26.2%) was lower than the fund's benchmark, the S&P/TSX Composite Total Return Index (+27.5%) over the period covered by the report.
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Did you know...
A benchmark is typically a market or sector index against which the performance of an investment fund can be measured. By comparing a fund to an appropriate benchmark, you can see how the investments held by the fund performed compared to the market or sector in general.
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Important:
• Performance of the series of securities that you hold may not be presented in this Fund Report. Information is only presented in respect of the series with the highest management fee (Series A).
• Returns provided are after expenses have been deducted. These expenses reduce the fund's returns and they negatively compound over time since the money used to pay expenses is not able to grow.
• Past performance of the fund does not necessarily indicate how the fund will perform in the future. For example, strong past performance may not be repeated.
• The benchmark of the fund is the S&P/TSX Composite Total Return Index. The S&P/TSX Composite Total Return Index is a market capitalization-weighted index of securities of the largest and most liquid companies on the Toronto Stock Exchange.
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Performance against benchmark
Contributors to performance
Detractors from performance
•
Last year performance of the benchmark was 1.3% higher than that of Series A of the fund.
•
Overweight allocation to the financials sector.
•
Investments in certain stocks in the materials sector.
•
Exposure to certain stocks in the information technology sector.
•
Underweight allocation to the communication services sector.
a) Year-by-Year Returns
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How to Read this Information:
The following bar chart shows the fund's annual performance for each of the financial years shown.
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Series A (%)
b) Annual Compound Returns
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How to Read this Information:
• This table shows the fund's annual compound total returns for the periods indicated, compared with its benchmark.
• All benchmark returns are calculated in Canadian dollars on a total return basis, meaning that all dividend payments, interest income accruals and interest payments are reinvested.
• Benchmarks are not investable, and benchmark returns do not reflect transaction costs associated with making actual investments.
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Percentage Return
1 Yr
3 Yr
5 Yr
10 Yr
Since Inception {1}
Series A
26.2
8.3
13.9
11.3
S&P/TSX Composite Total Return Index
27.5
9.4
15.9
13.3
{1} The return since inception for each series will differ when the inception date differs and is only provided when a series has been active for a period of less than 10 years.
More Information:
• If performance information for your series of securities is not included here, refer to the performance information in the Fund Facts for that series and on the designated website of the investment fund.
• Find more information about the expenses associated with your fund in its Fund Facts.
5. Statistics (information is provided as of March 31, 2022)
Did you know...
A fund's portfolio turnover rate represents how frequently the portfolio manager buys and sells securities.
A fund's distributions can consist of dividends, interest, capital gains, return of capital or other income the fund earns on its investments.
A fund's distribution rate represents its distributions as a percentage of its net asset value per unit.
Portfolio turnover rate (%) for the year ended March 31, 2022
39.97
For the year ended Mar. 31, 2022
Total distributions ($)
Portion of distributions that is return of capital ($)
Distribution rate (%)
Series A
0.88
0.00
6.50
Series B
0.88
0.00
6.50
Series T5
0.87
0.00
6.60
Series D
1.03
0.00
7.50
Series F
1.17
0.00
7.80
Series FT5
1.13
0.00
7.80
Series I
1.26
0.00
8.40
Series O
1.07
0.00
8.70
6. Risk Profile
• During the period covered, there were no changes to the fund that materially affected the overall risk level associated with an investment in the fund.
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Did you know...
A mutual fund's risk rating is based on how much the fund's returns have changed from year to year. If the fund's returns vary a lot, the fund may be considered higher risk because its performance can change quickly up or down. The rating can change over time. Monitoring the rating can help you make decisions about whether this fund continues to be appropriate for you.
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Risk rating change (since the last Fund Report dated September 30, 2021)
Added or removed risks (since the last Fund Report dated September 30, 2021)
•
No change
•
No new risks identified and no existing risks removed
More Information:
• Find your fund's current risk rating in its most recent Fund Facts document.
• Find a discussion of the risks applicable to your fund in the most recent simplified prospectus.
7. Liquidity Profile (information is provided as of March 31, 2022)
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Summary:
The fund could sell (for cash) 83.5% of its holdings within one day, and 99.1% within one week. The fund did not face any liquidity challenges during the reporting period.
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• There were no material liquidity issues during the reporting period.
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How to Read this Information:
• The following pie chart illustrates the number of days needed to convert the fund's portfolio holdings into cash under normal market conditions. The more of a fund's portfolio holdings that can be converted into cash within a short timeframe, the more liquid it is and the easier it will be to sell your holdings at a fair price. This can be particularly important during periods of greater than usual market volatility. Decide whether you are comfortable with the liquidity of your fund's portfolio holdings.
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Liquidity of the Investment Portfolio of Your Investment Fund as at March 31, 2022
8. Borrowing and Leverage
This fund does not engage in any borrowing or use leverage.
9. Other Material Information
The investment fund manager waived or absorbed some of the fund's expenses. Had the investment fund manager not done so, the MER would have been higher. MER without waivers or absorptions for Series D was 1.07% for the year ended March 31, 2022.
10. Additional Resources
Contact XYZ Mutual Funds for a copy of this Fund Report, questions about this Fund Report, or a copy of the financial statements for this fund:
XYZ Mutual Funds
Phone: (416) 555-5555
Designated Website:
123 Asset Allocation St.
Toll-free: 1-800-555-5556
Toronto, ON M1A 2B3
E-mail: investing@xyzfunds.com
www.xyzfunds.com
To learn more about investing in mutual funds, see the brochure "Understanding mutual funds", which is available on the website of the Canadian Securities Administrators at https://www.securities-administrators.ca/.
CSA Website:
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Your next Fund Report will be prepared for the interim period ended September 30, 2022. Like this Fund Report, it will assist you in making decisions about your investment in this fund.
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.
11. These changes become effective on [•].
Annex B-14 -- Proposed Amendments to National Instrument 81-107 Independent Review Committee for Investment Funds
1. National Instrument 81-107 Independent Review Committee for Investment Funds is amended by this Instrument.
2. The Instrument is amended by adding the following section:
Manager to prepare report on related party transactions
2.5 (1) The manager must prepare, for each financial year of the investment fund and no later than the date the investment fund files its annual financial statements, a report that includes, under the heading "Manager's Report on Related Party Transactions", all of the following:
(a) a list containing the following information regarding any report filed by the investment fund with the securities regulatory authority or regulator in the most recent financial year that pertains to any transaction involving an entity related to the manager or any other related party to the investment fund:
(i) the title of the report;
(ii) a brief description of the types of transactions to which the report pertains;
(iii) the date of the report;
(b) a statement that any report referred to in paragraph (a) is available at www.sedarplus.com;
(c) for any transaction entered into by the investment fund with an entity related to the manager or any other related party of the investment fund that is not identified in any report referred to in paragraph (a), the following information:
(i) a brief description of the type of transaction;
(ii) for each transaction identified in subparagraph (i), a brief description of any provision in securities legislation or any order made under securities legislation that imposes a requirement to do any of the following:
(A) provide disclosure about the transaction;
(B) keep a record in respect of the transaction.
(2) For the purposes of preparing a report under subsection (1), a related party to the investment fund includes, for greater certainty, all of the following:
(a) the manager;
(b) an affiliate of the manager;
(c) the portfolio adviser;
(d) an affiliate of the portfolio adviser;
(e) a dealer that is related to the investment fund;
(f) a dealer that is related to the manager;
(g) a dealer that is related to the portfolio adviser;
(h) another investment fund that is managed by the manager or an affiliate of that manager..
3. Except in British Columbia, subsection 4.4(1) is amended by
(a) deleting "and" in subparagraph (h)(iii),
(b) replacing "." after paragraph (i) with "; and", and
(c) adding the following paragraph:
(j) in an appendix, the report prepared by the manager under subsection 2.5(1).
4. In British Columbia, subsection 4.4 (1) is amended
(a) in subparagraph (h)(ii) by adding "and" after "not meeting the condition;",
(b) in subparagraph (h)(iii) by replacing "with the matter; and" with "with the matter;",
(c) by
(i) renumbering subparagraph (h)(iv) as paragraph (i),
(ii) replacing "." at the end of paragraph (i) with ";"
(d) by adding the following paragraph:
(j) in an appendix, the report prepared by the manager under subsection 2.5(1)..
5. Section 6.2 is amended
(a) in subsection (2) by adding "in a report prepared in accordance with Form 81-107A Conflict Reporting Form for Related Issuer Purchases" after "securities regulatory authority or regulator", and
(b) by adding the following subsections:
(5) The investment fund conflict of interest reporting requirements do not apply to an investment fund that files a report under subsection (2).
(6) For the purpose of subsection (5), "investment fund conflict of interest reporting requirements" has the meaning ascribed to that term in National Instrument 81-102 Investment Funds..
6. Subsection 6.3(3) is amended by adding "in a report prepared in accordance with Form 81-107A Conflict Reporting Form for Related Issuer Purchases" after "securities regulatory authority or regulator".
7. Section 6.3 is amended by adding the following subsections:
(6) The investment fund conflict of interest reporting requirements do not apply to an investment fund that prepares and files the report referred to in subsection (3).
(7) For the purpose of subsection (6), "investment fund conflict of interest reporting requirements" has the meaning ascribed to that term in National Instrument 81-102 Investment Funds..
8. Section 6.4 is amended
(a) in subsection (2) by adding "in a report prepared in accordance with Form 81-107A Conflict Reporting Form for Related Issuer Purchases" after "securities regulatory authority or regulator", and
(b) by adding the following subsections:
(5) The investment fund conflict of interest reporting requirements do not apply to an investment fund that prepares and files the report referred to in subsection (2).
(6) For the purpose of subsection (5), "investment fund conflict of interest reporting requirements" has the meaning ascribed to that term in National Instrument 81-102 Investment Funds..
9. The following form is added after Appendix B:
FORM 81-107A
CONFLICT REPORTING FORM FOR RELATED ISSUER PURCHASES
GENERAL INSTRUCTIONS
Form
(1) A report prepared in accordance with this Form must include the disclosure required in this Form. Instructions for providing this disclosure are in italic type.
(2) Terms used and not defined in this Form that are defined or interpreted in National Instrument 81-101 Mutual Fund Prospectus Disclosure, National Instrument 81-102 Investment Funds, National Instrument 81-105 Mutual Fund Sales Practices, National Instrument 81-106 Investment Fund Continuous Disclosure, and this Instrument have the same meanings as in those national instruments.
Responses
(3) A report prepared in accordance with this Form must state the required information concisely and in plain language.
(4) Responses must be as simple and direct as is reasonably possible and include only as much information as is necessary for readers to understand the matters for which disclosure is being provided.
(5) A report prepared in accordance with this Form must contain only the information that is required or permitted under this Form.
(6) All applicable items in this Form must be responded to.
(7) Omit from items answers that are not applicable or respond to them with the words "not applicable", unless otherwise required under this Form.
(8) Prepare a report prepared in accordance with this Form in respect of one or more investment funds. If the report combines information in respect of more than one investment fund, the information under Item 4 must be presented in the form of a single table, ordered alphabetically by name of each applicable investment fund and, for each applicable investment fund, ordered chronologically by the date of purchase by the investment fund.
Presentation
(9) A report prepared in accordance with this Form must be prepared in a font that is legible and on letter-size paper. If a report is made available online, the information in the report must be presented in a way that enables that information to be printed in a readable format.
(10) Each Item in a report prepared in accordance with this Form must be presented in the order and under the heading or sub-heading stipulated in this Form.
(11) If a report prepared in accordance with this Form contains design elements including, for greater certainty, graphics, photos or artwork, the elements must not detract from the information disclosed in the document.
Item 1 -- Fund Details
(1) Provide the name of each investment fund to which this report pertains.
(2) Provide the name of the investment fund manager for each investment fund identified in subsection (1).
Item 2 -- Securities Legislation and Exemptive Relief
Identify the provisions of securities legislation under which this report is being prepared.
Item 3 -- Report Date and Period Covered
(1) Provide the date on which this report was prepared.
(2) Identify the period to which this report pertains.
Item 4 -- Related Issuer Investments
In the form of a table, provide the following information, as applicable, for each type of investment referred to in sections 6.2, 6.3 and 6.4 of this Instrument during the period covered by this report:
(a) the name of the investment fund to which this report relates;
(b) the date of the investment;
(c) the name of the issuer of the security in which the investment was made;
(d) the class or series of the security in which the investment was made;
(e) the coupon rate and maturity date of the security in which the investment was made;
(f) the number of securities purchased in the investment;
(g) the price per security purchased in the investment;
(h) in the case of an investment in a debt security, each source of any independent quote or independent pricing used to determine the price per security in which the investment was made;
(i) the settlement amount of the investment;
(j) the name of any related person or company that has received, or will receive, a fee in respect of the investment made;
(k) the name of any dealer used to execute the investment;
(l) whether the investment was made in the primary market or the secondary market..
10. Before [•+9 months], if an investment fund complies with Parts 4, 5, 6 and 7 of National Instrument 81-106 Investment Fund Continuous Disclosure as they were in force on [•-1] and Parts 2 and 4 of National Instrument 81-107 Independent Review Committee for Investment Funds as they were in force on [•-1], Parts 2 and 4 of National Instrument 81-107 Independent Review Committee for Investment Funds as amended by this Instrument do not apply to the investment fund.
11. Before [• +9 months], if an investment fund complies with Part 6 of National Instrument 81-107 Independent Review Committee for Investment Funds as it was in force on [•-1], the investment fund is not required to comply with Part 6 of National Instrument 81-107 Independent Review Committee for Investment Funds as amended by this Instrument.
12. (1) This Instrument comes into force on [•].
(2) In Saskatchewan, despite subsection (1), if this Instrument is filed with the Registrar of Regulations after [•], this Instrument comes into force on the day on which it is filed with the Registrar of Regulations.
Annex B-15 -- Proposed Change to Commentary in National Instrument 81-107 Independent Review Committee for Investment Funds
1. The Commentary to National Instrument 81-107 Independent Review Committee for Investment Funds is changed by this Document.
2. The following is added after section 2.5:
Commentary
1. Paragraph (1)(a) requires the manager to provide summary information regarding related party transaction reports required by securities legislation to be prepared by the fund manager. Paragraph (1)(b) also requires stating that the reports are available at www.sedarplus.com.
2. Paragraph (1)(b) recognizes that securities legislation mandates the filing of the particulars of only certain types of related party transactions, e.g. those carried out pursuant to subsections 6.2(2), 6.3(3), and 6.4(2) of NI 81-107, and paragraph 4.1(4)(c) of NI 81-102. Other types of related party transactions (e.g. inter-fund trades, principal trades in debt securities, fund-on-related fund investments) may be subject to recordkeeping or disclosure requirements that are contained in securities legislation or that are made in orders made under securities legislation. Subparagraph (1)(c)(i) requires the manager to provide a brief, general summary of these transactions, while subparagraph (1)(c)(ii) requires the manager to identify the recordkeeping and disclosure requirements applicable to the transactions..
3. This change becomes effective on [•].
Annex C-1 -- Blackline Illustrating Proposed Amendments to National Instrument 41-101 General Prospectus Requirements
Contents
Part 1 Definitions and Interpretations
Definitions
Interpretation of "prospectus", "preliminary prospectus", "final prospectus", "long form prospectus", and "short form prospectus"
Interpretation of "business"
Interpretation of "affiliate"
Interpretation of "payments to be made"
Part 2 Requirements for All Prospectus Distributions
Application of the Instrument
Language
General requirements
Special warrants
Part 3 Form of Prospectus
Form of prospectus
Part 3A Scholarship Plan Prospectus Requirements
Plain language and presentation
Combinations of documents
Order of contents of bound documents
Plan summary
Documents to be delivered or sent upon request
Part 3B ETF Facts Document Requirements
Application
Plain language and presentation
Preparation in the required form
Websites
Part 3C Delivery of ETF Facts Documents for Investment Funds
Application
Obligation to deliver ETF facts documents
Delivery of ETF facts documents for no-trailing-commission ETF switches
Delivery of ETF facts documents for subsequent purchases under a pre-authorized purchase plan or a portfolio rebalancing plan
Delivery of ETF facts documents for managed accounts and permitted clients
Delivery of ETF facts documents for automatic switch programs
Combinations of ETF facts documents for delivery purposes
Combinations of ETF facts documents for filing purposes
Time of receipt
Dealer as agent
Purchaser's right of action for failure to deliver or send
Part 4 Financial Statements and Related Documents in a Long Form Prospectus
Application
Review of unaudited financial statements
Approval of financial statements and related documents
Part 5 Certificates
Interpretation
Date of certificates
Certificate of issuer
Corporate issuer
Trust issuer
Limited partnership issuer
Other issuer
Reverse takeovers
Certificate of underwriter
Certificate of investment fund manager
Certificate of principal distributor
Certificate of promoter
Certificate of credit supporter
Certificate of selling securityholders
Certificate of operating entity
Certificate of other persons
Part 6 Amendments
Form of amendment
Required documents for filing an amendment
Required documents for filing an amendment to an ETF facts document
Auditor's comfort letter
Delivery of amendments
Amendment to a preliminary prospectus
Amendment to a final prospectus
Part 7 Non-fixed Price Offerings and Reduction of Offering Price under a Final Prospectus Application
Non-fixed price offerings and reduction of offering price
Part 8 Best Efforts Distributions
Application
Distribution period
Minimum amount of funds
Part 8A Rights Offerings
Application and definitions
Filing of prospectus for a rights offering
Additional subscription privilege
Stand-by commitments
Appointment of depository
Amendment
Part 9 Requirements for Filing a Long Form Prospectus
Required documents for filing a preliminary or pro forma long form prospectus
Required documents for filing a final long form prospectus
Material contracts
Part 10 Consents and Licences, Registrations and Approvals
Consents of experts
Licences, registrations and approvals
Part 11 Over-Allocation and Underwriters
Over-allocation
Distribution of securities under a prospectus to an underwriter
Take-up by underwriter
Part 12 Restricted Securities
Application
Use of restricted security term
Prospectus filing eligibility
Part 13 Advertising and Marketing in Connection with Prospectus Offerings of Issuers other than Investment Funds
Legend for communications during the waiting period
Legend for communications following receipt for the final prospectus
Testing of the waters exemption -- IPO issuers
Standard term sheets during the waiting period
Standard term sheets after a receipt for a final prospectus
Marketing materials during the waiting period
Marketing materials after a receipt for a final prospectus
Road shows during the waiting period
Road shows after a receipt for a final prospectus
Exception from procedures for road shows for certain U.S. cross-border initial public offerings
Exception from filing and incorporation requirements for road shows for certain U.S. cross-border offerings
PART 13A Advertising and Marketing in Connection with Prospectus Offerings of Investment Funds
Application
Legend for communications during the waiting period
Legend for communications following receipt for the final prospectus
Advertising during the waiting period
Part 14 Custodianship of Portfolio Assets of an Investment Fund
General
Who may act as custodian or sub-custodian
Standard of care
Appointment of sub-custodian
Content of agreements
Review and compliance reports
Holding of portfolio assets and payment of fees
Custodial provisions relating to derivatives and securities lending, repurchases and reverse repurchase agreements
Custodial provisions relating to short sales
Separate account for paying expenses
Part 15 Documents Incorporated by Reference by Investment Funds
Application
Incorporation by reference
Documents to be delivered or sent upon request
Part 16 Distribution of Preliminary Prospectus and Distribution List
Distribution of preliminary prospectus and distribution list
Part 17 Lapse Date
Pro forma prospectus
Refiling of prospectus
Part 18 Statement of Rights
Statement of rights
Part 19 Exemption
Exemption
Application for exemption
Evidence of exemption
Part 20 Transition, Effective Date, and Repeal
Transition
Effective Date
Repeal
Appendix A
Schedule 1 Part A
Schedule 1 Part B
Schedule 2 Personal Information Collection Policy
Schedule 3 Regulators and Securities Regulatory Authorities
Appendix B Issuer Form of Submission to Jurisdiction and Appointment of Agent for Service of Process
Appendix C Non-Issuer Form of Submission to Jurisdiction and Appointment of Agent for Service of Process
Appendix D To National Instrument 41-101 General Prospectus Requirements
Appendix E To National Instrument 41-101 General Prospectus Requirements
Appendix F ETF Facts Automatic Switch Program Information for Section 3C.2.4
1.1 In this Instrument:
"accredited investor" has the same meaning as in section 1.1 of NI 45-106;
"acquisition" has the same meaning as in Part 8 of NI 51-102;
"acquisition date" has the same meaning as in section 1.1 of NI 51-102;
"acquisition of related businesses" has the same meaning as in Part 8 of NI 51-102;
"Aequitas personal information form" means a personal information form for an individual prepared pursuant to Aequitas NEO Exchange Inc. Form 3, as amended from time to time;
"alternative credit support" has the same meaning as in section 13.4 of NI 51-102;
"alternative mutual fund" has the same meaning as in section 1.1 of NI 81-102;
"asset-backed security" has the same meaning as in section 1.1 of NI 51-102;
"base offering" means the number or principal amount of the securities distributed under a prospectus by an issuer or selling securityholder, excluding
(a) any over-allotment option granted in connection with the distribution, or the securities issuable on the exercise of any such over-allotment option, and
(b) securities issued or paid as compensation to a person or company for acting as an underwriter in respect of securities that are distributed under the prospectus, on an "as-if-converted" basis if these securities include securities that are convertible or exchangeable securities;
"board of directors" has the same meaning as in section 1.1 of NI 51-102;
"business acquisition report" has the same meaning as in section 1.1 of NI 51-102;
"business day" means any day other than a Saturday, a Sunday or a statutory holiday;
"class" has the same meaning as in section 1.1 of NI 51-102;
"credit supporter" has the same meaning as in section 13.4 of NI 51-102;
"custodian" means the institution appointed by an investment fund to act as custodian of the portfolio assets of the investment fund;
"date of transition to IFRS" has the same meaning as in section 1.1 of NI 51-102;
"derivative" means an instrument, agreement or security, the market price, value or payment obligation of which is derived from, referenced to, or based on an underlying interest;
"designated foreign jurisdiction" has the same meaning as in section 1.1 of NI 52-107;
"equity investee" has the same meaning as in section 1.1 of NI 51-102;
"designated rating organization" has the same meaning as in National Instrument 44-101 Short Form Prospectus Distributions;
"designated website" has the same meaning as in National Instrument 81-106 Investment Fund Continuous Disclosure;
"DRO affiliate" has the same meaning as in section 1 of NI 25-101;
"equity security" means a security of an issuer that carries a residual right to participate in the earnings of the issuer and, on the liquidation or winding up of the issuer, in its assets;
"ETF" or "exchange-traded mutual fund" means a mutual fund in continuous distribution, the securities of which are
(a) listed on an exchange, and
(b) trading on an exchange or an alternative trading system;
"ETF facts document" means a completed Form 41-101F4;
"executive officer" means, for an issuer or an investment fund manager, an individual who is
(a) a chair, vice-chair or president,
(a.1) a chief executive officer or chief financial officer,
(b) a vice-president in charge of a principal business unit, division or function including sales, finance or production, or
(c) performing a policy-making function in respect of the issuer or investment fund manager;
"final prospectus notice" means,
(a) in British Columbia, New Brunswick, Newfoundland and Labrador, Nova Scotia, Ontario and Saskatchewan, a written communication relating to a final prospectus if that communication is permitted by a provision in securities legislation listed opposite the jurisdiction in Appendix E, or
(b) in every other jurisdiction of Canada, a written communication relating to a final prospectus that only
(i) identifies the security proposed to be issued,
(ii) states the price of the security, and
(iii) states the name and address of a person or company from whom purchases of the security may be made and from whom a final prospectus may be obtained;
"financial statements" includes interim financial reports;
"first IFRS financial statements" has the same meaning as in section 1.1 of NI 51-102;
"foreign disclosure requirements" has the same meaning as in section 1.1 of NI 52-107;
"Form 41-101F1" means Form 41-101F1 Information Required in a Prospectus of this Instrument;
"Form 41-101F2" means Form 41-101F2 Information Required in an Investment Fund Prospectus of this Instrument;
"Form 41-101F3" means Form 41-101F3 Information Required in a Scholarship Plan Prospectus of this Instrument;
"Form 41-101F4" means Form 41-101F4 Information Required in an ETF Facts Document of this Instrument;
"Form 44-101F1" means Form 44-101F1 Short Form Prospectus of NI 44-101;
"Form 51-101F1" means Form 51-101F1 Statement of Reserves Data and Other Oil and Gas Information of NI 51-101;
"Form 51-101F2" means Form 51-101F2 Report on Reserves Data by Independent Qualified Reserves Evaluator or Auditor of NI 51-101;
"Form 51-101F3" means Form 51-101F3 Report of Management and Directors on Oil and Gas Disclosure of NI 51-101;
"Form 51-102F1" means Form 51-102F1 Management's Discussion & Analysis of NI 51-102;
"Form 51-102F2" means Form 51-102F2 Annual Information Form of NI 51-102;
"Form 51-102F4" means Form 51-102F4 Business Acquisition Report of NI 51-102;
"Form 51-102F5" means Form 51-102F5 Information Circular of NI 51-102;
"Form 51-102F6" means Form 51-102F6 Statement of Executive Compensation of NI 51-102;
"Form 51-102F6V" means Form 51-102F6V Statement of Executive Compensation -- Venture Issuers of NI 51-102;
"Form 52-110F1" means Form 52-110F1 Audit Committee Information Required in an AIF of NI 52-110;
"Form 52-110F2" means Form 52-110F2 Disclosure by Venture Issuers of NI 52-110;
"Form 58-101F1" means Form 58-101F1 Corporate Governance Disclosure of NI 58-101;
"Form 58-101F2" means Form 58-101F2 Corporate Governance Disclosure (Venture Issuers) of NI 58-101;
"full and unconditional credit support" means
(a) alternative credit support that
(i) entitles the holder of the securities to receive payment from the credit supporter, or enables the holder to receive payment from the issuer, within 15 days of any failure by the issuer to make a payment, and
(ii) results in the securities receiving the same credit rating as, or a higher credit rating than, the credit rating they would have received if payment had been fully and unconditionally guaranteed by the credit supporter, or would result in the securities receiving such a rating if they were rated, or
(b) a full and unconditional guarantee of the payments to be made, as interpreted in section 1.5, by the issuer of securities, as stipulated in the terms of the securities or in an agreement governing rights of holders of the securities, that results in the holder of such securities being entitled to receive payment from the credit supporter within 15 days of any failure by the issuer to make a payment;
"independent review committee" means an independent review committee under NI 81-107;
"information circular" has the same meaning as in section 1.1 of NI 51-102;
"interim period" has the same meaning as in
(a) section 1.1 of NI 51-102 for an issuer other than an investment fund, or
(b) section 1.1 of NI 81-106 for an investment fund;
"investment dealer" has the same meaning as in section 1.1 of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations;
"IPO venture issuer" means an issuer that
(a) files a long form prospectus,
(b) is not a reporting issuer in any jurisdiction immediately before the date of the final long form prospectus, and
(c) at the date of the long form prospectus, does not have any of its securities listed or quoted, has not applied to list or quote any of its securities, and does not intend to apply to list or quote any of its securities, on
(i) the Toronto Stock Exchange,
(i.1) Aequitas NEO Exchange Inc.,
(ii) a U.S. marketplace, or
(iii) a marketplace outside of Canada and the United States of America, other than the Alternative Investment Market of the London Stock Exchange or the PLUS markets operated by PLUS Markets Group plc;
"issuer's GAAP" has the same meaning as in section 1.1 of NI 52-107; "junior issuer" means an issuer
(a) that files a preliminary prospectus,
(b) that is not a reporting issuer in any jurisdiction,
(c) whose total consolidated assets as at the date of the most recent statement of financial position of the issuer included in the preliminary prospectus are less than $10,000,000,
(d) whose consolidated revenue as shown in the most recent annual statement of comprehensive income of the issuer included in the preliminary prospectus is less than $10,000,000, and
(e) whose equity as at the date of the most recent statement of financial position of the issuer included in the preliminary prospectus is less than $10,000,000,
taking into account all adjustments to asset, revenue and equity calculations necessary to reflect each significant proposed acquisition of a business or related business by an issuer that has progressed to a state where a reasonable person would believe that the likelihood of the issuer completing the acquisition is high, and each completed significant acquisition of a business or related business that was completed,
(f) for paragraphs (c) and (e), before the date of the preliminary prospectus and after the date of the issuer's most recent statement of financial position included in the preliminary prospectus as if each acquisition had taken place as at the date of the issuer's most recent statement of financial position included in the preliminary prospectus, and
(g) for paragraph (d), after the last day of the most recent annual statement of comprehensive income of the issuer included in the preliminary prospectus as if each acquisition had taken place at the beginning of the issuer's most recently completed financial year for which a statement of comprehensive income is included in the preliminary prospectus;
"labour sponsored or venture capital fund" has the same meaning as in section 1.1 of NI 81-106;
"lead underwriter" means, in respect of a syndicate of underwriters,
(a) the underwriter designated under the underwriting agreement to act as the manager of the syndicate, or
(b) if more than one underwriter is designated under the underwriting agreement to act as a manager of the syndicate, the underwriter designated under the agreement to have primary decision-making authority;
"limited-use version" means a template version in which the spaces for information have been completed in accordance with any of the following:
(a) subsection 13.7(2) or 13.8(2);
(b) subsection 7.6(2) of NI 44-101;
(c) subsection 9A.3(2) of NI 44-102;
(d) subsection 4A.3(3) of NI 44-103;
"long form prospectus" means a prospectus filed in the form of Form 41-101F1, Form 41-101F2 or Form 41-101F3;
"marketing materials" means a written communication intended for potential investors regarding a distribution of securities under a prospectus that contains material facts relating to an issuer, securities or an offering but does not include the following:
(a) a prospectus or any amendment;
(b) a standard term sheet;
(c) a preliminary prospectus notice;
(d) a final prospectus notice;
"material contract" means any contract that an issuer or any of its subsidiaries is a party to, that is material to the issuer;
"mineral project" has the same meaning as in section 1.1 of NI 43-101;
"NI 14-101" means National Instrument 14-101 Definitions;
"NI 25-101" means National Instrument 25-101 Designated Rating Organizations;
"NI 33-105" means National Instrument 33-105 Underwriting Conflicts;
"NI 43-101" means National Instrument 43-101 Standards of Disclosure for Mineral Projects;
"NI 44-101" means National Instrument 44-101 Short Form Prospectus Distributions;
"NI 44-102" means National Instrument 44-102 Shelf Distributions;
"NI 44-103" means National Instrument 44-103 Post-Receipt Pricing;
"NI 45-106" means National Instrument 45-106 Prospectus and Registration Exemptions;
"NI 51-101" means National Instrument 51-101 Standards of Disclosure for Oil and Gas Activities;
"NI 51-102" means National Instrument 51-102 Continuous Disclosure Obligations;
"NI 52-107" means National Instrument 52-107 Acceptable Accounting Principles and Auditing Standards;
"NI 52-110" means National Instrument 52-110 Audit Committees;
"NI 58-101" means National Instrument 58-101 Disclosure of Corporate Governance Practices;
"NI 81-101" means National Instrument 81-101 Mutual Fund Prospectus Disclosure;
"NI 81-102" means National Instrument 81-102 Investment Funds;
"NI 81-106" means National Instrument 81-106 Investment Fund Continuous Disclosure;
"NI 81-107" means National Instrument 81-107 Independent Review Committee for Investment Funds;
"non-voting security" means a restricted security that does not carry the right to vote generally, except for a right to vote that is mandated, in special circumstances, by law;
"old financial year" means the financial year of an issuer that immediately precedes a transition year;
"over-allocation position" means the amount, determined as at the closing of a distribution, by which the aggregate number or principal amount of securities that are sold by one or more underwriters of the distribution exceeds the base offering;
"over-allotment option" means a right granted to one or more underwriters by an issuer or a selling securityholder of the issuer in connection with the distribution of securities under a prospectus to acquire, for the purposes of covering the underwriter's over-allocation position, a security of an issuer that has the same designation and attributes as a security that is distributed under such prospectus, and which
(a) expires not later than the 60th day after the date of the closing of the distribution, and
(b) is exercisable for a number or principal amount of securities that is limited to the lesser of
(i) the over-allocation position, and
(ii) 15% of the base offering;
"personal information form" means,
(a) a completed Schedule 1 of Appendix A,
(b) a completed TSX/TSXV personal information form submitted by an individual to the Toronto Stock Exchange or to the TSX Venture Exchange to which is attached a completed certificate and consent in the form set out in Schedule 1 -- Part B of Appendix A, or
(c) a completed Aequitas personal information form submitted by an individual to Aequitas NEO Exchange Inc., to which is attached a completed certificate and consent in the form set out in Schedule 1 -- Part B of Appendix A;
"plan summary" means a document prepared in accordance with the requirements of Part A of Form 41-101F3;
"predecessor personal information form" means,
(a) a completed Schedule 1 of Appendix A in the form that was in effect from March 17, 2008 until May 14, 2013, or
(b) a completed TSX/TSXV personal information form to which is attached a completed certificate and consent in the form that was in effect from March 17, 2008 until May 14, 2013;
"preliminary prospectus notice" means,
(a) in a jurisdiction other than Québec, a communication relating to a preliminary prospectus if that communication is permitted by a provision in securities legislation listed opposite the jurisdiction in Appendix D, or
(b) in Québec, a written communication relating to a preliminary prospectus that only
(i) identifies the security proposed to be issued,
(ii) states the price of the security, if determined, and
(iii) states the name and address of a person or company from whom purchases of the security may be made and from whom a preliminary prospectus may be obtained;
"principal securityholder" means a person or company who beneficially owns, or controls or directs, directly or indirectly, voting securities carrying 10% or more of the voting rights attached to any class of voting securities of the issuer;
"private issuer" has the same meaning as in section 2.4 of NI 45-106;
"profit or loss attributable to owners of the parent" has the same meaning as in Canadian GAAP applicable to publicly accountable enterprises;
"profit or loss from continuing operations attributable to owners of the parent" has the same meaning as in Canadian GAAP applicable to publicly accountable enterprises;
"publicly accountable enterprise" has the same meaning as in Part 3 of NI 52-107;
"related credit supporter" of an issuer means a credit supporter of the issuer that is an affiliate of the issuer;
"restricted security" means an equity security that is not a preferred security of an issuer if any of the following apply:
(a) there is another class of securities of the issuer that carries a greater number of votes per security relative to the equity security,
(b) the conditions attached to the class of equity securities, the conditions attached to another class of securities of the issuer, or the issuer's constating documents have provisions that nullify or significantly restrict the voting rights of the equity securities,
(c) the issuer has issued another class of equity securities that entitle the owners of securities of that other class to participate in the earnings or assets of the issuer to a greater extent, on a per security basis, than the owners of the first class of equity securities, or
(d) except in Ontario and British Columbia, the regulator determines that the equity security is a restricted security;
"restricted security reorganization" means any event resulting in the creation of restricted securities, directly or through the creation of subject securities or securities that are, directly or indirectly, convertible, or exercisable or exchangeable for, restricted securities or subject securities or any change in the rights attaching to restricted securities, subject securities or securities that are, directly or indirectly, convertible into, or exercisable or exchangeable for, restricted securities or subject securities, including
(a) any
(i) amendment to an issuer's constating documents,
(ii) resolution of the board of directors of an issuer setting the terms of a series of securities of the issuer, or
(iii) restructuring, recapitalization, reclassification, arrangement, amalgamation or merger, or
(b) if the issuer has one or more classes of restricted securities outstanding, an amendment to an issuer's constating documents to increase
(i) the per security voting rights attached to any class of securities without at the same time making a proportionate increase in the per security voting rights attached to any other securities of the issuer, or
(ii) the number of a class of securities authorized, other than a restricted security;
"restricted security term" means each of the terms "non-voting security", "subordinate voting security", and "restricted voting security";
"restricted voting security" means a restricted security that carries a right to vote subject to a restriction on the number or percentage of securities that may be voted or owned by one or more persons or companies, unless the restriction is
(a) permitted or prescribed by statute or regulation, and
(b) is applicable only to persons or companies that are not citizens or residents of Canada or that are otherwise considered as a result of any law applicable to the issuer to be non-Canadians;
"restructuring transaction" has the same meaning as in section 1.1 of NI 51-102;
"retrospective" has the same meaning as in section 1.1 of NI 51-102;
"retrospectively" has the same meaning as in section 1.1 of NI 51-102;
"reverse takeover" has the same meaning as in section 1.1 of NI 51-102;
"reverse takeover acquirer" has the same meaning as in section 1.1 of NI 51-102;
"road show" means a presentation to potential investors, regarding a distribution of securities under a prospectus, conducted by one or more investment dealers on behalf of an issuer in which one or more executive officers, or other representatives, of the issuer participate;
"SEC issuer" has the same meaning as in section 1.1 of NI 52-107;
"short form prospectus" means a prospectus filed in the form of Form 44-101F1;
"special warrant" means a security that, by its terms or the terms of an accompanying contractual obligation,
(a) entitles or requires the holder to acquire another security without payment of material additional consideration and obliges the issuer of either security to undertake efforts to file a prospectus to qualify the distribution of the other security, or
(b) entitles or requires the holder to acquire another security without payment of material additional consideration and the issuer files a prospectus to qualify the distribution of the other security;
"standard term sheet" means a written communication intended for potential investors regarding a distribution of securities under a prospectus that contains no information other than that referred to in subsections 13.5(2) and (3), subsections 13.6(2) and (3), subsections 7.5(2) and (3) of NI 44-101, subsections 9A.2(2) and (3) of NI 44-102 or subsections 4A.2(2) and (3) of NI 44-103, relating to an issuer, securities or an offering, but does not include the following:
(a) a preliminary prospectus notice;
(b) a final prospectus notice;
"subject security" means a security that results, or would result if and when issued, in an existing class of securities being considered restricted securities;
"subordinate voting security" means a restricted security that carries a right to vote, if there are securities of another class outstanding that carry a greater right to vote on a per security basis;
"successor credit rating organization" has the same meaning as in National Instrument 44-101 Short Form Prospectus Distributions;
"template version" means a version of a document with spaces for information to be added in accordance with any of the following:
(a) subsection 13.7(2) or 13.8(2);
(b) subsection 7.6(2) of NI 44-101;
(c) subsection 9A.3(2) of NI 44-102;
(d) subsection 4A.3(3) of NI 44-103;
"transition year" means the financial year of an issuer or business in which the issuer or business changes its financial year-end;
"TSX/TSXV personal information form" means a personal information form for an individual pursuant to Toronto Stock Exchange Form 4 or TSX Venture Exchange Form 2A, each as amended from time to time;
"U.S. AICPA GAAS" has the same meaning as in section 1.1 of NI 52-107;
"U.S. GAAP" has the same meaning as in section 1.1 of NI 52-107;
"U.S. marketplace" has the same meaning as in section 1.1 of NI 51-102;
"U.S. PCAOB GAAS" has the same meaning as in section 1.1 of NI 52-107;
"venture issuer" has the same meaning as in section 1.1 of NI 51-102 except the "applicable time" is the date the prospectus is filed;
"waiting period" means the period of time between the issuance of a receipt by the regulator for a preliminary prospectus and the issuance of a receipt by the regulator for a final prospectus.
1.2 (1) In this Instrument, a reference to a "prospectus" includes a preliminary long form prospectus, a final long form prospectus, a preliminary short form prospectus, and a final short form prospectus.
(2) In this Instrument, a reference to a "preliminary prospectus" includes a preliminary long form prospectus and a preliminary short form prospectus.
(3) In this Instrument, a reference to a "final prospectus" includes a final long form prospectus and a final short form prospectus.
(4) In this Instrument, a reference to a "long form prospectus" includes a preliminary long form prospectus and a final long form prospectus.
(5) In this Instrument, a reference to a "short form prospectus" includes a preliminary short form prospectus and a final short form prospectus.
(6) Despite subsections (1), (2), and (3), in Form 41-101F1, Form 41-101F2, Form 41-101F3 and Form 41-101F4",
(a) a reference to a "prospectus" only includes a preliminary long form prospectus and a final long form prospectus,
(b) a reference to a "preliminary prospectus" only includes a preliminary long form prospectus, and
(c) a reference to a "final prospectus" only includes a final long form prospectus.
1.3 In this Instrument, unless otherwise stated, a reference to a business includes an interest in an oil and gas property to which reserves, as defined in NI 51-101, have been specifically attributed.
1.4 In this Instrument, an issuer is an affiliate of another issuer if the issuer would be an affiliate of the other issuer under subsection 1.1(2) of NI 51-102.
1.5 For the purposes of the definition of "full and unconditional credit support", payments to be made by an issuer of securities as stipulated in the terms of the securities include
(a) any amounts to be paid as dividends in accordance with, and on the dividend payment dates stipulated in, the provisions of the securities, whether or not the dividends have been declared, and
(b) any discretionary dividends, provided that the terms of the securities or an agreement governing rights of holders of the securities expressly provides that the holder of the securities will be entitled, once the discretionary dividend is declared, to receive payment from the credit supporter within 15 days of any failure by the issuer to pay the declared dividend.
2.1 (1) Subject to subsection (2), this Instrument applies to a prospectus filed under securities legislation, a distribution of securities subject to the prospectus requirement and a purchase of securities of an ETF.
(2) This Instrument does not apply to a prospectus filed under NI 81-101 or a distribution of securities under such a prospectus.
2.2 (1) An issuer must file a prospectus and any other document required to be filed under this Instrument or NI 44-101 in French or in English.
(2) In Québec, a prospectus and any document required to be incorporated by reference into a prospectus must be in French or in French and English.
(3) Despite subsection (1), if an issuer files a document only in French or only in English but delivers to an investor or prospective investor a version of the document in the other language, the issuer must file that other version not later than when it is first delivered to the investor or prospective investor.
(4) If an issuer files a document under this Instrument that is a translation of a document prepared in a language other than French or English, the issuer must
(a) attach a certificate as to the accuracy of the translation to the filed document, and
(b) make a copy of the document in the original language available on request.
2.3 (1) An issuer must not file its first amendment to a preliminary prospectus more than 90 days after the date of the receipt for the preliminary prospectus.
(1.1) An issuer must not file a final prospectus more than 90 days after the date of the receipt for the preliminary prospectus or an amendment to the preliminary prospectus which relates to the final prospectus.
(1.2) If an issuer files an amendment to a preliminary prospectus, the final prospectus must be filed within 180 days from the date of the receipt of the preliminary prospectus.
(2) An issuer must not file
(a) a prospectus more than three business days after the date of the prospectus, and
(b) an amendment to a prospectus more than three business days after the date of the amendment to the prospectus.
2.4 (1) An issuer must not file a prospectus or an amendment to a prospectus to qualify the distribution of securities issued upon the exercise of special warrants or other securities acquired on a prospectus-exempt basis unless holders of the special warrants or other securities have been provided with a contractual right of rescission.
(2) A contractual right of rescission under subsection (1) must provide that, if a holder of a special warrant who acquires another security of the issuer on exercise of the special warrant as provided for in the prospectus is, or becomes, entitled under the securities legislation of a jurisdiction to the remedy of rescission because of the prospectus or an amendment to the prospectus containing a misrepresentation,
(a) the holder is entitled to rescission of both the holder's exercise of its special warrant and the private placement transaction under which the special warrant was initially acquired,
(b) the holder is entitled in connection with the rescission to a full refund of all consideration paid to the underwriter or issuer, as the case may be, on the acquisition of the special warrant, and
(c) if the holder is a permitted assignee of the interest of the original special warrant subscriber, the holder is entitled to exercise the rights of rescission and refund as if the holder was the original subscriber.
3.1 (1) Subject to subsections (2), (2.1) and (3), an issuer filing a prospectus must file the prospectus in the form of Form 41-101F1.
(2) An issuer that is an investment fund, other than a scholarship plan, filing a prospectus must file the prospectus in the form of Form 41-101F2.
(2.1) An issuer that is a scholarship plan filing a prospectus must file the prospectus in the form of Form 41-101F3.
(3) An issuer that is qualified to file a short form prospectus may file a short form prospectus.
3A.1 (1) A scholarship plan prospectus must be prepared using plain language and in a format that assists in readability and comprehension.
(2) A scholarship plan prospectus must
(a) present all information briefly and concisely,
(b) present the items listed in Parts A to D of Form 41-101F3 in the order set out in those parts,
(c) use only the headings and sub-headings prescribed by Form 41-101F3 unless stated otherwise,
(d) contain only information that is specifically mandated or permitted by Form 41-101F3, and
(e) not incorporate by reference into the scholarship plan prospectus, information that is required to be included in a scholarship plan prospectus.
(3) A plan summary must
(a) be prepared for each scholarship plan offered under a scholarship plan prospectus or multiple scholarship plan prospectus, and
(b) not exceed 4 pages in length.
3A.2 (1) Subject to subsection (2), a scholarship plan prospectus may be consolidated with one or more scholarship plan prospectuses to a form a multiple scholarship plan prospectus.
(2) A scholarship plan prospectus must not be consolidated with one or more scholarship plan prospectuses to form a multiple scholarship plan prospectus unless the portions of each scholarship plan prospectus prepared in accordance with the requirements of Parts B and D of Form 41-101F3 are substantially similar.
3A.3 If documents are attached to, or bound with, a scholarship plan prospectus or multiple scholarship plan prospectus
(a) the scholarship plan prospectus or multiple scholarship plan prospectus must be the first document contained in the package, and
(b) no pages must come before the scholarship plan prospectus or multiple scholarship plan prospectus other than, at the option of the scholarship plan, a general front cover and table of contents pertaining to the entire package.
3A.4 (1) Despite section 3A.3, a plan summary must not be attached to, or bound with, any other part of a scholarship plan prospectus, or to any other document, except as provided in this section.
(2) A plan summary of a scholarship plan may be attached to or bound with one or more plan summaries of other scholarship plans if the binding, to a reasonable person, would help present the information in a simple, accessible and comparable format.
3A.5 (1) On request by a person or company, a scholarship plan must deliver or send a copy of one or more the following documents free of charge to the person or company:
(a) the scholarship plan prospectus or multiple scholarship plan prospectus;
(b) any document incorporated by reference into the scholarship plan prospectus;
(c) any portion of a document described in paragraph (a) or (b).
(2) A document requested under subsection (1) must be delivered or sent within 3 business days of receipt of the Request.
3B.1 This Part applies only to an ETF.
3B.2 (1) An ETF facts document must be prepared using plain language and be in a format that assists in readability and comprehension.
(2) An ETF facts document must
(a) be prepared for each class and each series of securities of an ETF in accordance with Form 41-101F4,
(b) present the items listed in the Part I section of Form 41-101F4 and the items listed in the Part II section of Form 41-101F4 in the order stipulated in those parts,
(c) use the headings and sub-headings stipulated in Form 41-101F4,
(d) contain only the information that is specifically required or permitted to be in Form 41- 101F4,
(e) not incorporate any information by reference, and
(f) not exceed four pages in length.
3B.3 Despite provisions in securities legislation relating to the presentation of the content of a prospectus, an ETF facts document for an ETF must be prepared in accordance with this Instrument.
3B.4 (1) The ETF must post on its designated website an ETF facts document filed under this Part as soon as practicable and, in any event, within 10 days after the date that the document is filed.
(2) An ETF facts document posted on the website referred to in subsection (1) must
(a) be displayed in a manner that would be considered prominent to a reasonable person; and
(b) not be combined with another ETF facts document.
(3) [Repealed]
3C.1 This Part applies only to an ETF.
3C.2 (1) The obligation to deliver or send a prospectus under securities legislation does not apply in respect of an ETF.
(2) A dealer acting as agent for a purchaser who receives an order for the purchase of a security of an ETF must, unless the dealer has previously done so, deliver or send to the purchaser the most recently filed ETF facts document for the applicable class or series of securities of the ETF not later than midnight on the second business day after entering into the purchase of the security.
(3) In Nova Scotia, an ETF facts document is a prescribed disclosure document for the purposes of subsection 76(1A) of the Securities Act (Nova Scotia).
(4) In Nova Scotia, a security of an ETF is a prescribed investment fund security for the purposes of subsections 76(1B) and (1C) of the Securities Act (Nova Scotia).
(5) In Ontario, an ETF facts document is a disclosure document prescribed under subsection 71(1.1) of the Securities Act (Ontario).
(6) In Ontario, a security of an ETF is an investment fund security prescribed for the purposes of subsections 71(1.2) and (1.3) of the Securities Act (Ontario).
3C.2.1 (1) In this section,
"no-trailing-commission ETF switch" means, in respect of a client of a participating dealer, a purchase of securities of a class or series of an ETF in respect of which an investment fund manager does not pay the participating dealer a trailing commission immediately following a redemption of securities of another class or series of the ETF in respect of which the investment fund manager pays the participating dealer a trailing commission, if all of the following apply:
(a) the aggregate value of the securities purchased is the same as the aggregate value of the securities redeemed;
(b) there are no material differences between the class or series of securities purchased and the class or series of securities redeemed other than the rate of management fees charged in respect of the two classes or series;
(c) the participating dealer, who executed the purchase and redemption of the securities, was not required by securities legislation or the rules of an SRO applicable to the dealer to make a suitability determination in respect of the client in connection with those securities;
"suitability determination" has the same meaning as in section 1.1 of National Instrument 81-105 Mutual Fund Sales Practices.
(2) Despite subsection 3C.2(2), a dealer is not required to deliver or send to the purchaser of a security of an ETF the most recently filed ETF facts document for the applicable class or series of securities of the ETF in connection with a no-trailing-commission ETF switch.
Delivery of ETF facts documents for subsequent purchases under a pre-authorized purchase plan or a portfolio rebalancing plan
3C.2.2(1) In this section:
"portfolio rebalancing plan" has the same meaning as in section 1.1 of National Instrument 81-101 Mutual Fund Prospectus Disclosure;
"pre-authorized purchase plan" has the same meaning as in section 1.1 of National Instrument 81-101 Mutual Fund Prospectus Disclosure.
(2) Despite subsection 3C.2(2), a dealer is not required to deliver or send to the purchaser the most recently filed ETF facts document for the applicable class or series of securities of the ETF in connection with a purchase of a security of an ETF made pursuant to a pre-authorized purchase plan or a portfolio rebalancing plan if all of the following apply:
(a) the purchase is not the first purchase under the plan;
(b) the dealer has provided a notice to the purchaser that states
(i) that the purchaser will not receive an ETF facts document after the date of the notice, unless the purchaser specifically requests the document,
(ii) that the purchaser is entitled to receive upon request, at no cost to the purchaser, the most recently filed ETF facts document by calling a specified toll-free number, or by sending a request by mail or e-mail to a specified address or e-mail address,
(iii) how to access the ETF facts document electronically,
(iv) that the purchaser will not have a right of withdrawal under securities legislation for subsequent purchases of a security of an ETF under the plan, but will continue to have a right of action if there is a misrepresentation in the prospectus or any document incorporated by reference into the prospectus, and
(v) that the purchaser may terminate the plan at any time;
(c) at least annually during the term of the plan, the dealer notifies the purchaser in writing of how the purchaser can request the most recently filed ETF facts document;
(d) the dealer delivers or sends the most recently filed ETF facts document to the purchaser if the purchaser requests the document.
3C.2.3(1) In this section:
"managed account" has the same meaning as in section 1.1 of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations;
"permitted client" has the same meaning as in section 1.1 of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations.
(2) Despite subsection 3C.2(2), a dealer is not required to deliver or send to the purchaser the most recently filed ETF facts document for the applicable class or series of securities of the ETF in connection with the purchase of a security of the ETF if either of the following apply:
(a) the purchase is made in a managed account;
(b) the purchaser is a permitted client that is not an individual.
3C.2.4(1) In this section:
"automatic switch" has the same meaning as in section 1.1 of National Instrument 81-101 Mutual Fund Prospectus Disclosure;
"automatic switch program" has the same meaning as in section 1.1 of National Instrument 81-101 Mutual Fund Prospectus Disclosure.
(2) Despite subsection 3C.2(2), a dealer is not required to deliver or send to the purchaser the most recently filed ETF facts document for the applicable class or series of securities of the ETF in connection with the purchase of a security of the ETF made as an automatic switch pursuant to an automatic switch program if all of the following apply:
(a) the purchase is not the first purchase under the automatic switch program;
(b) the dealer has provided a notice to the purchaser that states
(i) that the purchaser will not receive an ETF facts document after the date of the notice, unless the purchaser specifically requests the document,
(ii) that the purchaser is entitled to receive upon request, at no cost to the purchaser, the most recently filed ETF facts document by calling a specified toll-free number, or by sending a request by mail or e-mail to a specified address or e-mail address,
(iii) how to access the ETF facts document electronically, and
(iv) that the purchaser will not have a right of withdrawal under securities legislation for subsequent purchases of a security of an ETF under the automatic purchase program, but will continue to have a right of action if there is a misrepresentation in the prospectus or any document incorporated by reference into the prospectus;
(c) at least annually, the dealer notifies the purchaser in writing of how the purchaser can request the most recently filed ETF facts document;
(d) the dealer delivers or sends the most recently filed ETF facts document to the purchaser if the purchaser requests the document;
(e) with respect to the first purchase under the automatic switch program, the ETF facts document delivered or sent to the purchaser included the ETF facts automatic switch program information as defined in Appendix F.
3C.3 (1) An ETF facts document delivered or sent under section 3C.2, 3C.2.2 or 3C.2.4 must not be combined with any other materials or documents including, for greater certainty, another ETF facts document, except one or more of the following:
(a) a general front cover pertaining to the package of combined materials and documents;
(b) a trade confirmation which discloses the purchase of securities of the ETF;
(c) an ETF facts document of another ETF if that ETF facts document is also being delivered or sent under section 3C.2, 3C.2.2 or 3C.2.4;
(d) the prospectus of the ETF;
(e) any material or document incorporated by reference into the prospectus;
(f) an account application document;
(g) a registered tax plan application or related document.
(2) If a trade confirmation referred to in subsection (1)(b) is combined with an ETF facts document, any other disclosure documents required to be delivered or sent to satisfy a regulatory requirement for purchases listed in the trade confirmation may be combined with the ETF facts document.
(3) If an ETF facts document is combined with any of the materials or documents referred to in subsection (1), a table of contents specifying all documents must be combined with the ETF facts document, unless the only other documents combined with the ETF facts document are the general front cover permitted under paragraph (1)(a) or the trade confirmation permitted under paragraph (1)(b).
(4) If one or more ETF facts documents are combined with any of the materials or documents referred to in subsection (1), only the general front cover permitted under paragraph (1)(a), the table of contents required under subsection (3) and the trade confirmation permitted under paragraph (1)(b) may be placed in front of those ETF facts documents.
3C.4 For the purposes of sections 6.2, 9.1 and 9.2, an ETF facts document may be combined with another ETF facts document in a prospectus.
3C.5 (1) For the purpose of this Part, where the latest ETF facts document referred to in subsection 3C.2(2) is sent by prepaid mail, it shall be deemed conclusively to have been received in the ordinary course of mail by the person or company to whom it was addressed.
(2) Subsection (1) does not apply in Ontario.
(3) Subsection (1) does not apply in Québec.
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Note: In Ontario, the same time of receipt is reflected in an amendment to s. 71(4) of the Securities Act (Ontario).
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3C.6 (1) For the purpose of this Part, a dealer acts as agent of the purchaser if the dealer is acting solely as agent of the purchaser with respect to the purchase and sale in question and has not received and has no agreement to receive compensation from or on behalf of the vendor with respect to the purchase and sale.
(2) Subsection (1) does not apply in Ontario.
(3) Subsection (1) does not apply in Québec.
(4) Subsection (1) does not apply in British Columbia.
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Note: In Ontario, the same agency rule is reflected in an amendment to s. 71(7) of the Securities Act (Ontario).
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3C.7 (1) A purchaser has a right of action if an ETF facts document is not delivered or sent as required by subsection 3C.2(2), as the purchaser would otherwise have when a prospectus is not delivered or sent as required under securities legislation and, for that purpose, an ETF facts document is a prescribed document under the statutory right of action.
(2) In Alberta, instead of subsection (1), section 206 of the Securities Act (Alberta) applies.
(3) In Manitoba, instead of subsection (1), section 141.2 of the Securities Act (Manitoba) applies and the ETF facts document is a prescribed document for the purposes of section 141.2.
(4) In Nova Scotia, instead of subsection (1), section 141 of the Securities Act (Nova Scotia) applies.
(5) In Ontario, instead of subsection (1), section 133 of the Securities Act (Ontario) applies.
(6) In Québec, instead of subsection (1), section 214.1 of the Securities Act (Québec) applies.
(7) In British Columbia, for the purpose of subsection (1), "statutory right of action" means section 135 of the Securities Act (British Columbia).
(8) In Saskatchewan, instead of subsection (1), section 141 of The Securities Act, 1988 applies.
4.1 (1) An issuer, other than an investment fund, that files a long form prospectus must include in the long form prospectus the financial statements and the management's discussion and analysis required by this Instrument.
(2) Subject to Part 15, an investment fund that files a long form prospectus must include in the long form prospectus the financial statements and the fund reports management reports of fund performance required by this Instrument.
(3) For the purposes of this Part, "financial statements" do not include pro forma financial statements.
4.2 (1) Any financial statements included in a long form prospectus filed in the form of Form 41-101F1 must be audited in accordance with NI 52-107 unless an exception in section 32.5 or subsection 35.1(3) of Form 41-101F1 applies.
(2) Any financial statements, other than an interim financial report, included in or incorporated by reference into a long form prospectus of an investment fund filed in the form of Form 41-101F2 or Form 41-101F3 must meet the audit requirements of Part 2 of NI 81-106.
4.3 (1) Subject to subsection (2) and (3), any unaudited financial statements included in, or incorporated by reference into, a long form prospectus must have been reviewed in accordance with the relevant standards set out in the Handbook for a review of financial statements by the person or company's auditor or a review of financial statements by a public accountant.
(2) Subsection (1) does not apply to an investment fund's unaudited financial statements filed after the date of filing of the prospectus that are incorporated by reference into the prospectus under Part 15.
(3) If NI 52-107 permits the financial statements of the person or company in subsection (1) to be audited in accordance with
(a) U.S. AICPA GAAS, the unaudited financial statements may be reviewed in accordance with the review standards issued by the American Institute of Certified Public Accountants,
(a.1) U.S. PCAOB GAAS, the unaudited financial statements may be reviewed in accordance with the review standards issued by the Public Company Accounting Oversight Board (United States of America),
(b) International Standards on Auditing, the unaudited financial statements may be reviewed in accordance with International Standards on Review Engagement issued by the International Auditing and Assurance Standards Board, or
(c) auditing standards that meet the foreign disclosure requirements of the designated foreign jurisdiction to which the person or company is subject, the unaudited financial statements
(i) may be reviewed in accordance with review standards that meet the foreign disclosure requirements of the designated foreign jurisdiction, or
(ii) do not have to be reviewed if
(A) the designated foreign jurisdiction does not have review standards for unaudited financial statements, and
(B) the long form prospectus includes disclosure that the unaudited financial statements have not been reviewed.
4.4 (1) An issuer must not file a long form prospectus unless each financial statement, each management's discussion and analysis, and each fund report management report of fund performance, as applicable, of a person or company included in, or incorporated by reference into, the long form prospectus has been approved by the board of directors of the person or company.
(2) An investment fund that is a trust must not file a long form prospectus unless each financial statement and each fund report management report of fund performance of the investment fund included in, or incorporated by reference into, the long form prospectus has been approved by the trustee or trustees of the investment fund or another person or company authorized to do so by the constating documents of the investment fund.
5.1 For the purposes of this Part,
(a) "issuer certificate form" means a certificate in the form set out in
(i) section 37.2 of Form 41-101F1,
(ii) section 39.1 of Form 41-101F2,
(ii.1) section 9.1 of Part D of Form 41-101F3,
(iii) section 21.2 of Form 44-101F1,
(iv) NI 44-102 in
(A) section 1.1 of Appendix A,
(B) section 2.1 of Appendix A,
(C) section 1.1 of Appendix B, or
(D) section 2.1 of Appendix B, or
(v) NI 44-103 in
(A) paragraph 7 of subsection 3.2(1), or
(B) paragraph 3 of subsection 4.5(2), and
(b) "underwriter certificate form" means a certificate in the form set out in
(i) section 37.3 of Form 41-101F1,
(ii) section 39.3 of Form 41-101F2,
(ii.1) section 9.3 of Part D of Form 41-101F3,
(iii) section 21.3 of Form 44-101F1,
(iv) NI 44-102 in
(A) section 1.2 of Appendix A,
(B) section 2.2 of Appendix A,
(C) section 1.2 of Appendix B, or
(D) section 2.2 of Appendix B, or
(v) NI 44-103 in
(A) paragraph 8 of subsection 3.2(1), or
(B) paragraph 4 of subsection 4.5(2).
5.2 The date of the certificates in a prospectus or an amendment to a prospectus must be the same as the date of the prospectus or the amendment to the prospectus, as applicable.
5.3 (1) Except in Ontario, a prospectus must contain a certificate signed by the issuer.
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Note: In Ontario, section 58 of the Securities Act (Ontario) imposes a similar requirement that a prospectus contain a certificate of the issuer.{1}
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(2) A prospectus certificate that is required to be signed by the issuer under this Instrument or other securities legislation must be in the applicable issuer certificate form.
5.4 (1) Except in Ontario, if the issuer is a company, a prospectus certificate that is required to be signed by the issuer under this Instrument or other securities legislation must be signed
(a) by the chief executive officer and the chief financial officer of the issuer, and
(b) on behalf of the board of directors, by
(i) any two directors of the issuer, other than the persons referred to in paragraph (a) above, or
(ii) if the issuer has only three directors, two of whom are the persons referred to in paragraph (a), all of the directors of the issuer.
(2) Except in Ontario, if the regulator is satisfied that either or both of the chief executive officer or chief financial officer cannot sign a certificate in a prospectus, the regulator may accept a certificate signed by another officer.
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Note: In Ontario, section 58 of the Securities Act (Ontario) imposes similar requirements regarding who must sign the issuer certificate.
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5.5 (1) If the issuer is a trust, a prospectus certificate that is required to be signed by the issuer under this Instrument or other securities legislation must be signed by
(a) the individuals who perform functions for the issuer similar to those performed by the chief executive officer and the chief financial officer of a company, and
(b) two trustees of the issuer, on behalf of the trustees of the issuer.
(2) If a trustee that is signing the certificate of the issuer is
(a) an individual, the individual must sign the certificate,
(b) a company, the certificate must be signed
(i) by the chief executive officer and the chief financial officer of the trustee, and
(ii) on behalf of the board of directors of the trustee, by
(A) any two directors of the trustee, other than the persons referred to in subparagraph (i), or
(B) if the trustee has only three directors, two of whom are the persons referred to in subparagraph (i), all of the directors of the trustee,
(c) a limited partnership, the certificate must be signed by each general partner of the limited partnership as described in subsection 5.6(2) in relation to an issuer that is a limited partnership, or
(d) not referred to in paragraphs (a), (b) or (c), the certificate may be signed by any person or company with authority to bind the trustee.
(3) Despite subsections (1) and (2), if the issuer is an investment fund and the declaration of trust, trust indenture or trust agreement establishing the investment fund delegates the authority to do so, or otherwise authorizes an individual or company to do so, the certificate may be signed by the individual or company to whom the authority is delegated or that is authorized to sign the certificate.
(4) Despite subsections (1) and (2), if the trustees of an issuer, other than an investment fund, do not perform functions for the issuer similar to those performed by the directors of a company, the trustees are not required to sign the prospectus certificate of the issuer provided that at least two individuals who do perform functions for the issuer similar to those performed by the directors of a company sign the certificate.
(5) If the regulator is satisfied that an individual who performs functions for the issuer similar to those performed by either the chief executive officer or the chief financial officer of a company cannot sign a certificate in a prospectus, the regulator may accept a certificate signed by another individual.
5.6 (1) If the issuer is a limited partnership, a prospectus certificate that is required to be signed by the issuer under this Instrument or other securities legislation must be signed by
(a) the individuals who perform functions for the issuer similar to those performed by the chief executive officer and the chief financial officer of a company, and
(b) each general partner of the issuer.
(2) If a general partner of the issuer is
(a) an individual, the individual must sign the certificate,
(b) a company, the certificate must be signed
(i) by the chief executive officer and the chief financial officer of the general partner, and
(ii) on behalf of the board of directors of the general partner, by
(A) any two directors of the general partner, other than the persons referred to in subparagraph (i), or
(B) if the general partner has only three directors, two of whom are the persons referred to in subparagraph (i), all of the directors of the general partner,
(c) a limited partnership, the certificate must be signed by each general partner of the limited partnership and, for greater certainty, this subsection applies to each general partner required to sign,
(d) a trust, the certificate must be signed by the trustees of the general partner as described in subsection 5.5(2) in relation to an issuer that is a trust, or
(e) not referred to in paragraphs (a) to (d), the certificate may be signed by any person or company with authority to bind the general partner.
(3) If the regulator is satisfied that an individual who performs functions for the issuer similar to those performed by either the chief executive officer or the chief financial officer of a company cannot sign a certificate in a prospectus, the regulator may accept a certificate signed by another individual.
5.7 If an issuer is not a company, trust or limited partnership, a prospectus certificate that is required to be signed by the issuer under this Instrument or other securities legislation must be signed by the persons or companies that, in relation to the issuer, are in a similar position or perform a similar function to the persons or companies required to sign under sections 5.4, 5.5 and 5.6.
5.8 Except in Ontario, if an issuer is involved in a proposed reverse takeover that has progressed to a state where a reasonable person would believe that the likelihood of the reverse takeover being completed is high, a prospectus must contain a certificate, in the applicable issuer certificate form, signed
(a) by the chief executive officer and the chief financial officer of the reverse takeover acquirer, and
(b) on behalf of the board of directors of the reverse takeover acquirer, by
(i) any two directors of the reverse takeover acquirer, other than the persons referred to in paragraph (a) above, or
(ii) if the reverse takeover acquirer has only three directors, two of whom are the persons referred to in paragraph (a), all of the directors of the reverse takeover acquirer.
5.9 (1) Except in Ontario, a prospectus must contain a certificate signed by each underwriter who, with respect to the securities offered by the prospectus, is in a contractual relationship with the issuer or a securityholder whose securities are being offered by the prospectus.
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Note: In Ontario, subsection 59(1) of the Securities Act (Ontario) imposes a similar requirement that a prospectus contain a certificate signed by each underwriter in a contractual relationship with the issuer.
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(2) A prospectus certificate that is required to be signed by an underwriter under this Instrument or other securities legislation must be in the applicable underwriter certificate form.
(3) Except in Ontario, with the consent of the regulator, a certificate in a prospectus may be signed by the underwriter's agent duly authorized in writing by the underwriter.
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Note: In Ontario, subsection 59(2) of the Securities Act (Ontario) provides a similar discretion to the Director to permit the certificate to be signed by an underwriter's agent.
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5.10 (1) If the issuer has an investment fund manager, a prospectus must contain a certificate, in the applicable issuer certificate form, signed by the investment fund manager.
(2) If the investment fund manager is a company, the certificate must be signed
(a) by the chief executive officer and the chief financial officer of the investment fund manager, and
(b) on behalf of the board of directors, by
(i) any two directors of the investment fund manager, other than the persons referred to in paragraph (a) above, or
(ii) if the investment fund manager has only three directors, two of whom are the persons referred to in paragraph (a), all of the directors of the investment fund manager.
(3) If the investment fund manager is a limited partnership, the certificate must be signed by the general partner of such limited partnership as described in subsection 5.6(2) in relation to an issuer that is a limited partnership.
5.10.1 (1) If the issuer is an investment fund that has a principal distributor, a prospectus must contain a certificate, in the applicable underwriter certificate form, signed by the principal distributor.
(2) The certificate to be signed by the principal distributor must be signed by an officer or director of the principal distributor who is authorized to sign.
5.11 (1) Except in Ontario, a prospectus must contain a certificate signed by each promoter of the issuer.
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Note: In Ontario, subsection 58(1) of the Securities Act (Ontario) imposes a similar requirement that a prospectus shall contain a certificate signed by each promoter of the issuer.
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(2) A prospectus certificate required to be signed by a promoter under this Instrument or other securities legislation must be in the applicable issuer certificate form.
(3) Except in Ontario, the regulator may require any person or company who was a promoter of the issuer within the two preceding years to sign a certificate to the prospectus, in the applicable issuer certificate form.
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Note: In Ontario, subsection 58(6) of the Securities Act (Ontario) provides the Director with similar discretion to require a person or company who was a promoter of the issuer within the two preceding years to sign a prospectus certificate, subject to such conditions as the Director considers proper.
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(4) Despite subsection (3), in British Columbia, the powers of the regulator with respect to the matters described in subsection (3) are set out in the Securities Act (British Columbia).
(5) Except in Ontario, with the consent of the regulator, a certificate of a promoter in a prospectus may be signed by an agent duly authorized in writing by the person or company required to sign the certificate.
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Note: In Ontario, subsection 58(7) of the Securities Act (Ontario) provides the Director with similar discretion to permit a certificate in a prospectus to be signed by an agent of a promoter.
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5.12 (1) If there is a related credit supporter of the issuer or a subsidiary of the issuer, a prospectus must contain a certificate of the related credit supporter, in the applicable issuer certificate form, signed
(a) by the chief executive officer and the chief financial officer of the credit supporter, and
(b) on behalf of the board of directors of the credit supporter, by
(i) any two directors of the credit supporter, other than the persons referred to in paragraph (a) above, or
(ii) if the credit supporter has only three directors, two of whom are the persons referred to in paragraph (a), all of the directors of the credit supporter.
(2) With the consent of the regulator, a certificate in a prospectus may be signed by the credit supporter's agent duly authorized in writing by the credit supporter.
(3) Except in Ontario, the regulator may require any other person or company that is a credit supporter of either the issuer or a subsidiary of the issuer to sign a certificate to the prospectus, in the applicable issuer certificate form.
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Note: In Ontario, subsection 58(6) of the Securities Act (Ontario) provides the Director with similar discretion to require a person or company who is a guarantor of the securities being distributed to sign a prospectus certificate, subject to such conditions as the Director considers proper.
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(4) Despite subsection (3), in British Columbia, the powers of the regulator with respect to the matters described in subsection (3) are set out in the Securities Act (British Columbia).
5.13 (1) Except in Ontario, the regulator may require any person or company that is a selling securityholder to sign a certificate to the prospectus, in the applicable issuer certificate form.
(2) Despite subsection (1), in British Columbia, the powers of the regulator with respect to the matters described in subsection (1) are set out in the Securities Act (British Columbia).
5.14 (1) For the purposes of this section, the term "operating entity" means, in relation to an issuer, a person or company through which the business of the issuer, or a material part of the business of the issuer, is conducted and for which the issuer is required under securities legislation, or has undertaken, to provide to its securityholders separate financial statements of the person or company if the issuer's financial statements do not include consolidated information concerning the person or company.
(2) A prospectus of an issuer that is a trust must contain a certificate, in the applicable issuer certificate form, signed
(a) by the chief executive officer and the chief financial officer of the operating entity, and
(b) on behalf of the board of directors of the operating entity, by
(i) any two directors of the operating entity, other than the persons referred to in paragraph (a) above, or
(ii) if the operating entity has only three directors, two of whom are the persons referred to in paragraph (a), all of the directors of the operating entity.
5.15 (1) Except in Ontario, the regulator may, in its discretion, require any person or company to sign a certificate to the prospectus, in the form that the regulator considers appropriate.
(2) Despite subsection (1), in British Columbia, the powers of the regulator with respect to the matters described in subsection (1) are set out in the Securities Act (British Columbia).
6.1(1) An amendment to a prospectus must be either
(a) an amendment that does not fully restate the text of the prospectus, or
(b) an amended and restated prospectus.
(2) An amendment to a prospectus must be identified as follows:
(a) for an amendment that does not restate the text of the prospectus:
"Amendment no. [insert amendment number] dated [insert date of amendment] to [identify prospectus] dated [insert date of prospectus being amended]."; or
(b) for an amended and restated prospectus:
"Amended and restated [identify prospectus] dated [insert date of amendment], amending and restating [identify prospectus] dated [insert date of prospectus being amended]."
(3) Despite subsections (1) and (2), an amendment to a plan summary must be prepared in accordance with Part A of Form 41-101F3 without any further identification, and dated as of the date the plan summary is being amended.
(4) An amendment to an ETF facts document must be prepared in accordance with Form 41-101F4 without any further identification, and dated as of the date the ETF facts document is being amended.
6.2 An issuer that files an amendment to a prospectus must
(a) file a signed copy of the amendment,
(b) deliver to the regulator a copy of the prospectus blacklined to show the changes made by the amendment, if the amendment is also a restatement of the prospectus,
(c) file or deliver any supporting documents required under this Instrument or other securities legislation to be filed or delivered with a prospectus, unless the documents originally filed or delivered with the prospectus are correct as of the date the amendment is filed,
(d) in case of an amendment to a final prospectus, file any consent letter required to be filed with a final prospectus, dated as of the date of the amendment, and
(e) in the case of an ETF, if the amendment relates to information in the ETF facts document,
(i) file an amendment to the ETF facts document, and
(ii) deliver to the regulator a copy of the ETF facts document, blacklined to show changes, including text deletions, from the latest ETF facts document previously filed.
6.2.1 An ETF that files an amendment to an ETF facts document must, unless section 6.2 applies,
(a) file an amendment to the corresponding prospectus, certified in accordance with Part 5,
(b) deliver to the regulator a copy of the ETF facts document, blacklined to show changes, including text deletions, from the latest ETF facts document previously filed, and
(c) file or deliver any other supporting documents required under this Instrument or other securities legislation, unless the documents originally filed or delivered are correct as of the date the amendment is filed.
6.3 An issuer must deliver a new auditor's comfort letter, if an amendment to
(a) a preliminary long form prospectus materially affects, or relates to, an auditor's comfort letter delivered under subparagraph 9.1(b)(iii),
(b) a preliminary short form prospectus materially affects, or relates to, an auditor's comfort letter delivered under subparagraph 4.1(b)(ii) of NI 44-101.
6.4 Except in Ontario, an issuer must deliver an amendment to a preliminary prospectus as soon as practicable to each recipient of the preliminary prospectus according to the record of recipients required to be maintained under securities legislation.
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Note: In Ontario, subsection 57(3) of the Securities Act (Ontario) imposes a similar requirement regarding the delivery of amendments to a preliminary prospectus.
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6.5 (1) Except in Ontario, if, after a receipt for a preliminary prospectus is issued but before a receipt for the final prospectus is issued, a material adverse change occurs, an amendment to the preliminary prospectus must be filed as soon as practicable, but in any event within 10 days after the day the change occurs.
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Note: In Ontario, subsection 57(1) of the Securities Act (Ontario) imposes a similar requirement to file an amendment to a preliminary prospectus where there has been a material adverse change.
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(2) The regulator must issue a receipt for an amendment to a preliminary prospectus as soon as practicable after the amendment is filed.
6.6 (1) Except in Ontario, if, after a receipt for a final prospectus is issued but before the completion of the distribution under the final prospectus, a material change occurs, an issuer must file an amendment to the final prospectus as soon as practicable, but in any event within 10 days after the day the change occurs.
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Note: In Ontario, subsection 57(1) of the Securities Act (Ontario) imposes a similar requirement to file an amendment to a final prospectus where there has been a material change.
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(2) Except in Ontario, if, after a receipt for a final prospectus or an amendment to the final prospectus is issued but before the completion of the distribution under the final prospectus or the amendment to the final prospectus, securities in addition to the securities previously disclosed in the final prospectus or the amendment to the final prospectus are to be distributed, an amendment to the final prospectus disclosing the additional securities must be filed, as soon as practicable, but in any event within 10 days after the decision to increase the number of securities offered.
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Note: In Ontario, subsection 57(2) of the Securities Act (Ontario) imposes a similar requirement to file an amendment to a prospectus any time there is a proposed distribution of securities in addition to that disclosed under the prospectus.
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(3) Except in Ontario, the regulator must issue a receipt for an amendment to a final prospectus filed under this section unless the regulator considers that there are grounds set out in securities legislation that would cause the regulator not to issue the receipt for a prospectus.
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Note: In Ontario, subsection 57(2.1) of the Securities Act (Ontario) imposes a similar obligation for the Director to issue a receipt for an amendment to a prospectus unless there are proper grounds for refusing the receipt.
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(4) Except in Ontario, the regulator must not refuse to issue a receipt under subsection (3) without giving the issuer who filed the prospectus an opportunity to be heard.
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Note: In Ontario, subsections 57(2.1) and 61(3) of the Securities Act (Ontario) impose a similar restriction on the Director to refuse to issue a receipt for a prospectus without first giving an issuer an opportunity to be heard.
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(5) Except in Ontario, an issuer must not proceed with a distribution or additional distribution if an amendment to a final prospectus is required to be filed until a receipt for the amendment to the final prospectus is issued by the regulator.
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Note: In Ontario, subsection 57(2.2) of the Securities Act (Ontario) imposes a similar restriction in respect of a distribution or additional distribution before a receipt is issued for an amendment to the final prospectus.
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(6) Subsection (5) does not apply to an investment fund in continuous distribution.
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Note: In Ontario, section 2.2 of OSC Rule 41-801 Implementing National Instrument 41-101 General Prospectus Requirements and Consequential Amendments provides a similar exemption for an investment fund in continuous distribution from the requirement to obtain a receipt prior to making a distribution or additional distribution under an amendment to a final prospectus.
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7.1 This Part does not apply to an investment fund in continuous distribution.
7.2 (1) A person or company distributing a security under a prospectus must do so at a fixed price.
(2) Despite subsection (1), and subject to subsection (2.1), securities may be distributed for cash at non-fixed prices under a prospectus if the securities have received a credit rating, on a provisional or final basis, from at least one designated rating organization or its DRO affiliate at the time of
(a) the filing of the preliminary short form prospectus, if the issuer is filing a prospectus in the form of a short form prospectus under NI 44-101, or
(b) the filing of the long form prospectus.
(2.1) If the only credit ratings of the securities referred to in subsection (2) are from Kroll Bond Rating Agency, Inc., its DRO affiliate, any successor credit rating organization of Kroll Bond Rating Agency, Inc. or any DRO affiliate of any successor credit rating organization of Kroll Bond Rating Agency, Inc., subsection (2) does not apply unless the distribution is of asset-backed securities.
(3) Despite subsection (1), if securities are distributed for cash under a prospectus, the price of the securities may be decreased from the initial offering price disclosed in the prospectus and, after such a decrease, changed from time to time to an amount not greater than the initial offering price, without filing an amendment to the prospectus to reflect the change, if
(a) the securities are distributed through one or more underwriters that have agreed to purchase all of the securities at a specified price,
(b) the proceeds to be received by the issuer or selling securityholders are disclosed in the prospectus as being fixed, and
(c) the underwriters have made a reasonable effort to sell all of the securities distributed under the prospectus at the initial offering price disclosed in the final prospectus.
(4) Despite subsections (2) and (3), the price at which securities may be acquired on exercise of rights must be fixed.
8.1 This Part does not apply to an investment fund in continuous distribution.
8.2 (1) Unless an amendment to the final prospectus is filed and the regulator has issued a receipt for the amendment, if securities are being distributed on a best efforts basis, the distribution must cease within 90 days after the date of the receipt for the final prospectus.
(2) Unless a further amendment to the final prospectus is filed and the regulator has issued a receipt for the further amendment, if an amendment to a final prospectus is filed and the regulator has issued a receipt for the amendment under subsection (1), the distribution must cease within 90 days after the date of the receipt for the amendment to the final prospectus.
(3) The total period of the distribution under subsections (1) and (2) must not end more than 180 days from the date of receipt for the final prospectus.
8.3 If securities are being distributed on a best efforts basis, other than an offering of securities to be distributed continuously, and the prospectus discloses that a minimum amount of funds must be raised,
(a) the issuer must appoint a registered dealer authorized to make the distribution, a Canadian financial institution, or a lawyer who is a practicing member in good standing with a law society of a jurisdiction in which the securities are being distributed, or a notary in Québec, to hold in trust all funds received from subscriptions until the minimum amount of funds stipulated in the final prospectus has been raised, and
(b) if the minimum amount of funds is not raised within the appropriate period of the distribution prescribed by section 8.2, the person or company holding the funds in trust referred to in paragraph (a) must return the funds to the subscribers without any deductions.
8A.1 (1) This Part applies to an issuer that files a preliminary or final prospectus to distribute rights.
(2) In this Part,
"additional subscription privilege" means a privilege, granted to a holder of a right, to subscribe for a security not subscribed for by any holder under a basic subscription privilege;
"basic subscription privilege" means a privilege to subscribe for the number or amount of securities set out in a rights certificate held by the holder of the rights certificate;
"managing dealer" means a person or company that has entered into an agreement with an issuer under which the person or company has agreed to organize and participate in the solicitation of the exercise of the rights issued by the issuer;
"market price" means, for securities of a class for which there is a published market,
(a) except as provided in paragraph (b),
(i) if the published market provides a closing price, the simple average of the closing price of securities of that class on the published market for each of the trading days on which there was a closing price falling not more than 20 trading days immediately before the day as of which the market price is being determined, or
(ii) if the published market does not provide a closing price, but provides only the highest and lowest prices of securities of the class traded, the average of the simple averages of the highest and lowest prices of securities of the class on the published market for each of the trading days on which there were highest and lowest prices falling not more than 20 trading days immediately before the day as of which the market price is being determined, or
(b) if trading of securities of the class on the published market has occurred on fewer than 10 of the immediately preceding 20 trading days, the average of the following amounts established for each of the 20 trading days immediately before the day as of which the market price is being determined:
(i) the average of the closing bid and closing ask prices for each day on which there was no trading;
(ii) if the published market
(A) provides a closing price of securities of the class for each day that there was trading, the closing price, or
(B) provides only the highest and lowest prices, the average of the highest and lowest prices of securities of that class for each day that there was trading;
"published market" means, for a class of securities, a marketplace on which the securities are traded, if the prices at which they have been traded on that marketplace are regularly
(a) disseminated electronically, or
(b) published in a newspaper or business or financial publication of general and regular paid circulation;
"soliciting dealer" means a person or company whose interest in a distribution of rights is limited to soliciting the exercise of the rights by holders of those rights;
"stand-by commitment" means an agreement by a person or company to acquire the securities of an issuer not subscribed for under the basic subscription privilege or the additional subscription privilege.
(3) For the purpose of the definition of "market price", if there is more than one published market for a security and
(a) only one of the published markets is in Canada, the market price is determined solely by reference to that market,
(b) more than one of the published markets is in Canada, the market price is determined solely by reference to the published market in Canada on which the greatest volume of trading in the particular class of securities occurred during the 20 trading days immediately before the date as of which the market price is being determined, and
(c) none of the published markets are in Canada, the market price is determined solely by reference to the published market on which the greatest volume of trading in the particular class of securities occurred during the 20 trading days immediately before the date as of which the market price is being determined.
8A.2 (1) An issuer must not file a prospectus for a distribution of rights unless all of the following apply:
(a) in addition to qualifying the distribution of the rights, the prospectus qualifies the distribution of the securities issuable upon the exercise of the rights;
(b) if there is a managing dealer, the managing dealer complies with section 5.9 as if the dealer were an underwriter;
(c) the exercise period for the rights is at least 21 days after the date on which the prospectus is sent to security holders;
(d) the subscription price for a security to be issued upon the exercise of a right is,
(i) if there is a published market for the security, lower than the market price of the security on the date of the final prospectus, or
(ii) if there is no published market for the security, lower than the fair value of the security on the date of the final prospectus unless the issuer restricts all of its insiders from increasing their proportionate interest in the issuer through the exercise of the rights distributed under the prospectus or through a stand-by commitment.
(2) If subparagraph (1)(d)(ii) applies, the issuer must deliver to the regulator or, in Québec, the securities regulatory authority independent evidence of fair value.
8A.3 An issuer must not grant an additional subscription privilege to a holder of a right unless all of the following apply:
(a) the issuer grants the additional subscription privilege to all holders of a right;
(b) each holder of a right is entitled to receive, upon the exercise of the additional subscription privilege, the number or amount of securities equal to the lesser of
(i) the number or amount of securities subscribed for by the holder under the additional subscription privilege, and
(ii) the number calculated in accordance with the following formula:
x(y/z) where
x = the aggregate number or amount of securities available through unexercised rights after giving effect to the basic subscription privilege;
y = the number of rights exercised by the holder under the basic subscription privilege;
z = the aggregate number of rights exercised under the basic subscription privilege by holders of the rights that have subscribed for securities under the additional subscription privilege;
(c) all unexercised rights have been allocated on a pro rata basis to holders who subscribed for additional securities under the additional subscription privilege;
(d) the subscription price for the additional subscription privilege is the same as the subscription price for the basic subscription privilege.
8A.4 If an issuer enters into a stand-by commitment for a distribution of rights, all of the following apply:
(a) the issuer must grant an additional subscription privilege to all holders of a right;
(b) the issuer must deliver to the regulator or, in Québec, the securities regulatory authority evidence that the person or company providing the stand-by commitment has the financial ability to carry out the stand-by commitment;
(c) the subscription price under the stand-by commitment must be the same as the subscription price under the basic subscription privilege.
8A.5 If an issuer has stated in a prospectus that no security will be issued upon the exercise of a right unless a stand-by commitment is provided, or unless proceeds of no less than the stated minimum amount are received by the issuer, all of the following apply:
(a) the issuer must appoint a depository to hold all money received upon the exercise of the rights until either the stand-by commitment is provided or the stated minimum amount is received and the depository is one of the following:
(i) a Canadian financial institution;
(ii) a registrant in the jurisdiction in which the funds are proposed to be held that is acting as managing dealer for the distribution of the rights, or, if there is no managing dealer for the distribution of the rights, that is acting as a soliciting dealer;
(b) the issuer and the depository must enter into an agreement, the terms of which require the depository to return the money referred to in paragraph (a) in full to the holders of rights that have subscribed for securities under the distribution of the rights if the stand-by commitment is not provided or if the stated minimum amount is not received by the depository during the exercise period for the rights.
8A.6 If an issuer has filed a final prospectus for a distribution of rights, the issuer must not change the terms of the distribution.
9.1 (1) An issuer that files a preliminary or pro forma long form prospectus must
(a) file the following with the preliminary or pro forma long form prospectus
(i) Signed Copy -- in the case of a preliminary long form prospectus, a signed copy of the preliminary long form prospectus;
(ii) Documents Affecting the Rights of Securityholders -- a copy of the following documents, and any amendments to the following documents, that have not previously been filed:
(A) articles of incorporation, amalgamation, continuation or any other constating or establishing documents of the issuer, unless the constating or establishing document is a statutory or regulatory instrument,
(B) by-laws or other corresponding instruments currently in effect,
(C) any securityholder or voting trust agreement that the issuer has access to and that can reasonably be regarded as material to an investor in securities of the issuer,
(D) any securityholders' rights plans or other similar plans, and
(E) any other contract of the issuer or a subsidiary of the issuer that creates or can reasonably be regarded as materially affecting the rights or obligations of the issuer's securityholders generally;
(iii) Material Contracts -- a copy of any material contract required to be filed under section 9.3;
(iv) Investment Fund Documents -- if the issuer is an investment fund, the documents filed under subparagraphs (ii) and (iii) must include a copy of
(A) any declaration of trust or trust agreement of the investment fund, limited partnership agreement, or any other constating or establishing documents of the investment fund,
(B) any agreement of the investment fund or the trustee with the manager of the investment fund,
(C) any agreement of the investment fund, the manager or trustee with the portfolio advisers of the investment fund,
(D) any agreement of the investment fund, the manager or trustee with the custodian of the investment fund, and
(E) any agreement of the investment fund, the manager or trustee with the principal distributor of the investment fund;
(iv.1) if the issuer is a scholarship plan, in addition to the documents filed under subparagraph (iv), a copy of the scholarship plan contract for the scholarship plan under the prospectus;
(iv.2) if the issuer is an ETF, in addition to the documents filed under subparagraph (iv), an ETF facts document for each class or series of securities of the ETF;
(v) Mining Reports -- if the issuer has a mineral project, the technical reports required to be filed with a preliminary long form prospectus under NI 43-101;
(vi) Reports and Valuations -- a copy of each report or valuation referred to in the preliminary long form prospectus for which a consent is required to be filed under section 10.1 and that has not previously been filed, other than a technical report that
(A) deals with a mineral project or oil and gas activities, and
(B) is not otherwise required to be filed under subparagraph (v); and
(vii) Marketing Materials -- a copy of any template version of the marketing materials required to be filed under paragraph 13.7(1)(e); and
(b) deliver to the regulator, concurrently with the filing of the preliminary or pro forma long form prospectus, the following:
(i) Blackline Copy of the Prospectus -- in the case of a pro forma prospectus, a copy of the pro forma prospectus blacklined to show changes and the text of deletions from the latest prospectus filed;
(i.1) Blackline Copy of the ETF Facts Document -- in the case of a pro forma prospectus for an ETF, a copy of the pro forma ETF facts document for each class or series of securities of the ETF blacklined to show changes and the text of deletions from the latest ETF facts document previously filed;
(ii) Personal Information Form and Authorization to Collect, Use and Disclose Personal Information -- a completed personal information form for,
(A) each director and executive officer of the issuer,
(B) each promoter of the issuer, and
(C) if the promoter is not an individual,
(I) in the case of an issuer that is not an investment fund, each director and executive officer of the promoter, and
(II) in the case of an issuer that is an investment fund, and the promoter is not the manager of the investment fund, each director and executive officer of the promoter;
(iii) Auditor's Comfort Letter regarding Audited Financial Statements -- if a financial statement of an issuer or a business included in, or incorporated by reference into, a preliminary or pro forma long form prospectus is accompanied by an unsigned auditor's report, a signed letter addressed to the regulator from the auditor of the issuer or of the business, as applicable, prepared in accordance with the form suggested for this circumstance in the Handbook; and
(iv) Marketing Materials -- a copy of any template version of the marketing materials required to be delivered under paragraph 13.7(4)(c) or 13.12(2)(c).
(1.1) Despite subparagraph 9.1(1)(b)(ii), an investment fund is not required to deliver a personal information form for an individual referred to in subparagraph (1)(b)(ii) if the individual has submitted a Form 33-109F4 Registration of Individuals and Review of Permitted Individuals under National Instrument 33-109 Registration Information.
(2) Despite subparagraph (1)(b)(ii), an issuer is not required to deliver to the regulator a personal information form for an individual if the issuer, another issuer or, if the issuer is an investment fund, the manager of the investment fund issuer or another investment fund issuer, previously delivered a personal information form for the individual and all of the following are satisfied:
(a) the certificate and consent included in or attached to the personal information form was executed by the individual within three years preceding the date of filing of the preliminary or pro-forma long form prospectus;
(b) the responses given by the individual to questions 6 through 10 of the individual's personal information form are correct as at a date that is within 30 days of the filing of the preliminary or proforma long form prospectus;
(c) if the personal information form was previously delivered to the regulator by another issuer, the issuer delivers to the regulator, concurrently with the filing of the preliminary or pro forma long form prospectus, a copy of the previously delivered personal information form or alternative information that is satisfactory to the regulator.
(3) Until May 14, 2016, subparagraph (1)(b)(ii) does not apply to an issuer in respect of the delivery of a personal information form for an individual if the issuer or, if the issuer is an investment fund, the manager of the investment fund issuer, previously delivered to the regulator a predecessor personal information form for the individual and all of the following are satisfied:
(a) the certificate and consent included in or attached to the predecessor personal information form was executed by the individual within three years preceding the date of filing of the preliminary or proforma long form prospectus;
(b) the responses given by the individual to questions 4(B) and (C) and questions 6 through 9 or, in the case of a TSX/TSXV personal information form in effect after September 8, 2011, questions 6 through 10, of the individual's predecessor personal information form are correct as at a date that is within 30 days of the filing of the preliminary or pro-forma long form prospectus.
9.2 An issuer that files a final long form prospectus must
(a) file the following with the final long form prospectus:
(i) Signed Copy -- a signed copy of the final long form prospectus;
(ii) Documents Affecting the Rights of Securityholders -- a copy of any document described under subparagraph 9.1(1)(a)(ii) that has not previously been filed;
(iii) Material Contracts -- a copy of each material contract required to be filed under section 9.3 that has not previously been filed under subparagraph 9.1(1)(a)(iii);
(iv) Investment Fund Documents -- a copy of any document described under subparagraph 9.1(1)(a)(iv), (iv.1) or (iv.2) that has not previously been filed;
(v) Other Reports and Valuations -- a copy of any report or valuation referred to in the final long form prospectus, for which a consent is required to be filed under section 10.1 and that has not previously been filed, other than a technical report that
(A) deals with a mineral project or oil and gas activities of the issuer, and
(B) is not otherwise required to be filed under subparagraph 9.1(1)(a)(v) or (vi);
(vi) Issuer's Submission to Jurisdiction -- a submission to jurisdiction and appointment of agent for service of process of the issuer in the form set out in Appendix B, if an issuer is incorporated or organized in a foreign jurisdiction and does not have an office in Canada;
(vii) Non-Issuer's Submission to Jurisdiction -- a submission to jurisdiction and appointment of agent for service of process of
(A) each selling securityholder,
(A.1) each director of the issuer, and
(B) any other person or company that provides or signs a certificate under Part 5 or other securities legislation, other than an issuer,
in the form set out in Appendix C, if the person or company is incorporated or organized in a foreign jurisdiction and does not have an office in Canada or is an individual who resides outside of Canada;
(viii) Expert's Consents -- the consents required to be filed under section 10.1;
(ix) Credit Supporter's Consent -- the written consent of the credit supporter to the inclusion of its financial statements in the final long form prospectus, if financial statements of a credit supporter are required under Item 33 of Form 41-101F1 to be included in a final long form prospectus and a certificate of the credit supporter is not required under section 5.12 to be included in the final long form prospectus;
(x) Undertaking in Respect of Credit Supporter Disclosure -- an undertaking of the issuer to file the periodic and timely disclosure of a credit supporter similar to the disclosure provided under section 12.1 of Form 44-101F1, so long as the securities being distributed are issued and outstanding;
(xi) Undertaking in Respect of Continuous Disclosure -- An undertaking of the issuer to provide to its securityholders separate financial statements for an operating entity that investors need to make an informed decision about investing in the issuer's securities if
(A) the issuer is an income trust that is formed as a mutual fund trust as that term is used in the Income Tax Act (Canada), other than an "investment fund" as defined in section 1.1 of NI 81-106,
(B) the underlying business or income producing assets of the operating entity generate net cash flow available for distribution to the issuer's securityholders, and
(C) the issuer's performance and prospects depend primarily on the performance and operations of the operating entity;
(xii) Undertaking to File Agreements, Contracts and Material Contracts -- if an agreement, contract or declaration of trust under subparagraph (ii) or (iv) or a material contract under subparagraph (iii) has not been executed or become effective before the filing of the final long form prospectus but will be executed on or before the completion of the distribution, the issuer must file with the securities regulatory authority, no later than the time of filing of the final long form prospectus, an undertaking of the issuer to the securities regulatory authority to file the agreement, contract, declaration of trust or material contract promptly and in any event no later than seven days after execution of the agreement, contract, declaration of trust or material contract;
(xii.1) Undertaking to File Unexecuted Documents -- if a document referred to in subparagraph (ii) does not need to be executed in order to become effective and has not become effective before the filing of the final long form prospectus, but will become effective on or before the completion of the distribution, the issuer must file with the securities regulatory authority, no later than the time of filing of the final long form prospectus, an undertaking of the issuer to the securities regulatory authority to file the document promptly and in any event no later than seven days after the document becomes effective;
(xiii) Undertaking in Respect of Restricted Securities -- for distributions of non-voting securities, an undertaking of the issuer to give notice to holders of non-voting securities of a meeting of securityholders if a notice of such a meeting is given to its registered holders of voting securities; and
(xiv) Marketing Materials -- a copy of any template version of the marketing materials required to be filed under paragraph 13.7(1)(e), 13.7(7)(a), 13.8(1)(e) or 13.8(7)(b) that has not previously been filed; and
(b) deliver to the regulator, no later than the filing of the final long form prospectus
(i) Blackline Copy of the Prospectus -- a copy of the final long form prospectus blacklined to show changes from the preliminary or pro forma long form prospectus;
(i.1) Blackline Copy of the ETF Facts Document -- in the case of a final long form prospectus for an ETF, a copy of the ETF facts document for each class or series of securities of the ETF blacklined to show changes and the text of deletions from the preliminary or pro forma ETF facts document;
(ii) Communication with Exchange -- if the issuer has made an application to list the securities being distributed on an exchange in Canada, a copy of a communication in writing from the exchange stating that the application for listing has been made and has been accepted subject to the issuer meeting the requirements for listing of the exchange;
(iii) Marketing Materials -- a copy of any template version of the marketing materials required to be delivered under paragraph 13.7(4)(c), 13.8(4)(c) or 13.12(2)(c) that has not previously been delivered;
(iv) Evidence of financial ability -- the evidence of financial ability required to be delivered under section 8A.4 if it has not previously been delivered; and
(v) Evidence of fair value -- the evidence of fair value required to be delivered under subsection 8A.2(2) if it has not previously been delivered.
9.3(1) Unless previously filed, an issuer that files a long form prospectus must file a material contract entered into
(a) since the beginning of the last financial year ending before the date of the prospectus, or
(b) before the beginning of the last financial year ending before the date of the prospectus if that material contract is still in effect.
(2) Despite subsection (1), an issuer is not required to file a material contract entered into in the ordinary course of business unless the material contract is
(a) a contract to which directors, officers, promoters, selling securityholders or underwriters are parties, other than a contract of employment,
(b) a continuing contract to sell the majority of the issuer's products or services or to purchase the majority of the issuer's requirements of goods, services, or raw materials,
(c) a franchise or licence or other agreement to use a patent, formula, trade secret, process or trade name,
(d) a financing or credit agreement with terms that have a direct correlation with anticipated cash distributions,
(e) an external management or external administration agreement, or
(f) a contract on which the issuer's business is substantially dependent.
(3) A provision in a material contract filed pursuant to subsections (1) or (2) may be omitted or marked to be unreadable if an executive officer of the issuer reasonably believes that disclosure of that provision would be seriously prejudicial to the interests of the issuer or would violate confidentiality provisions.
(4) Subsection (3) does not apply if the provision relates to
(a) debt covenants and ratios in financing or credit agreements,
(b) events of default or other terms relating to the termination of the material contract, or
(c) other terms necessary for understanding the impact of the material contract on the business of the issuer.
(5) If a provision is omitted or marked to be unreadable under subsection (3), the issuer must include a description of the type of information that has been omitted or marked to be unreadable immediately after the provision in the copy of the material contract filed by the issuer.
(6) Despite subsections (1) and (2), an issuer is not required to file a material contract entered into before January 1, 2002 if the issuer is a reporting issuer in at least one jurisdiction immediately before filing the prospectus.
10.1 (1) Subject to subsection (1.1), an issuer must file the written consent of
(a) any solicitor, auditor, accountant, engineer, or appraiser,
(b) any notary in Québec, and
(c) any person or company whose profession or business gives authority to a statement made by that person or company.
(1.1) Subsection (1) does not apply unless the person or company is named in a prospectus or an amendment to a prospectus directly or, if applicable, in a document incorporated by reference into the prospectus or amendment,
(a) as having prepared or certified any part of the prospectus or the amendment,
(b) as having opined on financial statements from which selected information included in the prospectus has been derived and which audit opinion is referred to in the prospectus directly or in a document incorporated by reference, or
(c) as having prepared or certified a report, valuation, statement or opinion referred to in the prospectus or the amendment directly or in a document incorporated by reference.
(2) A consent referred to in subsection (1) must
(a) be filed no later than the time the final prospectus or the amendment to the final prospectus is filed or, for the purposes of future financial statements that have been incorporated by reference in a prospectus under subsection 15.2(3), no later than the date that those financial statements are filed,
(b) state that the person or company being named consents
(i) to being named, and
(ii) to the use of that person or company's report, valuation, statement or opinion,
(c) refer to the report, valuation, statement or opinion stating the date of the report, valuation, statement or opinion, and
(d) contain a statement that the person or company referred to in subsection (1)
(i) has read the prospectus, and
(ii) has no reason to believe that there are any misrepresentations in the information contained in it that are
(A) derived from the report, valuation, statement or opinion, or
(B) within the knowledge of the person or company as a result of the services performed by the person or company in connection with the report, financial statements, valuation, statement or opinion.
(3) In addition to any other requirement of this section, the consent of an auditor or accountant must also state
(a) the dates of the financial statements on which the report of the person or company is made, and
(b) that the person or company has no reason to believe that there are any misrepresentations in the information contained in the prospectus that are
(i) derived from the financial statements on which the person or company has reported, or
(ii) within the knowledge of the person or company as a result of the audit of the financial statements.
(4) Subsection (1) does not apply to a designated rating organization or its DRO affiliate that issues a rating to the securities being distributed under the prospectus.
10.2 If the proceeds of the distribution will be used to substantially fund a material undertaking that would constitute a material departure from the business or operations of the issuer and the issuer has not obtained all material licences, registrations and approvals necessary for the stated principal use of proceeds,
(a) the issuer must appoint a registered dealer authorized to make the distribution, a Canadian financial institution, or a lawyer who is a practicing member in good standing with a law society of a jurisdiction in which the securities are being distributed, or a notary in Québec, to hold in trust all funds received from subscriptions until all material licences, registrations and approvals necessary for the stated principal use of proceeds have been obtained, and
(b) if all material licences, registrations and approvals necessary for the operation of the stated principal use of proceeds have not been obtained within 90 days from the date of receipt of the final prospectus, the trustee must return the funds to subscribers.
11.1 Securities that are sold to create the over-allocation position in connection with a distribution under a prospectus must be distributed under the prospectus.
11.2 Except as required under section 11.3, no person or company may distribute securities under a prospectus to any person or company acting as an underwriter in connection with the distribution of securities under the prospectus, other than
(a) an over-allotment option granted to one or more persons or companies for acting as an underwriter in connection with the distribution or any security issuable or transferable on the exercise of such an over-allotment option; or
(b) securities issued or paid as compensation to one or more persons or companies for acting as an underwriter in respect of other securities that are distributed under the prospectus, where the number or principal amount of the securities issued as compensation, on an as-if-converted basis, does not in the aggregate exceed 10% of the total of the base offering on an as-if converted basis plus any securities that would be acquired upon the exercise of an over-allotment option.
11.3 If an underwriter has agreed to purchase a specified number or principal amount of the securities at a specified price, the underwriter must take up the securities, if at all, within 42 days after the date of the receipt for the final prospectus.
12.1 This Part does not apply to
(a) securities of mutual funds,
(b) securities that carry a right to vote subject to a restriction on the number or percentage of securities that may be voted or owned by persons or companies that are not citizens or residents of Canada or that are otherwise considered as a result of any law applicable to the issuer to be non-Canadians, but only to the extent of the restriction, and
(c) securities that are subject to a restriction, imposed by any law governing the issuer, on the level of ownership of the securities by a person, company or combination of persons or companies, but only to the extent of the restriction.
12.2 (1) An issuer must not refer to a security in a prospectus by a term or a defined term that includes the word "common" unless the security is an equity security to which are attached voting rights exercisable in all circumstances, irrespective of the number or percentage of securities owned, that are not less, per security, than the voting rights attached to any other outstanding security of the issuer.
(2) An issuer must not refer in a prospectus to a term or defined term that includes the word "preference" or "preferred", unless the security is a security, other than an equity security, to which is attached a preference or right over any class of equity security of the issuer.
(3) If restricted securities are referred to in the constating documents of the issuer by a term that is different from the appropriate restricted security term, the restricted securities may be described, in one place only in the prospectus, by the term used in the constating documents of the issuer; provided that, the description is not on the front page of the prospectus and is in the same type face and type size as that used generally in the body of the prospectus.
(4) A class of securities that is or may become restricted securities must be referred to in a prospectus using a term or a defined term that includes the appropriate restricted security term.
12.3 (1) Subject to subsection (3), an issuer must not file a prospectus under which restricted securities, subject securities or securities that are, directly or indirectly, convertible into, or exercisable or exchangeable for, restricted securities or subject securities, are distributed unless
(a) the distribution has received prior majority approval of the securityholders of the issuer in accordance with applicable law, including approval on a class basis if required and excluding any votes attaching at the time to securities held, directly or indirectly, by affiliates of the issuer or control persons of the issuer, or
(b) at the time of any restricted security reorganization related to the securities to be distributed
(i) the restricted security reorganization received prior majority approval of the securityholders of the issuer in accordance with applicable law, including approval on a class basis if required and excluding any votes attaching at the time to securities held, directly or indirectly, by affiliates of the issuer or control persons of the issuer,
(ii) the issuer was a reporting issuer in at least one jurisdiction, and
(iii) no purposes or business reasons for the creation of restricted securities were disclosed that are inconsistent with the purpose of the distribution.
(2) Subject to subsection (3), for each approval referred to in subsection (1), the issuer must have provided prior written disclosure in an information circular or notice to its securityholders that included
(a) the name of each affiliate of the issuer that was a beneficial owner of securities of the issuer and the number of securities beneficially owned, directly or indirectly, by the affiliate as of the date of the information circular or notice to the extent known to the issuer after reasonable inquiry,
(b) the name of each control person and the number of securities beneficially owned, directly or indirectly, by the control person as of the date of the information circular or notice, to the extent known to the issuer after reasonable inquiry,
(c) a statement of the number of votes attaching to the securities that were excluded for the purpose of the approval to the extent known to the issuer after reasonable inquiry, and
(d) the purpose and business reasons for the creation of restricted securities.
(3) Subsections (1) and (2) do not apply if
(a) the securities offered by the prospectus are of an existing class of restricted securities that were created before December 21, 1984,
(b) the issuer was a private issuer immediately before filing the prospectus,
(c) the securities offered by the prospectus are of the same class as securities distributed under a previous prospectus that was filed by an issuer that was, at the time of filing the previous prospectus, a private issuer,
(d) the securities offered by the prospectus are previously unissued restricted securities distributed by way of stock dividend in the ordinary course to securityholders instead of a cash dividend if at the time of distribution there is a published market for the restricted securities,
(e) the securities offered by the prospectus are distributed as a stock split that takes the form of a distribution of previously unissued restricted securities by way of stock dividend to holders of the same class of restricted securities if at the time of distribution there is a published market for the restricted securities and the distribution is part of a concurrent distribution by way of stock dividend to holders of all equity securities under which all outstanding equity securities of the issuer are increased in the same proportion, or
(f) as of a date not more than seven days before the date of the prospectus, the issuer expects that in each local jurisdiction in which the prospectus will be filed the number of securities of each class of equity securities held by registered holders whose last address as shown on the books of the issuer is in the local jurisdiction, or beneficially owned by persons or companies in the local jurisdiction, will be less than two percent of the outstanding number of securities of the class after giving effect to the proposed distribution.
13.0 (1) This Part applies to issuers other than investment funds filing a prospectus in the form of Form 41-101F2 or Form 41-101F3.
(2) In this Part,
"comparables" means information that compares an issuer to other issuers;
"convertible security" has the same meaning as in section 1.1 of National Instrument 45-102 Resale of Securities;
"exchangeable security" has the same meaning as in section 1.1 of National Instrument 45-102 Resale of Securities;
"underlying security" has the same meaning as in section 1.1 of National Instrument 45-102 Resale of Securities;
"U.S. cross-border initial public offering" means an initial public offering of securities of an issuer being made contemporaneously in the United States of America and Canada by way of a prospectus filed with a securities regulatory authority in a jurisdiction of Canada and a U.S. prospectus filed with the SEC;
"U.S. cross-border offering" means an offering of securities of an issuer being made contemporaneously in the United States of America and Canada by way of a prospectus filed with a securities regulatory authority in a jurisdiction of Canada and a U.S. prospectus filed with the SEC, and includes a U.S. cross-border initial public offering;
"U.S. prospectus" means a prospectus that has been prepared in accordance with the disclosure and other requirements of U.S. federal securities law for an offering of securities registered under the 1933 Act.
(3) In this Part, for greater certainty, a reference to "provides" includes showing a document to a person without allowing the person to retain or make a copy of the document.
13.1 (1) A preliminary prospectus notice or other communication used in connection with a prospectus offering during the waiting period must contain the following legend or words to the same effect:
"A preliminary prospectus containing important information relating to these securities has been filed with securities commissions or similar authorities in certain jurisdictions of Canada. The preliminary prospectus is still subject to completion or amendment. Copies of the preliminary prospectus may be obtained from [insert name and contact information for dealer or other relevant person or entity.] There will not be any sale or any acceptance of an offer to buy the securities until a receipt for the final prospectus has been issued."
(2) If the preliminary prospectus notice or other communication is in writing, include the wording required under subsection (1) in bold type that is at least as large as that used generally in the body of the text.
(3) Subsection (1) does not apply to standard term sheets and marketing materials.
13.2 (1) A final prospectus notice or other communication used in connection with a prospectus offering following the issuance of a receipt for the final prospectus must contain the following legend or words to the same effect:
"This offering is only made by prospectus. The prospectus contains important detailed information about the securities being offered. Copies of the prospectus may be obtained from [insert name and contact information for dealer or other relevant person or entity.] Investors should read the prospectus before making an investment decision."
(2) If the final prospectus notice or other communication is in writing, include the wording required under subsection (1) in bold type that is at least as large as that used generally in the body of the text.
(3) Subsection (1) does not apply to standard term sheets and marketing materials.
13.3 [Repealed]
13.4 (1) In this section, "public issuer" means an issuer that
(a) is a reporting issuer in a jurisdiction of Canada;
(b) is an SEC issuer;
(c) has a class of securities that has been assigned a ticker symbol by the Financial Industry Regulatory Authority in the United States of America for use on any of the over-the-counter markets in the United States of America;
(d) has a class of securities that have been traded on an over-the-counter market with respect to which trade data is publicly reported; or
(e) has any of its securities listed, quoted or traded on a marketplace outside of Canada or any other facility outside of Canada for bringing together buyers and sellers of securities and with respect to which trade data is publicly reported.
(2) Subject to subsections (3) to (7), the prospectus requirement does not apply to a solicitation of an expression of interest in order to ascertain if there would be sufficient interest in an initial public offering of securities by an issuer pursuant to a long form prospectus if
(a) the issuer has a reasonable expectation of filing a preliminary long form prospectus in respect of an initial public offering in at least one jurisdiction of Canada;
(b) the issuer is not a public issuer before the date of the preliminary long form prospectus;
(c) an investment dealer makes the solicitation on behalf of the issuer;
(d) the issuer provided written authorization to the investment dealer to act on its behalf before the investment dealer made the solicitation;
(e) the solicitation is made to an accredited investor; and
(f) subject to subsection (3), the issuer and the investment dealer keep all information about the proposed offering confidential until the earlier of
(i) the information being generally disclosed in a preliminary long form prospectus or otherwise, or
(ii) the issuer confirming in writing that it will not be pursuing the potential offering.
(3) An investment dealer must not solicit an expression of interest from an accredited investor pursuant to subsection (2) unless
(a) all written material provided to the accredited investor
(i) is approved in writing by the issuer before it is provided,
(ii) is marked confidential, and
(iii) contains a legend stating that the material does not provide full disclosure of all material facts relating to the issuer, the securities or the offering and is not subject to liability for misrepresentations under applicable securities legislation; and
(b) before providing the investor with any information about the issuer, the securities or the offering, the investment dealer obtains confirmation in writing from the investor that the investor will keep information about the proposed offering confidential, and will not use the information for any purpose other than assessing the investor's interest in the offering, until the earlier of
(i) the information being generally disclosed in a preliminary long form prospectus or otherwise, or
(ii) the issuer confirming in writing that it will not be pursuing the potential offering.
(4) If any investment dealer solicits an expression of interest pursuant to subsection (2), the issuer must not file a preliminary long form prospectus in respect of an initial public offering until the date which is at least 15 days after the date on which any investment dealer last solicited an expression of interest from an accredited investor pursuant to that subsection.
(5) An issuer relying on the exemption in subsection (2) must keep
(a) a written record of any investment dealer that it authorized to act on its behalf in making solicitations in reliance on the exemption; and
(b) a copy of any written authorizations referred to in paragraph (2)(d).
(6) If an investment dealer solicits an expression of interest pursuant to subsection (2), the investment dealer must keep
(a) a written record of any accredited investor that it solicited in reliance on the exemption;
(b) a copy of any written material and written approval referred to in subparagraph (3)(a)(i); and
(c) any written confirmations referred to in paragraph (3)(b).
(7) Subsection (2) does not apply if
(a) any of the issuer's securities are held by a control person that is a public issuer; and
(b) the initial public offering of the issuer would be a material fact or material change with respect to the control person.
13.5 (1) An investment dealer that provides a standard term sheet to a potential investor during the waiting period is exempt from the prospectus requirement with respect to providing the standard term sheet if
(a) the standard term sheet complies with subsections (2) and (3);
(b) other than contact information for the investment dealer or underwriters, all information in the standard term sheet concerning the issuer, the securities or the offering is disclosed in, or derived from, the preliminary prospectus or any amendment; and
(c) a receipt for the preliminary prospectus has been issued in the local jurisdiction.
(2) A standard term sheet provided under subsection (1) must be dated and include the following legend, or words to the same effect, on the first page:
A preliminary prospectus containing important information relating to the securities described in this document has been filed with the securities regulatory authorit[y/ies] in [each of/certain of the provinces/provinces and territories of Canada].
The preliminary prospectus is still subject to completion. Copies of the preliminary prospectus may be obtained from [insert contact information for the investment dealer or underwriters]. There will not be any sale or any acceptance of an offer to buy the securities until a receipt for the final prospectus has been issued.
This document does not provide full disclosure of all material facts relating to the securities offered. Investors should read the preliminary prospectus, the final prospectus and any amendment for disclosure of those facts, especially risk factors relating to the securities offered, before making an investment decision.
(3) A standard term sheet provided under subsection (1) may contain only the information referred to in subsection (2) and the following information in respect of the issuer, the securities or the offering:
(a) the name of the issuer;
(b) the jurisdiction or foreign jurisdiction in which the issuer's head office is located;
(c) the statute under which the issuer is incorporated, continued or organized or, if the issuer is an unincorporated entity, the laws of the jurisdiction or foreign jurisdiction under which it is established and exists;
(d) a brief description of the business of the issuer;
(e) a brief description of the securities;
(f) the price or price range of the securities;
(g) the total number or dollar amount of the securities, or range of the total number or dollar amount of the securities;
(h) the terms of any over-allotment option;
(i) the names of the underwriters;
(j) whether the offering is on a firm commitment or best efforts basis;
(k) the amount of the underwriting commission, fee or discount;
(l) the proposed or expected closing date of the offering;
(m) a brief description of the use of proceeds;
(n) the exchange on which the securities are proposed to be listed, provided that the standard term sheet complies with the requirements of securities legislation for listing representations;
(o) in the case of debt securities, the maturity date of the debt securities and a brief description of any interest payable on the debt securities;
(p) in the case of preferred shares, a brief description of any dividends payable on the securities;
(q) in the case of convertible securities, a brief description of the underlying securities into which the convertible securities are convertible;
(r) in the case of exchangeable securities, a brief description of the underlying securities into which the exchangeable securities are exchangeable;
(s) in the case of restricted securities, a brief description of the restriction;
(t) in the case of securities for which a credit supporter has provided a guarantee or alternative credit support, a brief description of the credit supporter and the guarantee or alternative credit support provided;
(u) whether the securities are redeemable or retractable;
(v) a statement that the securities are eligible, or are expected to be eligible, for investment in registered retirement savings plans, tax-free savings accounts or other registered plans, if the issuer has received, or reasonably expects to receive, a legal opinion that the securities are so eligible;
(w) contact information for the investment dealer or underwriters.
(4) For the purposes of subsection (3), "brief description" means a description consisting of no more than three lines of text in type that is at least as large as that used generally in the body of the standard term sheet.
13.6 (1) An investment dealer must not provide a standard term sheet to a potential investor after a receipt for a final prospectus or any amendment is issued unless
(a) the standard term sheet complies with subsections (2) and (3);
(b) other than contact information for the investment dealer or underwriters, all information in the standard term sheet concerning the issuer, the securities or the offering is disclosed in, or derived from, the final prospectus or any amendment; and
(c) a receipt for the final prospectus has been issued in the local jurisdiction.
(2) A standard term sheet provided under subsection (1) must be dated and include the following legend, or words to the same effect, on the first page:
A final prospectus containing important information relating to the securities described in this document has been filed with the securities regulatory authorit[y/ies] in [each of/certain of the provinces/provinces and territories of Canada].
Copies of the final prospectus may be obtained from [insert contact information for the investment dealer or underwriters].
This document does not provide full disclosure of all material facts relating to the securities offered. Investors should read the final prospectus, and any amendment, for disclosure of those facts, especially risk factors relating to the securities offered, before making an investment decision.
(3) A standard term sheet provided under subsection (1) may contain only the information referred to in subsection (2) and the information referred to in subsection 13.5(3).
13.7 (1) An investment dealer that provides marketing materials to a potential investor during the waiting period is exempt from the prospectus requirement with respect to providing the marketing materials if
(a) the marketing materials comply with subsections (2) to (8);
(b) other than contact information for the investment dealer or underwriters and any comparables, all information in the marketing materials concerning the issuer, the securities or the offering is disclosed in, or derived from, the preliminary prospectus or any amendment;
(c) other than prescribed language, the marketing materials contain the same cautionary language in bold type as contained on the cover page, and in the summary, of the preliminary prospectus;
(d) a template version of the marketing materials is approved in writing by the issuer and the lead underwriter before the marketing materials are provided;
(e) a template version of the marketing materials is filed on or before the day that the marketing materials are first provided;
(f) a receipt for the preliminary prospectus has been issued in the local jurisdiction; and
(g) the investment dealer provides a copy of the preliminary prospectus and any amendment with the marketing materials.
(2) If a template version of the marketing materials is approved in writing by the issuer and lead underwriter under paragraph (1)(d) and filed under paragraph (1)(e), an investment dealer may provide a limited-use version of the marketing materials that
(a) has a date that is different than the template version;
(b) contains a cover page referring to the investment dealer or underwriters or a particular investor or group of investors;
(c) contains contact information for the investment dealer or underwriters; or
(d) has text in a format, including the type's font, colour or size, that is different than the template version.
(3) If a template version of the marketing materials is divided into separate sections for separate subjects and is approved in writing by the issuer and lead underwriter under paragraph (1)(d), and that template version is filed under paragraph (1)(e), an investment dealer may provide a limited-use version of the marketing materials that includes only one or more of those separate sections.
(4) The issuer may remove any comparables, and any disclosure relating to those comparables, from the template version of the marketing materials before filing it under paragraph (1)(e) or (7)(a) if
(a) the comparables, and any disclosure relating to the comparables, are in a separate section of the template version of the marketing materials;
(b) the template version of the marketing materials that is filed contains a note advising that the comparables, and any disclosure relating to the comparables, were removed in accordance with this subsection, provided that the note appears immediately after where the removed comparables and related disclosure would have been;
(c) if the prospectus is filed in the local jurisdiction, a complete template version of the marketing materials containing the comparables, and any disclosure relating to the comparables, is delivered to the securities regulatory authority; and
(d) the complete template version of the marketing materials contains disclosure proximate to the comparables which
(i) explains what comparables are;
(ii) explains the basis on which the other issuers were included in the comparables and why the other issuers are considered to be an appropriate basis for comparison with the issuer;
(iii) explains the basis on which the compared attributes were included;
(iv) states that the information about the other issuers was obtained from public sources and has not been verified by the issuer or the underwriters;
(v) discloses any risks relating to the comparables, including risks in making an investment decision based on the comparables; and
(vi) states that if the comparables contain a misrepresentation, the investor does not have a remedy under securities legislation.
(5) Marketing materials provided under subsection (1) must be dated and include the following legend, or words to the same effect, on the first page:
A preliminary prospectus containing important information relating to the securities described in this document has been filed with the securities regulatory authorit[y/ies] in [each of/certain of the provinces/provinces and territories of Canada]. A copy of the preliminary prospectus, and any amendment, is required to be delivered with this document.
The preliminary prospectus is still subject to completion. There will not be any sale or any acceptance of an offer to buy the securities until a receipt for the final prospectus has been issued.
This document does not provide full disclosure of all material facts relating to the securities offered. Investors should read the preliminary prospectus, the final prospectus and any amendment for disclosure of those facts, especially risk factors relating to the securities offered, before making an investment decision.
(6) If marketing materials are provided during the waiting period under subsection (1), the issuer must include the template version of the marketing materials filed under paragraph 1(e) in its final prospectus, or incorporate by reference the template version of the marketing materials filed under paragraph 1(e) into its final prospectus, in the manner described in subsection 36A.1(1) of Form 41-101F1 or subsection 11.6(1) of Form 44-101F1, as applicable.
(7) If the final prospectus or any amendment modifies a statement of a material fact that appeared in marketing materials provided during the waiting period under subsection (1), the issuer must
(a) prepare and file, at the time the issuer files the final prospectus or any amendment, a revised template version of the marketing materials that is blacklined to show the modified statement, and
(b) include in the final prospectus, or any amendment, the disclosure required by subsection 36A.1(3) of Form 41-101F1 or subsection 11.6(3) of Form 44-101F1, as applicable.
(8) A revised template version of the marketing materials filed under subsection (7) must comply with section 13.8.
(9) If marketing materials are provided during the waiting period under subsection (1) but the issuer does not comply with subsection (6), the marketing materials are deemed for purposes of securities legislation to be incorporated into the issuer's final prospectus as of the date of the final prospectus to the extent not otherwise expressly modified or superseded by a statement contained in the final prospectus.
13.8 (1) An investment dealer must not provide marketing materials to a potential investor after a receipt for a final prospectus or any amendment is issued unless
(a) the marketing materials comply with subsections (2) to (8);
(b) other than contact information for the investment dealer or underwriters and any comparables, all information in the marketing materials concerning the issuer, the securities or the offering is disclosed in, or derived from, the final prospectus and any amendment;
(c) other than prescribed language, the marketing materials contain the same cautionary language in bold type as contained on the cover page, and in the summary, of the final prospectus;
(d) a template version of the marketing materials is approved in writing by the issuer and the lead underwriter before the marketing materials are provided;
(e) a template version of the marketing materials is filed on or before the day that the marketing materials are first provided;
(f) a receipt for the final prospectus has been issued in the local jurisdiction; and
(g) the investment dealer provides a copy of the final prospectus, and any amendment, with the marketing materials.
(2) If a template version of the marketing materials is approved in writing by the issuer and lead underwriter under paragraph (1)(d) and filed under paragraph (1)(e), an investment dealer may provide a limited-use version of the marketing materials that
(a) has a date that is different than the template version;
(b) contains a cover page referring to the investment dealer or underwriters or a particular investor or group of investors;
(c) contains contact information for the investment dealer or underwriters; or
(d) has text in a format, including the type's font, colour or size, that is different than the template version.
(3) If a template version of the marketing materials is divided into separate sections for separate subjects and is approved in writing by the issuer and lead underwriter under paragraph (1)(d), and that template version is filed under paragraph (1)(e), an investment dealer may provide a limited-use version of the marketing materials that includes only one or more of those separate sections.
(4) The issuer may remove any comparables, and any disclosure relating to those comparables, from the template version of the marketing materials before filing it under paragraph (1)(e) or (7)(b) if
(a) the comparables, and any disclosure relating to the comparables, are in a separate section of the template version of the marketing materials;
(b) the template version of the marketing materials that is filed contains a note advising that the comparables, and any disclosure relating to the comparables, were removed in accordance with this subsection, provided that the note appears immediately after where the removed comparables and related disclosure would have been;
(c) if the prospectus is filed in the local jurisdiction, a complete template version of the marketing materials containing the comparables, and any disclosure relating to the comparables, is delivered to the securities regulatory authority; and
(d) the complete template version of the marketing materials contains the disclosure referred to in paragraph 13.7(4)(d).
(5) Marketing materials provided under subsection (1) must be dated and include the following legend, or words to the same effect, on the first page:
A final prospectus containing important information relating to the securities described in this document has been filed with the securities regulatory authorit[y/ies] in [each of/certain of the provinces/provinces and territories of Canada]. A copy of the final prospectus, and any amendment, is required to be delivered with this document.
This document does not provide full disclosure of all material facts relating to the securities offered. Investors should read the final prospectus, and any amendment, for disclosure of those facts, especially risk factors relating to the securities offered, before making an investment decision.
(6) An investment dealer must not provide marketing materials under subsection (1) unless the issuer
(a) has included the template version of the marketing materials filed under paragraph 1(e) in its final prospectus, and any amendment, or incorporated by reference the template version of the marketing materials filed under paragraph 1(e) into its final prospectus, and any amendment, in the manner described in subsection 36A.1(1) of Form 41-101F1 or subsection 11.6(1) of Form 44-101F1, as applicable, or
(b) has included in its final prospectus, and any amendment, the statement described in subsection 36A.1(4) of Form 41-101F1 or subsection 11.6(4) of Form 44-101F1, as applicable.
(7) If an amendment to a final prospectus modifies a statement of material fact that appeared in marketing materials provided under subsection (1), the issuer must
(a) indicate in the amendment to the final prospectus that the marketing materials are not part of the final prospectus, as amended, to the extent that the contents of the marketing materials have been modified or superseded by a statement contained in the amendment;
(b) prepare and file, at the time the issuer files the amendment to the final prospectus, a revised template version of the marketing materials that is blacklined to show the modified statement; and
(c) include in the amendment to the final prospectus the disclosure required by subsection 36A.1(3) of Form 41-101F1 or subsection 11.6(3) of Form 44-101F1, as applicable.
(8) Any revised template version of the marketing materials filed under subsection (7) must comply with this section.
(9) If marketing materials are provided under subsection (1) but the issuer did not comply with subsection (6), the marketing materials are deemed for purposes of securities legislation to be incorporated into the issuer's final prospectus as of the date of the final prospectus to the extent not otherwise expressly modified or superseded by a statement contained in the final prospectus.
13.9 (1) An investment dealer that conducts a road show for potential investors during the waiting period is exempt from the prospectus requirement with respect to that road show if
(a) the road show complies with subsections (2) to (4); and
(b) a receipt for the preliminary prospectus has been issued in the local jurisdiction.
(2) Subject to section 13.12, an investment dealer must not provide marketing materials to an investor attending a road show conducted under subsection (1) unless the marketing materials are provided in accordance with section 13.7.
(3) If an investment dealer conducts a road show, the investment dealer must establish and follow reasonable procedures to
(a) ask any investor attending the road show in person, by telephone conference call, on the internet or by other electronic means to provide their name and contact information;
(b) keep a record of any information provided by the investor; and
(c) provide the investor with a copy of the preliminary prospectus and any amendment.
(4) If an investment dealer permits an investor, other than an accredited investor, to attend a road show, the investment dealer must commence the road show with the oral reading of the following statement or a statement to the same effect:
This presentation does not provide full disclosure of all material facts relating to the securities offered. Investors should read the preliminary prospectus, the final prospectus and any amendment for disclosure of those facts, especially risk factors relating to the securities offered, before making an investment decision.
13.10 (1) An investment dealer must not conduct a road show for potential investors after a receipt for a final prospectus or any amendment is issued unless
(a) the road show complies with subsections (2) to (4); and
(b) a receipt for the final prospectus has been issued in the local jurisdiction.
(2) Subject to section 13.12, an investment dealer must not provide marketing materials to an investor attending a road show conducted under subsection (1) unless the marketing materials are provided in accordance with section 13.8.
(3) If an investment dealer conducts a road show, the investment dealer must establish and follow reasonable procedures to
(a) ask any investor attending the road show in person, by telephone conference call, on the internet or by other electronic means to provide their name and contact information;
(b) keep a record of any information provided by the investor; and
(c) provide the investor with a copy of the final prospectus and any amendment.
(4) If an investment dealer permits an investor, other than an accredited investor, to attend a road show, the investment dealer must commence the road show with the oral reading of the following statement or a statement to the same effect:
This presentation does not provide full disclosure of all material facts relating to the securities offered. Investors should read the final prospectus and any amendment for disclosure of those facts, especially risk factors relating to the securities offered, before making an investment decision.
13.11 (1) Subject to subsection (2), the following provisions do not apply to an investment dealer that conducts a road show in connection with a U.S. cross-border initial public offering:
(a) paragraphs 13.9(3)(a) and (b);
(b) paragraphs 13.10(3)(a) and (b).
(2) Subsection (1) does not apply unless
(a) the issuer is relying on the exemption from United States filing requirements in Rule 433(d)(8)(ii) under the 1933 Act in respect of the road show; and
(b) the investment dealer establishes and follows reasonable procedures to
(i) ask any investor attending the road show in person, by telephone conference call, on the internet or by other electronic means to voluntarily provide their name and contact information; and
(ii) keep a record of any information voluntarily provided by the investor.
13.12 (1) Subject to subsections (2) to (4), if an investment dealer provides marketing materials to a potential investor in connection with a road show for a U.S. cross-border offering, the following provisions do not apply to the template version of the marketing materials relating to the road show:
(a) paragraphs 13.7(1)(e) and 13.8(1)(e);
(b) subsections 13.7(6) to (9);
(c) subsections 13.8(6) to (9);
(d) paragraphs 36A.1(1)(b) and (c), paragraph 36A.1(3)(b), subsection 36A.1(4) and section 37.6 of Form 41-101F1;
(e) paragraphs 11.6(1)(b) and (c), paragraph 11.6(3)(b) and subsection 11.6(4) of Form 44-101F1.
(2) Subsection (1) does not apply unless
(a) the underwriters have a reasonable expectation that the securities offered under the U.S. cross-border offering will be sold primarily in the United States of America;
(b) the issuer and the underwriters who sign the prospectus filed in the local jurisdiction provide a contractual right containing the language set out in subsection 36A.1(5) of Form 41-101F1, or words to the same effect, except that the language may specify that the contractual right does not apply to any comparables provided in accordance with subsection (3); and
(c) if the prospectus is filed in the local jurisdiction, the template version of the marketing materials relating to the road show is delivered to the securities regulatory authority.
(3) If the template version of the marketing materials relating to the road show contains comparables, the template version of the marketing materials must contain the disclosure referred to in paragraph 13.7(4)(d).
(4) For greater certainty, subsection (1) does not apply to marketing materials other than the marketing materials provided in connection with the road show.
13A.1 This Part applies to investment funds filing a prospectus in the form of Form 41-101F2 or Form 41-101F3.
13A.2 (1) A preliminary prospectus notice or other communication used in connection with a prospectus offering during the waiting period must contain the following legend, or words to the same effect:
A preliminary prospectus containing important information relating to these securities has been filed with securities commissions or similar authorities in certain jurisdictions of Canada. The preliminary prospectus is still subject to completion or amendment. Copies of the preliminary prospectus may be obtained from [insert name and contact information for dealer or other relevant person or company]. There will not be any sale or acceptance of an offer to buy the securities until a receipt for the final prospectus has been issued.
(2) If the preliminary prospectus notice or other communication is in writing, include the wording required under subsection (1) in bold type that is at least as large as that used generally in the body of the text.
13A.3 (1) A final prospectus notice or other communication used in connection with a prospectus offering following the issuance of a receipt for the final prospectus must contain the following legend, or words to the same effect:
This offering is made only by prospectus. The prospectus contains important detailed information about the securities being offered. Copies of the prospectus may be obtained from [insert name and contact information for dealer or other relevant person or company]. Investors should read the prospectus before making an investment decision.
(2) If the final prospectus notice or other communication is in writing, include the wording required under subsection (1) in bold type that is at least as large as that used generally in the body of the text.
13A.4 If the issuer is an investment fund, an advertisement used in connection with a prospectus offering during the waiting period may state only the following information:
(a) whether the security represents a share in an incorporated entity or an interest in an unincorporated entity;
(b) the name of the issuer;
(c) the price of the security;
(d) the fundamental investment objectives of the investment fund;
(e) the name of the manager of the investment fund;
(f) the name of the portfolio manager of the investment fund;
(g) the name and address of a person or company from whom a preliminary prospectus may be obtained and purchases of securities may be made;
(h) how many securities will be made available;
(i) whether the security is or will be a qualified investment for a registered retirement savings plan, registered retirement income fund, registered education savings plan or tax free savings account or qualifies, or will qualify, the holder for special tax treatment.
14.1 (1) This Part applies to an investment fund that prepares a prospectus in accordance with this Instrument, other than an investment fund subject to NI 81-102.
(2) Subject to sections 14.8 and 14.9, all portfolio assets of an investment fund must be held under the custodianship of one custodian that satisfies the requirements of section 14.2.
(3) No manager of an investment fund may act as a custodian or sub-custodian of the investment fund.
14.2 (1) If portfolio assets are held in Canada by a custodian or sub-custodian, the custodian or sub-custodian must be one of the following:
(a) a bank listed in Schedule I, II or III of the Bank Act (Canada);
(b) a trust company that
(i) is incorporated and licenced or registered under the laws of Canada or a jurisdiction, and
(ii) has equity, as reported in its most recent audited financial statement, of not less than $10,000,000;
(c) a company that is incorporated under the laws of Canada or a jurisdiction and is an affiliate of a bank or trust company referred to in paragraph (a) or (b), if
(i) the company has equity, as reported in its most recent audited financial statements that have been made public, of not less than $10,000,000, or
(ii) the bank or trust company has assumed responsibility for all of the custodial obligations of the company for that investment fund.
(2) If portfolio assets are held outside of Canada by a sub-custodian, the sub-custodian must be one of the following:
(a) an entity referred to in subsection (1);
(b) an entity that
(i) is incorporated or organized under the law of a country, or a political subdivision of a country, other than Canada,
(ii) is regulated as a banking institution or trust company by the government, or an agency of the government of the country or political subdivision of the country under whose laws it is incorporated or organized, and
(iii) has equity, as reported in its most recent audited financial statements of not less than the equivalent of $100,000,000;
(c) an affiliate of an entity referred to in paragraph (a) or (b) if
(i) the affiliate has equity, as reported in its most recent audited financial statements that have been made public, of not less than the equivalent of $100,000,000, or
(ii) the entity referred to in paragraphs (a) or (b) has assumed responsibility for all of the custodial obligations of the affiliate for that investment fund.
14.3 (1) The custodian and each sub-custodian of an investment fund, in carrying out their duties concerning the safekeeping of, and dealing with, the portfolio assets of the investment fund, must exercise
(a) the degree of care, diligence and skill that a reasonably prudent person would exercise in the circumstances, or
(b) at least the same degree of care as they exercise with respect to their own property of a similar kind, if this is a higher degree of care than the degree of care referred to in paragraph (a).
(2) No investment fund may relieve the custodian or a sub-custodian of the investment fund from liability to the investment fund or to a securityholder of the investment fund for loss that arises out of the failure of the custodian or sub-custodian to exercise the standard of care imposed by subsection (1).
(3) An investment fund may indemnify a custodian or sub-custodian against legal fees, judgments and amounts paid in settlement, actually and reasonably incurred by that entity in connection with custodial or sub-custodial services provided by that entity to the investment fund, if those fees, judgments and amounts were not incurred as a result of a breach of the standard of care described in subsection (1).
(4) No investment fund may incur the cost of any portion of liability insurance that insures a custodian or sub-custodian for a liability, except to the extent that the custodian or sub-custodian may be indemnified for that liability under this section.
14.4 (1) The custodian or a sub-custodian of an investment fund may appoint one or more sub-custodians to hold portfolio assets of the investment fund if,
(a) in the case where the appointment is by the custodian, the investment fund gives written consent to each appointment,
(b) in the case where the appointment is by a sub-custodian, the investment fund and the custodian of the investment fund give written consent to each appointment,
(c) the sub-custodian is an entity described in subsection 14.2(1) or (2), as applicable,
(d) the arrangements under which a sub-custodian is appointed are such that the investment fund may enforce rights directly, or require the custodian or a sub-custodian to enforce rights on behalf of the investment fund, to the portfolio assets held by the appointed sub-custodian, and
(e) the appointment is otherwise in compliance with this Instrument.
(2) Despite paragraphs (1)(a) and (b), a general consent to the appointment of persons or companies that are part of an international network of sub-custodians within the organization of the custodian appointed by the investment fund or the sub-custodian appointed by the custodian is sufficient if that general consent is part of an agreement governing the relationship between the investment fund and the appointed custodian or the custodian and the appointed sub-custodian.
(3) A custodian or sub-custodian must provide to the investment fund a list of each person or company that is appointed sub-custodian under a general consent referred to in subsection (2).
14.5 (1) All custodian agreements and sub-custodian agreements of an investment fund must provide for
(a) the location of portfolio assets,
(b) the appointment of a sub-custodian, if any,
(c) the provision of lists of sub-custodians,
(d) the method of holding portfolio assets,
(e) the standard of care and responsibility for loss,
(f) review and compliance reports, and
(g) the safekeeping of portfolio assets on terms consistent with the agreement between the investment fund and the custodian, for an agreement between a custodian and a sub-custodian.
(2) The provisions of an agreement referred to under subsection (1) must comply with the requirements of this Part.
(3) A custodian agreement or sub-custodian agreement concerning the portfolio assets of an investment fund must not
(a) provide for the creation of any security interest on the portfolio assets except for a good faith claim for payment of the fees and expenses of the custodian or sub-custodian for acting in that capacity or to secure the obligations of the investment fund to repay borrowings by the investment fund from a custodian or sub-custodian for the purpose of settling portfolio transactions, or
(b) contain a provision that would require the payment of a fee to the custodian or sub-custodian for the transfer of the beneficial ownership of portfolio assets, other than for safekeeping and administrative services in connection with acting as custodian or sub-custodian.
14.6 (1) The custodian of an investment fund must, on a periodic basis and at least annually,
(a) review the agreements referred to in section 14.5 to determine if those agreements are in compliance with this Part,
(b) make reasonable enquiries to ensure that each sub-custodian is an entity referred to in subsection 14.2(1) or (2), as applicable, and
(c) make or cause to be made any changes that may be necessary to ensure that
(i) the agreements are in compliance with this Part, and
(ii) each sub-custodian is an entity referred to in subsection 14.2(1) or (2), as applicable.
(2) The custodian of an investment fund must, within 60 days after the end of each financial year of the investment fund, advise the investment fund in writing
(a) of the names and addresses of all sub-custodians of the investment fund,
(b) if the agreements are in compliance with this Part, and
(c) if, to the best of the knowledge and belief of the custodian, each sub-custodian is an entity that satisfies the requirements of subsection 14.2(1) or (2), as applicable.
(3) A copy of the report referred to in subsection (2) must be delivered by or on behalf of the investment fund to the securities regulatory authority within 30 days after the filing of the annual financial statements of the investment fund.
14.7 (1) Except as provided in subsections (2) and (3) and sections 14.8 and 14.9, portfolio assets not registered in the name of the investment fund must be registered in the name of the custodian or a sub-custodian of the investment fund or any of their respective nominees with an account number or other designation in the records of the custodian sufficient to show that the beneficial ownership of the portfolio assets is vested in the investment fund.
(2) The custodian or a sub-custodian of the investment fund or the applicable nominee must segregate portfolio assets issued in bearer form to show that the beneficial ownership of the property is vested in the investment fund.
(3) A custodian or sub-custodian of an investment fund may deposit portfolio assets with a depository or a clearing agency that operates a book-based system.
(4) The custodian or sub-custodian of an investment fund arranging for the deposit of portfolio assets with, and their delivery to, a depository, or clearing agency, that operates a book-based system must ensure that the records of any of the applicable participants in that book-based system or the custodian contain an account number or other designation sufficient to show that the beneficial ownership of the portfolio assets is vested in the investment fund.
(5) No investment fund may pay a fee to a custodian or sub-custodian for the transfer of beneficial ownership of portfolio assets other than for safekeeping and administrative services in connection with acting as custodian or sub-custodian.
14.8 (1) For the purposes of subsection (4), "specified derivative" has the same meaning as in NI 81-102.
(2) An investment fund may deposit portfolio assets as margin for transactions in Canada involving clearing corporation options, options on futures or standardized futures with a dealer that is a member of an SRO that is a participating member of CIPF if the amount of margin deposited does not, when aggregated with the amount of margin already held by the dealer on behalf of the investment fund, exceed 10% of the net assets of the investment fund, taken at market value as at the time of deposit.
(3) An investment fund may deposit portfolio assets with a dealer as margin for transactions outside Canada involving clearing corporation options, options on futures or standardized futures if
(a) in the case of standardized futures and options on futures, the dealer is a member of a futures exchange or, in the case of clearing corporation options, is a member of a stock exchange, and, as a result in either case, is subject to a regulatory audit,
(b) the dealer has a net worth, determined from its most recent audited financial statements that have been made public, in excess of the equivalent of $50 million, and
(c) the amount of margin deposited does not, when aggregated with the amount of margin already held by the dealer on behalf of the investment fund, exceed 10% of the net assets of the investment fund, taken at market value as at the time of deposit.
(4) An investment fund may deposit with its counterparty portfolio assets over which it has granted a security interest in connection with a particular specified derivatives transaction.
(5) The agreement by which portfolio assets are deposited in accordance with subsection (2), (3) or (4) must require the person or company holding the portfolio assets to ensure that its records show that the investment fund is the beneficial owner of the portfolio assets.
(6) An investment fund may deliver portfolio assets to a person or company in satisfaction of its obligations under a securities lending, repurchase or reverse purchase agreement if the collateral, cash proceeds or purchased securities that are delivered to the investment fund in connection with the transaction are held under the custodianship of the custodian or a sub-custodian of the investment fund in compliance with this Part.
14.8.1 (1) For the purposes of subsection (2), "borrowing agent" has the same meaning as in NI 81-102.
(2) Except where the borrowing agent is the investment fund's custodian or sub-custodian, if an investment fund deposits portfolio assets with a borrowing agent as security in connection with a short sale of securities, the market value of portfolio assets deposited with the borrowing agent must not, when aggregated with the market value of portfolio assets already held by the borrowing agent as security for outstanding short sales of securities by the investment fund, exceed 10% of the net asset value of the investment fund at the time of deposit.
(3) An investment fund must not deposit portfolio assets as security in connection with a short sale of securities with a dealer in Canada unless that dealer is a registered dealer and is a member of the Investment Industry Regulatory Organization of Canada.
(4) An investment fund must not deposit portfolio assets as security in connection with a short sale of securities with a dealer outside Canada unless that dealer
(a) is a member of a stock exchange and is subject to a regulatory audit, and
(b) has a net worth, determined from its most recent audited financial statements that have been made public, in excess of the equivalent of $50 million.
14.9 An investment fund may deposit cash in Canada with an entity referred to in paragraph (a) or (b) of subsection 14.2(1) to facilitate the payment of regular operating expenses of the investment fund.
15.1 This Part applies only to an investment fund in continuous distribution.
15.2 (1) An investment fund must incorporate by reference into its long form prospectus, by means of a statement to that effect, the filed documents listed in
(a) section 37.1 of Form 41-101F2 for investment funds other than scholarship plans, and
(b) subsection 4.1(1) of Part B of Form 41-101F3 for scholarship plans.
(2) If an investment fund does not incorporate by reference into its long form prospectus a document referred to in subsection (1), the document is deemed, for the purposes of securities legislation, to be incorporated by reference in the investment fund's long form prospectus as of the date of the long form prospectus.
(3) An investment fund must incorporate by reference in its long form prospectus, by means of a statement to that effect, the subsequently filed documents referred to in
(a) section 37.2 of Form 41-101F2 for investment funds other than scholarship plans, and
(b) subsection 4.1(2) of Part B of Form 41-101F3 for scholarship plans.
(4) If an investment fund does not incorporate by reference into its long form prospectus a document referred to in subsection (3), the document is deemed, for the purposes of securities legislation, to be incorporated by reference in the investment fund's long form prospectus as of the date the investment fund filed the document.
15.3 (1) An ETF must deliver or send to any person or company that requests the prospectus of the ETF or any of the documents incorporated by reference into the prospectus, a copy of the prospectus or requested document.
(2) A document requested under subsection (1) must be delivered or sent within three business days of receipt of the request and free of charge.
16.1 Except in Ontario, any dealer distributing a security during the waiting period must
(a) send a copy of the preliminary prospectus to each prospective purchaser who indicates an interest in purchasing the security and requests a copy of such preliminary prospectus, and
(b) maintain a record of the names and addresses of all persons and companies to whom the preliminary prospectus has been forwarded.
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Note: In Ontario, sections 66 and 67 of the Securities Act (Ontario) impose similar requirements regarding the distribution of a preliminary prospectus and maintaining a distribution list.
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17.1 (1) In this Part, "pro forma prospectus" means a long form prospectus that complies with the requirements described in subsection (2).
(2) A pro forma prospectus must be prepared in the form of a long form prospectus in accordance with Form 41-101F1, Form 41-101F2 or Form 41-101F3, as applicable, and other securities legislation, except that a pro forma prospectus is not required to contain prospectus certificates or to comply with sections 4.2, 4.3 and 4.4 of this Instrument.
(3) This Part does not apply to a prospectus filed in accordance with NI 44-101, NI 44-102 or NI 44-103.
17.2 (1) This section does not apply in Ontario.
(2) In this section, "lapse date" means, with reference to the distribution of a security that has been qualified under a prospectus, the date that is 12 months after the date of the most recent final prospectus relating to the security.
(3) An issuer must not continue the distribution of a security to which the prospectus requirement applies after the lapse date unless the issuer files a new prospectus that complies with securities legislation and a receipt for that new prospectus is issued by the regulator.
(4) Despite subsection (3), a distribution may be continued for a further 12 months after a lapse date if,
(a) the issuer delivers a pro forma prospectus not less than 30 days before the lapse date of the previous prospectus;
(b) the issuer files a new final prospectus not later than 10 days after the lapse date of the previous prospectus; and
(c) a receipt for the new final prospectus is issued by the regulator within 20 days after the lapse date of the previous prospectus.
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Note: In Ontario, section 60 of the Securities Act (Ontario) imposes a similar requirement for the inclusion of a statement of rights in a prospectus.
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(5) The continued distribution of securities after the lapse date does not contravene subsection (3) unless and until any of the conditions of subsection (4) are not complied with.
(6) Subject to any extension granted under subsection (7), if a condition in subsection (4) is not complied with, a purchaser may cancel a purchase made in a distribution after the lapse date in reliance on subsection (4) within 90 days after the purchaser first became aware of the failure to comply with the condition.
(7) The regulator may, on an application of a reporting issuer, extend, subject to such terms and conditions as it may impose, the times provided by subsection (4) where in its opinion it would not be prejudicial to the public interest to do so.
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Note: In Ontario, section 62 of the Securities Act (Ontario) imposes similar requirements and procedures regarding refiling of prospectuses.
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18.1 Except in Ontario, a prospectus must contain a statement of the rights given to a purchaser under securities legislation in case of a failure to deliver the prospectus or in case of a misrepresentation in a prospectus.
19.1 (1) The regulator or the securities regulatory authority may grant an exemption from the provisions of this Instrument, in whole or in part, subject to such conditions or restrictions as may be imposed in the exemption.
(2) Despite subsection (1), in Ontario, only the regulator may grant such an exemption.
(3) Except in Alberta and Ontario, an exemption referred to in subsection (1) is granted under the statute referred to in Appendix B of NI 14-101 opposite the name of the local jurisdiction.
19.2 An application made to the securities regulatory authority or regulator for an exemption from the provisions of this Instrument must include a letter or memorandum describing the matters relating to the exemption, and indicating why consideration should be given to the granting of the exemption.
19.3 (1) Subject to subsection (2) and without limiting the manner in which an exemption under this Part may be evidenced, the granting under this Part of an exemption, other than an exemption from subsection 2.2(2), may be evidenced by the issuance of a receipt for a final prospectus or an amendment to a final prospectus.
(2) The issuance of a receipt for a final prospectus or an amendment to a final prospectus is not evidence that the exemption has been granted unless
(a) the person or company that sought the exemption sent to the regulator
(i) the letter or memorandum referred to in section 19.2 on or before the date of the filing of the pro forma or preliminary prospectus, or
(ii) the letter or memorandum referred to in section 19.2 after the date of the filing of the pro forma or preliminary prospectus and received a written acknowledgement from the regulator that the exemption may be evidenced in the manner set out in subsection (1), and
(b) the regulator has not before, or concurrently with, the issuance of the receipt sent notice to the person or company that sought the exemption, that the exemption sought may not be evidenced in the manner set out in subsection (1).
20.1 (1) [Repealed]
(2) [Repealed]
20.2 This Instrument comes into force on March 17, 2008.
20.3 National Instrument 41-101 Prospectus Disclosure Requirements, which came into force on December 31, 2000, is repealed.
This Personal Information Form and Authorization of Indirect Collection, Use and Disclosure of Personal Information (the "Form") is to be completed by every individual who, in connection with an issuer filing a prospectus (the "Issuer"), is required to do so under Part 9 of National Instrument 41-101 General Prospectus Requirements or Part 4 of National Instrument 44-101 Short Form Prospectus Distributions or Part 2 of National Instrument 81-101 Mutual Fund Prospectus Disclosure.
The securities regulatory authorities do not make any of the information provided in this Form public.
General Instructions:
All Questions |
All questions must have a response. The response of "N/A" or "Not Applicable" will not be accepted for any questions, except Questions 1(B), 2(iii) and (v) and 5. |
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For the purposes of answering the questions in this Form, the term "issuer" includes an investment fund manager. |
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Questions 6 to 10 |
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Please place a checkmark (v) in the appropriate space provided. If your answer to any of questions 6 to 10 is "YES", you must, in an attachment, provide complete details, including the circumstances, relevant dates, names of the parties involved and final disposition, if known. Any attachment must be initialled by the person completing this Form. Responses must consider all time periods. |
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Delivery |
The issuer should deliver completed Forms electronically via the System for Electronic Data Analysis and Retrieval+ (SEDAR+) under the document type "Personal Information Form and Authorization". Access to this document type is not available to the public. |
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CAUTION
An individual who makes a false statement commits an offence under securities legislation. Steps may be taken to verify the answers you have given in this Form, including verification of information relating to any previous criminal record.
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"Offence" An offence includes:
(a) a summary conviction or indictable offence under the Criminal Code (Canada);
(b) a quasi-criminal offence (for example under the Income Tax Act (Canada), the Immigration Act (Canada) or the tax, immigration, drugs, firearms, money laundering or securities legislation of any Canadian or foreign jurisdiction);
(c) a misdemeanour or felony under the criminal legislation of the United States of America, or any state or territory therein; or
(d) an offence under the criminal legislation of any other foreign jurisdiction;
GUIDANCE: If you have received a pardon under the Criminal Records Act (Canada) for an Offence that relates to fraud (including any type of fraudulent activity), misappropriation of money or other property, theft, forgery, falsification of books or documents or similar Offences, you must disclose the pardoned Offence in this Form. In such circumstances:
(a) the appropriate written response would be "Yes, pardon granted on (date)"; and
(b) you must provide complete details in an attachment to this Form.
"Proceedings" means:
(a) a civil or criminal proceeding or inquiry which is currently before a court;
(b) a proceeding before an arbitrator or umpire or a person or group of persons authorized by law to make an inquiry and take evidence under oath in the matter;
(c) a proceeding before a tribunal in the exercise of a statutory power of decision making where the tribunal is required by law to hold or afford the parties to the proceeding an opportunity for a hearing before making a decision; or
(d) a proceeding before a self-regulatory entity authorized by law to regulate the operations and the standards of practice and business conduct of its members (including where applicable, issuers listed on a stock exchange) and individuals associated with those members and issuers, in which the self-regulatory entity is required under its by-laws, rules or policies to hold or afford the parties the opportunity to be heard before making a decision, but does not apply to a proceeding in which one or more persons are required to make an investigation and to make a report, with or without recommendations, if the report is for the information or advice of the person to whom it is made and does not in any way bind or limit that person in any decision the person may have the power to make;
"securities regulatory authority" or "SRA" means a body created by statute in any Canadian or foreign jurisdiction to administer securities law, regulation and policy (e.g. securities commission), but does not include an exchange or other self regulatory or entity;
"self regulatory entity or "SRE"" means:
(a) a stock, derivatives, commodities, futures or options exchange;
(b) an association of investment, securities, mutual fund, commodities, or future dealers;
(c) an association of investment counsel or portfolio managers;
(d) an association of other professionals (e.g. legal, accounting, engineering); and
(e) any other group, institution or self-regulatory organization, recognized by a securities regulatory authority, that is responsible for the enforcement of rules, policies, disciplines or codes under any applicable legislation, or considered an SRE in another country.
1. A IDENTIFICATION OF INDIVIDUAL COMPLETING FORM
LAST NAME(S) |
FIRST NAME(S) |
FULL MIDDLE NAME(S) (No initials. If none, please state) |
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NAME(S) MOST COMMONLY KNOWN BY: |
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NAME OF ISSUER |
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PRESENT or PROPOSED POSITION(S) WITH THE ISSUER -- check ([xxx]) all positions below that are applicable. |
([xxx]) |
IF DIRECTOR / OFFICER DISCLOSE THE DATE ELECTED / APPOINTED |
IF OFFICER -- PROVIDE TITLE IF OTHER -- PROVIDE DETAILS |
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Director |
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Officer |
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Other |
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B.
Other than the name given in Question 1A above, provide any legal names, assumed names or nicknames under which you have carried on business or have otherwise been known, including information regarding any name change(s) resulting from marriage, divorce, court order or any other process. Use an attachment if necessary. |
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C.
GENDER |
DATE OF BIRTH |
PLACE OF BIRTH |
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Year |
City |
Province/State |
Country |
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Male |
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Female |
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D.
MARITAL STATUS |
FULL NAME OF SPOUSE -- include common-law |
OCCUPATION OF SPOUSE |
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E.
TELEPHONE AND FACSIMILE NUMBERS AND E-MAIL ADDRESS |
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RESIDENTIAL |
( ) |
FACSIMILE |
( ) |
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BUSINESS |
( ) |
E-MAIL{*} |
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{*} Provide an email address that the regulator may use to contact you regarding this personal information form. This email address may be used to exchange personal information relating to you.
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F.
RESIDENTIAL HISTORY -- Provide all residential addresses for the past 10 YEARS starting with your current principal residential address. If you are unable to recall the complete residential address for a period, which is beyond five years from the date of completion of this Form, the municipality and province or state and country must be identified. The regulator reserves the right to require the full address. |
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STREET ADDRESS, CITY, PROVINCE/STATE, COUNTRY & POSTAL/ZIP CODE |
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2. CITIZENSHIP
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YES |
NO |
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Are you a Canadian citizen? |
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(ii) |
Are you a person lawfully in Canada as an immigrant but are not yet a Canadian citizen? |
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(iii) |
If "Yes" to Question 2(ii), the number of years of continuous residence in Canada: |
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(iv) |
Do you hold citizenship in any country other than Canada? |
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(v) |
If "Yes" to Question 2(iv), the name of the country(ies): |
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3. EMPLOYMENT HISTORY
Provide your complete employment history for the 5 YEARS immediately prior to the date of this Form starting with your current employment. Use an attachment if necessary. If you were unemployed during this period of time, state this and identify the period of unemployment.
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EMPLOYER ADDRESS |
POSITION HELD |
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4. INVOLVEMENT WITH ISSUERS
A.
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YES |
NO |
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Are you or have you during the last 10 years ever been a director, officer, promoter, insider or control person for any reporting issuer? |
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B.
If "YES" to 4A above, provide the names of each reporting issuer. State the position(s) held and the period(s) during which you held the position(s). Use an attachment if necessary. |
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NAME OF REPORTING ISSUER |
POSITION(S) HELD |
MARKET TRADED ON |
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C.
While you were a director, officer or insider of an issuer, did any exchange or other self-regulatory entity ever refuse approval for listing or quotation of the issuer, including (i) a listing resulting from a business combination, reverse takeover or similar transaction involving the issuer that is regulated by an SRE or SRA, (ii) a backdoor listing or qualifying acquisition involving the issuer (as those terms are defined in the TSX Company Manual as amended from time to time) or (iii) a qualifying transaction, reverse takeover or change of business involving the issuer (as those terms are defined in the TSX Venture Corporate Finance Manual as amended from time to time)? If yes, attach full particulars. |
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5. EDUCATIONAL HISTORY
A.
PROFESSIONAL DESIGNATION(S) -- Identify any professional designation held and professional associations to which you belong, for example, Barrister & Solicitor, C.A., C.M.A., C.G.A., P.Eng., P.Geol., CFA, etc. and indicate which organization and the date the designations were granted. |
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PROFESSIONAL DESIGNATION and MEMBERSHIP NUMBER |
GRANTOR OF DESIGNATION and CANADIAN or FOREIGN JURISDICTION |
DATE GRANTED |
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Describe the current status of any designation and/or association (e.g. active, retired, non-practicing, suspended)
B.
Provide your post-secondary educational history starting with the most recent. |
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SCHOOL |
LOCATION |
DEGREE OR DIPLOMA |
DATE OBTAINED |
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6. OFFENCES -- If you answer "YES" to any item in Question 6, you must provide complete details in an attachment.If you have received a pardon under the Criminal Records Act (Canada) for an Offence that relates to fraud (including any type of fraudulent activity), misappropriation of money or other property, theft, forgery, falsification of books or documents or similar Offences, you must disclose the pardoned Offence in this Form.
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YES |
NO |
A.
Have you ever, in any Canadian or foreign jurisdiction, pled guilty to or been found guilty of an Offence? |
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B.
Are you the subject of any current charge, indictment or proceeding for an Offence, in any Canadian or foreign jurisdiction? |
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C.
To the best of your knowledge, are you currently or have you ever been a director, officer, promoter, insider, or control person of an issuer, in any Canadian or foreign jurisdiction, at the time of events that resulted in the issuer: |
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(i) |
pleading guilty to or being found guilty of an Offence? |
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(ii) |
now being the subject of any charge, indictment or proceeding for an alleged Offence? |
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7. BANKRUPTCY -- If you answer "YES" to any item in Question 7, you must provide complete details in an attachment and attach a copy of any discharge, release or other applicable document. You must answer "YES" or "NO" for EACH of (A), (B) and (C) below
A.
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YES |
NO |
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Have you, in any Canadian or foreign jurisdiction, within the past 10 years had a petition in bankruptcy issued against you, made a voluntary assignment in bankruptcy, made a proposal under any bankruptcy or insolvency legislation, been subject to any proceeding, arrangement or compromise with creditors, or had a receiver, receiver-manager or trustee appointed to manage your assets? |
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B.
Are you now an undischarged bankrupt? |
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C.
To the best of your knowledge, are you currently or have you ever been a director, officer, promoter, insider, or control person of an issuer, in any Canadian or foreign jurisdiction, at the time of events, or for a period of 12 months preceding the time of events, where the issuer: |
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(i) |
has made a petition in bankruptcy, a voluntary assignment in bankruptcy, a proposal under any bankruptcy or insolvency legislation, been subject to any proceeding, arrangement or compromise with creditors or had a receiver, receiver-manager or trustee appointed to manage the issuer's assets? |
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(ii) |
is now an undischarged bankrupt? |
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8. PROCEEDINGS -- If you answer "YES" to any item in Question 8, you must provide complete details in an attachment.
A.
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YES |
NO |
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CURRENT PROCEEDINGS BY SECURITIES REGULATORY AUTHORITY OR SELF REGULATORY ENTITY. Are you now, in any Canadian or foreign jurisdiction, the subject of: |
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(i) |
a notice of hearing or similar notice issued by an SRA or SRE |
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(ii) |
a proceeding of or, to your knowledge, an investigation by, an SRA or SRE? |
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(iii) |
settlement discussions or negotiations for settlement of any nature or kind whatsoever with an SRA or SRE? |
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B.
PRIOR PROCEEDINGS BY SECURITIES REGULATORY AUTHORITY OR SELF REGULATORY ENTITY. Have you ever: |
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(i) |
been reprimanded, suspended, fined, been the subject of an administrative penalty, or been the subject of any proceedings of any kind whatsoever, in any Canadian or foreign jurisdiction, by an SRA or SRE? |
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(ii) |
had a registration or licence for the trading of securities, exchange or commodity futures contracts, real estate, insurance or mutual fund products cancelled, refused, restricted or suspended by an SRA or SRE? |
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(iii) |
been prohibited or disqualified by an SRA or SRE under securities, corporate or any other legislation from acting as a director or officer of a reporting issuer or been prohibited or restricted by an SRA or SRE from acting as a director, officer or employee of, or an agent or consultant to, a reporting issuer? |
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(iv) |
had a cease trading or similar order issued against you or an order issued against you by an SRA or SRE that denied you the right to use any statutory prospectus or registration exemption? |
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(v) |
had any other proceeding of any kind taken against you by an SRA or SRE? |
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C.
SETTLEMENT AGREEMENT(S) |
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Have you ever entered into a settlement agreement with an SRA, SRE, attorney general or comparable official or body, in any Canadian or foreign jurisdiction, in a matter that involved actual or alleged fraud, theft, deceit, misrepresentation, conspiracy, breach of trust, breach of fiduciary duty, insider trading, unregistered trading in securities or exchange or commodity futures contracts, illegal distributions, failure to disclose material facts or changes or similar conduct, or any other settlement agreement with respect to any other violation of securities legislation in a Canadian or foreign jurisdiction or the rules, by-laws or policies of any SRE? |
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D.
To the best of your knowledge, are you now or have you ever been a director, officer, promoter, insider, or control person of an issuer at the time of such event, in any Canadian or foreign jurisdiction, for which a securities regulatory authority or self regulatory entity has: |
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(i) |
refused, restricted, suspended or cancelled the registration or licensing of an issuer to trade securities, exchange or commodity futures contracts, or to sell or trade real estate, insurance or mutual fund products? |
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(ii) |
issued a cease trade or similar order or imposed an administrative penalty of any nature or kind whatsoever against the issuer, other than an order for failure to file financial statements that was revoked within 30 days of its issuance? |
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(iii) |
refused a receipt for a prospectus or other offering document, denied any application for listing or quotation or any other similar application, or issued an order that denied the issuer the right to use any statutory prospectus or registration exemptions? |
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(iv) |
issued a notice of hearing, notice as to a proceeding or similar notice against the issuer? |
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(v) |
commenced any other proceeding of any kind against the issuer, including a trading halt, suspension or delisting of the issuer, in connection with an alleged or actual contravention of an SRA's or SRE's rules, regulations, policies or other requirements, but excluding halts imposed (i) in the normal course for proper dissemination of information, or (ii) pursuant to a business combination, reverse takeover or similar transaction involving the issuer that is regulated by an SRE or SRA, including a qualifying transaction, reverse takeover or change of business involving the issuer (as those terms are defined in the TSX Venture Corporate Finance Manual as amended from time to time)? |
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(vi) |
entered into a settlement agreement with the issuer in a matter that involved actual or alleged fraud, theft, deceit, misrepresentation, conspiracy, breach of trust, breach of fiduciary duty, insider trading, unregistered trading in securities or exchange or commodity futures contracts, illegal distributions, failure to disclose material facts or changes or similar conduct by the issuer, or any other violation of securities legislation or the rules, by-laws or policies of an SRE? |
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9. CIVIL PROCEEDINGS -- If you answer "YES" to any item in Question 9, you must provide complete details in an attachment.
A.
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YES |
NO |
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JUDGMENT, GARNISHMENT AND INJUNCTIONS |
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Has a court in any Canadian or foreign jurisdiction: |
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(i) |
rendered a judgment, ordered garnishment or issued an injunction or similar ban (whether by consent or otherwise) against you in a claim based in whole or in part on fraud, theft, deceit, misrepresentation, conspiracy, breach of trust, breach of fiduciary duty, insider trading, unregistered trading, illegal distributions, failure to disclose material facts or changes, or allegations of similar conduct? |
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(ii) |
rendered a judgment, ordered garnishment or issued an injunction or similar ban (whether by consent or otherwise) against an issuer, of which you are currently or have ever been a director, officer, promoter, insider or control person in a claim based in whole or in part on fraud, theft, deceit, misrepresentation, conspiracy, breach of trust, breach of fiduciary duty, insider trading, unregistered trading, illegal distributions, failure to disclose material facts or changes, or allegations of similar conduct? |
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B.
CURRENT CLAIMS |
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(i) |
Are you now subject, in any Canadian or foreign jurisdiction, to a claim that is based in whole or in part on actual or alleged fraud, theft, deceit, misrepresentation, conspiracy, breach of trust, breach of fiduciary duty, insider trading, unregistered trading, illegal distributions, failure to disclose material facts or changes, or allegations of similar conduct? |
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(ii) |
To the best of your knowledge, are you currently or have you ever been a director, officer, promoter, insider or control person of an issuer that is now subject, in any Canadian or foreign jurisdiction, to a claim that is based in whole or in part on actual or alleged fraud, theft, deceit, misrepresentation, conspiracy, breach of trust, breach of fiduciary duty, insider trading, unregistered trading, illegal distributions, failure to disclose material facts or changes, or allegations of similar conduct? |
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C.
SETTLEMENT AGREEMENT |
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(i) |
Have you ever entered into a settlement agreement, in any Canadian or foreign jurisdiction, in a civil action that involved actual or alleged fraud, theft, deceit, misrepresentation, conspiracy, breach of trust, breach of fiduciary duty, insider trading, unregistered trading, illegal distributions, failure to disclose material facts or changes, or allegations of similar conduct? |
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(ii) |
To the best of your knowledge, are you currently or have you ever been a director, officer, promoter, insider or control person of an issuer that has entered into a settlement agreement, in any Canadian or foreign jurisdiction, in a civil action that involved actual or alleged fraud, theft, deceit, misrepresentation, conspiracy, breach of trust, breach of fiduciary duty, insider trading, unregistered trading, illegal distributions, failure to disclose material facts or changes, or allegations of similar conduct? |
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10. INVOLVEMENT WITH OTHER ENTITIES
A.
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YES |
NO |
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Has your employment in a sales, investment or advisory capacity with any employer engaged in the sale of real estate, insurance or mutual funds ever been suspended or terminated for cause? If yes, attach full particulars. |
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B.
Has your employment with a firm or company registered under the securities laws of any Canadian or foreign jurisdiction as a securities dealer, broker, investment advisor or underwriter, ever been suspended or terminated for cause? If yes, attach full particulars. |
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C.
Has your employment as an officer of an issuer ever been suspended or terminated for cause? If yes, attach full particulars. |
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CERTIFICATE AND CONSENT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
I, _________________________________________ hereby certify that:
(Please Print -- Name of Individual)
(a) I have read and understand the questions, cautions, acknowledgement and consent in the personal information form to which this certificate and consent is attached or of which this certificate and consent forms a part (the "Form"), and the answers I have given to the questions in the Form and in any attachments to it are correct, except where stated to be answered to the best of my knowledge, in which case I believe the answers to be correct;
(b) I have been provided with and have read and understand the Personal Information Collection Policy (the "Personal Information Collection Policy") in Schedule 2 of Appendix A to National Instrument 41-101 General Prospectus Requirements ("NI 41-101");
(c) I consent to the collection, use and disclosure by a regulator or a securities regulatory authority listed in Schedule 3 of Appendix A to NI 41-101 (collectively the "regulators") of the information in the Form and to the collection, use and disclosure by the regulators of further personal information in accordance with the Personal Information Collection Policy including the collection, use and disclosure by the regulators of the information in the Form in respect of the prospectus filings of the Issuer and the prospectus filings of any other issuer in a situation where I am or will be:
(i) a director, executive officer or promoter of the other issuer,
(ii) a director or executive officer of a promoter of the other issuer, if the promoter is not an individual, or
(iii) where the other issuer is an investment fund, a director or executive officer of the investment fund manager; and
(d) I am aware that I am providing the Form to the regulators and I understand that I am under the jurisdiction of the regulators to which I submit the Form, and that it is a breach of securities legislation to provide false or misleading information to the regulators, whenever the Form is provided in respect of the prospectus filings of the Issuer or the prospectus filings of any other issuer of which I am or will be a director, executive officer or promoter.
The regulators listed in Schedule 3 Regulators collect the personal information in Schedule 1 Personal Information Form under the authority granted to them under provincial and territorial securities legislation. Under securities legislation, the regulators do not make any of the information provided in Schedule 1 public.
The regulators collect the personal information in the Personal Information Form for the purpose of enabling the regulators to administer and enforce provincial and territorial securities legislation, including those provisions that require or permit the regulators to refuse to issue a receipt for a prospectus if it appears to the regulators that the past conduct of management or promoters of the Issuer affords reasonable grounds for belief that the business of the Issuer will not be conducted with integrity and in the best interests of its securityholders.
You understand that by signing the certificate and consent in the Personal Information Form, you are consenting to the Issuer submitting your personal information in the Personal Information Form (the "Information") to the regulators and to the collection and use by the regulators of the Information, as well as any other information that may be necessary to administer and enforce provincial and territorial securities legislation. This may include the collection of information from law enforcement agencies, other government or non-governmental regulatory authorities, self-regulatory organizations, exchanges, and quotation and trade reporting systems in order to conduct background checks, verify the Information and perform investigations and conduct enforcement proceedings as required to ensure compliance with provincial and territorial securities legislation. Your consent also extends to the collection, use and disclosure of the Information as described above in respect of other prospectus filings of the Issuer and the prospectus filings of any other issuer in a situation where you are or will be:
(a) a director, executive officer or promoter of the other issuer,
(b) a director or executive officer of a promoter of the other issuer, if the promoter is not an individual, or
(c) where the other issuer is an investment fund, a director or executive officer of the investment fund manager.
You understand that the Issuer is required to deliver the Information to the regulators because the Issuer has filed a prospectus under provincial and territorial securities legislation. You also understand that you have a right to be informed of the existence of personal information about you that is kept by regulators, that you have the right to request access to that information, and that you have the right to request that such information be corrected, subject to the applicable provisions of the freedom of information and protection of privacy legislation adopted by each province and territory.
You also understand and agree that the Information the regulators collect about you may also be disclosed, as permitted by law, where its use and disclosure is for the purposes described above. The regulators may also use a third party to process the Information, but when this happens, the third party will be carefully selected and obligated to comply with the limited use restrictions described above and with provincial and federal privacy legislation.
Warning: It is an offence to submit information that, in a material respect and at the time and in the light of the circumstances in which it is submitted, is misleading or untrue.
Questions
If you have any questions about the collection, use, and disclosure of the information you provide to the regulators, you may contact the regulator in the jurisdiction in which the required information is filed, at the address or telephone number listed in Schedule 3.
Local Jurisdiction |
Regulator |
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Alberta |
Securities Review Officer |
Alberta Securities Commission |
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Suite 600, 250 -- 5th Street S.W. |
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Calgary, Alberta T2P 0R4 |
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Telephone: (403) 297-6454 |
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E-mail: inquiries@seccom.ab.ca |
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www.albertasecurities.com |
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British Columbia |
Review Officer |
British Columbia Securities Commission |
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P.O. Box 10142 Pacific Centre |
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701 West Georgia Street |
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Vancouver, British Columbia V7Y 1L2 |
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Telephone: (604) 899-6854 |
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Toll Free within British Columbia and Alberta: (800) 373-6393 |
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E-mail: inquiries@bcsc.bc.ca |
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www.bcsc.bc.ca |
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Manitoba |
Director, Corporate Finance |
The Manitoba Securities Commission |
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500-400 St. Mary Avenue |
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Winnipeg, Manitoba R3C 4K5 |
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Telephone: (204) 945-2548 |
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E-mail: securities@gov.mb.ca |
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www.msc.gov.mb.ca |
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New Brunswick |
Director Corporate Finance and Chief Financial Officer |
New Brunswick Securities Commission |
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85 Charlotte Street, Suite 300 |
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Saint John, New Brunswick E2L 2J2 |
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Telephone: (506) 658-3060 |
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Fax: (506) 658-3059 |
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E-mail: information@nbsc-cvmnb.ca |
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Newfoundland and Labrador |
Director of Securities |
Department of Government Services and Lands |
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P.O. Box 8700 |
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West Block, 2nd Floor, Confederation Building |
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St. John's, Newfoundland A1B 4J6 |
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Telephone: (709) 729-4189 |
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www.gov.nf.ca/gsl/cca/s |
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Northwest Territories |
Superintendent of Securities |
Department of Justice |
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Government of the Northwest Territories |
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P.O. Box 1320, |
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Yellowknife, Northwest Territories X1A 2L9 |
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Telephone: (867) 873- 7490 |
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www.justice.gov.nt.ca/SecuritiesRegistry |
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Nova Scotia |
Deputy Director |
Compliance and Enforcement Division |
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Nova Scotia Securities Commission |
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P.O. Box 458 |
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Halifax, Nova Scotia B3J 2P8 |
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Telephone: (902) 424-5354 |
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www.gov.ns.ca/nssc |
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Nunavut |
Superintendent of Securities |
Government of Nunavut |
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Legal Registries Division |
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P.O. Box 1000 -- Station 570 |
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Iqaluit, Nunavut X0A 0H0 |
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Telephone: (867) 975-6590 |
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Ontario |
Administrative Assistant to the Director of Corporate Finance |
Ontario Securities Commission |
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19th Floor, 20 Queen Street West |
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Toronto, Ontario M5H 2S8 |
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Telephone: (416) 597-0681 |
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E-mail: Inquiries@osc.gov.on.ca |
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www.osc.gov.on.ca |
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Prince Edward Island |
Superintendent of Securities |
Government of Prince Edward Island |
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95 Rochford Street, P.O. Box 2000, 4th Floor |
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Charlottetown, Prince Edward Island C1A 7N8 |
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Telephone: (902) 368-4550 |
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www.gov.pe.ca/securities |
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Québec |
Autorité des marchés financiers |
Attention: Responsable de l'accès à l'information |
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Stock Exchange Tower |
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P.O. Box 246, 22nd Floor |
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800 Victoria Square |
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Montréal, Québec H4Z 1G3Telephone: (514) 395-0337 |
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Toll Free in Québec: (877) 525-0337 |
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www.lautorite.qc.ca |
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Saskatchewan |
Director |
Financial and Consumer Affairs Authority of Saskatchewan |
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Suite 601, 1919 Saskatchewan Drive |
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Regina, Saskatchewan S4P 4H2 |
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Telephone: (306) 787-5842 |
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www.fcaa.gov.sk.ca |
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Yukon |
Superintendent of Securities |
Office of the Yukon Superintendent of Securities |
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Department of Community Services |
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307 Black Street, Whitehorse, Yukon, Y1A 2N1 |
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Phone: 867-667-5466, Fax 867-393-6251 |
1. Name of issuer (the "Issuer"):
_____________________________________________________________________________________
2. Jurisdiction of incorporation, or equivalent, of Issuer:
_____________________________________________________________________________________
3. Address of principal place of business of Issuer:
_____________________________________________________________________________________
4. Description of securities (the "Securities"):
_____________________________________________________________________________________
5. Date of the prospectus (the "Prospectus") under which the Securities are offered:
_____________________________________________________________________________________
6. Name of agent for service of process (the "Agent"):
_____________________________________________________________________________________
7. Address for service of process of Agent in Canada (the address may be anywhere in Canada):
_____________________________________________________________________________________
8. The Issuer designates and appoints the Agent at the address of the Agent stated above as its agent upon whom may be served any notice, pleading, subpoena, summons or other process in any action, investigation or administrative, criminal, quasi-criminal, penal or other proceeding (the "Proceeding") arising out of, relating to or concerning the distribution of the Securities made or purported to be made under the Prospectus or the obligations of the Issuer as a reporting issuer, and irrevocably waives any right to raise as a defence in any such Proceeding any alleged lack of jurisdiction to bring such Proceeding.
9. The Issuer irrevocably and unconditionally submits to the non-exclusive jurisdiction of
(a) the judicial, quasi-judicial and administrative tribunals of each of the provinces [and territories] of Canada in which the securities are distributed under the Prospectus; and
(b) any administrative proceeding in any such province [or territory],
in any Proceeding arising out of or related to or concerning the distribution of the Securities made or purported to be made under the Prospectus or the obligations of the issuer as a reporting issuer.
10. Until six years after it has ceased to be a reporting issuer in any Canadian province or territory, the Issuer shall file a new submission to jurisdiction and appointment of agent for service of process in this form at least 30 days before termination of this submission to jurisdiction and appointment of agent for service of process.
11. Until six years after it has ceased to be a reporting issuer in any Canadian province or territory, the Issuer shall file an amended submission to jurisdiction and appointment of agent for service of process at least 30 days before any change in the name or above address of the Agent.
12. This submission to jurisdiction and appointment of agent for service of process shall be governed by and construed in accordance with the laws of [insert province or territory of above address of Agent].
Dated: ___________________________________ |
___________________________________ |
Signature of Issuer |
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_______________________________________ |
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Print name and title of signing officer of Issuer |
AGENT
The undersigned accepts the appointment as agent for service of process of [insert name of Issuer] under the terms and conditions of the appointment of agent for service of process stated above.
Dated: ___________________________________ |
___________________________________ |
Signature of Agent |
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_______________________________________ |
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Print name of person signing and, if Agent is not an individual, the title of the person |
1. Name of issuer (the "Issuer"):
_____________________________________________________________________________________
2. Jurisdiction of incorporation, or equivalent, of Issuer:
_____________________________________________________________________________________
3. Address of principal place of business of Issuer:
_____________________________________________________________________________________
4. Description of securities (the "Securities"):
_____________________________________________________________________________________
5. Date of the prospectus (the "Prospectus") under which the Securities are offered:
_____________________________________________________________________________________
6. Name of person filing this form (the "Filing Person"):
_____________________________________________________________________________________
7. Filing Person's relationship to Issuer:
_____________________________________________________________________________________
8. Jurisdiction of incorporation, or equivalent, of Filing Person, if applicable, or jurisdiction of residence of Filing Person:
_____________________________________________________________________________________
9. Address of principal place of business of Filing Person:
_____________________________________________________________________________________
10. Name of agent for service of process (the "Agent"):
_____________________________________________________________________________________
11. Address for service of process of Agent in Canada (the address may be anywhere in Canada):
_____________________________________________________________________________________
12. The Filing Person designates and appoints the Agent at the address of the Agent stated above as its agent upon whom may be served any notice, pleading, subpoena, summons or other process in any action, investigation or administrative, criminal, quasi-criminal, penal or other proceeding (the "Proceeding") arising out of, relating to or concerning the distribution of the Securities made or purported to be made under the Prospectus, and irrevocably waives any right to raise as a defence in any such Proceeding any alleged lack of jurisdiction to bring the Proceeding.
13. The Filing Person irrevocably and unconditionally submits to the non-exclusive jurisdiction of
(a) the judicial, quasi-judicial and administrative tribunals of each of the provinces [and territories] of Canada in which the securities are distributed under the Prospectus; and
(b) any administrative proceeding in any such province [or territory],
in any Proceeding arising out of or related to or concerning the distribution of the Securities made or purported to be made under the Prospectus.
14. Until six years after completion of the distribution of the Securities made under the Prospectus, the Filing Person shall file a new submission to jurisdiction and appointment of agent for service of process in this form at least 30 days before termination of this submission to jurisdiction and appointment of agent for service of process.
15. Until six years after completion of the distribution of the Securities under the Prospectus, the Filing Person shall file an amended submission to jurisdiction and appointment of agent for service of process at least 30 days before a change in the name or above address of the Agent.
16. This submission to jurisdiction and appointment of agent for service of process shall be governed by and construed in accordance with the laws of [insert province or territory of above address of Agent].
Dated: ___________________________________ |
___________________________________ |
Signature of Filing Person |
|
|
|
_______________________________________ |
|
Print name of person signing and, if the Filing Person is not an individual, the title of the person |
AGENT
The undersigned accepts the appointment as agent for service of process of [insert name of Filing Person] under the terms and conditions of the appointment of agent for service of process stated above.
Dated: ___________________________________ |
___________________________________ |
Signature of Agent |
|
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_______________________________________ |
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Print name of person signing and, if Agent is not an individual, the title of the person |
Jurisdiction |
Securities Legislation Reference |
|
|
Alberta |
Paragraph 123(a) of the Securities Act (Alberta) |
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British Columbia |
Paragraph 78(2)(a) of the Securities Act (British Columbia) |
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Manitoba |
Paragraph 38(b) of the Securities Act (Manitoba) |
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New Brunswick |
Paragraph 82(2)(a) of the Securities Act (New Brunswick) |
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Newfoundland and Labrador |
Paragraph 66(2)(a) of the Securities Act (Newfoundland and Labrador) |
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Northwest Territories |
Paragraph 97(a) of the Securities Act (Northwest Territories) |
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Nova Scotia |
Paragraph 70(2)(a) of the Securities Act (Nova Scotia) |
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Nunavut |
Paragraph 97(a) of the Securities Act (Nunavut) |
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Ontario |
Paragraph 65(2)(a) of the Securities Act (Ontario) |
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Prince Edward Island |
Paragraph 97(a) of the Securities Act (Prince Edward Island) |
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Saskatchewan |
Paragraph 73(2)(a) of The Securities Act, 1988 (Saskatchewan) |
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Yukon |
Paragraph 97(a) of the Securities Act (Yukon) |
Jurisdiction |
Securities Legislation Reference |
||
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British Columbia |
Paragraph 82(c) of the Securities Act (British Columbia) |
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New Brunswick |
Section 86 of the Securities Act (New Brunswick), but only in respect of a communication described in paragraph 82(2)(a) of that Act |
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Newfoundland and Labrador |
Section 70 of the Securities Act (Newfoundland and Labrador), but only in respect of a communication described in paragraph 66(2)(a) of that Act |
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Nova Scotia |
Section 74 of the Securities Act (Nova Scotia), but only in respect of a communication described in paragraph 70(2)(a) of that Act |
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Ontario |
Section 69 of the Securities Act (Ontario), but only in respect of a communication described in clause 65(2)(a) of that Act |
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Saskatchewan |
Paragraph 77(c) of The Securities Act, 1988 (Saskatchewan). |
For the purposes of paragraph 3C.2.4(2)(e),"ETF facts automatic switch program information" means a completed Form 41-101F4 Information Required in an ETF Facts Document modified as follows:
(a) the heading under item 1(d) of Part I includes the name of each class or series of securities of the ETF in the automatic switch program;
(b) the brief introduction to the ETF facts document under item 1(h) of Part I includes the name of each class or series of securities of the ETF in the automatic switch program;
(c) item 2(1) of Part I includes, for each class or series of securities of the ETF in the automatic switch program, the date the securities of the class or series first became available to the public;
(d) item 2(1) of Part I includes the management expense ratio of only the class or series of securities of the ETF in the automatic switch program with the highest management fee;
(e) the "Quick Facts" table referred to in item 2(1) of Part 1 includes a footnote that states all of the following:
(i) that the ETF facts document pertains to all of the classes or series of securities of the ETF in the automatic switch program;
(ii) that further details about the automatic switch program are disclosed in the "How much does it cost?" section of the ETF facts document;
(iii) that further details, about the minimum investment amount applicable to each of the classes or series of securities of the ETF in the automatic switch program, are disclosed in the fee decrease table under the sub-heading "ETF expenses" of the ETF facts document;
(iv) that the management expense ratio of each of the classes or series of securities of the ETF in the automatic switch program is disclosed in the "ETF expenses" section of the ETF facts document;
(f) item 2(2) of Part I includes the ticker symbols of each of class or series of securities of the ETF in the automatic switch program;
(g) item 2(2) of Part I includes the average daily volume of only the class or series of securities of the ETF in the automatic switch program with the highest management fee;
(h) item 2(2) of Part I includes the number of days traded of only the class or series of securities of the ETF in the automatic switch program with the highest management fee;
(i) item 2(3) of Part I includes the market price of only the class or series of securities of the ETF in the automatic switch program with the highest management fee;
(j) item 2(3) of Part I includes the net asset value of only the class or series of securities of the ETF in the automatic switch program with the highest management fee;
(k) item 2(3) of Part I includes the average bid-ask spread of only the class or series of securities of the ETF in the automatic switch program with the highest management fee;
(l) item 5(1) of Part I includes all of the following as part of the introduction:
(i) under the heading "How has the ETF performed?", the name of only the class or series of securities of the ETF with the highest management fees;
(ii) a statement explaining that the performance for each of the classes or series of securities of the ETF in the automatic switch program will be similar to the performance of the class or series of securities of the ETF with the highest management fee, but will vary as a result of the difference in fees, as set out in the fee decrease table under the sub-heading "ETF expenses";
(m) item 5(3), (4) and (5) of Part I, under the sub-headings "Year-by-year returns," "Best and worst 3-month returns," and "Average return", includes the required performance data relating only to the class or series of securities of the ETF with the highest management fee;
(n) item 1(1.1) of Part II includes all of the following:
(i) under the heading "How much does it cost?", in the introductory statement, the name of each class or series of securities of the ETF in the automatic switch program;
(ii) as a part of the introductory statement, a summary of the automatic switch program that includes all of the following:
(A) an explanation that the automatic switch program offers separate classes or series of securities of the ETF that charge progressively lower management fees;
(B) an explanation of the scenarios in which the automatic switches will be made, including, for greater certainty, the scenario in which automatic switches will be made due to the purchaser no longer meeting the minimum investment amount for a particular class or series of securities of the ETF;
(C) a statement that a purchaser will not pay higher management fees as a result of the automatic switches than those charged to the class or series of securities of the ETF with the highest management fee;
(D) a statement that information about the progressively lower management fees for the classes or series of securities of the ETF in the automatic switch program is available in the fee decrease table under the sub-heading "ETF expenses" of the ETF facts document;
(E) a statement that further details about the automatic switch program are disclosed in specific sections of the prospectus of the ETF;
(F) a statement that purchasers should speak to their representative for more information about the automatic switch program;
(o) if the ETF is not newly established, item 1(1.3)(2) of Part II includes all of the following:
(i) the management expense ratio and ETF expenses of each of the classes or series of securities of the ETF in the automatic switch program or, if certain expense information is not available for a particular class or series of securities, the words "not available" in the corresponding part of the table;
(ii) a row in the "Annual rate" table
(A) in which the first column states "For every $1,000 invested, this equals:", and
(B) that discloses the respective equivalent dollar amounts of the ETF expenses of each class or series of securities of the ETF in the automatic switch program included in the table for every $1,000 invested;
(p) item 1(1.3)(2) of Part II includes, at the end of the disclosure under the sub-heading "ETF expenses", all of the following:
(i) a table that includes
(A) the name of, and minimum investment amounts associated with, each class or series of securities of the ETF in the automatic switch program, and
(B) the combined management and administration fee decrease of each class or series of securities of the ETF in the automatic switch program from the management fee of the class or series of securities of the ETF with the highest management fee, disclosed as a percentage;
(ii) an introduction to the table referred to in subparagraph (i) stating that the table sets out the combined management and administration fee decrease of each class or series of securities the ETF in the automatic switch program from the management fee of the class or series of securities of the ETF with the highest management fee;
(q) if all the classes or series of securities of the ETF in the automatic switch program are not newly established, item 1(1.3)(3) of Part II includes all of the following:
(i) a statement that the class or series of securities of the ETF with the highest management fee has the highest management fee among all of the classes or series of securities of the ETF in the automatic switch program;
(ii) a statement above the "Annual rate" table required under item 1(1.3)(2) of Part II stating "As of [the date of the most recently filed fund report
management report of fund performance], the ETF expenses were as follows:";(r) if some of the classes or series of securities of the ETF in the automatic switch program are newly established, item 1(1.3)(3) of Part II includes all of the following:
(i) a statement that the class or series of securities of the ETF with the highest management fee has the highest management fee among all of the classes or series of securities of the ETF in the automatic switch program;
(ii) a statement disclosing that the ETF expenses information is not available for certain classes or series of securities of the ETF in the automatic switch program because they are new;
(iii) a statement above the "Annual rate" table required under item 1(1.3)(2) of Part II stating "As of [the date of the most recently filed fund report
management report of fund performance], the ETF expenses were as follows:";(s) if the ETF is newly established, item 1(1.3)(4) of Part II includes all of the following:
(i) a statement that the class or series of securities of the ETF with the highest management fee has the highest management fee among all of the classes or series of securities of the ETF in the automatic switch program;
(ii) the rate of the management fee of only the class or series of securities of the ETF with the highest management fee;
(iii) a statement that the operating expenses and trading costs are not yet available because the ETF is new.
{1} In Ontario, a number of prospectus related requirements in this Instrument are either set out in the Securities Act (Ontario) or Ontario does not have a similar requirement. We have identified carve-outs from the Instrument where a similar requirement is set out in the Securities Act (Ontario). Where no corresponding statutory provision has been identified for an Ontario carve-out, Ontario has generally not adopted a similar requirement. Notes included in this Instrument have been inserted for convenience of reference only and do not form part of this Instrument or have any force or effect as a rule or policy.
Annex C-2 -- Companion Policy 41-101CP General Prospectus Requirements
Contents
Part 1 Introduction, Interrelationship with Securities Legislation, and Definitions
Introduction and purpose
Interrelationship with other securities legislation This Policy
Local securities legislation
Continuous disclosure (NI 51-102 and NI 81-106)
Short form prospectus distributions (NI 44-101)
Shelf distributions (NI 44-102)
PREP procedures (NI 44-103)
Process for prospectus reviews in multiple jurisdictions (NP 11-202)
Electronic transmission
Definitions
Asset-backed security
Business day
Accounting terms
Acceptable accounting principles other than Canadian GAAP applicable to publicly accountable enterprises
Financial statements prepared in accordance with different accounting principles
Rate-regulated activities
Part 2 General Requirements
Experience of officers and directors
Role of underwriter
Minimum offering amount
Indirect distributions
Over-allocation
Distribution of securities under a prospectus to an underwriter
Certificates
Public interest
Discretion of the regulator to request certificates
Signatories
Trustee certificates
Chief executive officer and chief financial officer
Selling securityholder certificates
Promoters of issuers of asset-backed securities
Special warrants
Distributions to resale market
Underwriters' certificate and due diligence
Contractual right of rescission
Offerings of convertible, exchangeable or exercisable securities
Lapse date
Rights offerings
Part 3 Filing and Receipting Requirements
Extension of 90-day period for issuance of final receipt
Confidential material change reports
Supporting documents
Consents of lawyers
Documents affecting the rights of securityholders
Personal information forms
Material contracts
Definition
Filing requirements
Contract of employment
External management and external administration agreements
Material contracts on which the issuer's business is substantially dependent
Confidentiality provisions
Disclosure seriously prejudicial to interests of issuer
Terms necessary for understanding impact on business of issuer
Summary of omitted or redacted provisions
Response letters and marked up copies
Undertaking in respect of credit supporter disclosure, including financial statements
Disclosure of investigations or proceedings
Amendments
Reduced price distributions
Licences, registrations and approvals
Registration requirements
Part 4 General Content of Long Form Prospectus
Style of long form prospectus
Plan summary for a scholarship plan
Pricing disclosure
Principal purposes -- generally
MD&A
Additional information for venture issuers without significant revenue
Disclosure of outstanding security data
Additional disclosure for issuers with significant equity investees
Distribution of asset-backed securities
Distribution of derivatives and underlying securities
Restricted securities
Credit supporter disclosure
Exemptions for certain issues of guaranteed securities
Previously disclosed material forward-looking information
Part 5 Content of Long Form Prospectus (Financial Statements)
Exemptions from financial disclosure requirements
Presentation of Financial Results
General financial statement requirements
Interpretation of issuer -- primary business
Interpretation of issuer -- predecessor entity
Sufficiency of financial history included in a long form prospectus
Applications for exemption from requirement to include financial statements of the issuer
Additional information
Audit and review of financial statements included or incorporated by reference into a long form prospectus
Financial statement disclosure for significant acquisitions
Applicable principles in NI 51-102
Completed significant acquisitions and the obligation to provide business acquisition report level disclosure for a non-reporting issuer
Probable acquisitions
Satisfactory alternative financial statements or other information
Acquired business has recently completed an acquisition
Financial statements or other information
Financial statements for acquisitions of a predecessor entity, a business or businesses acquired by reporting and non-reporting issuers
Part 5A ETF Facts Documents for ETFs
General Purpose
Plain Language and Presentation
Filing
Website
Delivery
Part 5B Exemptive Relief to File Prospectus Prepared in Accordance with Form 81-101F1
Previous Form Exemptions
Part 6 Advertising or Marketing Activities in Connection with Prospectus Offerings of Issuers other than Investment Funds
Application
Scope
The prospectus requirement
Definition of "trade"
Definition of distribution
Prospectus exemptions
Advertising or marketing activities
Research reports
Pre-marketing and solicitation of expressions of interest in the context of a bought deal
Testing of the waters exemption -- IPO issuers
Advertising or marketing activities during the waiting period
Standard term sheets
Marketing materials
Standard term sheets and marketing materials -- general
Green sheets
Advertising or marketing activities following the issuance of a receipt for a final prospectus
Sanctions and enforcement
Media reports and coverage
Disclosure practices
Misleading or untrue statements
Road shows
Part 6A Advertising and Marketing in Connection with Prospectus Offerings of Investment Funds
Application
Scope
The prospectus requirement
Definition of "trade"
Definition of distribution
Prospectus exemptions
Advertising or marketing activities
Pre-marketing and solicitation of expressions of interest
Advertising or marketing activities during the waiting period
Green Sheets
Advertising or marketing activities following the issuance of a receipt for a final prospectus
Sanctions and enforcement
Media reports and coverage
Disclosure practices
Misleading or untrue statements
Part 7 Transition
Transition -- Application of Amendments
Appendix A Financial Statement Disclosure Requirements for Significant Acquisitions
Chart 1 -- Reporting Issuer
Chart 2 -- Non-Reporting Issuer
Appendix B -- Sample ETF Facts Document
1.1 This Policy describes how the provincial and territorial securities regulatory authorities (or "we") intend to interpret or apply the provisions of the Instrument. Some terms used in this Policy are defined or interpreted in the Instrument, NI 14-101, or a definition instrument in force in the jurisdiction.
1.2 (1) The Instrument applies to any prospectus filed under securities legislation and any distribution of securities subject to the prospectus requirement, other than a prospectus filed under NI 81-101 or a distribution of securities under such a prospectus, or unless otherwise stated. Parts of this Policy may not apply to all issuers.
(2) The Instrument, while being the primary instrument regulating prospectus distributions, is not exhaustive. Issuers should refer to the implementing law of the jurisdictions and other securities legislation of the local jurisdiction for additional requirements that may apply to the issuer's prospectus distribution.
(3) NI 51-102, NI 81-106 and other securities legislation imposes ongoing disclosure and filing obligations on reporting issuers. The regulator may consider issues raised in the context of a continuous disclosure review when determining whether it is in the public interest to refuse to issue a receipt for a prospectus. Consequently, unresolved issues may delay or prevent the issuance of a receipt.
Reporting issuers are generally required to file periodic and timely disclosure documents under applicable securities legislation. Reporting issuers may also be required to file periodic and timely disclosure documents pursuant to an order issued by the securities regulatory authority or an undertaking to the securities regulatory authority. Failure to comply with any requirement to file periodic and timely disclosure documents could cause the regulator to refuse a receipt for the prospectus.
(4) As set out in section 2.1 of NI 44-101, an issuer must not file a prospectus in the form of Form 44-101F1 unless the issuer is qualified under any of sections 2.2 through 2.6 of NI 44-101 to file a short form prospectus. An issuer that is qualified to file a short form prospectus must satisfy the requirements of NI 44-101, including the filing requirements of Part 4 of NI 44-101, as well as any applicable requirements of the Instrument. Therefore, issuers qualified to file a short form prospectus and selling securityholders of those issuers that wish to distribute securities under the short form system should refer to the Instrument, this Policy, and NI 44-101 and its companion policy.
(5) Issuers qualified under NI 44-101 to file a prospectus in the form of a short form prospectus and their securityholders can distribute securities under a short form prospectus using the shelf distribution procedures under NI 44-102. The companion policy to NI 44-102 explains that the distribution of securities under the shelf system is governed by the requirements and procedures of NI 44-101 and securities legislation, except as supplemented or varied by NI 44-102. Therefore, issuers qualified to file a short form prospectus and selling securityholders of those issuers that wish to distribute securities under the shelf system should refer to the Instrument, this Policy, NI 44-101 and its companion policy, and NI 44-102 and its companion policy.
(6) NI 44-103 contains the post-receipt pricing (PREP) procedures. All issuers and selling securityholders can use the PREP procedures of NI 44-103 to distribute securities, other than rights under a rights offering. Issuers and selling securityholders that wish to distribute securities using the PREP procedures as provided for in NI 44-103 should refer to the Instrument, this Policy, and NI 44-103 and its companion policy. Issuers and selling securityholders that wish to distribute securities under a short form prospectus using the PREP procedures should also refer to NI 44-101 and its companion policy for any additional requirements.
(7) National Policy 11-202 Process for Prospectus Reviews in Multiple Jurisdictions ("NP 11-202") describes the process for filing and review of prospectuses, including investment fund and shelf prospectuses, amendments to prospectuses and related materials in multiple jurisdictions. NP 11-202 represents the means by which an issuer can enjoy the benefits of co-ordinated review by the securities regulatory authorities in the various jurisdictions in which the issuer has filed a prospectus. Under NP 11-202, one securities regulatory authority acts as the principal regulator for all materials relating to a filer.
(8) National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) prescribes that each document that is required or permitted to be provided to a securities regulatory authority or regulator must be transmitted to the securities regulatory authority or regulator electronically through the System for Electronic Data Analysis and Retrieval + (SEDAR+).
The reference to a document includes any report, form, application, information, material and notice, as well as a copy thereof, and applies to documents that are required or permitted to be filed or deposited with, or delivered, furnished, sent, provided, submitted or otherwise transmitted to, a securities regulatory authority or regulator.
To reflect the phased implementation of SEDAR+, the Appendix of National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) sets out securities legislation under which documents are excluded from being filed or delivered in SEDAR+.
National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) should be consulted when providing any document to a securities regulatory authority or regulator under the Instrument and this Policy.
1.3 (1) The definition of "asset-backed security" is the same definition used in NI 51-102.
The definition is designed to be flexible to accommodate future developments in asset-backed securities. For example, it does not include a list of "eligible" assets that can be securitized. Instead, the definition is broad, referring to "receivables or other financial assets" that by their terms convert into cash within a finite time period. These would include, among other things, notes, leases, instalment contracts and interest rate swaps, as well as other financial assets, such as loans, credit card receivables, accounts receivable and franchise or servicing arrangements. The reference to "and any rights or other assets..." in the definition is sufficiently broad to include "ancillary" or "incidental" assets, such as guarantees, letters of credit, financial insurance or other instruments provided as a credit enhancement for the securities of the issuer or which support the underlying assets in the pool, as well as cash arising upon collection of the underlying assets that may be reinvested in short-term debt obligations.
The term, a "discrete pool" of assets, can refer to a single group of assets as a "pool" or to multiple groups of assets as a "pool". For example, a group or pool of credit card receivables and a pool of mortgage receivables can, together, constitute a "discrete pool" of assets. The reference to a "discrete pool" of assets is qualified by the phrase "fixed or revolving" to clarify that the definition covers "revolving" credit arrangements, such as credit card and short-term trade receivables, where balances owing revolve due to periodic payments and write-offs.
While typically a pool of securitized assets will consist of financial assets owed by more than one obligor, the definition does not currently include a limit on the percentage of the pool of securitized assets that can be represented by one or more financial assets owing by the same or related obligors (sometimes referred to as an "asset concentration test").
(2) Section 1.1 of the Instrument defines business day as any day other than a Saturday, Sunday or a statutory holiday. In some cases, a statutory holiday may only be a statutory holiday in one jurisdiction. The definition of business day should be applied in each local jurisdiction in which a prospectus is being filed. For example, subsection 2.3(2) of the Instrument states that an issuer must not file a prospectus more than three business days after the date of the prospectus. A prospectus is dated Day 1. Day 2 is a statutory holiday in Québec but not in Alberta. If the prospectus is filed in both Alberta and Québec, it must be filed no later than Day 4, despite the fact that Day 2 was not a business day in Québec. If the prospectus is filed only in Québec, it could be filed on Day 5.
(3) The Instrument uses accounting terms that are defined or used in Canadian GAAP applicable to publicly accountable enterprises. In certain cases, some of those terms are defined differently in securities legislation. In deciding which meaning applies, you should consider that NI 14-101 provides that a term used in the Instrument and defined in the securities statute of a local jurisdiction has the meaning given to it in the statute unless: (a) the definition in that statute is restricted to a specific portion of the statute that does not govern prospectuses; or (b) the context otherwise requires.
(4) If an issuer is permitted under NI 52-107 to file financial statements in accordance with acceptable accounting principles other than Canadian GAAP applicable to publicly accountable enterprises, then the issuer may interpret any reference in the Instrument to a term or provision defined or used in Canadian GAAP applicable to publicly accountable enterprises as a reference to the corresponding term or provision in the other acceptable accounting principles.
(5) Issuers intending to include financial statements that are prepared in accordance with different accounting principles should consider the guidance in section 2.8 of Companion Policy 52-107CP Acceptable Accounting Principles and Auditing Standards,
(6) If a qualifying entity is relying on the exemption in paragraph 5.4(1)(a) of NI 52-107, then the qualifying entity may interpret any reference in the Instrument to a term or provision defined or used in Canadian GAAP applicable to publicly accountable enterprises as a reference to the corresponding term or provision in Part V of the Handbook.
2.1 Securities legislation requires that a securities regulatory authority or regulator refuse to issue a receipt for a prospectus if it appears that the proceeds received from the sale of securities to be paid to the treasury of the issuer, together with other resources of the issuer, will be insufficient to accomplish the purposes stated in the prospectus. In addition to financial resources, resources include people. If a sufficient number of the directors and officers of the issuer do not have relevant knowledge and experience, the securities regulatory authority or regulator may conclude that the human and other resources are insufficient to accomplish these purposes. If the requisite knowledge and experience are not possessed by the directors and officers, a securities regulatory authority or regulator may be satisfied that the human and other resources are sufficient if it is shown that the issuer has contracted to obtain the knowledge and experience from others.
2.2 The due diligence investigation undertaken by an underwriter in relation to the business of the issuer often results in enhanced quality of disclosure in the prospectus. In addition, an underwriter typically provides valuable advice regarding the pricing and marketing of securities. For these reasons, we strongly encourage underwriter participation in prospectus offerings, particularly where the offering is an initial public offering.
2.2.1 If the distribution of securities is being done on a best efforts basis, an issuer will need to determine if a minimum offering is required for the issuer to achieve one or more of the stated purposes of the offering, as expressed in the "Use of Proceeds" section of the prospectus. If this is the case, the issuer will need to provide a minimum and maximum offering amount. Otherwise, the issuer is required to provide the cautionary statement prescribed in paragraph 1.4(3)(b) of Form 41-101F1.
Although an issuer may determine that a minimum offering amount is not necessary for the prospectus offering, a regulator may reasonably infer that a minimum offering amount is appropriate in certain circumstances. This could occur, for example, if we have concerns that a minimum amount of proceeds must be raised in order for the issuer to achieve its stated objectives. Also, if we have concerns about an issuer continuing as a going concern, we may take the view that the issuer cannot achieve its stated objectives unless a minimum offering amount is raised. The imposition of a minimum offering amount by a regulator derives from the general responsibility of a regulator under securities laws to refuse a receipt for a prospectus if it appears that the aggregate of the proceeds from the sale of the securities under the prospectus and other resources of the issuer are insufficient to accomplish the purposes stated in the prospectus, or if it would not be in the public interest to issue a receipt. A benefit of the imposition of a minimum offering amount is that if the issuer fails to raise the minimum amount, investors benefit from an investor protection mechanism that facilitates the return of their subscription funds to them, if previously deposited.
2.3 Securities legislation prohibits a person from distributing a security unless a prospectus is filed and receipted or the distribution is exempt from the prospectus requirement. Securities legislation also prohibits a person from trading in a security where the trade would be a distribution of such security, unless a prospectus is filed and receipted or the distribution is exempt from the prospectus requirement. Securities legislation defines distribution as including a trade in a security that has not been previously issued, a trade out of a control block and any transaction or series of transactions involving a purchase and sale of or a repurchase and resale in the course of or incidental to a distribution. In Québec, the definition of "distribution" is broad enough to include these transactions.
Occasionally, a prospectus is filed to qualify securities for sale to one purchaser or to a small group of related purchasers where it appears that the purchaser does not have a bona fide intention to invest in the securities but rather is acquiring the securities with a view to immediately reselling them in the secondary market. This can be the case where the purchaser is a lender to the issuer or where the securities are issued as consideration for the acquisition of assets.
Where the offering and subsequent resale are in substance a single distribution, in order to comply with securities legislation, the distribution to the public purchasers should be made by way of prospectus in order that the subsequent purchasers have the benefit of prospectus disclosure and all the rights and remedies provided to prospectus purchasers under securities legislation.
Considerations relevant to determining whether a distribution under a prospectus is only one transaction in a series of transactions in the course of or incidental to the ultimate distribution include:
• the number of persons or companies who are likely to purchase securities in each transaction;
• whether the purchasers' traditional business is that of financing as opposed to investing;
• whether a purchaser is likely to acquire more of a specified class of securities of the issuer than it is legally entitled to, or practically wishes to, hold (e.g., more than 10% of a class of equity securities where the purchaser wishes to avoid becoming an insider or 20% of a class of equity securities where the purchaser wishes to avoid becoming a control person);
• the type of security distributed (e.g., loan repayment rights) and whether or not the security is convertible into publicly traded securities of the issuer;
• whether the purchase price of the securities is set at a substantial discount to their market price; and
• whether the purchaser is committed to hold the securities it acquires for any specified time period.
2.4 Underwriters of a distribution may over-allocate a distribution in order to hold a short position in the securities following closing. This over-allocation position allows the underwriters to engage in limited market stabilization to compensate for the increased liquidity in the market following the distribution. If the market price of the securities decreases following the closing of the distribution, the short position created by the over-allocation position may be filled through purchases in the market. This creates upward pressure on the price of the securities. If the market price of the securities increases following the closing of the distribution, the over-allocation position may be filled through the exercise of an over-allotment option (at the issue offering price). Underwriters would not generally engage in market stabilization activities without the protection provided by an over-allotment option.
Over-allotment options are permitted solely to facilitate the over-allocation of the distribution and consequent market stabilization. Accordingly, an over-allotment option may only be exercised for the purpose of filling the underwriters' over-allocation position. The exercise of an over-allotment option for any other purpose would raise public policy concerns.
To form part of the over-allocation position, securities must be sold to bona fide purchasers as of the closing of the offering. Securities held by an underwriter or in proprietary accounts of an underwriter for sale at a future date do not form part of the over-allocation position. Further, as discussed below, section 11.2 of the Instrument restricts the distribution of securities under a prospectus to an underwriter. Since section 11.1 of the Instrument requires that all securities that are sold to create the over-allocation position be distributed under the prospectus, securities cannot be sold to an underwriter to increase the size of the over-allocation position.
2.5 Section 11.2 of the Instrument restricts the distribution of securities under a prospectus to a person acting as an underwriter. Issuers should determine the 10% limit in that section as if all convertible or exchangeable securities offered under the prospectus were exercised for the underlying securities.
2.6 (1) Securities legislation provides the regulator with discretion to refuse a receipt for a prospectus where it is not in the public interest to issue the receipt. Securities legislation imposes statutory liability in connection with prospectus disclosure to provide investors with a remedy if a prospectus does not contain full, true and plain disclosure of all material facts relating to the securities being distributed and to protect the integrity of the Canadian public markets. Where an offering is structured in a manner that circumvents the objects and purposes of securities legislation and results in a person or company accessing the Canadian public markets, who is not clearly accountable for the information in the prospectus, the regulator may have significant public interest concerns. Such public interest concerns will be addressed on a case by case basis as part of the analysis of whether a receipt should be issued for a final prospectus. There may be circumstances in which it will be appropriate for the regulator to request a person or company, that is not otherwise required to do so, to certify a prospectus as a means of resolving such public interest concerns. For example, where it appears that a person or company is organizing its business and affairs to avoid a requirement to sign a prospectus certificate or to avoid prospectus liability, a regulator may conclude that there is sufficient public interest concerns that the regulator should require that person or company to certify a prospectus.
(2) Subsection 5.15(1) of the Instrument provides the regulator in each jurisdiction except Ontario with the discretion to require additional certificates. The exercise of this discretion will generally be informed by public interest concerns, including those discussed in subsection (1) above.
(3) Part 5 of the Instrument contains requirements regarding who must sign prospectus certificates. Certificates signed on behalf of the identified signatories by an agent or attorney will generally not be acceptable. For example, an income trust issuer with an active board of trustees would be required to arrange for the signature of two trustees on behalf of the board, rather than the signature of an attorney or agent.
(4) Subsection 5.5(4) of the Instrument provides an exception to the trust certificate requirement where the trustees of the issuer do not perform functions similar to those of corporate directors. In this type of situation, a prospectus certificate is instead required from two individuals who do perform those functions for the issuer on behalf of all such individuals. In a situation where a regulated trust company is a trustee but does not perform functions similar to those of corporate directors, the regulated trust company and its officers and directors will not be required to sign a prospectus certificate if two other individuals who perform those functions do provide a certificate.
(5) The Instrument and other securities legislation require that prospectus certificates of certain persons or companies are to be signed by the chief executive officer and chief financial officer of such persons or companies. The terms chief executive officer and chief financial officer should be read to include the individuals who have the responsibilities normally associated with these positions or act in a similar capacity. This determination should be made irrespective of an individual's corporate title or whether that individual is employed directly or acts pursuant to an agreement or understanding.
(6) Subsection 5.13(1) of the Instrument provides the regulator in each jurisdiction except Ontario with the discretion to require selling securityholders to sign a prospectus certificate. Under securities legislation, selling securityholders are liable for misrepresentations in a prospectus whether or not they sign a prospectus certificate. There are circumstances, however, where the regulator may determine that it is in the public interest to require the selling securityholder to affirmatively certify the prospectus. Generally, the regulator would only exercise this discretion where the securities being distributed by the selling securityholder represent a substantial portion of the securities being distributed under the prospectus.
2.7 Securities legislation in some jurisdictions in Canada define "promoter" and require, in certain circumstances, a promoter of an issuer to assume statutory liability for prospectus disclosure. Asset-backed securities are commonly issued by a "special purpose" entity, established for the sole purpose of facilitating one or more asset-backed offerings. The securities regulatory authorities are of the opinion that special purpose issuers of asset-backed securities will have a promoter because someone will typically have taken the initiative in founding, organizing or substantially reorganizing the business of the issuer. We interpret the business of such issuers to include the business of issuing asset-backed securities and entering into the supporting contractual arrangements.
For example, in the context of a securitization program under which assets of one or more related entities are financed by issuing asset-backed securities (sometimes called a "single seller program"), we will usually consider an entity transferring or originating a significant portion of such assets, an entity initially agreeing to provide on-going collection, administrative or similar services to the issuer, and the entity for whose primary economic benefit the asset-backed program is established, to be a promoter of the issuer if it took the initiative in founding, organizing or substantially reorganizing the business of the issuer. Persons or companies contracting with the issuer to provide credit enhancements, liquidity facilities or hedging arrangements or to be a replacement servicer of assets, and investors who acquire subordinated investments issued by the issuer, will not typically be promoters of the issuer solely by virtue of such involvement.
In the context of a securitization program established to finance assets acquired from numerous unrelated entities (sometimes called a "multi-seller program"), we will usually consider the person or company (frequently a bank or an investment bank) establishing and administering the program in consideration for the payment of an on-going fee, for example, to be a promoter of the issuer if it took the initiative in founding, organizing or substantially reorganizing the business of the issuer. Individual sellers of the assets into a multi-seller program are not ordinarily considered to be promoters of the issuer, despite the economic benefits accruing to such persons or companies from utilizing the program. As with single-seller programs, other persons or companies contracting with the issuer to provide services or other benefits to the issuer of the asset-backed securities will not typically be promoters of the issuer solely by virtue of such involvement.
Where an entity is determined to be a promoter of an issuer at the time of the issuer's initial public offering, the entity continues to be a promoter of the issuer, in the case of subsequent offerings by the issuer, if the entity's relationship to the issuer and involvement in the offerings remains substantially the same. Accordingly, where an entity establishes a special purpose issuer to act as a dedicated securitization vehicle, and the prospectus filed in connection with a subsequent offering continues to include disclosure relating to the entity's securitization program, we will expect the entity to certify the prospectus as a promoter.
While we have included this discussion of promoters as guidance to issuers of asset-backed securities, the question of whether a particular person or company is a "promoter" of an issuer is ultimately a question of fact to be determined in light of the particular circumstances.
2.8 (1) In certain special warrant transactions, the dealer involved in the private placement may itself have purchased special warrants from the issuer on an exempt basis, despite not disclosing any commitment to do so.
Securities legislation generally requires that a dealer not acting as agent of the purchaser who receives an order or subscription for a security offered in a distribution to which a prospectus requirement applies to deliver to the purchaser the latest prospectus. Where a dealer acquires special warrants, with a view to exercising them and reselling the underlying securities, such a resale would be a distribution that must be made by way of a prospectus or pursuant to an exemption from the prospectus requirements.
It is a requirement, therefore, that any dealer who has acquired special warrants with a view to their distribution or the distribution of the underlying securities deliver a prospectus during the period of distribution to its purchasers (where the sale to such purchasers is made otherwise than pursuant to a prospectus exemption) in order that such purchasers have the benefit of all rights and remedies provided to prospectus purchasers under securities legislation. In Québec, prospectus purchasers are notably conferred with a contractual right of rescission under s.1443 of the Québec Civil Code.
In connection with its prospectus review procedure, the regulator may request information from the issuer of all beneficial purchasers of special warrants. The regulator will generally keep this information confidential.
(2) While the special warrant transaction is, in form, two separate distributions, the first an exempt private placement distribution and the second a conversion of the warrants under a prospectus, such a transaction is, in substance, a single distribution under a prospectus of the underlying securities to the warrant investors.
The registrants involved in placing the special warrants are, therefore, also involved in the prospectus distribution and such registrants in a contractual relationship with the issuer must include their certificate in the prospectus under subsection 5.9(1) of the Instrument or other securities legislation. We note that the resulting incentive to such registrants to participate in the due diligence investigation of the issuer is also beneficial to the secondary market.
The obligation to deliver an underwriter's certificate as described in this Policy does not extend the scope of distributions any registrant is authorized to make under applicable securities legislation.
(3) Under section 2.4 of the Instrument, an issuer must not file a prospectus or an amendment to a prospectus to qualify the distribution of securities issued on the exercise of special warrants or other securities acquired on a prospectus-exempt basis, unless the issuer has provided holders of the special warrants or other securities with a contractual right of rescission. We would not generally consider the disclosure of the contractual right of rescission in the prospectus as satisfying this condition unless there is a prior contract between the issuer and the holder of the special warrant or other security under which the issuer granted this right to the holder.
2.9 Investor protection concerns may arise where the distribution of a convertible, exchangeable or exercisable security is qualified under a prospectus and the subsequent conversion, exchange or exercise of this security is made on a prospectus-exempt basis. Specifically, this concern arises when the subsequent conversion, exchange or exercise occurs within a short period of time -- generally 180 days or less -- following the purchase of the original security.
The concerns arise because the conversion, exchange or exercise feature of the security may operate to limit or "strip away" the remedies available to an investor for a misrepresentation in a prospectus.
In particular, we are concerned about offerings of subscription receipts, or other types of securities which may be convertible, exchangeable or exercisable within a short period of time following the purchase of the original security (generally 180 days or less), where the investor, when purchasing the subscription receipt, or other similar type of security, is in effect also making an investment decision in respect of the underlying security.
Public interest concerns arise if the subsequent distribution of the underlying security is not part of the initial distribution and is not qualified by the prospectus. These concerns arise because when the security is converted, exchanged or exercised prior to the end of the statutory period for a right of action for rescission under securities legislation (which in many jurisdictions is 180 days from the date of purchase of the original security), the purchaser of a convertible, exchangeable or exercisable security does not retain the same rights to rescission because the convertible, exchangeable or exercisable security that was issued under the prospectus has been replaced by the underlying security. In these circumstances, the original purchaser should retain the benefit of any remaining statutory right of rescission that would otherwise apply in respect of the convertible, exchangeable or exercisable security. As such, the issuer should provide the original purchaser of the convertible, exchangeable or exercisable security with a contractual right of rescission in respect of the conversion, exchange or exercise transaction.
In some cases, the subsequent distribution of the underlying security may be part of the initial distribution as it is part of a series of transactions involving further purchases and sales in the course of or incidental to a distribution. If this is the case the issuer should consider whether its prospectus should qualify the distribution of both the subscription receipt, or other similar type of security, as well as the underlying security.
The guidance above would not apply to an offering of warrants where the warrants may reasonably be regarded as incidental to the offering as a whole. For example, in the case of a typical special warrant offering, the special warrant converts into i) a common share, and ii) a common share purchase warrant (or a fraction thereof). In such cases, we have generally accepted that the common share purchase warrant component merely represents a "sweetener", and that the primary investment decision relates to the common share underlying the special warrant. This would also generally be the case with a unit offering where the unit consists of a common share, and a common share purchase warrant. Therefore, the regulator would not generally request that the issuer provide the original purchaser with a contractual right of rescission in respect of the sweetener warrants.
2.10 An amendment to a prospectus, even if it amends and restates the prospectus, does not change the lapse date under section 17.2 of the Instrument or other securities legislation. An amendment to an ETF facts document also does not change the lapse date for a prospectus of an ETF.
2.11 (1) The regulator or, in Québec, the securities regulatory authority may refuse to issue a receipt for a prospectus filed for a rights offering under which rights are issued if the rights are exercisable into convertible securities that require an additional payment by the holder on conversion and the securities underlying the convertible securities are not qualified under the prospectus. This will ensure that the remedies for misrepresentation in the prospectus are available to the person or company who pays value.
(2) Subparagraph 8A.2(1)(d)(ii) of the Instrument provides that if there is no published market for the securities, the subscription price must be lower than fair value unless the issuer restricts all insiders from increasing their proportionate interest in the issuer through the rights offering or a stand-by commitment. Under subsection 8A.2(2), the issuer must deliver to the regulator or, in Québec, the securities regulatory authority evidence of fair value. For this purpose, the regulator will consider such things as fairness opinions, valuations and letters from registered dealers as evidence of the fair value.
(3) Under paragraph 8A.4(b) of the Instrument, if there is a stand-by commitment for a rights offering, the issuer must deliver to the regulator or, in Québec, the securities regulatory authority evidence that the person or company providing the stand-by commitment has the financial ability to carry out the stand-by commitment. For this purpose, the regulator or, in Québec, the securities regulatory authority may consider any of the following:
• a statement of net worth attested to by the person or company making the commitment,
• a bank letter of credit,
• the most recent audited financial statements of the person or company making the commitment,
• other evidence that provides comfort to the regulator or, in Québec, the securities regulatory authority.
3.1 The effect of subsection 2.3(1) of the Instrument is to ensure that issues are not being marketed by means of preliminary prospectuses containing outdated information.
3.2 An issuer cannot meet the standard of "full, true and plain" disclosure, while a material change report has been filed but remains undisclosed publicly. Accordingly, an issuer who has filed a confidential material change report may not file a prospectus until the material change that is the subject of the report is generally disclosed or the decision to implement the change has been rejected and the issuer so notified the regulator of each jurisdiction where the confidential material change report was filed, and an issuer may not file a confidential material change report during a distribution and continue with the distribution. If circumstances arise that cause an issuer to file a confidential material change report during the distribution period of securities under a prospectus, the issuer should cease all activities related to the distribution until
(a) the material change is generally disclosed and an amendment to the prospectus is filed, if required, or
(b) the decision to implement the material change has been rejected and the issuer has so notified the regulator of each jurisdiction where the confidential material change report was filed.
3.3 Material that is filed in a jurisdiction will be made available for public inspection in that jurisdiction, subject to the provisions of securities legislation in the local jurisdiction regarding confidentiality of filed material. Material that is delivered to a regulator, but not filed, is not generally required under securities legislation to be made available for public inspection.
3.4 The names of lawyers or law firms frequently appear in prospectuses in two ways. First, the underwriters, the issuer and selling securityholders may name the lawyers upon whose advice they are relying. Second, the opinions of counsel that the securities may be eligible for investment under certain statutes may be expressed or opinions on the tax consequences of the investment may be given.
In the first case, we are of the view that the lawyer is not, in the words of subsection 10.1(1.1) of the Instrument, named as having prepared or certified a part of the prospectus and is not named as having prepared or certified a report, valuation, statement or opinion referred to in the prospectus. Accordingly, this subsection does not require the written consent of the lawyer. In the second case, because the opinions or similar reports are prepared for the purpose of inclusion in the prospectus, we are of the view that this subsection applies and requires the consent.
3.5 (1) Subclause 9.1(a)(ii)(A) of the Instrument requires issuers to file copies of their articles of incorporation, amalgamation, continuation or any other constating or establishing documents, unless the document is a statutory or regulatory instrument. This carve out for a statutory or regulatory instrument is very narrow. For example, the carve out would apply to Schedule I or Schedule II banks under the Bank Act, whose charter is the Bank Act. It would not apply when only the form of the constating document is prescribed under statute or regulation, such as articles under the Canada Business Corporations Act.
(2) Subclause 9.1(a)(ii)(E) of the Instrument requires issuers to file copies of contracts that can reasonably be regarded as materially affecting the rights of their securityholders generally. A warrant indenture is one example of this type of contract. We would expect that contracts entered into in the ordinary course of business would not usually affect the rights of securityholders generally, and so would not be required to be filed under this subclause.
3.5.1 (1) If issuers are relying upon a previously delivered personal information form or predecessor personal information form pursuant to subsections 9.1(2) or 9.1(3) of the Instrument, issuers are reminded of paragraphs 9.1(2)(b) and 9.1(3)(b), which require that the responses to certain questions in the form must still be correct. Accordingly, in order to meet these requirements issuers should obtain appropriate confirmations from the individual concerned.
(2) Paragraph 9.1(2)(c) of the Instrument requires that in certain circumstances an issuer deliver a copy of a previously delivered personal information form, or "alternative information that is satisfactory to the regulator". Our interpretation of what would potentially be alternative information satisfactory to the regulator is, with respect to the previous delivery of an individual's personal information form, the System for Electronic Data Analysis and Retrieval + (SEDAR+) project number and name of issuer. In most cases this information will be sufficient. Staff will contact issuers in cases where it is not. Issuers wishing to proceed in this manner should provide the information in the cover letter for the preliminary or pro forma long form prospectus.
(3) If an issuer is delivering a copy of a previously delivered personal information form pursuant to paragraph 9.1(2)(c) of the Instrument, the issuer should deliver it as a personal information form on SEDAR+, in the same way that a new personal information form would be delivered.
3.6 (1) Under section 1.1 of the Instrument, a material contract is defined as a contract that an issuer or any of its subsidiaries is a party to, that is material to the issuer. A material contract generally includes a schedule, side letter or exhibit referred to in the material contract and any amendment to the material contract. The redaction and omission provisions in subsections 9.3(3) and (4) of the Instrument apply to these schedules, side letters, exhibits or amendments.
(2) Subject to the exceptions in paragraphs 9.3(2)(a) through (f) of the Instrument, subsection 9.3(2) of the Instrument provides an exemption from the filing requirement for a material contract entered into in the ordinary course of business. Whether an issuer entered into a material contract in the ordinary course of business is a question of fact that the issuer should consider in the context of its business and industry.
Paragraphs 9.3(2)(a) through (f) of the Instrument describe specific types of material contracts that are not eligible for the ordinary course of business exemption. Accordingly, if subsection 9.3(1) of the Instrument requires an issuer to file a material contract of a type described in these paragraphs, the issuer must file that material contract even if the issuer entered into it in the ordinary course of business.
(3) Paragraph 9.3(2)(a) of the Instrument provides that a material contract with certain individuals is not eligible for the ordinary course of business exemption, unless it is a "contract of employment". One way for issuers to determine whether a contract is a contract of employment is to consider whether the contract contains payment or other provisions that are required disclosure under Form 51-102F6 as if the individual were a named executive officer or director of the issuer.
(4) Under paragraph 9.3(2)(e) of the Instrument, external management and external administration agreements are not eligible for the ordinary course of business exemption. External management and external administration agreements include agreements between the issuer and a third party, the issuer's parent entity, or an affiliate of the issuer, under which the latter provides management or other administrative services to the issuer.
(5) Paragraph 9.3(2)(f) of the Instrument provides that a material contract on which the "issuer's business is substantially dependent" is not eligible for the ordinary course of business exemption. Generally, a contract on which the issuer's business is substantially dependent is a contract so significant that the issuer's business depends on the continuance of the contract. Some examples of this type of contract include
(a) a financing or credit agreement providing a majority of the issuer's capital requirements for which alternative financing is not readily available at comparable terms,
(b) a contract calling for the acquisition or sale of substantially all of the issuer's property, plant and equipment, long-lived assets, or total assets, and
(c) an option, joint venture, purchase or other agreement relating to a mining or oil and gas property that represents a majority of the issuer's business.
(6) Under subsection 9.3(3) of the Instrument, an issuer may omit or redact a provision of a material contract that is required to be filed if an executive officer of the issuer reasonably believes that disclosure of the omitted or redacted provision would violate a confidentiality provision. A provision of the type described in paragraphs 9.3(4)(a), (b) or (c) of the Instrument may not be omitted or redacted even if disclosure would violate a confidentiality provision, including a blanket confidentiality provision covering the entire material contract.
When negotiating material contracts with third parties, reporting issuers should consider their disclosure obligations under securities legislation. A regulator or securities regulatory authority may consider granting an exemption to permit a provision of the type listed in subsection 9.3(4) of the Instrument to be redacted if
(a) the disclosure of that provision would violate a confidentiality provision, and
(b) the material contract was negotiated before the effective date of the Instrument. The regulator may consider the following factors, among others, in deciding whether to grant an exemption:
(c) whether an executive officer of the issuer reasonably believes that the disclosure of the provision would be prejudicial to the interests of the issuer;
(d) whether the issuer is unable to obtain a waiver of the confidentiality provision from the other party.
(7) Under subsection 9.3(3) of the Instrument, an issuer may omit or redact certain provisions of a material contract that is required to be filed if an executive officer of the issuer reasonably believes that disclosure of the omitted or redacted provision would be seriously prejudicial to the interests of the issuer. One example of disclosure that may be seriously prejudicial to the interests of the issuer is disclosure of information in violation of applicable Canadian privacy legislation. However, in situations where securities legislation requires disclosure of the particular type of information, applicable privacy legislation generally provides an exemption for the disclosure. Generally, disclosure of information that an issuer or other party has already publicly disclosed is not seriously prejudicial to the interests of the issuer.
(8) An issuer may not omit or redact a provision of a type described in paragraph 9.3(4)(a), (b), or (c) of the Instrument. Paragraph 9.3(4)(c) of the Instrument provides that an issuer may not omit or redact "terms necessary for understanding the impact of the material contract on the business of the issuer". Terms that may be necessary for understanding the impact of the material contract on the business of the issuer include the following:
(a) the duration and nature of a patent, trademark, license, franchise, concession, or similar agreement;
(b) disclosure about related party transactions;
(c) contingency, indemnification, anti-assignability, take-or-pay clauses, or change-of-control clauses.
(9) Under subsection 9.3(5) of the Instrument, an issuer must include a description of the type of information that has been omitted or redacted in the copy of the material contract filed by the issuer. A brief one-sentence description immediately following the omitted or redacted information is generally sufficient.
3.7 In response to a comment letter for a preliminary prospectus, an issuer should include draft wording for the changes it proposes to make to a prospectus to address staff's comments. When the comments of the various securities regulators have been resolved, an issuer should clearly mark a draft of the prospectus with all proposed changes from the preliminary prospectus and submit it as far as possible in advance of the filing of final material. These procedures may prevent delay in the issuing of a receipt for the prospectus, particularly if the number or extent of changes are substantial.
3.8 Under subparagraph 9.2(a)(x) of the Instrument, an issuer must file an undertaking to file the periodic and timely disclosure of a credit supporter. For credit supporters that are reporting issuers with a current AIF (as defined in NI 44-101), the undertaking will likely be to continue to file the documents it is required to file under NI 51-102. For credit supporters registered under the 1934 Act, the undertaking will likely be to file the types of documents that would be required to be incorporated by reference into a Form S-3 or Form F-3 registration statement. For other credit supporters, the types of documents to be filed pursuant to the undertaking will be determined through discussions with the regulators on a case-by-case basis.
If an issuer, a parent credit supporter, and a subsidiary credit supporter satisfy the conditions of the exemption in section 34.3 of Form 41-101F1, an undertaking may provide that the subsidiary credit supporter will file periodic and timely disclosure if the issuer and the credit supporters no longer satisfy the conditions of the exemption in that section.
If an issuer and a credit supporter satisfy the conditions the exemption in section 34.4 of Form 41-101F1, an undertaking may provide that the credit supporter will file periodic and timely disclosure if the issuer and the credit supporter no longer satisfy the conditions of the exemption in that section.
For the purposes of such an undertaking, references to disclosure included in the prospectus should be replaced with references to the issuer or parent credit supporter's continuous disclosure filings. For example, if an issuer and subsidiary credit supporter(s) plan to continue to satisfy the conditions of the exemption in section 34.4 of Form 41-101F1 for continuous disclosure filings, the undertaking should provide that the issuer will file with its consolidated financial statements,
(a) a statement that the financial results of the credit supporter(s) are included in the consolidated financial results of the issuer if
(i) the issuer continues to have limited independent operations, and
(ii) the impact of any subsidiaries of the issuer on a combined basis, excluding the credit supporter(s) but including any subsidiaries of the credit supporter(s) that are not themselves credit supporters, on the consolidated financial statements of the issuer continues to be minor, or
(b) for any periods covered by issuer's consolidated financial statements, consolidating summary financial information for the issuer presented in the format set out in subparagraph 34.4(e)(ii) of Form 41-101F1.
3.9 Securities legislation provides that, subject to certain conditions, the securities regulatory authorities or the regulator must issue a receipt for a prospectus unless it appears that it would not be in the public interest to do so. The securities regulatory authority or the regulator will consider whether there are ongoing or recently concluded investigations or proceedings relating to
• an issuer,
• a promoter,
• a principal securityholder, director or officer of the issuer, or
• an underwriter or other person or company involved in a proposed distribution
when it determines if it should refuse to issue a receipt for the prospectus. That decision will be made on a case-by-case basis and will depend upon the facts known at the time.
If the facts and circumstances do not warrant the denial of a receipt for a prospectus, securities legislation nonetheless imposes an obligation to provide full, true and plain disclosure of all material facts relating to the securities offered by the prospectus. Disclosure of an ongoing or recently concluded investigation or proceeding relating to a person or company involved in a proposed distribution may be necessary to meet this standard. The circumstances in which disclosure will be required and the nature and extent of the disclosure will also be determined on a case-by-case basis. In making this determination, all relevant facts, including the allegations that gave rise to the investigation or proceeding, the status of the investigation or proceeding, the seriousness of the alleged breaches that are the subject of the investigation or proceeding and the degree of involvement in the proposed distribution by the person or company under investigation will be considered.
3.10 (1) Subsection 6.5(1) of the Instrument and other securities legislation provides that if a material adverse change occurs after a receipt for a preliminary prospectus is obtained, an amendment to the preliminary prospectus must be filed as soon as practicable, but in any event within 10 days after the change occurs. If a preliminary prospectus indicates the number or value of the securities to be distributed under the prospectus, an increase in the number or value is, absent unusual circumstances, unlikely to constitute a material adverse change requiring an amendment to the preliminary prospectus.
(2) If, after filing a preliminary prospectus, an issuer decides to attach or add to the securities offered under a prospectus a right to convert into, or a warrant to acquire, the security of the issuer being offered under the preliminary prospectus, the attachment or addition of the conversion feature or warrant is, absent unusual circumstances, unlikely to constitute a material adverse change requiring an amendment to the preliminary prospectus.
(3) Securities legislation provides that no person or company shall distribute securities, unless a preliminary prospectus and a prospectus have been filed and receipts have been issued by the securities regulatory authority or regulator. If an issuer intends to add a new class of securities to the distribution under the prospectus after the preliminary prospectus has been filed and receipted, we interpret this requirement to mean an issuer must file an amended and restated preliminary prospectus.
Similarly, if an issuer wishes to add a new class of securities to a prospectus before the distribution under that prospectus is completed the issuer must file a preliminary prospectus for that class of securities and an amended and restated prospectus and obtain receipts for both the preliminary prospectus and the amended prospectus. Alternatively the issuer may file a separate preliminary prospectus and prospectus for the new class of securities. We interpret this requirement to also apply to mutual funds. If a mutual fund adds a new class or series of securities to a prospectus that is referable to a new separate portfolio of assets, a preliminary prospectus and preliminary ETF facts document must be filed. However, if the new class or series of securities is referable to an existing portfolio of assets, the new class or series may be added by way of amendment to the prospectus. In this case, a preliminary ETF facts document for the new class or series must still be filed.
(4) Any changes to the terms or conditions of the security being distributed, such as the deletion of a conversion feature, may constitute a material adverse change requiring an amendment to the preliminary prospectus.
(5) Under securities legislation, a regulator must not issue a receipt for a prospectus in certain circumstances, including if the regulator considers it prejudicial to the public interest to do so. The purpose of subsection 6.6(3) of the Instrument is to clarify that these receipt refusal grounds apply to an amendment to a final prospectus or a final short form prospectus in certain jurisdictions.
(6) Marketing materials prepared under section 13.7 or 13.8 of the Instrument cannot amend a preliminary prospectus, a final prospectus or any amendment.
3.11 Subsection 7.2(3) of the Instrument permits an issuer to reduce the offering price of the securities being distributed without filing an amendment to the prospectus if certain conditions are satisfied. Satisfying the conditions in this subsection means the underwriter's compensation should decrease by the amount that the aggregate price paid by purchasers for the securities is less than the gross proceeds paid by the underwriter to the issuer or selling securityholder. Section 20.8 of Form 41-101F1 requires disclosure of this fact.
3.12 For the purposes of section 10.2 of the Instrument, we would generally conclude that an issuer has all material licences, registrations and approvals necessary for the stated principal use of proceeds if the issuer could use a material portion of the proceeds of the distribution in the manner described in the prospectus without obtaining the licence, registration or approval.
3.13 Issuers filing a prospectus and other market participants are reminded to ensure that members of underwriting syndicates are in compliance with registration requirements under securities legislation in each jurisdiction in which syndicate members are participating in the distribution of securities under the prospectus. Failure to comply with the registration requirements could cause the regulator to refuse to issue a receipt for the prospectus.
4.1 Securities legislation requires that a long form prospectus contain "full, true and plain" disclosure. Issuers should apply plain language principles when they prepare a long form prospectus including:
• using short sentences;
• using definite everyday language;
• using the active voice;
• avoiding superfluous words;
• organizing the document into clear, concise sections, paragraphs and sentences;
• avoiding jargon;
• using personal pronouns to speak directly to the reader;
• avoiding reliance on glossaries and defined terms unless it facilitates understanding of the disclosure;
• avoiding vague boilerplate wording;
• avoiding abstract terms by using more concrete terms or examples;
• avoiding multiple negatives;
• using technical terms only when necessary and explaining those terms;
• using charts, tables and examples where it makes disclosure easier to understand.
Question and answer and bullet point formats are consistent with the disclosure requirements of the Instrument.
4.1.1 To help write the plan summary for a scholarship plan in plain language, scholarship plan providers may use the Flesch-Kincaid methodology to assess the readability of a plan summary. The Flesch-Kincaid grade level scale is a methodology that rates the readability of a text to a corresponding grade level and can be determined by the use of Flesch-Kincaid tests built into commonly used word processing programs. For French-language documents, scholarship plan providers may wish to consider using other appropriate readability tools.
4.2 (1) If the offering price or the number of securities being distributed, or an estimate of the range of the offering price or the number of securities being distributed, has been publicly disclosed in a jurisdiction or a foreign jurisdiction as of the date of the preliminary long form prospectus, section 1.7 of Form 41-101F1 requires the issuer to disclose that information in the preliminary long form prospectus. For example, if an issuer has previously disclosed this information in a public filing or a press release, in a foreign jurisdiction, the information must also be disclosed in the preliminary long form prospectus. If the issuer discloses this information in the preliminary long form prospectus, we will not consider a difference between this information and the actual offering price or number of securities being distributed to be, in itself, a material adverse change for which the issuer must file an amended preliminary long form prospectus.
(2) No disclosure is required under section 1.7 of Form 41-101F1 if the offering price or size of the offering has not been disclosed as of the date of the preliminary long form prospectus. However, given the materiality of pricing or offering size information, subsequent disclosure of this information on a selective basis could constitute conduct that is prejudicial to the public interest.
(3) If a minimum offering amount is not provided and the issuer faces significant short-term expenditures or commitments, the issuer must provide additional disclosure as required under subsections 6.3(3) and (4) of Form 41-101F1 or subsections 4.2(3) and (4) of Form 44-101F1. The issuer must provide disclosure of how it will use the proceeds at different thresholds, describing what business objectives will be accomplished at each threshold as well as the priority of how the proceeds will be used. In describing the use of proceeds under each threshold, the disclosure must also include an assessment of the impact of raising this amount on the issuer's liquidity, operations, capital resources and solvency.
Disclosures that may be necessary to understand this impact may include the following examples:
(a) for issuers without significant revenue and available working capital, disclose the anticipated length of time that the proceeds at each threshold will suffice to meet expected cash requirements;
(b) for issuers that have or anticipate having within the next 12 months any cash flow or liquidity problems, disclose how the proceeds at each threshold may impact the issuer's ability to continue in operation for the foreseeable future and realize assets and discharge liabilities in the normal course of operations;
(c) for issuers that have significant projects that have not yet commenced operations and the projects have therefore not yet generated revenue, describe how the proceeds at each threshold may impact the anticipated timing and costs of the project and other critical milestones;
(d) for issuers that have exploration and development expenditures or research and development expenditures required to maintain properties or agreements in good standing, describe how the proceeds at each threshold may impact these properties or agreements.
If the issuer anticipates additional funds from other sources are to be used in conjunction with the proceeds and the available working capital, the issuer will need to sufficiently describe the amounts of those funds, the source of those funds and whether those funds are firm or contingent. If the funds are contingent, the issuer should describe the nature of the contingency.
Depending on the particular circumstances of the issuer, one or more of the above examples may require the provision of a minimum offering amount in the prospectus. Refer to section 2.2.1 of this Policy for additional guidance.
4.3 (1) Subsection 6.3(1) of Form 41-101F1 requires disclosure of each of the principal purposes for which the issuer will use the net proceeds. If an issuer has negative cash flow from operating activities in its most recently completed financial year for which financial statements have been included in the long form prospectus, the issuer should prominently disclose that fact in the use of proceeds section of the long form prospectus. The issuer should also disclose whether, and if so, to what extent, the issuer will use the proceeds of the distribution to fund any anticipated negative cash flow from operating activities in future periods. An issuer should disclose negative cash flow from operating activities as a risk factor under subsection 21.1(1) of Form 41-101F1. For the purposes of this section, in determining cash flow from operating activities, the issuer must include cash payments related to dividends and borrowing costs.
(2) For the purposes of the disclosure required under section 6.3 of Form 41-101F1, the phrase "for general corporate purposes" is not generally sufficient.
4.4 (1) Section 8.6 of Form 41-101F1 requires certain venture issuers and IPO venture issuers to disclose a breakdown of material costs whether expensed or recognized as assets. A component of cost is generally considered to be a material component if it exceeds the greater of
(a) 20% of the total amount of the class, and
(b) $25,000.
(2) Section 8.4 of Form 41-101F1 requires disclosure of information relating to the outstanding securities of the issuer as of the latest practicable date. The "latest practicable date" should be as close as possible to the date of the long form prospectus. Disclosing the number of securities outstanding at the most recently completed financial period is generally not sufficient to meet this requirement.
(3) Section 8.8 of Form 41-101F1 requires issuers with significant equity investees to provide in their long form prospectuses summarized information about the equity investee. Generally, we will consider that an equity investee is significant if, using the financial statements of the equity investee and the issuer as at the issuer's financial year-end either of the following apply:
(a) for an issuer that is not a venture issuer or an IPO venture issuer, the equity investee would meet the thresholds for the significance tests in Item 35 of Form 41-101F1;
(b) for a venture issuer or an IPO venture issuer, the equity investee would meet the thresholds for the significance tests in Item 35 of Form 41-101F1 if "100 percent" is read as "40 percent".
4.5 Section 10.3 of Form 41-101F1 specifies additional disclosure that applies to distributions of asset-backed securities. Disclosure for a special purpose issuer of asset-backed securities will generally explain
• the nature, performance and servicing of the underlying pool of financial assets,
• the structure of the securities and dedicated cash flows, and
• any third party or internal support arrangements established to protect holders of the asset-backed securities from losses associated with non-performance of the financial assets or disruptions in payment.
The nature and extent of required disclosure may vary depending on the type and attributes of the underlying pool and the contractual arrangements through which holders of the asset-backed securities take their interest in such assets.
An issuer of asset-backed securities should consider the following factors when preparing its long form prospectus:
(a) The extent of disclosure respecting an issuer will depend on the extent of the issuer's on-going involvement in the conversion of the assets comprising the pool to cash and the distribution of cash to securityholders; this involvement may, in turn, vary dramatically depending on the type, quality and attributes of the assets comprising the pool and on the overall structure of the transaction.
(b) Disclosure about the business and affairs of the issuer should relate to the financial assets underlying the asset-backed securities.
(c) Disclosure about the originator or the seller of the underlying financial assets will often be relevant to investors in the asset-backed securities particularly where the originator or seller has an on-going involvement with the financial assets comprising the pool. For example, if asset-backed securities are serviced with the cash flows from a revolving pool of receivables, an evaluation of the nature and reliability of the future origination or the future sales of underlying assets by the seller to or through the issuer may be a critical aspect of an investor's investment decision.
To address this, the focus of disclosure respecting an originator or seller of the underlying financial assets should deal with whether there are current circumstances that indicate that the originator or seller will not generate adequate assets in the future to avoid an early liquidation of the pool and, correspondingly, an early payment of the asset-backed securities. Summary historical financial information respecting the originator or seller will ordinarily be adequate to satisfy the disclosure requirements applicable to the originator or seller in circumstances where the originator or seller has an ongoing relationship with the assets comprising the pool.
Subsection 10.3(10) of Form 41-101F1 requires issuers of asset-backed securities to describe any person or company who originated, sold or deposited a material portion of the financial assets comprising the pool, irrespective of whether the person or company has an on-going relationship with the assets comprising the pool. The securities regulatory authorities consider 331/3% of the dollar value of the financial assets comprising the pool to be a material portion in this context.
4.6 (1) Section 10.4 of Form 41-101F1 specifies additional disclosure applicable to distributions of derivatives. This prescribed disclosure is formulated in general terms for issuers to customize appropriately in particular circumstances.
(2) If the securities being distributed are convertible into or exchangeable for other securities, or are a derivative of, or otherwise linked to, other securities, a description of the material attributes of the underlying securities will generally be necessary to meet the requirements of securities legislation that a long form prospectus contain full, true and plain disclosure of all material facts concerning the securities being distributed.
4.7 Section 10.6 of Form 41-101F1 specifies additional disclosure for restricted securities, including a detailed description of any significant provisions under applicable corporate and securities law that do not apply to the holders of the restricted securities but do apply to the holders of another class of equity securities. An example of such provisions would be rights under takeover bids.
4.8 A long form prospectus must include, under Item 33 of Form 41-101F1, disclosure about any credit supporters that have provided a guarantee or alternative credit support for all or substantially all of the payments to be made under the securities being distributed. Disclosure about a credit supporter may be required even if the credit supporter has not provided full and unconditional credit support.
4.9 Requiring disclosure about the issuer and any applicable credit supporters in a long form prospectus may result in unnecessary disclosure in some instances. Item 34 of Form 41-101F1 provides exemptions from the requirement to include both issuer and credit supporter disclosure where such disclosure is not necessary to ensure that the long form prospectus includes full, true and plain disclosure of all material facts concerning the securities to be distributed.
These exemptions are based on the principle that, in these instances, investors will generally require issuer disclosure or credit supporter disclosure to make an informed investment decision. These exemptions are not intended to be comprehensive and issuers may apply for exemptive relief from the requirement to provide both issuer and credit supporter disclosure, as appropriate.
4.10 If an issuer, at the time it files a long form prospectus,
(a) has previously disclosed to the public material forward-looking information for a period that is not yet complete, and
(b) is aware of events and circumstances that are reasonably likely to cause actual results to differ materially from the material forward-looking information,
the issuer should discuss those events and circumstances, and the expected differences from the material forward-looking information, in the long form prospectus.
5.1 Request for exemptions from financial disclosure should be made in accordance with Part 19 of the Instrument, which requires the issuer to make submissions in writing along with the reasons for the request. Written submissions should be filed at the time the preliminary long form prospectus is filed, and include any proposed alternative disclosure. If the application involves a novel and substantive issue or raises a novel public policy concern, issuers should use the pre-filing procedures under NP 11-202. Issuers that are not filing their prospectuses under NP 11-202 should also follow the principles outlined and procedures set out in NP 11-202.
5.1.1 Canadian GAAP applicable to publicly accountable enterprises provides an issuer two alternatives in presenting its income: (a) in one single statement of comprehensive income, or (b) in a statement of comprehensive income with a separate income statement. If an issuer presents its income using the second alternative, both statements must be filed to satisfy the requirements of this Instrument. (See subsections 32.2(1.1) and 32.3(3) of Form 41-101F1).
5.2 If an issuer has filed annual financial statements or an interim financial report for periods that are more recent than those that the issuer must otherwise include in a long form prospectus before it files the prospectus, sections 32.6 and 35.8 of Form 41-101F1 require the issuer to include those financial statements in the long form prospectus. Issuers should update the disclosure in the prospectus accordingly in order to satisfy the requirement that the long form prospectus contain full, true and plain disclosure of all material facts relating to the securities being distributed. However, if historical financial information derived from more recent annual financial statements or interim financial report is released to the public by the issuer before the financial statements are filed, the prospectus should include the information included in the news release or public communication. There is no specific requirement in the Instrument to otherwise update the prospectus, or pro forma financial statements to reflect the more recent information.
We think the directors of an issuer should endeavor to consider and approve financial statements in a timely manner and should not delay the approval and filing of the financial statements for the purpose of avoiding their inclusion in a long form prospectus. Once the directors have approved an issuer's financial statements, the issuer should file them as soon as possible.
5.3 (1) An issuer is required to provide historical financial statements under Item 32 of Form 41-101F1 for a business or related businesses that a reasonable investor would regard as the primary business of the issuer. However, if the issuer is a reporting issuer whose principal assets are not cash, cash equivalents or an exchange listing, and the acquisition of the primary business represents a significant acquisition for the issuer, the reporting issuer is subject to the requirements of Item 35 in respect of the financial statement and other disclosure for the acquisition.
An acquisition does not include a reverse takeover, as defined in NI 41-101 which cross-references the meaning of acquisition as used in Part 8 of NI 51-102. Therefore a reporting issuer cannot rely on the exemption in subsection 32.1(2) if the applicable transaction is a reverse takeover.
Examples of when a reasonable investor would regard the primary business of the issuer to be the acquired business or related businesses, thereby triggering the application of Item 32, are when the acquisition(s) was
(a) a reverse takeover,
(b) a qualifying transaction for a Capital Pool Company, or
(c) an acquisition that is a significant acquisition at over the 100% level under subsection 35.1(4) of Form 41-101F1.
The issuer should consider the facts of each situation to determine whether a reasonable investor would regard the primary business of the issuer to be the acquired business or related businesses.
(2) The periods for which the issuer must provide financial statements under Item 32 of Form 41-101F1 for an acquired business or businesses that are regarded as the primary business of the issuer should be determined in reference to sections 32.2 and 32.3 of Form 41-101F1, and with the same exceptions, where applicable, set out in paragraphs 32.4(a) through (e) of Form 41-101F1. For example, for an issuer that is a reporting issuer in at least one jurisdiction immediately before filing a long form prospectus, the reference to three years in subparagraph 32.2(6)(a) of Form 41-101F1 should be read as two years under paragraphs 32.4(a), (b), (d) and (e) of Form 41-101F1.
The issuer must also consider the necessity of including pro forma financial statements pursuant to section 32.7 of Form 41-101F1 to illustrate the impact of the acquisition of the primary business on the issuer's financial position and results of operations. For additional guidance, an issuer should refer to section 5.10 of this Policy.
5.4 (1) An issuer is required to provide historical financial statements under Item 32 of the Form 41-101F1 for any predecessor entity. This includes financial statements of acquired businesses that are unrelated and not otherwise individually significant, but together form the basis of the business of the issuer. However, if the issuer is a reporting issuer whose principal assets are not cash, cash equivalents or an exchange listing, and the acquisition of the predecessor entity represents a significant acquisition for the issuer, the reporting issuer is subject to the requirements of Item 35 in respect of the financial statement and other disclosure for the acquisition.
The issuer must also consider the necessity of including pro forma financial statements pursuant to section 32.7 of Form 41-101F1 to illustrate the impact of the acquisition of the predecessor entity on the issuer's financial position and results of operations. For additional guidance, an issuer should refer to section 5.10 of this Policy.
(2) If an issuer determines the financial statements of certain acquired businesses referred to in subsection (1) are not relevant, the issuer should utilize the pre-filing procedures in NP 11-202 to determine whether it would require an exemption from the requirement to include these financial statements.
5.5 (1) Item 32 of Form 41-101F1 prescribes the issuer financial statements that must be included in a long form prospectus. We recognize that an issuer, at the time of filing a long form prospectus, may have been in existence for less than one year. We expect that in many situations the limited historical financial statement information that is available for such an issuer may be adequately supplemented by other relevant information disclosed in the long form prospectus. However, if the issuer cannot provide financial statements for a period of at least 12 months and the long form prospectus does not otherwise contain information concerning the business conducted or to be conducted by the issuer that is sufficient to enable an investor to make an informed investment decision, a securities regulatory authority or regulator may consider this a key factor when deciding whether it should refuse to issue a receipt for the long form prospectus.
(2) A reference to a prospectus includes a preliminary prospectus. Consequently, the time references in sections 32.2, 32.3, 35.5 and 35.6 of Form 41-101F1 should be considered as at the date of the preliminary long form prospectus and again at the date of the final long form prospectus for both the issuer and any business acquired or to be acquired. Depending on the period of time between the dates of the preliminary and final long form prospectuses, an issuer may have to include more recent financial statements.
(3) An issuer is subject to certain additional disclosure requirements when it discloses an interim financial report for a period in the year of adopting IFRS, as set out in subparagraph 32.3(2)(e) and subsection 32.3(4) of Form 41-101F1. These requirements only apply to interim financial reports relating to periods in the year of adopting IFRS and therefore do not apply if the prospectus includes annual financial statements prepared in accordance with IFRS.
An issuer is required to provide an opening IFRS statement of financial position at the date of transition to IFRS. An issuer with, for example, a year-end of December 31, 2010 that files a prospectus for which it must include its first interim financial report in the year of adopting IFRS for the period ended March 31, 2011, must generally provide an opening IFRS statement of financial position at January 1, 2010.
An issuer must also include various reconciliations required by IFRS 1 to explain how the transition from previous GAAP to IFRS has affected its reported financial position, financial performance and cash flows. In the first interim period IFRS 1 requires certain additional reconciliations which relate to annual periods and the date of transition to IFRS. Where an issuer that was not a reporting issuer in at least one jurisdiction immediately before filing the prospectus includes an interim financial report in respect of the second or third interim period in the year of adopting IFRS, subsection 32.3(4) of Form 41-101F1 requires these additional reconciliations to be included in the prospectus. Alternatively, pursuant to subsection 32.3(4) of Form 41-101F1, the issuer may include the first interim financial report in the year of adopting IFRS as this report includes the required reconciliations.
These additional reconciliations may be summarized as follows:
• reconciliations of the issuer's equity presented in accordance with previous GAAP to its equity in accordance with IFRS for the date of transition to IFRS (January 1, 2010 in the above-noted example);
• reconciliations of the issuer's equity presented in accordance with previous GAAP to its equity in accordance with IFRS for the end of the latest period presented in the issuer's most recent annual financial statements in accordance with previous GAAP (December 31, 2010 in the above-noted example); and
• a reconciliation of the issuer's total comprehensive income (or total profit or loss) presented in accordance with previous GAAP to its total comprehensive income in accordance with IFRS for the latest period in the issuer's most recent annual financial statements presented in the prospectus in accordance with previous GAAP (year ended December 31, 2010 in the above-noted example).
The reconciliations summarized above must give sufficient detail to enable investors to understand the material adjustments to the statement of financial position, statement of comprehensive income and statement of cash flows.
5.6 (1) We believe investors should receive in a long form prospectus for an IPO no less than three years of audited historical financial statements and that relief from the financial statements requirements should be granted only in unusual circumstances and generally not related solely to the cost or the time involved in preparing and auditing the financial statements.
(2) In view of our reluctance to grant exemptions from the requirement to include audited historical financial statements, issuers seeking relief should consult with staff on a pre-filing basis.
(3) Considerations relevant to granting an exemption from the requirement to include financial statements, generally for the years immediately preceding the issuer's most recently completed financial year, may include the following:
The issuer's historical accounting records have been destroyed and cannot be reconstructed.
(a) In this case, as a condition of granting the exemption, the issuer may be requested by a securities regulatory authority or regulator to
(i) represent in writing to the securities regulatory authority or regulator, no later than the time the preliminary long form prospectus is filed, that the issuer made every reasonable effort to obtain copies of, or reconstruct, the historical accounting records necessary to prepare and audit the financial statements, but such efforts were unsuccessful, and
(ii) disclose in the long form prospectus the fact that the historical accounting records have been destroyed and cannot be reconstructed.
The issuer has emerged from bankruptcy and current management is denied access to the historical accounting records necessary to audit the financial statements.
(b) In this case, as a condition of granting the exemption, the issuer may be requested by a securities regulatory authority or regulator to
(i) represent in writing to the securities regulatory authority or regulator, no later than the time the preliminary long form prospectus is filed, that the issuer has made every reasonable effort to obtain access to, or copies of, the historical accounting records necessary to audit the financial statements but that such efforts were unsuccessful, and
(ii) disclose in the long form prospectus the fact that the issuer has emerged from bankruptcy and current management is denied access to the historical accounting records.
The issuer has undergone a fundamental change in the nature of its business or operations affecting a majority of its operations and all, or substantially all, of the executive officers and directors of the company have changed.
(c) The evolution of a business or progression along a development cycle will not be considered to be a fundamental change in an issuer's business or operations. Relief from the requirement to include financial statements of the issuer required by the Instrument for the year in which the change occurred, or for the most recently completed financial year if the change in operations occurred during the issuer's current financial year, generally will not be granted.
(4) If, in unusual circumstances, relief from Part 4 of the Instrument is granted, additional financial information will likely be requested to allow a reader to gain a similar understanding of the entity's financial position and prospects as one would gain from the information required in Part 4 of the Instrument.
Examples of acceptable additional information include an audited interim financial report, audited divisional statements of comprehensive income or cash flows, financial statements accompanied by an auditor's report that expresses a modified opinion, or audited statements of net operating income.
5.7 An issuer may find it necessary, in order to meet the requirement for full, true and plain disclosure contained in securities legislation, to include certain additional information in its long form prospectus, such as separate financial statements of a subsidiary of the issuer in a long form prospectus, even if the financial statements of the subsidiary are included in the consolidated financial statements of the issuer. For example, separate financial statements of a subsidiary may be necessary to help explain the risk profile and nature of the operations of the subsidiary.
5.8 (1) Part 4 of the Instrument requires that all financial statements included in a long form prospectus be audited, except financial statements specifically exempted in the Instrument. This requirement extends to financial statements of subsidiaries and other entities even if the financial statements are not required to be included in the long form prospectus but have been included at the discretion of the issuer.
(2) NI 52-107 requires that financial statements, other than acquisition statements, that are required to be audited by securities legislation, such as this Instrument, be accompanied by an auditor's report that expresses an unmodified opinion if they were audited in accordance with Canadian GAAS or International Standards on Auditing, or contain an unqualified opinion if they were audited in accordance with U.S. PCAOB GAAS. This requirement applies to all financial statements included in the long form prospectus under Item 32 of Form 41-101F1, including financial statements from entities acquired or to be acquired that are the primary business or the predecessor of the issuer. For greater clarity, subsections 3.12(3) and 4.12(6) of NI 52-107 only apply to financial statements included in the long form prospectus pursuant to Item 35 of Form 41-101F1. Relief may be granted to non-reporting issuers in appropriate circumstances to permit the auditor's report on financial statements to contain a qualified opinion relating to opening inventory if there is a subsequent audited period of at least six months on which the auditor's report expresses an unmodified opinion and the business is not seasonal. Issuers requesting this relief should be aware that NI 51-102 requires an issuer's comparative financial statements be accompanied by an auditors' report that expresses an unmodified opinion.
5.9 (1) Generally, it is intended that the disclosure requirements set out in Item 35 of Form 41-101F1 for significant acquisitions follow the requirements in Part 8 of NI 51-102. The guidance in Part 8 of the companion policy to NI 51-102 ("51-102CP") apply to any disclosure of a significant business acquisition in a long form prospectus required by Item 35 of Form 41-101F1, except
(a) any headings in Part 8 of 51-102CP should be disregarded,
(b) subsections 8.1(1), 8.1(5), 8.7(8), and 8.10(2) of 51-102CP do not apply,
(c) other than in subsections 8.3(4) and 8.7(7) of 51-102CP, any references to a "reporting issuer" should be read as an "issuer",
(d) any references to the "Instrument" should be read as "NI 51-102",
(e) any references to a provision in NI 51-102 in 51-102CP should be read to include the following "as it applies to a long form prospectus pursuant to Item 35 of Form 41-101F1",
(f) any references to "business acquisition report" should be read as "long form prospectus",
(g) in subsection 8.1(2) of 51-102CP, the term "file a copy of the documents as its business acquisition report" should be read as "include that disclosure in its long form prospectus in lieu of the significant acquisition disclosure required under Item 35 of Form 41-101F1",
(h) in subsection 8.2(1) of 51-102CP,
(i) the term "The test" should be read as "For any completed acquisition, the test",
(ii) the sentence "For any proposed acquisition of a business or related businesses by an issuer that has progressed to a state where a reasonable person would believe that the likelihood of the issuer completing the acquisition is high, the test must be applied using the financial statements included in the long form prospectus." should be added after "the business.", and
(iii) the term "business acquisition report will be required to be filed" should be read as "disclosure regarding the significant acquisition is required to be included in the issuer's long form prospectus",
(i) in subsection 8.3(1) of 51-102CP, the term "filing a business acquisition report" should be read as "the financial statements used for the optional tests",
(j) in section 8.5, and subsection 8.7(4), of 51-102CP, the term "filed" wherever it occurs, should be read as "included in the long form prospectus",
(k) in subsection 8.7(1) of 51-102CP, the term "as already filed" should be read as "included in the long form prospectus",
(l) in subsection 8.7(2) of 51-102CP, the term "filed under the Instrument" should be read as "included in the long form prospectus",
(m) in subsection 8.7(4) of 51-102CP, the term "presented" should be read as "for which financial statements are included in the prospectus",
(n) in subsection 8.7(6) of 51-102CP, the term "for which financial statements are included in the long form prospectus" should be added after "financial year",
(o) in paragraph 8.8(a) of 51-102CP, the term "prior to the deadline for filing the business acquisition report" should be read as "using the pre-filing procedures referred to in section 5.1 of this Policy",
(p) in subsection 8.9(1) of 51-102CP, the term "before the filing deadline for the business acquisition report and before the closing date of the transaction, if applicable. Reporting issuers are reminded that many securities regulatory authorities and regulators do not have the power to grant retroactive relief" should be read as "using the pre-filing procedures referred to in section 5.1 of this Policy", and
(q) in subparagraphs 8.9(4)(a)(i) and 8.9(4)(b)(i) of 51-102CP, the term "no later than the time the business acquisition report is required to be filed" wherever it occurs should be read as "using the pre-filing procedures referred to in section 5.1 of this Policy".
(r) in subparagraph 8.10(1) of 51-102CP, the term "but must be reviewed" should be added after "may be unaudited".
(2) For an issuer that is not a reporting issuer in any jurisdiction immediately before filing the long form prospectus (a "non-reporting issuer"), the long form prospectus disclosure requirements for a significant acquisition are generally intended to mirror those for reporting issuers subject to Part 8 of NI 51-102. To determine whether an acquisition is significant, non-reporting issuers would first look to the guidance under section 8.3 of NI 51-102. The initial test for significance would be calculated based on the financial statements of the issuer and acquired business or related businesses for the most recently completed financial year of each that ended before the acquisition date.
To recognize the possible growth of a non-reporting issuer between the date of its most recently completed year end and the acquisition date and the corresponding potential decline in significance of the acquisition to the issuer, issuers should refer to the guidance in paragraph 35.1(4)(b) of Form 41-101F1 to perform the optional test. The applicable time period for this optional test for the issuer is the most recently completed interim period or financial year for which financial statements of the issuer are included in the prospectus and for the acquired business or related businesses is the most recently completed interim period or financial year ended before the date of the long form prospectus.
The significance thresholds for IPO venture issuers are identical to the significance thresholds for venture issuers.
The timing of the disclosure requirements set out in subsection 35.3(1) of Form 41-101F1 are based on the principles under section 8.2 of NI 51-102. For reporting issuers, subsection 8.2(2) of NI 51-102 sets out the timing of disclosures for significant acquisitions where the acquisition occurs within 45 days after the year end of the acquired business. However, for IPO venture issuers, paragraph 35.3(1)(d) imposes a disclosure requirement for all significant acquisitions completed more than 90 days before the date of the long form prospectus, where the acquisition occurs within 45 days after the year end of the acquired business. This differs from the business acquisition report filing deadline for venture issuers under paragraph 8.2(2)(b) of NI 51-102 where the business acquisition report deadline for any significant acquisition where the acquisition occurs within 45 days after the year end of the acquired business is within 120 days after the acquisition date.
(3) When interpreting the phrase "where a reasonable person would believe that the likelihood of the acquisition being completed is high", it is our view that the following factors may be relevant in determining whether the likelihood of an acquisition being completed is high:
(a) whether the acquisition has been publicly announced;
(b) whether the acquisition is the subject of an executed agreement;
(c) the nature of conditions to the completion of the acquisition including any material third party consents required.
The test of whether a proposed acquisition "has progressed to a state where a reasonable person would believe that the likelihood of the acquisition being completed is high" is an objective, rather than subjective, test in that the question turns on what a "reasonable person" would believe. It is not sufficient for an officer of an issuer to determine that he or she personally believes that the likelihood of the acquisition being completed is or is not high. The officer must form an opinion as to what a reasonable person would believe in the circumstances. In the event of a dispute, an objective test requires an adjudicator to decide whether a reasonable person would believe in the circumstances that the likelihood of an acquisition being completed was high. By contrast, if the disclosure requirement involved a subjective test, the adjudicator would assess an individual's credibility and decide whether the personal opinion of the individual as to whether the likelihood of the acquisition being completed was high was an honestly held opinion. Formulating the disclosure requirement using an objective test rather than a subjective test strengthens the basis upon which the regulator may object to an issuer's application of the test in particular circumstances.
We generally presume that the inclusion of financial statements or other information is required for all acquisitions that are, or would be, significant under Part 8 of NI 51-102. Reporting issuers can rebut this presumption if they can provide evidence that the financial statements or other information are not required for full, true and plain disclosure.
(4) Issuers must satisfy the disclosure requirements in section 35.5 or section 35.6 of Form 41-101F1 by including either:
(i) the financial statements or other information that would be required by Part 8 of NI 51-102; or
(ii) satisfactory alternative financial statements or other information.
Satisfactory alternative financial statements or other information may be provided to satisfy the requirements of subsection 35.5(3) or subsection 35.6(3) of Form 41-101F1 when the financial statements or other information that would be required by Part 8 of NI 51-102 relate to a financial year ended within 90 days before the date of the long form prospectus or an interim period ended within 60 days before the date of the long form prospectus for issuers that are venture issuers, and 45 days for issuers that are not venture issuers. In these circumstances, we believe that satisfactory alternative financial statements or other information would not have to include any financial statements or other information for the acquisition or probable acquisition related to:
(a) a financial year ended within 90 days before the date of the long form prospectus; or
(b) an interim period ended within 60 days before the date of the long form prospectus for issuers that are venture issuers, and 45 days for issuers that are not venture issuers.
An example of satisfactory alternative financial statements or other information that we will generally find acceptable would be:
(c) comparative annual financial statements or other information for the acquisition or probable acquisition for at least the number of financial years as would be required under Part 8 of NI 51-102 that ended more than 90 days before the date of the long form prospectus, audited for the most recently completed financial period in accordance with section 4.2 of the Instrument, and reviewed for the comparative period in accordance with section 4.3 of the Instrument;
(d) a comparative interim financial report or other information for the acquisition or probable acquisition for any interim period ended subsequent to the latest annual financial statements included in the long form prospectus and more than 60 days before the date of the long form prospectus for issuers that are venture issuers, and 45 days for issuers that are not venture issuers reviewed in accordance with section 4.3 of the Instrument; and
(e) pro forma financial statements or other information required under Part 8 of NI 51-102.
If the issuer intends to include financial statements as set out in the example above as satisfactory alternative financial statements, we ask that this be highlighted in the cover letter to the long form prospectus. If the issuer does not intend to include financial statements or other information, or intends to file financial statements or other information that are different from those set out above, the issuer should use the pre-filing procedures in NP 11-202.
(5) When an issuer acquires a business or related businesses that has itself recently acquired another business or related businesses (an "indirect acquisition"), the issuer should consider whether long form prospectus disclosure about the indirect acquisition, including historical financial statements, is necessary to satisfy the requirement that the long form prospectus contain full, true and plain disclosure of all material facts relating to the securities being distributed. In making this determination, the issuer should consider the following factors:
• if the indirect acquisition would meet any of the significance tests in section 35.1(4) of Form 41-101F1 when the issuer applies each of those tests to its proportionate interest in the indirect acquisition of the business;
• if the amount of time between the separate acquisitions is such that the effect of the first acquisition is not adequately reflected in the results of the business or related businesses the issuer is acquiring.
(6) Paragraphs 35.5(2)(b) and 35.6(2)(b) discuss financial statements or other information for the acquired business or related businesses. This "other information" is intended to capture the financial information disclosures required under Part 8 of NI 51-102 other than financial statements. An example of "other information" would include the operating statements, property descriptions, production volumes and reserves disclosures described under section 8.10 of NI 51-102.
(7) Section 3.11 of NI 52-107 permits acquisition statements included in a business acquisition report or prospectus to be prepared in accordance with Canadian GAAP applicable to private enterprises in certain circumstances. The ability to present acquisition statements using Canadian GAAP applicable to private enterprises would not extend to a situation where an entity acquired or to be acquired is considered the primary business or the predecessor of the issuer and the issuer must provide financial statements for this acquisition under Item 32.
5.10 (1) The financial statements for acquisitions of a predecessor entity, a business or businesses acquired by the issuer, or other entity must be included in the prospectus under Item 32 of Form 41-101F1, if the entities or businesses satisfy the conditions of paragraph 32.1(1)(a), (b), or (c) unless, as contemplated in subsection 32.1(2) with respect to paragraph 32.1(1)(a) or (b)
(a) the issuer was a reporting issuer in any jurisdiction of Canada on the acquisition date in the case of a completed acquisition or immediately prior to the prospectus filing in the case of a proposed acquisition,
(b) the issuer did not have only cash, cash equivalents or an exchange listing as its principal asset, and
(c) the issuer provides disclosure under Item 35 of Form 41-101F1.
The disclosure requirements applicable to a reporting issuer in Item 35 are intended to reflect the requirements that would be prescribed for such acquisitions in the reporting issuer's business acquisition report.
(2) An issuer that is subject to Item 32 must also consider the necessity of including pro forma financial statements pursuant to section 32.7 of Form 41-101F1 to illustrate the impact of the acquisition on the issuer's financial position and results of operations. However, these pro forma financial statements are only required if their inclusion is necessary for the prospectus to contain full, true and plain disclosure of all material facts relating to the securities being distributed. Examples of when pro forma financial statements would likely be necessary are in cases where:
(a) the issuer has acquired multiple businesses over the relevant period; or
(b) the issuer has an active business and has acquired another business that will constitute its primary business going forward.
In certain circumstances, an issuer may need to disclose multiple acquisitions in its prospectus where the acquisitions include an acquisition of a primary business or predecessor entity to which section 32.1 of Form 41-101F1 applies and a significant acquisition to which only item 35 of Form 41-101F1 applies. In this case, the issuer may wish to present one set of pro forma financial statements reflecting the results of all of the acquisitions, as contemplated separately in each of sections 32.8 and 35.7 of Form 41-101F1. The securities regulatory authority or regulator would not generally object to providing this relief. However the issuer must request the relief when filing its preliminary prospectus.
5A.1 (1) The Instrument requires that the ETF facts document be in plain language, be no longer than four pages in length, and highlight key information important to investors, including performance, risk and cost. The ETF facts document is incorporated by reference into the prospectus. A sample ETF facts document is set out in Appendix B to this Policy. The sample is provided for illustrative purposes only.
(2) The Instrument and Form 41-101F4 set out detailed requirements on the content and format of an ETF facts document, while allowing some flexibility to accommodate different kinds of ETFs. The Instrument requires an ETF facts document to include only information that is specifically mandated or permitted by the required Form 41-101F4 and to use the headings and sub-headings stipulated in the Instrument and Form 41-101F4. The requirements are designed to ensure that the information in an ETF facts document of an ETF is clear, concise, understandable and easily comparable with information in the ETF facts documents of other ETFs.
(3) The CSA encourages the use and distribution of the ETF facts document as a key part of the sales process in helping to inform investors about ETFs they are considering for investment.
5A.2 (1) Section 3B.2 of the Instrument requires that an ETF facts document be written in plain language. Issuers should apply the plain language principles set out in section 4.1 when they prepare an ETF facts document.
(2) Section 3B.2 of the Instrument requires that an ETF facts document be presented in a format that assists in readability and comprehension. The Instrument and Form 41-101F4 also set out certain aspects of an ETF facts document that must be presented in a required format, requiring some information to be presented in the form of tables, charts or diagrams. Within these requirements, ETFs have flexibility in the format used for ETF facts documents.
The formatting of documents can contribute substantially to the ease with which the document can be read and understood.
(3) To help write the ETF facts document in plain language, the Flesch-Kincaid methodology can be used to assess the readability of an ETF facts document. The Flesch-Kincaid grade level scale is a methodology that rates the readability of a text to a corresponding grade level and can be determined by the use of Flesch- Kincaid tests built into commonly used word processing programs. The CSA will generally consider a grade level of 6.0 or less on the Flesch-Kincaid grade level scale to indicate that an ETF facts document is written in plain language. For French-language documents, ETF companies may wish to consider using other appropriate readability tools.
5A.3 (1) Subparagraph 9.1(1)(a)(iv.2) of the Instrument requires that an ETF facts document for each class and series of the securities of an ETF be filed concurrently with the prospectus.
(2) The most recently filed ETF facts document for an ETF is incorporated by reference into the prospectus under section 15.2 of the Instrument, with the result that any ETF facts document filed under the Instrument after the date of receipt for the prospectus supersedes the ETF facts document previously filed.
(3) Any amendment to an ETF facts document must be in the form of an amended and restated ETF facts document. Accordingly, the commercial copy of an amended and restated ETF facts document can only be created by reprinting the entire document.
(4) An amendment to the ETF facts document should be filed when there is a material change to the ETF that requires a change to the disclosure in the ETF facts document. This is consistent with the requirement in paragraph 11.2(1)(d) of National Instrument 81-106 Investment Fund Continuous Disclosure. We would not generally consider changes to the top 10 investments, investment mix or year-by-year returns of the ETF to be material changes. We would generally consider changes to the ETF's investment objective or risk level to be material changes under securities legislation.
(5) Subsection 6.2(e) of the Instrument requires an amendment to a prospectus to be filed whenever an amendment to an ETF facts document is filed. If the substance of the amendment to the ETF facts document would not require a change to the text of the prospectus, the amendment to the prospectus would consist only of the certificate page referring to the ETF to which the amendment to the ETF facts document pertains.
(6) General Instruction (9) of Form 41-101F4 permits an ETF to disclose a material change and proposed fundamental change, such as a proposed merger, in an amended and restated ETF facts document. We would permit flexibility in selecting the appropriate section of the amended and restated ETF facts document to describe the material change or proposed fundamental change. However, we also expect that the variable sections of the ETF facts document, such as the Top 10 investments and investment mix, to be updated within 60 days before the date of the ETF facts document. In addition, if an ETF completes a calendar year or files a fund report or prepares quarterly portfolio disclosure management report of fund performance prior to the filing of the amended and restated ETF facts document, we expect the ETF facts document to reflect the updated information.
5A.4 (1) Section 3B.4 of the Instrument requires an ETF to post its ETF facts document on its designated website. An ETF facts document should remain on the designated website at least until the next ETF facts document for the ETF is posted. Only a final ETF facts document filed under this Instrument should be posted to a designated website. A preliminary or pro forma ETF facts document, for example, should not be posted. An ETF facts document must be displayed in an easily visible and accessible location on the designated website. It should also be presented in a format that is convenient for both reading online and printing on paper.
(2) Many ETFs have fund profiles which they can choose to make available on their designated website, or another website. These profiles provide summary information about the ETF that supplements the information contained in the ETF Facts and that is typically updated on a more frequent basis. In cases where the ETF Facts makes a cross-reference on the ETF's designated website or another website to highlight the availability of more up-to-date trading and pricing information for that ETF, the information should be presented in a manner that is consistent with what is disclosed under the Quick Facts, Trading Information and Pricing Information sections of the ETF Facts, including the manner of calculating the information that is presented.
5A.5 (1) The Instrument contemplates delivery to all investors of an ETF facts document in accordance with the requirements in securities legislation. It does not require the delivery of the prospectus, or any other documents incorporated by reference into the prospectus, unless requested. ETFs or dealers may also provide purchasers with any of the other disclosure documents incorporated by reference into the prospectus.
(2) For delivery of the ETF facts document, subsection 3C.3(1) of the Instrument permits an ETF facts document to be combined with certain other materials or documents. With the exception of a general front cover, a table of contents or a trade confirmation, subsection 3C.3(4) requires the ETF facts document to be located as the first item in the package of documents or materials.
(3) Nothing in the Instrument prevents an ETF facts document from being prepared in other languages, provided that these documents are delivered or sent in addition to any disclosure document filed and required to be delivered in accordance with the Instrument. We would consider such documents to be sales communications.
(4) The Instrument and related forms contain no restrictions on the delivery of non-educational material such as promotional brochures with the prospectus. This type of material may, therefore, be delivered with, but cannot be included within, or attached to, the prospectus. The Instrument does not permit the binding of educational and non-educational material with the ETF facts document. The intention of the Instrument is not to unreasonably encumber the ETF facts document with additional documents.
5B.1 A mutual fund granted an exemption to file a simplified prospectus prepared in accordance with Form 81-101F1 and an annual information form prepared in accordance with Form 81-101F2 in lieu of a prospectus prepared in accordance with Form 41-101F2, may comply with such an exemption after January 5, 2022 by filing a simplified prospectus in accordance with Form 81-101F1.
6.0 This Part applies to issuers other than investment funds filing a prospectus in the form of Form 41-101F2 or Form 41-101F3.
6.1 (1) The discussion below is focused on the impact of the prospectus requirement on advertising or marketing activities in connection with a prospectus offering.
(2) Issuers and other persons or companies that engage in advertising or marketing activities should also consider the impact of the requirement to register as a dealer in each jurisdiction where such advertising or marketing activities are undertaken. In particular, the persons or companies would have to consider whether their activities result in the party being in the business of trading in securities. For further information, refer to section 1.3 of Companion Policy 31-103CP Registration Requirements, Exemptions and Ongoing Registrant Obligations.
(3) Advertising or marketing activities are also subject to regulation under securities legislation and other rules, including those relating to disclosure, and insider trading and registration, which are not discussed below.
6.2 (1) Securities legislation generally provides that no one may trade in a security where that trade would be a distribution unless the prospectus requirement has been satisfied, or an exemption is available.
(2) The analysis of whether any particular advertising or marketing activities is prohibited by virtue of the prospectus requirement turns largely on whether the activities constitute a trade and, if so, whether such a trade would constitute a distribution.
(3) In Québec, since securities legislation has been designed without the notion of a "trade", the analysis is dependent solely on whether the advertising or marketing activities constitute a distribution.
(4) Securities legislation (other than the securities legislation of Québec) defines a "trade" in a non-exhaustive manner to include, among other things
• any sale or disposition of a security for valuable consideration,
• any receipt by a registrant of an order to buy or sell a security, and
• any act, advertisement, solicitation, conduct or negotiation directly or indirectly in furtherance of any of the foregoing.
(5) Any advertising or marketing activities that can be reasonably regarded as intended to promote a distribution of securities would be "conduct directly or indirectly in furtherance" of the distribution of a security and, therefore, would fall within the definition of a trade.
(6) Even though advertising or marketing activities constitute a "trade" for the purposes of securities legislation (other than the securities legislation of Québec), they would be prohibited by virtue of the prospectus requirement only if they also constitute a distribution under securities legislation. Securities legislation (other than the securities legislation of Québec) defines a distribution to include a "trade" in, among other things, previously unissued securities and securities that form part of a control block.
(7) The definition of distribution under the securities legislation of Québec includes the endeavour to obtain or the obtaining of subscribers or purchasers of previously unissued securities.
(8) It has been suggested by some that advertising or marketing activities, even if clearly made in furtherance of a distribution, could be undertaken in certain circumstances on a prospectus exempt basis. Specifically, it has been suggested that if an exemption from the prospectus requirement is available in respect of a specific distribution (even though the securities will be distributed under a prospectus), advertising or marketing related to such distribution would be exempt from the prospectus requirement. This analysis is premised on an argument that the advertising or marketing activities constitute one distribution that is exempt from the prospectus requirement while the actual sale of the security to the purchaser constitutes a second discrete distribution effected pursuant to the prospectus.
(9) We are of the view that this analysis is contrary to securities legislation. In these circumstances, the distribution in respect of which the advertising or marketing activities are undertaken is the distribution pursuant to the anticipated prospectus. Advertising or marketing must be viewed in the context of the prospectus offering and as an activity in furtherance of that distribution. If it were otherwise, the overriding concerns implicit and explicit in securities legislation regarding equal access to information, conditioning of the market, tipping and insider trading, and the provisions of the legislation designed to ensure such access to information and curb such abuses, could be easily circumvented.
Although the "testing of the waters" exemption in subsection 13.4(2) of the Instrument allows an investment dealer to solicit expressions of interest from accredited investors before the filing of a preliminary prospectus for an initial public offering, we note that the exemption is
• a limited accommodation to issuers and investment dealers that want a greater opportunity to confidentially test the waters before filing a preliminary prospectus for an initial public offering, and
• subject to a number of conditions to address our regulatory concerns, including conditions to deter conditioning of the market.
(10) We recognize that an issuer and a dealer may have a demonstrable bona fide intention to effect an exempt distribution and this distribution may be abandoned in favour of a prospectus offering. In these very limited circumstances, there may be two separate distributions. From the time when it is reasonable for a dealer to expect that a bona fide exempt distribution will be abandoned in favour of a prospectus offering, the general rules relating to advertising or marketing activities that constitute an act in furtherance of a distribution will apply.
6.3 (1) The prospectus requirement applies to any act, advertisement, solicitation, conduct or negotiation directly or indirectly in furtherance of a distribution unless a prospectus exemption is available. Accordingly, advertising or marketing activities intended to promote the distribution of securities, in any form, would be prohibited by virtue of the prospectus requirement. Advertising or marketing activities subject to the prospectus requirement may be oral, written or electronic and include the following:
• television or radio advertisements or commentaries;
• published materials;
• correspondence;
• records;
• videotapes or other similar material;
• market letters;
• research reports;
• circulars;
• promotional seminar text;
• telemarketing scripts;
• reprints or excerpts of any other sales literature.
(2) Advertising or marketing activities that are not in furtherance of a distribution of securities would not generally fall within the definition of a distribution and, therefore, would not be prohibited by virtue of the prospectus requirement. The following activities would not generally be subject to the prospectus requirement:
• advertising and publicity campaigns that are aimed at either selling products or services of the issuer or raising public awareness of the issuer;
• communication of factual information concerning the business of the issuer that is released in a manner, timing and form that is consistent with the regular past communications practices of the issuer if that communication does not refer to or suggest the distribution of securities;
• the release or filing of information that is required to be released or filed pursuant to securities legislation.
(3) Any activities that form part of a plan or series of activities undertaken in anticipation or in furtherance of a distribution would usually trigger the prospectus requirement, even if they would be permissible if viewed in isolation. Similarly, we may still consider advertising or marketing activities that do not indicate that a distribution of securities is contemplated to be in furtherance of a distribution by virtue of their timing and content. In particular, where a private placement or other exempt distribution occurs prior to or contemporaneously with a prospectus offering, we may consider activities undertaken in connection with the exempt distribution as being in furtherance of the prospectus offering.
6.3A (1) In order to address regulatory concerns such as conditioning of the market, an investment dealer involved with a potential prospectus offering for an issuer should not issue a research report on the issuer or provide media commentary on the issuer prior to the filing of a preliminary prospectus, the announcement of a bought deal under section 7.2 of NI 44-101 or the filing of a shelf prospectus supplement under NI 44-102, unless the investment dealer has appropriate "ethical wall" policies and procedures in place between:
• the business unit that proposes to issue the research report or provide media commentary, and
• the business unit that proposes to act as underwriter for the distribution.
We understand that many investment dealers have adopted written ethical wall policies and procedures designed to contain non-public information about an issuer and assist the investment dealer and its officers and employees in complying with applicable securities laws relating to insider trading and trading by "tippees" (these laws are summarized in sections 3.1 and 3.2 of National Policy 51-201 Disclosure Standards).
(2) Any research reports would have to comply with section 7.7 of the Universal Market Integrity Rules of the Investment Industry Regulatory Organization of Canada and any applicable local rule.
6.4 (1) In general, any advertising or marketing activities undertaken in connection with a prospectus prior to the issuance of a receipt for the preliminary prospectus are prohibited under securities legislation by virtue of the prospectus requirement.
(2) In the context of a bought deal, a limited exemption from the prospectus requirement has been provided in Part 7 of NI 44-101. The exemption is limited to communications by a dealer, directly or through any of its directors, officers, employees or agents, with any person or company (other than another dealer) for the purpose of obtaining from that person or company information as to the interest that it, or any person or company that it represents, may have in purchasing securities of the type that are proposed to be distributed, prior to a preliminary prospectus relating to those securities being filed with the relevant securities regulatory authorities.
(3) The conditions set out in Part 7 of NI 44-101, including the entering into of a bought deal agreement between the issuer and an underwriter or underwriters who have agreed to purchase the securities and the issuance and filing of a news release announcing the agreement, must be satisfied prior to any solicitation of expressions of interest.
(4) We consider that a distribution of securities commences at the time when
• a dealer has had discussions with an issuer or a selling securityholder, or with another dealer that has had discussions with an issuer or a selling securityholder about the distribution, and
• those distribution discussions are of sufficient specificity that it is reasonable to expect that the dealer (alone or together with other dealers) will propose to the issuer or the selling securityholder an underwriting of the securities.
CSA staff do not agree with interpretations that a distribution of securities does not commence until a later time (e.g., when a proposed engagement letter or a proposal for an underwriting of securities with indicative terms is provided by a dealer to an issuer or a selling securityholder).
Similarly, we do not agree with interpretations that if an issuer rejects a proposed engagement letter or a proposal for an underwriting from a dealer, the "distribution" has ended and the dealer could immediately resume communications with potential investors concerning their interest in purchasing securities from the issuer. In these situations, we expect the dealer not to resume communications with potential investors until after a "cooling off" period. We have concerns that such interpretations would allow dealers to circumvent the pre-marketing restrictions by continuing to test the waters between a series of rejected proposals in close succession until the issuer finally accepts a proposal.
By way of example, the following are situations which would indicate that "sufficient specificity" has occurred and a distribution of securities has commenced:
• Following discussions with an issuer, a dealer provides the issuer with a document outlining possible prospectus financing scenarios at one or more specified share price ranges. Subsequently, management of the issuer recommends to its board of directors that the issuer pursue a prospectus financing at a share price range contemplated by the dealer, the directors of the issuer give management broad authority to execute on a prospectus financing opportunity within that share price range if one arose and the dealer is advised of this approval.
• Following discussions with an issuer, a dealer advises the issuer that the market was looking good for a possible prospectus offering and that the dealer would likely provide indicative terms for an offering later that day.
CSA staff are aware that a practice has developed for "non-deal road shows" where issuers and dealers will meet with institutional investors to discuss the business and affairs of the issuer. If such a non-deal road show was undertaken in anticipation of a prospectus offering, it would generally be prohibited under securities legislation by virtue of the prospectus requirement.
CSA staff would also have selective disclosure concerns if the issuer provided the institutional investors with material information that has not been publicly disclosed. In this regard, see the guidance in Part V of National Policy 51-201 Disclosure Standards.
(5) We understand that many dealers communicate on a regular basis with clients and prospective clients concerning their interest in purchasing various securities of various issuers. We will not generally consider such ordinary course communications as being made in furtherance of a distribution. However, from the commencement of a distribution, communications by the dealer, with a person or company designed to have the effect of determining the interest that it, or any person or company that it represents, may have in purchasing securities of the type that are the subject of distribution discussions, that are undertaken by any director, officer, employee or agent of the dealer
(a) who participated in or had actual knowledge of the distribution discussions, or
(b) whose communications were directed, suggested or induced by a person referred to in (a), or another person acting directly or indirectly at or upon the direction, suggestion or inducement of a person referred to in (a),
are considered to be in furtherance of the distribution and contrary to securities legislation.
(6) From the commencement of the distribution no communications, market making, or other principal trading activities in securities of the type that are the subject of distribution discussions may be undertaken by a person referred to in paragraph 5(a), above, or at or upon the direction, suggestion or inducement of a person or persons referred to in paragraph 5(a) or (b) above until the earliest of
• the issuance of a receipt for a preliminary prospectus in respect of the distribution,
• the time at which a news release that announces the entering into of a bought deal agreement is issued and filed in accordance with Part 7 of NI 44-101, and
• the time at which the dealer determines not to pursue the distribution.
(7) We note that the Investment Industry Regulatory Organization of Canada has adopted IIROC Rule 29.13 which is consistent with the above discussion relating to pre-marketing of bought deals of equity securities. However, the principles articulated above apply to all offerings, whether of debt or equity securities, or a combination.
(8) The bought deal exemption in Part 7 of NI 44-101 is a limited accommodation to facilitate issuers seeking certainty of financing. This policy rationale is reflected in the terms and conditions of the exemption. In particular, in order for the exemption to be available for use, the issuer must have entered into a bought deal agreement with an underwriter who has, or underwriters who have, agreed to purchase the securities on a firm commitment basis. The definition of bought deal agreement in subsection 7.1(1) in NI 44-101 provides that a bought deal agreement must not have:
• a "market-out clause" (as defined in subsection 7.1(1) of NI 44-101),
• an upsizing option (other than an over-allotment option as defined in section 1.1 of the Instrument), or
• a confirmation clause (other than a confirmation clause that complies with section 7.4 of NI 44-101).
(9) Section 7.3 of NI 44-101 allows a bought deal agreement to be modified in certain circumstances. Subsection 7.3(2) sets out conditions for any amendment to increase the number of securities to be purchased by the underwriters. Subsection 7.3(4) sets out conditions for any amendment to provide for a different type of securities to be purchased by the underwriters, and a different price for the securities. Subsection 7.3(5) sets out conditions for any amendment to add additional underwriters or remove an underwriter. Subsection 7.3(6) provides that a bought deal agreement may be replaced with a more extended form of underwriting agreement if the more extended form of underwriting agreement complies with the terms and conditions that apply to a bought deal agreement under Part 7 of NI 44-101. Subsection 7.3(7) provides that the parties may agree to terminate a bought deal agreement if the parties decide not to proceed with the distribution. However, section 7.3 is not intended to prevent a party from exercising a termination right under a provision in a bought deal agreement, or a more extended form of underwriting agreement, that permits a party to terminate the agreement if:
• another party or person performs, or fails to perform, certain actions, or
• certain events occur or fail to occur.
(10) Subsection 7.3(3) of NI 44-101 provides that a bought deal agreement may be amended to reduce the number of securities to be purchased, or the price of the securities, provided the amendment is made on or after the date which is four business days after the date the original agreement was entered into. As noted above, the policy rationale of the bought deal exemption is to facilitate issuers seeking certainty of financing. This policy rationale has not been met when a bought deal agreement is amended to provide for a smaller offering or a lower share price, particularly within a short period of time after the original agreement has been signed. If an underwriter does not wish to assume the risk of a bought deal, the underwriter may want to consider proposing a fully marketed offering to the issuer, rather than a bought deal.
(11) Section 7.4 of NI 44-101 provides that a bought deal agreement may not contain a confirmation clause (as defined in section 7.1 of NI 44-101) unless certain conditions apply. In particular, confirmation clauses are not permitted unless the confirmation period is only between the day on which the bought deal agreement is signed, and the next business day.
Since "sufficient specificity", as discussed in subsection (4), will have occurred before the time the signed bought deal agreement is presented to the issuer pursuant to paragraph 7.4(1)(a) of NI 44-101, underwriters cannot communicate with investors about the issuer or the distribution until the bought deal agreement is signed by the issuer, confirmed by the lead underwriter in accordance with section 7.4 of NI 44-101, and announced in a news release. Furthermore, the issuer and underwriters would be bound by insider trading and tippee prohibitions in securities legislation until the news release announcing the bought deal has been broadly disseminated.
(12) We note that the use of confirmation clauses in bought deal agreements under Part 7 of NI 44-101 is different from the practice of "overnight marketed deals". In an overnight marketed offering, the issuer is not relying on the bought deal exemption in Part 7 of NI 44-101. Instead, in a typical overnight marketing offering,
• On the first day (day 1), the issuer will file a preliminary prospectus with "bullets" for size of the offering and the price per security.
• After a receipt for the preliminary prospectus is issued on day 1, the underwriters will, after the close of trading, market the deal "overnight" to institutional and other investors.
• On the morning of the second day (day 2), the underwriters will provide the issuer with details of the proposed size of the offering and the price per security. If the issuer accepts the proposed terms, the issuer and the underwriters will sign an agreement in which the underwriters agree to purchase the base amount of the offering on a firm commitment basis. The issuer will then issue and file a news release announcing the agreement.
• Later on day 2, the issuer will file an amended and restated preliminary prospectus that discloses the agreement, the size of the offering and the price per security.
• Alternatively, if the issuer does not accept the terms proposed by the underwriters after the overnight marketing, the issuer will withdraw the preliminary prospectus.
(13) We note that underwriters often specify in a bought deal agreement, or a more extended form of underwriting agreement, that the issuer must file and obtain a receipt for the final prospectus within a short period of time after the first comment letter in respect of the preliminary prospectus is issued by staff of the principal regulator under National Policy 11-202 Process for Prospectus Reviews in Multiple Jurisdictions. However, issues may arise in the first comment letter that cannot be resolved within the time frame contemplated in the bought deal agreement or the underwriting agreement. Accordingly, issuers and underwriters should not expect that all comments can be resolved within a particular period of time.
As noted above, the policy rationale of the bought deal exemption is to facilitate issuers seeking certainty of financing. This policy rationale may not have been met if a bought deal agreement is terminated because regulatory comments are not settled within a short period of time after the first comment letter. If an underwriter does not want to assume the risk of a bought deal and allow for a reasonable period of time for the issuer to settle any comments from staff of the principal regulator, the underwriter may want to consider proposing a fully marketed offering to the issuer, rather than a bought deal.
(14) If an underwriter enters into an engagement letter, or similar agreement, with an issuer solely for the purpose of conducting due diligence before a potential bought deal under Part 7 of NI 44-101, that event will not, in and of itself, indicate that "sufficient specificity" has been achieved as discussed in subsection (4), provided that the engagement letter does not contain any other information which indicates that "it is reasonable to expect that the dealer will propose to the issuer an underwriting of securities".
If permitted by the issuer, an underwriter may want to conduct sufficient due diligence before proposing a bought deal under Part 7 of NI 44-101. Where an issuer is required to file technical reports under National Instrument 43-101 Standards of Disclosure for Mineral Projects, the underwriter may want to confirm, as part of its due diligence before proposing a bought deal, that the issuer's technical reports are compliant with the requirements of that instrument.
As noted above, the policy rationale of the bought deal exemption is to facilitate issuers seeking certainty of financing. While we recognize that a bought deal agreement or a more extended form of underwriting agreement often contain provisions giving the underwriters a right to terminate the agreement under a "due diligence out", these provisions should not be used in a way that would defeat the policy rationale of the bought deal exemption.
Where underwriters are not willing or able to conduct sufficient due diligence in advance of proposing a bought deal to an issuer, the underwriters may want to consider proposing a fully marketed offering to the issuer, rather than a bought deal.
6.4A (1) The testing of the waters exemption for issuers planning to conduct an initial public offering (IPO issuers) in subsection 13.4(2) of the Instrument is intended for issuers that have a reasonable expectation of filing a long form prospectus in respect of an initial public offering (IPO) in at least one jurisdiction of Canada. The exemption permits an IPO issuer, through an investment dealer, to determine interest in a potential IPO through limited confidential communication with accredited investors. The purpose of the exemption is to provide a way for an IPO issuer to ascertain if there is adequate investor interest before starting the IPO process and incurring costs (e.g., retaining advisors to engage in formal due diligence activities and draft a preliminary prospectus).
The exemption is not intended to allow an investment dealer to "pre-sell" the IPO and "fill their book" before the filing of a preliminary prospectus. Consequently, subsection 13.4(4) of the Instrument provides that if any investment dealer solicits an expression of interest under the exemption, the issuer must not file a preliminary prospectus in respect of an IPO until the date which is at least 15 days after the date on which an investment dealer last solicited an expression of interest from an accredited investor under the exemption.
(2) The testing of the waters exemption for IPO issuers permits an investment dealer to solicit expressions of interest from accredited investors if the conditions of the exemption are met. Any investment dealer relying on this exemption would be required to be registered as an investment dealer (unless an exemption from registration is available in the circumstances) in any jurisdiction where it engages in the business of trading, including engaging in acts in furtherance of a trade (which would include soliciting expressions of interest).
(3) In order for the exemption to be used, paragraph 13.4(2)(b) of the Instrument provides that the IPO issuer must not be a "public issuer", as defined in subsection 13.4(1). This means that the IPO issuer must not be a public company in any country, and must not have its securities traded in any country on a stock exchange, marketplace or any other facility for bringing together buyers and sellers of securities and with respect to which trade data is publicly reported. Similarly, subsection 13.4(7) of the Instrument provides that the exemption is not available for use if:
• any of the IPO issuer's securities are held by a control person that is a public issuer, and
• the IPO of the IPO issuer would be a material fact or material change with respect to the control person.
(4) Subsection 13.4(5) of the Instrument requires an issuer to keep a written record of any investment dealer that it authorized to act on its behalf in making solicitations in reliance on the testing of the waters exemption for IPO issuers in subsection 13.4(2) of the Instrument. The issuer must also keep copies of the written authorizations referred to in paragraph 13.4(2)(d) of the Instrument. To meet this requirement, we would expect the issuer to record the name of a contact person for each investment dealer that it authorized and contact information for that person. During compliance reviews, securities regulators may ask the issuer to provide them with copies of these documents.
(5) The testing of the waters exemption for IPO issuers may be used at the same time by more than one investment dealer in respect of the same issuer, provided that the issuer has authorized each investment dealer in accordance with paragraph 13.4(2)(d) of the Instrument.
(6) Paragraph 13.4(6)(a) of the Instrument requires an investment dealer to keep a written record of the accredited investors that it solicits pursuant to the exemption, a copy of any written material and written approval referred to in subparagraph 13.4(3)(a)(i) and a copy of the written confirmations referred to in paragraph 13.4(3)(b). To meet this requirement, we would expect the investment dealer to record the name of the contact person for each accredited investor that it solicited and contact information for that person. During compliance reviews, securities regulators may ask the investment dealer to provide them with copies of these documents.
(7) An investment dealer soliciting expressions of interest in accordance with the testing of the waters exemption for IPO issuers in subsection 13.4(2) of the Instrument may only solicit expressions of interest from an accredited investor if certain conditions are met. One condition in paragraph 13.4(3)(b) of the Instrument is that before providing the investor with information about the proposed offering, the investment dealer must obtain confirmation in writing from the investor that the investor will keep information about the proposed offering confidential, and will not use the information for any purpose other than assessing the investor's interest in the offering, until the earlier of the information being generally disclosed in a preliminary long form prospectus, or the issuer confirming in writing that it will not be pursuing the potential offering. An investment dealer may obtain this written confirmation from an accredited investor by return email. Here is a sample email that an investment dealer could use:
"We want to provide you with information about a proposed initial public offering of securities. Before we can provide you with this information, you must confirm by return email that:
• You agree to receive certain confidential information about a proposed initial public offering by an issuer.
• You agree to keep the information about the proposed offering confidential and not to use the information for any purpose other than assessing your interest in the offering, until the earlier of (i) the information being generally disclosed in a preliminary prospectus or otherwise, or (ii) the issuer confirming in writing that it will not be pursuing the potential offering."
An accredited investor may respond to this email by simply stating "I so confirm".
We remind investment dealers and accredited investors that they should not be using the information received under the testing of the waters exemption for IPO issuers in a way that may be considered abusive. For example, we would consider it inappropriate for an accredited investor to use information about the IPO issuer to make decisions about trading in securities of competitors of the IPO issuer. We note that CSA staff may investigate subsequent trading in securities of competitors of IPO issuers that have used the testing of the waters exemption.
(8) Subparagraph 13.4(3)(a)(i) of the Instrument requires that any written materials used by an investment dealer to solicit expressions of interest under the testing of the waters exemption be approved by the issuer. We remind issuers and investment dealers that:
• Any preliminary prospectus filed by the issuer subsequent to the solicitation must contain full, true and plain disclosure of all material facts.
• Selective disclosure concerns would arise if accredited investors were provided with material facts that are not disclosed in any subsequent preliminary prospectus.
(9) We would expect an investment dealer seeking to solicit accredited investors in reliance on the testing of the waters exemption for IPO issuers to:
• conduct reasonable diligence to determine that an investor is an accredited investor before soliciting the investor, and
• retain all documentation that they receive in this regard.
(10) Since soliciting accredited investors under the testing of the waters exemption for IPO issuers would be an act in furtherance of a trade, an issuer and an investment dealer acting on behalf of the issuer would not be able to rely on the exemption if the issuer was subject to a cease trade order.
(11) We refer issuers and investment dealers to the guidance in section 6.10 of this Policy. We note that issuers and investment dealers should have procedures in place to prevent "leaks" of information before the filing of a preliminary prospectus for an initial public offering.
6.5 (1) Securities legislation provides for certain exceptions to the prospectus requirement for limited advertising or marketing activities during the waiting period between the issuance of the receipt for the preliminary prospectus and the receipt for the final prospectus. Despite the prospectus requirement, it is permissible during the waiting period to
(a) distribute a preliminary prospectus notice (as defined in the Instrument) that
• "identifies" the securities proposed to be issued,
• states the price of such securities, if then determined, and
• states the name and address of a person or company from whom purchases of securities may be made,
provided that any such notice states the name and address of a person or company from whom a preliminary prospectus may be obtained and contains the legend required by subsection 13.1(1) of the Instrument;
(b) distribute the preliminary prospectus;
(c) provide standard term sheets, if the conditions in section 13.5 of the Instrument are complied with;
(d) provide marketing materials, if the conditions in section 13.7 of the Instrument are complied with; and
(e) solicit expressions of interest from a prospective purchaser, if prior to such solicitation or forthwith after the prospective purchaser indicates an interest in purchasing the securities, a copy of the preliminary prospectus is forwarded to the prospective purchaser.
(2) The use of any other marketing information or materials during the waiting period would result in the violation of the prospectus requirement.
(3) The "identification" of the security contemplated by paragraph 6.5(1)(a) above does not permit an issuer or dealer to include a summary of the commercial features of the issue. These details are set out in the preliminary prospectus which is intended as the main disclosure vehicle pending the issuance of the final receipt. The purpose of the permitted advertising or marketing activities during the waiting period is essentially to alert the public to the availability of the preliminary prospectus.
(4) For the purpose of identifying a security as contemplated by paragraph 6.5(1)(a) above, the advertising or marketing material may only
• indicate whether a security represents debt or a share in a company or an interest in a non-corporate entity (e.g. a unit of undivided ownership in a film property) or a partnership interest,
• name the issuer if the issuer is a reporting issuer, or name and describe briefly the business of the issuer if the issuer is not already a reporting issuer (the description of the business should be cast in general terms and should not attempt to summarize the proposed use of proceeds),
• indicate, without giving details, whether the security qualifies the holder for special tax treatment, and
• indicate how many securities will be made available.
6.5A (1) The standard term sheet provisions in sections 13.5 and 13.6 of the Instrument, section 7.5 of NI 44-101, section 9A.2 of NI 44-102 and section 4A.2 of NI 44-103 permit an investment dealer to provide a standard term sheet to a potential investor if the conditions of the applicable provision are met.
Any investment dealer relying on these provisions would be required to be registered as an investment dealer (unless an exemption from registration is available in the circumstance) in any jurisdiction where it engages in the business of trading, including engaging in acts in furtherance of a trade (which would include providing a standard term sheet to an investor).
(2) The Instrument defines "standard term sheet" to mean a written communication regarding a distribution of securities under a prospectus that contains no information other than that referred to in subsections 13.5(2) and (3) or subsections 13.6(2) and (3) of the Instrument, subsections 7.5(2) and (3) of NI 44-101, subsections 9A.2(2) and (3) of NI 44-102 or subsections 4A.2(2) and (3) of NI 44-103 relating to an issuer, securities or an offering. A standard term sheet does not include a preliminary prospectus notice or a final prospectus notice, each as defined in the Instrument.
(3) Standard term sheets are subject to the provisions in applicable securities legislation which prohibit misleading or untrue statements. Furthermore, standard term sheets must contain the legends required by subsections 13.5(2) and 13.6(2) of the Instrument, subsection 7.5(2) of NI 44-101, subsection 9A.2(2) of NI 44-102 and subsection 4A.2(2) of NI 44-103, as applicable.
(4) In the case of a standard term sheet provided during the waiting period or after a receipt for the final prospectus, paragraphs 13.5(1)(b) and 13.6(1)(b) of the Instrument require that, other than contact information for the investment dealer or underwriters, all information in the standard term sheet concerning the issuer, the securities or the offering must be disclosed in, or derived from, the preliminary prospectus or the final prospectus, respectively.
Similarly, in the case of a standard term sheet for a bought deal under Part 7 of NI 44-101 that is provided before the filing of the preliminary prospectus, paragraph 7.5(1)(c) of NI 44-101 requires that all information in the standard term sheet must either:
• currently be disclosed in, or derived from, a document referred to in subparagraph 7.5(1)(c)(i) of NI 44-101, or
• later be disclosed in, or derived from, the preliminary prospectus that is subsequently filed.
In the case of a standard term sheet for a tranche of securities to be offered under the shelf procedures (a draw-down) pursuant to a final base shelf prospectus, paragraph 9A.2(1)(b) of NI 44-102 provides that all information in the standard term sheet must either:
• currently be disclosed in, or derived from, a document referred to in subparagraph 9A.2(1)(b)(i) of NI 44-102, or
• later be disclosed in, or derived from, an applicable shelf prospectus supplement that is subsequently filed.
In the case of a standard term sheet after a receipt for a final base PREP prospectus, paragraph 4A.2(1)(b) of NI 44-103 provides that all information in the standard term sheet must either:
• currently be disclosed in, or derived from, a document referred to in subparagraph 4A.2(1)(b)(i) of NI 44-103, or
• later be disclosed in, or derived from, the supplemented PREP prospectus that is subsequently filed.
In this regard, if an investment dealer includes information in a standard term sheet for a bought deal, a draw-down under a shelf prospectus or an offering under the PREP procedures that is not currently on the public record, the investment dealer and the issuer should be mindful of selective disclosure concerns and take measures to ensure compliance with applicable securities laws relating to selective disclosure, insider trading and trading by "tippees" (these laws are summarized in sections 3.1 and 3.2 of National Policy 51-201 Disclosure Standards). For example, if the information could affect the market price of the issuer's securities, it should be broadly disseminated in a news release before being included in a standard term sheet. If the information was a material change, it would be subject to the material change news release and reporting requirements set out in Part 7 of National Instrument 51-102 Continuous Disclosure Obligations.
(5) A standard term sheet must not be provided unless a receipt for the relevant prospectus has been issued in the local jurisdiction. Similarly, in the case of a standard term sheet for a bought deal under Part 7 of NI 44-101 that is provided before the filing of the preliminary prospectus, the standard term sheet must not be provided unless the preliminary prospectus will be filed in the local jurisdiction.
6.5B (1) The marketing materials provisions in sections 13.7 and 13.8 of the Instrument, section 7.6 of NI 44-101, section 9A.3 of NI 44-102 and section 4A.3 of NI 44-103 permit an investment dealer to provide marketing materials to a potential investor if the conditions of the applicable provision are met.
Any investment dealer relying on these provisions would be required to be registered as an investment dealer (unless an exemption from registration is available in the circumstance) in any jurisdiction where it engages in the business of trading, including engaging in acts in furtherance of a trade (which would include providing marketing materials to an investor).
(2) The Instrument defines "marketing materials" to mean written communications intended for potential investors regarding a distribution of securities under a prospectus that contain material facts relating to an issuer, securities or an offering. The definition does not include a standard term sheet, a preliminary prospectus notice or a final prospectus notice. The definition is not intended to include other communications from an investment dealer to an investor, such as a cover letter or email that encloses a copy of a prospectus, a standard term sheet or marketing materials, but does not include any material facts about issuer, securities or an offering.
(3) The applicable interpretation provisions in the prospectus rules clarify that a reference to "provide" in sections 13.7 and 13.8 of the Instrument, section 7.6 of NI 44-101, section 9A.3 of NI 44-102 and section 4A.3 of NI 44-103 includes showing marketing materials to an investor without allowing the investor to retain or make a copy of the materials. This means that the rules apply not only to situations where marketing materials are physically provided to a potential investor, but also to situations where a potential investor is shown marketing materials but is not permitted to retain a copy. For example, the rules would apply where a potential investor is shown a paper copy of marketing materials during a meeting or other interaction with a broker, but is not permitted to retain the paper copy. Similarly, the rules would apply where a potential investor is shown a version of marketing materials on a projector screen or laptop computer.
(4) Marketing materials are subject to provisions in applicable securities legislation which prohibit misleading or untrue statements. Accordingly, the issuer and investment dealers involved should have a reasonable, factual basis for any statement in marketing materials. We remind issuers to be cautious when including disclosure in marketing materials about mineral projects. Where this is the case, the disclosure would be considered "written disclosure" within the meaning of National Instrument 43-101 Standards of Disclosure for Mineral Projects and would have to comply with the requirements of that instrument.
Marketing materials must contain the legends, or words to the same effect, referred to in subsections 13.7(5) and 13.8(5) of the Instrument, subsection 7.6(5) of NI 44-101, subsection 9A.3(5) of NI 44-102 and subsection 4A.3(6) of NI 44-103, as applicable.
Furthermore, paragraphs 13.7(1)(c) and 13.8(1)(c) of the Instrument, paragraph 9A.3(1)(c) of NI 44-102 and paragraph 4A.3(1)(c) of NI 44-103 provide that if the cover page or the summary of the prospectus contains cautionary language, other than prescribed language, in bold type (e.g., the suitability of the investment, a material condition to the closing of the offering or a key risk factor), the marketing materials must contain the same cautionary language. For example, if the cover page of the prospectus contained cautionary language in bold type that the offering is suitable only to those investors who are prepared to risk the loss of their entire investment, the marketing materials must contain the same warning. In contrast, the requirement would not apply to prescribed language that is required to be presented in bold type on the cover page of a prospectus (e.g., section 1.8 and subsections 1.9(3) and 1.11(5) of Form 41-101F1).
(5) In the case of marketing materials provided during the waiting period or after a receipt for the final prospectus, paragraphs 13.7(1)(b) and 13.8(1)(b) of the Instrument require that, other than contact information for the investment dealer or underwriters and any comparables, all information in the marketing materials concerning the issuer, the securities or the offering must be disclosed in, or derived from, the preliminary prospectus or the final prospectus, respectively. For example, marketing materials provided during the waiting period could only include an estimate of the range of the offering price or the number of securities if that estimate was in the preliminary prospectus or any amendment.
Similarly, in the case of marketing materials for a bought deal under Part 7 of NI 44-101 that are provided before the filing of the preliminary prospectus, paragraph 7.6(1)(c) of NI 44-101 requires that all information in the marketing materials must either:
• currently be disclosed in, or derived from, a document referred to in subparagraph 7.6(1)(c)(i) of NI 44-101, or
• later be disclosed in, or derived from, the preliminary prospectus that is subsequently filed.
In the case of marketing materials for a draw-down under a final base shelf prospectus, paragraph 9A.3(1)(b) of NI 44-102 provides that all information in the marketing materials must either:
• currently be disclosed in, or derived from, a document referred to in subparagraph 9A.3(1)(b)(i) of NI 44-102, or
• later be disclosed in, or derived from, an applicable shelf prospectus supplement that is subsequently filed.
In the case of marketing materials after a receipt for a final base PREP prospectus, paragraph 4A.3(1)(b) of NI 44-103 provides that all information in the marketing materials must either:
• currently be disclosed in, or derived from, a document referred to in subparagraph 4A.3(1)(b)(i) of NI 44-103, or
• later be disclosed in, or derived from, the supplemented PREP prospectus that is subsequently filed.
In this regard, if an issuer and an investment dealer include information in marketing materials for a bought deal, a draw-down under a shelf prospectus or an offering under the PREP procedures that is not currently on the public record, the issuer and the investment dealer should be mindful of selective disclosure concerns and take measures to ensure compliance with applicable securities laws relating to selective disclosure, insider trading and trading by "tippees" (these laws are summarized in sections 3.1 and 3.2 of National Policy 51-201 Disclosure Standards). For example, if the information could affect the market price of the issuer's securities, it should be broadly disseminated in a news release before being included in marketing materials. If the information was a material change, it would be subject to the material change news release and reporting requirements set out in Part 7 of National Instrument 51-102 Continuous Disclosure Obligations.
Under the above provisions, it is permissible for marketing materials to include information derived from the prospectus and information that is presented in a manner that differs from the manner of presentation in the prospectus. For example, it is permissible for marketing materials to summarize information from the relevant prospectus or to include graphs or charts based on numbers in the relevant prospectus.
(6) The term "comparables" is defined in each of the prospectus rules to mean information that compares an issuer to other issuers. Comparables may be based on various factors including, but not limited to, market capitalization, the trading price of the securities on a marketplace or other attributes. If an issuer and an investment dealer want to avoid statutory civil liability for comparables in marketing materials, they must comply with subsections 13.7(4) and 13.8(4) of the Instrument, subsection 7.6(4) of NI 44-101, subsection 9A.3(4) of NI 44-102 and subsection 4A.3(5) of NI 44-103, as applicable. Under these provisions, the issuer may remove any comparables and any disclosure relating to those comparables from the template version of the marketing materials before filing it if:
• The comparables, and any disclosure relating to the comparables, are in a separate section of the template version of the marketing materials.
• The template version of the marketing materials that is filed contains a note advising that the comparables, and any disclosure relating to the comparables, were removed. The note must appear immediately after where the removed comparables and related disclosure would have been.
• If the prospectus is filed in the local jurisdiction, a complete template version of the marketing materials containing the comparables, and any disclosure relating to the comparables, is delivered to the securities regulatory authority. Subject to access to information legislation in each jurisdiction, if a complete template version of the marketing materials is delivered under the applicable prospectus rule, the securities regulatory authority or regulator in each jurisdiction will not make these documents available to the public.
• The complete template version of the marketing materials contains the disclosure referred to in paragraph 13.7(4)(d) of the Instrument.
However, any comparables included in marketing materials provided to an investor would be subject to the provisions in applicable securities legislation which prohibit misleading or untrue statements.
(7) Paragraphs 13.7(1)(d) and 13.8(1)(d) of the Instrument, paragraph 7.6(1)(d) of NI 44-101, paragraph 9A.3(1)(d) of NI 44-102 and paragraph 4A.3(1)(d) of NI 44-103 provide that a template version of the marketing materials must be approved in writing by the issuer and the lead underwriter before the marketing materials are provided to an investor. This written approval may be given by email.
"Template version" is defined in section 1.1 of the Instrument to mean a version of a document with spaces for information to be added in accordance with subsection 13.7(2) or 13.8(2) of the Instrument, subsection 7.6(2) of NI 44-101, subsection 9A.3(2) of NI 44-102 or subsection 4A.3(3) of NI 44-103. "Limited-use version" is defined to mean a template version in which the spaces for information have been completed in accordance with those provisions. A template version can have no other spaces for information to be added in a limited-use version.
The above provisions specify that if a template version of the marketing materials is approved in writing by the issuer and the lead underwriter and filed, an investment dealer may provide a limited-use version of the marketing materials that:
• has a date that is different than the template version,
• contains a cover page referring to the investment dealer or underwriters or a particular investor or group of investors,
• contains contact information for the investment dealer or underwriters,
• has text in a format, including the type's font, colour or size, that is different than the template version, or
• in the case of a limited-use version of the marketing materials provided after a receipt for a final base PREP prospectus, contains the information referred to in paragraph 4A.3(3)(e) of NI 44-103 (the PREP information).
Consequently, other than spaces for a date, a cover page, the contact information or the PREP information described above, a template version of the marketing materials must contain all the information that the issuer and the underwriters would like an investment dealer to be able to provide in a limited-use version.
However, the prospectus rules provide that if the template version of the marketing materials is divided into separate sections for separate subjects, an investment dealer may provide a limited-use version of the marketing materials that includes only one or more of those separate sections.
(8) In the case of marketing materials provided during the waiting period or after a receipt for the final prospectus, paragraphs 13.7(1)(g) and 13.8(1)(g) of the Instrument require that the marketing materials be provided with a copy of the preliminary prospectus or the final prospectus, respectively, and any amendment. The marketing materials can only be provided if a receipt for the relevant prospectus has been issued in the local jurisdiction.
Similarly, in the case of marketing materials for a bought deal under Part 7 of NI 44-101 that are provided before the filing of the preliminary prospectus, the marketing materials can only be provided if the prospectus will be filed in the local jurisdiction. Paragraph 7.6(1)(g) of NI 44-101 requires that upon issuance of a receipt for the preliminary prospectus for the bought deal, a copy of that prospectus must be sent to each potential investor that received the marketing materials and expressed an interest in acquiring the securities.
In the case of marketing materials for a draw-down under a final base shelf prospectus, the marketing materials can only be provided if a receipt for the final base shelf prospectus has been issued in the local jurisdiction. Paragraph 9A.3(1)(g) of NI 44-102 requires that the marketing materials be provided with a copy of the final base shelf prospectus, any amendment to the final base shelf prospectus and any applicable shelf prospectus supplement that has been filed.
In the case of marketing materials provided after a receipt for a final base PREP prospectus, the marketing materials can only be provided if a receipt for the final base PREP prospectus has been issued in the local jurisdiction. Paragraph 4A.3(1)(g) of NI 44-103 requires that the marketing materials be provided with a copy of:
• the final base PREP prospectus and any amendment, or
• if it has been filed, the supplemented PREP prospectus and any amendment.
National Policy 11-201Electronic Delivery of Documents sets out the circumstances in which a prospectus can be delivered by electronic means. If the investment dealer previously delivered a paper or electronic copy of the prospectus and any amendment to an investor in accordance with applicable securities legislation, it can include a hyperlink to an electronic copy of the prospectus and any amendment with any subsequent marketing materials sent to the investor if no additional amendment to the prospectus has been filed and receipted. The investment dealer should ensure that it is clear to the recipient which of the documents being delivered in the hyperlink constitute the prospectus.
(9) Paragraphs 13.7(1)(e) and 13.8(1)(e) of the Instrument, paragraph 7.6(1)(e) of NI 44-101, paragraph 9A.3(1)(e) of NI 44-102 and paragraph 4A.3(1)(e) of NI 44-103 require that a template version of the marketing materials must be filed on SEDAR+ on or before the day that the marketing materials are first provided to an investor. In this regard,
• If an investment dealer wants to rely on section 13.7 of the Instrument and provide marketing materials to an investor on the same day that the preliminary prospectus is filed and receipted, the template version of the marketing materials should be filed with the preliminary prospectus pursuant to subparagraph 9.1(1)(a)(vii) of the Instrument or subparagraph 4.1(1)(a)(vii) of NI 44-101, as applicable.
• If an investment dealer wants to rely on section 13.8 of the Instrument and provide marketing materials to an investor on the same day that the final prospectus is filed and receipted, the template version of the marketing materials should be filed with the final prospectus pursuant to subparagraph 9.2(a)(xiv) of the Instrument or subparagraph 4.2(a)(xii) of NI 44-101, as applicable.
• When a template version of the marketing materials is filed on SEDAR+ as part of a prospectus filing, they will generally be made public within one business day. However, in the case of a template version of marketing materials for a bought deal under section 7.6 of NI 44-101, the template version of the marketing materials will not be made public on SEDAR+ until after the preliminary prospectus is filed and receipted.
• Staff of securities regulatory authorities will not be "pre-clearing" a template version of the marketing materials.
• If an issuer files a template version of marketing materials after staff of a securities regulatory authority have completed their review of a preliminary prospectus filing and indicated that they are "clear for final" on SEDAR+, the filing of the template version of the marketing materials may result in staff revising the filing's SEDAR+ status to indicate that staff are "not clear for final" so that staff may have an opportunity to review the template version of the marketing materials.
(10) As noted in Item 36A.1 of Form 41-101F1 and Item 11.6 of Form 44-101F1, marketing materials do not, as a matter of law, amend a preliminary prospectus, a final prospectus or any amendment.
(11) The template version of the marketing materials filed on SEDAR+ is required to be included in the final prospectus or incorporated by reference into the final prospectus. An investor who purchases a security distributed under the final prospectus may therefore have remedies under the civil liability provisions of applicable securities legislation if the template version of the marketing materials contains a misrepresentation. Furthermore, an investor who purchases a security of the issuer on the secondary market may have remedies under the civil liability for secondary market disclosure provisions of applicable securities legislation if the template version of the marketing materials contains a misrepresentation since:
• the template version of the marketing materials is required to be included in the final prospectus or incorporated by reference into the final prospectus (a final prospectus is a "core document" under the secondary market liability provisions), and
• the template version of the marketing materials is required to be filed and is therefore a "document" under the secondary market liability provisions.
(12) If a final prospectus or any amendment modifies a statement of material fact that appeared in marketing materials provided during the waiting period, the issuer is required to:
• prepare and file, at the time the issuer files the final prospectus or any amendment, a revised template version of the marketing materials that is blacklined to show the modified statement, and
• include in the final prospectus, or any amendment, the disclosure referred to in subsection 36A.1(3) of Form 41-101F1 or subsection 11.6(3) of Form 44-101F1, as applicable.
Similar provisions apply for a draw-down under a base shelf prospectus or an offering under the PREP procedures.
If the blacklining software of the issuer or the issuer's service provider has formatting problems or does not function well with certain kinds of documents or formats, the issuer should try to correct the formatting problems or use another method to reflect changes to the marketing materials, such as using the bold type and underlining features of a software package in order to provide easy-to-read blacklines for filing on SEDAR+.
(13) For guidance on marketing materials for income trusts and other indirect offerings, see Part 5 of National Policy 41-201 Income Trusts and Other Indirect Offerings.
6.5C In addition to the requirements on standard term sheets and marketing materials in the applicable prospectus rule, issuers and investment dealers should review other securities legislation for limitations and prohibitions on advertising intended to promote interest in an issuer or its securities. For example,
• A standard term sheet and any marketing materials must not contain any representations prohibited by securities legislation, such as:
• prohibited representations on resales, repurchases or refunds, and
• prohibited representations on future value.
• A standard term sheet and any marketing materials must comply with the requirements of securities legislation on listing representations.
6.6 (1) Some dealers prepare summaries of the principal terms of an offering, sometimes referred to as green sheets, for the information of their registered representatives during the waiting period. However, distributing the green sheet to the public would generally contravene the prospectus requirement unless the green sheet complies with the provisions in the applicable prospectus rule relating to standard term sheets or marketing materials, or other securities legislation relating to information that can be distributed during a prospectus offering.
(2) Including material information in a green sheet or other marketing communication that is not contained in the preliminary prospectus could indicate a failure to provide in the preliminary prospectus full, true and plain disclosure of all material facts relating to the securities offered by the prospectus and result in the prospectus certificate constituting a misrepresentation. For additional guidance on pricing information in a green sheet, see subsection 4.2(2) of this Policy and subsection 4.3(2) of 44-101CP.
(3) We may request copies of green sheets as part of our prospectus review procedures. Any discrepancies between the content of a green sheet and the preliminary prospectus could result in the delay or refusal of a receipt for a final prospectus and, in appropriate circumstances, could result in enforcement action.
(4) For guidance on green sheets for income trusts or other indirect offerings, see Part 5 Sales and Marketing Materials of National Policy 41-201 Income Trusts and Other Indirect Offerings.
6.7 Advertising or marketing activities that are permitted during the waiting period may also be undertaken on a similar basis after a receipt has been issued for the final prospectus. In addition, the prospectus and any document filed with or referred to in the prospectus may be distributed.
6.8 Any contravention of the prospectus requirement through advertising or marketing activities is a serious matter that could result in a cease trade order in respect of the preliminary prospectus to which such advertising or marketing activities relate. In addition, a receipt for a final prospectus relating to any such offering may be refused. In appropriate circumstances, enforcement proceedings may be initiated.
6.9 (1) We recognize that an issuer does not have control over media coverage; however, an issuer should take appropriate precautions to ensure that media coverage which can reasonably be considered to be in furtherance of a distribution of securities does not occur after a decision has been made to file a preliminary prospectus or during the waiting period.
(2) We may investigate the circumstances surrounding media coverage of an issuer which appears immediately prior to or during the waiting period and which can reasonably be considered as being in furtherance of a distribution of securities. Action will be taken in appropriate circumstances.
(3) Nevertheless, we realize that reporting issuers need to consider whether the decision to pursue a potential offering is a material change under applicable securities legislation. If the decision is a material change, the news release and material change report requirements in Part 7 of NI 51-102 and other securities legislation apply. However, in order to avoid contravening the pre-marketing restrictions under applicable securities legislation, any news release and material change report filed before the filing of a preliminary prospectus or the announcement of a bought deal under section 7.2 of NI 44-101 should be carefully drafted so that it could not be reasonably regarded as intended to promote a distribution of securities or condition the market. The information in the news release and material change report should be limited to identifying the securities proposed to be issued without a summary of the commercial features of the issue (those details should instead be dealt with in the preliminary prospectus which is intended to be the main disclosure vehicle).
Furthermore, after the filing of the news release,
• the issuer should not grant media interviews on the proposed offering, and
• an investment dealer would not be able to solicit expressions of interest until a receipt has been issued for a preliminary prospectus or a bought deal was announced in compliance with section 7.2 of NI 44-101.
6.10 At a minimum, participants in all prospectus distributions should consider the following to avoid contravening securities legislation:
• We do not consider it appropriate for a director or an officer of an issuer to give interviews to the media immediately prior to or during the waiting period. It may be appropriate, however, for a director or officer to respond to unsolicited inquiries of a factual nature made by shareholders, securities analysts, financial analysts, the media and others who have an interest in such information.
• Because of the prospectus requirement, an issuer should avoid providing information during a prospectus distribution that goes beyond what is disclosed in the prospectus. Therefore, during the prospectus distribution (which commences as described in subsection 6.4(4) of this Policy and ends following closing), a director or officer of an issuer should only make a statement constituting a forecast, projection or prediction with respect to future financial performance if the statement is also contained in the prospectus. Forward-looking information included in a prospectus must comply with sections 4A.2 and 4A.3 and Part 4B, as applicable, of NI 51-102.
• We understand that underwriters and legal counsel sometimes only advise the working group members of the pre-marketing and marketing restrictions under securities legislation. However, there are often situations where officers and directors of the issuer outside of the working group also come into contact with the media before or after the filing of a preliminary prospectus. Any discussions between these individuals and the media will also be subject to these same restrictions. Working group members, including underwriters and legal counsel, will usually want to ensure that any other officers and directors of the issuer (as well as the officers and directors of a promoter or a selling securityholder) who may come into contact with the media are also fully aware of the marketing and disclosure restrictions.
• One way for issuers, dealers and other market participants to ensure that advertising or marketing activities contrary to securities legislation are not undertaken (intentionally or through inadvertence) is to develop, implement, maintain and enforce disclosure procedures.
If a director or officer of an issuer (or a promoter, selling securityholder, underwriter or any other party involved with a pending offering) makes a statement to the media after a decision has been made to file a preliminary prospectus or during the waiting period, our regulatory concerns include circumvention of the pre-marketing and marketing restrictions, selective disclosure and unequal access to information, conditioning of the market and the lack of prospectus liability. In addition to the sanctions and enforcement proceedings discussed in section 6.8 of this Policy, staff of a securities regulatory authority may require the issuer to take other remedial action, such as:
• explaining why the issuer's disclosure procedures failed to prevent the party from making the statement to the media and how those procedures will be improved,
• instituting a "cooling-off period" before the filing of the final prospectus,
• including the statement in the prospectus so that it will be subject to statutory civil liability, or
• issuing a news release refuting the statement if it cannot be included in the prospectus (e.g., because the statement is incorrect or unduly promotional) and disclosing the reasons for the news release in the prospectus.
6.11 In addition to the prohibitions on advertising or marketing activities that result from the prospectus requirement, securities legislation in certain jurisdictions prohibits any person or company from making any misleading or untrue statements that would reasonably be expected to have a significant effect on the market value of securities. Therefore, in addition to ensuring that advertising or marketing activities are carried out in compliance with the prospectus requirement, issuers, dealers and their advisors must ensure that any statements made in the course of advertising or marketing activities are not untrue or misleading and otherwise comply with securities legislation.
6.12 (1) Sections 13.9 and 13.10 of the Instrument, section 7.7 of NI 44-101, section 9A.4 of NI 44-102 and section 4A.4 of NI 44-103 provide for road shows for investors. These provisions and the definition of "road show" in section 1.1 of NI 41-101 apply to road shows conducted in person, by telephone conference call, on the internet or by other electronic means. The provisions also apply if an investment dealer records a live road show and later makes an audio or audio-visual version of the recorded road show available to investors.
(2) Although members of the media may attend a road show, they should not be specifically invited to the road show by the issuer or by an investment dealer. We note that road shows are intended to be presentations for potential investors and not press conferences for members of the media. Furthermore, issuers and investment dealers should not market a prospectus offering in the media. In this regard, see the guidance in sections 6.9 and 6.10 of this Policy.
(3) Subsections 13.9(3) and 13.10(3) of the Instrument, subsection 7.7(3) of NI 44-101, subsection 9A.4(3) of NI 44-102 and subsection 4A.4(3) of NI 44-103 provide that if an investment dealer conducts a road show, the investment dealer must establish and follow reasonable procedures to:
• ask any investor attending the road show in person, by telephone conference call, on the internet or by other electronic means to provide their name and contact information;
• keep a record of any information provided by the investor; and
• provide the investor with a copy of the relevant prospectus and any amendment.
However, section 13.11 of the Instrument and section 4A.5 of NI 44-103 provide an exception so that, in the case of a road show for certain U.S. cross-border initial public offerings, an investor attending the road show can provide their name and contact information on a voluntary basis.
For a road show held on the internet or by other electronic means, please see the recommended procedures in section 2.7 of National Policy 47-201 Trading Securities Using the Internet and Other Electronic Means and, in Québec, Notice 47-201 relating to Trading Securities Using the Internet and Other Electronic Means.
(4) An investment dealer must not provide marketing materials to investors attending a road show unless the materials comply with the relevant marketing materials provisions in sections 13.7 and 13.8 of the Instrument, section 7.6 of NI 44-101, section 9A.3 of NI 44-102 and section 4A.3 of NI 44-103, as applicable. In this context, see the discussion on the meaning of "provide" in subsection 6.5B(3) of this Policy. For example, the provisions would apply where a potential investor is shown a version of marketing materials on a projector screen during a road show conducted in person. Similarly, the provisions would apply where a potential investor is able to view a slide show version of marketing materials during a road show presented online, whether live or recorded.
The above provisions require that a template version of the marketing materials be filed on SEDAR+ on or before the day they are first provided and included in, or incorporated by reference into, the relevant prospectus.
However, section 13.12 of the Instrument, section 7.8 of NI 44-101, section 9A.5 of NI 44-102 and section 4A.6 of NI 44-103 provide an exception from these filing and incorporation requirements for marketing materials in connection with road shows for certain U.S. cross-border offerings. The exception does not apply to marketing materials other than the marketing materials provided in connection with the road show. Among other things, an issuer relying on the exception must deliver a template version of the marketing materials to the securities regulatory authority in each jurisdiction of Canada where the prospectus was filed. Subject to access to information legislation in each jurisdiction, it is the policy of the securities regulatory authority or regulator in each jurisdiction that the template version of the marketing materials delivered under the applicable prospectus rule will not be made available to the public.
(5) In the past, issuers conducting internet road shows for cross-border IPOs applied for relief from the waiting period restrictions in Canadian securities legislation. However, given the above-noted road show provisions and the exceptions for certain U.S. cross-border offerings, we do not anticipate a need for similar relief in the future and will instead expect these issuers to comply with the applicable road show provision.
In the past, issuers conducting internet road shows for cross-border IPOs also applied for relief from the dealer registration requirements of Canadian securities legislation. However, if a road show is conducted on behalf of an issuer under the above-noted road show provisions, the issuer will not require relief from the dealer registration requirement since the road show will be conducted by an investment dealer that is registered in the appropriate jurisdictions (see subsection 6.12(6) of this Policy). Consequently, we do not expect to grant the relief from the dealer registration requirements that has been granted in the past to cross-border IPO issuers.
(6) The road show provisions permit an investment dealer to conduct a road show for potential investors if the conditions of the applicable provision are met. As noted above, a road show may be conducted in person, by telephone conference call, on the internet or by other electronic means. Unless an exemption from the requirement to register as a dealer is available in the circumstances, any investment dealer relying on one of these provisions would have to be registered as an investment dealer in any jurisdiction where it engages in the business of trading, including engaging in acts in furtherance of a trade (which would include conducting a road show for potential investors). For example, if one or more investment dealers acting as underwriters for a prospectus offering allow potential investors in each jurisdiction of Canada to participate in a road show that the dealers conduct by telephone conference call, then at least one of those dealers must be registered as an investment dealer in every jurisdiction of Canada.
(7) Issuers should note the following with respect to oral statements made at a road show:
• In giving oral presentations at a road show, issuers should generally only discuss information that is contained in, or derived from, the relevant prospectus that has been filed on SEDAR+.
• We recognize that issuers need to respond to questions from investors at a road show. In responding to these questions, issuers should avoid making selective disclosure.
• In particular, issuers should take measures to ensure compliance with applicable securities laws relating to selective disclosure, insider trading and trading by "tippees" when:
• participating in a road show, and
• including information in marketing materials for a bought deal road show before the filing of a preliminary prospectus that is not in the bought deal news release or the other continuous disclosure documents filed by the issuer.
These laws are summarized in sections 3.1 and 3.2 of National Policy 51-201 Disclosure Standards.
• If an issuer discloses material facts at a road show that are not in a preliminary prospectus that has been filed on SEDAR+, the final prospectus should contain that information in order to comply with the statutory requirement that the final prospectus contain full, true and plain disclosure of all material facts.
• Depending on the context, oral statements of a "responsible issuer", as defined in securities legislation, at a road show may be "public oral statements", as defined in securities legislation, and subject to statutory provisions for secondary market civil liability.
• Depending on the nature of the statement, oral statements of an issuer at a road show in relation to mineral projects may fall within the purview of National Instrument 43-101 Standards of Disclosure for Mineral Projects.
• Oral statements made during a road show are subject to the provisions of securities legislation against making misleading or untrue statements.
6A.1 This Part applies to investment funds filing a prospectus in the form of Form 41-101F2 or Form 41-101F3.
6A.2 (1) The discussion below is focused on the impact of the prospectus requirement on advertising or marketing activities in connection with a prospectus offering.
(2) Issuers and other persons or companies that engage in advertising or marketing activities should also consider the impact of the requirement to register as a dealer in each jurisdiction where such advertising or marketing activities are undertaken. In particular, the persons or companies would have to consider whether their activities result in the party being in the business of trading in securities. For further information, refer to section 1.3 of Companion Policy 31-103CP Registration Requirements, Exemptions and Ongoing Registrant Obligations.
(3) Advertising or marketing activities are also subject to regulation under securities legislation and other rules, including those relating to disclosure, and insider trading and registration, which are not discussed below.
6A.3 (1) Securities legislation generally provides that no one may trade in a security where that trade would be a distribution unless the prospectus requirement has been satisfied, or an exemption is available.
(2) The analysis of whether any particular advertising or marketing activity is prohibited by virtue of the prospectus requirement turns largely on whether the activity constitutes a trade and, if so, whether such a trade would constitute a distribution.
(3) In Québec, since securities legislation has been designed without the notion of a "trade", the analysis is dependent solely on whether the advertising or marketing activities constitute a distribution.
(4) Securities legislation (other than the securities legislation of Québec) defines a "trade" in a non-exhaustive manner to include, among other things:
• any sale or disposition of a security for valuable consideration,
• any receipt by a registrant of an order to buy or sell a security, or
• any act, advertisement, solicitation, conduct or negotiation directly or indirectly in furtherance of any of the foregoing.
(5) Any advertising or marketing activities that can be reasonably regarded as intended to promote a distribution of securities would be "conduct in furtherance" of the distribution of a security and, therefore, would fall within the definition of a trade.
(6) Even though advertising or marketing activities constitute a "trade" for the purposes of securities legislation (other than the securities legislation of Québec), they would be prohibited by virtue of the prospectus requirement only if they also constitute a distribution under securities legislation. Securities legislation (other than the securities legislation of Québec) defines a distribution to include a "trade" in, among other things, previously unissued securities and securities that form part of a control block.
(7) The definition of distribution under the securities legislation of Québec includes the endeavour to obtain or the obtaining of subscribers or purchasers of previously unissued securities.
(8) It has been suggested by some that advertising or marketing activities, even if clearly made in furtherance of a distribution, could be undertaken in certain circumstances on a prospectus exempt basis. Specifically, it has been suggested that if an exemption from the prospectus requirement is available in respect of a specific distribution (even though the securities will be distributed under a prospectus), advertising or marketing related to such distribution would be exempt from the prospectus requirement. This analysis is premised on an argument that the advertising or marketing activities constitute one distribution that is exempt from the prospectus requirement while the actual sale of the security to the purchaser constitutes a second discrete distribution effected pursuant to the prospectus.
(9) We are of the view that this analysis is contrary to securities legislation. In these circumstances, the distribution in respect of which the advertising or marketing activities are undertaken is the distribution pursuant to the anticipated prospectus. Advertising or marketing must be viewed in the context of the prospectus offering and as an activity in furtherance of that distribution. If it were otherwise, the overriding concerns implicit and explicit in securities legislation regarding equal access to information, conditioning of the market, tipping and insider trading, and the provisions of the legislation designed to ensure such access to information and curb such abuses, could be easily circumvented.
(10) We recognize that an issuer and a dealer may have a demonstrable bona fide intention to effect an exempt distribution and this distribution may be abandoned in favour of a prospectus offering. In these very limited circumstances, there may be two separate distributions. From the time when it is reasonable for a dealer to expect that a bona fide exempt distribution will be abandoned in favour of a prospectus offering, the general rules relating to advertising or marketing activities that constitute an act in furtherance of a distribution will apply.
6A.4 (1) The prospectus requirement applies to any act, advertisement, solicitation, conduct or negotiation directly or indirectly in furtherance of a distribution unless a prospectus exemption is available. Accordingly, advertising or marketing activities intended to promote the distribution of securities, in any form, would be prohibited by virtue of the prospectus requirement. Advertising or marketing activities subject to the prospectus requirement may be oral, written or electronic and include the following:
• television or radio advertisements or commentaries;
• published materials;
• correspondence;
• records;
• videotapes or similar material;
• market letters;
• research reports;
• circulars;
• promotional seminar text;
• telemarketing scripts;
• reprints or excerpts of any other sales literature.
(2) Advertising or marketing activities that are not in furtherance of a distribution of securities would not generally fall within the definition of a distribution and, therefore, would not be prohibited by virtue of the prospectus requirement. The following activities would not generally be subject to the prospectus requirement:
• advertising and publicity campaigns that are aimed at either selling products or services of the issuer or raising public awareness of the issuer;
• communication of factual information concerning the business of the issuer that is released in a manner, timing and form that is consistent with the regular past communications practices of the issuer if that communication does not refer to or suggest the distribution of securities;
• the release or filing of information that is required to be released or filed pursuant to securities legislation.
(3) Any activities that form part of a plan or series of activities undertaken in anticipation or in furtherance of a distribution would usually trigger the prospectus requirement, even if they would be permissible if viewed in isolation. Similarly, we may still consider advertising or marketing activities that do not indicate that a distribution of securities is contemplated to be in furtherance of a distribution by virtue of their timing and content. In particular, where a private placement or other exempt distribution occurs prior to or contemporaneously with a prospectus offering, we may consider activities undertaken in connection with the exempt distribution as being in furtherance of the prospectus offering.
6A.5 (1) In general, any advertising or marketing activities undertaken in connection with a prospectus prior to the issuance of a receipt for the preliminary prospectus are prohibited under securities legislation by virtue of the prospectus requirement.
(2) A distribution of securities commences at the time when:
• a dealer has had discussions with an issuer or a selling securityholder, or with another dealer that has had discussions with an issuer or a selling securityholder about the distribution, and
• those distribution discussions are of sufficient specificity that it is reasonable to expect that the dealer (alone or together with other dealers) will propose to the issuer or the selling securityholder an underwriting of the securities.
(3) We understand that many dealers communicate on a regular basis with clients and prospective clients concerning their interest in purchasing various securities of various issuers. We will not generally consider such ordinary course communications as being made in furtherance of a distribution. However, from the commencement of a distribution, communications by the dealer, with a person or company designed to have the effect of determining the interest that it, or any person or company that it represents, may have in purchasing securities of the type that are the subject of distribution discussions, that are undertaken by any director, officer, employee or agent of the dealer
(a) who participated in or had actual knowledge of the distribution discussions, or
(b) whose communications were directed, suggested or induced by a person referred to in (a), or another person acting directly or indirectly at or upon the direction, suggestion or inducement of a person referred to in (a),
are considered to be in furtherance of the distribution and contrary to securities legislation.
(4) From the commencement of the distribution no communications, market making, or other principal trading activities in securities of the type that are the subject of distribution discussions may be undertaken by a person referred to in paragraph 3(a) above, or at or upon the direction, suggestion or inducement of a person or persons referred to in paragraph 3(a) or (b) until the earliest of
• the issuance of a receipt for a preliminary prospectus in respect of the distribution, and
• the time at which the dealer determines not to pursue the distribution.
6A.6 (1) Securities legislation provides an exception to the prospectus requirement for limited advertising or marketing activities during the waiting period between the issuance of the receipt for the preliminary prospectus and the receipt for the final prospectus. Despite the prospectus requirement, it is permissible during the waiting period to:
(a) distribute a preliminary prospectus notice (as defined in the Instrument) that:
• "identifies" the securities proposed to be issued,
• states the price of such securities, if then determined, and
• states the name and address of a person or company from whom purchases of securities may be made,
provided that any such notice states the name and address of a person or company from whom a preliminary prospectus may be obtained,
(b) distribute the preliminary prospectus, and
(c) solicit expressions of interest from a prospective purchaser, if prior to such solicitation or forthwith after the prospectus purchaser indicates an interest in purchasing the securities, a copy of the preliminary prospectus is forwarded to the prospectus purchaser.
(2) The use of any other marketing information or materials during the waiting period would result in the violation of the prospectus requirement.
(3) The "identification" of the security contemplated by paragraph 6A.6(1)(a) above does not permit an issuer or dealer to include a summary of the commercial features of the issue. These details are set out in the preliminary prospectus which is intended as the main disclosure vehicle pending the issuance of the final receipt. The purpose of the permitted advertising or marketing activities during the waiting period is essentially to alert the public to the availability of the preliminary prospectus.
(4) For the purpose of identifying a security as contemplated by paragraph 6A.6(1)(a) above, the advertising or marketing material may only:
• indicate whether a security represents debt or a share in an incorporated entity or an interest in a non-corporate entity,
• name the issuer if the issuer is a reporting issuer, or name and describe briefly the business of the issuer if the issuer is not already a reporting issuer (the description of the business
• should be cast in general terms and should not attempt to summarize the proposed use of proceeds),
• indicate, without giving details, whether the security qualifies the holder for special tax treatment, and
• indicate how many securities will be available.
6A.7 (1) Some dealers prepare summaries of the principal terms of an offering, sometimes referred to as green sheets. Typically green sheets include information beyond the limited information for which an exemption to the prospectus requirement is available during the waiting period. If so, we would consider the distribution of a green sheet to a potential investor to contravene the prospectus requirement.
(2) Including material information in a green sheet or other marketing communication that is not contained in the preliminary prospectus could indicate a failure to provide in the preliminary prospectus full, true and plain disclosure of all material facts relating to the securities offered by the prospectus and result in the prospectus certificate containing a misrepresentation.
(3) We may request copies of green sheets and other advertising or marketing materials as part of our prospectus review procedures. Any discrepancies between the content of a green sheet and the preliminary prospectus could result in the delay or refusal of a receipt for a final prospectus and, in appropriate circumstances, could result in enforcement action.
6A.8 Advertising or marketing activities that are not prohibited by the prospectus requirement during the waiting period may also be undertaken on the same basis after a receipt has been issued for the final prospectus relating to the distribution. In addition, the prospectus and any document filed with or referred to in the prospectus may be distributed.
6A.9 Any contravention of the prospectus requirement through advertising or marketing activities is a serious matter that could result in a cease trade order in respect of the preliminary prospectus to which such advertising or marketing activities relate. In addition, a receipt for a final prospectus relating to any such offering may be refused. In appropriate circumstances, enforcement proceedings may be initiated.
6A.10 (1) We recognize that an issuer does not have control over media coverage; however, an issuer should take appropriate precautions to ensure that media coverage which can reasonably be considered to be in furtherance of a distribution of securities does not occur after a decision has been made to file a preliminary prospectus or during the waiting period.
(2) We may investigate the circumstances surrounding media coverage of an issuer which appears immediately prior to or during the waiting period and which can reasonably be considered as being in furtherance of a distribution of securities. Action will be taken in appropriate circumstances.
6A.11 At a minimum, participants in all prospectus distributions should consider the following practices to avoid contravening securities legislation:
• We do not consider it appropriate for a director or an officer of an issuer to give interviews to the media immediately prior to or during the waiting period. It may be appropriate, however, for a director or officer to respond to unsolicited inquiries of a factual nature made by shareholders, securities analysts, financial analysts, the media and others who have a legitimate interest in such information.
• Because of the prospectus requirement, an issuer is not permitted to provide information during a prospectus distribution that goes beyond what is disclosed in the prospectus. Therefore, during the
• prospectus distribution (which commences as described in subsection 6A.5(2) of this Policy and ends following closing), a director or officer of an issuer can only make a statement constituting a forecast, projection or prediction with respect to future financial performance if the statement is also contained in the prospectus.
• We understand that underwriters and legal counsel sometimes only advise the working group members of the pre-marketing and marketing restrictions under securities legislation. However, there are often situations where officers and directors of the issuer outside of the working group also come into contact with the media before or after the filing of a preliminary prospectus. Any discussions between these individuals and the media will also be subject to these same restrictions. Working group members, including underwriters and legal counsel, will usually want to ensure that any other officers and directors of the issuer (as well as the officers and directors of a promoter or a selling securityholder) who may come into contact with the media are also fully aware of the marketing and disclosure restrictions.
• One way for issuers, dealers and other market participants to ensure that advertising or marketing activities contrary to securities legislation are not undertaken (intentionally or through inadvertence) is to develop, implement, maintain and enforce disclosure procedures.
6A.12 In addition to the prohibitions on advertising and marketing activities that result from the prospectus requirement, securities legislation in certain jurisdictions prohibits any person or company from making any misleading or untrue statement that would reasonably be expected to have a significant effect on the market value of securities. Therefore, in addition to ensuring that advertising or marketing activities are carried out in compliance with the prospectus requirement, issuers, dealers and their advisers must ensure that any statements made in the course of advertising or marketing activities are not untrue or misleading and otherwise comply with securities legislation.
7.1 The amendments to the Instrument and this Policy which came into effect on January 1, 2011 only apply to a preliminary prospectus, an amendment to a preliminary prospectus, a final prospectus or an amendment to a final prospectus of an issuer which includes financial statements of the issuer in respect of periods relating to financial years beginning on or after January 1, 2011.
Financial Statement Disclosure Requirements for Significant Acquisitions.
Annex C-3 -- Form 41-101F2 Information Required in an Investment Fund Prospectus
Contents
GENERAL INSTRUCTIONS
Item 1: Cover Page Disclosure
Preliminary Prospectus Disclosure
Required Statement
Basic Disclosure about the Distribution
Distribution
Offering Price in Currency Other than Canadian Dollar
Non-fixed Price Distributions
Pricing Disclosure
Reduced Price Distributions
Market for Securities
Risk Factors
Underwriter(s)
Commodity Pool
Restricted Securities
Enforcement of Judgements Against Foreign Persons or Companies
Documents Incorporated by Reference
Item 2: Table of Contents
Table of Contents
Item 3: Summary of Prospectus
Prospectus Summary
Cautionary Language
General
Organization and Management of the Investment Fund
Underwriter(s)
Fees, Expenses and Returns
Item 4: Overview of the Structure of the Investment Fund
Legal Structure
Item 5: Investment Objectives
Investment Objectives
Item 6: Investment Strategies
Investment Strategies
Overview of the Investment Structure
Item 7: Overview of the Sector(s) that the Fund Invests in
Sector(s) that the Fund Invests in
Significant Holdings in Other Entities
Item 8: Investment Restrictions
Investment Restrictions
Item 9: Management Discussion of Fund Performance
Management Discussion of Fund Performance
Item 10: Fees and Expenses
Fees and Expenses
Item 11: Annual Returns and Management Expense Ratio
Annual Returns, Management Expense Ratio and Trading Expense Ratio
Item 12: Risk Factors
Risk Factors
Investment Risk Classification Methodology
Item 13: Distribution Policy
Distribution Policy
Item 14: Purchases of Securities
Purchases of Securities
Item 15: Redemption of Securities
Redemption of Securities
Short-term Trading
Item 16: Consolidated Capitalization
Consolidated Capitalization
Item 17: Prior Sales
Prior Sales
Trading Price and Volume
Item 18: Income Tax Considerations
Status of the Investment Fund
Taxation of the Investment Fund
Taxation of Securityholders
Taxation of Registered Plans
Tax Implications of the Investment Fund's Distribution Policy
Item 19: Organization and Management Details of the Investment Fund
Management of the Investment Fund
Portfolio Adviser
Brokerage Arrangements
Conflicts of Interest
Independent Review Committee
Trustee
Custodian
Auditor
Transfer Agent and Registrar
Promoters
Principal Distributor
Securities Lending Agent
Lender
Designated Website
Item 20: Calculation of Net Asset Value
Calculation of Net Asset Value
Valuation Policies and Procedures
Reporting of Net Asset Value
Item 21: Description of the Securities Distributed
Equity Securities
Debt Securities
Derivatives
Other Securities
Special Warrants
Restricted Securities
Modification of Terms
Ratings
Other Attributes
Item 22: Securityholder Matters
Meetings of Securityholders
Matters Requiring Securityholder Approval
Amendments to Declaration of Trust
Reporting to Securityholders
Item 23: Termination of the Fund
Termination of the Fund
Item 24: Use of Proceeds
Application
Proceeds
Other Sources of Funding
Financing by Special Warrants, etc.
Item 25: Plan of Distribution
Plan of Distribution
Name of Underwriters
Disclosure of Conditions to Underwriters' Obligations
Best Efforts Offering
Minimum Distribution
Determination of Price
Stabilization
Reduced Price Distributions
Listing Application
Conditional Listing Approval
Constraints
Special Warrants Acquired by Underwriters or Agents
Item 26: Relationship Between Investment Fund or Selling Securityholder and Underwriter
Relationship Between Investment Fund or Selling Securityholder and Underwriter
Item 27: Options to Purchase Securities
Options to Purchase Securities
Item 28: Principal Holders of Securities of the Investment Fund and Selling Securityholders
Principal Holders of Securities of the Investment Fund and Selling Securityholders
Item 29: Interests of Management and Others in Material Transactions
Interests of Management and Others in Material Transactions
Underwriting Discounts
Item 30: Proxy Voting Disclosure
Proxy Voting Disclosure for Portfolio Securities Held
Item 31: Material Contracts
Material Contracts
Item 32: Legal and Administrative Proceedings
Legal and Administrative Proceedings
Particulars of the Proceedings
Penalties and Sanctions
Item 33: Experts
Names of Experts
Interests of Experts
Item 34: Exemptions and Approvals
Exemptions and Approvals
Item 35: Other Material Facts
Other Material Facts
Item 36: Purchasers' Statutory Rights of Withdrawal and Rescission
General
Mutual Funds
Exchange-traded Mutual Funds
Non-fixed Price Offerings
Item 37: Documents Incorporated by Reference
Mandatory Incorporation by Reference
Mandatory Incorporation by Reference of Future Documents
Item 38: Financial Disclosure
Financial Statements
Interim Financial Reports
Management Reports of Fund Performance
Item 39: Certificates
Certificate of the Investment Fund
Certificate of the Manager
Certificate of the Underwriter
Certificate of the Promoter
Amendments
Non-offering Prospectus
(1) The objective of the prospectus is to provide information concerning the investment fund that an investor needs in order to make an informed investment decision. This Form sets out specific disclosure requirements that are in addition to the general requirement under securities legislation to provide full, true and plain disclosure of all material facts relating to the securities to be distributed. This Form does not prohibit including information beyond what the Form requires. Further, certain rules of specific application impose prospectus disclosure obligations in addition to those described in this Form.
(2) Terms used and not defined in this Form that are defined or interpreted in the Instrument must bear that definition or interpretation. Other definitions are set out in NI 14-101 Definitions.
(3) In determining the degree of detail required, a standard of materiality must be applied. Materiality is a matter of judgment in the particular circumstance, and is determined in relation to an item's significance to investors, analysts and other users of the information. An item of information, or an aggregate of items, is considered material if it is probable that its omission or misstatement would influence or change an investment decision with respect to the investment fund's securities. In determining whether information is material, take into account both quantitative and qualitative factors. The potential significance of items must be considered individually rather than on a net basis, if the items have an offsetting effect.
(4) Unless an item specifically requires disclosure only in the preliminary prospectus, the disclosure requirements set out in this Form apply to both the preliminary prospectus and the prospectus. Details concerning the price and other matters dependent upon or relating to price, such as the number of securities being distributed, may be left out of the preliminary prospectus, along with specifics concerning the plan of distribution, to the extent that these matters have not been decided.
(5) The disclosure must be understandable to readers and presented in an easy-to-read format. The presentation of information should comply with the plain language principles listed in section 4.1 of Companion Policy 41-101CP General Prospectus Requirements. If technical terms are required, clear and concise explanations should be included.
(6) No reference need be made to inapplicable items and, unless otherwise required in this Form, negative answers to items may be omitted.
(7) The disclosure required in this Form must be presented in the order and using the headings specified in the Form. If no sub-heading for an Item is stipulated in this Form, an investment fund may include sub-headings under the required headings.
(8) Where the term "investment fund" is used, it may be necessary, in order to meet the requirement for full, true and plain disclosure of all material facts, to also include disclosure with respect to the investment fund's investees. If it is more likely than not that a person or company will become an investee, it may be necessary to also include disclosure with respect to the person or company. For this purpose, investees include entities that are consolidated, proportionately consolidated, or accounted for using the equity method.
(9) If disclosure is required as of a specific date and there has been a material change or change that is otherwise significant in the required information subsequent to that date, present the information as of the date of the change or a date subsequent to the change instead.
(10) If the term "class" is used in any item to describe securities, the term includes a series.
(11) Where performance data is presented in the prospectus, annual compound returns must be presented for standard applicable performance periods of 1, 3, 5 and 10 year periods and the period since inception unless otherwise specified by the requirements of this Form. Performance data for periods of less than one year must not be presented. Hypothetical or back-tested performance data must not be presented.
(12) An investment fund that has more than one class or series that are referable to the same portfolio may treat each class or series as a separate investment fund for the purposes of this Form, or may combine disclosure of one or more of the classes or series in one prospectus. If disclosure pertaining to more than one class or series is combined in one prospectus, separate disclosure in response to each item in this Form must be provided for each class or series unless the responses would be identical for each class or series.
(13) A section, part, class or series of a class of securities of an investment fund that is referable to a separate portfolio is considered to be a separate investment fund for the purposes of this Form. An investment fund that has more than one class or series of securities referable to separate portfolios may combine disclosure of one or more of the classes or series in one prospectus if each class or series is managed by the same manager. If disclosure pertaining to more than one class or series is combined in one prospectus, separate disclosure in response to each item in this Form must be provided for each class or series unless the responses would be identical for each class or series.
1.1 Every preliminary prospectus must have printed in red ink and in italics at the top of the cover page immediately above the disclosure required in section 1.2 the following, with the bracketed information completed:
"A copy of this preliminary prospectus has been filed with the securities regulatory authority(ies) in [each of/certain of the provinces/provinces and territories of Canada] but has not yet become final for the purpose of the sale of securities. Information contained in this preliminary prospectus may not be complete and may have to be amended. The securities may not be sold until a receipt for the prospectus is obtained from the securities regulatory authority(ies)."
INSTRUCTION
Investment funds must complete the bracketed information by
(a) inserting the names of each jurisdiction in which the investment fund intends to offer securities under the prospectus;
(b) stating that the filing has been made in each of the provinces of Canada or each of the provinces and territories of Canada; or
(c) identifying the filing jurisdictions by exception (i.e., every province of Canada or every province and territory of Canada, except [excluded jurisdictions].
1.2 State in italics at the top of the cover page the following:
"No securities regulatory authority has expressed an opinion about these securities and it is an offence to claim otherwise."
1.3 (1) State the following immediately below the disclosure required under sections 1.1 and 1.2 with the bracketed information completed:
"[PRELIMINARY OR PRO FORMA] PROSPECTUS
[INITIAL PUBLIC OFFERING OR NEW ISSUE AND/OR
SECONDARY OFFERING OR CONTINUOUS OFFERING]
[Date]
[Name of investment fund]
[number and type of securities qualified for distribution under the prospectus and the price per security]
[type of fund -- state the following: "This investment fund is a [labour sponsored or venture capital fund, alternative mutual fund, non-redeemable investment fund or exchange-traded mutual fund, or, if the issuer is another type of investment fund, state the type of fund]."
If securities of the investment fund are intended to be listed or quoted on an exchange or marketplace and conditional listing approval has been received, state the following: "[Name of exchange or marketplace] has conditionally approved the [listing/quotation] of the [type of securities qualified for distribution under the prospectus and to be listed/quoted], subject to the [name of investment fund] fulfilling all of the requirements of the [name of exchange or marketplace] on or before [date] ."]"
(2) Briefly describe the investment objectives of the investment fund and provide a cross-reference to sections in the prospectus where information about the investment objectives is provided.
(3) State the name of the manager and portfolio adviser of the investment fund and provide a cross-reference to sections in the prospectus where information about the manager and portfolio adviser is provided.
(4) If the mutual fund to which the prospectus pertains is an alternative mutual fund, include a statement explaining that the fund is permitted to invest in asset classes or use investment strategies that are not permitted for other types of mutual funds and explain how exposure to the asset classes or the adoption of the investment strategies may affect investors' risk of losing money on their investment in the fund.
1.4 (1) Subsections (2) -- (8) do not apply to an investment fund in continuous distribution.
(2) If the securities are being distributed for cash, provide the information called for below, in substantially the following tabular form or in a note to the table:
Price to public (a)
Underwriting discounts or commission (b)
Proceeds to issuer or selling securityholders (c)
Per Security
Total
(3) Describe the terms of any over-allotment option or any option to increase the size of the distribution before closing.
(3.1) If there may be an over-allocation position provide the following disclosure:
"A purchaser who acquires [insert type of securities qualified for distribution under the prospectus] forming part of the underwriters' over-allocation position acquires those securities under this prospectus, regardless of whether the over-allocation position is ultimately filled through the exercise of the over-allotment option or secondary market purchases."
(4) If the distribution of the securities is to be on a best efforts basis, and a minimum offering amount
(a) is required for the issuer to achieve one or more of the purposes of the offering, provide totals for both the minimum and maximum offering amount, or
(b) is not required for the issuer to achieve any of the purposes of the offering, state the following in boldface type:
"There is no minimum amount of funds that must be raised under this offering. This means that the issuer could complete this offering after raising only a small proportion of the offering amount set out above."
(5) If debt securities are being distributed at a premium or a discount, state in boldface type the effective yield if held to maturity.
(6) Disclose separately those securities that are underwritten, those under option and those to be sold on a best efforts basis, and, in the case of a best efforts distribution, the latest date that the distribution is to remain open.
(7) In column (b) of the table, disclose only commissions paid or payable in cash by the investment fund or selling securityholder and discounts granted. Set out in a note to the table
(a) commissions or other consideration paid or payable by persons or companies other than the investment fund or selling securityholder,
(b) consideration other than discounts granted and cash paid or payable by the investment fund or selling securityholder, including warrants and options, and
(c) any finder's fees or similar required payment.
(8) If a security is being distributed for the account of a selling securityholder, state the name of the securityholder and a cross-reference to the applicable section in the prospectus where further information about the selling securityholder is provided. State the portion of the expenses of the distribution to be borne by the selling securityholder and, if none of the expenses of the distribution are being borne by the selling securityholder, include a statement to that effect and discuss the reason why this is the case.
(9) If a minimum subscription amount is required from each subscriber, provide details of the minimum subscription requirements.
INSTRUCTIONS
(1) Estimate amounts, if necessary. For non-fixed price distributions that are being made on a best efforts basis, disclosure of the information called for by the table may be set forth as a percentage or a range of percentages and need not be set forth in tabular form.
(2) If debt securities are being distributed, also express the information in the table as a percentage.
1.5 If the offering price of the securities being distributed is disclosed in a currency other than the Canadian dollar, disclose in boldface type the currency.
1.6 If the securities are being distributed at non-fixed prices, disclose
(a) the discount allowed or commission payable to the underwriter,
(b) any other compensation payable to the underwriter and, if applicable, that the underwriter's compensation will be increased or decreased by the amount by which the aggregate price paid for the securities by the purchasers exceeds or is less than the gross proceeds paid by the underwriter to the investment fund or selling securityholder,
(c) that the securities to be distributed under the prospectus will be distributed, as applicable, at
(i) prices determined by reference to the prevailing price of a specified security in a specified market,
(ii) market prices prevailing at the time of sale,
(iii) prices to be negotiated with purchasers, or
(iv) the net asset value of a security,
(d) that prices may vary from purchaser to purchaser and during the period of distribution,
(e) if the price of the securities is to be determined by reference to the prevailing price of a specified security in a specified market, the price of the specified security in the specified market at the latest practicable date,
(f) if the price of the securities will be the market price prevailing at the time of the sale, the market price at the latest practicable date, and
(g) the net proceeds or, if the distribution is to be made on a best efforts basis, the minimum amount of net proceeds, if any, to be received by the investment fund or selling securityholder.
1.7 If the offering price or the number of securities being distributed, or an estimate of the range of the offering price or the number of securities being distributed, has been publicly disclosed in a jurisdiction or a foreign jurisdiction as of the date of the preliminary prospectus, include this information in the preliminary prospectus.
1.8 If an underwriter wishes to be able to decrease the price at which securities are distributed for cash from the initial offering price fixed in the prospectus, include in boldface type a cross-reference to the section in the prospectus where disclosure concerning the possible price decrease is provided.
1.9 (1) Identify the exchange(s) and quotation system(s), if any, on which securities of the investment fund of the same class as the securities being distributed are traded or quoted and the market price of those securities as of the latest practicable date.
(2) Disclose any intention to stabilize the market. Provide a cross-reference to the section in the prospectus where further information about market stabilization is provided.
(3) If no market for the securities being distributed under the prospectus exists or is expected to exist upon completion of the distribution, state the following in boldface type:
"There is no market through which these securities may be sold and purchasers may not be able to resell securities purchased under this prospectus. This may affect the pricing of the securities in the secondary market, the transparency and availability of trading prices, the liquidity of the securities, and the extent of issuer regulation. See 'Risk Factors'."
(4) Subsection (3) does not apply to an investment fund in continuous distribution.
1.10 Include a cross-reference to sections in the prospectus where information about the risks of an investment in the securities being distributed is provided. State any significant risks including leverage.
1.11 (1) State the name of each underwriter.
(2) If applicable, comply with the requirements of NI 33-105 for front page prospectus disclosure.
(3) Other than a labour sponsored or venture capital fund or alternative mutual fund, if there is no underwriter involved in the distribution, provide a statement in boldface type to the effect that no underwriter has been involved in the preparation of the prospectus or performed any review or independent due diligence of the contents of the prospectus.
1.12 [Repealed]
1.13 Describe the number and class or classes of restricted securities being distributed using the appropriate restricted security terms in the same type face and type size as the rest of the description.
1.14 If the investment fund, investment fund manager or any other person or company that is signing or providing a certificate under Part 5 of the Instrument or other securities legislation, or any person or company for whom the issuer is required to file a consent under Part 10 of the Instrument, is incorporated, continued, or otherwise organized under the laws of a foreign jurisdiction or resides outside of Canada, state the following on the cover page or under a separate heading elsewhere in the prospectus, with the bracketed information completed:
"The [investment fund, investment fund manager or any other person or company] is incorporated, continued or otherwise organized under the laws of a foreign jurisdiction or resides outside of Canada. [the person or company named below] has appointed the following agent(s) for service of process:
Name of Person or Company
Name and Address of Agent
Purchasers are advised that it may not be possible for investors to enforce judgments obtained in Canada against any person or company that is incorporated, continued or otherwise organized under the laws of a foreign jurisdiction or resides outside of Canada, even if the party has appointed an agent for service of process."
1.15 For an investment fund in continuous distribution, state in substantially the following words:
"Additional information about the fund is available in the following documents:
• the most recently filed ETF Facts for each class or series of securities of the ETF; [insert if applicable]
• the most recently filed annual financial statements;
• any interim financial reports filed after those annual financial statements;
• the most recently filed annual fund report
management report of fund performance;• any interim fund report
management report of fund performancefiled after that annual fund reportmanagement report of fund performance.These documents are incorporated by reference into this prospectus which means that they legally form part of this prospectus. Please see the "Documents Incorporated by Reference" section for further details."
2.1 Include a table of contents.
3.1 Under the heading "Prospectus Summary" include the information listed in sections 3.2 to 3.6.
3.2 At the beginning of the summary, include a statement in italics in substantially the following form:
"The following is a summary of the principal features of this distribution and should be read together with the more detailed information and financial data and statements contained elsewhere in this prospectus [[if applicable] or incorporated by reference in the prospectus]."
3.3 (1) Briefly summarize information appearing elsewhere in the prospectus that, in the opinion of the investment fund or selling securityholder, would be most likely to influence the investor's decision to purchase the securities being distributed. Include a description of
(a) how the investment fund has been organized (corporation, trust, etc.),
(b) the securities to be distributed, including the offering price and expected net proceeds,
(c) the investment objectives,
(d) the investment strategies,
(e) the use of leverage, including all of the following:
(i) the maximum aggregate exposure to borrowing, short selling and specified derivatives the investment fund is permitted to have, expressed as a percentage calculated in accordance with section 2.9.1 of NI 81-102,
(ii) a brief description of any other restrictions on the investment fund's use of leverage, and
(iii) a brief description of any limits that apply to each source of leverage.
(f) the use of proceeds,
(g) risk factors,
(h) income tax considerations,
(i) all available purchase options and state, if applicable, that the choice of different purchase options requires the investor to pay different fees and expenses and if applicable, that the choice of different purchase options affects the amount of compensation paid to a dealer,
(j) the redemption features,
(k) the distribution policy,
(l) the termination provisions,
(m) if restricted securities, subject securities or securities directly or indirectly convertible into or exercisable or exchangeable for restricted securities or subject securities are to be distributed under the prospectus,
(i) include a summary of the information required by section 21.6, and
(ii) include, in boldface type, a statement of the rights the holders of restricted securities do not have if the holders do not have all of the rights referred to in section 21.6, and
(n) whether the investment fund is eligible as an investment for registered retirement savings plans, registered retirement income plans, registered education savings plans or deferred profit sharing plans.
(2) For each item summarized under subsection (1), provide a cross-reference to the information in the prospectus.
INSTRUCTIONS
(1) For the purposes of Item 3.3(1)(e)(i), a fund must calculate its maximum total assets by aggregating the maximum value of its long positions, short positions and the maximum amount that may be borrowed.
(2) For the purposes of the disclosure required by Item 3.3(1)(e)(ii), the term "specified derivative" has the same meaning as in NI 81-102. The description of an investment fund's use of leverage under Item 3.3(1)(e)(ii) must provide investors with sufficient information to understand the magnitude of the market exposure of the investment fund as compared to the amount of money raised by the investment fund from investors.
3.4 (1) Provide, under the sub-heading "Organization and Management of the [name of investment fund]", information about the manager, trustee, portfolio adviser, promoter, custodian, registrar and transfer agent, auditor, principal distributor and securities lending agent of the investment fund in the form of a diagram or table.
(2) For each entity listed in the diagram or table, briefly describe the services provided by that entity and the relationship of that entity to the manager.
(3) For each entity listed in the diagram or table, other than the manager of the investment fund, provide the municipality and the province or country where it principally provides its services to the investment fund. Provide the complete municipal address for the manager of the investment fund.
INSTRUCTIONS:
(1) The information required to be disclosed in this section must be presented prominently, using enough space so that it is easy to read.
(2) Briefly describe the services provided by the listed entities. For instance, the manager may be described as "manages the overall business and operations of the fund", and a portfolio adviser may be described as "provides investment advice to the manager about the investment portfolio of the fund" or "manages the investment portfolio of the fund".
3.5 (1) Under the sub-heading "Underwriters" or "Agents", as applicable, state the name of each underwriter or agent.
(2) If an underwriter has agreed to purchase all of the securities being distributed at a specified price and the underwriter's obligations are subject to conditions, state the following, with the bracketed information completed:
"We, as principals, conditionally offer these securities, subject to prior sale, if, as and when issued by [name of investment fund] and accepted by us in accordance with the conditions contained in the underwriting agreement referred to under "Plan of Distribution"."
(3) If an underwriter has agreed to purchase a specified number or principal amount of the securities at a specified price, state that the securities are to be taken up by the underwriter, if at all, on or before a date not later than 42 days after the date of the receipt for the final prospectus.
(4) Provide the following tabular information:
Underwriter's Position
Maximum size or number of securities available
Exercise period/Acquisition date
Exercise price or average acquisition price
Over-allotment option
Compensation option
Any other option granted by investment fund or insider of investment fund to underwriter
Total securities under option issuable to underwriter
Other compensation securities issuable to underwriter
INSTRUCTION
If the underwriter has been granted compensation securities, state, in a footnote, whether the prospectus qualifies the grant of all or part of the compensation securities and provide a cross-reference to the applicable section in the prospectus where further information about the compensation securities is provided.
3.6 (1) Set out information about the fees and expenses payable by the investment fund and by investors in the investment fund under the sub-heading "Summary of Fees and Expenses".
(2) The information required by this section must be a summary of the fees, charges and expenses of the investment fund and investors presented in the form of the following table, appropriately completed, and introduced using substantially the following words:
"This table lists the fees and expenses that you may have to pay if you invest in the [insert the name of the investment fund]. You may have to pay some of these fees and expenses directly. The Fund may have to pay some of these fees and expenses, which will therefore reduce the value of your investment in the Fund."
Fees and Expenses Payable by the Fund
Type of Fee
Amount and Description
Fees and Expenses Payable Directly by You
Type of Fee
Amount and Description
(3) Describe the following fees and expenses in the table referred to in subsection (2):
Fees and Expenses Payable by the Fund
(a) Fees payable to the Underwriters for Selling the Securities
(b) Expenses of the Issue
(c) Management Fees [See Instruction (1)]
(d) Incentive or Performance Fees
(e) Portfolio Adviser Fees
(f) Counterparty Fees (if any)
(g) Operating Expenses [See Instructions (2) and (3)]
(h) Other Fees and Expenses [specify type] [specify amount]
Fees and Expenses Payable Directly by You
(i) Sales Charges [specify percentage, as a percentage of______]
(j) Service Fees [specify percentage, as a percentage of_______]
(k) Redemption Fees [specify percentage, as a percentage of________, or specify amount]
(l) Registered Tax Plan Fees [include this disclosure and specify the type of fees if the registered tax plan is sponsored by the investment fund and is described in the prospectus][specify amount]
(m) Other Fees and Expenses [specify type] [specify amount].
(4) For investment funds other than mutual funds, under the sub-heading "Annual Returns, Management Expense Ratio and Trading Expense Ratio", provide, in the following table, returns for each of the past five years, the management expense ratio for each of the past five years and the trading expense ratio for each of the past five years as disclosed in previously filed annual fund reports the most recently filed annual management report of fund performance of the investment fund:
[specify year]
[specify year]
[specify year]
[specify year]
[specify year]
Annual Returns
MER
TER
"MER" means management expense ratio based on management fees and operating expenses (excluding commissions and other portfolio transaction costs) expressed as an annualized percentage of daily average net asset value.
"TER" means trading expense ratio and represents total commissions and other portfolio transaction costs expressed as an annualized percentage of daily average net asset value.
INSTRUCTIONS:
(1) List the amount of the management fee, including any performance or incentive fee, for each investment fund separately.
(2) Under "Operating Expenses", state whether the investment fund pays all of its operating expenses and list the main components of those expenses. If the investment fund pays only certain operating expenses and is not responsible for payment of all such expenses, adjust the statement in the table to reflect the proper contractual responsibility of the investment fund and indicate who is responsible for the payment of these expenses.
(3) Show all fees or expenses payable by the investment fund (e.g. brokerage) and investors in the investment fund. The description of fees must also include sales and trailing commissions paid either by the investment fund or the investor.
4.1 (1) Under the heading "Overview of the Legal Structure of the Fund", state the full corporate name of the investment fund or, if the investment fund is an unincorporated entity, the full name under which it exists and carries on business and the address(es) of the investment fund's head and registered office.
(2) State the statute under which the investment fund is incorporated or continued or organized or, if the investment fund is an unincorporated entity, the laws of the jurisdiction or foreign jurisdiction under which the investment fund is established and exists. Describe the substance of any material amendments to the articles or other constating or establishing documents of the investment fund.
(3) State whether the investment fund would be considered a mutual fund under securities legislation.
5.1 (1) Set out under the heading "Investment Objectives" the fundamental investment objectives of the investment fund, including information that describes the fundamental nature of the investment fund, or the fundamental features of the investment fund, that distinguish it from other investment funds.
(2) If the investment fund purports to arrange a guarantee or insurance in order to protect all or some of the principal amount of an investment in the investment fund, include this fact as a fundamental investment objective of the investment fund and
(a) identify the person or company providing the guarantee or insurance,
(b) provide the material terms of the guarantee or insurance, including the maturity date of the guarantee or insurance,
(c) if applicable, state that the guarantee or insurance does not apply to the amount of any redemptions before the maturity date of the guarantee or before the death of the securityholder and that redemptions before that date would be based on the net asset value of the investment fund at the time, and
(d) modify any other disclosure required by this section appropriately.
INSTRUCTIONS:
(1) State the type or types of securities, such as money market instruments, bonds or equity securities, in which the investment fund will primarily invest under normal market conditions.
(2) If the investment fund primarily invests, or intends to primarily invest, or if its name implies that it will primarily invest
(a) in a particular type of issuer, such as foreign issuers, small capitalization issuers or issuers located in emerging market countries,
(b) in a particular geographic location or industry segment, or
(c) in portfolio assets other than securities,
the investment fund's fundamental investment objectives must so indicate.
(3) If a particular investment strategy is an essential aspect of the investment fund, as evidenced by the name of the investment fund or the manner in which the investment fund is marketed, disclose this strategy as an investment objective. This instruction would be applicable, for example, to an investment fund that described itself as an "investment fund that invests primarily through the use of derivatives".
(4) If the mutual fund is an alternative mutual fund, describe the features of the mutual fund that cause it to fall within the definition of "alternative mutual fund" in NI 81-102. If those features involve the use of leverage, disclose the sources of leverage (i.e., borrowing, short selling, use of derivatives) the alternative mutual fund is permitted to use and the maximum aggregate exposure to those sources of leverage the alternative mutual fund is permitted to have, as a percentage calculated in accordance with section 2.9.1 of NI 81-102.
6.1 (1) Describe under the heading "Investment Strategies"
(a) the principal investment strategies that the investment fund intends to use in achieving its investment objectives,
(b) the use of leverage, including both of the following:
(i) a brief description of any restrictions on the investment fund's use of leverage;
(ii) a brief description of any limits that apply to each source of leverage.
(c) the process by which the investment fund's portfolio adviser selects securities for the fund's portfolio, including any investment approach, philosophy, practices or techniques used by the portfolio adviser or any particular style of portfolio management that the portfolio adviser intends to follow.
(2) Indicate what types of securities, other than those held by the investment fund in accordance with its fundamental investment objectives, may form part of the investment fund's portfolio assets under normal market conditions.
(3) If the investment fund intends to use derivatives
(a) for hedging purposes only, state that the investment fund may use derivatives for hedging purposes only, or
(b) for non-hedging purposes, or for hedging and non-hedging purposes, briefly describe
(i) how derivatives are or will be used in conjunction with other securities to achieve the investment fund's investment objectives,
(ii) the types of derivatives expected to be used and give a brief description of the nature of each type, and
(iii) the limits of the investment fund's use of derivatives.
(4) If the investment fund may depart temporarily from its fundamental investment objectives as a result of adverse market, economic, political or other considerations, disclose any temporary defensive tactics the investment fund's portfolio adviser may use or intends to use in response to such conditions.
(5) If the investment fund intends to enter into securities lending, repurchase or reverse repurchase transactions, briefly describe
(a) how those transactions are or will be entered into in conjunction with other strategies and investments of the investment fund to achieve the investment fund's investment objectives,
(b) the types of those transactions to be entered into and give a brief description of the nature of each type, and
(c) the limits of the investment fund's entering into those transactions.
(6) If the investment fund intends to sell securities short
(a) state that the investment fund may sell securities short; and
(b) briefly describe
(i) the short selling process, and
(ii) how short sales of securities are or will be entered into in conjunction with other strategies and investments of the investment fund to achieve the investment fund's investment objectives.
(7) In the case of an investment fund that borrows cash in accordance with subsection 2.6 (2) of NI 81-102,
(a) state that the investment fund is permitted to borrow cash and the maximum amount the fund is permitted to borrow, and
(b) briefly describe how borrowing will be used in conjunction with other strategies of the investment fund to achieve its investment objectives and the material terms of the borrowing arrangements.
INSTRUCTIONS:
(1) For the purposes of Item 6.1(1)(b)(i), a fund must calculate its maximum total assets by aggregating the maximum value of its long positions, short positions and the maximum amount that may be borrowed.
(2) For the purposes of the disclosure required by Item 6.1(1)(b)(ii), the term "specified derivative" has the same meaning as in NI 81-102. The description of an investment fund's use of leverage under Item 6.1(1)(b)(ii) must provide investors with sufficient information to understand the magnitude of the market exposure of the investment fund as compared to the amount of money raised by the investment fund from investors.
6.2 (1) Under the sub-heading, "Overview of the Investment Structure", describe, including a diagram for complex structures, the overall structure of the underlying investment or investments made or to be made by the investment fund, including any direct or indirect investment exposure. Include in the description and the diagram any counterparties under a forward or swap agreement entered into with the investment fund or its manager, the nature of the portfolio of securities being purchased by the investment fund, any indirect investment exposure that is related to the return of the investment fund and any collateral or guarantees given as part of the overall structure of the underlying investment or investments made by the investment fund.
(2) If the securities distributed under the prospectus are being issued in connection with a restructuring transaction, describe by way of a diagram or otherwise the intercorporate relationships both before and after the completion of the proposed transaction.
7.1 (1) Under the heading "Overview of the Sector[(s)] that the Fund Invests in", if the investment fund invests or intends to invest in a specific sector(s), briefly describe the sector(s) that the investment fund has been or will be investing in.
(2) Include in the description known material trends, events or uncertainties in the sector(s) that the investment fund invests or intends to invests in that might reasonably be expected to affect the investment fund.
7.2 For a labour sponsored or venture capital fund, include in substantially the tabular form below, the following information as at a date within 30 days of the date of the prospectus with respect to each entity, 5 percent or more of whose securities of any class are beneficially owned directly or indirectly by the fund.
Significant Holdings of the [name of the labour sponsored or venture capital fund]
Name and Address of Entity
Nature of Entities' Principal Business
Percentage of Securities of each Class Owned by Fund
______
______
______
8.1 (1) Under the heading "Investment Restrictions", describe any restrictions on investments adopted by the investment fund, beyond what is required under securities legislation.
(2) If the investment fund has received the approval of the securities regulatory authorities to vary any of the investment restrictions and practices contained in securities legislation, provide details of the permitted variations.
(3) Describe the nature of any securityholder or other approval that may be required in order to change the fundamental investment objectives and any of the material investment strategies to be used to achieve the investment objectives.
9.1 Unless the investment fund's most recently filed fund report is incorporated by reference under Item 37 or attached to the prospectus under Item 38, provide, under the heading "Fund Report", the disclosure required under items 3 to 13 of Part A of Form 81-106F1 for the period covered by the financial statements required under Item 38.
9.1 Unless the investment fund's most recently filed management report of fund performance is incorporated by reference under Item 37 or attached to the prospectus under Item 38, provide, under the heading "Management Discussion of Fund Performance", management's discussion of fund performance in accordance with sections 2.3, 2.4, 2.5, 3, 4, 5 and 6 of Part B of Form 81-106F1 for the period covered by the financial statements required under Item 38.
10.1 Under the heading "Fees and Expenses", set out information about all of the fees and expenses payable by the investment fund and by investors in the investment fund.
INSTRUCTION:
Describe each fee paid by the investment fund and by the investor in this section separately. The description of fees must also include sales and trailing commissions paid either by the investment fund or the investor.
11.1 For investment funds other than mutual funds, under the heading "Annual Returns, Management Expense Ratio and Trading Expense Ratio", provide, in the following table, returns for each of the past five years, the management expense ratio for each of the past five years and the trading expense ratio for each of the past five years as disclosed in previously filed fund reports the most recently filed annual management report of fund performance of the investment fund:
[specify year]
[specify year]
[specify year]
[specify year]
[specify year]
Annual Returns
MER
TER
"MER" means management expense ratio based on management fees and operating expenses (excluding commissions and other portfolio transaction costs) expressed as an annualized percentage of daily average net asset value.
"TER" means trading expense ratio and represents total commissions and other portfolio transaction costs expressed as an annualized percentage of daily average net asset value.
12.1 (1) Under the heading "Risk Factors", describe the risk factors material to the investment fund that a reasonable investor would consider relevant to an investment in the securities being distributed, such as the risks associated with any particular aspect of the fundamental investment objectives and investment strategies.
(2) Include a discussion of general market, political, market sector, liquidity, interest rate, foreign currency, diversification, leverage, credit, legal and operational risks, as appropriate.
(3) Include a brief discussion of general investment risks applicable to the investment fund, such as specific company developments, stock market conditions and general economic and financial conditions in those countries where the investments of the investment fund are listed for trading.
(4) As applicable, describe the risks associated with the investment fund entering into
(a) derivative transactions for non-hedging purposes,
(b) securities lending, repurchase or reverse repurchase transactions; and
(c) short sales of securities.
(5) If there is a risk that purchasers of the securities distributed may become liable to make an additional contribution beyond the price of the security, disclose the risk.
INSTRUCTIONS:
(1) Describe risks in the order of seriousness from the most serious to the least serious.
(2) A risk factor must not be de-emphasized by including excessive caveats or conditions.
12.2 For an ETF,
(a) state in words substantially similar to the following:
"The investment risk level of this ETF is required to be determined in accordance with a standardized risk classification methodology that is based on the ETF's historical volatility as measured by the 10-year standard deviation of the returns of the ETF.";
(b) if the ETF has less than 10 years of performance history and complies with Item 4 of Appendix F -- Investment Risk Classification Methodology to National Instrument 81-102 Investment Funds, provide a brief description of the other fund or reference index, as applicable; if the other fund or reference index has been changed since the most recently filed prospectus, provide details of when and why the change was made; and
(c) disclose that the standardized risk classification methodology used to identify the investment risk level of the ETF is available on request, at no cost, by calling [toll free/collect call telephone number] or by writing to [address].
13.1 Under the heading "Distribution Policy", describe the distribution policy, including
(a) whether distributions are made by the investment fund in cash or reinvested in securities of the investment fund,
(b) the targeted amount of any distributions,
(c) whether the distributions are guaranteed or not, and
(d) when the distributions are made.
14.1 (1) Under the heading "Purchases of Securities", describe the procedure followed or to be followed by investors who desire to purchase securities of the investment fund or switch them for securities of other investment funds.
(2) Describe how the issue price of the securities of the investment fund is determined.
(3) Describe how the securities of the investment fund are distributed. If sales are effected through a principal distributor, give brief details of any arrangements with the principal distributor.
(4) Describe all available purchase options and state, if applicable, that the choice of different purchase options requires the investor to pay different fees and expenses and if applicable, that the choice of different purchase options affects the amount of compensation paid to a dealer.
(5) If applicable, disclose that a dealer may make provision in arrangements that it has with an investor that will require the investor to compensate the dealer for any losses suffered by the dealer in connection with a failed settlement of a purchase of securities of the investment fund caused by the investor.
(6) If applicable, for an investment fund that is being sold on a best efforts basis, state whether the issue price will be fixed during the initial distribution period, and state when the investment fund will begin issuing securities at the net asset value of a security of the investment fund.
15.1 (1) Under the heading "Redemption of Securities", describe how investors may redeem securities of the investment fund, including
(a) the procedures followed, or to be followed, by an investor who desires to redeem securities of the investment fund and specifying the procedures to be followed and the documents to be delivered before a redemption order pertaining to securities of the investment fund will be accepted by the investment fund for processing and before payment of the proceeds of redemption will be made by the investment fund,
(a.1) the dates on which securities of the investment fund will be redeemed,
(a.2) the dates on which payment of the proceeds of redemption will be made by the investment fund,
(b) how the redemption price of the securities is determined and, if applicable, state that the redemption price of the securities is based on the net asset value of a security of that class, or series of a class, next determined after the receipt by the investment fund of the redemption order, and
(c) the circumstances under which the investment fund may suspend redemptions of the securities of the investment fund.
(2) If the proceeds of redemption are computed by reference to the net asset value per security and amounts may be deducted from the net asset value per security, describe each amount that may be deducted and the entity to which each amount is paid. If there is a maximum amount or percentage that may be deducted from the net asset value per security, disclose that amount or percentage.
15.2 For an investment fund in continuous distribution, under the sub-heading "Short-Term Trading",
(a) describe the adverse effects, if any, that short-term trades in securities of the investment fund by an investor may have on other investors in the investment fund,
(b) describe the restrictions, if any, that may be imposed by the investment fund to deter short-term trades, including the circumstances, if any, under which such restrictions may not apply,
(c) where the investment fund does not impose restrictions on short-term trades, state the specific basis for the view of the manager that it is appropriate for the investment fund not to do so, and
(d) describe any arrangements, whether formal or informal, with any person or company, to permit short-term trades in securities of the investment fund, including the name of such person or company and the terms of such arrangements, including any restrictions imposed on the short-term trades and any compensation or other consideration received by the manager, the investment fund or any other party pursuant to such arrangements.
INSTRUCTION
For the disclosure required by section 15.2, include a brief description of the short-term trading activities in the investment fund that are considered by the manager to be inappropriate or excessive. If the manager imposes a short-term trading fee, include a cross-reference to the disclosure provided under Item 10 of this Form.
16.1 (1) This section does not apply to an investment fund in continuous distribution.
(2) Under the heading "Consolidated Capitalization", describe any material change in, and the effect of the material change on, the share and loan capital of the investment fund, on a consolidated basis, since the date of the investment fund's financial statements for its most recently completed financial period included in the prospectus, including any material change that will result from the issuance of the securities being distributed under the prospectus.
17.1 (1) Subsection (2) does not apply to an investment fund in continuous distribution.
(2) Under the heading "Prior Sales", for each class of securities of the investment fund distributed under the prospectus and for securities that are convertible into those classes of securities, state, for the 12-month period before the date of the prospectus,
(a) the price at which the securities have been issued or are to be issued by the investment fund or sold by the selling securityholder,
(b) the number of securities issued or sold at that price, and
(c) the date on which the securities were issued or sold.
17.2 (1) For each class of securities of the investment fund that is traded or quoted on a Canadian marketplace, identify the marketplace and the price ranges and volume traded or quoted on the Canadian marketplace on which the greatest volume of trading or quotation generally occurs.
(2) If a class of securities of the investment fund is not traded or quoted on a Canadian marketplace but is traded or quoted on a foreign marketplace, identify the foreign marketplace and the price ranges and volume traded or quoted on the foreign marketplace on which the greatest volume or quotation generally occurs.
(3) Provide the information required under subsections (1) and (2) on a monthly basis for each month or, if applicable, partial months of the 12-month period before the date of the prospectus.
18.1 Under the heading "Income Tax Considerations" and under the sub-heading "Status of the Investment Fund", briefly describe the status of the investment fund for income tax purposes. Also disclose whether the investment fund is eligible as an investment for registered retirement savings plans, registered retirement income plans, registered education savings plans or deferred profit sharing plans.
18.2 Under the sub-heading "Taxation of the Investment Fund", state in general terms the bases upon which the income and capital receipts of the investment fund are taxed.
18.3 Under the sub-heading "Taxation of Securityholders", state in general terms the income tax consequences to the holders of the securities offered of
(a) any distribution to the securityholders in the form of income, capital, dividends or otherwise, including amounts reinvested in securities of the investment fund,
(b) the redemption of securities, and
(c) the issue of securities.
18.4 Under the sub-heading "Taxation of Registered Plans", explain the tax treatment applicable to securities of the investment fund held in a registered tax plan.
18.5 Under the sub-heading "Tax Implications of the Investment Fund's Distribution Policy", describe the impact of the investment fund's distribution policy on a taxable investor who acquires securities of the investment fund late in a calendar year.
19.1 (1) Under the heading "Organization and Management Details of the Investment Fund" and under the sub-heading "Officers and Directors of the Investment Fund",
(a) list the name and municipality of residence of each director and executive officer of the investment fund and indicate their respective positions and offices held with the investment fund and their respective principal occupations during the five preceding years,
(b) state the period or periods during which each director has served as a director and when his or her term of office will expire,
(c) [Repealed]
(d) disclose the board committees of the investment fund and identify the members of each committee,
(e) if the principal occupation of a director or executive officer of the investment fund is acting as an executive officer of a person or company other than the investment fund, disclose that fact and state the principal business of the person or company, and
(f) for an investment fund that is a limited partnership, provide the information required by this subsection for the general partner of the investment fund, modified as appropriate.
(2) Under the sub-heading "Cease Trade Orders and Bankruptcies", if a director or executive officer of the investment fund is, as at the date of the prospectus or pro forma prospectus, as applicable, or was within 10 years before the date of the prospectus or pro forma prospectus, as applicable, a director, chief executive officer or chief financial officer of any other issuer, that:
(a) was subject to an order that was issued while the director or executive officer was acting in the capacity as director, chief executive officer or chief financial officer, or
(b) was subject to an order that was issued after the director or executive officer ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer,
state the fact and describe the basis on which the order was made and whether the order is still in effect.
(3) For the purposes of subsection (2), "order" means
(a) a cease trade order,
(b) an order similar to a cease trade order, or
(c) an order that denied the relevant investment fund access to any exemption under securities legislation,
that was in effect for a period of more than 30 consecutive days.
(4) If a director or executive officer of the investment fund
(a) is, as at the date of the prospectus or pro forma prospectus, as applicable, or has been within the 10 years before the date of the prospectus or pro forma prospectus, as applicable, a director or executive officer of any issuer that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets, state the fact, or
(b) has, within the 10 years before the date of the prospectus or pro forma prospectus, as applicable, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the director or executive officer, state the fact.
(5) Under the heading "Organization and Management Details of the Investment Fund" and under the sub-heading "Manager of the Investment Fund", provide the complete municipal address of the manager and details of the manager of the investment fund, including the history and background of the manager and any overall investment strategy or approach used by the manager in connection with the investment fund.
(6) Under the sub-heading "Duties and Services to be Provided by the Manager", provide a description of the duties and services that the manager will be providing to the investment fund.
(7) Under the sub-heading "Details of the Management Agreement", provide a brief description of the essential details of any management agreement that the manager has entered into or will be entering into with the investment fund, including any termination rights.
(8) Under the sub-heading "Officers and Directors of the Manager of the Investment Fund",
(a) list the name and municipality of residence of each partner, director and executive officer of the manager of the investment fund and indicate their respective positions and offices held with the manager and their respective principal occupations within the five preceding years,
(b) if a partner, director or executive officer of the manager has held more than one office with the manager within the past five years, state only the current office held, and
(c) if the principal occupation of a partner, director or executive officer of the manager is with an organization other than the manager of the investment fund, state the principal business in which the organization is engaged.
(9) Under the sub-heading "Cease Trade Orders and Bankruptcies of the Manager", provide the information required under subsections (2) and (4) for the directors and executive officers of the manager of the investment fund, modified as appropriate.
(10) Under the heading "Ownership of Securities of the Investment Fund and of the Manager" disclose
(a) the percentage of securities of each class or series of voting or equity securities owned of record or beneficially, in aggregate, by all the directors and executive officers of the investment fund
(i) in the investment fund if the aggregate level of ownership exceeds 10 percent,
(ii) in the manager, or
(iii) in any person or company that provides services to the investment fund or the manager; and
(b) the percentage of securities of each class or series of voting or equity securities owned of record or beneficially, in aggregate, by all the directors and executive officers of the manager of the investment fund
(i) in the investment fund if the aggregate level of ownership exceeds 10 percent,
(ii) in the manager, or
(iii) in any person or company that provides services to the investment fund or the manager; and
(c) the percentage of securities of each class or series of voting or equity securities owned of record or beneficially, in aggregate, by all the independent review committee members of the investment fund
(i) in the investment fund if the aggregate level of ownership exceeds 10 percent,
(ii) in the manager, or
(iii) in any person or company that provides services to the investment fund or the manager.
(11) If the management functions of the investment fund are carried out by employees of the investment fund, disclose in respect of those employees the disclosure concerning executive compensation that is required to be provided for executive officers of an issuer under securities legislation.
(12) Describe any arrangements under which compensation was paid or payable by the investment fund during the most recently completed financial year of the investment fund, for the services of directors of the investment fund, members of an independent board of governors or advisory board of the investment fund and members of the independent review committee of the investment fund, including the amounts paid, the name of the individual and any expenses reimbursed by the investment fund to the individual
(a) in that capacity, including any additional amounts payable for committee participation or special assignments; and
(b) as a consultant or expert.
(13) For an investment fund that is a trust, describe the arrangements, including the amounts paid and expenses reimbursed, under which compensation was paid or payable by the investment fund during the most recently completed financial year of the investment fund for the services of the trustee or trustees of the investment fund.
INSTRUCTIONS
(1) The disclosure required by subsections (2) and (4) also applies to any personal holding companies of any of the persons referred to in subsections (2) and (4).
(2) A management cease trade order which applies to directors and executive officers of the investment fund is an "order" for the purposes of paragraph (2)(a) and must be disclosed, whether or not the director, chief executive officer or chief financial officer was named in the order.
(3) For the purposes of this section, a late filing fee, such as a filing fee that applies to the late filing of an insider report, is not a "penalty or sanction".
(4) The disclosure in paragraph (2)(a) only applies if the director or executive officer of the investment fund was a director, chief executive officer or chief financial officer when the order was issued against the relevant investment fund. The investment fund does not have to provide disclosure if the director or executive officer became a director, chief executive officer or chief financial officer after the order was issued.
(5) The disclosure required under Item 19.1(11) regarding executive compensation for management functions carried out by employees of an investment fund must be made in accordance with the disclosure requirements of Form 51-102F6.
19.2 (1) Under the sub-heading "Portfolio Adviser"
(a) state the municipality and the province or country where the portfolio adviser principally provides its services to the investment fund and give details of the portfolio adviser of the investment fund, including the history and background of the portfolio adviser,
(b) state the extent to which investment decisions are made by certain individuals employed by the portfolio adviser and whether those decisions are subject to the oversight, approval or ratification of a committee, and
(c) state the name, title, and length of time of service of the person or persons employed by or associated with the portfolio adviser of the investment fund who is or are principally responsible for the day-to-day management of a material portion of the portfolio of the investment fund, implementing a particular material strategy or managing a particular segment of the portfolio of the investment fund, and each person's business experience in the last five years.
(2) Under the sub-heading "Details of the Portfolio Advisory Agreement", provide a brief description of the essential details of any portfolio advisory agreement that the portfolio adviser has entered into or will be entering into with the investment fund or the manager of the investment fund, including any termination rights.
19.2.1 Under the sub-heading "Brokerage Arrangements",
(a) If any brokerage transactions involving the client brokerage commissions of the investment fund have been or might be directed to a dealer in return for the provision of any good or service, by the dealer or a third party, other than order execution, state
(i) the process for, and factors considered in, selecting a dealer to effect securities transactions for the investment fund, including whether receiving goods or services in addition to order execution is a factor, and whether and how the process may differ for a dealer that is an affiliated entity;
(ii) the nature of the arrangements under which order execution goods and services or research goods and services might be provided;
(iii) each type of good or service, other than order execution, that might be provided; and
(iv) the method by which the portfolio adviser makes a good faith determination that the investment fund, on whose behalf the portfolio adviser directs any brokerage transactions involving client brokerage commissions to a dealer in return for the provision of any order execution goods and services or research goods and services, by the dealer or a third party, receives reasonable benefit considering both the use of the goods or services and the amount of client brokerage commissions paid;
(b) If any brokerage transactions involving the client brokerage commissions of the investment fund have been or might be directed to a dealer in return for the provision of any good or service, by the dealer or a third party, other than order execution, since the date of the investment fund's last prospectus or last annual information form, whichever one is the most recent, state
(i) each type of good or service, other than order execution, that has been provided to the manager or the portfolio adviser of the investment fund; and
(ii) the name of any affiliated entity that provided any good or service referred to in subparagraph (i), separately identifying each affiliated entity and each type of good or service provided by each affiliated entity; and
(c) If any brokerage transactions involving the client brokerage commissions of the investment fund have been or might be directed to a dealer in return for the provision of any good or service, by the dealer or a third party, other than order execution, state that the name of any other dealer or third party that provided a good or service referred to in paragraph (b)(i), that was not disclosed under paragraph (b)(ii), will be provided upon request by contacting the investment fund or investment fund family at [insert telephone number] or at [insert investment fund or investment fund family e-mail address].
INSTRUCTIONS:
Terms defined in NI 23-102 -- Use of Client Brokerage Commissions have the same meaning where used in this Item.
19.3 Under the sub-heading "Conflicts of Interest", disclose particulars of existing or potential material conflicts of interest between
(1) the investment fund and a director or executive officer of the investment fund,
(2) the investment fund and the manager or any director or executive officer of the manager of the investment fund, and
(3) the investment fund and the portfolio adviser or any director or executive officer of the portfolio adviser of the investment fund.
19.4 Under the sub-heading "Independent Review Committee", provide a description of the independent review committee of the investment fund, including
(a) the mandate and responsibilities of the independent review committee,
(b) the composition of the independent review committee (including the names of its members), and the reasons for any change in its composition since the date of the most recently filed annual information form or prospectus of the investment fund, as applicable,
(c) that the independent review committee prepares a report at least annually of its activities for securityholders which is available on the investment fund's website at [insert the investment fund's designated website address], or at the securityholder's request at no cost, by contacting the [investment fund/investment fund family] at [investment fund's/investment fund family's email address], and
(d) the amount of fees and expenses payable in connection with the independent review committee by the investment fund, including any amounts payable for committee participation or special assignments, and state whether the investment fund pays all of the fees payable to the independent review committee.
19.5 Under the sub-heading "Trustee", provide details of the trustee of the investment fund, including the municipality and the province or country where the trustee principally provides its services to the investment fund.
19.6 (1) Under the sub-heading "Custodian", state the name, municipality of the principal or head office, and nature of business of the custodian and any principal sub-custodian of the investment fund.
(2) Describe generally the sub-custodial arrangements of the investment fund.
INSTRUCTION:
A "principal sub-custodian" is a sub-custodian to whom custodial authority has been delegated in respect of a material portion or segment of the portfolio assets of the investment fund.
19.7 Under the sub-heading "Auditor", state the name and address of the auditor of the investment fund.
19.8 Under the sub-heading, "Transfer Agent and Registrar", for each class of securities, state the name of the investment fund's transfer agent(s), registrar(s), trustee, or other agent appointed by the investment fund to maintain the securities register and the register of transfers for such securities and indicate the location (by municipalities) of each of the offices of the investment fund or transfer agent, registrar, trustee or other agent where the securities, register and register of transfers are maintained or transfers of securities are recorded.
19.9 (1) For a person or company that is, or has been within the two years immediately preceding the date of the prospectus or pro forma prospectus, a promoter of the investment fund, state under the sub-heading "Promoter"
(a) the person or company's name and municipality and the province or country of residence,
(b) the number and percentage of each class of voting securities and equity securities of the investment fund beneficially owned, or controlled or directed, directly or indirectly, by the person or company,
(c) the nature and amount of anything of value, including money, property, contracts, options or rights of any kind received or to be received by the promoter directly or indirectly from the investment fund, and the nature and amount of any assets, services or other consideration received or to be received by the investment fund in return, and
(d) for an asset acquired within the two years before the date of the preliminary prospectus or pro forma prospectus, or to be acquired, by the investment fund from a promoter,
(i) the consideration paid or to be paid for the asset and the method by which the consideration has been or will be determined,
(ii) the person or company making the determination referred to in subparagraph (i) and the person or company's relationship with the investment fund, the promoter, or an affiliate of the investment fund or of the promoter, and
(iii) the date that the asset was acquired by the promoter and the cost of the asset to the promoter.
(2) If a promoter referred to in subsection (1) is, as at the date of the prospectus or pro forma prospectus, as applicable, or was within 10 years before the date of the prospectus or pro forma prospectus, as applicable, a director, chief executive officer or chief financial officer of any person or company, that
(a) was subject to an order that was issued while the promoter was acting in the capacity as director, chief executive officer or chief financial officer, or
(b) was subject to an order that was issued after the promoter ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while the promoter was acting in the capacity as director, chief executive officer or chief financial officer,
state the fact and describe the basis on which the order was made and whether the order is still in effect.
(3) For the purposes of subsection (2), "order" means:
(a) a cease trade order,
(b) an order similar to a cease trade order, or
(c) an order that denied the relevant person or company access to any exemption under securities legislation
that was in effect for a period of more than 30 consecutive days.
(4) If a promoter referred to in subsection (1)
(a) is, as at the date of the prospectus or pro forma prospectus, as applicable, or has been within the 10 years before the date of the prospectus or pro forma prospectus, as applicable, a director or executive officer of any person or company that, while the promoter was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets, state the fact, or
(b) has, within the 10 years before the date of the prospectus or pro forma prospectus, as applicable, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the promoter, state the fact.
(5) Describe the penalties or sanctions imposed and the grounds on which they were imposed or the terms of the settlement agreement and the circumstances that gave rise to the settlement agreement, if a promoter referred to in subsection (1) has been subject to
(a) any penalties or sanctions imposed by a court relating to provincial and territorial securities legislation or by a provincial and territorial securities regulatory authority or has entered into a settlement agreement with a provincial and territorial securities regulatory authority, or
(b) any other penalties or sanctions imposed by a court or regulatory body that would be likely to be considered important to a reasonable investor in making an investment decision.
(6) Despite subsection (5), no disclosure is required of a settlement agreement entered into before December 31, 2000 unless the disclosure would likely be considered to be important to a reasonable investor in making an investment decision.
INSTRUCTIONS
(1) The disclosure required by subsections (2), (4) and (5) also applies to any personal holding companies of any of the persons referred to in subsections (2), (4), and (5).
(2) A management cease trade order which applies to a promoter referred to in subsection (1) is an "order" for the purposes of paragraph (2)(a) and must be disclosed, whether or not the director, chief executive officer or chief financial officer was named in the order.
(3) For the purposes of this section, a late filing fee, such as a filing fee that applies to the late filing of an insider report, is not a "penalty or sanction".
(4) The disclosure in paragraph (2)(a) only applies if the promoter was a director, chief executive officer or chief financial officer when the order was issued against the person or company. The investment fund does not have to provide disclosure if the promoter became a director, chief executive officer or chief financial officer after the order was issued.
19.10 (1) If applicable, state the name and address of the principal distributor of the investment fund.
(2) Describe the circumstances under which any agreement with the principal distributor of the investment fund may be terminated and include a brief description of the essential terms of this agreement.
19.11 (1) Under the sub-heading "Securities Lending Agent", state the name of each securities lending agent of the investment fund and the municipality of each securities lending agent's principal or head office.
(2) State whether any securities lending agent of the investment fund is an affiliate or associate of the manager of the investment fund.
(3) Briefly describe the essential terms of each agreement with each securities lending agent. Include the amount of collateral required to be delivered in connection with a securities lending transaction as a percentage of the market value of the loaned securities, and briefly describe any indemnities provided in, and the termination provisions of, each such agreement.
19.12 (1) State the name of each person or company that has entered into an agreement to lend money to the investment fund or provides a line of credit or similar lending arrangement to the investment fund.
(2) State whether the person or company named in subsection (1) is an affiliate or associate of the manager of the investment fund.
19.13 State, in substantially the following words:
"An investment fund is required to post certain regulatory disclosure documents on a designated website. The designated website(s) of the investment fund(s) this document pertains to can be found at the following location(s): [insert the investment fund's designated website address or addresses, as applicable]."
20.1 Under the heading "Calculation of Net Asset Value",
(a) describe how the net asset value of the investment fund is calculated, and
(b) state the frequency at which the net asset value is calculated and the date and time of day at which it is calculated.
20.2 Under the sub-heading "Valuation Policies and Procedures of the Investment Fund",
(a) describe the methods used to value the various types or classes of assets of the investment fund and its liabilities for the purpose of calculating net asset value,
(a.1) if the valuation principles and practices established by the manager differ from Canadian GAAP, describe the differences, and
(b) if the manager has discretion to deviate from the investment fund's valuation practices described in paragraph (a), disclose when and to what extent that discretion may be exercised and, if it has been exercised in the past three years, provide an example of how it has been exercised or, if it has not been exercised in the past three years, so state.
20.3 Under the sub-heading "Reporting of Net Asset Value", describe
(a) how the net asset value and net asset value per security of the investment fund will be made available at no cost (e.g. designated website, toll-free telephone line, etc.), and
(b) the frequency at which the net asset value and net asset value per security is disclosed.
21.1 If equity securities of the investment fund are being distributed, under the heading "Attributes of the Securities" and under the sub-heading "Description of the Securities Distributed" state the description or the designation of the class of equity securities distributed and describe all material attributes and characteristics, including
(a) dividend or distribution rights,
(b) voting rights,
(c) rights upon dissolution, termination or winding-up,
(d) pre-emptive rights,
(e) conversion or exchange rights,
(f) redemption, retraction, purchase for cancellation or surrender provisions,
(g) sinking or purchase fund provisions,
(h) provisions permitting or restricting the issuance of additional securities and any other material restrictions, and
(i) provisions requiring a securityholder to contribute additional capital.
21.2 If debt securities are being distributed, under the heading "Attributes of the Securities" and under the sub-heading "Description of the Securities Distributed", describe all material attributes and characteristics of the indebtedness and the security, if any, for the debt, including
(a) provisions for interest rate, maturity and premium, if any,
(b) conversion or exchange rights,
(c) redemption, retraction, purchase for cancellation or surrender provisions,
(d) sinking or purchase fund provisions,
(e) the nature and priority of any security for the debt securities, briefly identifying the principal properties subject to lien or charge,
(f) provisions permitting or restricting the issuance of additional securities, the incurring of additional indebtedness and other material negative covenants, including restrictions against payment of distributions and restrictions against giving security on the assets of the investment fund, and provisions as to the release or substitution of assets securing the debt securities,
(g) the name of the trustee under any indenture relating to the debt securities and the nature of any material relationship between the trustee or any of its affiliates and the investment fund or any of its affiliates, and
(h) any financial arrangements between the investment fund and any of its affiliates or among its affiliates that could affect the security for the indebtedness.
21.3 [Repealed]
21.4 If securities other than the securities mentioned above are being distributed, under the heading "Attributes of the Securities" and under the sub-heading "Description of the Securities Distributed", describe fully the material attributes and characteristics of those securities.
21.5 If the prospectus is used to qualify the distribution of securities issued upon the exercise of special warrants or other securities acquired on a prospectus-exempt basis, disclose that holders of such securities have been provided with a contractual right of rescission and provide the following disclosure in the prospectus, with the bracketed information completed:
"The issuer has granted to each holder of a special warrant a contractual right of rescission of the prospectus-exempt transaction under which the special warrant was initially acquired. The contractual right of rescission provides that if a holder of a special warrant who acquires another security of the issuer on exercise of the special warrant as provided for in the prospectus is, or becomes, entitled under the securities legislation of a jurisdiction to the remedy of rescission because of the prospectus or an amendment to the prospectus containing a misrepresentation,
(a) the holder is entitled to rescission of both the holder's exercise of its special warrant and the private placement transaction under which the special warrant was initially acquired,
(b) the holder is entitled in connection with the rescission to a full refund of all consideration paid to the underwriter or issuer, as the case may be, on the acquisition of the special warrant, and
(c) if the holder is a permitted assignee of the interest of the original special warrant subscriber, the holder is entitled to exercise the rights of rescission and refund as if the holder was the original subscriber."
INSTRUCTION
If the prospectus is qualifying the distribution of securities issued upon the exercise of securities other than special warrants, replace the term "special warrant" with the type of the security being distributed.
21.6 (1) If the investment fund has outstanding, or proposes to distribute under a prospectus, restricted securities, subject securities or securities that are, directly or indirectly, convertible into or exercisable or exchangeable for restricted securities or subject securities, provide a detailed description of
(a) the voting rights attached to the restricted securities that are the subject of the distribution or that will result from the distribution, either directly or following a conversion, exchange or exercise, and the voting rights, if any, attached to the securities of any other class of securities of the investment fund that are the same as or greater than, on a per security basis, those attached to the restricted securities,
(b) any significant provisions under applicable corporate and securities law that do not apply to the holders of the restricted securities that are the subject of the distribution or that will result from the distribution, either directly or following a conversion, exchange or exercise, but do apply to the holders of another class of equity securities, and the extent of any rights provided in the constating documents or otherwise for the protection of holders of the restricted securities,
(c) any rights under applicable corporate law, in the constating documents or otherwise, of holders of restricted securities that are the subject of the distribution or that will result from the distribution, either directly or following a conversion, exchange or exercise, to attend, in person or by proxy, meetings of holders of equity securities of the investment fund and to speak at the meetings to the same extent that holders of equity securities are entitled, and
(d) how the investment fund complied with, or the basis upon which it was exempt from, the requirements of Part 12 of the Instrument.
(2) If holders of restricted securities do not have all of the rights referred to in subsection (1), the detailed description referred to in that subsection must include, in boldface type, a statement of the rights the holders do not have.
(3) If the investment fund is required to include the disclosure referred to in subsection (1), state the percentage of the aggregate voting rights attached to the investment fund's securities that will be represented by restricted securities after effect has been given to the issuance of the securities being offered.
21.7 (1) Describe provisions about the modification, amendment or variation of any rights attached to the securities being distributed.
(2) If the rights of holders of securities may be modified otherwise than in accordance with the provisions attached to the securities or the provisions of the governing statute relating to the securities, explain briefly.
21.8 (1) If the investment fund has asked for and received a credit rating, or if the investment fund is aware that it has received any other kind of rating, including a stability rating or a provisional rating, from one or more credit rating organizations for securities of the investment fund that are outstanding, or will be outstanding, and the rating or ratings continue in effect, disclose
(a) each rating received from a credit rating organization;
(b) for each rating disclosed under paragraph (a), the name of the credit rating organization that has assigned the rating;
(c) a definition or description of the category in which each credit rating organization rated the securities and the relative rank of each rating within the organization's overall classification system;
(d) an explanation of what the rating addresses and what attributes, if any, of the securities are not addressed by the rating;
(e) any factors or considerations identified by the credit rating organization as giving rise to unusual risks associated with the securities;
(f) a statement that a credit rating or a stability rating is not a recommendation to buy, sell or hold securities and may be subject to revision or withdrawal at any time by the credit rating organization; and
(g) any announcement made by, or any proposed announcement known to the investment fund that is to be made by, a credit rating organization to the effect that the organization is reviewing or intends to revise or withdraw a rating previously assigned and required to be disclosed under this section.
(2) If payments were, or reasonably will be, made to a credit rating organization that provided a rating described in subsection (1), state that fact and state whether any payments were made to the credit rating organization in respect of any other service provided to the investment fund by the credit rating organization during the last two years.
INSTRUCTIONS
There may be factors relating to a security that are not addressed by a credit rating organization when they give a rating. For example, in the case of cash settled derivative instruments, factors in addition to the creditworthiness of the issuer, such as the continued subsistence of the underlying interest or the volatility of the price, value or level of the underlying interest may be reflected in the rating analysis. Rather than being addressed in the rating itself, these factors may be described by a credit rating organization by way of a superscript or other notation to a rating. Any such attributes must be discussed in the disclosure under this section.
A provisional rating received before the investment fund's most recently completed financial year is not required to be disclosed under this section.
21.9 (1) If the rights attaching to the securities being distributed are materially limited or qualified by the rights of any other class of securities, or if any other class of securities ranks ahead of or equally with the securities being distributed, include information about the other securities that will enable investors to understand the rights attaching to the securities being distributed.
(2) If securities of the class being distributed may be partially redeemed or repurchased, state the manner of selecting the securities to be redeemed or repurchased.
INSTRUCTION
This section requires only a brief summary of the provisions that are material from an investment standpoint. The provisions attaching to the securities being distributed or any other class of securities do not need to be set out in full. They may, in the investment fund's discretion, be attached as a schedule to the prospectus.
22.1 Under the heading "Securityholder Matters" and under the sub-heading "Meetings of Securityholders", describe the circumstances, processes and procedures for holding any securityholder meeting and for any extraordinary resolution.
22.2 Under the sub-heading "Matters Requiring Securityholder Approval", describe the matters that require securityholder approval.
22.3 For an investment fund established pursuant to a declaration of trust, under the sub-heading "Amendments to the Declaration of Trust", describe the circumstances, processes and procedures required to amend the declaration of trust.
22.4 Under the sub-heading "Reporting to Securityholders" describe the information or reports that will be delivered or made available to securityholders and the frequency with which such information or reports will be delivered or made available to securityholders, including any requirements under securities legislation.
23.1 Under the heading "Termination of the Fund", describe the circumstances in which the investment fund will be terminated, including:
(a) the date of termination,
(b) how the value of the securities of the investment fund at termination will be determined,
(c) whether securityholders will receive cash or any other type of payment upon termination,
(d) the details of any rollover transaction, if securityholders will receive securities of another investment fund as part of a rollover transaction upon termination,
(e) how the assets of the investment fund will be distributed upon termination, and
(f) if the investment fund is an alternative mutual fund, disclose whether the investment fund will be wound up without the approval of securityholders if the net asset value per security falls below a certain predetermined level, and, if so, the net asset value per security at which this will occur.
24.1 This Item does not apply to an investment fund in continuous distribution.
24.2 (1) Under the heading "Use of Proceeds", state the estimated net proceeds to be received by the investment fund or selling securityholder or, in the case of a non-fixed price distribution or a distribution to be made on a best efforts basis, the minimum amount, if any, of net proceeds to be received by the investment fund or selling securityholder from the sale of the securities distributed.
(2) Describe in reasonable detail and, if appropriate, using tabular form, each of the principal purposes, with approximate amounts, for which the net proceeds will be used by the investment fund.
(3) If the prospectus is used for a special warrant or similar transaction, state the amount that has been received by the issuer of the special warrants or similar securities on the sale of the special warrants or similar securities.
24.3 If any material amounts of other funds are to be used in conjunction with the proceeds, state the amounts and sources of the other funds.
24.4 (1) If the prospectus is used to qualify the distribution of securities issued upon the exercise of special warrants or the exercise of other securities acquired on a prospectus-exempt basis, describe the principal purposes for which the proceeds of the prospectus-exempt financing were used or are to be used.
(2) If all or a portion of the funds have been spent, explain how the funds were spent.
25.1 Under the heading "Plan of Distribution", briefly describe the plan of distribution.
25.2 (1) If the securities are being distributed by an underwriter, state the name of the underwriter and describe briefly the nature of the underwriter's obligation to take up and pay for the securities.
(2) Disclose the date by which the underwriter is obligated to purchase the securities.
25.3 If securities are distributed by an underwriter that has agreed to purchase all of the securities at a specified price and the underwriter's obligations are subject to conditions,
(a) include a statement in substantially the following form, with the bracketed information completed and with modifications necessary to reflect the terms of the distribution:
"Under an agreement dated [insert date of agreement] between [insert name of investment fund or selling securityholder] and [insert name(s) of underwriter(s)], as underwriter[s], [insert name of investment fund or selling securityholder] has agreed to sell and the underwriter[s] [has/have] agreed to purchase on [insert closing date] the securities at a price of [insert offering price], payable in cash to [insert name of investment fund or selling securityholder] against delivery. The obligations of the underwriter[s] under the agreement may be terminated at [its/their] discretion on the basis of [its/their] assessment of the state of the financial markets and may also be terminated upon the occurrence of certain stated events. The underwriter[s] [is/are], however, obligated to take up and pay for all of the securities if any of the securities are purchased under the agreement.", and
(b) describe any other conditions and indicate any information known that is relevant to whether such conditions will be satisfied.
25.4 Outline briefly the plan of distribution of any securities being distributed other than on the basis described in section 25.3.
25.5 If securities are being distributed on a best efforts basis and minimum funds are to be raised, state
(a) the minimum funds to be raised,
(b) that the investment fund must appoint a registered dealer authorized to make the distribution, a Canadian financial institution, or a lawyer who is a practising member in good standing with a law society of a jurisdiction in which the securities are being distributed, or a notary in Québec, to hold in trust all funds received from subscriptions until the minimum amount of funds stipulated in paragraph (a) has been raised, and
(c) that if the minimum amount of funds is not raised within the distribution period, the trustee must return the funds to the subscribers without any deductions.
25.6 Disclose the method by which the distribution price has been or will be determined and, if estimates have been provided, explain the process of determining the estimates.
25.7 If the investment fund, a selling securityholder or an underwriter knows or has reason to believe that there is an intention to over-allot or that the price of any security may be stabilized to facilitate the distribution of the securities, describe the nature of these transactions, including the anticipated size of any over-allocation position, and explain how the transactions are expected to affect the price of the securities.
25.8 If the underwriter may decrease the offering price after the underwriter has made a reasonable effort to sell all of the securities at the initial offering price disclosed in the prospectus in accordance with the procedures permitted by the Instrument and NI 81-102, disclose this fact and that the compensation realised by the underwriter will be decreased by the amount that the aggregate price paid by purchasers for the securities is less than the gross proceeds paid by the underwriter to the investment fund or selling securityholder.
25.9 If application has been made to list or quote the securities being distributed, include a statement, in substantially the following form, with the bracketed information completed:
"The investment fund has applied to [list/quote] the securities distributed under this prospectus on [name of exchange or other market]. [Listing/Quotation] will be subject to the investment fund fulfilling all the listing requirements of [name of exchange or other market]."
25.10 If application has been made to list or quote the securities being distributed on an exchange or marketplace and conditional listing approval has been received, include a statement, in substantially the following form, with the bracketed information completed:
"[name of exchange or marketplace] has conditionally approved the [listing/quotation] of these securities. [Listing/Quotation] is subject to the [name of investment fund]'s fulfilling all of the requirements of the [name of exchange or marketplace] on or before [date], [including distribution of these securities to a minimum number of public securityholders]."
25.11 If there are constraints imposed on the ownership of securities of the investment fund to ensure that the investment fund has a required level of Canadian ownership, describe the mechanism, if any, by which the level of Canadian ownership of the securities of the investment fund will be monitored and maintained.
25.12 Disclose the number and dollar value of any special warrants acquired by any underwriter or agent and the percentage of the distribution represented by those special warrants.
26.1 (1) Under the heading "Relationship between Investment Fund [or Selling Securityholder] and Underwriter", if the investment fund or selling securityholder is a connected issuer or related issuer of an underwriter of the distribution, or if the selling securityholder is also an underwriter, comply with the requirements of NI 33-105.
(2) For the purposes of subsection (1), "connected issuer" and "related issuer" have the same meanings as in NI 33-105.
27 [Repealed]
28.1 (1) Under the heading "Principal Holders of Securities of the Investment Fund [and Selling Securityholders]", provide the following information for each principal securityholder of the investment fund, if known or if ought to be known by the investment fund or the manager and, if any securities are being distributed for the account of a securityholder, for each selling securityholder, as of a specified date not more than 30 days before the date of the prospectus or pro forma prospectus, as applicable:
(a) the name,
(b) the number or amount of securities owned, controlled or directed of the class being distributed,
(c) the number or amount of securities of the class being distributed for the account of the securityholder,
(d) the number or amount of securities of the investment fund of any class to be owned, controlled or directed after the distribution, and the percentage that number or amount represents of the total outstanding, and
(e) whether the securities referred to in paragraphs (b), (c) or (d) are owned both of record and beneficially, of record only, or beneficially only.
(2) If securities are being distributed in connection with a restructuring transaction, indicate, to the extent known, the holdings of each person or company described in paragraph (1)(a) that will exist after effect has been given to the transaction.
(3) If any of the securities being distributed are being distributed for the account of a securityholder and those securities were purchased by the selling securityholder within the two years preceding the date of the prospectus or pro forma prospectus, as applicable, state the date the selling securityholder acquired the securities and, if the securities were acquired in the 12 months preceding the date of the prospectus or pro forma prospectus, as applicable, the cost to the securityholder in the aggregate and on an average cost-per-security basis.
(4) If, to the knowledge of the investment fund or the underwriter of the securities being distributed, more than 10 percent of any class of voting securities of the investment fund is held, or is to be held, subject to any voting trust or other similar agreement, disclose, to the extent known, the designation of the securities, the number or amount of the securities held or to be held subject to the agreement and the duration of the agreement. State the names and addresses of the voting trustees and outline briefly their voting rights and other powers under the agreement.
(5) If, to the knowledge of the investment fund or the underwriter of the securities being distributed, any principal securityholder or selling securityholder is an associate or affiliate of another person or company named as a principal securityholder, disclose, to the extent known, the material facts of the relationship, including any basis for influence over the investment fund held by the person or company other than the holding of voting securities of the investment fund.
(6) In addition to the above, include in a footnote to the table the required calculation(s) on a fully-diluted basis.
(7) Describe any material change to the information required to be included in the prospectus under subsection (1) to the date of the prospectus.
INSTRUCTION
If a company, partnership, trust or other unincorporated entity is a principal securityholder of an investment fund, disclose, to the extent known, the name of each individual who, through ownership of or control or direction over the securities of the company, trust or other unincorporated entity, or membership in the partnership, as the case may be, is a principal securityholder of that entity.
29.1 Under the heading "Interests of Management and Others in Material Transactions", describe, and state the approximate amount of, any material interest, direct or indirect, of any of the following persons or companies in any transaction within the three years before the date of the prospectus or pro forma prospectus that has materially affected or is reasonably expected to materially affect the investment fund:
(a) a director or executive officer of the investment fund or the investment fund manager,
(b) a person or company that beneficially owns, or controls or directs, directly or indirectly, more than 10 percent of any class or series of the outstanding voting securities of the investment fund or the investment fund manager, and
(c) an associate or affiliate of any of the persons or companies referred to in paragraphs (a) or (b).
29.2 Disclose any material underwriting discounts or commissions upon the sale of securities by the investment fund if any of the persons or companies listed under section 29.1 were or are to be an underwriter or are associates, affiliates or partners of a person or company that was or is to be an underwriter.
INSTRUCTIONS
(1) The materiality of an interest is to be determined on the basis of the significance of the information to investors in light of all the circumstances of the particular case. The importance of the interest to the person having the interest, the relationship of the parties to the transaction with each other and the amount involved are among the factors to be considered in determining the significance of the information to investors.
(2) Give a brief description of the material transaction. Include the name of each person or company whose interest in any transaction is described and the nature of the relationship to the investment fund.
(3) For any transaction involving the purchase of assets by or sale of assets to the investment fund, state the cost of the assets to the purchaser, and the cost of the assets to the seller if acquired by the seller within three years before the transaction.
(4) This Item does not apply to any interest arising from the ownership of securities of the investment fund if the securityholder receives no extra or special benefit or advantage not shared on an equal basis by all other holders of the same class of securities or all other holders of the same class of securities who are resident in Canada.
(5) No information need be given under this Item for a transaction if
(a) the rates or charges involved in the transaction are fixed by law or determined by competitive bids,
(b) the interest of a specified person or company in the transaction is solely that of a director of another company that is a party to the transaction,
(c) the transaction involves services as a bank or other depository of funds, a transfer agent, registrar, trustee under a trust indenture or other similar services, or
(d) the transaction does not involve remuneration for services and the interest of the specified person or company arose from the beneficial ownership, direct or indirect, of less than ten percent of any class of equity securities of another company that is party to the transaction and the transaction is in the ordinary course of business of the investment fund.
(6) Describe all transactions not excluded above that involve remuneration (including an issuance of securities), directly or indirectly, to any of the specified persons or companies for services in any capacity unless the interest of the person or company arises solely from the beneficial ownership, direct or indirect, of less than ten percent of any class of equity securities of another company furnishing the services to the investment fund.
30.1 Under the heading "Proxy Voting Disclosure for Portfolio Securities Held", include the disclosure required by subsection 10.2(3) of NI 81-106.
31.1 Under the heading "Material Contracts", list and provide particulars of
(a) the articles of incorporation, the declaration of trust or trust agreement of the investment fund or any other constating document, if any,
(b) any agreement of the investment fund or trustee with the manager of the investment fund,
(c) any agreement of the investment fund, the manager or trustee with the portfolio adviser of the investment fund,
(d) any agreement of the investment fund, the manager or trustee with the custodian of the investment fund,
(e) any agreement of the investment fund, the manager or trustee with the underwriters or agents of the investment fund,
(f) any swap or forward agreement of the investment fund, the manager or trustee with a counterparty that is material to the investment fund fulfilling its investment objectives,
(g) any agreement of the investment fund, the manager or trustee with the principal distributor of the investment fund, and
(h) any other contract or agreement that can reasonably be regarded as material to an investor in the securities of the investment fund.
INSTRUCTIONS
(1) Set out a complete list of all contracts for which particulars must be given under this section, indicating those that are disclosed elsewhere in the prospectus. Particulars need only be provided for those contracts that do not have the particulars given elsewhere in the prospectus.
(2) Particulars of contracts must include the dates of, parties to, consideration provided for in, termination provisions, general nature and key terms of, the contracts.
32.1 Under the heading "Legal and Administrative Proceedings", describe briefly any ongoing legal and administrative proceedings material to the investment fund, to which the investment fund, its manager or principal distributor is a party.
32.2 (1) For all matters disclosed under section 32.1, disclose
(a) the name of the court or agency having jurisdiction,
(b) the date on which the proceeding was instituted,
(c) the principal parties to the proceeding,
(d) the nature of the proceeding and, if applicable, the amount claimed, and
(e) whether the proceeding is being contested and the present status of the proceeding.
(2) Provide similar disclosure about any proceedings known to be contemplated.
32.3 Describe the penalties or sanctions imposed and the grounds on which they were imposed or the terms of any settlement agreement and the circumstances that gave rise to the settlement agreement, if, within the 10 years before the date of the prospectus or pro forma prospectus, the manager of the investment fund, a director or executive officer of the investment fund or a partner, director or executive officer of the manager of the investment fund has
(a) been subject to any penalties or sanctions imposed by a court or a securities regulatory authority relating to Canadian securities legislation, promotion or management of an investment fund, theft or fraud or has entered into a settlement agreement before a court or with a regulatory body in relation to any of these matters, or
(b) been subject to any other penalties or sanctions imposed by a court or regulatory body or has entered into any other settlement agreement before a court or with a regulatory body that would likely be considered important to a reasonable investor in determining whether to purchase securities of the investment fund.
33.1 Under the heading "Experts", name each person or company
(a) who is named as having prepared or certified a report, valuation, statement or opinion in the prospectus or an amendment to the prospectus, and
(b) whose profession or business gives authority to the report, valuation, statement or opinion made by the person or company.
33.2 (1) Disclose all registered or beneficial interests, direct or indirect, in any securities or other property of the investment fund or of an associate or affiliate of the investment fund received or to be received by a person or company whose profession or business gives authority to a statement made by the person or company and who is named as having prepared or certified a part of the prospectus or prepared or certified a report or valuation described or included in the prospectus.
(2) For the purpose of subsection (1), if the ownership is less than one percent, a general statement to that effect is sufficient.
(3) If a person, or a director, officer or employee of a person or company referred to in subsection (1) is or is expected to be elected, appointed or employed as a director, officer or employee of the investment fund or of any associate or affiliate of the investment fund, disclose the fact or expectation.
(4) Despite subsection (1), an auditor who is independent in accordance with the auditor's rules of professional conduct in a jurisdiction of Canada or has performed an audit in accordance with US GAAS is not required to provide the disclosure in subsection (1) if there is disclosure that the auditor is independent in accordance with the auditor's rules of professional conduct in a jurisdiction of Canada or that the auditor has complied with the SEC's rules on auditor independence.
INSTRUCTIONS
(1) Section 33.2 does not apply to the investment fund's predecessor auditors, if any, for those periods when they were not the investment fund's auditor.
(2) Section 33.2 does not apply to registered or beneficial interests, direct or indirect, held through mutual funds.
34.1 Under the heading "Exemptions and Approvals", describe all exemptions from or approvals under securities legislation obtained by the investment fund or the manager of the investment fund that continue to be relied upon by the investment fund or the manager, including all exemptions to be evidenced by the issuance of a receipt for the prospectus pursuant to section 19.3 of the Instrument.
35.1 Under the heading "Other Material Facts", using sub-headings as appropriate, give particulars of any material facts about the securities being distributed that are not disclosed under any other section and are necessary in order for the prospectus to contain full, true and plain disclosure of all material facts relating to the securities to be distributed.
36.1 For investment funds other than mutual funds, under the heading "Purchasers' Statutory Rights of Withdrawal and Rescission" include a statement in substantially the following form, with bracketed information completed:
"Securities legislation in [certain of the provinces [and territories] of Canada/the Province of [insert name of local jurisdiction, if applicable]] provides purchasers with the right to withdraw from an agreement to purchase securities. This right may be exercised within two business days after receipt or deemed receipt of a prospectus and any amendment. [In several of the provinces/provinces and territories], [T/t]he securities legislation further provides a purchaser with remedies for rescission [or [, in some jurisdictions,] revisions of the price or damages] if the prospectus and any amendment contains a misrepresentation or is not delivered to the purchaser, provided that the remedies for rescission [, revisions of the price or damages] are exercised by the purchaser within the time limit prescribed by the securities legislation of the purchaser's province [or territory]. The purchaser should refer to any applicable provisions of the securities legislation of the purchaser's province [or territory] for the particulars of these rights or consult with a legal adviser."
36.2 For an investment fund that is a mutual fund, other than an ETF, under the heading "Purchasers' Statutory Rights of Withdrawal and Rescission", state in words substantially similar to the following:
"Securities legislation in [certain of the provinces [and territories] of Canada/the Province of [insert name of local jurisdiction, if applicable]] provides purchasers with the right to withdraw from an agreement to purchase mutual fund securities within two business days after receipt of a prospectus and any amendment or within 48 hours after the receipt of a confirmation of a purchase of such securities. If the agreement is to purchase such securities under a contractual plan, the time period during which withdrawal may be made may be longer. [In several of the provinces/provinces and territories], [T/t]he securities legislation further provides a purchaser with remedies for rescission [or [, in some jurisdictions,] revisions of the price or damages] if the prospectus and any amendment contains a misrepresentation or is not delivered to the purchaser, provided that the remedies for rescission [, revisions of the price or damages] are exercised by the purchaser within the time limit prescribed by the securities legislation of the purchaser's province [or territory]. The purchaser should refer to the applicable provisions of the securities legislation of the province [or territory] for the particulars of these rights or should consult with a legal adviser."
36.2.1 For an investment fund that is an ETF, under the heading "Purchasers' Statutory Rights of Rescission", state in words substantially similar to the following:
"Securities legislation in [certain of the provinces [and territories] of Canada/the Province of [insert name of local jurisdiction, if applicable] provides purchasers with the right to withdraw from an agreement to purchase ETF securities within 48 hours after the receipt of a confirmation of a purchase of such securities. [In several of the provinces/provinces and territories], [T/t]he securities legislation further provides a purchaser with remedies for rescission [or [, in some jurisdictions,] revisions of the price or damages] if the prospectus and any amendment contains a misrepresentation, or non-delivery of the ETF Facts, provided that the remedies for rescission [, revisions of the price or damages] are exercised by the purchaser within the time limit prescribed by the securities legislation of the purchaser's province [or territory].
The purchaser should refer to the applicable provisions of the securities legislation of the province [or territory] for the particulars of these rights or should consult with a legal adviser."
36.3 In the case of a non-fixed price offering, if applicable in the jurisdiction in which the prospectus is filed, replace the second sentence in the disclosure in section 36.1 with a statement in substantially the following form:
"This right may only be exercised within two business days after receipt or deemed receipt of a prospectus and any amendment, irrespective of the determination at a later date of the purchase price of the securities distributed."
37.1 If the investment fund is in continuous distribution, incorporate by reference the following documents in the prospectus, by means of the following statement in substantially the following words under the heading "Documents Incorporated by Reference":
"Additional information about the fund is available in the following documents:
1. The most recently filed ETF Facts for each class or series of securities of the ETF, filed either concurrently with or after the date of the prospectus. [insert if applicable]
2. The most recently filed comparative annual financial statements of the investment fund, together with the accompanying report of the auditor.
3. Any interim financial reports of the investment fund filed after those annual financial statements.
4. The most recently filed annual fund report
management report of fund performanceof the investment fund.5. Any interim fund report
management report of fund performanceof the investment fund filed after that annual fund reportmanagement report of fund performance.These documents are incorporated by reference into the prospectus, which means that they legally form part of this document just as if they were printed as part of this document. You can get a copy of these documents, at your request, and at no cost, by calling [toll-free/collect] [insert the toll-free telephone number or telephone number where collect calls are accepted] or from your dealer.
These documents are available on the investment fund's website at [insert the investment fund's designated website address], or by contacting the [investment fund/investment fund family] at [insert investment fund's /investment fund family's email address].
These documents and other information about the fund are available on the Internet at www.sedarplus.com."
37.2 If the investment fund is in continuous distribution, state that any documents, of the type described in section 37.1, if filed by the investment fund after the date of the prospectus and before the termination of the distribution, are deemed to be incorporated by reference in the prospectus.
38.1 (1) Unless incorporated by reference under Item 37, include in the prospectus the comparative annual financial statements and the auditor's report prepared in accordance with NI 81-106 for the investment fund's most recently completed financial year.
(2) If an investment fund's most recent financial year ended within 90 days of the date of the prospectus referred to in subsection (1), the investment fund may treat the previous year as the most recently completed financial year under subsection (1).
(3) If the investment fund has not completed its first financial year, the fund must include in the prospectus audited financial statements and the auditor's report prepared in accordance with NI 81-106 for the period
from the date of the fund's formation to a date not more than 90 days before the date of the prospectus and as at a date not more than 90 days before the date of the prospectus, as applicable.
(4) Despite subsections (1) and (3), if the investment fund is a newly established fund, include in the prospectus the opening statement of financial position of the investment fund, accompanied by the auditor's report prepared in accordance with NI 81-106.
38.2 Unless incorporated by reference under Item 37, include in the prospectus financial statements for the investment fund prepared in accordance with NI 81-106 for the interim period that began immediately after the financial year to which the annual financial statements required to be included in the prospectus under section 38.1 relate, if the prospectus is filed 60 days or more after the end of that interim period.
38.3 Unless incorporated by reference under Item 37, include in the prospectus the most recently filed interim fund report, if filed after the most recently filed annual fund report and include the most recently filed annual fund report.
38.3 Unless incorporated by reference under Item 37, include in the prospectus the most recently filed interim management report of fund performance, if filed after the most recently filed annual management report of fund performance and include the most recently filed annual management report of fund performance.
39.1 Include a certificate of the investment fund in the following form:
"This prospectus [,together with the documents incorporated herein by reference,] constitutes full, true and plain disclosure of all material facts relating to the securities offered by this prospectus as required by the securities legislation of [insert the jurisdictions in which qualified]."
39.2 Include a certificate of the manager of the investment fund in the same form as the certificate of the investment fund.
39.3 Where a person or company is required to provide a certificate in the underwriter certificate form, the certificate must state:
"To the best of our knowledge, information and belief, this prospectus [.together with the documents incorporated herein by reference,] constitutes full, true and plain disclosure of all material facts relating to the securities offered by this prospectus as required by the securities legislation of [insert the jurisdictions in which qualified]."
39.4 If there is a promoter of the investment fund, include a certificate in the same form as the certificate of the investment fund.
39.5 (1) For an amendment to a prospectus that does not restate the prospectus, change "prospectus" to "prospectus dated [insert date] as amended by this amendment" wherever it appears in the statements in sections 39.1 to 39.4.
(2) For an amended and restated prospectus, change "prospectus" to "amended and restated prospectus" wherever it appears in the statements in sections 39.1 to 39.4.
39.6 For a non-offering prospectus, change "securities offered by this prospectus" to "securities previously issued by the investment fund" wherever it appears in the statements in sections 39.1 to 39.4.
Annex C-4 -- Form 41-101F3 Information Required in a Scholarship Plan Prospectus
Contents
PART A -- PLAN SUMMARY FOR A SCHOLARSHIP PLAN
Item 1 -- Information about the Plan
Item 2 -- Withdrawal and Cancellation Rights
Item 3 -- Description of the Scholarship Plan
Item 4 -- Suitability
Item 5 -- The Plan's Investments
Item 6 -- Contributions
Item 7 -- Payments
Item 8 -- Risks
Item 9 -- Cancellation Rate
Item 10 -- Costs
Item 11 -- Guarantees
Item 12 -- For More Information
PART B -- DETAILED PLAN DISCLOSURE -- GENERAL INFORMATION
Item 1 -- Cover Page Disclosure
Preliminary Prospectus Disclosure
Required Statement
Basic Disclosure about the Distribution
Item 2 -- Inside Cover Page
Introduction
No Social Insurance Number
Payments Not Guaranteed
Withdrawal and Cancellation Rights
Item 3 -- Table of Contents
Table of Contents
Item 4 -- Introduction and Glossary
Introduction and Documents Incorporated by Reference
Terms Used in the Prospectus
Item 5 -- Overview of Scholarship Plans
Introductory Heading
Description of Scholarship Plans
List of Scholarship Plans Offered
Item 6 -- General Information about Scholarship Plan Life Cycle
Overview of Scholarship Plan Life Cycle
Enrolling in a Scholarship Plan
Unregistered Accounts
Government Grants
Contribution Limits
Additional Services
Fees and Expenses
Eligible Studies
Payments from the Scholarship Plan
Unclaimed Accounts
Item 7 -- Scholarship Plans with Same Investment Objectives (Multiple Prospectus)
Investment Objectives
Item 8 -- Scholarship Plans with Same Investment Strategies (Multiple Prospectus)
Investment Strategies
Item 9 -- Scholarship Plans with Same Investment Restrictions (Multiple Prospectus)
Investment Restrictions
Item 10 -- Risks of Investing in a Scholarship Plan
Risks of Investing in a Scholarship Plan
Item 11 -- Income Tax Considerations
Status of the Scholarship Plan
Taxation of the Scholarship Plan
Taxation of the Subscriber
Taxation of the Beneficiary
Item 12 -- Organization and Management Details of the Scholarship Plan
Organization and Management Details
Item 13 -- Statement of Rights
Statement of Rights
Item 14 -- Other Material Information
Other Material Information
Item 15 -- Back Cover
Back Cover
PART C -- DETAILED PLAN DISCLOSURE -- PLAN-SPECIFIC INFORMATION
Item 1 -- General
Item 2 -- Introductory Disclosure
For a Single Prospectus
For a Multiple Prospectus
Item 3 -- Plan Description
Plan Description
Item 4 -- Eligibility and Suitability
Eligibility and Suitability
Item 5 -- Beneficiary Group
Beneficiary Group
Item 6 -- Eligible Studies
Summary of Eligible Studies
Description of Eligible Programs
Description of Ineligible Programs
Item 7 -- Investment Objectives
Investment Objectives
Item 8 -- Investment Strategies
Investment Strategies
Item 9 -- Investment Restrictions
Investment Restrictions
Item 10 -- Plan-Specific Risks
Plan Risks
Investment Risks
Item 11 -- Annual Returns
Annual Returns
Item 12 -- Contributions
Making Contributions
Missing Contributions
Item 13 -- Withdrawing Contributions
Withdrawing Contributions
ITEM 14 -- FEES AND EXPENSES
Costs of Investing in the Scholarship Plan
Fees Payable by Subscriber from Contributions
Fees Payable by the Scholarship Plan
Transaction Fees
Fees for Additional Services
Refund of Sales Charges and Other Fees
ITEM 15 -- MAKING CHANGES TO A SUBSCRIBER'S PLAN
Changing Contributions
Changing Maturity Date
Changing Year of Eligibility
Changing Subscriber
Changing Beneficiary
Death or Disability of Beneficiary
Item 16-Transfer of Scholarship Plan
Transferring to another plan managed by the investment fund manager
Transferring to another RESP Provider
Transferring from another RESP Provider to the Scholarship Plan
Item 17 -- Default, Withdrawal or Cancellation
Withdrawal or Cancellation by Subscriber
Subscriber Default
Cancellation by Investment Fund Manager
Re-activation of Subscriber's Plan
Plan Expiration
Item 18 -- Plan Maturity
Description of Plan Maturity
If the Beneficiary Does Not Enrol in Eligible Studies
Item 19 -- Payments from the Scholarship Plan
Return of Contributions
Payments to Beneficiaries
Amount of EAPs
Payments from the EAP Account
If Beneficiary Does Not Complete or Advance in Eligible Studies
Item 20 -- Accumulated Income Payments
Accumulated Income Payments
Item 21 -- Discretionary Payments to Beneficiaries
Discretionary Payments to Beneficiaries
Historical Amount of Discretionary Payments
Item 22 -- Attrition
Attrition
Pre-Maturity Attrition
Post-Maturity Attrition
Item 23 -- Other Material Information
Other Material Information
PART D -- DETAILED PLAN DISCLOSURE -- INFORMATION ABOUT THE ORGANIZATION
Item 1 -- Legal Structure of the Scholarship Plan
Legal Structure
Item 2 -- Organization and Management Details
Directors and Officers of the Plan
Investment Fund Manager
Trustee
The Foundation
Independent Review Committee
Other Groups
Remuneration of Directors, Officers, Trustees and Independent Review Committee Members
Portfolio Adviser
Principal Distributor
Dealer Compensation
Custodian
Auditor
Transfer Agent and Registrar
Promoter
Other Service Providers
Ownership of the Investment Fund Manager and Other Service Providers
Affiliates of the Investment Fund Manager
Designated Website
Item 3 -- Experts
Names of Experts
Interests of Experts
Item 4 -- Subscriber Matters
Subscriber Matters
Matters Requiring Subscriber Approval
Amendments to Declaration of Trust
Reporting to Subscribers and Beneficiaries
Item 5 -- Business Practices
Policies
Brokerage Arrangements
Valuation of Portfolio Investments
Proxy Voting Disclosure for Portfolio Securities Held
Item 6 -- Conflicts of Interest
Conflicts of Interest
Interests of Management and Others in Material Transactions
Item 7 -- Material Contracts
Material Contracts
Item 8 -- Legal Matters
Exemptions and Approvals
Legal and Administrative Proceedings
Item 9 -- Certificates
Certificate of the Scholarship Plan
Certificate of the Investment Fund Manager
Certificate of the Principal Distributor
Certificate of the Promoter
Amendments
General Instructions
(1) This Form describes the disclosure required in a scholarship plan prospectus. Each Item of this Form outlines disclosure requirements. Instructions as to how to complete this Form are printed in italic type.
(2) The objective of the scholarship plan prospectus is to provide information about the scholarship plan that an investor needs in order to make an informed investment decision. This Form sets out specific disclosure requirements that are in addition to the general requirement under securities legislation to provide full, true and plain disclosure of all material facts relating to the securities to be distributed.
(3) Terms defined in National Instrument 14-101 Definitions, National Instrument 41-101 General Prospectus Requirements, National Instrument 81-105 Mutual Fund Sales Practices, National Instrument 81-106 Investment Fund Continuous Disclosure or National Instrument 81-107 Independent Review Committee for Investment Funds and used in this Form have the same meanings that they have in those national instruments except that references in those instruments to "mutual fund" must be read as references to "investment fund" or "scholarship plan" as the context requires.
(4) A scholarship plan prospectus must contain only the information that is mandated or permitted under this Form.
(5) A scholarship plan prospectus must present the information in each Part of this Form briefly and concisely, in the order provided for by this Form, and use only the headings and sub-headings stipulated in this Form except that sub-headings not required by this Form may be used where permitted under an Item in this Form.
(6) Specific instructions are sometimes provided in this Form for a single prospectus and a multiple prospectus. Portions of Part B and Part D of this Form generally refer to disclosure required for "a scholarship plan" in a "prospectus". This disclosure must be modified as appropriate to reflect multiple scholarship plans covered by a multiple prospectus.
(7) National Instrument 41-101 requires that a prospectus be prepared using plain language and in a format that assists in readability and comprehension. For additional guidance, see the plain language principles listed in section 4.1 of Companion Policy 41-101 CP General Prospectus Requirements. If the use of technical terms is required, clear and concise explanations of those terms must be included.
(8) Respond as simply and directly to the requirements of this Form as is reasonably possible.
(9) No reference need be made to inapplicable items and, unless otherwise required in this Form, negative answers to items may be omitted.
(10) Certain Items in this Form require that a prospectus include wording that is the same or substantially the same as set out in those Items. A scholarship plan may modify the prescribed wording to more accurately reflect its features if the wording does not apply to the plan.
(11) Unless otherwise stated, this Form does not mandate the use of a specific font size or style but the font used must be legible. If the prospectus is made available online, information must be presented in a way that is both readable online and can be printed in a readable format.
(12) A prospectus may contain photographs and artwork only if they are relevant to the business of the scholarship plan or members of the organization of the scholarship plan and are not misleading.
(13) A prospectus must not contain design elements (e.g., graphics, photos, artwork) that would, to a reasonable person, detract from the information disclosed in the document.
(14) If disclosure is required as of a specific date and there has been a material change or a change that is otherwise significant to a reasonable investor to the required information subsequent to that date, present the information as of the date of the change or a date subsequent to the change.
Contents of a Scholarship Plan Prospectus
(15) This Form permits two formats: a prospectus for a single scholarship plan and a multiple prospectus for multiple scholarship plans.
(16) A scholarship plan prospectus must consist of four parts as set out below. Part A is the Plan Summary. Parts B, C and D are collectively the Detailed Plan Disclosure. The Plan Summary and the Detailed Plan Disclosure together form the scholarship plan prospectus. The four parts may be further described as follows:
(a) Part A contains the responses to the Items in Part A of this Form. The information in this Part contains a summary of key information about investing in a scholarship plan.
(b) Part B contains the responses to the Items in Part B of this Form and contains introductory information about the scholarship plan and general information about the scholarship plan family.
(c) Part C contains the responses to the Items in Part C of the Form and contains plan-specific information about the scholarship plan(s) offered in the prospectus.
(d) Part D contains the responses to the Items in Part D of this Form and contains information about the scholarship plan organization, the persons and entities involved in running the scholarship plan, and the prospectus certificates.
Consolidation of Scholarship Plan Prospectuses into a Multiple Prospectus
(17) Section 3A.2 of National Instrument 41-101 requires that a scholarship plan prospectus must not be consolidated with one or more scholarship plan prospectuses to form a multiple prospectus unless the disclosure in each of the Part B and Part D sections of this Form is substantially similar for each scholarship plan. This provision permits a scholarship plan organization to create a document that contains the disclosure for a number of scholarship plans in the same family.
(18) Similar to a single prospectus, a multiple prospectus must consist of four segments:
(a) The first segment consists of a number of Part A sections of this Form. Each Part A section must contain the information required under Part A of this Form about a single scholarship plan. The information required by the Part A section must be disclosed separately for each scholarship plan in the multiple prospectus. Each Part A section in a multiple prospectus must start on a new page.
(b) The second segment contains the information required under Part B of this Form for the scholarship plans described in the document. There must not be more than one Part B section for all of the scholarship plans in the prospectus.
(c) The third segment consists of a number of Part C sections of this Form. Each Part C section must contain the information required under Part C of this Form about a single scholarship plan. The information required by the Part C section must be disclosed separately for each scholarship plan in the multiple prospectus. Each Part C section in a multiple prospectus must start on a new page.
(d) The fourth segment contains the information required under Part D of the Form for the scholarship plans described in the document. There must not be more than one Part D section for all of the scholarship plans in the prospectus.
Include at the top of a new page a heading consisting of
(a) the title "Plan Summary",
(b) the name of the scholarship plan to which the Plan Summary pertains and, if the scholarship plan has more than one class or series of securities, the name of the class or series of securities covered in the Plan Summary,
(c) the type of scholarship plan,
(d) the name of the investment fund manager of the scholarship plan, and
(e) the date of the Plan Summary.
INSTRUCTIONS
(1) The title "Plan Summary" and the name of the scholarship plan must be in bold type using a substantially larger font size than the other headings and text in the Plan Summary.
(2) The "type of scholarship plan" refers to whether the scholarship plan is a group scholarship plan, individual or family scholarship plan.
(3) The date for a Plan Summary that is filed as part of a preliminary scholarship plan prospectus or scholarship plan prospectus must be the date of the certificate of the scholarship plan required under Part D of this Form.
Immediately following the disclosure in Item 1, state the following using the same or substantially similar wording, with the last two sentences in bold type:
This summary tells you some key things about investing in the plan. You should read this Plan Summary and the Detailed Plan Disclosure carefully before you decide to invest.
If you change your mind
You have up to 60 days after signing your contract to withdraw from your plan and get back all of your money.
If you (or we) cancel your plan after 60 days, you'll get back your contributions, less sales charges and fees. You will lose the earnings on your money. Your government grants will be returned to the government. Keep in mind that you pay sales charges up front. If you cancel your plan in the first few years, you could end up with much less than you put in.
INSTRUCTION
The prescribed wording in this Item must be presented using a substantially larger font size relative to the rest of the text of the Plan Summary.
(1) Under the heading "What is the [insert type of scholarship plan] scholarship plan?", state the following using the same or substantially similar wording:
The [insert name of plan] is a [insert type of plan] scholarship plan designed to help you save for a child's post-secondary education. When you open your [insert name of plan], we will apply to the Canada Revenue Agency to register the plan as a Registered Education Savings Plan (RESP). This allows your savings to grow tax-free until the child named as the beneficiary of the plan enrols in their studies. The Government of Canada and some provincial governments offer government grants to help you save even more. To register your plan as an RESP, we need social insurance numbers for yourself and the child you name in the plan as the beneficiary.
In a [insert type of plan] scholarship plan, you are part of a group of investors. Everyone's contributions are invested together. When the plan matures, each child in the group shares in the earnings on that money. Your share of those earnings plus your government grant money is paid to your child as educational assistance payments (EAPs).
There are two main exceptions. Your child will not receive EAPs, and you could lose your earnings, government grants and grant contribution room, if:
• your child does not enrol in a school or program that qualifies under this plan, or
• you leave the plan before it matures.
(2) For a group scholarship plan, state the following using the same or substantially similar wording, in bold type:
If you leave the plan, your earnings go to the remaining members of the group. However, if you stay in the plan until it matures, you might share in the earnings of those who left early.
INSTRUCTION
If the scholarship plan allows a subscriber to name more than one beneficiary at a time, amend the wording in section (1) to refer to multiple children or beneficiaries.
(1) For a group scholarship plan, under the heading "Who is this plan for?", state the following using the same or substantially similar wording:
A group scholarship plan can be a long-term commitment. It is for investors planning to save for a child's post-secondary education and who are fairly sure that:
• they can make all their contributions on time
• they will stay in the plan until it matures
• their child will attend a qualifying school and program under the plan
[Insert, for plan providers that also offer an individual or family scholarship plan - If this doesn't describe you, you should consider another type of plan. For example, an individual or family plan has fewer restrictions. See the Plan Summar[y/ies] for our [insert as applicable - individual plan/family plan/ individual and family plans] or pages [insert applicable page references] in the Detailed Plan Disclosure for more information.]
(2) For an individual or family scholarship plan, under the heading "Who is this plan for?", state the following using the same or substantially similar wording:
[Insert, as applicable - An individual/ A family] scholarship plan is for investors planning to save for a child's post-secondary education and who are fairly sure that:
• [Insert, for family plans only - they want to save for more than one child at a time]
• they want more flexibility over when and how much to contribute to their plan
• [Insert, for individual plans only - their child will attend a qualifying school and program under the plan]
• [Insert, for family plans only - one or more of their children will attend a qualifying school or program under the plan]
[Insert, for plan providers that also offer a group scholarship plan - The [insert name of plan] generally has fewer restrictions and is more flexible than our group scholarship plan.]
Under the heading "What does the plan invest in?", state the following using the same or substantially similar wording:
The plan invests mainly in [specify the plan's primary investments]. The plan's investments have some risk. Returns will vary from year to year.
INSTRUCTION
The disclosure must state the type or types of securities, such as mortgages, bonds, government treasury bills, or equity securities, as applicable, in which the plan will be primarily invested under normal market conditions.
(1) For a group scholarship plan, under the heading "How do I make contributions?", state the following using the same or substantially similar wording:
With your contributions, you buy one or more "units" of the plan. These units represent your share of the plan. You may pay for them all at once, or you may make [state the most common contribution frequency options] contributions.
You may change the amount of your contribution as long as you make the minimum contribution permitted under the plan. You may also change your contribution schedule after you've opened your plan. [Insert if applicable - A fee applies.]AII of the different contribution options for the plan are described in the Detailed Plan Disclosure, or you can ask your sales representative for more information.
(2) For an individual or family scholarship plan, under the heading "How do I make contributions?", briefly describe how a subscriber can make contributions to their scholarship plan.
(3) State (i) the minimum total investment and (ii) the minimum amount per contribution, permitted under the scholarship plan's rules.
INSTRUCTIONS
(1) The disclosure regarding contribution frequency options in the first paragraph of subsection (1) of Item 6 must make reference only to the most commonly selected contribution options, and not to each contribution option that is available to a subscriber.
(2) If the individual or family scholarship plan uses the concept of "units" or has prescribed schedules for making contributions, this fact must be described in the required disclosure for subsection (2) of Item 6, using wording that is similar to the wording in subsection (1) of Item 6.
(3) For the purposes of the disclosure required under subsection (3) of Item 6, the "minimum total investment permitted under the scholarship plan's rules" must be stated as (i) a dollar amount or (ii) a quantity of units or securities of the scholarship plan (if applicable), and the "minimum amount per contribution under the plan's rules" must be stated as a dollar amount.
(1) Under the heading "What can I expect to receive from the plan?", state the following using the same or substantially similar wording:
In your child's first year of college or university, you'll get back your contributions, less fees. You can have this money paid to you or directly to your child.
(2) For a group scholarship plan, state the following using the same or substantially similar wording:
Your child will be eligible to receive EAPs in their [state, as applicable - first, second, third and fourth] year[s] of post-secondary education. [See instruction (1)] For each year, your child must show proof they are enrolled in a school and program that qualifies under this plan to get an EAP.
(3) For an individual or family scholarship plan, briefly describe when EAPs can be paid to a beneficiary, and whether EAPs can be paid in one year or must be paid in instalments for each year of eligible studies.
(4) State the following, in a separate paragraph:
EAPs are taxed in the child's hands.
INSTRUCTIONS
(1) If the group scholarship plan has multiple options for paying EAPs, disclose the other options in the disclosure in subsection (2) of Item 7, using a similar format.
(2) For the disclosure in subsection (3) of Item 7, the format set out for the disclosure in section (2) must be used.
(1) Under the heading "What are the risks?", state the following using the same or substantially similar wording:
If you do not meet the terms of the plan, you could lose some or all of your investment. Your child may not receive their EAPs.
(2) For a group scholarship plan, state the following using the same or substantially similar wording:
You should be aware of five things that could result in a loss:
1. You leave the plan before the maturity date. People leave the plan for many reasons. For example, if their financial situation changes and they can't afford their contributions. If your plan is cancelled more than 60 days from signing your contract, you'll lose part of your contributions to sales charges and fees. You'll also lose the earnings on your investment and your government grants will be returned to the government.
2. You miss contributions. If you want to stay in the plan, you'll have to make up the contributions you missed. You'll also have to make up what the contributions would have earned if you had made them on time. This could be costly.
If you have difficulty making contributions, you have options. You can reduce or suspend your contributions, transfer to another of our plans or to an RESP offered by a different provider, or cancel your plan. Restrictions and fees apply. Some options will result in a loss of earnings and government grants. [Insert if applicable -- If you miss a contribution and don't take any action within [insert the number of months] months, we may cancel your plan].
3. You miss or your child misses a deadline. This can limit your options later on. You could also lose the earnings on your investment. Two of the key deadlines for this plan are:
• Maturity date-- the deadline for making changes to your plan
You have until the maturity date to make changes to your plan. This includes switching the plan to a different child, changing the maturity date if your child wants to start their program sooner or later than expected, and transferring to another RESP. Restrictions and fees apply.
• [Insert date] - the EAP application deadline
If your child qualifies for an EAP, he or she must apply by [insert date] before each year of eligible studies to receive a payment for that year. Otherwise, your child may lose this money.
4. Your child doesn't go to a qualifying school or program. For example, [State the types of programs or institutions that generally do not qualify for EAPs under the plan] don't qualify for EAPs under this plan. [Insert, if applicable -Under this plan, fewer programs will qualify for an EAP than would otherwise qualify under the government's rules for RESPs. See the Detailed Plan Disclosure for more information.] If your child will not be going to a qualifying school or program under this plan, you have the option to name another child as beneficiary, transfer to another of our plans or to an RESP offered by a different provider, or cancel your plan. Restrictions and fees apply. Some options can result in a loss of earnings and government grants.
5. Your child doesn't complete their program. Your child may lose some or all of their EAPs if he or she takes time off from their studies, does not complete all required courses in a year or changes programs. [Insert if applicable - In some cases, your child may be able to defer an EAP for up to [insert number of years] year[s]]. [Insert, if applicable - Deferrals are at our discretion.]
(3) For an individual or family scholarship plan, list no more than 5 situations that could result in a loss of earnings in the scholarship plan for subscribers or EAPs for the beneficiary. Briefly describe the losses that could result in these outcomes as well as some options to mitigate this loss.
(4) State the following, in bold type:
If any of these situations arise with your plan, contact us or speak with your sales representative to better understand your options to reduce your risk of loss.
INSTRUCTIONS
(1) For an individual or family scholarship plan, the disclosure required in subsection (3) of Item 8 must include the following situations: a subscriber leaving a scholarship plan before it matures, a beneficiary failing to enrol in a qualifying school or program, and the subscriber or beneficiary failing to meet the scholarship plan's key deadlines.
(2) If the individual or family scholarship plan uses the concept of units paid for under a fixed contribution schedule, or otherwise requires subscribers to follow a prescribed schedule for making contributions to the scholarship plan, the disclosure required in subsection (3) of Item 8 must also include a situation in which a subscriber misses one or more contributions.
(3) The disclosure in subsection (3) of Item 8 must use a similar format and structure as the disclosure required for group scholarship plans in section (2).
For a group scholarship plan, using the margin of the page, add a sidebar under the heading "What are the risks?", and state the following using the same or substantially similar wording with the title of the sidebar in bold type:
Cancellation Rate
Of the last five beneficiary groups of the [insert name of group scholarship plan] plan to reach maturity, an average of [see the lnstructions]% of the plans in each group were cancelled before their maturity date.
INSTRUCTIONS
(1) To calculate the average percentage as required under Item 9, do the following:
(a) for each of the last five beneficiary groups in the group scholarship plan to reach maturity, calculate the percentage of scholarship plans in the beneficiary group that were cancelled before their maturity date, and
(b) calculate the simple average of the five percentages calculated pursuant to Instruction 1(a).
(2) For a beneficiary group referred to in Instruction (1)(a), calculate the percentage of the scholarship plans in each beneficiary group that were cancelled before their maturity date by dividing x by y, where
x = the number of scholarship plans with the same maturity date that were cancelled before maturity, and
y = the total number of scholarship plans with the same maturity date, including plans with the same maturity date that were cancelled before maturity.
(3) For the purposes of the disclosure required under Item 9, a "plan that was cancelled before maturity" is a scholarship plan that is not eligible to receive a share of the EAP account as at the maturity date because the total contributions required by the subscriber's contract have not been made by the maturity date. The number of scholarship plans with the same maturity date that did not reach maturity will be the difference between the total number of scholarship plans with the same maturity date and the number of scholarship plans that matured.
(4) Subject to Instruction (6), the number of scholarship plans with the same maturity date consists of every scholarship plan sold to subscribers who selected the same maturity date, including scholarship plans that were cancelled or transferred before maturity.
(5) For the purposes of calculating the percentage of scholarship plans in a beneficiary group that were cancelled before maturity, a scholarship plan whose subscriber changed the maturity date to an earlier date is considered to have the earlier maturity date and must be included in the calculations for the beneficiary group with the earlier maturity date. Similarly, a scholarship plan whose subscriber changed the maturity date to a later date is considered to have the later maturity date and must be included in the calculations for the beneficiary group with the later maturity date.
(6) Do not include a plan in the calculation of x or y under Instruction (2) if the subscriber withdrew from their scholarship plan within 60 days of the signing the contract to open the scholarship plan and received back all of their contributions and fees paid.
(1) Under the heading "How much does it cost?", provide information, in the form of the following tables, about the fees and expenses of the scholarship plan. Introduce the tables using the following wording or wording that is the same or substantially similar:
There are costs for joining and participating in the plan. The following tables show the fees and expenses of the plan. [Insert, if applicable - The fees and expenses of this plan are different than the other plans we offer.]
Fees you pay
These fees are deducted from the money you put in the plan. They reduce the amount that gets invested in your plan, which will reduce the amount available for EAPs.
Fee
What you pay
What the fee is for
Who the fee is paid to
Sales charge
[Specify amount]
This is the commission for selling your plan
[Insert name of entity]
Account maintenance fee
[Specify amount]
[Specify the purpose of the fee]
[Insert name of entity]
[Insert if applicable - Insurance Premium]
[Specify amount]
This is for insurance that makes sure your contributions continue if you die or become totally disabled.
[Insert name of entity]
Fees the plan pays
You don't pay these fees directly. They're paid from the plan's earnings. These fees affect you because they reduce the plan's returns, which reduces the amount available for EAPs.
Fee
What you pay
What the fee is for
Who the fee is paid to
Administrative fee
[Specify amount]
This is for operating your plan.
[insert name of entity]
Portfolio management fee
[Specify amount]
This is for managing the plan's investments.
[insert name of entity]
Custodian fee
[Specify amount]
This is for holding the plan's investments in trust.
[Insert name of entity]
Independent review committee
[Specify amount]
This is for the services of the plan's independent review committee. The committee reviews conflict of interest matters between the investment fund manager and the plan.
[Insert name of entity]
(2) If the sales charge listed in the "Fees you pay" table required by subsection (1) is deducted from contributions at a higher rate in the early period of participating in the scholarship plan, add a sidebar under the heading "How much does it cost", using the margin of the page adjacent to the table titled "Fees you pay", and state the following using the same or substantially similar wording with the title of the sidebar in bold type:
Paying off the sales charge
If, for example, you buy one unit of the plan on behalf of your newborn child, and you commit to paying for that unit by making monthly contributions until your plan's maturity date, then, based on how the sales charge is deducted from your contributions, it will take [insert number of months] months to pay off the sales charge. During this time, [insert percentage]% of your contributions will be invested in the plan.
(3) Using the margin of the page adjacent to the table titled "Fees the plan pays", add a sidebar under the heading "How much does it cost?", and state the following using the same or substantially similar wording with the title of the sidebar in bold:
Other fees
Other fees apply if you make changes to your plan. See page [specify page number] in the Detailed Plan Disclosure for details.
INSTRUCTIONS
(1) The tables must only summarize the most common fees that (i) all subscribers to the scholarship plan are required to pay or (ii) the scholarship plan is required to pay, as applicable. Do not include the entire list of fees required to be disclosed under Items 14.2 and 14.3 of Part C of the Form, or any of the fees required to be disclosed under Item 14.4 and 14.5 of Part C of the Form. Each fee must be listed in a separate row of the applicable table.
(2) If there are certain types of fees listed in the tables required under Item 10 above that are not payable, either by subscribers or the scholarship plan, in respect of the scholarship plan described in the Plan Summary, amend the tables as is necessary to reflect that fact.
(3) If certain fees listed in the tables required under Item 10 above are normally combined into a single fee payable by either the subscriber or the scholarship plan as applicable, the tables may be amended as is necessary to accurately reflect that fact.
(4) State the amount of each fee listed in the tables. In the table titled "Fees you pay" state the amount(s) in the column titled "What you pay". In the table titled "Fees the plan pays" state the amount(s) in the column titled "What the plan pays". The amount of each fee must be disclosed based on how the fee is calculated. For example, if a particular fee is calculated as a fixed dollar amount per unit, or a fixed amount per year, it must be stated as such. Similarly, if a fee is calculated as a percentage of the scholarship plan's assets, that percentage must be stated. A statement or note that a fee is subject to applicable taxes, such as goods and services taxes or harmonized sales taxes, is permitted, if applicable.
(5) For a group scholarship plan or other type of scholarship plan that normally calculates the sales charge payable as a fixed dollar amount linked to the amount of contribution by a subscriber (i.e. x.x x$ per unit), in addition to stating the fixed amount of sales charge per unit as required under Instruction (3), the disclosure of the amount of the sales charge in the table titled "Fees you pay" in the column titled "What you pay" must also be expressed as a percentage of the cost of a unit of the scholarship plan. If the total cost of a unit of the scholarship plan varies depending on the contribution option or frequency selected, the percentage sales charge must be expressed as a range, between the lowest and the highest percentage of the unit cost the sales charge can represent, based on the different contribution options available to subscribers under the scholarship plan. This must be calculated as follows: (i) divide the sales charge per unit by the contribution option that has the highest total cost per unit, and (ii) divide the sales charge per unit by the contribution option that has the lowest total cost per unit. For example, if a scholarship plan calculates its sales charge as $200/unit, and the total cost per unit for a subscriber can range from $1000 to $5000 (based on the different options available to subscribers), the percentage range of the sales charge disclosed in the table would be 4% (200/5000) to 20% (200/1000). The disclosure in the table must also state that the exact percentage of the sales charge per unit for a subscriber will depend on the contribution option selected for contributing to the scholarship plan and how old their beneficiary is at the time they open the scholarship plan.
(6) For the table titled "Fees you pay", in the column titled ""What you pay" describe how the fee is deducted from contributions if the amount deducted from each contribution is not the same. For example, if deductions for sales charges are not made from each contribution at a constant rate for the duration of a subscriber's investment in the scholarship plan or the duration for which contributions are required to be made if it is less than the scholarship plan's duration, describe the amounts from contributions that are deducted for sales charges.
(7) In both tables, in the column titled "What the fee is for" provide a concise explanation of what the fee is used for, using the same or substantially similar wording provided above in the tables.
(8) In both tables, in the column titled "Who the fee is paid to", state the name of the entity to which the fee is paid, e.g. the investment fund manager, the portfolio manager, the principal distributor or dealer, the foundation, etc.
(9) For the table titled "Fees the plan pays", the independent review committee fee must be disclosed as the total dollar amount paid in connection with the independent review committee for the most recently completed financial year of the scholarship plan.
(10) Disclosure of insurance premiums in the "Fees you pay" table is permitted only if the scholarship plan requires a subscriber to purchase insurance coverage in a jurisdiction in which the scholarship plan's securities are being distributed. If the scholarship plan's rules only require insurance coverage to be purchased by subscribers in some, but not all jurisdictions in which the scholarship plan's securities are distributed, then include disclosure stating the jurisdictions in which the scholarship plan requires subscribers to purchase insurance, under the heading titled "What the fee is for" in that table.
(11) The disclosure required under subsection (2) of Item 10 must be based on the following assumptions: (i) the beneficiary is a newborn, (ii) the subscriber is purchasing one unit of the scholarship plan, (iii) the subscriber has agreed to a monthly contribution schedule with contributions payable until the scholarship plan's maturity date, and (iv) all of the mandatory fees that are normally deducted from a subscriber's contributions are deducted during the relevant period.
(12)For the disclosure required in subsection (2) of Item 10, if the scholarship plan does not offer units but uses a similar method for deducting sales charges as is described under subsection (2) of Item 10, the wording may be amended as is necessary to properly reflect the scholarship plan's features.
(13) The "Other fees" sidebar required under subsection (3) of Item 10 refers to fees for specific transactions, such as changing a beneficiary, that are described in the table titled "Transaction Fees" in Item 14.4 of Part C of the Form.
Under the heading "Are there any guarantees?", state the following using the same or substantially similar wording:
We cannot tell you in advance if your child will qualify to receive any payments from the plan or how much your child will receive. We do not guarantee the amount of any payments or that the payments will cover the full cost of your child's post-secondary education.
Unlike bank accounts or GICs, investments in scholarship plans are not covered by the Canada Deposit Insurance Corporation or any other government insurer.
(1) Under the sub-heading "For more information", state the following using the same or substantially similar wording:
The Detailed Plan Disclosure delivered with this Plan Summary contains further details about this plan, and we recommend you read it. You may also contact [insert name of investment fund manager] or your sales representative for more information about this plan.
(2) State the name, address, toll-free telephone number and email address of the investment fund manager of the plan and the scholarship plan's designated website address. If applicable, also state the website address of the investment fund manager of the plan.
1.1 A preliminary prospectus must have printed in red ink and in italics at the top of the cover page of the Detailed Plan Disclosure immediately above the disclosure required in section 1.2 the following:
A copy of this preliminary prospectus has been filed with the securities regulatory authorit[y/ies] in [insert, as applicable the names of the provinces and territories of Canada] but has not yet become final for the purpose of the sale of securities. Information contained in this preliminary prospectus may not be complete and may have to be amended. The securities may not be sold until a receipt for the prospectus is obtained from the securities regulatory authorit[y/ies].
INSTRUCTION
A scholarship plan must complete the bracketed information by:
(a) inserting the names of each jurisdiction in which the scholarship plan intends to offer securities under the prospectus,
(b) stating that the filing has been made in each of the provinces of Canada or each of the provinces and territories of Canada, or
(c) identifying the filing jurisdictions by exception (i.e., every province of Canada or every province and territory of Canada, except [insert excluded jurisdictions]).
1.2 State in italics at the top of the cover page the following:
No securities regulatory authority has expressed an opinion about these securities and it is an offence to claim otherwise.
1.3 (1) State the following immediately below the disclosure required under sections 1.1 and 1.2:
[Insert as applicable - PRELIMINARY/ PRO FORMA] PROSPECTUS
CONTINUOUS OFFERING
DETAILED PLAN DISCLOSURE
[Insert Date]
[Insert Name of Scholarship Plan(s)]
[State the type of securities qualified for distribution under the prospectus, and the price per security or minimum subscription amount]
(2) State the following:
[Insert, as applicable - This/These] investment fund[s] [insert, as applicable - is a/are] scholarship plan[s] that [Insert, as applicable - is/are] managed by [state the name of the investment fund manager of the scholarship plan].
INSTRUCTION
Write the date in full with the name of the month in words. A pro forma prospectus does not have to be dated, but may reflect the anticipated date of the prospectus.
2.1 Starting on a new page on the inside cover page under the heading "Important information to know before you invest", include an introduction to the information provided in response to sections 2.2, 2.3, and 2.4 of this Part using the following wording:
The following is important information you should know if you are considering an investment in a scholarship plan.
2.2 Under the sub-heading "No social insurance number = No government grants, no tax benefits", state the following using the same or substantially similar wording with the last paragraph in bold type:
We need social insurance numbers for you and each child named as a beneficiary under the plan before we can register your plan as a Registered Education Savings Plan (RESP). The Income Tax Act (Canada) won't allow us to register your plan as an RESP without these social insurance numbers. Your plan must be registered before it can:
• qualify for the tax benefits of an RESP, and
• receive any government grants.
You can provide the beneficiary's social insurance number after the plan is open. If you don't provide the beneficiary's social insurance number when you sign your contract with us, we'll put your contributions into an unregistered education savings account. During the time your contributions are held in this account, we will deduct sales charges and fees from your contributions as described under "Costs of investing in this plan" in the prospectus. You will be taxed on any income earned in this account.
If we receive the beneficiary's social insurance number within [insert the number of months -- see Instruction (1)] months of your application date, we'll transfer your contributions and the income they earned to your registered plan.
If we do not receive the social insurance numbers within [insert number of months -- see Instruction (1)] months of your application date, we'll cancel your plan. You'll get back your contributions and the income earned, less sales charges and fees. Since you pay sales charges up front, you could end up with much less than you put in.
If you don't expect to get the social insurance number for your beneficiary within [insert number of months -- see Instruction (1)] months of your application date, you should not enrol or make contributions to the plan.
INSTRUCTIONS
(1) State the maximum number of months after the application date of a subscriber's plan the following which the investment fund manager will cancel the scholarship plan for failure to provide the social insurance numbers required for registering the scholarship plan as an RESP.
(2) If the scholarship plan's rules do not permit a subscriber to open the plan or accept contributions without the beneficiary's social insurance number, amend the disclosure in this section to reflect that fact.
2.3 (1) Following the disclosure required under section 2.2, state the following, on the inside cover page under the sub-heading "Payments not guaranteed", using the same or substantially similar wording:
We cannot tell you in advance if your beneficiary will qualify to receive any educational assistance payments (EAPs) [insert, if applicable - or any discretionary payments] from the plan or how much your beneficiary will receive. We do not guarantee the amount of any payments or that they will cover the full cost of your beneficiary's post-secondary education.
(2) For a group scholarship plan, under the sub-heading "Payments from group plans depend on several factors", state the following using the same or substantially similar wording:
The amount of the EAPs from a group plan will depend on how much the plan earns and the number of beneficiaries in the group who do not qualify for payments.
(3) If the scholarship plan provides for any discretionary payments, immediately following the disclosure required under subsection 2.3(1) or 2.3(2), as applicable, list the discretionary payments that may be provided and state the following using the same or substantially similar wording with the first sentence in bold type:
Discretionary payments are not guaranteed. You must not count on receiving a discretionary payment. The [insert the name of the entity funding the discretionary payment] decides if it will make a payment in any year and how much the payment will be. If the [insert the name of the entity funding the discretionary payment] makes a payment, you may get less than what has been paid in the past.
(4) Under the sub-heading "Understand the risks", state the following using the same or substantially similar wording in bold type:
If you withdraw your contributions early or do not meet the terms of the plan, you could lose some or all of your money. Make sure you understand the risks before you invest. Carefully read the information found under "Risks of investing in a scholarship plan" and "Risks of investing in this plan" in this Detailed Plan Disclosure.
2.4 Under the sub-heading "If you change your mind", state the following using the same or substantially similar wording with the last two sentences in bold type:
You have up to 60 days after signing your contract to withdraw from your plan and get back all of your money.
If you (or we) cancel your plan after 60 days, you'll get back your contributions, less sales charges and fees. You will lose the earnings on your money. Your government grants will be returned to the government. Keep in mind that you pay sales charges up front. If you cancel your plan in the first few years, you could end up with much less than you put in.
3.1 (1) Include a table of contents.
(2) Begin the table of contents on a new page.
(3) Include in the table of contents, under the heading "Specific information about our plan[s]", a list of all of the scholarship plans offered under the prospectus, with a reference to the page numbers where the plan-specific information about each scholarship plan required to be provided under Part C of this Form can be found.
4.1 (1) On a new page or immediately after the table of contents, under the heading "Introduction", incorporate by reference the following documents in the prospectus by using the following wording or wording that is substantially similar:
This Detailed Plan Disclosure contains information to help you make an informed decision about investing in our scholarship plan[s] and to understand your rights as an investor. It describes the plan[s] and how [it/they] work[s], including the fees you pay, the risks of investing in a plan and how to make changes to your plan. It also contains information about our organization. The prospectus is comprised of both this Detailed Plan Disclosure and each Plan Summary that was delivered with it.
You can find additional information about the plan[s] in the following documents:
• the plan's most recently filed annual financial statements,
• any interim financial reports filed after the annual financial statements, and
• the most recently filed annual fund report
management report of fund performance.These documents are incorporated by reference into the prospectus. That means they legally form part of this document just as if they were printed as part of this document.
You can get a copy of these documents at no cost by calling us at [insert the toll-free telephone number or telephone number where collect calls are accepted] or by contacting us at [insert the scholarship plan's e-mail address].
You'll also find these documents on our website at [insert the scholarship plan's designated website address].
These documents and other information about the plan[s] are also available at www.sedarplus.com.
(2) State that any documents of the type described in subsection 4.1(1) above, if filed by the scholarship plan after the date of the prospectus and before the termination of the distribution, are deemed to be incorporated by reference in the prospectus.
(3) Include a description of each of the documents referred to in subsection 4.1(1) above and briefly explain the importance each document.
4.2 Under the heading "Terms used in this prospectus", provide the following list of defined terms using the same or substantially similar wording:
In this document, "we", "us" and "our" refer to [name of entities involved in the administration and distribution of scholarship plan securities]. "You" refers to potential investors, subscribers and beneficiaries.
The following are definitions of some key terms you will find in this prospectus:
Accumulated income payment (AIP): the earnings on your contributions and/or government grants that you may get from your plan if your beneficiary does not pursue post-secondary education and you meet certain conditions set by the federal government or by the plan.
AIP: see Accumulated income payment.
Application date: the date you opened your plan with us, which is the date you sign your contract.
Attrition: under a group plan, a reduction in the number of beneficiaries who qualify for EAPs in a beneficiary group. See also pre-maturity attrition and post-maturity attrition.
Beneficiary: the person you name to receive EAPs under the plan.
Beneficiary group: beneficiaries in a group plan who have the same year of eligibility. They are typically born in the same year.
Contract: the agreement you enter into with us when you open your education savings plan.
Contribution: the amount you pay into a plan. Sales charges and other fees are deducted from your contributions and the remaining amount is invested in your plan.
Discretionary payment: a payment, other than a fee refund, that beneficiaries may receive in addition to their EAPs, as determined by [insert name of entity funding the discretionary payment] in its discretion.
Discretionary payment account: any account that holds money used to fund discretionary payments to beneficiaries.
EAP: see Educational Assistance Payment.
EAP account: for group plans, an account that holds the income earned on contributions made by subscribers. There is a separate EAP account for each beneficiary group. An EAP account includes the income earned on contributions of subscribers who have cancelled their plan or whose plan was cancelled by us. The money in this account is distributed to the remaining beneficiaries in the beneficiary group as part of their EAPs.
Earnings: any money earned on your (i) contributions and (ii) government grants, such as interest and capital gains. For group plans, it does not include any income earned in the discretionary payment account, such as interest earned on income after the maturity date.
Educational assistance payment (EAP): In general, an EAP is a payment made to your beneficiary after the maturity date for eligible studies. An EAP consists of your earnings and your government grants. [Insert, if the prospectus includes a group scholarship plan - For a group plan, an EAP consists of your government grants, earnings on your government grants and your beneficiary's share of the EAP account.] EAPs do not include discretionary payments or fee refunds.
Eligible studies: a post-secondary educational program that meets the plan's requirements for a beneficiary to receive EAPs.
Government Grant: any financial grant, bond or incentive offered by the federal government, (such as the Canada Education Savings Grant, or the Canada Learning Bond), or by a provincial government, to assist with saving for post-secondary education in an RESP.
Grant contribution room: the amount of government grant you are eligible for under a federal or provincial government grant program.
Income: has the same meaning as Earnings.
Maturity date: the date on which the plan matures. In general, it is in the year your beneficiary is expected to enrol in their first year of post-secondary education.
Plan: means [list the name(s) of each of scholarship plan sold under this prospectus], [insert for a multiple prospectus - each] a scholarship plan that provides funding for a beneficiary's post-secondary education.
Post-maturity attrition: under a group plan, a reduction in the number of beneficiaries who qualify for EAPs in a beneficiary group after the maturity date. See also Attrition.
Pre-maturity attrition: under a group plan, a reduction in the number of beneficiaries who qualify for EAPs in a beneficiary group before the maturity date. See also Attrition.
Subscriber: the person who enters into a contract with [insert legal name of entity entering into contract with subscribers] to make contributions to a plan.
Unit: under a group plan, a unit represents your beneficiary's proportionate share of the EAP account. The terms of the contract you sign determine the value of the unit.
Year of eligibility: the year in which a beneficiary is first eligible to receive EAPs under a plan. For a group plan, it is typically the year the beneficiary will enter his or her [insert as applicable - first or second] academic year of eligible studies. In general, the year of eligibility is [insert as applicable - one year after/ the same year as] the maturity date. For other types of plans, the year of eligibility can be any time after the maturity date.
INSTRUCTIONS
(1) The list of defined terms must not contain material information not found elsewhere in the prospectus. The glossary must be limited to the terms provided.
(2) Use the terms set out in section 4.2 in the prospectus to facilitate comparability between scholarship plans.
(3) Include only the terms that are applicable to a scholarship plan included in the prospectus. For example, a prospectus that does not include a group scholarship plan must not include those terms that would be applicable only to a group scholarship plan.
5.1 Provide, at the top of a new page, the heading "Overview of our scholarship plan[s]".
5.2 Under the heading "What is a scholarship plan?", state the following using the same or substantially similar wording:
A scholarship plan is a type of investment fund that is designed to help you save for a beneficiary's post-secondary education. Your plan must be registered as a Registered Education Savings Plan (RESP) in order to qualify for government grants and tax benefits. To do this, we need social insurance numbers for you and the person you name in the plan as your beneficiary.
You sign a contract when you open a plan with us. You make contributions under the plan. We invest your contributions for you, after deducting applicable fees. You will get back your contributions, less fees, whether or not your beneficiary goes on to post-secondary education. Your beneficiary will receive educational assistance payments (EAPs) from us if they enrol in eligible studies and all the terms of the contract are met.
Please read your contract carefully and make sure you understand it before you sign. If you or your beneficiary does not meet the terms of your contract, it could result in a loss and your beneficiary could lose some or all of their EAPs.
5.3 (1) If the investment fund manager offers more than one type of scholarship plan, under the heading "Types of plans we offer", list the scholarship plans offered.
(2) State, as applicable, that there are differences in the enrolment criteria, contribution requirements, fees, eligible studies, payments to beneficiaries, options for receiving EAPs and options if the beneficiary does not pursue eligible studies among the scholarship plans offered. For a multiple prospectus, include a cross-reference to the plan-specific disclosure for each scholarship plan provided under Part C of this Form.
INSTRUCTION
For each scholarship plan listed under subsection 5.3(1), state the name of the issuer of the securities.
6.1 (1) Using the heading "How our plan[s] work[s]", provide a brief description of the life cycle of the plan(s) offered under the prospectus, from enrolment in the plan(s) to EAPs being paid to the beneficiary.
(2) Using the margin of the page, add a sidebar under the heading "How our plan[s] work[s]", and state the following using the same or substantially similar wording with the title of the sidebar in bold type:
Make sure your contact information is up to date
It is important that you keep your address and contact information up to date. We will need to communicate important information to you throughout the life of your plan. We will also need to find you and the beneficiary when the plan matures so we can return your contributions and make payments to the beneficiary.
INSTRUCTIONS
(1) The disclosure provided under section 6.1 must not exceed one page in length, and may be provided by means of a table or diagram.
(2) In providing the disclosure required under section 6.1, briefly describe the life cycle of the scholarship plan(s) offered under the prospectus, including significant stages such as enrolling and registering the scholarship plan as an RESP under the Income Tax Act (Canada), making contributions and paying fees from contributions, investing contributions and government grants, ceasing investments in accordance with the scholarship plan's investment objectives and strategies upon plan maturity, returning contributions to subscribers at maturity and paying EAPs to beneficiaries for eligible studies.
(3) Do not provide a separate life cycle description for each scholarship plan offered under a multiple prospectus. Provide one life cycle description containing the elements that are common to the life cycle of each of the scholarship plans offered under the prospectus.
6.2 (1) Under the sub-heading "Enrolling in a plan", describe the enrolment process for the scholarship plan(s) offered under the prospectus, including the requirement that the subscriber provide a social insurance number at the time of enrolment to register the plan as an RESP under the Income Tax Act (Canada).
(2) Describe the requirements for designation of a beneficiary of the scholarship plan, including Canadian residency and social insurance number requirements.
6.3 (1) Under the sub-sub-heading "If your beneficiary does not have a social insurance number", list the options available to a subscriber whose beneficiary does not yet have a social insurance number, including the option to wait until the beneficiary has a social insurance number to purchase a scholarship plan that is eligible to be held in an RESP.
(2) If the scholarship plan provider offers an unregistered education savings account, describe
(a) the features of the unregistered education savings account, including what happens to contributions made to the account,
(b) whether the account is eligible to receive government grants, and
(c) the tax treatment of the account.
(3) State the deadline for providing the beneficiary's social insurance number after which the investment fund manager will close the account.
INSTRUCTION
Any plan or account offered by the scholarship plan provider that is not eligible for registration by the federal government as an RESP or is not held in a registered education savings account must be referred to and described as an "unregistered education savings account".
6.4 (1) Under the sub-heading "Government grants", list the government grants that the investment fund manager will apply for on a beneficiary's behalf. For each government grant program, provide
(a) a brief description of the program,
(b) the maximum amount that may be granted under the program annually and over the duration of an RESP,
(c) if applicable, the annual contribution amount that would attract the maximum annual government grant, and
(d) any requirement to repay government grants.
(2) Describe what happens to the government grants received by the investment fund manager on behalf of a beneficiary, including
(a) the legal ownership of the money throughout the life span of an investment in the scholarship plan,
(b) whether the money is pooled with the government grants of other beneficiaries,
(c) whether the money is invested together with subscriber contributions or separately from contributions, and
(d) how the money is allocated on distribution to a qualified beneficiary.
(3) State that a subscriber may contact their sales representative or the investment fund manager about the applications that the investment fund manager will make on behalf of the subscriber and disclose where a subscriber can obtain more information about available government grants.
INSTRUCTION
The disclosure provided under section 6.4 must not exceed two pages. The disclosure may be provided in the form of a table.
6.5 (1) Under the sub-heading "Contribution limits", disclose whether the scholarship plan imposes a cumulative limit for contributions and indicate whether this is exclusive of any government grants.
(2) Disclose whether a subscriber can make contributions annually beyond the amount(s) that would result in the receipt of the maximum annual amount in government grants.
(3) If a subscriber is permitted to make additional contributions as described in subsection (2), disclose that the additional contributions are not eligible to attract further government grants and disclose how the additional contributions are invested.
(4) Disclose the maximum amount that may be contributed to an RESP under the Income Tax Act (Canada), and provide a cross-reference to the tax consequences of contributions beyond the limit set by the Income Tax Act (Canada) as disclosed under section 11.3 of this Part of this Form.
6.6 If applicable, under the sub-heading "Additional services", describe additional services relating to an investment in the scholarship plan that are available to subscribers from the investment fund manager or the principal distributor.
INSTRUCTION
If insurance for contributions is offered for purchase by the principal distributor, provide a brief description of the insurance coverage, including the name of the insurer and whether the insurance is mandatory or optional for the subscriber. Include a cross-reference to the disclosure provided under section 14.5 of Part C of this Form.
6.7 (1) Under the sub-heading "Fees and expenses", state the following using the same or substantially similar wording:
There are costs for joining and participating in our plan[s]. You pay some of these fees and expenses directly from your contributions. The plan[s] pay[s] some of the fees and expenses, which are deducted from the [plan's/plans'] earnings. See "Costs of investing in this plan" in this Detailed Plan Disclosure for a description of the fees and expenses of [each of] our plan[s]. Fees and expenses reduce the plan's returns which reduces the amount available for EAPs.
(2) If the investment fund manager offers more than one type of scholarship plan, state, if applicable, that each scholarship plan offered requires the subscriber to pay different fees and expenses and, if applicable, that the choice of scholarship plan affects the amount of compensation paid to the dealer by a member of the organization of the scholarship plan or a subscriber.
6.8 Under the sub-heading "Eligible studies", state the following using the same or substantially similar wording:
EAPs will be paid to your beneficiary only if he or she enrols in eligible studies. For a summary of the educational programs that qualify for EAPs under our plan[s], see "Summary of eligible studies" in this Detailed Plan Disclosure. [Insert if applicable- The plans offered under the prospectus each have their own criteria for what post-secondary programs qualify as eligible studies for receiving EAPs. We recommend that you carefully read the "Specific information about the plan" sections for each plan in this Detailed Plan Disclosure to better understand the differences among the plans.]
6.9 (1) Under the sub-heading "Payments from the plan" with the sub-sub-heading "Return of contributions", state the following using the same or substantially similar wording:
We always return your contributions less fees to you or to your beneficiary. Earnings from the plan will generally go to your beneficiary. If your beneficiary does not qualify to receive the earnings from your plan, you may be eligible to get back some of those earnings as an "accumulated income payment (AIP)". See the "Accumulated income payments" section(s) in this Detailed Plan Disclosure for more information about AlPs.
(2) Under the sub-sub-heading "Educational assistance payments", state the following using the same or substantially similar wording:
We will pay EAPs to your beneficiary if you meet the terms of your plan, and your beneficiary qualifies for the payments under the plan. The amount of each EAP depends on the type of plan you have, how much you contributed to it, the government grants in your plan and the performance of the plan's investments.
You should be aware that the Income Tax Act (Canada) has restrictions on the amount of EAP that can be paid out of an RESP at a time. [See Instruction].
INSTRUCTION
For the disclosure under subsection (2), briefly describe the restrictions under the Income Tax Act (Canada) on the amount of EAPs that can be paid at a time.
6.10 (1) Under the sub-heading "Unclaimed accounts", briefly describe what an unclaimed account is.
(2) Describe the steps that the investment fund manager will take to contact the subscriber and the beneficiary with respect to an unclaimed account.
(3) Describe what will happen to any unclaimed contributions, unclaimed earnings on contributions, government grants and earnings on government grants if the investment fund manager is unable to locate the subscriber or the beneficiary.
(4) Describe how a subscriber or beneficiary can obtain payments of any unclaimed money.
7.1 (1) This section applies to a multiple prospectus for scholarship plans that have the same investment objectives, investment strategies and investment restrictions.
(2) Set out, under the heading "How we invest your money" with the sub-heading "Investment objectives", the fundamental investment objectives of the scholarship plans, including any information that describes the fundamental nature of the scholarship plans or the fundamental features of the scholarship plans that distinguish them from other types of scholarship plans.
(3) Describe the nature of any securityholder or other approval that may be required to change the investment objectives of the scholarship plans.
(4) Describe any of the material investment strategies to be used to achieve those investment objectives.
(5) If each scholarship plan purports to arrange a guarantee or insurance in order to protect all or some of the principal amount of the investments made by subscribers, include this fact as a fundamental investment objective of the scholarship plans and
(a) identify the person or company providing the guarantee or insurance,
(b) provide the material terms of the guarantee or insurance, including the maturity date of the guarantee or insurance, and
(c) provide the reasons for which the guarantor or insurer, as applicable, could limit or avoid execution of the guarantee or insurance policy.
INSTRUCTIONS
(1) State the type or types of securities, such as money market instruments, first mortgages and bonds, in which the scholarship plans will be primarily invested under normal market conditions.
(2) If a particular investment strategy is an essential aspect of the scholarship plans, as evidenced by the manner in which the scholarship plans are marketed, disclose this strategy as an investment objective.
8.1 (1) This section applies to a multiple prospectus for scholarship plans that have the same investment objectives, investment strategies and investment restrictions.
(2) Describe under the sub-heading "Investment strategies" the following:
(a) the principal investment strategies that the scholarship plans intend to use in achieving the investment objectives, and
(b) the process by which the scholarship plans' portfolio adviser selects investments for the portfolios of the scholarship plans, including any investment approach, philosophy, practices or techniques used by the portfolio adviser or any particular style of portfolio management that the portfolio adviser intends to follow.
(3) Indicate the types of investments, other than those held by the scholarship plans in accordance with their fundamental investment objectives, which may form part of the portfolio assets of the scholarship plans under normal market conditions.
(4) If the scholarship plans may depart temporarily from their fundamental investment objectives as a result of adverse market, economic, political or other considerations, disclose any temporary defensive tactics the portfolio adviser may use or intends to use in response to such conditions.
INSTRUCTION
Scholarship plans may, in responding to subsection 8.1(2), provide a discussion of the general investment approach or philosophy followed by the portfolio adviser of the scholarship plan.
9.1 (1) This section applies to a multiple prospectus for scholarship plans that have the same investment objectives, investment strategies and investment restrictions.
(2) Under the sub-heading "Investment restrictions", describe any restrictions on investments adopted by the scholarship plans, beyond what is required under securities legislation.
(3) If the scholarship plans have received the approval of the securities regulatory authorities to vary any of the investment restrictions and practices contained in securities legislation, provide details of the permitted variations.
(4) Describe the nature of any securityholder or other approval that may be required in order to change the investment restrictions of the scholarship plans.
10.1 (1) Under the heading "Risks of investing in a scholarship plan", include an introduction using the following wording or wording that is substantially similar:
If you or your beneficiary does not meet the terms of your contract, it could result in a loss and your beneficiary could lose some or all of their EAPs. Please read the description of the plan-specific risks under "Risks of investing in this plan" in this Detailed Plan Disclosure.
(2) Under the sub-heading "Investment risks", include an introduction using the following wording or wording that is substantially similar:
The prices of the investments held by the scholarship plan[s] can go up or down. [State, as applicable - [Refer to "Risks of investing in this plan" in this Detailed Plan Disclosure for a description of/Below are [some of]] the risks that can cause the value of the scholarship plan ['s/s'] investments to change, which will affect the amount of EAPs available to beneficiaries.] Unlike bank accounts or guaranteed investment certificates, your investment in a scholarship plan is not covered by the Canada Deposit Insurance Corporation or any other government deposit insurer.
(3) For a multiple prospectus, list and describe the investment risks applicable to each of the scholarship plans offered under the prospectus.
(4) For a multiple prospectus that contains the disclosure required by section 7.1 of this Part of the Form, if, at any time during the 12-month period immediately preceding the date of the prospectus, more than 10% of the net assets of a scholarship plan were invested in the securities of an issuer other than a government security, disclose
(a) the name of the issuer and the securities,
(b) the highest percentage of the net assets of the scholarship plan that securities of that issuer represented during the 12-month period, and
(c) the risks associated with the investments, including the possible or actual effect on the liquidity and diversification of the scholarship plan.
INSTRUCTIONS
(1) Each risk factor listed must be described under a separate sub-sub-heading.
(2) Describe the risks in the order of the most serious to the least serious.
(3) Do not de-emphasize a risk factor by including excessive caveats or conditions.
(4) Include a discussion of general market, political, market sector, liquidity, interest rate, foreign currency, diversification and credit risks that apply to the portfolio of the scholarship plan, as appropriate.
(5) The term "government security" has the same meaning as in National Instrument 81-102 Investment Funds.
11.1 Under the heading "How taxes affect your plan", briefly describe the status of the scholarship plan for income tax purposes.
11.2 Under the sub-heading "How the plan is taxed", state in general terms the basis upon which the income and capital received by the scholarship plan are taxed.
11.3 (1) Under the sub-heading "How you are taxed", state in general terms how the subscriber will be taxed. State in general terms, as applicable to the scholarship plan(s) offered under the prospectus, using sub-sub-headings, the income tax consequences of
(a) a return of contributions at the maturity date,
(b) a withdrawal of contributions before the maturity date,
(c) a refund of sales charges or other fees,
(d) any other distributions to the subscriber in the form of income, capital or otherwise,
(e) a cancellation of units prior to the maturity date,
(f) a purchase of additional units,
(g) a transfer between scholarship plans,
(h) an additional contribution made to address backdating of a plan,
(i) an additional contribution made to cure defaults under the scholarship plan, and
(j) a contribution beyond the limit set by the Income Tax Act (Canada).
(2) Under the sub-sub-heading "If you receive an Accumulated income payment (AIP)",
(a) state the tax consequences of receiving an AIP,
(b) describe how an AIP may be transferred to a registered retirement savings plan, and
(c) describe the tax consequences of a transfer of an AIP to a registered retirement savings plan.
11.4 Under the sub-heading "How your beneficiary is taxed", state in general terms the income tax consequences to a beneficiary of a payment made to the beneficiary under the scholarship plan, including, as applicable, an EAP, a discretionary payment and a fee refund.
12.1 (1) Provide in a diagram or table, under the heading "Who is involved in running the plan[s]", information about the entities involved in operating the scholarship plan, including the investment fund manager, foundation, trustee, portfolio adviser, principal distributor, independent review committee, custodian, registrar and auditor of the scholarship plan.
(2) For each entity listed in the diagram or table, briefly describe the services provided by that entity, and the relationship of that entity to the investment fund manager. Include a description of how each of the following aspects of the operations of the scholarship plan is administered and who administers those functions:
(a) the management and administration of the scholarship plan, including valuation services, fund accounting and securityholder records, other than the management of the portfolio assets;
(b) the management of the portfolio assets, including the provision of investment analysis or investment recommendations and the making of investment decisions;
(c) the purchase and sale of portfolio assets by the scholarship plan and the making of brokerage arrangements relating to the portfolio assets;
(d) the distribution of the securities of the scholarship plan;
(e) if the scholarship plan is a trust, the trusteeship of the scholarship plan;
(f) if the scholarship plan is a corporation, the oversight of the affairs of the scholarship plan by the directors of the corporation;
(g) the custodianship of the assets of the scholarship plan;
(h) the oversight of the investment fund manager of the scholarship plan by the independent review committee;
(i) the oversight of the scholarship plan by any other body.
(3) For each entity listed in the diagram or table, other than the investment fund manager, provide, if applicable, the municipality and the province or country where it principally provides its services to the scholarship plan. Provide the complete municipal address for the investment fund manager of the scholarship plan.
INSTRUCTION
The 'foundation" refers to the not-for-profit entity that is the sponsor of the scholarship plan.
13.1 Under the heading "Your rights as an investor", state the following using the same or substantially similar wording:
You have the right to withdraw from an agreement to buy scholarship plan securities and get back all of your money (including any fees or expenses paid), within 60 days of signing the agreement. If the plan is cancelled after 60 days, you will only get back your contributions, less fees and expenses.
Any government grants you've received will be returned to the government.
In several provinces and territories, securities legislation also gives you the right to withdraw from a purchase and get back all of your money, or to claim damages, if the prospectus and any amendment contain a misrepresentation or are not delivered to you. You must act within the time limit set by the securities legislation in your province [insert if the scholarship plan(s) is/are distributed in one or more territories of Canada - or territory].
You can find out more about these rights by referring to the securities legislation of your province [insert if the scholarship plan(s) is/are distributed in one or more territories of Canada - or territory] or by consulting a lawyer.
14.1 (1) Under the heading "Other important information", state any other material facts relating to the securities being offered that are not disclosed under any other item in this Form and are necessary for the prospectus to contain full, true and plain disclosure of all material facts about the securities to be distributed.
(2) Provide any specific disclosure required to be disclosed in a prospectus under securities legislation that is not otherwise required to be disclosed by this Form.
(3) Subsection (2) does not apply to requirements of securities legislation that are form requirements for a prospectus.
INSTRUCTIONS
(1) Sub-headings that are not mandated by this Form may be used in this Item.
(2) For a single prospectus, provide this disclosure either under this Item or under Item 23 of Part C of this Form, whichever is more appropriate.
(3) For a multiple prospectus, provide this disclosure under this Item if the disclosure pertains to all of the scholarship plans described in the document. If the disclosure does not pertain to all of the scholarship plans, provide the disclosure under Item 23 of Part C of this Form.
15.1 (1) State on the back cover of the Detailed Plan Disclosure the name of the scholarship plan(s) offered under the prospectus, and the name, address and telephone number of the investment fund manager of the scholarship plan(s).
(2) State the following using the same or substantially similar wording:
You can find additional information about the plan[s] in the following documents:
• the plan's most recently filed annual financial statements,
• any interim financial reports filed after the annual financial statements, and
• the most recently filed annual fund report
management report of fund performance.These documents are incorporated by reference into this prospectus. That means they legally form part of this document just as if they were printed as part of this document.
You can get a copy of these documents at no cost by calling us at [insert the toll-free telephone number or telephone number where collect calls are accepted] or by contacting us at [insert the scholarship plan's e-mail address].
You'll also find these documents on our website at [insert the scholarship plan's designated website address]
These documents and other information about the plan[s] are also available at www.sedarplus.com.
The Items in this Part apply to each type of scholarship plan unless otherwise stated.
2.1 Include at the top of the first page of the Part C section of the prospectus the heading "Specific information about the [insert the name of the scholarship plan]".
2.2 Include,
(a) at the top of the first page of the first Part C section of the prospectus, the heading "Specific information about our plans", and
(b) at the top of each page of a Part C section of the prospectus, a heading consisting of the name of the scholarship plan described on that page.
3.1 Under the heading "Type of plan", disclose in the form of a table
(a) the type of scholarship plan, and
(b) the date on which the scholarship plan was started.
INSTRUCTION
In disclosing the date on which the scholarship plan was started, use the date on which the securities of the scholarship plan first became available for offer to the public, which will be on or about the date of the issuance of the first receipt for a prospectus of the scholarship plan.
4.1 (1) Under the heading "Who this plan is for", list the eligibility requirements for enrolment in the scholarship plan.
(2) Provide a brief statement of the suitability of the scholarship plan for particular investors, describing the characteristics of the subscriber and beneficiary for whom the scholarship plan may be an appropriate investment and for whom it may not be an appropriate investment.
INSTRUCTION
The disclosure provided under subsection 4.1 (2) must be consistent with the disclosure provided under Item 4 of Part A of this Form. Discuss whether the scholarship plan is particularly suitable for certain types of investors. Conversely, if the scholarship plan is particularly unsuitable for certain types of investors, emphasize this aspect of the plan and disclose the types of investors who should not invest in the scholarship plan, on both a short- and long-term basis.
5.1 (1) This Item applies to a group scholarship plan.
(2) Under the sub-heading "Your beneficiary group", describe
(a) what a beneficiary group is and the significance of belonging to a beneficiary group, and
(b) how the maturity date and year of eligibility are determined and the significance of the dates.
(3) Include the table below, introduced using the following wording or wording that is substantially similar:
The table below can help you determine your beneficiary group. In general, the beneficiary group is determined by the age of the beneficiary when you sign your contract.
Age of beneficiary when the plan is purchased
Beneficiary group
[Insert age of oldest beneficiary eligible to join the group scholarship plan] years old
[Insert year of eligibility for oldest beneficiary]
[Insert age corresponding to next year of eligibility in descending order] years old
[Insert year of eligibility for next oldest beneficiary]
...
0 years old
[Insert year of eligibility for youngest beneficiary]
INSTRUCTIONS
(1) In responding to subsection 5.1(2), provide disclosure regarding the sharing of earnings on contributions based on the number of beneficiaries in a beneficiary group, including the sharing of earnings on contributions where there is pre-maturity and post-maturity attrition.
(2) The table required under subsection 5.1 (3) is used to demonstrate how the year of eligibility relates to the age of the beneficiary on the application date. The disclosure in the column of this table titled "Age of beneficiary when the scholarship plan is purchased" must present the ages of the beneficiaries for whom subscribers may purchase a group scholarship plan, starting from the oldest to the youngest. For example, if a beneficiary cannot join the group scholarship plan after age 12, then that must be the age disclosed in the top row of that column. The ages disclosed in the subsequent row must follow in descending order.
(3) For the column titled "Beneficiary Group" in the table required under subsection 5.1(3), the "year of eligibility" disclosed in each row must be based on the year of eligibility that would typically correspond to a beneficiary of the age described in adjacent column of that table titled "Typical age of beneficiary when the scholarship plan is purchased" as of the date of the prospectus. For example, if the age of the beneficiary listed in the table is 12, the disclosure under "Beneficiary Group" must show the typical year of eligibility for a 12 year old beneficiary joining the scholarship plan as of the date of the prospectus.
6.1 Under the heading "Summary of eligible studies", state the following using the same or substantially similar wording:
The following is a description of the post-secondary programs that are eligible studies and qualify for EAPs under the [insert name of the scholarship plan].
Contact us or your sales representative to find out if the educational programs your beneficiary is interested in are eligible studies. We can provide you with a current list of qualifying institutions and programs on request. This list is also available on the plan's designated website.
For more information about receiving EAPs, see "Educational assistance payments" on page [insert page reference to the disclosure provided under section 19.2 of Part C of this Form] of this Detailed Plan Disclosure.
6.2 Under the sub-heading "What's eligible", briefly describe the types of programs that qualify for EAPs under the scholarship plan.
6.3 (1) Under the sub-heading "What's not eligible", briefly describe the types of programs that do not qualify for EAPs under the scholarship plan.
(2) If any post-secondary program that would qualify for an EAP under the Income Tax Act (Canada) would be considered eligible studies under the scholarship plan, state this fact. If there are differences between the types of programs eligible for payment of an EAP under the Income Tax Act (Canada) and programs recognized as eligible studies under the scholarship plan, state this fact and describe how the scholarship plan's requirements are different than the Income Tax Act (Canada) requirements.
(3) State, if applicable, that beneficiaries who do not enrol in eligible studies under the requirements of the scholarship plan will also not receive payments of government grants.
(4) If the scholarship plan does not recognize all of the same post-secondary programs that would qualify for an EAP under the Income Tax Act (Canada), then state the following using the same or substantially similar wording:
If you are interested in a post-secondary program that doesn't qualify for EAPs under the [insert the name of the scholarship plan] but would qualify for an EAP under the Income Tax Act (Canada), you should consider another type of plan. [Insert if applicable - For example, in our [insert, as applicable the name of the scholarship plan(s)], any post-secondary program that would qualify for an EAP under the Income Tax Act (Canada) is considered eligible studies for receiving an EAP under the plan.]
INSTRUCTIONS
(1) The list of institutions and programs that are "eligible studies" under the scholarship plan and are referred to in section 6.1 must be provided in a format that facilitates comprehension by the investor. The list must also be available on the plan's designated website in a location that does not have restricted access, i.e., it does not require a password or login account.
(2)The disclosure required by sections 6.2 and 6.3 may be provided in the form of a table to assist readability.
(3) Describe the programs required to be disclosed under sections 6.2 and 6.3 based on characteristics such as the type of educational institutions offering the programs, the duration of the programs and the location of the educational institutions.
7.1 (1) This section does not apply to a scholarship plan that is required to provide the disclosure under section 7.1 of Part B of this Form.
(2) Under the heading "How we invest your money" with the sub-heading "Investment objectives", state the fundamental investment objectives of the scholarship plan, including any information that describes the fundamental nature of the scholarship plan or the fundamental features of the scholarship plan that distinguish it from other types of scholarship plans.
(3) Describe the nature of any securityholder or other approval that may be required to change the investment objectives of the scholarship plan.
(4) Describe any of the material investment strategies to be used to achieve the scholarship plan's investment objectives.
(5) If the scholarship plan purports to arrange a guarantee or insurance in order to protect all or some of the principal amount of the investments made by subscribers, include this fact as a fundamental investment objective of the scholarship plan and
(a) identify the person or company providing the guarantee or insurance,
(b) provide the material terms of the guarantee or insurance, including the maturity date of the guarantee or insurance, and
(c) provide the reasons for which the guarantor or insurer could limit or avoid execution of the guarantee or insurance policy.
INSTRUCTION
In providing the disclosure required by this Item, follow the Instructions that apply to section 7.1 of Part B of this Form.
8.1 (1) This section does not apply to a scholarship plan that is required to provide the disclosure under section 8.1 of Part B of this Form.
(2) Describe under the sub-heading "Investment strategies" the following:
(a) the principal investment strategies that the scholarship plan intends to use in achieving its investment objectives, and
(b) the process by which the scholarship plan's portfolio adviser selects investments for the scholarship plan's portfolio, including any investment approach, philosophy, practices or techniques used by the portfolio adviser or any particular style of portfolio management that the portfolio adviser intends to follow.
(3) Indicate the types of investments, other than those held by the scholarship plan in accordance with its fundamental investment objectives, which may form part of the scholarship plan's portfolio assets under normal market conditions.
(4) If the scholarship plan may depart temporarily from its fundamental investment objectives as a result of adverse market, economic, political or other considerations, disclose any temporary defensive tactics the scholarship plan's portfolio adviser may use or intends to use in response to such conditions.
INSTRUCTION
A scholarship plan may, in responding to subsection 8.1(2), provide a discussion of the general investment approach or philosophy followed by the portfolio adviser of the scholarship plan.
9.1 (1) This section does not apply to a scholarship plan that is required to provide the disclosure specified under section 9.1 of Part B of this Form.
(2) Under the sub-heading "Investment restrictions", describe any restrictions on investments adopted by the scholarship plan, beyond what is required under securities legislation.
(3) If the scholarship plan has received the approval of the securities regulatory authorities to vary any of the investment restrictions and practices contained in securities legislation, provide details of the permitted variations.
(4) Describe the nature of any securityholder or other approval that may be required in order to change the investment restrictions of the scholarship plan.
10.1 (1) Under the heading "Risks of investing in this plan" with the sub-heading "Plan risks", include an introduction using the following wording or wording that is substantially similar:
You sign a contract when you open a plan with us. Read the terms of the contract carefully and make sure you understand the contract before you sign. If you or your beneficiary does not meet the terms of your contract, it could result in a loss and your beneficiary could lose some or all of his or her EAPs.
Keep in mind that payments from the plan are not guaranteed. We cannot tell you in advance if your beneficiary will qualify to receive any EAPs from the plan or how much your beneficiary will receive. We do not guarantee the amount of any payments or that the payments will cover the full cost of your beneficiary's post-secondary education.
In addition to the investment risks described under "Investment risks" on page(s) [insert a page reference to the investment risks disclosed under section 10.1(3) of Part B of this Form or section 10.2 of this Part of the Form, as applicable] of the prospectus, the following is a description of the risks of participating in this plan:
(2) List and describe any material risks associated with an investment in the scholarship plan, other than the investment risks associated with the portfolio held by the scholarship plan that are disclosed under section 10.1 of Part B of this Form or section 10.2 of this Part, including, as applicable to the scholarship plan,
(a) the risk of a change in attrition rates affecting the amount of EAPs available to beneficiaries,
(b) the risk of a decision not to provide a discretionary payment affecting the amount of money available to beneficiaries who enrol in eligible studies,
(c) the risk that the current sources of funding for discretionary payments may not be available at plan maturity,
(d) if there is no guarantee for any refunds of sales charges or other fees, the risk that the current sources of funding for the refunds may not be available at or after the maturity date of the subscriber's scholarship plan, and
(e) if the scholarship plan has more than one class or series of securities, the risk that the investment performance, expenses or liabilities of one class or series may affect the value of the securities of another class or series.
INSTRUCTION
In responding to section 10.2, follow Instructions (1)- (3) to section 10.1 of Part B of this Form.
10.2 (1) Subsections (2) to (5) do not apply to a scholarship plan that is required to provide the disclosure under section 7.1 of Part B of this Form.
(2) Under the heading "Risks of investing in this plan" with the sub-heading "Investment risks", include an introduction using the following wording or wording that is substantially similar:
The prices of the investments held by the scholarship plan can go up or down. Below are the risks that can cause the value of the plan's investments to change, which will affect the amount of EAPs available to beneficiaries.
(3) List and describe the investment risks applicable to the scholarship plan, other than those risks previously discussed under subsection 10.1(3) of Part B of this Form.
(4) Include specific cross-references to the risks described in response to subsection 10.1(3) of Part B of this Form that are applicable to the scholarship plan.
(5) If, at any time during the 12-month period immediately preceding the date of the prospectus, more than 10% of the net assets of a scholarship plan were invested in the securities of an issuer other than a government security, disclose
(a) the name of the issuer and the securities,
(b) the maximum percentage of the net assets of the scholarship plan that securities of that issuer represented during the 12-month period, and
(c) the risks associated with the investment in the securities, including the possible or actual effect on the liquidity and diversification of the scholarship plan.
(6) If the scholarship plan is required to provide the disclosure under section 7.1 of Part B of this Form, under the heading "Risks of investing in this plan" with the sub-heading "Investment risks", state the following using the same or substantially similar wording:
The prices of the investments held by the scholarship plan can go up or down. You can find a list of risks that can cause the value of the plan's investments to change under "Investment risks" on page [insert page reference to the risks disclosed under section 10.1(3) of Part B of this Form].
INSTRUCTION
In providing disclosure under this section, follow the Instructions to section 10.1 of Part B of this Form.
11.1 Under the heading "How the plan has performed", provide, in the form of the following table, the annual return of the scholarship plan for each of the past five years (or for a scholarship plan that has existed for less than five years, for each year the scholarship plan has been in existence) as disclosed in previously filed fund reports the most recently filed annual management report of fund performance of the scholarship plan, introduced using the following wording or wording that is substantially similar:
The table below shows how the investments in [insert name of the scholarship plan] performed in each of the past five financial years ending on [insert date of end of financial year for the scholarship plan]. Returns are after expenses have been deducted. These expenses reduce the returns you get on your investment.
It's important to note that this doesn't tell you how the plan's investments will perform in the future.
[Insert most recently completed Financial Year]
[Insert most recently completed Financial Year minus 1]
[Insert most recently completed Financial Year minus 2]
[Insert most recently completed Financial Year minus 3]
[Insert most recently completed Financial Year minus 4]
Annual Return
[Specify annual return]%
[Specify annual return]%
[Specify annual return]%
[Specify annual return]%
[Specify annual return]%
12.1 (1) Under the heading "Making contributions", state the minimum investment in the scholarship plan permitted under the prospectus and the maximum length of time a subscriber can make contributions under the plan.
(2) If the scholarship plan uses units, under the sub-heading "What is a unit?", describe the unit and state why the scholarship plan uses units. State if the value of a unit is based only on the value of the portfolio assets held by the scholarship plan and, if not, state what other factors the value of a unit is based on.
(3) Under the sub-heading "Your contribution options", describe all available contribution options.
(4) If the scholarship plan requires subscribers to make contributions to the plan in accordance with a contribution schedule, under the sub-heading "Contribution schedule", include an introduction to the contribution schedule using the following wording or wording that is substantially similar:
The contribution schedule below shows how much you have to contribute to buy a unit. The price you pay depends on your beneficiary group and whether you pay for your units all at once or make periodic contributions to pay for your units. [For a group scholarship plan, state - The prices are calculated so that the contributions of each subscriber for a beneficiary group will generate the same earnings per unit.]
Certain fees and expenses are deducted from your contributions. For more information, please see "Fees you pay" on page [insert page reference to the disclosure provided under section 14.2 of Part C of this Form].
The contribution schedule was prepared by [indicate name of entity/entities that prepared the contribution schedule] in [specify year the contribution schedule was prepared].
(5) Include the contribution schedule of the scholarship plan in the form of the following table, together with the following examples to explain how to use the contribution schedule to determine the contributions required to pay for each unit. Introduce the table using the following wording or wording that is substantially similar with the title "How to use this table" in bold type:
How to use this table:
For example, let's assume your beneficiary is a newborn. If you want to make monthly contributions until maturity, it will cost $[insert amount payable monthly for this option] each month for each unit you buy. You would have to make [insert total number of payments for this option] contributions over the life of your plan, for a total investment of $[insert total amount payable for this option].
If your child is five years old and you want to make annual contributions until maturity, it will cost $[insert amount payable annually for this option] each year for each unit you buy. You would have to make [insert total number of payments for this option] contributions over the life of your plan, for a total investment of $[insert total amount payable for this option].
Contribution schedule
Contribution options [See Instruction (2)]
[Insert youngest beneficiary by age] [See Instruction (3)]
[Insert next youngest beneficiary by age]
...
[Insert oldest beneficiary by age]
Monthly contribution Contribution amount Total number of contributions Total amount of contributions
[See Instruction (4)]
Annual contribution Contribution amount Total number of contributions Total amount of contributions
Lump sum contribution Contribution amount
(6) State the assumptions on which the contribution schedule is based and confirm that the assumptions are still reflective of current conditions and circumstances.
INSTRUCTIONS
(1) The contribution schedule must outline all available contribution options, including the lump sum contribution option.
(2) List the contribution options in the order based on the total number of contributions, from the largest number of contributions to the smallest number of contributions. For example, if the scholarship plan permits monthly, annual and lump sum contributions, list the contribution options in that order.
(3) The contribution schedule must be presented in the order based on the age of the beneficiaries, from the youngest to oldest.
(4) For each contribution option, set out the amount of each contribution, the total number of contributions, and the total amount payable for one unit.
(5) If the scholarship plan permits a subscriber to date their plan as at a date that is earlier than the application date, disclose the conditions or requirements that must be met to backdate a plan, including the maximum number of months that a plan may be backdated and the basis of calculation of any amount(s) payable by the subscriber in addition to the contributions required under the contribution schedule. Include a cross-reference to the disclosure provided under paragraph 11.3(1)(h) of Part B of this Form.
(6) The contribution amounts in the contribution schedule must not include fees for insurance.
12.2 (1) Under the sub-heading "If you have difficulty making contributions", state the following using the same or substantially similar wording:
If you miss one or more contributions, you may be in default of your plan. To stay in the plan, you'll have to make up the contributions you missed. [State if applicable - You'll also have to make up what the contributions would have earned if you had made them on time]. This can be costly.
For information about the steps you have to take to stay in the plan after missing contributions, see "Default, withdrawal or cancellation" on page [insert page reference to the disclosure provided under Item 17 of Part C of this Form].
(2) Under the sub-sub-heading "Your options", describe the options available to subscribers having difficulty making contributions, including reducing the amount of contributions, suspending contributions, transferring to another RESP and cancelling their scholarship plan.
(3) Describe any restrictions on the availability of the options referred to in subsection (2).
(4) For each option set out under subsection (2), disclose the fee payable for the option and the losses that may be incurred by the subscriber as a result of the option.
(5) Describe what will happen if a subscriber has difficulty making contributions and does not select any of the options set out under subsection (2).
INSTRUCTIONS
(1) A scholarship plan that does not require subscribers to make regular contributions to keep their plan in good standing must modify the disclosure under subsection 12.2(1) accordingly.
(2) If the cost of putting a plan in good standing after a voluntary suspension of the plan includes the payment of an amount equal to the interest that would have been earned on the missing contributions, disclose the current interest rate used as an annualized rate of interest and disclose how the interest is calculated.
(3) In disclosing any losses that may be incurred by a subscriber under subsection (4), state whether the subscriber may incur any loss of earnings, government grants, grant contribution room, amounts paid for sales charges and fees or loss of any other amount.
(4) If the disclosure for an option required by subsections (3) and (4) is provided elsewhere in Part C of the prospectus, a cross-reference to the disclosure for the option may be provided in response to subsections (3) and (4). For example, if transferring to another scholarship plan managed by the investment fund manager is an option available to the subscriber, a scholarship plan may refer investors to details of this type of transfer by providing a cross-reference to the disclosure provided under section 16.1 of Part C of this Form.
13.1 (1) Under the heading "Withdrawing your contributions", describe a subscriber's entitlement to a return of contributions made, less fees, at any time before the maturity date of their scholarship plan.
(2) Describe the steps a subscriber must take to withdraw some or all of their contributions before the maturity date of their scholarship plan.
(3) Disclose the fee for a withdrawal from their scholarship plan and describe the losses that may be incurred by a subscriber upon a withdrawal.
(4) Disclose whether a subscriber's plan will be cancelled if the subscriber withdraws all the contributions made to their plan. If so, provide a cross-reference to the disclosure provided under section 17.3 of Part C of this Form.
INSTRUCTION
In describing any losses that may be incurred by a subscriber under subsection (3), disclose whether the subscriber may incur any loss of earnings, government grants, grant contribution room, amounts paid for sales charges and fees or loss of any other amount.
14.1 Under the heading "Costs of investing in this plan", state the following using the same or substantially similar wording:
There are costs for joining and participating in the [insert name of scholarship plan]. The following tables list the fees and expenses of this plan. You pay some of these fees and expenses directly from your contributions. The plan pays some of the fees and expenses, which are deducted from the plan's earnings.
14.2 (1) Under the sub-heading "Fees you pay", provide a list of the fees and expenses that are deducted from contributions and that are not required to be provided in the table under section 14.4 of Part C of this Form in the form of the following table. Introduce the table using the following wording:
These fees are deducted from your contributions. They reduce the amount that gets invested in your plan, which will reduce the amount available for EAPs.
Fee
What you pay
What the fee is for
Who the fee is paid to
Sales charge
[Specify amount]
[Specify the purpose]
[Insert name of entity]
Account Maintenance Fee
[Specify amount]
[Specify the purpose]
[Insert name of entity]
[Specify other fees and expenses]
[Specify amount]
[Specify the purpose]
[Insert name of entity]
(2) If the sales charge listed in the table required by subsection (1) is deducted from contributions at a higher rate in the early period of participating in the scholarship plan, add a sidebar under the sub-heading "Fees you pay", using the margin of the page and state the following using the same or substantially similar wording with the title of the sidebar in bold type:
Paying off the sales charges
For example, assume that you buy one unit of the [Insert name of scholarship plan] on behalf of newborn child, and you commit to making monthly contributions until the maturity date to pay for that unit. [All/[specify lower percentage, if applicable]] of your first [insert number of contributions] contributions go toward the sales charge until [half/[specify other percentage if applicable]] of the sales charge is paid off. [State, as applicable - [Half/[specify other percentage if applicable]] of your next [insert number of contributions] contributions go toward the sales charge until it's fully paid off.] Altogether, it will take you [insert number of months] months to pay off the sales charge. During this time, [insert percentage] of your contributions will be used to pay the sales charge and [insert percentage] of your contributions will be invested in your plan.
(3) State whether any of the fees listed in the table in subsection (1) may be increased without subscriber approval.
INSTRUCTIONS
(1) In the table required under subsection 14.2(1), list the fees payable by subscribers' contributions. Each fee must be listed on a separate row in the table.
(2) In the table required under subsection 14.2(1) in the column titled "What you pay" state the amount of each fee. The amount of each fee must be disclosed based on how the fee is calculated. For example, if a particular fee is calculated as a fixed dollar amount per unit, or a fixed amount per year, it must be stated as such. Similarly, if a fee is calculated as a percentage of plan assets, that percentage must be stated. A statement or note that a fee is subject to applicable taxes, such as goods and services taxes or harmonized sales taxes, is permitted, if applicable.
(3) For a group scholarship plan or other type of scholarship plan that normally calculates the sales charge payable as a fixed dollar amount linked to the amount of contribution by a subscriber (i.e. $x.xx per unit), in addition to stating the fixed amount of sales charge per unit as required under Instruction (2), the disclosure of the amount of sales charge in the table required under subsection 14.2(1) in the column titled "What you pay" must also be expressed as a percentage of the cost of a unit of the scholarship plan. If the total cost of a unit of the scholarship plan varies depending on the contribution option or frequency selected, the percentage sales charge must be expressed as a range, between the lowest and the highest percentage of the unit cost the sales charge can represent, based on the different contribution options available to subscribers under the scholarship plan. This must be calculated as follows: (i) divide the sales charge per unit by the contribution option that has the highest total cost per unit, and (ii) divide the sales charge per unit by the contribution option that has the lowest total cost per unit. For example, if a scholarship plan calculates its sales charge as $200/unit, and the total cost per unit for a subscriber can range from $1000 to $5000 (based on the different options available to subscribers), the percentage range of the sales charge disclosed in the table would be 4% (200/5000) to 20% (200/1000). The disclosure in the table must also state that the exact percentage of the sales charge per unit for a subscriber will depend on the contribution option selected for contributing to the scholarship plan and how old their beneficiary is at the time they open the scholarship plan.
(4) In the table required under subsection 14.2(1) in the column titled "What you pay" describe how the fee is deducted from contributions if the fee amount deducted from each contribution is not the same. For example, if deductions for sales charges are not made from each contribution at a constant rate for the duration of the plan or for the period for which contributions are required to be made under the scholarship plan if it is less than the scholarship plan's duration, describe the amounts from contributions that are deducted to pay sales charges.
(5) In the table required under subsection 14.2(1) in the column titled "What the fee is for" provide a concise explanation of what the fee is used for.
(6) In the table required under subsection 14.2(1) in the column titled "Who the fee is paid to", state the name of the entity to which the fee is paid, such as the investment fund manager, the portfolio manager, the dealer, the foundation, etc.
(7) The disclosure required under subsection 14.2(2) must be based on the following assumptions: (i) the beneficiary is a newborn, (ii) the subscriber is purchasing one unit of the scholarship plan, (iii) the subscriber has agreed to a monthly contribution schedule with contributions payable until the scholarship plan's maturity date, and (iv) all of the mandatory fees that are normally deducted from a subscriber's contributions are deducted during the relevant period. The disclosure provided under subsection 14.2(2) must be consistent with the disclosure provided under subsection (2) of Item 10 of Part A of the form.
(8) The disclosure required in subsection 14.2(2) may alternatively be provided in a text box below the table required under subsection 14.2(1).
(9) For the disclosure required in subsection 14.2(2), if the scholarship plan does not offer units but uses a similar method for deducting sales charges as is described under subsection 14.2(2), the wording may be amended as is necessary to properly reflect the scholarship plan's features.
14.3 (1) Under the sub-heading "Fees the plan pays", provide a list of the fees and expenses that are payable by the scholarship plan in the form of the following table and introduced using the following wording:
The following fees are payable from the plan's earnings. You don't pay these fees directly. These fees affect you because they reduce the plan's returns which reduces the amount available for EAPs.
Fee
What you pay
What the fee is for
Who the fee is paid to
Administrative fee
[Specify amount]
[Specify purpose]
[Insert name of entity]
Portfolio management fee
[Specify amount]
[Specify purpose]
[Insert name of entity]
Custodian fee
[Specify amount]
[Specify purpose]
[Insert name of entity]
Independent review committee fee
[Specify amount]
[Specify purpose]
[Insert name of entity]
[Specify other fees and expenses]
[Specify amount]
[Specify purpose]
[Insert name of entity]
(2) State whether any of the fees or expenses listed in the table in subsection (1) may be increased without subscriber approval.
INSTRUCTIONS
(1) In the table, show all fees and expenses payable by the scholarship plan, even if it is expected that the investment fund manager or other member of the organization of the scholarship plan will waive or absorb some or all of those fees and expenses. Each fee must be listed in a separate row in the table.
(2) If one or more fees listed or required to be listed in the table are normally combined into an "all-inclusive fee" payable by the scholarship plan, the table may be amended as is necessary to reflect this fact.
(3) In the column titled "What the plan pays" state the amount of each fee listed in the table. The amount of fee stated must be disclosed based on how the fee is calculated. For example, if a fee is calculated based on a percentage of the scholarship plan's assets, it must be stated as such. For the "independent review committee fee", state the amount of any retainer payable to each member of the committee and any additional fees payable for meeting attendance and indicate if committee members expenses are reimbursed, and disclose the total dollar amount paid in connection with the independent review committee for the most recently completed financial year of the scholarship plan. A statement or note that a fee is subject to applicable taxes, such as goods and services taxes or harmonized sales taxes, is permitted, if applicable.
(4) In the column titled "What the fee is for" provide a concise explanation of what the fee is used for. If a fee is charged to the scholarship plan for on-going fund expenses, list the main components of those expenses covered by the fee.
(5) In the column titled "Who the fee is paid to", state the name of the entity to which the fee is paid, such as the investment fund manager, the portfolio manager, the dealer, the foundation, etc.
14.4 Under the sub-heading "Transaction fees", provide a list of the transaction fees in the form of the following table introduced using the following wording:
We will charge the following fees for the transactions listed below.
Fee
What you pay
What the fee is for
Who the fee is paid to
[Insert type of fee]
$[Specify amount]
[Insert how the fee is charged]
[Insert name of entity]
INSTRUCTIONS
(1) In the column titled "fee" describe the type of transaction for which the fee is charged; for example, replacing a cheque, changing the contribution schedule, changing the beneficiary, changing the maturity date, transferring a plan and a late application for EAPs. Each fee must be listed on a separate row in the table.
(2) In the column titled "Amount" specify the amount of each fee. The amount must be disclosed based on how the fee is calculated. For example if the fee is calculated as a fixed dollar amount or a percentage it must be disclosed as such.
(3) ln the column titled "How the fee is paid" state how the fee for each transaction is charged, for example, if the fee is payable directly by the subscriber or beneficiary, or if it is deducted from the earnings of the scholarship plan.
(4) In the column titled "Who the fee is paid to" specify the entity to which the fee is paid, such as the scholarship plan dealer, the investment fund manager, the Foundation, etc.
14.5 If applicable, under the sub-heading "Fees for additional services", provide a list of the fees payable for the additional services disclosed under section 6.6 of Part B of this Form in the form of the following table and introduced using the following wording:
The following fees are payable for the additional services listed below:
Fee
What you pay
What the fee is for
Who the fee is paid to
[Specify type of fee]
$[Specify amount]
[Specify how the fee is charged]
[Insert name of entity]
INSTRUCTIONS
(1) In the column titled "Fee", describe the type of service for which the fee is charged (for example, insurance services). Each fee must be listed in a separate row in the table.
(2) Under the column titled "What you pay" specify the amount of each fee. The fee must be disclosed based on how it is calculated. A statement or note that a fee is subject to applicable taxes, such as goods and services taxes or harmonized sales taxes, is permitted, if applicable.
(3) If insurance services are provided, under the column "What you pay", disclose the fee for insurance and disclose the portion of the fee that is paid by the insurer to the principal distributor, the investment fund manager, or an affiliate.
(4) If the fee payable for an additional service varies so that specific disclosure of the amount of the fee cannot be provided in the prospectus, provide the range of fees payable under the column titled "What you pay".
(5) In the column titled "How the fee is paid" state how the fee for each service is charged, for example, if the fee is an amount payable by the subscriber on a monthly basis in addition to contributions made under the contribution schedule.
(6) In the column titled "Who the fee is paid to" state the name of the entity to which the fee is paid, such as the scholarship plan dealer, the investment fund manager, the Foundation, etc. If insurance services are provided, the name of the insurer must be disclosed.
14.6 (1) Under the sub-heading "Refund of sales charges [and other fees]", disclose the details of all arrangements for the refunding of sales charges and any other fee paid by subscribers.
(2) In the disclosure required by subsection (1), for each fee that may be refunded, describe
(a) who pays the fee refund,
(b) who funds the fee refund and the sources of funding for the fee refund,
(c) whether the refund is guaranteed or not and what that means,
(d) the conditions or requirements that must be met to receive the fee refund,
(e) when the refund will be paid,
(f) whether the amount refunded will include interest,
(g) whether the refund is paid in cash to the subscriber or is credited to their plan,
(h) if applicable, whether the amount refunded will be considered a contribution to the scholarship plan for tax purposes, and
(i) whether the amount refunded is taxable to the subscriber or beneficiary.
(3) Describe the circumstances that may affect the ability of the current sources of funding for the fee refunds to continue to fund such payments.
(4) State whether the investment fund manager or any other entity has put any mechanism in place to continue to make fee refunds if any of the circumstances referred to in subsection (3) occurs.
(5) If a fee refund is payable on a discretionary basis, state the following wording with the first sentence in bold type:
Discretionary refunds are not guaranteed. You should not count on receiving a discretionary refund. [Specify entity] decides if it will provide a fee refund in any year.
INSTRUCTIONS
(1) A return of an enrolment fee is considered to be a refund of sales charges for the purposes of disclosure under this section.
(2) If a fee refund is paid in instalments, disclose each payment date and the amount or proportion of the refund payable at each date.
15.1 (1) Under the heading "Making changes to your plan" and the sub-heading "Changing your contributions", disclose whether or not a subscriber can change the contributions under a scholarship plan.
(2) If a subscriber can change the contributions under a scholarship plan, disclose
(a) the steps the subscriber must take to make the change,
(b) the conditions or requirements that must be met to make the change,
(c) the fee for making the change, and
(d) the losses that may be incurred by the subscriber or the beneficiary if the change is made.
15.2 (1) Under the sub-heading "Changing the maturity date", disclose whether or not a subscriber can change the maturity date of their plan.
(2) If a subscriber can change the maturity date, disclose
(a) the steps the subscriber must take to make the change,
(b) the conditions or requirements that must be met to make the change,
(c) the fee for making the change, and
(d) the losses that may be incurred by the subscriber or the beneficiary if the change is made.
15.3 (1) Under the sub-heading "Changing your beneficiary's year of eligibility", disclose whether or not a subscriber can change the year of eligibility of a beneficiary.
(2) If a subscriber can change the year of eligibility, disclose
(a) the steps the subscriber must take to make the change,
(b) the conditions or requirements that must be met to make the change,
(c) the fee for making the change, and
(d) the losses that may be incurred by the subscriber or the beneficiary if the change is made.
15.4 (1) Under the sub-heading "Changing the subscriber", disclose whether the contract permits the subscriber to be changed at any time during the life of a scholarship plan.
(2) If the subscriber may be changed, disclose
(a) the steps that are required to make the change,
(b) the conditions or requirements that must be met to make the change,
(c) the fee for making the change, and
(d) the losses that may be incurred by the subscriber or the beneficiary if the change is made.
15.5 (1) Under the sub-heading "Changing your beneficiary", disclose whether or not a subscriber can change the beneficiary of a scholarship plan.
(2) If the beneficiary may be changed, disclose
(a) the steps the subscriber must take to make the change,
(b) the conditions or requirements that must be met to make the change,
(c) the fee for making the change, and
(d) the losses that may be incurred by the subscriber or the beneficiary if the change is made.
15.6 (1) Under the sub-heading "Death or disability of the beneficiary", disclose the options available to a subscriber in the event of the death or disability of the beneficiary of the scholarship plan.
(2) The disclosure under this item must include
(a) how a disability is defined,
(b) how each option may be initiated and the conditions or requirements that must be met for each option,
(c) the fee for each option, and
(d) the losses that may be incurred by the subscriber or the beneficiary if the option is selected.
INSTRUCTIONS
(1) In discussing a change in contributions under a scholarship plan in response to section 15.1, state if the change in contributions may be made as a result of changing the contribution frequency or the number of units for which contributions are made.
(2) The disclosure of the conditions or requirements for making a change to the subscriber's plan required under this Item must include a description of any amounts required to be paid to make the change and the deadline for making the change.
(3) In disclosing the losses that may be incurred by a subscriber or a beneficiary in response to this Item, state if the subscriber or the beneficiary might incur any loss of earnings, government grants, grant contribution room, amounts paid for sales charges and fees or loss of any other amount.
16.1 (1) Under the heading "Transferring your plan" with the sub-heading "Transferring to [name the other scholarship plans managed by the investment fund manager of the scholarship plan]", state whether or not the scholarship plan allows a subscriber to transfer from the current plan to any of the other plans offered by the investment fund manager.
(2) Disclose
(a) the steps a subscriber must take to effect the transfer,
(b) the conditions or requirements that must be met to effect the transfer,
(c) the fee for the transfer,
(d) the losses that may be incurred by the subscriber or the beneficiary if the transfer is made, and
(e) for a group scholarship plan, whether or not a subscriber who has transferred out of a group plan may transfer back to the group plan.
16.2 (1) Under the sub-heading "Transferring to another RESP provider", state whether or not the scholarship plan allows a subscriber to transfer to an RESP provider unrelated to the investment fund manager.
(2) Disclose
(a) the steps a subscriber must take to effect the transfer,
(b) the conditions or requirements that must be met to effect the transfer,
(c) the fee for the transfer, and
(d) the losses that may be incurred by the subscriber or the beneficiary if the transfer is made.
16.3 (1) Under the sub-heading "Transferring to this plan from another RESP provider", state whether or not the scholarship plan allows a subscriber to transfer from an RESP provider unrelated to the investment fund manager to the scholarship plan.
(2) Disclose
(a) the steps a subscriber must take to effect the transfer,
(b) the conditions or requirements that must be met to effect the transfer, and
(c) the fee for the transfer.
INSTRUCTIONS
(1) The disclosure of the conditions or requirements that must be met to effect a transfer of a plan described under this Item must include a description of any amounts required to be paid to effect the transfer and the deadline for effecting the transfer.
(2) In disclosing the losses that may be incurred by a subscriber or a beneficiary in response to this Item, state if the subscriber or the beneficiary might incur any loss of earnings, government grants, grant contribution room, amounts paid for sales charges and fees or loss of any other amount.
17.1 (1) Under the heading "Default, withdrawal or cancellation" with the sub-heading "If you withdraw from or cancel your plan", describe how a subscriber can withdraw from or cancel a scholarship plan.
(2) Describe the amounts a subscriber is entitled to receive if the subscriber withdraws from a scholarship plan up to 60 days after signing a contract.
(3) Describe the amounts a subscriber is entitled to receive if the subscriber cancels a scholarship plan more than 60 days after signing a contract.
(4) Disclose the charges payable by a subscriber for a cancellation or withdrawal.
(5) Disclose the losses that may be incurred by the subscriber or the beneficiary if the subscriber cancels or withdraws from their scholarship plan.
17.2 (1) Under the sub-heading "If your plan goes into default", describe the circumstances in which a subscriber may be noted in default under the scholarship plan.
(2) Disclose the steps the investment fund manager will take to notify the subscriber when a default described in subsection (1) occurs.
(3) Disclose the steps a subscriber can take to remedy a default and disclose the costs associated with remedying the default, including any amounts payable by the subscriber. For a default due to missed contributions, describe how any amount payable by a subscriber as a result of missed contributions is calculated.
(4) For each default, disclose whether remedying the default will qualify a subscriber and a beneficiary for the same payments under the scholarship plan as if the default had not occurred.
(5) Disclose whether a default results in the cancellation of a subscriber's plan by the investment fund manager if the default is not remedied. If an unremedied default does not result in the cancellation of the subscriber's plan, disclose the losses that may be incurred by the subscriber or the beneficiary due to the default.
17.3 (1) Under the sub-heading "If we cancel your plan", describe any circumstances other than a subscriber's default in which the investment fund manager of the scholarship plan may cancel a subscriber's plan.
(2) Describe the amounts a subscriber is entitled to receive if the subscriber's scholarship plan is cancelled by the investment fund manager.
(3) Disclose the costs payable by a subscriber in connection with a cancellation by the investment fund manager.
(4) Disclose the losses that may be incurred by the subscriber or the beneficiary if the investment fund manager cancels the subscriber's scholarship plan.
17.4 (1) If applicable, under the sub-heading "Re-activating your plan", describe the circumstances in which a subscriber may re-activate a plan after cancellation of the scholarship plan, and specify the costs associated with re-activation and who bears the costs.
(2) Disclose whether re-activating a plan will qualify a subscriber and a beneficiary for the same payments under the scholarship plan as if the cancellation had not occurred.
17.5 Under the sub-heading, "If your plan expires", discuss the maximum duration of a subscriber's scholarship plan before it must be collapsed and what happens to the money from a collapsed scholarship plan.
INSTRUCTIONS
(1) In disclosing the losses that may be incurred by a subscriber or a beneficiary in response to Item 17, state whether the subscriber or the beneficiary may incur any loss of earnings, government grants, grant contribution room, amounts paid for sales charges and fees or loss of any other amount.
(2) If the costs of putting a scholarship plan in good standing after missing contributions or re-activating a scholarship plan after cancellation include the payment of an amount equal to the interest that would have been earned on contributions required by the scholarship plan, disclose the rate as an annualized rate of interest and disclose how the rate is calculated.
(3) If an AIP may be received upon cancellation of a scholarship plan, include a cross-reference to the disclosure provided under Item 20 of Part C of this Form.
18.1 (1) Under the heading "What happens when your plan matures", briefly explain what happens to a subscriber's scholarship plan at the maturity date.
(2) State whether the investment fund manager will notify the subscriber about the maturity date of their scholarship plan and how the notice is provided.
INSTRUCTION
In responding to section 18.1, briefly explain what happens to the contributions, government grants and earnings at the maturity date, such as the earnings for a beneficiary group being transferred into an EAP account for distribution to qualified beneficiaries.
18.2 (1) Under the sub-heading "If your beneficiary does not enrol in eligible studies", state that a beneficiary who does not enrol in eligible studies will not receive EAPs from the scholarship plan.
(2) Describe the options for a subscriber whose beneficiary does not enrol in eligible studies and disclose the losses that may be incurred by the subscriber under each option.
(3) State whether a subscriber may be eligible to receive an AIP. If an AIP may be payable, provide a cross-reference to the disclosure provided under Item 20 of Part C of this Form.
INSTRUCTIONS
(1) In responding to section 18.2, describe options including naming another beneficiary before the maturity date, transferring to another RESP or cancelling the scholarship plan.
(2) In describing the losses that may be incurred by the subscriber in response to subsection 18.2(2), cross-references to the disclosure provided under Items 15 to 17 of Part C of this Form may be provided, as applicable.
19.1 (1) Under the heading "Receiving payments from the plan" with the sub-heading "Return of contributions", describe when and how contributions are returned to the subscriber. State whether the amount returned is net of sales charges and fees deducted from contributions.
(2) If all or a part of a subscriber's contributions are returned, state what happens to the government grants. State whether it is possible for government grants to remain in the name of the beneficiary and if so, state the conditions or requirements that must be met to do so.
19.2 (1) Under the sub-heading "Educational assistance payments", disclose the conditions and requirements necessary for a beneficiary to receive EAPs under the scholarship plan, including the deadline for applying for EAPs, and state what happens if the beneficiary misses the deadline.
(2) Describe each option for paying EAPs to beneficiaries. For each option, disclose
(a) the number of payments,
(b) when each payment is made, and
(c) for a group scholarship plan, the percentage of the maximum total amount of EAPs payable at each payment date.
(3) For a group scholarship plan, if the total amount of EAPs payable to beneficiaries differs based on the number of years of eligible studies, disclose the number of years of eligible studies that qualifies for the payment of the maximum total amount of EAPs and briefly describe the eligible studies with that duration.
(4) For a group scholarship plan that does not offer EAP payment options tailored to reduced programs, state, if applicable, that beneficiaries who enrol in eligible studies of a shorter duration than the full period will not qualify for the maximum number of EAPs and will receive a lower total amount of EAPs over the duration of their eligible studies than beneficiaries who enrol in eligible studies for the full period.
(5) For a group scholarship plan that offers EAP payment options tailored to reduced programs, if the total amount of EAPs payable under an EAP payment option tailored to reduced programs is less than the maximum total amount of EAPs, state the total amount of EAPs payable under the EAP payment option as a percentage of the maximum total amount of EAPs.
INSTRUCTIONS
(1) In providing the disclosure under subsection 19.2(1), do not repeat the type of studies that qualify for EAPs. Instead, include a cross-reference to the disclosure provided under section 6.2 of Part C of this Form.
(2) The disclosure under subsection 19.2(1) must include a discussion of any requirements for a beneficiary to remain eligible for EAPs under the scholarship plan for each successive year of study.
(3) The "maximum total amount of EAPs" is the total amount of EAPs that can be received by a beneficiary who meets the requirements of the scholarship plan for receiving the maximum number and amount of EAPs.
(4) In providing the disclosure under subsection 19.2(3), describe generally the types of programs for which a beneficiary will receive the maximum total amount of EAPs (for example, four years of eligible studies that may consist of a 4-year program or two 2-year programs).
(5) The "full period" is the number of years of eligible studies that qualifies for the payment of the maximum total number and amount of EAPs.
(6) An "EAP payment option tailored to reduced programs" is an EAP payment option that pays approximately same total amount of EAPs for eligible studies with a shorter duration as the EAPs payable under the scholarship plan for eligible studies of longer duration. For example, an EAP payment option that makes two payments for a 2-year post-secondary program, where each payment is twice the amount of each of the four payments that would be made for a 4-year post-secondary program, is an EAP payment option tailored to reduced programs.
(7) A scholarship plan may use a table to illustrate the schedule of payments and the amount paid in each year of eligible studies for each EAP payment option offered.
19.3 (1) Under sub-sub-heading, "How we determine EAP amounts", state the components of EAPs paid under the scholarship plan.
(2) Describe how the value of EAPs is determined for each year of eligible study. State whether or not any oversight of the calculation of EAPs is provided by an entity other than the investment fund manager.
(3) Describe any restrictions, under the Income Tax Act (Canada) or the scholarship plan's rules, on the amount of EAP that can be paid for each year of eligible studies.
(4) Describe, as applicable to the type of scholarship plan,
(a) how unrealized capital gains or losses on investments in the scholarship plan are allocated;
(b) how earnings attributable to units or plans cancelled before the maturity date are allocated;
(c) how earnings attributable to units or plans cancelled after the maturity date are allocated;
(d) how the difference between the maximum total amount of EAPs and the lower amount collected by beneficiaries who enrol in eligible studies that do not qualify for the maximum total amount of EAPs is allocated;
(e) how the government grants accrued in the scholarship plan and the earnings from government grants are allocated.
INSTRUCTION
The amount for which disclosure is required under paragraph 19.3(4)(d) is the amount that is not collected by beneficiaries in a beneficiary group because they do not enrol in eligible studies of sufficient duration to qualify for the maximum total amount of EAPs.
19.4 (1) This section applies to a group scholarship plan.
(2) Under the sub-sub-heading "Payments from the EAP account", provide information in the form of the following table about the funding of the EAP account. Introduce the table using the following wording or wording that is substantially similar with the title of the table "Past breakdown of income in the EAP account" in bold type:
A portion of each EAP consists of a beneficiary's share of the EAP account. The rest of an EAP is made up of the beneficiary's government grants and the earnings on those government grants.
The EAP account holds the income earned on contributions made by subscribers. This includes the income earned on contributions of subscribers who have cancelled their plan or whose plan was cancelled by us. There is a separate EAP account for each beneficiary group.
Past breakdown of income in the EAP account
The table below shows the breakdown of income in the EAP account at the maturity date for the five beneficiary groups that most recently reached their year of eligibility.
The breakdown of income can vary by beneficiary group. The amount of income earned on contributions depends on the performance of the plan's investments. The amount of income from cancelled plans depends on how many plans were cancelled, as well as the investment performance of that money.
Beneficiary group
[Most recent year]
[Most recent year minus 1]
[Most recent year minus 2]
[Most recent year minus 3]
[Most recent year minus 4]
Income earned on contributions
[Specify as percentage of total EAP account]
[Specify as percentage of total EAP account]
[Specify as percentage of total EAP account]
[Specify as percentage of total EAP account]
[Specify as percentage of total EAP account]
Income from cancelled plans
[Specify as percentage of total EAP account]
[Specify as percentage of total EAP account]
[Specify as percentage of total EAP account]
[Specify as percentage of total EAP account]
[Specify as percentage of total EAP account]
EAP account Total
100%
100%
100%
100%
100%
(3) Provide information in the form of the following table about the historical payment of amounts from the EAP account. Introduce the table using the following wording or wording that is substantially similar with the title of the table "Past payments from the EAP account" in bold type:
Past payments from the EAP account
The table below shows how much was paid from the EAP account per unit for the five beneficiary groups that most recently reached their year of eligibility. [For a scholarship plan that offers EAP payment options tailored to reduced programs, state - This table shows only the amount paid per unit for beneficiaries who selected the [specify EAP payment option for the full period]. We also offer [a] payment option[s] that pay[s] EAPs tailored to shorter programs].
Keep in mind that scholarship plans are generally long-term investments. The payments shown largely reflect investments made years ago. It's important to note that this doesn't tell you how much a beneficiary will receive in the future.
Year of studies
Payments from EAP account by beneficiary group
[Most recent year]
[Most recent year minus 1]
[Most recent year minus 2]
[Most recent year minus 3]
[Most recent year minus 4]
First year [if applicable] [See Instruction (2)]
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
Second year
See note 1
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
Third year
See note 1
See note 1
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
Fourth year
See note 1
See note 1
See note 1
$[Specify amount] per unit
$[Specify amount] per unit
Note 1: The amount is not shown because the beneficiaries in this beneficiary group are not yet enrolled in that year of studies.
INSTRUCTION
The tables required in section 19.4 must list the five beneficiary groups that most recently reached their year of eligibility as at the date of the prospectus.
19.5 (1) For a group scholarship plan, immediately under the sub-heading "If your beneficiary does not complete or advance in eligible studies", state the following using the same or substantially similar wording:
If your beneficiary does not complete or advance in their program, they may lose one or more EAPs. This can happen if your beneficiary does not complete all the courses required to advance to the next year of the program, decides to enrol in another program that is not considered an advancement from prior study, or drops out of school before completing their program.
[state, if applicable - Your beneficiary may be able to defer a payment if they go back to a qualifying program. Deferrals are at our discretion.]
(2) Under the sub-heading "If your beneficiary does not complete or advance in eligible studies", disclose available options if the beneficiary does not complete or advance in their program.
(3) Disclose what happens to the earnings of the subscriber's scholarship plan if the beneficiary does not complete or advance in their program. For a group scholarship plan, also provide a cross-reference to the disclosure provided under section 22.3 of Part C of this Form.
INSTRUCTIONS
(1) If the scholarship plan provides the option for a beneficiary to defer the payment of an EAP, state the period of time that an EAP may be deferred and the conditions and requirements that must be met to receive a deferred payment after the disclosure in the second paragraph of subsection 19.5(1).
(2) If the details of an option provided under subsection 19.5(2) have been disclosed elsewhere in the prospectus, provide a cross-reference to the disclosure contained in the prospectus. For example, if a subscriber may cancel their scholarship plan and receive an AIP, provide a cross-reference to the disclosure provided under Item 17 and Item 20 of Part C of this Form.
20.1 (1) Under the sub-heading "Accumulated income payments", disclose
(a) the conditions or requirements necessary to receive an AIP,
(b) the components of an AIP,
(c) the option for a subscriber who has received an AIP to transfer the payment to a registered retirement savings plan, and
(d) any costs or other losses that the subscriber or the beneficiary could incur in receiving an AIP.
(2) State whether there may be tax consequences as a result of receiving an AIP and provide a cross- reference to the disclosure provided under subsection 11.3(2) of Part B of this Form.
21.1 (1) Under the sub-heading "Discretionary payments", if discretionary payments may be made to beneficiaries, state that beneficiaries may receive a discretionary payment in addition to their EAPs.
(2) Disclose when discretionary payments are made.
(3) State who decides whether a discretionary payment will be made and state the requirements or conditions that must be met in order to be eligible to receive a discretionary payment.
(4) Disclose how the amount of discretionary payments is determined and the sources of funding for the discretionary payments.
(5) Describe the circumstances that may affect the ability of the current sources of funding for the discretionary payments to continue to fund the discretionary payments.
(6) State whether the investment fund manager or any other entity has put any mechanism in place to continue to make discretionary payments if any of the circumstances referred to in subsection (5) occur.
(7) State whether the investment fund manager has established a funding and investment policy intended to ensure sufficient money is available to continue to fund discretionary payments at the historical levels reported in section 21.2 of Part C of this Form. Provide details of any funding policy and the current value of any fund. If no funding policy exists, state that fact and state the consequences of not having a policy.
(8) State the following using the same or substantially similar wording with the first sentence in bold type:
Discretionary payments are not guaranteed. You must not count on receiving a discretionary payment. The [insert name of the entity funding the discretionary payment] decides if it will make a payment in any year and how much the payment will be. If the [insert name of the entity funding the discretionary payment] makes a payment, you may get less than what has been paid in the past. You may also get less than what is paid to beneficiaries in other beneficiary groups.
21.2 Provide information in the form of the following table about the historical discretionary payments made. Introduce the table using the following wording or wording that is substantially similar with the title of the table "Past discretionary payments" in bold:
Past discretionary payments
The table below shows the amount of discretionary payments paid per unit for the five beneficiary groups that most recently reached their year of eligibility.
It's important to note that this doesn't tell you if a beneficiary will receive a payment or how much they will receive. We may decide not to make these payments in future years. If we do make payments, they could be less than what we've paid in the past.
Discretionary payments by beneficiary group
Year of studies
[Most recent year]
[Most recent year minus 2]
[Most recent year minus 3]
[Most recent year minus 4]
[Most recent year minus 5]
First year [if applicable]
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
Second year
See note 1
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
Third year
See note 1
See note 1
$[Specify amount] per unit
$[Specify amount] per unit
$[Specify amount] per unit
Fourth year
See note 1
See note 1
See note 1
$[Specify amount] per unit
$[Specify amount] per unit
Note 1: The amount is not shown because the beneficiaries in this beneficiary group are not yet enrolled in that year of studies.
INSTRUCTIONS
(1) If the scholarship plan offers an EAP payment option tailored to reduced programs and the amount of discretionary payment per unit is the same for each EAP payment option, state, if applicable, that beneficiaries who select the EAP payment option tailored to reduced programs may receive a lesser total amount of discretionary payments than beneficiaries who receive the largest number of EAPs.
(2) If the amount of discretionary payment per unit is not the same for each EAP payment option, provide information, substantially in the form of the table required in section 21.2, for the historical discretionary payments per unit for each EAP payment option tailored to reduced programs.
This Item applies to a group scholarship plan.
22.1 (1) Under the heading "Attrition", state the following using the same or substantially similar wording:
You and your beneficiary must meet the terms of the plan in order for your beneficiary to qualify for all of the EAPs under the plan. If beneficiaries fail to qualify for some or all of their EAPs, there will be fewer beneficiaries remaining in the beneficiary group to share the amount of money available for paying EAPs. This is known as "attrition".
Your beneficiary may not qualify for some or all of their EAPs if:
• before the maturity date of the plan, you cancel your plan or transfer your plan to another RESP, or we cancel your plan because you failed to make contributions on schedule and did not take action to keep your plan in good standing. This is known as "pre-maturity attrition"; or
• after the maturity date of the plan, your beneficiary decides not to pursue a post-secondary education, does not attend a qualifying education program, or does not attend a qualifying education institution for the maximum period provided for in the plan. This is known as "post-maturity attrition".
22.2 (1) Under the sub-heading "Pre-maturity attrition", state the following using the same or substantially similar wording:
If you leave the plan before it matures, you will get back your contributions less fees. You will not get back any earnings. The earnings on your contributions up to the time your plan is cancelled will go to the EAP account and be paid to the remaining beneficiaries in your beneficiary group as part of their EAPs.
(2) If the group scholarship plan permits a subscriber to receive an AIP on the earnings from government grants, state the following using the same or substantially similar wording:
You may, however, be eligible to receive an AIP on the earnings from the government grants in your plan. See "Accumulated income payments" for information on how to determine if you are eligible for an AIP from the plan.
(3) Provide information in the form of the following table about the income from cancelled units for each beneficiary group as at the scholarship plan's most recent financial year end. Introduce the table using the following wording or wording that is substantially similar with the title of the table "Income from cancelled units" in bold type:
Income from cancelled units
The table below shows the current value of the income from cancelled units by beneficiary group. The amount of income from cancelled plans available to beneficiaries after the maturity date will depend on how many subscribers cancel their plan, how many beneficiaries qualify for EAPs and the investment performance of the scholarship plan.
Beneficiary group
Percentage of units that have been cancelled
Total income from cancelled units available to remaining units
Income from cancelled units available to each remaining unit
[Specify year of eligibility of oldest beneficiary group available for enrolment under the prospectus]
[Specify as percentage of total number of units purchased for beneficiary group]
$[Specify amount]
$[Specify amount] per unit
[Specify year of eligibility of next oldest beneficiary group available for enrolment under the prospectus]
[Specify as percentage of total number of units purchased for beneficiary group]
$[Specify amount]
$[Specify amount] per unit
...
[Specify year of eligibility of youngest beneficiary group available for enrolment under the prospectus]
[Specify as percentage of total number of units purchased for beneficiary group]
$[Specify amount]
$[Specify amount] per unit
(4) Provide information in the form of the following table about the pre-maturity attrition rate for the scholarship plan. Introduce the table using the following wording or wording that is substantially similar with the title of the table "Plans that did not reach maturity" in bold type:
Plans that did not reach maturity:
The table below shows the percentage of plans that did not reach maturity for each of the five beneficiary groups shown below. The most common reasons why plans did not reach maturity were because the subscriber cancelled their plan, we cancelled their plan due to a default, the subscriber transferred to another type of plan we offer, or the subscriber transferred to another RESP provider.
Of the last five beneficiary groups of the [insert name of group scholarship plan], an average of [see Instruction (1)]% of the plans in each group were cancelled before their maturity dates.
Maturity date of beneficiary group
Percentage of plans that did not reach maturity
[Most recent maturity date by year]
[See Instruction (2)]%
[Most recent maturity date by year minus 1]
[See Instruction (2)]%
[Most recent maturity date by year minus 2]
[See Instruction (2)]%
[Most recent maturity date by year minus 3]
[See Instruction (2)]%
[Most recent maturity date by year minus 4]
[See Instruction (2)]%
Average
[See Instruction (1)]%
INSTRUCTIONS
(1) Disclose the average rate required under subsection 22.2(3) using the same calculation set out in the Instructions that apply to Item 9 of Part A of this Form.
(2) For each beneficiary group that had a maturity date in the five most recent years, calculate the percentage of plans that did not reach maturity by following Instructions (2) to (5) that apply to Item 9 of Part A of this Form.
22.3 (1) Under the sub-heading "Post-maturity attrition", state the following using the same or substantially similar wording:
If your beneficiary does not pursue or complete eligible studies, you will get back your contributions, less fees. You will not get back any earnings. [Insert if applicable - A beneficiary may lose one or more EAPs if they do not enrol in four years of eligible studies.]
(2) Provide information in the form of the following table about the EAP payment rates of the scholarship plan after maturity. Introduce the table using the following wording or wording that is substantially similar with the title of the table "Past payments of EAPs" in bold:
Past payments of EAPs [state if the scholarship plan offers an EAP payment option tailored to reduced programs - four years of eligible studies]
The table below shows the percentage of beneficiaries who received the maximum of [insert maximum number of EAPs payable under the scholarship plan] EAPs under the plan and those who received some or no EAPs, for each of the five beneficiary groups that would have most recently completed their eligible studies.
Beneficiary group [See Instruction (1)]
[Most recent year]
[Most recent year minus 1]
[Most recent year minus 2]
[Most recent year minus 3]
[Most recent year minus 4]
Beneficiaries who received all [3 or 4] EAPs
[Specify percentage]% [See Instructions (2) and (3)]
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
Beneficiaries who received only 3 out of 4 EAPs [as applicable]
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
Beneficiaries who received only 2 out of [3 or 4] EAPs
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
Beneficiaries who received only 1 out of [3 or 4] EAPs
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
Beneficiaries who received no EAPs
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
Total
100%
100%
100%
100%
100%
(3) If the scholarship plan offers an EAP payment option tailored to reduced programs, provide information in the form of the following table about the EAP payment rates of the scholarship plan after maturity. Introduce the table using the following wording or wording that is substantially similar with the title of the table "Past payments of EAPs [- [specify reduced number of years]-year program]" in bold:
Past payments of EAPs [- [specify reduced number of years]-year program]
For EAP payment options tailored to eligible studies of [specify reduced number of years] years, the table[s] below show[s] the number of beneficiaries who received all of their EAPs and the number who received some or none of their EAPs, for each of the five beneficiary groups that would have most recently completed their eligible studies.
Beneficiary group [See Instruction (1)]
[Most recent year]
[Most recent year minus 1]
[Most recent year minus 2]
[Most recent year minus 3]
[Most recent year minus 4]
Beneficiaries who received [all] [1, 2, or 3] EAP[s]
[Specify percentage]% [See Instructions (2) -- (4)]
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
Beneficiaries who received only 2 out of 3 EAPs [as applicable]
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
Beneficiaries who received only 1 out of [2 or 3] EAPs [as applicable]
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
Beneficiaries who received no EAPs
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
[Specify percentage]%
Total
100%
100%
100%
100%
100%
(4) Disclose in a footnote to the tables required under subsections (2) and (3) any change to the EAP payout option available to beneficiaries, if a change occurred in the past five years.
INSTRUCTIONS
(1) In the tables required under subsections 22.3(2) and (3), present the five most recent beneficiary groups by year of eligibility for which the maximum number of EAPs under the EAP payment option has been paid as at the most recent financial year end of the scholarship plan and beneficiaries in the beneficiary group have no further opportunity to collect EAPs. For example, do not include a beneficiary group that has been eligible to be paid only one EAP if the maximum number of EAPs payable is four.
(2) For a group scholarship plan that does not offer EAP payment options tailored to reduced programs, calculate each percentage as a percentage of the total number of beneficiaries in the beneficiary group at the maturity date.
For a group scholarship plan that offers EAP payment options tailored to reduced programs, calculate each percentage as a percentage of the total number of beneficiaries in the beneficiary group at the maturity date who selected the relevant payment option.
(3) Present the percentages as at the financial year end referred to in Instruction (1).
(4) For a group scholarship plan that offers EAP payment options tailored to reduced programs, in response to subsection 22.3(3), prepare a table for each payout option, modifying the number of rows in the table as applicable. For example, for a scholarship plan that provides the option to elect payment of two EAPs for a 3- year program, present a table containing rows to show the number of beneficiaries who received two out of two EAPs, the number of beneficiaries who received only one out of two EAPs and the number of beneficiaries who received no EAPs.
23.1 (1) Under the heading "Other important information", state any other material facts relating to the securities being offered that are not disclosed under any other item in this Form and are necessary for the prospectus to contain full, true and plain disclosure of all material facts about the securities to be distributed.
(2) Provide any specific disclosure required to be disclosed in a prospectus under securities legislation that is not otherwise required to be disclosed by this Form.
(3) Subsection (2) does not apply to requirements of securities legislation that are form requirements for a prospectus.
INSTRUCTIONS
(1) Sub-headings that are not mandated by this Form may be used in this Item.
(2) For a single prospectus, provide this disclosure either under this Item or under Item 14 of Part B of this Form, whichever is more appropriate.
(3) For a multiple prospectus, provide this disclosure under this Item if the disclosure does not pertain to all of the scholarship plans described in the document. If the disclosure pertains to all of the scholarship plans described in the Detailed Plan Disclosure, provide the disclosure under Item 14 of Part B of this Form.
1.1 (1) At the top of the first page of the Part D section of the prospectus, under the heading "About [insert name of the scholarship plan provider]" with the sub-heading "An overview of the structure of our plan[s]", state the full corporate name of the scholarship plan or, if the scholarship plan is an unincorporated entity, the full name under which it carries on business, and the address of its head or registered office.
(2) State the names of the scholarship plan's directors, officers, trustees and partners, as applicable.
(3) State the laws under which the scholarship plan was formed or, if the scholarship plan is an unincorporated entity, the laws under which it carries on business, and the date and manner of its formation.
(4) Identify the constating documents of the scholarship plan and, if any material amendments have occurred in the last 10 years, state that the constating documents have been amended in the last 10 years and describe the amendments.
(5) If the scholarship plan's name has changed in the last 10 years, state the scholarship plan's former name and the date(s) on which it was changed.
INSTRUCTION
The information required for this Item may be presented in the form of a table.
2.1 (1) Under the sub-heading "Directors and officers of the Plan", list the names, the municipality of residence or postal address, and the principal occupations at, or within the five years preceding the date of the prospectus, of all directors or executive officers of the scholarship plan.
(2) If the principal occupation of a director or executive officer of the scholarship plan is that of a partner, director or officer of a company other than the scholarship plan, state the business in which the company is engaged.
(3) If a director or executive officer of a scholarship plan has held more than one position in the scholarship plan, state only the first and last positions held.
2.2 (1) Under the sub-heading "Manager of the scholarship plan", state the name, address, telephone number, e-mail address and, if applicable, website address of the investment fund manager of the scholarship plan.
(2) Provide particulars of the investment fund manager, including the legal structure of the investment fund manager, the history and background of the investment fund manager.
(3) Under the sub-sub-heading "Duties and services to be provided by the manager", describe the duties and services provided by the investment fund manager of the scholarship plan.
(4) Under the sub-sub-heading "Details of the management agreement", provide a brief description of the essential terms of any agreement with the investment fund manager entered into or to be entered into with the scholarship plan, including any termination rights.
(5) Under the sub-sub-heading "Officers and directors of the manager", state
(a) the name and municipality of residence of each partner, director and executive officer of the investment fund manager and indicate the respective positions held with the investment fund manager and their respective principal occupations within the five preceding years,
(b) if a partner, director or executive officer of the investment fund manager has held more than one office with the investment fund manager within the past five years, state only the current office held, and
(c) if the principal occupation of a partner, director or executive officer of the investment fund manager is with an organization other than the investment fund manager, state the principal business in which the organization is engaged.
(6) Under the sub-sub-heading "Cease trade orders and bankruptcies",
(a) if applicable, state if a partner, director or executive officer of the investment fund manager, the scholarship plan, the foundation or any other entity responsible for the day-to-day administration of the scholarship plan is, as at the date of the prospectus or pro forma prospectus, as applicable, or was within 10 years before the date of the prospectus or pro forma prospectus, as applicable, a director, chief executive officer or chief financial officer of any other issuer, that was
(i) subject to an order that was issued while the partner, director or executive officer was acting in the capacity of director, chief executive officer or chief financial officer, or
(ii) was subject to an order that was issued after the partner, director or executive officer ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity of director, chief executive officer or chief financial officer, and
(b) if a statement is required by paragraph (a), describe the basis on which the order was made and whether the order is still in effect.
(7) For the purposes of subsection (6), "order" means any of the following, if in effect for a period of more than 30 consecutive days:
(a) a cease trade order;
(b) an order similar to a cease trade order;
(c) an order that denied the relevant issuer access to any exemption under securities legislation.
(8) If applicable, state if a partner, director or executive officer of the investment fund manager, the scholarship plan, the foundation or any other entity responsible for the day-to-day administration of the scholarship plan
(a) is, as at the date of the prospectus or pro forma prospectus, or has been within the 10 years before the date of the prospectus or pro forma prospectus, as applicable, a partner, director or executive officer of any issuer that, while that person was acting in that capacity, or within one year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets, or
(b) within the 10 years before the date of the prospectus or pro forma prospectus, as applicable, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the partner, director or executive officer.
INSTRUCTIONS
(1) If any of the duties or functions of the investment fund manager are performed by another entity, the disclosure required under subsections (2), (3), (4) and (5) must also be provided for that entity.
(2)The disclosure required by subsections (6) and (8) also applies to any personal holding companies of any of the persons referred to in subsections (6) and (8).
(3) A management cease trade order that applies to directors and executive officers of the scholarship plan is an "order" for the purposes of paragraph (10)(a) and must be disclosed, whether or not the director, chief executive officer or chief financial officer was specifically named in the order.
2.3 Under the sub-heading "Trustee", provide details of the trustee of the scholarship plan, including the municipality and the province or country where the trustee principally provides its services to the scholarship plan.
2.4 (1) Under the sub-heading "The Foundation", state the name and municipal address of the Foundation.
(2) Describe the role of the Foundation, including its mandate and responsibilities.
(3) List the names and municipality of residence of the directors and executive officers of the Foundation, the respective positions and offices held with the Foundation, and their respective principal occupations at, or within the five years preceding, the date of the prospectus.
(4) If a director or executive officer of the Foundation has held more than one office with the Foundation within the last five years, state only the current office held.
(5) If the Foundation provides reports of its activities to subscribers, provide information about how frequently reports are prepared, how a subscriber may obtain a copy of the report, and whether there is any cost to obtaining a report.
2.5 (1) Under the sub-heading "Independent review committee", briefly describe the independent review committee of the scholarship plan, including
(a) the mandate and responsibilities of the independent review committee, and
(b) the composition of the independent review committee, including the names of its members, and the reasons for any change in its composition since the date of the most recently filed prospectus of the scholarship plan, as applicable.
(2) State the following using the same or substantially similar wording:
At least annually, the independent review committee prepares a report of its activities for subscribers that is available on the [scholarship plan's/investment fund family's] designated website at [insert scholarship plan's designated website address], or at the subscriber's request at no cost, by contacting the [scholarship plan/ investment fund family] at [scholarship plan's/investment fund family's email address].
2.6 Under separate sub-headings with the name of each applicable body or group, provide detailed information describing any other body or group that has responsibility for plan governance or performs any kind of oversight function over the scholarship plan and its activities, and the extent to which its members are independent of the investment fund manager of the scholarship plan.
INSTRUCTION
For greater certainty, an applicable body or group includes any committees or sub-committees of the investment fund manager or the Foundation that are established for a specific purpose in respect of the scholarship plan, as well as any third-party dispute resolution service to which the scholarship plans belong or subscribe to.
2.7 (1) Under the sub-heading "Compensation of directors, officers, trustees, and independent review committee members", if the management functions of the scholarship plan are carried out by employees of the scholarship plan, provide for each employee the disclosure concerning executive compensation that is required to be provided for executive officers of an issuer under securities legislation.
(2) Describe any arrangements under which compensation was paid or payable directly or indirectly by the scholarship plan during the most recently completed financial year of the scholarship plan, for the services of the directors of the scholarship plan, the directors of the Foundation or other independent board of governors or advisory board that may perform a similar function, and the members of the independent review committee of the scholarship plan and include the amounts paid, the name of the individual and any expenses reimbursed by the scholarship plan to the individual:
(a) in any of those capacities, including any additional amounts payable for committee participation or special assignments;
(b) in the capacity as a consultant or expert.
(3) For a scholarship plan that is a trust, describe the arrangements, including the amounts paid and expenses reimbursed, under which compensation was paid or payable by the scholarship plan during the most recently completed financial year of the scholarship plan for the services of the trustee or trustees of the scholarship plan.
INSTRUCTION
The disclosure required under subsection 2.5 (1) regarding executive compensation for management functions carried out by employees of a scholarship plan must be made in accordance with the disclosure requirements of Form 51-102F6 Statement of Executive Compensation.
2.8 (1) Under the sub-heading "Portfolio adviser" if the investment fund manager provides portfolio management services in connection with the scholarship plan, state that fact.
(2) If the investment fund manager does not provide portfolio management services to the scholarship plan, state the name(s) and municipality and the province or country of the principal or head office for each portfolio adviser of the scholarship plan.
(3) State
(a) the extent to which investment decisions are made by certain individuals employed by the investment fund manager or a portfolio adviser and whether those decisions are subject to the oversight, approval or ratification of a committee, and
(b) the name, title and length of time of service of the persons employed by or associated with the investment fund manager or a portfolio adviser of the scholarship plan who are principally responsible for the day-to-day management of a material portion of the portfolio of the scholarship plan, implementing a particular material strategy or managing a particular segment of the portfolio of the scholarship plan, and each person's business experience in the last five years.
(4) Under the sub-sub-heading "Details of the portfolio advisory agreement", provide a brief description of the essential details of any portfolio advisory agreement that a portfolio adviser has entered into or will be entering into with the scholarship plan or the investment fund manager of the scholarship plan, including any termination rights.
2.9 (1) Under the sub-heading "Principal distributor", state the name and address of the principal distributor of the scholarship plan.
(2) Describe the circumstances under which any agreement with the principal distributor of the scholarship plan may be terminated, and include a brief description of the essential terms of this agreement.
2.10 (1) Under the sub-heading "Dealer compensation", describe
(a) all compensation payable by members of the organization of the scholarship plan to all principal distributors and any participating dealers of the scholarship plan, and
(b) the sales practices followed by the members of the organization of the scholarship plan for distribution of securities of the scholarship plan.
(2) Disclose, under the sub-sub-heading "Dealer compensation from management fees", the approximate percentage obtained from a fraction
(a) the numerator of which is the aggregate amount of cash paid to registered dealers in the last completed financial year of the investment fund manager of the scholarship plan, for payments made
(i) by
(A) the investment fund manager of the scholarship plan, or
(B) an associate or an affiliate of the investment fund manager,
(ii) in order to
(A) pay compensation to registered dealers in connection with the distribution of securities of the scholarship plan or scholarship plans that are members of the same investment fund family as the scholarship plan, or
(B) pay for any marketing, fund promotion or educational activity in connection with the scholarship plan or scholarship plans that are members of the same investment fund family as the scholarship plan, and
(b) the denominator of which is the aggregate amount of management or administrative fees received by the investment fund manager of the scholarship plan and all other scholarship plans in the same investment fund family as the scholarship plan in the last completed financial year of the investment fund manager.
INSTRUCTIONS
(1) Briefly state the compensation paid and the sales practices followed by the members of the organization of the scholarship plan in a concise and explicit manner. The term "member of the organization" has the same meaning as in NI 81-105, except that "scholarship plan" is substituted for "mutual fund" in this Form.
(2) The disclosure presented under this Item must be described as information about the approximate percentage of management fees paid by scholarship plans in the same investment fund family as the scholarship plan that were used to fund commissions or other promotional activities of the investment fund family in the most recently completed financial year of the investment fund manager of the scholarship plan.
(3) The calculations made under this Item must take into account the payment of sales commissions, other commissions and the costs of participation in co-operative marketing, fund promotion and educational conferences.
(4) If the investment fund manager of the scholarship plan charges an "all-inclusive fee", which includes the management or administrative fee, and other types of fees normally paid by the scholarship plan, such as custodian, trustee or portfolio management fees, only the portion of that all-inclusive fee that is attributable to the management or administrative fees payable to the investment fund manager must be used in calculating the denominator referred to in paragraph 2.10(2)(b).
2.11 (1) Under the sub-heading "Custodian", state the name, municipality of the principal or head office, and nature of business of the custodian and any principal sub-custodian of the scholarship plan.
(2) Describe generally the sub-custodial arrangements of the scholarship plan.
INSTRUCTION
A "principal sub-custodian" is a sub-custodian to whom custodial authority has been delegated in respect of a material portion or segment of the portfolio assets of the scholarship plan.
2.12 Under the sub-heading "Auditor", state the name and address of the auditor of the scholarship plan.
2.13 Under the sub-heading "Transfer agent and registrar", for each class or series of securities offered by the scholarship plan under the prospectus, state the name of the scholarship plan's transfer agent(s), registrar(s), trustee, or other agent appointed by the scholarship plan to maintain the securities register and the register of transfers for such securities and indicate the location (by municipalities) of each of the offices of the scholarship plan or transfer agent, registrar, trustee or other agent where the securities register and register of transfers are maintained or transfers of securities are recorded.
2.14 (1) Under the sub-heading "Promoter", for a person or company that is, or has been within the two years immediately preceding the date of the prospectus or pro forma prospectus, a promoter of the scholarship plan, and if that person or company is not otherwise identified as the investment fund manager or dealer of the scholarship plan, state
(a) the person or company's name and municipality and the province or country of residence,
(b) the number and percentage of each class or series of voting securities and equity securities of the scholarship plan or any of its subsidiaries owned, or controlled or directed, directly or indirectly, by the person or company,
(c) the nature and amount of anything of value, including money, property, contracts, options or rights of any kind, received or to be received by the promoter, directly or indirectly from the scholarship plan or from an associate or an affiliate of the scholarship plan, and the nature and amount of any assets, services or other consideration received or to be received by the scholarship plan, or an associate or an affiliate of the scholarship plan, in return, and
(d) for an asset acquired within the two years before the date of the preliminary prospectus or pro forma prospectus, or to be acquired, by the scholarship plan or by an associate or an affiliate of the scholarship plan from a promoter,
(i) the consideration paid or to be paid for the asset and the method by which the consideration has been or will be determined,
(ii) the person or company making the determination referred to in subparagraph (i) and the person's or company's relationship with the scholarship plan, the promoter or an associate or an affiliate of the scholarship plan or of the promoter, and
(iii) the date that the asset was acquired by the promoter and the cost of the asset to the promoter.
(2) If a promoter referred to in subsection (1) is, as at the date of the prospectus or pro forma prospectus, as applicable, or was within 10 years before the date of the prospectus or pro forma prospectus, as applicable, a director, chief executive officer or chief financial officer of any person or company that was subject to an order that was issued while the promoter was acting in the capacity of director, chief executive officer or chief financial officer, state the fact and describe the basis on which the order was made and whether the order is still in effect.
(3) If a promoter referred to in subsection (1) is, as at the date of the prospectus or pro forma prospectus, as applicable, or was within 10 years before the date of the prospectus or pro forma prospectus, as applicable, a director, chief executive officer or chief financial officer of any person or company that was subject to an order that was issued after the promoter ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while the promoter was acting in the capacity as director, chief executive officer or chief financial officer, state that fact and describe the basis on which the order was made and whether the order is still in effect.
(4) For the purposes of subsections (2) and (3), "order" means any of the following, if in effect for a period of more than 30 consecutive days:
(a) a cease trade order;
(b) an order similar to a cease trade order;
(c) an order that denied the relevant person or company access to any exemption under securities legislation.
(5) State if a promoter referred to in subsection (1):
(a) is, as at the date of the prospectus or pro forma prospectus, as applicable, or has been within the 10 years before the date of the prospectus or pro forma prospectus, as applicable, a partner, director or executive officer of any person or company that, while the promoter was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets;
(b) within the 10 years before the date of the prospectus or pro forma prospectus, as applicable, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or was subject to or instituted any proceeding, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the promoter.
INSTRUCTIONS
(1) The disclosure required by subsections (2), (3) and (5) also applies to any personal holding companies of any of the persons referred to in subsections (2), (3), and (5).
(2) A management cease trade order that applies to a promoter referred to in subsection (1) is an "order" for the purposes of subsections (2) and (3) and must be disclosed, whether or not the director, chief executive officer or chief financial officer was named in the order.
(3) The disclosure requirement in subsection (2) applies only if the promoter was a director, chief executive officer or chief financial officer when the order was issued against the person or company. The scholarship plan does not have to provide disclosure if the promoter became a director, chief executive officer or chief financial officer after the order was issued.
2.15 Under the sub-heading "Other service providers", state the name, municipality of the principal or head office, and the nature of business of each other person or company that provides services relating to portfolio valuation, securityholder records, fund accounting or other material services, in respect of the scholarship plan, and describe the material features of the contractual arrangements by which the person or company has been retained.
2.16 (1) The information required in response to this Item must be given as of a specified date within 30 days before the date of the prospectus.
(2) Under the sub-heading "Ownership of the manager and other service providers", disclose the percentage of securities of each class or series of voting securities of the investment fund manager of the scholarship plan owned of record or beneficially by each person or company that owns of record, or is known by the investment fund manager to beneficially own more than 10% of any class or series of voting securities of the investment fund manager, and disclose whether the securities are owned both of record and beneficially, of record only, or beneficially only.
(3) For any person or company that is named in response to subsection (2), disclose the name of any person or company of which the first-mentioned person or company is a "controlled entity".
(4) If any person or company named in subsection (2) owns of record or beneficially, more than 10% of any class or series of voting securities of the principal distributor of the scholarship plan, disclose the number and percentage of securities of the class or series so owned.
(5) Disclose the percentage of securities of each class or series of voting or equity securities beneficially owned in aggregate,
(a) by all the directors and executive officers of the scholarship plan in each of
(i) the investment fund manager, and
(ii) any person or company that provides services to the scholarship plan or the investment fund manager; and
(b) by all the directors and executive officers of the investment fund manager of the scholarship plan in each of
(i) the investment fund manager, and
(ii) any person or company that provides services to the scholarship plan or the investment fund manager;
(c) by all the members of the independent review committee of the scholarship plan in each of
(i) the investment fund manager, and
(ii) any person or company that provides services to the scholarship plan or the investment fund manager; and
(d) by all the directors and executive officers of the foundation in each of
(i) the investment fund manager, and
(ii) any person or company that provides services to the scholarship plan or the investment fund manager.
INSTRUCTION
A person or company is a "controlled entity" of another person or company if any of the following apply:
(a) in the case of the person or company
(i) voting securities of the first-mentioned person or company carrying more than 50% of the votes for the election of directors are held, otherwise than by way of security only, by or for the benefit of the second-mentioned person or company, and
(ii) the votes carried by the securities are entitled, if exercised, to elect a majority of the directors of the first-mentioned person or company;
(b) in the case of a partnership that does not have directors, other than a limited partnership, the second-mentioned person or company holds more than 50% of the interests in the partnership;
(c) in the case of a limited partnership, the general partner is the second-mentioned entity or company.
2.17 (1) If any person or company that provides services to the scholarship plan or the investment fund manager in relation to the scholarship plan is an affiliate of the investment fund manager, illustrate the relationships of those affiliates in the form of an appropriately labelled diagram, under the sub-heading "Affiliates of the manager".
(2) Identify any individual who is a director or executive officer of the scholarship plan or the investment fund manager and also of any affiliate of the investment fund manager described in response to subsection (1), and give particulars of the relationship.
2.18 State, in substantially the following words:
"A scholarship plan is required to post certain regulatory disclosure documents on a designated website. The designated website(s) of the scholarship plan(s) this document pertains to can be found at the following location(s): [insert the scholarship plan's designated website address or addresses, as applicable]."
3.1 Under the heading "Experts who contributed to this prospectus", name each person or company
(a) who is named as having prepared or certified a report, valuation, statement or opinion in the prospectus or any amendment to the prospectus, and
(b) whose profession or business gives authority to the report, valuation, statement or opinion made by the person or company.
3.2 (1) Disclose all registered or beneficial ownership in any securities, assets or other property of the scholarship plan or of an associate or an affiliate of the scholarship plan received or to be received by a person or company whose profession or business gives authority to a statement made by the person or company and who is named as having prepared or certified a part of the scholarship plan prospectus or prepared or certified a report, valuation, statement or opinion described or included in the prospectus.
(2) For the purpose of subsection (1), if the ownership is less than 1 %, a general statement to that effect is sufficient.
(3) If an individual, or a director, officer or employee of a person or company, referred to in subsection (1), is or is expected to be elected, appointed or employed as a director, officer or employee of the scholarship plan or of any associate or affiliate of the scholarship plan, disclose that fact.
(4) Despite subsection (1), an auditor who is independent in accordance with the auditor's rules of professional conduct in a jurisdiction of Canada or has performed an audit in accordance with the U.S. GAAS is not required to provide the disclosure required by subsection (1) if there is disclosure that the auditor is independent in accordance with the auditor's rules of professional conduct in a jurisdiction of Canada or that the auditor has complied with the SEC's rules on auditor independence.
INSTRUCTION
In addition to the scholarship plan's current auditor, the disclosure referred to in section 3.2 must be provided for the scholarship plan's predecessor auditor for those periods for which it was the scholarship plan's auditor.
4.1 Under the heading, "Subscriber matters" and the sub-heading "Meetings of subscribers", describe the circumstances, processes and procedures for holding a subscriber meeting and for any extraordinary resolutions.
4.2 Under the sub-heading "Matters requiring subscriber approval", describe the matters that require subscriber approval.
4.3 For a scholarship plan established pursuant to a declaration of trust, under the sub-heading "Amendments to the declaration of trust", describe the circumstances, processes and procedures required to amend the declaration of trust.
4.4 Under the sub-heading "Reporting to subscribers and beneficiaries", describe the information or reports that will be delivered or made available to subscribers and beneficiaries and the frequency with which such information or reports will be delivered or made available to subscribers, including any requirements under securities legislation.
5.1 Describe, under the heading "Business Practices" with the sub-heading "Our policies", the policies, practices and guidelines of the scholarship plan or the investment fund manager relating to business practices, sales practices, risk management controls and internal conflicts of interest and, if the scholarship plan or the investment fund manager of the scholarship plan has no such policies, practices or guidelines, state that fact.
5.2 (1) If any brokerage transactions involving the client brokerage commissions of the scholarship plan have been or might be directed to a dealer in return for the provision of any good or service, by the dealer or a third party, other than order execution, state, under the sub-heading "Brokerage arrangements"
(a) the process for, and factors considered in, selecting a dealer to effect securities transactions for the scholarship plan, including whether receiving goods or services in addition to order execution is a factor, and whether and how the process may differ for a dealer that is an affiliated entity,
(b) the nature of the arrangements under which order execution goods and services or research goods and services might be provided,
(c) each type of good or service, other than order execution, that might be provided, and
(d) the method by which the portfolio adviser makes a good faith determination that the scholarship plan, on whose behalf the portfolio adviser directs any brokerage transactions involving client brokerage commissions to a dealer in return for the provision of any order execution goods and services or research goods and services, by the dealer or a third party, receives reasonable benefit considering both the use of the goods or services and the amount of client brokerage commissions paid.
(2) Since the date of the last prospectus, if any brokerage transactions involving the client brokerage commissions of the scholarship plan have been or might be directed to a dealer in return for the provision of any good or service by the dealer or a third party, other than order execution, state
(a) each type of good or service, other than order execution, that has been provided to the manager or portfolio adviser of the scholarship plan, and
(b) the name of any affiliated entity that provided any good or service referred to in paragraph (a), separately identifying each affiliated entity and each type of good or service provided by each affiliated entity.
(3) If any brokerage transactions involving the client brokerage commissions of the scholarship plan have been or might be directed to a dealer in return for the provision of any good or service, by the dealer or a third party, other than order execution, state that the name of any other dealer or third party that provided a good or service referred to in paragraph (2)(a), that was not disclosed under paragraph (2)(b), will be provided upon request by contacting the scholarship plan, and provide a telephone number and email address for the scholarship plan.
INSTRUCTION
Terms defined in National Instrument 23-102 Use of Client Brokerage Commissions have the same meaning where used in this Item.
5.3 (1) Under the sub-heading "Valuation of portfolio investments", describe the methods used to value the various types or classes of portfolio assets of the scholarship plan and its liabilities.
(2) If the valuation principles and practices established by the investment fund manager differ from Canadian GAAP, describe the differences.
(3) If the investment fund manager has discretion to deviate from the scholarship plan's valuation practices described in subsection (1), disclose when and to what extent that discretion may be exercised and, if it has been exercised in the past three years, provide an example of how it has been exercised or, if it has not been exercised in the past three years, state that fact.
5.4 (1) Unless the scholarship plan invests exclusively in non-voting securities, under the sub-heading "Proxy voting", describe the policies and procedures that the scholarship plan follows when voting proxies relating to portfolio securities, including
(a) the procedures followed when a vote presents a conflict between the interests of securityholders and those of the scholarship plan's investment fund manager, portfolio adviser, or any associate or affiliate of the scholarship plan, its investment fund manager or its portfolio adviser, and
(b) any policies and procedures of the scholarship plan's portfolio adviser, or any other third party that the scholarship plan follows, or that are followed on the scholarship plan's behalf, to determine how to vote proxies relating to portfolio securities.
(2) State the following:
The policies and procedures that the scholarship plan follows when voting proxies relating to portfolio securities are available on request, at no cost, by calling [insert toll-free/collect call telephone number] or by writing to [insert mailing address].
(3) State that the scholarship plan's proxy voting record for the most recent period ended June 30 of each year is available free of charge to any securityholder of the scholarship plan upon request at any time after August 31 of that year. Provide the scholarship plan's designated website address where the proxy voting record is available for review.
6.1 Under the heading "Conflicts of interest", disclose particulars of existing or potential material conflicts of interest between
(a) the scholarship plan and the foundation or any partner, director or executive officer of the foundation,
(b) the scholarship plan and the investment fund manager or promoter or any partner, director or executive officer of the investment fund manager or promoter, and
(c) the scholarship plan and the portfolio adviser or any partner, director or executive officer of the portfolio adviser of the scholarship plan.
6.2 (1) Under the sub-heading "Interests of management and others in material transactions", describe, and state the approximate amount of, any material interest, direct or indirect, of any of the following persons or companies in any transaction within the three years before the date of the prospectus or pro forma prospectus that has materially affected or is reasonably expected to materially affect the scholarship plan:
(a) a partner, director or executive officer of the investment fund manager;
(b) a person or company that owns, or controls or directs, directly or indirectly, more than 10% of any class or series of the outstanding voting securities of the scholarship plan or the investment fund manager;
(c) an associate or an affiliate of any of the persons or companies referred to in paragraph (a) or (b).
7.1 (1) Under the heading "Key business documents", list and provide particulars of
(a) the subscribers' sales agreement or contract,
(b) the articles of incorporation, the declaration of trust or trust agreement of the scholarship plan or any other constating document,
(c) any agreement of the scholarship plan or trustee with the investment fund manager of the scholarship plan,
(d) any agreement of the scholarship plan, the investment fund manager or trustee with the portfolio adviser of the scholarship plan,
(e) any agreement of the scholarship plan, the investment fund manager or trustee with the custodian of the scholarship plan,
(f) any agreement of the scholarship plan, the investment fund manager or trustee with the principal distributor of the scholarship plan,
(g) any other contract or agreement that can reasonably be regarded as material to an investor in the securities of the scholarship plan, and
(h) any contract or agreement with governmental bodies to assist beneficiaries in obtaining government grants and incentives.
(2) State a reasonable time and place where the contracts or agreements listed in response to subsection (1) may be inspected by prospective or existing subscribers.
(3) Include, in describing the particulars of a contract, the date of, parties to, consideration paid by the scholarship plan under, key terms including termination provisions of, and the general nature of the contract.
INSTRUCTION
Provide a list of all the contracts for which particulars must be given under this Item and indicating which of those contracts are described elsewhere in the prospectus, if applicable. Provide particulars only for those contracts that are not described elsewhere in the prospectus.
8.1 Under the heading "Legal matters" with the sub-heading "Exemptions and approvals under securities laws", describe all exemptions from or approvals under securities legislation that are not otherwise disclosed under Item 9 of Part B or Item 9 of Part C of this Form, as applicable, obtained by the scholarship plan or the investment fund manager that continue to be relied upon by the scholarship plan or the investment fund manager, including all exemptions to be evidenced by the issuance of a receipt for the prospectus pursuant to section 19.3 of the Instrument.
8.2 (1) Under the sub-heading "Legal and administrative proceedings", describe briefly any ongoing legal and administrative proceedings material to the scholarship plan, to which the scholarship plan, the investment fund manager, the promoter, the foundation, or the principal dealer is a party.
(2) For all matters disclosed under subsection (1), state
(a) the name of the court or agency having jurisdiction,
(b) the date on which the proceeding commenced,
(c) the principal parties to the proceeding,
(d) the nature of the proceeding and, if applicable, the amount claimed, and
(e) whether the proceedings are being contested and the present status of the proceedings.
(3) Provide similar disclosure about any proceedings known to be contemplated.
(4) If the investment fund manager, the foundation, or promoter of the scholarship plan, or a director or officer of the scholarship plan or the partner, director or officer of the investment fund manager or the foundation has, within the 10 years before the date of the prospectus, been subject to any penalties or sanctions imposed by a court or securities regulator relating to trading in securities, promotion or management of an investment fund, or theft or fraud, or has entered into a settlement agreement with a regulatory authority in relation to any of these matters, describe the penalties or sanctions imposed and the ground on which they were imposed or the terms of the settlement agreement.
9.1 Include a certificate of the scholarship plan in the following form:
This prospectus, together with the documents incorporated herein by reference, constitutes full, true and plain disclosure of all material facts relating to the securities offered by the prospectus, as required by the securities legislation of [insert the jurisdictions in which qualified].
9.2 Include a certificate of the investment fund manager of the scholarship plan in the same form as the certificate of the scholarship plan.
9.3 If there is a principal distributor of the scholarship plan, include a certificate of the principal distributor of the scholarship plan in the same form as the certificate of the scholarship plan.
9.4 If there is a promoter of the scholarship plan, include a certificate of each promoter of the scholarship plan in the same form as the certificate of the scholarship plan.
9.5 (1) For an amendment to a scholarship plan prospectus that does not restate the prospectus, change "prospectus" to "prospectus dated [insert date] as amended by this amendment" wherever it appears in the statements in sections 9.1 to 9.4.
(2) For an amended and restated scholarship plan prospectus, change "prospectus" to "amended and restated prospectus" wherever it appears in the statements in sections 9.1 to 9.4.
Annex C-5 -- Form 41-101F4 Information Required in an ETF Facts Document
(1) This Form describes the disclosure required in an ETF facts document for an ETF. Each Item of this Form outlines disclosure requirements. Instructions to help you provide this disclosure are in italic type.
(2) Terms defined in National Instrument 41-101 General Prospectus Requirements, National Instrument 81-102 Investment Funds, National Instrument 81-105 Mutual Fund Sales Practices or National Instrument 81-106 Investment Fund Continuous Disclosure and used in this Form have the meanings that they have in those national instruments.
(3) An ETF facts document must state the required information concisely and in plain language.
(4) Respond as simply and directly as is reasonably possible. Include only the information necessary for a reasonable investor to understand the fundamental and particular characteristics of the ETF.
(5) National Instrument 41-101 General Prospectus Requirements requires the ETF facts document to be presented in a format that assists in readability and comprehension. This Form does not mandate the use of a specific format or template to achieve these goals. However, ETFs must use, as appropriate, tables, captions, bullet points or other organizational techniques that assist in presenting the required disclosure clearly and concisely.
(6) This Form does not mandate the use of a specific font size or style but the text must be of a size and style that is legible. Where the ETF facts document is made available online, information must be presented in a way that enables it to be printed in a readable format.
(7) An ETF facts document can be produced in colour or in black and white, and in portrait or landscape orientation.
(8) Except as permitted by subsection (9), an ETF facts document must contain only the information that is specifically mandated or permitted by this Form. In addition, each Item must be presented in the order and under the heading or sub-heading stipulated in this Form.
(9) An ETF facts document may contain a brief explanation of a material change or a proposed fundamental change. The disclosure may be included in a textbox before Item 2 of Part I or in the most relevant section of the ETF facts document. If necessary, the ETF may provide a cross-reference to a more detailed explanation at the end of the ETF facts document.
(10) An ETF facts document must not contain design elements (e.g., graphics, photos, artwork) that detract from the information disclosed in the document.
(11) Unless the exception in section 3C.2.4 of National Instrument 41-101 General Prospectus Requirements applies, an ETF facts document must disclose information about only one class or series of securities of an ETF. ETFs that have more than one class or series that are referable to the same portfolio of assets must prepare a separate ETF facts document for each class or series.
(12) The ETF facts document must be prepared on letter-size paper and must consist of two Parts: Part I and Part II.
(13) The ETF facts document must begin with the responses to the Items in Part I of this Form.
(14) Part I must be followed by the responses to the Items in Part II of this Form.
(15) Each of Part I and Part II must not exceed one page in length, unless the required information in any section causes the disclosure to exceed this limit. Where this is the case, an ETF facts document must not exceed a total of four pages in length.
(16) For a class or series of securities of the ETF denominated in a currency other than the Canadian dollar, specify the other currency under the heading "Trading Information (12 months ending [date])" and provide the dollar amounts in the other currency, where applicable, under the headings "How has the ETF performed?" and "How much does it cost?".
(17) For items that must be as at a date within 60 days before the date of the ETF facts document or over a period ending within 60 days before the date of the ETF facts document, the same date within 60 days before the date of the ETF facts document must be used and disclosed in the ETF facts document.
(18) An ETF must not attach or bind other documents to an ETF facts document, except those documents permitted under Part 3C of National Instrument 41-101 General Prospectus Requirements.
(19) ETF facts documents must not be consolidated with each other to form a multiple ETF facts document, except as permitted by Part 3C of National Instrument 41-101 General Prospectus Requirements. When a multiple ETF facts document is permitted under the Instrument, an ETF must provide information about each of the ETFs described in the document on a fund-by-fund or catalogue basis and must set out for each ETF separately the information required by this Form. Each ETF facts document must start on a new page and may not share a page with another ETF facts document.
(20) As provided in National Instrument 81-102 Investment Funds, each section, part, class or series of a class of securities of an investment fund that is referable to a separate portfolio of assets is considered to be a separate investment fund. Those principles are applicable to this Form.
Include at the top of the first page a heading consisting of:
(a) the title "ETF Facts";
(b) the name of the manager of the ETF;
(c) the name of the ETF to which the ETF facts document pertains;
(d) if the ETF has more than one class or series of securities, the name of the class or series described in the ETF facts document;
(e) the ticker symbol(s) for the class or series of securities of the ETF ;
(f) the date of the document;
(g) if the final prospectus of the ETF includes textbox disclosure on the cover page, substantially similar textbox disclosure on the ETF facts document;
(h) a brief introduction to the document using wording substantially similar to the following:
This document contains key information you should know about [insert name of the ETF]. You can find more details about this exchange-traded fund (ETF) in its prospectus. Ask your representative for a copy, contact [insert name of the manager of the ETF] at [insert if applicable the toll-free number and email address of the manager of the ETF] or visit [insert the ETF's designated website]; and
(i) state in bold type using wording substantially similar to the following:
Before you invest, consider how the ETF would work with your other investments and your tolerance for risk.
INSTRUCTIONS:
(1) The date for an ETF facts document that is filed with a preliminary prospectus or final prospectus must be the date of the preliminary prospectus or final prospectus, respectively. The date for an ETF facts document that is filed with a pro forma prospectus must be the date of the anticipated final prospectus. The date for an amended ETF facts document must be the date on which it is filed.
(2) If the investment objectives of the ETF are to track a multiple (positive or negative) of the daily performance of a specified underlying index or benchmark, provide textbox disclosure in bold type using wording substantially similar to the following:
This ETF is an alternative mutual fund. It is permitted to invest in asset classes or use investment strategies that are not permitted for other types of mutual funds.
This ETF is highly speculative. It uses leverage which magnifies gains and losses. It is intended for use in daily or short-term trading strategies by sophisticated investors. If you hold this ETF for more than one day, your return could vary considerably from the ETF's daily target return. Any losses may be compounded. Don't buy this ETF if you are looking for a longer-term investment.
(3) If the investment objectives of the ETF are to track the inverse performance of a specified underlying index or benchmark, provide textbox disclosure in bold type using wording substantially similar to the following:
This ETF is an alternative mutual fund. It is permitted to invest in asset classes or use investment strategies that are not permitted for other types of mutual funds.
This ETF is highly speculative. It is intended for use in daily or short-term trading strategies by sophisticated investors. If you hold this ETF for more than one day, your return could vary considerably from the ETF's daily target return. Any losses may be compounded. Don't buy this ETF if you are looking for a longer-term investment.
(4) If the ETF is an alternative mutual fund and Instruction (2) or (3) does not apply, provide textbox disclosure in bold type using wording substantially similar to the following:
This ETF is an alternative mutual fund. It has the ability to invest in asset classes or use investment strategies that are not permitted for other types of mutual funds.
The specific features that differentiate this fund from other types of mutual funds include:[list the asset classes the alternative mutual fund invests in and the investment strategies used by the alternative mutual fund that cause it to fall within the definition of "alternative mutual fund"]
[Explain how the listed features may affect investors' risk of losing money on their investment in the alternative mutual fund]
(1) Under the heading "Quick Facts", include disclosure in the form of the following table:
Date ETF started
(see instruction 1)
Total value on [date]
(see instruction 2)
Fund expense ratio (FER)
Management expense ratio (MER)(see instruction 3)
Fund manager
(see instruction 4)
Portfolio manager
(see instruction 5)
Distributions
(see instruction 6)
(2) Under the heading "Trading Information (12 months ending [date])", include disclosure in the form of the following table:
Ticker symbol
(see instruction 7)
Exchange
(see instruction 8)
Currency
(see instruction 9)
Average daily volume
(see instruction 10)
Number of days traded
(see instruction 11)
(3) Under the heading "Pricing Information (12 months ending [date])", include disclosure in the form of the following table:
Market price
(see instruction 12)
Net asset value (NAV)
(see instruction 13)
Average bid-ask spread
(see instruction 14)
(4) Where updated Quick Facts, Trading Information and Pricing Information are posted on the designated website of the ETF, state the following:
For more updated Quick Facts, Trading Information and Pricing Information, visit [insert the ETF's designated website].
(5) An ETF may include the Committee on Uniform Securities Identification Procedures (CUSIP) number for the class or series of securities of the ETF at the bottom of the first page by stating:
For dealer use only: CUSIP [insert CUSIP number]
INSTRUCTIONS:
(1) Use the date that the securities of the class or series of the ETF described in the ETF facts document first became available to the public.
(2) Specify the net asset value (NAV) of the ETF as at a date within 60 days before the date of the ETF facts document. The amount disclosed must take into consideration all classes or series that are referable to the same portfolio of assets. For a newly established ETF, state that this information is not available because it is a new ETF.
(3) Use the fund expense ratio (FER) determined by adding the management expense ratio (MER) disclosed in the most recently filed fund report for the ETF and the trading expense ratio (TER) disclosed in the most recently filed fund report for the ETF. The MER must be net of fee waivers or absorptions and, despite subsection 15.1(2) of National Instrument 81-106 Investment Fund Continuous Disclosure, need not include any additional disclosure about the waivers or absorptions. For a newly established ETF that has not yet filed a fund report, state that the MER is not available because it is a new ETF.
(3) Use the management expense ratio (MER) disclosed in the most recently filed management report of fund performance for the ETF. The MER must be net of fee waivers or absorptions and, despite subsection 15.1(2) of National Instrument 81-106 Investment Fund Continuous Disclosure, need not include any additional disclosure about the waivers or absorptions. For a newly established ETF that has not yet filed a management report of fund performance, state that the MER is not available because it is a new ETF.
(4) Specify the name of the fund manager of the ETF.
(5) Specify the name of the portfolio manager of the ETF. The ETF may also name the specific individual(s) responsible for portfolio selection and if applicable, the name of the sub-advisor(s).
(6) Include disclosure under this element of the "Quick Facts" only if distributions are a fundamental feature of the ETF. Disclose the expected frequency and timing of distributions. If there is a targeted amount for distributions, the ETF may include this information.
(7) Specify the ticker symbol(s) for the class or series of securities of the ETF.
(8) Specify the exchange(s) on which the class or series of securities of the ETF are listed.
(9) Specify the currency that the class or series of securities of the ETF is denominated.
(10) Disclose the consolidated (all trading venues) average daily trading volume of the class or series of securities of the ETF over a 12 month period ending within 60 days before the date of the ETF facts document. Include non-trading (zero volume) days in the average daily trading volume calculation. For a newly established ETF, state that this information is not available because it is a new ETF. For an ETF that has not yet completed 12 consecutive months, state that this information is not available because the ETF has not yet completed 12 consecutive months.
(11) Disclose the number of days the class or series of securities of the ETF has traded out of the total number of available trading days over a 12 month period ending within 60 days before the date of the ETF facts document. For a newly established ETF, state that this information is not available because it is a new ETF. For an ETF that has not yet completed 12 consecutive months, state that this information is not available because the ETF has not yet completed 12 consecutive months.
(12) Disclose the range for the market price of the class or series of securities of the ETF by specifying the highest and lowest prices at which the class or series of securities of the ETF have traded on all trading venues over a 12 month period ending within 60 days before the date of the ETF facts document. The dollar amounts shown under this Item may be rounded to two decimal places. For a newly established ETF, state that this information is not available because it is a new ETF. For an ETF that has not yet completed 12 consecutive months, state that this information is not available because the ETF has not yet completed 12 consecutive months.
(13) Disclose the range for the net asset value per share or unit of the class or series of securities of the ETF by specifying the highest and lowest net asset value per share or unit of the class or series of securities of the ETF over a 12 month period ending within 60 days of the date of the ETF facts document. The dollar amounts shown under this Item may be rounded to two decimal places. For a newly established ETF, state that this information is not available because it is a new ETF. For an ETF that has not yet completed 12 consecutive months, state that this information is not available because the ETF has not yet completed 12 consecutive months.
(14) Disclose the average bid-ask spread (the Average Bid-Ask Spread) for the class or series of the ETF being described in the ETF facts document. The disclosure must comply with the following:
• The Average Bid-Ask Spread must be calculated by taking the average of the daily average bid-ask spread (the Daily Bid-Ask Spread) using the bid and ask orders displayed on the primary Canadian listing exchange (the Listing Exchange) for the class or series of the ETF for each day the Listing Exchange was open for trading (each, a Trading Day) over the 12-month period ending within 60 days before the date of the ETF facts document (the Time Period).
• Each Daily Bid-Ask Spread must be calculated by taking the average of the intraday bid-ask spreads (each, an Intraday Bid-Ask Spread) for each Trading Day.
• An Intraday Bid-Ask Spread must be calculated at each one second interval beginning 15 minutes after the opening and ending 15 minutes prior to the closing of the Listing Exchange (the Interval Points).
• The bid price at each Interval Point (the Interval Bid Price) must be determined by multiplying each bid price by its displayed order amount in number of shares until the sum of $50,000 (Bid Market Depth) is reached then dividing by the total number of securities bid.
• The ask price at each Interval Point (the Interval Ask Price) must be determined by multiplying each ask price by its displayed order amount in number of securities until the sum of $50,000 (Ask Market Depth) is reached then dividing by the total number of securities offered.
• The bid-ask spread at each Interval Point (the Interval Bid-Ask Spread) is determined by calculating the difference between the Interval Bid Price and the Interval Ask Price and dividing by the midpoint of the Interval Bid Price and Interval Ask Price.
• If the Listing Exchange for the ETF does not have sufficient Bid Market Depth, bid orders from other Canadian marketplaces must be used to the extent necessary to arrive at the Bid Market Depth.
• If the Listing Exchange for the ETF does not have sufficient Ask Market Depth, ask orders from other Canadian marketplaces must be used to the extent necessary to arrive at the Ask Market Depth.
• If the Listing Exchange has sufficient Bid Market Depth or Ask Market Depth the ETF may, at its discretion, also include bid and ask orders from other Canadian marketplaces in its calculation of the Interval Bid-Ask Spread.
If there is insufficient Bid Market Depth or Ask Market Depth at a particular Interval Point even after including data from all Canadian marketplaces, no Interval Bid-Ask Spread can be calculated for that Interval Point. In order to include the Daily Average Bid-Ask Spread for a particular Trading Day in the 12-month Average Bid-Ask Spread calculation, the ETF must be able to calculate an Interval Bid-Ask Spread for at least 75% of the Interval Points in that Trading Day. In order to calculate the 12-month Average Bid-Ask Spread, the ETF must be able to calculate a Daily Bid-Ask Spread for at least 75% of the Trading Days over the Time Period. For a newly established ETF, state that the Average Bid-Ask Spread is not available because it is a new ETF. For an ETF that has not yet completed 12 consecutive months, state that the Average Bid-Ask Spread is not available because the ETF has not yet completed 12 consecutive months. For an ETF that has completed 12 consecutive months but does not have sufficient data to calculate the Average Bid-Ask Spread, state the following: "This ETF did not have sufficient market depth ($50,000) to calculate the average bid-ask spread."
(1) Briefly set out under the heading "What does the ETF invest in?" a description of the fundamental nature of the ETF, or the fundamental features of the ETF that distinguish it from other ETFs.
(1.1) For an alternative mutual fund that uses leverage
(a) disclose the sources of leverage, and
(b) disclose the maximum aggregate exposure to those sources of leverage the alternative mutual fund is permitted to have.
(2) For an ETF that replicates an index,
(a) disclose the name or names of the permitted index or permitted indices on which the investments of the index ETF are based, and
(b) briefly describe the nature of that permitted index or those permitted indices.
(3) For an ETF that uses derivatives to replicate an index, state using wording substantially similar to the following:
The ETF uses derivatives, such as options, futures and swaps, to get exposure to the [index/benchmark] without investing directly in the securities that make up the [index/benchmark].
(4) Include an introduction to the information provided in response to subsection (5) and subsection (6) using wording similar to the following:
The charts below give you a snapshot of the ETF's investments on [insert date]. The ETF's investments will change.
(5) Unless the ETF is a newly established ETF, include under the sub-heading "Top 10 investments [date]", a table disclosing the following:
(a) the top 10 positions held by the ETF, each expressed as a percentage of the net asset value of the ETF;
(b) the percentage of net asset value of the ETF represented by the top 10 positions;
(c) the total number of positions held by the ETF.
(6) Unless the ETF is a newly established ETF, under the sub-heading "Investment mix [date]" include at least one, and up to two, charts or tables that illustrate the investment mix of the ETF's investment portfolio.
(7) For a newly established ETF, state the following under the sub-headings "Top 10 investments [date]" and "Investment mix [date]":
This information is not available because this ETF is new.
INSTRUCTIONS:
(1) Include in the information under "What does this ETF invest in?" a description of what the ETF primarily invests in, or intends to primarily invest in, or that its name implies that it will primarily invest in, such as
(a) particular types of issuers, such as foreign issuers, small capitalization issuers or issuers located in emerging market countries;
(b) particular geographic locations or industry segments; or
(c) portfolio assets other than securities.
(2) Include a particular investment strategy only if it is an essential aspect of the ETF, as evidenced by the name of the ETF or the manner in which the ETF is marketed.
(3) If an ETF's stated objective is to invest primarily in Canadian securities, specify the maximum exposure to investments in foreign markets.
(3.1) The alternative mutual fund's aggregate exposure to sources of leverage must be expressed as a percentage calculated in accordance with section 2.9.1 of NI 81-102.
(4) The information under "Top 10 investments" and "Investment mix" is intended to give a snapshot of the composition of the ETF's investment portfolio. The information required to be disclosed under these sub-headings must be as at a date within 60 days before the date of the ETF facts document. The date shown must be the same as the one used in Item 2 for the total value of the ETF.
(5) If the ETF owns more than one class of securities of an issuer, those classes should be aggregated for the purposes of this Item, however, debt and equity securities of an issuer must not be aggregated.
(6) Portfolio assets other than securities should be aggregated if they have substantially similar investment risks and profiles. For instance, gold certificates should be aggregated, even if they are issued by different financial institutions.
(7) Treat cash and cash equivalents as one separate discrete category.
(8) In determining its holdings for purposes of the disclosure required by this Item, an ETF must, for each long position in a derivative that is held by the ETF for purposes other than hedging and for each index participation unit held by the ETF, consider that it holds directly the underlying interest of that derivative or its proportionate share of the securities held by the issuer of the index participation unit.
(9) If an ETF invests substantially all of its assets directly or indirectly (through the use of derivatives) in securities of one other mutual fund, list the 10 largest holdings of the other mutual fund and show the percentage of the other mutual fund's net asset value represented by the top 10 positions. If the ETF is not able to disclose this information as at a date within 60 days before the date of the ETF facts document, the ETF must include this information as disclosed by the other mutual fund in the other mutual fund's most recently filed ETF facts document or fund facts document, or its most recently prepared quarterly portfolio disclosure filed management report of fund performance, whichever is most recent.
(10) Indicate whether any of the ETF's top 10 positions are short positions.
(11) Each investment mix chart or table must show a breakdown of the ETF's investment portfolio into appropriate subgroups and the percentage of the aggregate net asset value of the ETF constituted by each subgroup. The names of the subgroups are not prescribed and can include security type, industry segment or geographic location. The ETF should use the most appropriate categories given the nature of the ETF. The choices made must be consistent with disclosure provided under "Summary of Investment Portfolio" in the ETF's quarterly portfolio disclosure management report of fund performance.
(12) In presenting the investment mix of the ETF, consider the most effective way of conveying the information to investors. All tables or charts must be clear and legible.
(13) For new ETFs where the information required to be disclosed under "Top 10 investments" and "Investment mix" is not available, include the required sub-headings and provide a brief statement explaining why the required information is not available.
(1) Under the heading "How risky is it?", state the following:
The value of the ETF can go down as well as up. You could lose money.
One way to gauge risk is to look at how much an ETF's returns change over time. This is called "volatility".
In general, ETFs with higher volatility will have returns that change more over time. They typically have a greater chance of losing money and may have a greater chance of higher returns. ETFs with lower volatility tend to have returns that change less over time. They typically have lower returns and may have a lower chance of losing money.
(2) Under the sub-heading "Risk rating",
(a) using the investment risk classification methodology prescribed by Appendix F- Investment Risk Classification Methodology to National Instrument 81-102 Investment Funds, identify the ETF's investment risk level on the following risk scale:
Low
Low to medium
Medium
Medium to high
High
(b) unless the ETF is a newly established ETF, include an introduction to the risk scale which states the following:
[Insert name of the manager of the ETF] has rated the volatility of this ETF as [insert investment risk level identified in paragraph (a) in bold type].
This rating is based on how much the ETF's returns have changed from year to year. It doesn't tell you how volatile the ETF will be in the future. The rating can change over time. An ETF with a low risk rating can still lose money.
(c) for a newly established ETF, include an introduction to the risk scale which states the following:
[Insert name of the manager of the ETF] has rated the volatility of this ETF as [insert investment risk level identified in paragraph (a) in bold type].
Because this is a new ETF, the risk rating is only an estimate by [insert name of the manager of the ETF]. Generally, the rating is based on how much the ETF's returns have changed from year to year. It doesn't tell you how volatile the ETF will be in the future. The rating can change over time. An ETF with a low risk rating can still lose money.
(d) following the risk scale, state using wording substantially similar to the following:
For more information about the risk rating and specific risks that can affect the ETF's returns, see the [insert cross-reference to the appropriate section of the ETF's final prospectus] section of the ETF's prospectus.
(3) If the ETF does not have any guarantee or insurance, under the sub-heading "No guarantees", state using wording substantially similar to the following:
ETFs do not have any guarantees. You may not get back the amount of money you invest.
(4) If the ETF has an insurance or guarantee feature protecting all or some of the principal amount of an investment in the ETF, under the sub-heading "Guarantees":
(a) identify the person or company providing the guarantee or insurance; and
(b) provide a brief description of the material terms of the guarantee or insurance, including the maturity date of the guarantee or insurance.
INSTRUCTIONS:
Based upon the investment risk classification methodology prescribed by Appendix F -- Investment Risk Classification Methodology to National Instrument 81-102 Investment Funds, as at the end of the period that ends within 60 days before the date of the ETF facts document, identify where the ETF fits on the continuum of investment risk levels by showing the full investment risk scale and highlighting the applicable category on the scale. Consideration should be given to ensure that the highlighted investment risk rating is easily identifiable.
(1) Unless the ETF is a newly established ETF, under the heading "How has the ETF performed?", include an introduction using wording substantially similar to the following:
This section tells you how [name of class/series of securities described in the ETF facts document] [units/shares] of the ETF have performed over the past [insert number of calendar years shown in the bar chart required under paragraph (3)(a)] years. Returns [add a footnote stating: Returns are calculated using the ETF's net asset value (NAV).] after expenses have been deducted. These expenses reduce the ETF's returns. (For an ETF that replicates an index, state: This means that the ETF's returns may not match the returns of the [index/benchmark].)
(2) For a newly established ETF, under the heading "How has the ETF performed?", include an introduction using the following wording:
This section tells you how [name of class/series of securities described in the ETF facts document] [units/shares] of the ETF have performed, with returns calculated using the ETF's net asset value (NAV). However, this information is not available because the ETF is new.
(3) Under the sub-heading "Year-by-year returns",
(a) for an ETF that has completed at least one calendar year:
(i) provide a bar chart that shows the annual total return of the ETF, in chronological order with the most recent year on the right of the bar chart, for the lesser of
(A) each of the 10 most recently completed calendar years, and
(B) each of the completed calendar years in which the ETF has been in existence and for which the ETF was a reporting issuer; and
(ii) include an introduction to the bar chart using wording substantially similar to the following:
This chart shows how [name of class/series of securities described in the ETF facts document] [units/shares] of the ETF performed in each of the past [insert number of calendar years shown in the bar chart required under paragraph (a)]. The ETF dropped in value in [for the particular years shown in the bar chart required under paragraph (a), insert the number of years in which the value of the ETF dropped] of the [insert number of calendar years shown in the bar chart required in paragraph (a)(i)] years. The range of returns and change from year to year can help you assess how risky the ETF has been in the past. It does not tell you how the ETF will perform in the future.
(b) for an ETF that has not yet completed a calendar year, state the following:
This section tells you how [name of class/series of securities described in the ETF facts document] [units/shares] of the ETF have performed in past calendar years. However, this information is not available because the ETF has not yet completed a calendar year.
(c) for a newly established ETF, state the following:
This section tells you how [name of class/series of securities described in the ETF facts document] [units/shares] of the ETF have performed in past calendar years. However, this information is not available because the ETF is new.
(4) Under the sub-heading "Best and worst 3-month returns",
(a) for an ETF that has completed at least one calendar year:
(i) provide information for the period covered in the bar chart required under paragraph (3)(a) in the form of the following table:
Return
3 months ending
If you invested $1,000 at the beginning of the period
Best return
(see instruction 7)
(see instruction 9)
Your investment would [rise/drop] to (see instruction 11).
Worst return
(see instruction 8)
(see instruction 10)
Your investment would [rise/drop] to (see instruction 12).
(ii) include an introduction to the table using wording substantially similar to the following:
This table shows the best and worst returns for the [name of class/series of securities described in the ETF facts document] [units/shares] of the ETF in a 3-month period over the past [insert number of calendar years shown in the bar chart required under paragraph (3)(a)]. The best and worst 3-month returns could be higher or lower in the future. Consider how much of a loss you could afford to take in a short period of time.
(b) for an ETF that has not yet completed a calendar year, state the following:
This section shows the best and worst returns for the [name of class/series of securities described in the ETF facts document] [units/shares] of the ETF in a 3-month period. However, this information is not available because the ETF has not yet completed a calendar year.
(c) for a newly established ETF, state the following:
This section shows the best and worst returns for the [name of class/series of securities described in the ETF facts document] [units/shares] of the ETF in a 3-month period. However, this information is not available because the ETF is new.
(5) Under the sub-heading "Average return",
(a) for an ETF that has completed at least 12 consecutive months, show the following:
(i) the final value of a hypothetical $1,000 investment in the ETF as at the end of the period that ends within 60 days before the date of the ETF facts document and consists of the lesser of
(A) 10 years, or
(B) the time since inception of the ETF; and
(ii) the annual compounded rate of return that equates the hypothetical $1,000 investment to the final value.
(b) for an ETF that has not yet completed 12 consecutive months, state the following:
This section shows the value and annual compounded rate of return of a hypothetical $1,000 investment in [name of class/series of securities described in the ETF facts document] [units/shares] of the ETF. However, this information is not available because the ETF has not yet completed 12 consecutive months.
(c) for a newly established ETF, state the following:
This section shows the value and annual compounded rate of return of a hypothetical $1,000 investment in [name of class/series of securities described in the ETF facts document] [units/shares] of the ETF. However, this information is not available because the ETF is new.
INSTRUCTIONS:
(1) In responding to the requirements of this Item, an ETF must comply with the relevant sections of Part 15 of National Instrument 81-102 Investment Funds as if those sections applied to an ETF facts document.
(2) Use a linear scale for each axis of the bar chart required by this Item.
(3) The x-axis and y-axis for the bar chart required by this Item must intersect at zero.
(4) An ETF that distributes different classes or series of securities that are referable to the same portfolio of assets must show performance data related only to the specific class or series of securities being described in the ETF facts document.
(5) The dollar amounts shown under this Item may be rounded up to the nearest dollar.
(6) The percentage amounts shown under this Item may be rounded to one decimal place.
(7) Show the best rolling 3-month return as at the end of the period that ends within 60 days before the date of the ETF facts document.
(8) Show the worst rolling 3-month return as at the end of the period that ends within 60 days before the date of the ETF facts document.
(9) Insert the end date for the best 3-month return period.
(10) Insert the end date for the worst 3-month return period.
(11) Insert the final value that would equate with a hypothetical $1,000 investment for the best 3-month return period shown in the table.
(12) Insert the final value that would equate with a hypothetical $1,000 investment for the worst 3-month return period shown in the table.
Under the sub-heading "Trading ETFs", state the following:
ETFs hold a basket of investments, like mutual funds, but trade on exchanges like stocks. Here are a few things to keep in mind when trading ETFs:
Pricing [in bold type]
ETFs have two sets of prices: market price and net asset value (NAV).
Market price
ETFs are bought and sold on exchanges at the market price. The market price can change throughout the trading day. Factors like supply, demand, and changes in the value of an ETF's investments can affect the market price.
You can get price quotes any time during the trading day. Quotes have two parts: bid and ask.
The bid is the highest price a buyer is willing to pay if you want to sell your ETF [units/shares]. The ask is the lowest price a seller is willing to accept if you want to buy ETF [units/shares]. The difference between the two is called the "bid-ask spread".
In general, a smaller bid-ask spread means the ETF is more liquid. That means you are more likely to get the price you expect.
Net asset value (NAV)
Like mutual funds, ETFs have a NAV. It is calculated after the close of each trading day and reflects the value of an ETF's investments at that point in time.
NAV is used to calculate financial information for reporting purposes- like the returns shown in this document.
Orders [in bold type]
There are two main options for placing trades: market orders and limit orders. A market order lets you buy or sell [units/shares] at the current market price. A limit order lets you set the price at which you are willing to buy or sell [units/shares].
Timing [in bold type]
In general, market prices of ETFs can be more volatile around the start and end of the trading day. Consider using a limit order or placing a trade at another time during the trading day.
Provide a brief statement of the suitability of the ETF for particular investors under the heading "Who is this ETF for?". Describe the characteristics of the investor for whom the ETF may or may not be an appropriate investment, and the portfolios for which the ETF is and is not suited.
INSTRUCTIONS:
(1) If the ETF is particularly unsuitable for certain types of investors or for certain types of investment portfolios, emphasize this aspect of the ETF. Disclose both the types of investors who should not invest in the ETF, with regard to investments on both a short- and long-term basis, and the types of portfolios that should not invest in the ETF. If the ETF is particularly suitable for investors who have particular investment objectives, this can also be disclosed.
(2) If there is textbox disclosure on the cover page pursuant to Item 1(g) of Part I of this form, the brief statement of the suitability of the ETF in Item 8 of Part I of this form must be consistent with any suitability disclosure in the textbox.
Under the heading "A word about tax", provide a brief explanation of the income tax consequences for investors using wording similar to the following:
In general, you'll have to pay income tax on any money you make on an ETF. How much you pay depends on the tax laws where you live and whether or not you hold the ETF in a registered plan such as a Registered Retirement Savings Plan, or a Tax-Free Savings Account.
Keep in mind that if you hold your ETF in a non-registered account, distributions from the ETF are included in your taxable income, whether you get them in cash or have them reinvested.
1.1 -- Introduction
Under the heading "How much does it cost?", state the following:
This section shows the fees and expenses you could pay to buy, own and sell [name of the class/series of securities described in the ETF facts document] [units/shares] of the ETF. Fees and expenses -- including trailing commissions -- can vary among ETFs. Higher commissions can influence representatives to recommend one investment over another. Ask about other ETFs and investments that may be suitable for you at a lower cost.
1.2 -- Brokerage commissions
Under the sub-heading "Brokerage commissions", provide a brief statement using wording substantially similar to the following:
You may have to pay a commission every time you buy and sell [units/shares] of the ETF. Commissions may vary by brokerage firm. Some brokerage firms may offer commission-free ETFs or require a minimum purchase amount.
1.3 -- ETF expenses
(1) Under the sub-heading "ETF expenses", include an introduction using wording similar to the following:
You don't pay these expenses directly. They affect you because they reduce the ETF's returns.
(2) Unless the ETF has not yet filed a fund report management report of fund performance, provide information about the expenses of the ETF in the form of the following table:
|
Annual rate (as a % of the ETF's value) |
|
|
Management expense ratio (MER) |
(see instruction 2) |
This is the total of the ETF's management fee and operating expenses. (If the ETF pays a trailing commission, state the following: "This is the total of the ETF's management fee (which includes the trailing commission) and operating expenses.") (see instruction 1) |
|
|
|
Trading expense ratio (TER) |
(see instruction 3) |
These are the ETF's trading costs. |
|
|
|
Fund expense ratio (FER) |
(see instruction 4) |
(3) Unless the ETF has not yet filed a fund report management report of fund performance, above the table required under subsection (2), include a statement using wording similar to the following:
As of [see instruction 5], the ETF's FER was
ETF's expenses were[insert amount included in table required under subsection (2)]% of its value. This equals $[see instruction 6] for every $1,000 invested.
(4) For an ETF that has not yet filed a fund report management report of fund performance, state the following:
The ETF's expenses are made up of the management fee, operating expenses and trading costs. The [class'/series'/ETF's] annual management fee is [see instruction 7]% of the [class'/series'/ETF's] value. As this [class/series/ETF] is new, operating expenses and trading costs are not yet available.
(5) If the ETF pays an incentive fee that is determined by the performance of the ETF, provide a brief statement disclosing the amount of the fee and the circumstances in which the ETF will pay it.
(6) Under the sub-heading "Trailing commission", include a description using wording substantially similar to the following:
The trailing commission is an ongoing commission. It is paid for as long as you own the ETF. It is for the services and advice that your representative and their firm provide to you.
(7) If the manager of the ETF or another member of the ETF's organization does not pay trailing commissions, include a description using wording substantially similar to the following:
This ETF doesn't have a trailing commission.
(8) If the manager of the ETF or another member of the ETF's organization pays trailing commissions, disclose the range of the rates of the trailing commission after providing a description using wording substantially similar to the following:
[Insert name of the manager of the ETF] pays the trailing commission to your representative's firm. It is paid from the ETF's management fee and is based on the value of your investment.
(9) If the manager of the ETF or another member of the ETF's organization pays trailing commissions for the class or series of securities of the ETF described in the ETF facts document but does not pay trailing commissions for another class or series of securities of the same ETF, state using wording substantially similar to the following:
This ETF also offers a [class/series] of [units/shares] that does not have a trailing commission. Ask your representative for details.
INSTRUCTIONS:
(1) If any fees or expenses otherwise payable by the ETF were waived or otherwise absorbed by a member of the organization of the ETF, despite subsection 15.1(2) of National Instrument 81-106 Investment Fund Continuous Disclosure, only include a statement in substantially the following words:
[Insert name of the manager of the ETF] waived some of the ETF's expenses. If it had not done so, the MER would have been higher.
(2) Use the management expense ratio (MER) disclosed in the most recently filed fund report for the ETF. The MER must be net of fee waivers or absorptions and, despite subsection 15.1(2) of National Instrument 81-106 Investment Fund Continuous Disclosure, need not include any additional disclosure about the waivers or absorptions. For a newly established ETF that has not yet filed a fund report, state that the MER is not available because it is a new ETF. If applicable, include a reference to any fixed administration fees in the management expense ratio description required in the table under Item 1.3(2) of Part II of this Form.
(2) Use the same MER that is disclosed in Item 2 of Part I of this Form. If applicable, include a reference to any fixed administration fees in the management expense ratio description required in the table under Item 1.3(2) of Part II of this Form.
(3) Use the trading expense ratio (TER) disclosed in the most recently filed fund report for the ETF.
(3) Use the trading expense ratio disclosed in the most recently filed management report of fund performance for the ETF.
(4) Use the FER disclosed in Item 2 of Part I of this Form. Use a bold font or other formatting to indicate that the FER represents the total of all ongoing expenses set out in the chart and does not represent a separate expense charged to the ETF.
(4) The amount included for ETF expenses is the amount arrived at by adding the MER and the trading expense ratio. Use a bold font or other formatting to indicate that ETF expenses is the total of all ongoing expenses set out in the chart and is not a separate expense charged to the ETF.
(5) Insert the date of the most recently filed fund report management report of fund performance.
(6) Insert the equivalent dollar amount of the ongoing expenses of the ETF for each $1,000 investment.
(7) The percentage disclosed for the management fee must correspond to the percentage shown in the fee table in the final prospectus.
(8) For an ETF that is required to include the disclosure under subsection (4), in the description of the items that make up ETF fees, include a reference to any fixed administrative fees, if applicable. Also disclose the amount of the fixed administration fee in the same manner as required for the management fee. The percentage disclosed for the fixed administration fee must correspond to the percentage shown in the fee table in the final prospectus.
(9) In disclosing the range of rates of trailing commissions, show both the percentage amount and the equivalent dollar amount for each $1,000 investment.
1.4 -- Other Fees
(1) If applicable, provide the sub-heading "Other Fees".
(2) Provide information about the amount of fees payable by an investor when they buy, hold, sell or switch units or shares of the ETF, substantially in the form of the following table:
Fee
What you pay
Redemption Fee
[Insert name of the manager of the ETF] may charge you up to [see instruction 1]% of the value of your [units/shares] you redeem or exchange directly from [insert name of the manager of the ETF].
(see instruction 1)
Other fees [specify type]
[specify amount]
(see instructions 2 and 3)
INSTRUCTIONS:
(1) The percentage disclosed for the redemption fee must correspond to the percentage shown in the final prospectus.
(2) Under this Item, it is necessary to include only those fees that apply to the particular class or series of securities of the ETF. Examples include management fees and administration fees payable directly by investors, and switch fees. This also includes any requirement for an investor to participate in a fee-based arrangement with their dealer in order to be eligible to purchase the particular class or series of securities of the ETF. If there are no other fees associated with buying, holding, selling or switching units or shares of the ETF, replace the table with a statement to that effect.
(3) Provide a brief description of each fee disclosing the amount to be paid as a percentage (or, if applicable, a fixed dollar amount) and state who charges the fee. If the amount of the fee varies so that specific disclosure of the amount of the fee cannot be disclosed include, where possible, the highest possible rate or range for that fee.
Under the heading "What if I change my mind?", state using wording substantially similar to the following:
Under securities law in some provinces and territories, you have the right to cancel your purchase within 48 hours after you receive confirmation of the purchase.
In some provinces and territories, you also have the right to cancel a purchase, or in some jurisdictions, claim damages, if the prospectus, ETF Facts or financial statements contain a misrepresentation. You must act within the time limit set by the securities law in your province or territory.
For more information, see the securities law of your province or territory or ask a lawyer.
(1) Under the heading "For more information", state using wording substantially similar to the following:
Contact [insert name of the manager of the ETF] or your representative for a copy of the ETF's prospectus and other disclosure documents. These documents and the ETF Facts make up the ETF's legal documents.
(2) State the name, address and toll-free telephone number of the manager of the ETF. If applicable, also state the e-mail address and website of the manager of the ETF.
Annex C-6 -- National Instrument 81-101 Mutual Fund Prospectus Disclosure
Contents
Part 1 Definitions, Interpretation and Application
Definitions
Interpretation
Application
Part 2 Disclosure Documents
Filing of Disclosure Documents
Amendments to Disclosure Documents
Amendment to a Preliminary Simplified Prospectus
Delivery of Amendments
Amendment to a Simplified Prospectus
Supporting Documents
Websites
Simplified Prospectus
Lapse Date
Consents of Experts
Language of Documents
Statement of Rights
Part 3 Documents Incorporated By Reference And Delivery To Securityholders
Documents Incorporated by Reference
Audit of Financial Statements
Review of Unaudited Financial Statements
Approval of Financial Statements and Related Documents
Delivery of Preliminary Simplified Prospectus and Simplified Prospectus
Pre-Sale Delivery of Fund Facts Document
Exception to Pre-Sale Delivery of Fund Facts Document
Delivery of Fund Facts Document for Subsequent Purchases Under a Pre-authorized Purchase Plan or a Portfolio Rebalancing Plan
Delivery of Fund Facts Document for Managed Accounts and Permitted Clients
Delivery of Fund Facts Documents for No-Trailing-Commission Switches
Delivery of Fund Facts Document for Automatic Switch Programs
Electronic Delivery of the Fund Facts Document
Fund Facts Document-Purchaser's Right of Withdrawal
Fund Facts Document-Purchaser's Right of Action for Failure to Deliver or Send
Documents to be Delivered or Sent upon Request
Toll-Free Telephone Number or Collect Telephone Calls
Soliciting Expressions of Interest
Part 4 Plain Language and Presentation
Plain Language and Presentation
Preparation in the Required Form
Part 5 Packaging
Combinations of Documents
Combinations of Fund Facts Documents for Delivery Purposes
Separate Binding of Part B Sections of a Multiple SP
Annual Information Forms
Combinations of Fund Facts Documents for Filing Purposes
Part 5.1 Certificates
Interpretation
Date of Certificates
Certificate of the Mutual Fund
Certificate of Principal Distributor
Certificate of the Manager
Certificate of Promoter
Certificates of Corporate Mutual Funds
Part 6 Exemptions
Grant of Exemption
Evidence of exemption
Part 7 Effective Date
Effective Date
Appendix A Fund Facts Automatic Switch Program Information for Section 3.2.05
1.1 In this Instrument
"Aequitas personal information form" means a personal information form for an individual prepared pursuant to Aequitas NEO Exchange Inc. Form 3, as amended from time to time;
"automatic switch" means a purchase of securities of a class or series of securities of a mutual fund, immediately following a redemption of the same value of securities of another class or series of securities of that mutual fund, if the only material differences between the two classes or series are both of the following:
(a) a difference in the management fees;
(b) a difference in the purchaser's minimum investment amounts;
"automatic switch program" means an agreement under which automatic switches are to be made on predetermined dates for a purchaser of securities of a class or series of a mutual fund as a result of the purchaser
(a) satisfying the minimum investment amount for the class or series, and
(b) failing to satisfy, in whole or in part, the minimum investment amount for the class or series of securities of the mutual fund that were subject to the automatic switch because those securities were redeemed;
"designated website" has the meaning ascribed to that term in National Instrument 81-106 Investment Fund Continuous Disclosure;
"business day" means any day other than a Saturday, a Sunday or a statutory holiday;
"commodity pool" [Repealed]
"educational material" means material containing general information about one or more of investing in general, mutual funds, portfolio management, capital markets, retirement savings, income or education saving plans and financial planning, if the material does not promote a particular mutual fund or mutual fund family or the products or services offered by a particular mutual fund or mutual fund family;
"executive officer" means, for a mutual fund, a manager of a mutual fund or a promoter of a mutual fund, an individual who is
(a) a chair, vice-chair or president,
(b) a vice-president in charge of a principal business unit, division or function including sales, finance or product development, or
(c) performing a policy-making function;
"financial statements" includes interim financial reports;
"financial year" includes the first completed financial period of a mutual fund beginning with the inception of the mutual fund and ending on the date of its first financial year end;
"fund facts document" means a completed Form 81-101F3 Contents of Fund Facts Document;
"independent review committee" means the independent review committee of the investment fund established under National Instrument 81-107 Independent Review Committee for Investment Funds;
"managed account" has the meaning ascribed to that term in National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations;
"material contract" means, for a mutual fund, a contract listed in the simplified prospectus of the mutual fund in response to Item 4.17 of Part A of Form 81-101F1 Contents of Simplified Prospectus;
"multiple AIF" [Repealed]
"multiple SP" means a document containing two or more simplified prospectuses that have been consolidated in accordance with subsection 5.1(1);
"NI 81-107" [Repealed.]
"Part A section" means the section of a simplified prospectus that contains the disclosure required by Part A of Form 81-101F1 Contents of Simplified Prospectus;
"Part B section" means the section of a simplified prospectus that contains the disclosure required by Part B of Form 81-101F1;
"permitted client" has the meaning ascribed to that term in National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations;
"personal information form" means
(a) a completed Schedule 1 of Appendix A to National Instrument 41-101 General Prospectus Requirements,
(b) a completed TSX/TSXV personal information form submitted by an individual to the Toronto Stock Exchange or to the TSX Venture Exchange to which is attached a completed certificate and consent in the form set out in Schedule 1 -- Part B of Appendix A to National Instrument 41-101 General Prospectus Requirements, or
(c) a completed Aequitas personal information form submitted by an individual to Aequitas NEO Exchange Inc., to which is attached a completed certificate and consent in the form set out in Schedule 1 -- Part B of Appendix A to National Instrument 41-101 General Prospectus Requirements;
"Personal Information Form and Authorization" [Repealed]
"plain language" means language that can be understood by a reasonable person, applying a reasonable effort;
"portfolio rebalancing plan" means an agreement, that can be terminated at any time, under which a purchaser
(a) selects
(i) a portfolio of securities of two or more mutual funds, and
(ii) target weightings for securities of each of those mutual funds held by the purchaser, and
(b) on predetermined dates, purchases or redeems securities referred to in paragraph (a) in order to bring the holdings of each of those securities within the applicable target weighting;
"pre-authorized purchase plan" means a contract or other arrangement for the purchase of securities of a mutual fund, by payments of a specified amount, on a regularly scheduled basis, and which can be terminated at any time;
"precious metals fund" [Repealed]
"predecessor personal information form" means
(a) a completed Schedule 1 of Appendix A to National Instrument 41-101 General Prospectus Requirements in the form that was in effect from March 17, 2008 until May 14, 2013, or
(b) a completed TSX/TSXV personal information form to which is attached a completed certificate and consent in the form that was in effect between March 17, 2008 and May 14, 2013;
"single AIF" [Repealed]
"single SP" means a simplified prospectus that has not been consolidated with another simplified prospectus under subsection 5.1(1);
"statutory right of action" means,
(a) in Alberta, paragraph 206(a) of the Securities Act (Alberta),
(b) in British Columbia, section 135 of the Securities Act (British Columbia),
(c) in Manitoba, section 141.2 of the Securities Act (Manitoba),
(d) in New Brunswick, section 155 of the Securities Act (New Brunswick),
(e) in Northwest Territories, section 116 of the Securities Act (Northwest Territories),
(f) in Nunavut, section 116 of the Securities Act (Nunavut),
(g) in Saskatchewan, section 141(2) of The Securities Act, 1988 (Saskatchewan), and
(h) in Yukon, section 116 of the Securities Act (Yukon);
"statutory right of withdrawal" means,
(a) in Alberta, subsection 130(1) of the Securities Act (Alberta),
(b) in British Columbia, subsections 83(3) and (5) of the Securities Act (British Columbia),
(c) in Manitoba, sections 1.2 and 1.5 of Local Rule 41-502 Prospectus Delivery Requirement (Manitoba),
(d) in New Brunswick, subsection 88(2) of the Securities Act (New Brunswick),
(e) in Northwest Territories, section 101(2) of the Securities Act (Northwest Territories),
(f) in Nunavut, subsection 101(2) of the Securities Act (Nunavut),
(g) in Saskatchewan, section 79(3) of The Securities Act, 1988 (Saskatchewan), and
(h) in Yukon, subsection 101(2) of the Securities Act (Yukon).
"TSX/TSXV personal information form" means a completed personal information form of an individual in compliance with the requirements of Form 4 for the Toronto Stock Exchange or Form 2A for the TSX Venture Exchange, as applicable, each as amended from time to time.
1.2 Terms defined in National Instrument 81-102 Investment Funds or National Instrument 81-105 Mutual Fund Sales Practices and used in this Instrument have the respective meanings ascribed to them in those Instruments.
1.3 This Instrument does not apply to mutual funds that are
(a) labour-sponsored venture capital corporations; or
(b) [Repealed]
(c) listed and posted for trading on a stock exchange or quoted on an over-the-counter market.
2.1 (1) A mutual fund
(a) that files a preliminary prospectus must file the preliminary prospectus in the form of a preliminary simplified prospectus prepared and certified in accordance with Form 81-101F1 and concurrently file a preliminary fund facts document, for each class or series of securities of the mutual fund, prepared in accordance with Form 81-101F3;
(b) that files a pro forma prospectus must file the pro forma prospectus in the form of a pro forma simplified prospectus prepared and certified in accordance with Form 81-101F1 and concurrently file a pro forma fund facts document, for each class or series of securities of the mutual fund, prepared in accordance with Form 81-101F3;
(c) that files a prospectus must file the prospectus in the form of a simplified prospectus prepared and certified in accordance with Form 81-101F1 and concurrently file a fund facts document, for each class or series of securities of the mutual fund, prepared in accordance with Form 81-101F3;
(d) that files an amendment to a prospectus must
(i) [Repealed]
(ii) if the amendment relates to the information contained in a fund facts document, concurrently file an amendment to the fund facts document;
(iii) if the amendment relates to a new class or series of securities of the mutual fund that is referable to the same portfolio of assets, concurrently file a fund facts document for the new class or series; and
(e) must file an amendment to a fund facts document, if a material change occurs that relates to the information contained in the fund facts document, as soon as practicable and, in any event, within 10 days after the day the change occurs.
(2) A mutual fund must not file a prospectus more than 90 days after the date of the receipt for the preliminary prospectus that relates to the prospectus.
2.2 (1) An amendment to a simplified prospectus may consist of either
(a) an amendment that does not fully restate the text of the simplified prospectus; or
(b) an amended and restated simplified prospectus.
(2) Despite subsection (1), an amendment to the Part B section that is separately bound from the Part A section of a simplified prospectus must be effected only by way of an amended and restated Part B section.
(3) An amendment to a simplified prospectus must be identified and dated as follows:
1. For an amendment that does not restate the text of a simplified prospectus:
Amendment No. [insert amendment number] dated [insert date of amendment] to [identify document] dated [insert date of document being amended].
2. For an amended and restated simplified prospectus, other than an amendment to which subsection (2) applies:
Amended and Restated [identify document] dated [insert date of amendment], amending and restating [identify document] dated [insert date of document being amended].
(4) An amendment to a fund facts document must be prepared in accordance with Form 81-101F3 without any further identification and dated as of the date the fund facts document is being amended.
2.2.1 (1) Except in Ontario, if, after a receipt for a preliminary simplified prospectus is issued but before a receipt for the simplified prospectus is issued, a material adverse change occurs, an amendment to the preliminary simplified prospectus must be filed as soon as practicable, but in any event within 10 days after the change occurs.
(2) The regulator must issue a receipt for an amendment to a preliminary simplified prospectus as soon as practicable after the amendment is filed.
2.2.2 Except in Ontario, a mutual fund must deliver an amendment to a preliminary simplified prospectus as soon as practicable to each recipient of the preliminary simplified prospectus according to the record of recipients required to be maintained under securities legislation.
2.2.3 (1) Except in Ontario, if, after a receipt for a simplified prospectus is issued but before the completion of the distribution under the simplified prospectus, a material change occurs, a mutual fund must file an amendment to the simplified prospectus as soon as practicable, but in any event within 10 days after the day the change occurs.
(2) Except in Ontario, if, after a receipt for a simplified prospectus or an amendment to a simplified prospectus is issued but before the completion of the distribution under the simplified prospectus or the amendment to the simplified prospectus, securities in addition to the securities previously disclosed in the simplified prospectus or the amendment to the simplified prospectus are to be distributed, an amendment to the simplified prospectus disclosing the additional securities must be filed, as soon as practicable, but in any event within 10 days after the decision to increase the number of securities offered.
(3) Except in Ontario, the regulator must issue a receipt for an amendment to a simplified prospectus filed under this section unless the regulator considers that there are grounds set out in securities legislation that would cause the regulator not to issue the receipt for a simplified prospectus.
(4) Except in Ontario, the regulator must not refuse to issue a receipt under subsection (3) without giving the mutual fund that filed the simplified prospectus an opportunity to be heard.
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Note: In Ontario, subsections 57(2.1) and 61(3) of the Securities Act (Ontario) impose a similar restriction on the Director to refuse to issue a receipt for a prospectus without first giving an issuer an opportunity to be heard.
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2.3 (1) A mutual fund must
(a) file with a preliminary simplified prospectus and a preliminary fund facts document for each class or series of securities of the mutual fund
(i) a copy of the preliminary simplified prospectus certified in accordance with Part 5.1,
(ii) a submission to the jurisdiction and appointment of an agent for service of process of the manager of the mutual fund in the form set out in Appendix C to National Instrument 41-101 General Prospectus Requirements, if the manager of the mutual fund is incorporated, continued or organized under the laws of a foreign jurisdiction or resides outside of Canada,
(iii) a copy of any material contract and a copy of any amendment to a material contract that have not previously been filed, other than a contract entered into in the ordinary course of business,
(iv) a copy of the following documents and a copy of any amendment to the following documents that have not previously been filed:
(A) by-laws or other corresponding instruments currently in effect,
(B) any securityholder or voting trust agreement that the mutual fund has access to and that can reasonably be regarded as material to an investor in securities of the mutual fund, and
(C) any other contract of the mutual fund that creates or can reasonably be regarded as materially affecting the rights or obligations of the mutual fund's securityholders generally, and
(v) any other supporting documents required to be filed under securities legislation; and
(b) at the time a preliminary simplified prospectus and a preliminary fund facts document for each class or series of securities of the mutual fund are filed, deliver or send to the securities regulatory authority
(i) for
(A) a new mutual fund, a copy of a draft opening statement of financial position of the mutual fund, and
(B) an existing mutual fund, a copy of the latest audited financial statements of the mutual fund,
(ii) a personal information form for all of the following:
(A) each director and executive officer of the mutual fund;
(B) each promoter of the mutual fund;
(C) if the promoter is not an individual and is not the manager of the mutual fund, each director and executive officer of the promoter,
(iii) a signed letter to the regulator from the auditor of the mutual fund prepared in accordance with the form suggested for this circumstance by the Handbook, if a financial statement of the mutual fund incorporated by reference in the preliminary simplified prospectus is accompanied by an unsigned auditor's report, and
(iv) any other supporting documents required to be delivered or sent to the securities regulatory authority under securities legislation.
(1.0.1) Despite subparagraph 2.3(1)(b)(ii), a mutual fund is not required to deliver a personal information form for an individual referred to in subparagraph (1)(b)(ii) if the individual has submitted a Form 33-109F4 Registration of Individuals and Review of Permitted Individuals under National Instrument 33-109 Registration Information.
(1.1) Despite subparagraph (1)(b)(ii), a mutual fund is not required to deliver to the regulator a personal information form for an individual if the mutual fund, the mutual fund's manager, another issuer or the manager of another investment fund issuer, previously delivered a personal information form for the individual and all of the following are satisfied:
(a) the certificate and consent included in or attached to the personal information form was executed by the individual within three years preceding the date of filing of the preliminary simplified prospectus and preliminary fund facts document for each class or series of securities of the mutual fund;
(b) the responses given by the individual to questions 6 through 10 of the individual's personal information form are correct as at a date that is no earlier than 30 days before the filing of the preliminary simplified prospectus and preliminary fund facts document for each class or series of securities of the mutual fund;
(c) if the personal information form was previously delivered to the regulator by another issuer, the issuer delivers to the regulator, concurrently with the filing of the preliminary simplified prospectus and preliminary fund facts document for each class or series of securities of the mutual fund, a copy of the previously delivered personal information form or alternative information that is satisfactory to the regulator.
(1.2) Until May 14, 2016, subparagraph (1)(b)(ii) does not apply to a mutual fund in respect of the delivery of a personal information form for an individual if the mutual fund, the mutual fund's manager, another issuer or the manager of another investment fund issuer previously delivered to the regulator a predecessor personal information form for the individual and all of the following are satisfied:
(a) the certificate and consent included in or attached to the predecessor personal information form was executed by the individual within three years preceding the date of filing of the preliminary simplified prospectus and preliminary fund facts document for each class or series of securities of the mutual fund;
(b) the responses given by the individual to questions 4(B) and (C) and questions 6 through 9 or, in the case of a TSX/TSXV personal information form in effect after September 8, 2011, questions 6 through 10, of the individual's predecessor personal information form are correct as at a date that is no earlier than 30 days before the filing of the preliminary simplified prospectus and preliminary fund facts document for each class or series of securities of the mutual fund.
(2) A mutual fund must
(a) file with a pro forma simplified prospectus and a pro forma fund facts document for each class or series of securities of the mutual fund
(i) a copy of any material contract of the mutual fund, and a copy of any amendment to a material contract of the mutual fund, not previously filed,
(ii) a submission to the jurisdiction and appointment of an agent for service of process of the manager of the mutual fund in the form set out in Appendix C to National Instrument 41-101 General Prospectus Requirements, if the manager of the mutual fund is incorporated, continued or organized under the laws of a foreign jurisdiction or resides outside of Canada and if that document has not already been filed,
(ii.1) a copy of the following documents and a copy of any amendment to the following documents that have not previously been filed:
(A) by-laws or other corresponding instruments currently in effect,
(B) any securityholder or voting trust agreement that the mutual fund has access to and that can reasonably be regarded as material to an investor in securities of the mutual fund, and
(iii) any other supporting documents required to be filed under securities legislation; and
(b) at the time a pro forma simplified prospectus and a pro forma fund facts document for each class or series of securities of the mutual fund are filed, deliver or send to the securities regulatory authority
(i) a copy of the pro forma simplified prospectus, blacklined to show changes and the text of deletions from the latest simplified prospectus previously filed,
(ii) [Repealed]
(ii.1) a copy of the pro forma fund facts document for each class or series of securities of the mutual fund, blacklined to show changes, including the text of deletions, from the latest fund facts document previously filed,
(iii) [Repealed May 14, 2013.]
(iv) a personal information form for all of the following:
(A) each director and executive officer of the mutual fund;
(B) each promoter of the mutual fund;
(C) if the promoter is not an individual and is not the manager of the mutual fund, each director and executive officer of the promoter, and
(v) any other supporting documents required to be delivered or sent to the securities regulatory authority under securities legislation.
(2.0.1) Despite subparagraph 2.3(2)(b)(iv), a mutual fund is not required to deliver a personal information form for an individual referred to in subparagraph (2)(b)(iv) if the individual has submitted a Form 33-109F4 Registration of Individuals and Review of Permitted Individuals under National Instrument 33-109 Registration Information.
(2.1) Despite subparagraph (2)(b)(iv), a mutual fund is not required to deliver to the regulator a personal information form for an individual if the mutual fund, the mutual fund's manager, another issuer or the manager of another investment fund issuer previously delivered a personal information form for the individual and all of the following are satisfied:
(a) the certificate and consent included in or attached to the personal information form was executed by the individual within three years preceding the date of filing of the pro forma simplified prospectus and pro forma fund facts document for each class or series of securities of the mutual fund;
(b) the responses given by the individual to questions 6 through 10 of the individual's personal information form are correct as at a date that is no earlier than 30 days before the filing of the pro forma simplified prospectus and pro forma fund facts document for each class or series of securities of the mutual fund;
(c) if the personal information form was previously delivered to the regulator by another issuer, the issuer delivers to the regulator, concurrently with the filing of the pro forma simplified prospectus and pro forma fund facts document for each class or series of securities of the mutual fund, a copy of the previously delivered personal information form or alternative information that is satisfactory to the regulator.
(2.2) Until May 14, 2016, subparagraph (2)(b)(iv) does not apply to a mutual fund in respect of the delivery of a personal information form for an individual if the mutual fund, the mutual fund's manager, another issuer or the manager of another investment fund issuer previously delivered to the regulator a predecessor personal information form for the individual and all of the following are satisfied:
(a) the certificate and consent included in or attached to the predecessor personal information form was executed by the individual within three years preceding the date of filing of the pro forma simplified prospectus and pro forma fund facts document for each class or series of securities of the mutual fund;
(b) the responses given by the individual to questions 4(B) and (C) and questions 6 through 9 or, in the case of a TSX/TSXV personal information form in effect after September 8, 2011, questions 6 through 10, of the individual's predecessor personal information form are correct as at a date that is no earlier than 30 days before the filing of the pro forma simplified prospectus and pro forma fund facts document for each class or series of securities of the mutual fund.
(3) A mutual fund must
(a) file with a simplified prospectus and a fund facts document for each class or series of securities of the mutual fund
(i) a copy of any material contract, and a copy of any amendment to a material contract, of the mutual fund and not previously filed,
(i.1) a copy of the following documents and a copy of any amendment to the following documents that have not previously been filed:
(A) by-laws or other corresponding instruments currently in effect,
(B) any securityholder or voting trust agreement that the mutual fund has access to and that can reasonably be regarded as material to an investor in securities of the mutual fund,
(ii) for a new mutual fund, a copy of the audited statement of financial position of the mutual fund,
(iii) a copy of the simplified prospectus certified in accordance with Part 5.1,
(iv) a submission to the jurisdiction and appointment of an agent for service of process of the manager of the mutual fund in the form set out in Appendix C to National Instrument 41-101 General Prospectus Requirements, if the manager of the mutual fund is incorporated, continued or organized under the laws of a foreign jurisdiction or resides outside of Canada and if that document has not already been filed,
(v) any consents required by section 2.6,
(vi) a copy of each report or valuation referred to in the simplified prospectus, for which a consent is required to be filed under section 2.6 and that has not previously been filed, and
(vii) any other supporting documents required to be filed under securities legislation; and
(b) at the time a simplified prospectus is filed, deliver or send to the securities regulatory authority
(i) a copy of the simplified prospectus, blacklined to show changes and the text of deletions from the preliminary or pro forma simplified prospectus,
(ii) [Repealed]
(ii.1) a copy of the fund facts document for each class or series of securities of the mutual fund, blacklined to show changes, including the text of deletions, from the preliminary or pro forma fund facts document,
(iii) details of any changes to the personal information required to be delivered under subparagraph (1)(b)(ii) or (2)(b)(iv), in the form of the Personal Information Form and Authorization, since the delivery of that information in connection with the filing of the simplified prospectus of the mutual fund or another mutual fund managed by the manager, and
(iv) any other supporting documents required to be delivered or sent to the securities regulatory authority under securities legislation.
(4) A mutual fund must
(a) file with an amendment to a simplified prospectus
(i) a copy of the amendment to the simplified prospectus certified in accordance with Part 5.1,
(ii) any consents required by section 2.6,
(iii) a copy of any material contract of the mutual fund, and a copy of any amendment to a material contract of the mutual fund, not previously filed,
(iii.1) if the amendment relates to the information contained in a fund facts document, an amendment to the fund facts document, and
(iv) any other supporting documents required to be filed under securities legislation;
(b) at the time an amendment to a simplified prospectus is filed, deliver or send to the securities regulatory authority
(i) if the amendment to the simplified prospectus is in the form of an amended and restated simplified prospectus, a copy of that document blacklined to show changes and the text of deletions from the simplified prospectus,
(ii) [Repealed]
(ii.1) if an amendment to a fund facts document is filed, a copy of the fund facts document, blacklined to show changes, including the text of deletions, from the latest fund facts document previously filed,
(iii) details of any changes to the personal information required to be delivered under subparagraph (1)(b)(ii), (2)(b)(iv) or (3)(b)(iii), in the form of the Personal Information Form and Authorization, since the delivery of that information in connection with the filing of the simplified prospectus of the mutual fund or another mutual fund managed by the manager, and
(iv) any other supporting documents required to be delivered or sent to the securities regulatory authority under securities legislation.
(5) [Repealed]
(5.1) A mutual fund must
(a) file the following documents with an amendment to a fund facts document unless subsection (4) applies:
(i) an amendment to the corresponding simplified prospectus, certified in accordance with Part 5.1,
(ii) any other supporting documents required to be filed under securities legislation; and
(b) at the time an amendment to a fund facts document is filed, deliver or send to the securities regulatory authority
(i) details of any changes to the personal information required to be delivered under subparagraph (1)(b)(ii), (2)(b)(iv) or (3)(b)(iii), in the form of the Personal Information Form and Authorization, since the delivery of that information in connection with the filing of the simplified prospectus of the mutual fund or another mutual fund managed by the manager,
(ii) a copy of the amended and restated fund facts document blacklined to show changes, including the text of deletions, from the most recently filed fund facts document; and
(iii) any other supporting documents required to be delivered or sent to the securities regulatory authority under securities legislation.
(6) Despite any other provision of this section, a mutual fund may
(a) omit or mark to be unreadable certain provisions of a material contract or an amendment to a material contract filed under this section
(i) if the manager of the mutual fund reasonably believes that disclosure of those provisions would be seriously prejudicial to the interests of the mutual fund or would violate confidentiality provisions, and
(ii) if a provision is omitted or marked to be unreadable under subparagraph (i), the mutual fund must include a description of the type of information that has been omitted or marked to be unreadable immediately after the provision that is omitted or marked to be unreadable in the copy of the material contract or amendment to the material contract filed by the mutual fund; and
(b) delete commercial or financial information from the copy of an agreement of the mutual fund, its manager or trustee with a portfolio adviser or portfolio advisers of the mutual fund filed under this section if the disclosure of that information could reasonably be expected to
(i) prejudice significantly the competitive position of a party to the agreement, or
(ii) interfere significantly with negotiations in which parties to the agreement are involved.
2.3.1 (1) A mutual fund must post on its designated website a fund facts document filed under this Part as soon as practicable and, in any event, within 10 days after the date that the document is filed.
(2) A fund facts document posted on the designated website referred to in subsection (1) must
(a) be displayed in a manner that would be considered prominent to a reasonable person; and
(b) not be attached to or bound with another fund facts document.
(3) [Repealed]
2.4 A simplified prospectus is a prospectus for the purposes of securities legislation.
2.5 (1) This section does not apply in Ontario.
(2) In this section, "lapse date" means, with reference to the distribution of a security that has been qualified under a simplified prospectus, the date that is 12 months after the date of the most recent simplified prospectus relating to the security.
(3) A mutual fund must not continue the distribution of a security to which the prospectus requirement applies after the lapse date unless the mutual fund files a new simplified prospectus that complies with securities legislation and a receipt for that new simplified prospectus is issued by the regulator.
(4) Despite subsection (3), a distribution may be continued for a further 12 months after a lapse date if,
(a) the mutual fund delivers a pro forma simplified prospectus within 30 days before the lapse date of the previous simplified prospectus;
(b) the mutual fund files a new final simplified prospectus within 10 days after the lapse date of the previous simplified prospectus; and
(c) a receipt for the new final simplified prospectus is issued by the regulator within 20 days after the lapse date of the previous simplified prospectus.
(5) The continued distribution of securities after the lapse date does not contravene subsection (3) unless and until any of the conditions of subsection (4) are not complied with.
(6) Subject to any extension granted under subsection (7), if a condition in subsection (4) is not complied with, a purchaser may cancel a purchase made in a distribution after the lapse date in reliance on subsection (4) within 90 days after the purchaser first became aware of the failure to comply with the condition.
(7) The regulator may, on an application of a mutual fund, extend, subject to such terms and conditions as it may impose, the times provided by subsection (4) where in its opinion it would not be prejudicial to the public interest to do so.
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Note: In Ontario, section 62 of the Securities Act (Ontario) imposes similar requirements regarding refiling of prospectuses.
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2.6 (1) A mutual fund must file the written consent of
(a) any solicitor, auditor, accountant, engineer, or appraiser;
(b) any notary in Québec; and
(c) any person or company whose profession or business gives authority to a statement made by that person or company
if that person or company is named in a simplified prospectus or an amendment to a simplified prospectus, directly or, if applicable, in a document incorporated by reference,
(d) as having prepared or certified any part of the simplified prospectus or the amendment;
(e) as having opined on financial statements from which selected information included in the simplified prospectus has been derived and which audit opinion is referred to in the simplified prospectus directly or in a document incorporated by reference; or
(f) as having prepared or certified a report, valuation, statement or opinion referred to in the simplified prospectus or the amendment, directly or in a document incorporated by reference.
(2) The consent referred to in subsection (1) must
(a) be filed no later than the time the simplified prospectus or the amendment to the simplified prospectus is filed or, for the purposes of future financial statements that have been incorporated by reference in a simplified prospectus, no later than the date that those financial statements are filed;
(b) state that the person or company being named consents
(i) to being named, and
(ii) to the use of that person or company's report, valuation, statement or opinion;
(c) refer to the report, valuation, statement or opinion stating the date of the report, valuation, statement or opinion; and
(d) contain a statement that the person or company being named
(i) has read the simplified prospectus, and
(ii) has no reason to believe that there are any misrepresentations in the information contained in it that are
(A) derived from the report, valuation, statement or opinion, or
(B) within the knowledge of the person or company as a result of the services performed by the person or company in connection with the report, financial statements, valuation, statement or opinion.
(3) In addition to any other requirement of this section, the consent of an auditor or accountant must also state
(a) the dates of the financial statements on which the report of the auditor or accountant is made; and
(b) that the auditor or accountant has no reason to believe that there are any misrepresentations in the information contained in the simplified prospectus that are
(i) derived from the financial statements on which the auditor or accountant has reported, or
(ii) within the knowledge of the auditor or accountant as a result of the audit of the financial statements.
(4) Subsection (1) does not apply to a designated rating organization or its DRO affiliate that issues a rating to the securities being distributed under the simplified prospectus.
2.7 (1) A mutual fund must file a simplified prospectus and any other document required to be filed under this Instrument in French or in English.
(2) In Québec, a simplified prospectus and any document required to be incorporated by reference into a simplified prospectus must be in French or in French and English.
(3) Despite subsection (1), if a mutual fund files a document only in French or only in English but delivers to a securityholder or prospective securityholder a version of the document in the other language, the mutual fund must file that other version not later than when it is first delivered to the securityholder or prospective securityholder.
2.8 Except in Ontario, a simplified prospectus must contain a statement of the rights given to a purchaser under securities legislation in case of a failure to deliver the simplified prospectus or in case of a misrepresentation in the simplified prospectus.
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Note: In Ontario, section 60 of the Securities Act (Ontario) imposes a similar requirement for the inclusion of a statement of rights in a prospectus.
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3.1 The following documents must, by means of a statement to that effect, be incorporated by reference into, and form part of, a simplified prospectus:
1. [Repealed]
1.1 The most recently filed fund facts document for each class or series of securities of the mutual fund, filed either concurrently with or after the date of the simplified prospectus.
1.2 If the mutual fund has not yet filed comparative annual financial statements of the mutual fund, the most recently filed interim financial report of the mutual fund that were filed before or after the date of the simplified prospectus.
1.3 If the mutual fund has not yet filed interim financial report or comparative annual financial statements of the mutual fund, the audited statement of financial position that was filed with the simplified prospectus.
1.4 If the mutual fund has not yet filed an annual fund report
management report of fund performanceof the mutual fund, the most recently filed interim fund reportmanagement report of fund performanceof the mutual fund that was filed before or after the date of the simplified prospectus.2. The most recently filed comparative annual financial statements of the mutual fund, together with the accompanying report of the auditor, filed either before or after the date of the simplified prospectus.
3. The most recently filed interim financial report of the mutual fund that were filed before or after the date of the simplified prospectus and that pertain to a period after the period to which the annual financial statements then incorporated by reference in the simplified prospectus pertain.
4. The most recently filed annual fund report
management report of fund performanceof the mutual fund that was filed before or after the date of the simplified prospectus.5. The most recently filed interim fund report
management report of fund performanceof the mutual fund that was filed before or after the date of the simplified prospectus and that pertains to a period after the period to which the annual fund reportmanagement report of fund performancethen incorporated by reference in the simplified prospectus pertains.
3.1.1 Any financial statements, other than interim financial reports, incorporated by reference in a simplified prospectus must meet the audit requirements in Part 2 of National Instrument 81-106 Investment Fund Continuous Disclosure.
3.1.2 Any unaudited financial statements incorporated by reference in a simplified prospectus at the date of filing of the simplified prospectus must have been reviewed in accordance with the relevant standards set out in the Handbook for a review of financial statements by the mutual fund's auditor or a review of financial statements by a public accountant.
3.1.3 A mutual fund must not file a simplified prospectus unless each financial statement and each fund report management report of fund performance incorporated by reference in the simplified prospectus has been approved in accordance with the requirements in Part 2 and Part 4 of National Instrument 81-106 Investment Fund Continuous Disclosure.
3.2 (1) The requirement under securities legislation to deliver or send a preliminary prospectus of a mutual fund to a person or company is satisfied by delivering or sending a preliminary simplified prospectus for the mutual fund filed under this Instrument, prepared in accordance with Form 81-101F1, either with or without the documents incorporated by reference.
(2) [Repealed]
(2.1) [Repealed]
(2.2) [Repealed]
(2.3) [Repealed]
(3) Except in Ontario, any dealer distributing a security during the waiting period must
(a) send a copy of the preliminary simplified prospectus to each prospective purchaser who indicates an interest in purchasing the security and requests a copy of such preliminary simplified prospectus; and
(b) maintain a record of the names and addresses of all persons and companies to whom the preliminary simplified prospectus has been forwarded.
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Note: In Ontario, sections 66 and 67 of the Securities Act (Ontario) impose similar requirements regarding the distribution of a preliminary prospectus and maintaining a distribution list.
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3.2.01 (1) If securities legislation requires a dealer to deliver or send a prospectus in connection with a purchase of a security of a mutual fund, the dealer must, unless the dealer has previously done so, deliver to the purchaser the fund facts document most recently filed under this Instrument for the applicable class or series of securities of the mutual fund before the dealer accepts an instruction from the purchaser for the purchase of the security.
(2) In Nova Scotia, a fund facts document is a disclosure document prescribed under subsection 76(1A) of the Securities Act (Nova Scotia).
(3) In Ontario, a fund facts document is a disclosure document prescribed under subsection 71(1.1) of the Securities Act (Ontario).
(4) The requirement under securities legislation to deliver or send a prospectus in connection with a purchase of a security of a mutual fund does not apply if
(a) a fund facts document for the applicable class or series of securities of the mutual fund is
(i) delivered to the purchaser before the dealer accepts an instruction from the purchaser for the purchase of the security, or
(ii) delivered or sent to the purchaser in accordance with section 3.2.02 and the conditions set out in that section are satisfied,
(b) section 3.2.03 or 3.2.05 applies and the conditions set out in the applicable section are satisfied, or,
(c) section 3.2.04 or 3.2.04.1 applies.
3.2.02 (1) Despite subsection 3.2.01(1), a dealer may deliver or send to the purchaser the most recently filed fund facts document for the applicable class or series of securities of the mutual fund not later than midnight on the second business day after entering into the purchase of a security of the mutual fund, if all of the following apply:
(a) the purchaser instructs the dealer that the purchase must be completed immediately or by a specified time;
(b) it is not reasonably practicable for the dealer to deliver the fund facts document before the time specified by the purchaser under paragraph (a);
(c) before the instruction from the purchaser for the purchase of a security of the mutual fund is accepted,
(i) the dealer informs the purchaser of the existence and purpose of the fund facts document and explains the dealer's obligation to deliver the fund facts document,
(ii) the purchaser consents to the dealer delivering or sending the fund facts document after entering into the purchase, and
(iii) the dealer verbally discloses to the purchaser a summary of all of the following:
(A) the fundamental features of the mutual fund, and what it primarily invests in, as set out under the heading "What does the fund invest in?" in Item 3 of Part I of the fund facts document;
(B) the investment risk level of the mutual fund as set out under the heading "How risky is it?" in Item 4 of Part I of the fund facts document;
(C) the suitability of the mutual fund for particular investors as set out under the heading "Who is this fund for?" in Item 7 of Part I of the fund facts document;
(D) any costs associated with buying, owning and selling a security of the mutual fund as set out under the heading "How much does it cost?" in Item I of Part II of the fund facts document;
(E) any applicable withdrawal rights or rescission rights that the purchaser is entitled to under securities legislation, as set out under the heading "What if I change my mind?" in Item 2 of Part II of the fund facts document.
(2) For the purposes of subparagraph (1)(c)(ii), the consent must be given in respect of a specific instruction to purchase a security of a mutual fund and, for greater certainty, cannot be in the form of blanket consent from the purchaser.
3.2.03 Despite subsection 3.2.01(1), a dealer is not required to deliver or send to the purchaser the most recently filed fund facts document for the applicable class or series of securities of the mutual fund in connection with a purchase of a security of the mutual fund made pursuant to a pre-authorized purchase plan or a portfolio rebalancing plan if all of the following apply:
(a) the purchase is not the first purchase under the plan;
(b) the dealer has provided a notice to the purchaser that states
(i) that the purchaser will not receive a fund facts document after the date of the notice unless the purchaser specifically requests the document,
(ii) that the purchaser is entitled to receive upon request, at no cost to the purchaser, the most recently filed fund facts document by calling a specified toll-free number, or by sending a request by mail or e-mail to a specified address or e-mail address,
(iii) how to access the fund facts document electronically,
(iv) that the purchaser will not have a right of withdrawal under securities legislation for subsequent purchases of a security of a mutual fund under the plan, but will continue to have a right of action if there is a misrepresentation in the prospectus or any document incorporated by reference into the prospectus, and
(v) that the purchaser may terminate the plan at any time;
(c) at least annually during the term of the plan, the dealer notifies the purchaser in writing of how the purchaser can request the most recently filed fund facts document;
(d) the dealer delivers or sends the most recently filed fund facts document to the purchaser if the purchaser requests the document.
3.2.04 Despite subsection 3.2.01(1), a dealer is not required to deliver or send to the purchaser the most recently filed fund facts document for the applicable class or series of securities of the mutual fund in connection with the purchase of a security of the mutual fund if either of the following apply:
(a) the purchase is made in a managed account;
(b) the purchaser is a permitted client that is not an individual.
3.2.04.1 (1) In this section,
"no-trailing-commission switch" means, in respect of a client of a participating dealer, a purchase of securities of a class or series of a mutual fund in respect of which an investment fund manager does not pay the participating dealer a trailing commission immediately following a redemption of securities of another class or series of the mutual fund in respect of which the investment fund manager pays the participating dealer a trailing commission, if all of the following apply:
(a) the aggregate value of the securities purchased is the same as the aggregate value of the securities redeemed;
(b) there are no material differences between the class or series of securities purchased and the class or series of securities redeemed other than the rate of management fees charged in respect of the two classes or series;
(c) the participating dealer, who executed the purchase and redemption of the securities, was not required by securities legislation or the rules of an SRO applicable to the dealer to make a suitability determination in respect of the client in connection with those securities;
"suitability determination" has the same meaning as in section 1.1 of National Instrument 81-105 Mutual Fund Sales Practices.
(2) Despite subsection 3.2.01(1), a dealer is not required to deliver to the purchaser of a security of a mutual fund the most recently filed fund facts document for the applicable class or series of securities of the mutual fund in connection with a no-trailing-commission switch.
3.2.05 Despite subsection 3.2.01(1), a dealer is not required to deliver or send to the purchaser the most recently filed fund facts document for the applicable class or series of securities of the mutual fund in connection with the purchase of a security of the mutual fund made as an automatic switch pursuant to an automatic switch program if all of the following apply:
(a) the purchase is not the first purchase under the automatic switch program;
(b) the dealer has provided a notice to the purchaser that states
(i) that the purchaser will not receive a fund facts document after the date of the notice unless the purchaser specifically requests the document,
(ii) that the purchaser is entitled to receive upon request, at no cost to the purchaser, the most recently filed fund facts document by calling a specified toll-free number, or by sending a request by mail or e-mail to a specified address or e-mail address,
(iii) how to access the fund facts document electronically, and
(iv) that the purchaser will not have a right of withdrawal under securities legislation for subsequent purchases of a security of a mutual fund under the automatic purchase program, but will continue to have a right of action if there is a misrepresentation in the prospectus or any document incorporated by reference into the prospectus;
(c) at least annually, the dealer notifies the purchaser in writing of how the purchaser can request the most recently filed fund facts document;
(d) the dealer delivers or sends the most recently filed fund facts document to the purchaser if the purchaser requests the document;
(e) with respect to the first purchase under the automatic switch program, the fund facts document delivered or sent to the purchaser included the fund facts automatic switch program information as defined in Appendix A.
3.2.06(1) If the purchaser of a security of a mutual fund consents, a fund facts document that may be or is required to be delivered or sent under this Part may be delivered or sent electronically.
(2) For the purposes of subsection (1), a fund facts document may be delivered or sent to the purchaser by means of an e-mail that contains either of the following:
(a) the fund facts document as an attachment;
(b) a hyperlink that leads directly to the fund facts document.
3.2.1 (1) A purchaser has a right of withdrawal in respect of a fund facts document that was delivered or sent under sections 3.2.01, 3.2.02 or 3.2.04, as the purchaser would otherwise have when a prospectus is required to be delivered or sent under securities legislation and, for that purpose, a fund facts document is a prescribed document under the statutory right of withdrawal.
(2) In Nova Scotia, instead of subsection (1), subsection 76(2) of the Securities Act (Nova Scotia) applies.
(3) In Ontario, instead of subsection (1), subsection 71(2) of the Securities Act (Ontario) applies.
(4) In Quebec, instead of subsection (1), section 30 of the Securities Act (Quebec) applies.
3.2.2 (1) A purchaser has a right of action if a fund facts document is not delivered or sent as required by sections 3.2.01, 3.2.02 or 3.2.04, as the purchaser would otherwise have when a prospectus is not delivered or sent as required under securities legislation and, for that purpose, a fund facts document is a prescribed document under the statutory right of action.
(2) In Nova Scotia, instead of subsection (1), subsection 141(1) of the Securities Act (Nova Scotia) applies.
(3) In Ontario, instead of subsection (1), section 133 of the Securities Act (Ontario) applies.
(4) In Quebec, instead of subsection (1), section 214 of the Securities Act (Quebec) applies.
3.3 (1) A mutual fund must deliver or send to any person or company that requests the simplified prospectus of the mutual fund or any of the documents incorporated by reference into the simplified prospectus, a copy of the simplified prospectus or requested document.
(2) [Repealed]
(3) A mutual fund must deliver or send all documents requested under this section within three business days of receipt of the request and free of charge.
3.4 A mutual fund must have a toll-free telephone number for, or accept collect telephone calls from, persons or companies that want to receive a copy of the simplified prospectus of the mutual fund and any or all documents incorporated by reference into the simplified prospectus.
3.5 A multiple SP that includes a pro forma simplified prospectus and a preliminary simplified prospectus must not be used to solicit expressions of interest.
4.1 (1) A simplified prospectus and fund facts document must be prepared using plain language and be in a format that assists in readability and comprehension.
(2) A simplified prospectus
(a) must present all information briefly and concisely;
(b) must present the items listed in the Part A section of Form 81-101F1 and the items listed in the Part B section of Form 81-101F1 in the order stipulated in those parts;
(c) [Repealed]
(d) must use the headings and sub-headings stipulated in Form 81-101F1, and may use sub-headings in items for which no sub-headings are stipulated;
(e) must contain only educational material or the information that is specifically mandated or permitted by Form 81-101F1; and
(f) must not incorporate by reference into the simplified prospectus, from any other document, information that is required to be included in a simplified prospectus.
(3) A fund facts document must
(a) be prepared for each class and each series of securities of a mutual fund in accordance with Form 81-101F3;
(b) present the items listed in the Part I section of Form 81-101F3 and the items listed in the Part II section of Form 81-101F3 in the order stipulated in those parts;
(c) use the headings and sub-headings stipulated in Form 81-101F3;
(d) contain only the information that is specifically required or permitted to be in Form 81-101F3;
(e) not incorporate any information by reference; and
(f) not exceed four pages in length.
4.2 Despite provisions in securities legislation relating to the presentation of the content of a prospectus, a simplified prospectus and a fund facts document must be prepared in accordance with this Instrument.
5.1 (1) A simplified prospectus must not be consolidated with one or more other simplified prospectuses to form a multiple SP unless the Part A sections of each simplified prospectus are substantially similar.
(2) A multiple SP must be prepared in accordance with the applicable requirements of Form 81-101F1.
(3) [Repealed]
(4) Despite subsection (1), a simplified prospectus for an alternative mutual fund must not be consolidated with a simplified prospectus of another mutual fund if the other mutual fund is not an alternative mutual fund.
5.2 (1) If a fund facts document for a particular class or series of securities of a mutual fund is delivered under subsection 3.2.01(1), the fund facts document must not be combined with any other materials or documents.
(2) Despite subsection (1), a fund facts document may be combined with one or more other fund facts documents if the combination of documents is not so extensive as to cause a reasonable person to conclude that the combination of documents prevents the information from being presented in a simple, accessible and comparable format.
(3) Despite subsection (2), if multiple fund facts documents are being delivered electronically at the same time, those fund facts documents cannot be combined into a single e-mail attachment or a single document accessible through a hyperlink.
(4) A fund facts document delivered or sent under section 3.2.02, 3.2.03, or 3.2.05 must not be combined with any other materials or documents including, for greater certainty, another fund facts document, except one or more of the following:
(a) a general front cover pertaining to the package of attached or bound materials and documents;
(b) a trade confirmation which discloses the purchase of securities of the mutual fund;
(c) a fund facts document of another mutual fund if that fund facts document is also being delivered or sent under section 3.2.02, 3.2.03, or 3.2.05;
(d) the simplified prospectus or the multiple SP of the mutual fund;
(e) any material or document incorporated by reference into the simplified prospectus or the multiple SP of the mutual fund;
(f) an account application document;
(g) a registered tax plan application or related document.
(5) If a trade confirmation referred to in paragraph (4)(b) is combined with a fund facts document, any other disclosure documents required to be delivered or sent to satisfy a regulatory requirement for purchases listed in the trade confirmation may be combined with the fund facts document.
(6) If a fund facts document is combined with any of the materials or documents referred to in subsection (4), a table of contents specifying all documents must be combined with the fund facts document, unless the only other documents combined with the fund facts document are the general front cover permitted under paragraph (4)(a) or the trade confirmation permitted under paragraph (4)(b).
(7) If one or more fund facts documents are combined with any of the materials or documents referred to in subsection (4), only the general front cover permitted under paragraph (4)(a), the table of contents required under subsection (6) and the trade confirmation permitted under paragraph (4)(b) may be placed in front of the fund facts documents.
5.3 (1) The Part B sections of a multiple SP may be bound separately from the Part A section of that document.
(2) If a Part B section of a multiple SP is bound separately from the Part A section of the multiple SP
(a) all of the Part B sections of the multiple SP must be bound separately from the Part A section; and
(b) all or some of the Part B sections may be bound together with each other or separately.
5.4 [Repealed]
5.5 For the purposes of section 2.1, a fund facts document may be combined with another fund facts document of a mutual fund in a simplified prospectus or, if a multiple SP, another fund facts document of a mutual fund combined in the multiple SP.
5.1.1 For the purposes of this Part,
"manager certificate form" means a certificate in the form set out in Item 16 of Part A of Form 81-101F1 and attached to the simplified prospectus,
"mutual fund certificate form" means a certificate in the form set out in Item 15 of Part A of Form 81-101F1 and attached to the simplified prospectus,
"principal distributor certificate form" means a certificate in the form set out in Item 18 of Part A of Form 81-101F1 and attached to the simplified prospectus, and
"promoter certificate form" means a certificate in the form set out in Item 17 of Part A of Form 81-101F1 and attached to the simplified prospectus.
5.1.2 The date of the certificates required by this Instrument must be within 3 business days before the filing of the preliminary simplified prospectus, the simplified prospectus, the amendment to the simplified prospectus or the amendment to the fund facts document, as applicable.
5.1.3 (1) Except in Ontario, a simplified prospectus of a mutual fund must be certified by the mutual fund.
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Note: In Ontario, section 58 of the Securities Act (Ontario) imposes a similar requirement that a prospectus contain a certificate of the issuer.
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(2) A mutual fund must certify its simplified prospectus in the form of the mutual fund certificate form.
5.1.4 A simplified prospectus of a mutual fund must be certified by each principal distributor in the form of the principal distributor certificate form.
5.1.5 A simplified prospectus of a mutual fund must be certified by the manager of the mutual fund in the form of the manager certificate form.
5.1.6 (1) Except in Ontario, a simplified prospectus of a mutual fund must be certified by each promoter of the mutual fund.
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Note: In Ontario, subsection 58(1) of the Securities Act (Ontario) imposes a similar requirement that a prospectus contain a certificate signed by each promoter of the issuer.
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(2) A prospectus certificate required under this Instrument or other securities legislation to be signed by a promoter must be in the form of the promoter certificate form.
(3) Except in Ontario, the regulator may require any person or company who was a promoter of the mutual fund within the two preceding years to sign a certificate in the promoter certificate form.
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Note: In Ontario, subsection 58(6) of the Securities Act (Ontario) provides the Director with similar discretion to require a person or company who was a promoter of the issuer within the two preceding years to sign a prospectus certificate, subject to such conditions as the Director considers proper.
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(4) Despite subsection (3), in British Columbia, the powers of the regulator with respect to the matters described in subsection (3) are set out in the Securities Act (British Columbia).
(5) Except in Ontario, with the consent of the regulator, a certificate of a promoter for a simplified prospectus may be signed by an agent duly authorized in writing by the person or company required to sign the certificate.
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Note: In Ontario, subsection 58(7) of the Securities Act (Ontario) provides the Director with similar discretion to permit the certificate to be signed by an agent of a promoter.
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5.1.7 (1) Except in Ontario, if the mutual fund is a company, the certificate of the mutual fund required under section 5.1.3 must be signed
(a) by the chief executive officer and the chief financial officer of the mutual fund; and
(b) on behalf of the board of directors of the mutual fund, by
(i) any two directors of the mutual fund, other than the persons referred to in paragraph (a) above, or
(ii) if the mutual fund has only three directors, two of whom are the persons referred to in paragraph (a) above, all the directors of the mutual fund.
(2) Except in Ontario, if the regulator is satisfied that either or both of the chief executive officer or chief financial officer cannot sign a certificate in a simplified prospectus, the regulator may accept a certificate signed by another officer.
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Note: In Ontario, section 58 of the Securities Act (Ontario) imposes similar requirements regarding who must sign the issuer certificate.
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6.1 (1) The regulator or the securities regulatory authority may grant an exemption from the provisions of this Instrument, in whole or in part, subject to such conditions or restrictions as may be imposed in the exemption.
(2) Despite subsection (1), in Ontario, only the regulator may grant such an exemption.
(3) Except in Alberta and Ontario, an exemption referred to in subsection (1) is granted under the statute referred to in Appendix B of National Instrument 14-101 Definitions opposite the name of the local jurisdiction.
6.2 (1) Subject to subsection (2) and without limiting the manner in which an exemption may be evidenced, the granting under this Part of an exemption from any form or content requirements relating to a simplified prospectus or fund facts document may be evidenced by the issuance of a receipt for a simplified prospectus or an amendment to a simplified prospectus.
(2) The issuance of a receipt for a simplified prospectus or an amendment to a simplified prospectus is not evidence that the exemption has been granted unless
(a) the person or company that sought the exemption sent to the regulator or securities regulatory authority a letter or memorandum describing the matters relating to the exemption and indicating why consideration should be given to the granting of the exemption:
(i) on or before the date of the filing of the preliminary or pro forma simplified prospectus;
(ii) at least 10 days before the issuance of the receipt in the case of an amendment to a simplified prospectus; or
(iii) after the date of the filing of the preliminary or pro forma simplified prospectus and received a written acknowledgement from the regulator or securities regulatory authority that the exemption may be evidenced in the manner set out in subsection (1); and
(b) the regulator or securities regulatory authority has not before, or concurrently with, the issuance of the receipt sent notice to the person or company that sought the exemption, that the exemption sought may not be evidenced in the manner set out in subsection (1).
7.1 This Instrument comes into force on February 1, 2000.
7.2 [Repealed]
7.3 [Repealed]
7.4 [Repealed]
For the purposes of paragraph 3.2.05(e), "fund facts automatic switch program information" means a completed Form 81-101F3 Contents of Fund Facts Document modified as follows:
(a) the heading under item 1(c.1) of Part I includes the name of each class or series of securities of the mutual fund in the automatic switch program;
(b) the brief introduction to the fund facts document under item 1(e) of Part I includes the name of each class or series of securities of the mutual fund in the automatic switch program;
(c) item 2 of Part I includes the fund codes of each of the classes or series of securities of the mutual fund in the automatic switch program;
(d) item 2 of Part I includes, for each class or series of securities of the mutual fund in the automatic switch program, the date the securities of the class or series first became available to the public;
(e) item 2 of Part I includes the management expense ratio of only the class or series of securities of the mutual fund in the automatic switch program with the highest management fee;
(f) item 2 of Part I includes the minimum investment amount and each additional investment amount of only the class or series of securities of the mutual fund in the automatic switch program with the highest management fee;
(g) the "Quick Facts" table referred to in item 2 of Part I includes a footnote that states all of the following:
(i) that the fund facts document pertains to all of the classes or series of securities of the mutual fund in the automatic switch program;
(ii) that further details about the automatic switch program are disclosed in the "How much does it cost?" section of the fund facts document;
(iii) that further details about the minimum investment amount applicable to each of the classes or series of securities of the mutual fund in the automatic switch program are disclosed in the fee decrease table under the sub-heading "Fund expenses" of the fund facts document;
(iv) that the management expense ratio of each of the classes or series of securities of the mutual fund in the automatic switch program is disclosed in the "Fund expenses" section of the fund facts document;
(h) item 5(1) of Part I includes all of the following as part of the introduction:
(i) under the heading "How has the fund performed?", the name of only the class or series of securities of the mutual fund with the highest management fees;
(ii) a statement explaining that the performance for each of the classes or series of securities of the mutual fund in the automatic switch program will be similar to the performance of the class or series of securities of the mutual fund with the highest management fee, but will vary as a result of the difference in fees, as set out in the fee decrease table under the sub-heading "Fund expenses";
(i) item 5(2), (3) and (4) of Part I, under the sub-headings "Year-by-year returns," "Best and worst 3-month returns," and "Average return", includes the required performance data relating only to the class or series of securities of the mutual fund with the highest management fee;
(j) item 1(1.1) of Part II includes all of the following:
(i) under the heading "How much does it cost?", in the introductory statement, the name of each class or series of securities of the mutual fund in the automatic switch program;
(ii) as a part of the introductory statement, a summary of the automatic switch program that includes all of the following:
(A) an explanation that the automatic switch program offers separate classes or series of securities of the mutual fund that charge progressively lower management fees;
(B) an explanation of the scenarios in which the automatic switches will be made, including, for greater certainty, the scenario in which automatic switches will be made due to the purchaser no longer meeting the minimum investment amount for a particular class or series of securities of the mutual fund;
(C) a statement that a purchaser will not pay higher management fees as a result of the automatic switches than those charged to the class or series of securities of the mutual fund with the highest management fee;
(D) a statement that information about the progressively lower management fees for the classes or series of securities of the mutual fund in the automatic switch program is available in the fee decrease table under the sub-heading "Fund expenses" of the fund facts document;
(E) a statement that further details about the automatic switch program are disclosed in specific sections of the simplified prospectus of the mutual fund;
(F) a statement that purchasers should speak to their representative for more information about the automatic switch program;
(k) item 1(1.2) of Part II, under the sub-heading "Sales charges", includes the names of each class or series of securities of the mutual fund in the automatic switch program in the introduction, if applicable;
(l) if the mutual fund is not newly established, item 1(1.3)(2) of Part II includes all of the following:
(i) the management expense ratio and fund expenses of each of the classes or series of securities of the mutual fund in the automatic switch program or, if certain expense information is not available for a particular class or series of securities, the words "not available" in the corresponding part of the table;
(ii) a row in the "Annual rate" table
(A) in which the first column states "For every $1,000 invested, this equals:", and
(B) that discloses the respective equivalent dollar amounts of the fund expenses of each class or series of securities of the mutual fund in the automatic switch program included in the table for every $1,000 invested;
(m) item 1(1.3)(2) of Part II includes, at the end of the disclosure under the sub-heading "Fund expenses", all of the following:
(i) a table that includes
(A) the name of, and minimum investment amounts associated with, each class or series of securities of the mutual fund in the automatic switch program, and
(B) the combined management and administration fee decrease of each class or series of securities of the mutual fund in the automatic switch program from the management fee of the class or series of securities of the mutual fund with the highest management fee, disclosed as a percentage;
(ii) an introduction to the table referred to in subparagraph (i) stating that the table sets out the combined management and administration fee decrease of each class or series of securities of the mutual fund in the automatic switch program from the management fee of the class or series of securities of the mutual fund with the highest management fee;
(n) if all the classes or series of securities of the mutual fund in the automatic switch program are not newly established, item 1(1.3)(3) of Part II includes all of the following:
(i) a statement that the class or series of securities of the mutual fund with the highest management fee has the highest management fee among all of the classes or series of securities of the mutual fund in the automatic switch program;
(ii) a statement above the "Annual rate" table required under item 1(1.3)(2) of Part II stating "As of [the date of the most recently-filed fund report
management report of fund performance], the fund expenses were as follows:";(o) if some of the classes or series of securities of the mutual fund in the automatic switch program are newly established, item 1(1.3)(3) of Part II includes all of the following:
(i) a statement that the class or series of securities of the mutual fund with the highest management fee has the highest management fee among all of the classes or series of securities of the mutual fund in the automatic switch program;
(ii) a statement disclosing that the fund expenses information is not available for certain classes or series of securities of the mutual fund in the automatic switch program because they are new;
(iii) a statement above the "Annual rate" table required under item 1(1.3)(2) of Part II stating "As of [the date of the most recently filed fund report
management report of fund performance], the fund expenses were as follows:";(p) if the mutual fund is newly established, item 1(1.3)(4) of Part II includes all of the following:
(i) a statement that the class or series of securities of the mutual fund with the highest management fee has the highest management fee among all of the classes or series of securities of the mutual fund in the automatic switch program;
(ii) the rate of the management fee of only the class or series of securities of the mutual fund with the highest management fee;
(iii) a statement that the operating expenses and trading costs are not yet available because the mutual fund is new.
Annex C-7 -- Form 81-101F1 Contents of Simplified Prospectus
Table of Contents
PART -- TITLE
GENERAL INSTRUCTIONS
PART A -- GENERAL DISCLOSURE
Item 1 -- Front Cover Disclosure
1.1 -- For a single SP, or multiple SP, in which the Part A section and the Part B sections are bound together
1.2 -- For a multiple SP in which the Part A section is bound separately from the Part B sections
Item 2 -- Table of Contents
2.1 -- For a single SP, or multiple SP, in which the Part A section and the Part B sections are bound together
2.2 -- For a multiple SP in which the Part A section is bound separately from the Part B sections
Item 3 -- Introductory Disclosure
Item 4 -- Responsibility for Mutual Fund Administration
4.1 -- Manager
4.2 -- Portfolio Adviser
4.3 -- Brokerage Arrangements
4.4 -- Principal Distributor
4.5 -- Directors, Executive Officers and Trustees
4.6 -- Custodian
4.7 -- Auditor
4.8 -- Registrar
4.9 -- Securities Lending Agent
4.10 -- Cash Lender
4.11 -- Other Service Providers
4.12 -- Independent Review Committee and Fund Governance
4.13 -- Affiliated Entities
4.14 -- Dealer Manager Disclosure
4.15 -- Policies and Practices
4.16 -- Remuneration of Directors, Officers and Trustees
4.17 -- Material Contracts
4.18 -- Legal Proceedings
4.19 -- Designated Website
Item 5 -- Valuation of Portfolio Securities
Item 6 -- Calculation of Net Asset Value
Item 7 -- Purchases, Switches and Redemptions
Item 8 -- Optional Services Provided by the Mutual Fund Organization
Item 9 -- Fees and Expenses
9.1 -- General Disclosure
9.2 -- Management Fee Rebate or Distribution Programs
Item 10 -- Dealer Compensation
Item 11 -- Income Tax Considerations
11.1 -- Income Tax Considerations for the Mutual Fund
11.2 -- Income Tax Considerations for Investors
Item 12 -- Statement of Rights
Item 13 -- Additional Information
Item 14 -- Exemptions and Approvals
Item 15 -- Certificate of the Mutual Fund
Item 16 -- Certificate of the Manager of the Mutual Fund
Item 17 -- Certificate of Each Promoter of the Mutual Fund
Item 18 -- Certificate of the Principal Distributor of the Mutual Fund
Item 19 -- Part B Introduction
PART B -- FUND-SPECIFIC INFORMATION
Item 1 -- General
Item 2 -- Part B Introduction
Item 3 -- Fund Details
Item 4 -- Fundamental Investment Objectives
Item 5 -- Investment Strategies
Item 6 -- Investment Restrictions
Item 7 -- Description of Securities Offered by the Mutual Fund
Item 8 -- Name, Formation and History of the Mutual Fund
Item 9 -- Risks
Item 10 -- Investment Risk Classification Methodology
Item 11 -- Additional Information
Item 12 -- Back Cover
(1) This Form describes the disclosure required in a simplified prospectus of a mutual fund. Each Item of this Form outlines disclosure requirements. Instructions as to how you are to provide this disclosure are printed in italic type.
(2) Terms defined in National Instrument 81-101 Mutual Fund Prospectus Disclosure, National Instrument 81-102 Investment Funds or National Instrument 81-105 Mutual Fund Sales Practices and used in this Form have the meanings that they have in those national instruments.
(3) A simplified prospectus must state the required information concisely and in plain language.
(4) Respond as simply and directly as is reasonably possible. Include only as much information as is necessary for an understanding of the fundamental and particular characteristics of the mutual fund. Brevity is especially important in describing practices or aspects of a mutual fund's operations that are materially the same as those of other mutual funds.
(5) National Instrument 81-101 Mutual Fund Prospectus Disclosure requires the simplified prospectus to be presented in a format that assists in readability and comprehension. This Form does not mandate the use of a specific format to achieve these goals. However, mutual funds are encouraged to use, as appropriate, tables, captions, bullet points or other organizational techniques that assist in presenting the required disclosure clearly and concisely.
(6) Each Item must be presented under the heading or sub-heading stipulated in this Form; references to the relevant Item number are optional. If no sub-heading for an Item is stipulated in this Form, a mutual fund may include sub-headings, under the required headings, at its option.
(7) A simplified prospectus may contain photographs and artwork only if they are relevant to the business of the mutual fund, mutual fund family or members of the organization of the mutual fund and are not misleading.
(8) Any footnotes to tables provided for under any Item in this Form may be deleted if the substance of the footnotes is otherwise provided.
(9) A simplified prospectus consists of two sections, a Part A section and a Part B section.
(10) The Part A section of a simplified prospectus contains the response to the Items in Part A of this Form and contains introductory information about the mutual fund, general information about mutual funds and information applicable to the mutual funds managed by the mutual fund organization.
(11) The Part B section of a simplified prospectus contains the response to the Items in Part B of this Form and contains specific information about the mutual fund to which the simplified prospectus pertains.
(12) Despite securities legislation, a simplified prospectus must present each Item in the Part A section and each Item in the Part B section in the respective order provided for in this Form.
(13) Subsection 5.1(1) of National Instrument 81-101 Mutual Fund Prospectus Disclosure states that simplified prospectuses must not be consolidated to form a multiple SP unless the Part A sections of each simplified prospectus are substantially similar. The Part A sections in a consolidated document need not be repeated. These provisions permit a mutual fund organization to create a document that contains the disclosure for a number of mutual funds in the same family.
(14) Subsection 5.1(4) of National Instrument 81-101 Mutual Fund Prospectus Disclosure states that a simplified prospectus of an alternative mutual fund must not be consolidated with a simplified prospectus of another mutual fund that is not an alternative mutual fund.
(15) As with a single SP, a multiple SP consists of two Parts:
1. A Part A section that contains general information about the mutual funds, or the mutual fund family, described in the document.
2. A number of Part B sections, each of which provide specific information about one mutual fund. The Part B sections must not be consolidated with each other so that, in a multiple SP, information about each mutual fund described in the document must be provided on a fund-by-fund or catalogue basis and set out for each mutual fund separately the information required under Part B of this Form. Each Part B section must start on a new page.
(16) Section 5.3 of National Instrument 81-101 Mutual Fund Prospectus Disclosure permits the Part B sections of a multiple SP to be bound separately from the Part A section of the document. If one Part B section is bound separately from the Part A section of the document, all Part B sections must be separate from the Part A section of the document.
(17) Subsection 5.3(2) of National Instrument 81-101 Mutual Fund Prospectus Disclosure permits Part B sections that have been bound separately from the related Part A section to be bound either individually or together, at the option of the mutual fund organization. There is no prohibition against the same Part B section of a multiple SP being bound by itself for distribution to some investors, and also being bound with the Part B section of other mutual funds for distribution to other investors.
(18) Section 3.2 of National Instrument 81-101 Mutual Fund Prospectus Disclosure provides that the requirement under securities legislation to deliver a preliminary prospectus for a mutual fund will be satisfied by the delivery of a preliminary simplified prospectus, either with or without the documents incorporated by reference. Mutual fund organizations that bind separately the Part B sections of a multiple SP from the Part A section are reminded that, since a simplified prospectus consists of a Part A section and a Part B section, delivery of both sections is necessary in order to satisfy the delivery obligations in connection with the sale of securities of a particular mutual fund.
(19) Part A of this Form generally refers to disclosure required for "a mutual fund" in a "simplified prospectus". Modify the disclosure as appropriate to reflect multiple mutual funds covered by a multiple SP.
(20) A mutual fund that has more than one class or series of securities that are referable to the same portfolio may treat each class or series as a separate mutual fund for the purposes of this Form, or may combine disclosure of one or more of the classes or series in one simplified prospectus. If disclosure pertaining to more than one class or series is combined in one simplified prospectus, separate disclosure in response to each Item in this Form must be provided for each class or series unless the responses would be identical for each class or series.
(21) As provided in National Instrument 81-102 Investment Funds, a section, part, class or series of a class of securities of a mutual fund that is referable to a separate portfolio of assets is considered to be a separate mutual fund. Those principles are applicable to National Instrument 81-101 Mutual Fund Prospectus Disclosure and this Form.
1.1 -- For a single SP, or multiple SP, in which the Part A section and the Part B sections are bound together
(1) Indicate on the front cover whether the document is a preliminary simplified prospectus, a pro forma simplified prospectus or a simplified prospectus for each of the mutual funds to which the document pertains.
(2) Indicate on the front cover the names of the mutual funds and, at the option of the mutual funds, the name of the mutual fund family to which the document pertains. If the mutual fund has more than one class or series of securities, indicate the name of each of those classes or series covered in the simplified prospectus.
(3) If the mutual fund to which the simplified prospectus pertains is an alternative mutual fund, indicate that fact on the front cover.
(4) State on the front cover of a document that contains a preliminary simplified prospectus the following:
"A copy of this document has been filed with [the securities regulatory authority(ies) in each of/certain of the provinces/provinces and territories of Canada] but has not yet become final for the purpose of a distribution. Information contained in this document may not be complete and may have to be amended. The [units/shares] described in this document may not be sold to you until [a receipt/ receipts] for this document [is/ are] obtained by the mutual fund
until receipts for this document are obtained by the mutual fundfrom the [securities regulatory authority(ies)]."
(5) If a commercial copy of the document that contains a preliminary simplified prospectus is prepared, print the legend referred to in subsection (4) in red ink.
(6) If the document contains a preliminary simplified prospectus or a simplified prospectus, indicate the date of the document, which is the date of the certificates. This date must be within three business days of the date the document is filed with the securities regulatory authority. Write the date in full, using the name of the month. A document that is a pro forma simplified prospectus need not be dated, but may reflect the anticipated date of the simplified prospectus.
(7) State, in substantially the following words:
"No securities regulatory authority has expressed an opinion about these [units/shares] and it is an offence to claim otherwise."
INSTRUCTION:
Complete the bracketed information in subsection (4)
(a) by inserting the name of each jurisdiction of Canada in which the mutual fund intends to offer securities under the prospectus,
(b) by stating that the filing has been made in each of the provinces of Canada or each of the provinces and territories of Canada, or
(c) by identifying the filing jurisdictions of Canada by exception (i.e. every province of Canada or every province and territory of Canada, except [excluded jurisdictions]).
1.2 -- For a multiple SP in which the Part A section is bound separately from the Part B sections
(1) Comply with Item 1.1.
(2) State prominently, in substantially the following words:
"A complete simplified prospectus for the mutual funds listed on this page consists of this document and an additional disclosure document that provides specific information about the mutual funds in which you are investing. This document provides general information applicable to all of the [name of mutual fund family] funds. You must be provided with the additional disclosure document."
2.1 -- For a single SP, or multiple SP, in which the Part A section and the Part B sections are bound together
(1) Include a table of contents.
(2) Include in the table of contents, under the heading "Fund Specific Information", a list of all of the mutual funds to which the document pertains, with the numbers of the pages where information about each mutual fund can be found.
(3) Begin the table of contents on a new page, which may be the inside front cover of the document.
2.2 -- For a multiple SP in which the Part A section is bound separately from the Part B sections
(1) Include a table of contents for the Part A section of the simplified prospectus.
(2) Begin the table of contents on a new page, which may be the inside front cover of the document.
(3) Include, immediately following the table of contents and on the same page, a list of the mutual funds to which the simplified prospectus pertains and details on how the Part B disclosure for each mutual fund will be provided.
Provide, either on a new page or immediately after the table of contents, the following statements in substantially the following words:
"This document contains selected important information to help you make an informed investment decision and to help you understand your rights as an investor.
This document is divided into two parts. The first part, [from pages .......... through ..........], contains general information applicable to all of the [name of fund family] Funds. The second part, [from pages .......... through ..........] [which is separately bound], contains specific information about each of the Funds described in this document.
Additional information about each Fund is available in the following documents:
• the most recently filed Fund Facts document;
• the most recently filed annual financial statements;
• any interim financial report filed after those annual financial statements;
• the most recently filed annual fund report
management report of fund performance;• any interim fund report
management report of fund performancefiled after that annual fund reportmanagement report of fund performance.These documents are incorporated by reference into this document, which means that they legally form part of this document just as if they were printed as a part of this document. You can get a copy of these documents, at your request, and at no cost, by calling [toll-free/collect] [insert the toll-free telephone number or telephone number where collect calls are accepted, as required by section 3.4 of the Instrument], or from your dealer.
These documents are available on the mutual fund's designated website at [insert mutual funds' designated website address], or by contacting the [mutual funds/mutual fund family] at [insert e-mail address].
These documents and other information about the Funds are available at www.sedarplus.com."
4.1 -- Manager
(1) State the name, address, telephone number, e-mail address and, if applicable, the internet address of the mutual fund's manager.
(2) Briefly describe the services provided by the manager.
(3) List the names, municipality of residence, and the respective current positions and offices held with the manager, of all partners, directors and executive officers of the manager of the mutual fund as at the date of the simplified prospectus.
(4) Identify the name and municipality of residence of the ultimate designated person and chief compliance officer of the manager of the mutual fund.
(5) Describe the circumstances under which each agreement with the manager of the mutual fund may be terminated and include a brief description of the material terms of the agreement.
(6) At the option of the mutual fund, provide, under a separate sub-heading, details of the manager of the mutual fund, including the history and background of the manager and any overall investment strategy or approach used by the manager in connection with the mutual funds for which it acts as manager.
(7) If a mutual fund holds, in accordance with section 2.5 of National Instrument 81-102 Investment Funds, securities of another mutual fund that is managed by the same manager or an affiliate or associate of the manager, disclose
(a) that the securities of the other mutual fund held by the mutual fund will not be voted, and
(b) if applicable, that the manager may arrange for the securities of the other mutual fund to be voted by the beneficial holders of the securities of the mutual fund.
4.2 -- Portfolio Adviser
(1) If the manager of the mutual fund provides portfolio management services in connection with the mutual fund, state that fact.
(2) If the manager does not provide portfolio management services, state the name and the municipality of the principal or head office for each portfolio adviser of the mutual fund.
(3) Briefly describe the services provided by each portfolio adviser.
(4) Briefly describe the relationship of each portfolio adviser to the manager, unless the manager provides all portfolio management services in connection with the mutual fund.
(5) Identify the individuals employed by the manager or each portfolio adviser who make investment decisions, explain their role in the investment decision-making process, provide their names and titles, and explain whether their decisions are subject to the oversight, approval or ratification of a committee.
(6) Describe the circumstances under which any agreement with a portfolio adviser of the mutual fund may be terminated and include a brief description of the material terms of this agreement.
4.3 -- Brokerage Arrangements
(1) If any brokerage transactions involving client brokerage commissions of the mutual fund have been or might be directed to a dealer in return for the provision of any good or service, by the dealer or a third party, other than order execution, state
(a) the process for, and factors considered in, selecting a dealer to effect securities transactions for the mutual fund, including, for greater certainty, whether receiving goods or services in addition to order execution is a factor, and whether and how the process may differ for a dealer that is an affiliated entity,
(b) the nature of the arrangements under which order execution goods and services or research goods and services might be provided,
(c) each type of good or service, other than order execution, that might be provided, and
(d) the method by which a portfolio adviser makes a good faith determination that the mutual fund, on whose behalf the portfolio adviser directs any brokerage transactions involving client brokerage commissions to a dealer in return for the provision of any order execution goods and services or research goods and services, by the dealer or a third party, receives reasonable benefit considering both the use of the goods or services and the amount of client brokerage commissions paid.
(2) Since the date of the last simplified prospectus, if any brokerage transactions involving the client brokerage commissions of the mutual fund have been or might be directed to a dealer in return for the provision of any good or service, by the dealer or a third party, other than order execution, state
(a) each type of good or service, other than order execution, that has been provided to the manager or a portfolio adviser of the mutual fund, and
(b) the name of any affiliated entity that provided any good or service referred to in paragraph (a), separately identifying each affiliated entity and each type of good or service provided by each affiliated entity.
(3) If any brokerage transactions involving the client brokerage commissions of the mutual fund have been or might be directed to a dealer in return for the provision of any good or service, by the dealer or a third party, other than order execution, state that the name of any other dealer or third party that provided a good or service referred to in paragraph (2)(a), that was not disclosed under paragraph (2)(b), will be provided upon request by contacting the mutual fund or mutual fund family at [insert telephone number] or at [insert mutual fund or mutual fund family e-mail address].
INSTRUCTION:
Terms defined in National Instrument 23-102 -- Use of Client Brokerage Commissions have the same meaning in this Item.
4.4 -- Principal Distributor
(1) If applicable, state the name and address of the principal distributor of the mutual fund.
(2) Briefly describe the services provided by the principal distributor of the mutual fund.
(3) Briefly describe the relationship of the principal distributor to the manager.
(4) Describe the circumstances under which any agreement with the principal distributor of the mutual fund may be terminated and include a brief description of the material terms of this agreement.
4.5 -- Directors, Executive Officers and Trustees
(1) For a mutual fund that is a corporation,
(a) list the names and municipality of residence of all directors and executive officers,
(b) state all positions and offices with the mutual fund currently held by each person required to be listed under paragraph (a),
(c) briefly describe the services provided by each person required to be listed under paragraph (a), and
(d) briefly describe the relationship of each person required to be listed under paragraph (a) to the manager.
(2) For a mutual fund that is a trust,
(a) state the name and municipality of residence of each person or company that is a trustee of the mutual fund,
(b) state all positions and offices with the mutual fund currently held by each person required to be listed under paragraph (a),
(c) briefly describe the services provided by each person required to be listed under paragraph (a), and
(d) briefly describe the relationship of each person required to be listed under paragraph (a) to the manager.
(3) For a mutual fund that is a limited partnership, provide the information required by this Item for the general partner of the mutual fund, modified as appropriate.
4.6 -- Custodian
(1) State the name, municipality of the principal or head office, and nature of business of the custodian and any principal sub-custodian of the mutual fund.
(2) Briefly describe the services provided by the custodian and any principal sub-custodian of the mutual fund.
(3) Briefly describe the relationship of the custodian and any principal sub-custodian to the manager.
(4) Describe generally the sub-custodian arrangements of the mutual fund.
INSTRUCTION:
A "principal sub-custodian" is a sub-custodian to whom custodial authority has been delegated in respect of a material portion or segment of the portfolio assets of the mutual fund.
4.7 -- Auditor
State the name and municipality of the auditor of the mutual fund.
4.8 -- Registrar
(1) If there is a registrar of securities of the mutual fund, state the name of the registrar and each municipality in which the register of securities of the mutual fund is kept.
(2) Briefly describe the services provided by the registrar.
(3) Briefly describe the relationship of the registrar to the manager.
4.9 -- Securities Lending Agent
(1) State the name of each securities lending agent of the mutual fund and the municipality of each securities lending agent's principal or head office.
(2) State whether any securities lending agent of the mutual fund is an affiliate or associate of the manager of the mutual fund.
(3) Briefly describe the material terms of each agreement with each securities lending agent. Include the amount of collateral required to be delivered in connection with a securities lending transaction as a percentage of the market value of the loaned securities, and briefly describe any indemnities provided in, and the termination provisions of, each agreement.
4.10 -- Cash Lender
(1) In the case of an alternative mutual fund, state the name of each person or company that has entered into an agreement to lend money to the alternative mutual fund or provides a line of credit or similar lending arrangement to the alternative mutual fund.
(2) State whether any person or company required to be named under subsection (1) is an affiliate or associate of the manager of the alternative mutual fund.
4.11 -- Other Service Providers
(1) State the name, municipality of the principal or head office, and the nature of the business of each person or company not previously named under Items 4.1 to 4.10 that provides a service that is material to the mutual fund, including, for greater certainty, services relating to portfolio valuation, fund accounting, and the purchase and sale of portfolio assets by the mutual fund.
(2) For each person or company identified under subsection (1), briefly describe the following:
(a) the services provided by that person or company;
(b) the relationship of that person or company to the manager;
(c) the material terms and conditions of the contractual arrangements by which the person or company has been retained.
4.12 -- Independent Review Committee and Fund Governance
(1) Provide detailed information concerning the governance of the mutual fund, including, for greater certainty,
(a) all of the following:
(i) a description of the mandate and responsibilities of the independent review committee;
(ii) the composition of the independent review committee and the reasons for any change in the composition of the independent review committee since the date of the most recently filed simplified prospectus;
(iii) the following statement:
"The independent review committee prepares, at least annually, a report of its activities for securityholders and makes such reports available on the mutual fund's designated website at [insert mutual fund's designated website address], or at the securityholder's request and at no cost, by contacting the [mutual fund/mutual fund family] at [insert mutual fund's/mutual fund family's e-mail address].",
(b) a description of any other body or group that has responsibility for fund governance and the extent to which its members are independent of the manager of the mutual fund, and
(c) a description of the policies, practices or guidelines of the mutual fund, or of the manager, relating to the business practices, sales practices, risk management controls and internal conflicts of interest, and if the mutual fund or the manager has no such policies, practices or guidelines, a statement to that effect.
(2) Despite subsection (1), if the information required by subsection (1) is not the same for substantially all of the mutual funds described in the document, provide only that information that is the same for substantially all of the mutual funds and provide the remaining disclosure required by that subsection under Item 3 of Part B of this Form.
INSTRUCTION:
If the mutual fund has an independent review committee, state in the disclosure provided under paragraph (1)(c) that National Instrument 81-107 Independent Review Committee for Investment Funds requires the manager to have policies and procedures relating to conflicts of interest.
4.13 -- Affiliated Entities
(1) State whether any person or company that provides services to the mutual fund or the manager in relation to the mutual fund is an affiliated entity of the manager, and include a diagram, with a descriptive title, showing the relationships of those affiliated entities with each other.
(2) State that the amount of fees received from the mutual fund by each person or company described under subsection (1) is disclosed in the audited financial statements of the mutual fund.
INSTRUCTIONS:
(1) A person or company is an affiliated entity of another person or company if one is a subsidiary entity of the other, if both are subsidiary entities of the same person or company or if each of them is a controlled entity of the same person or company.
(2) A person or company is a controlled entity of another person or company if any of the following apply:
(a) in the case of a person or company,
(i) voting securities of the first-mentioned person or company carrying more than 50% of the votes for the election of directors are held, otherwise than by way of security only, by or for the benefit of the other person or company, and
(ii) the votes carried by the securities are entitled, if exercised, to elect a majority of the directors of the first-mentioned person or company;
(b) in the case of a partnership that does not have directors, other than a limited partnership, the second-mentioned person or company holds more than 50% of the interests in the partnership;
(c) in the case of a limited partnership, the general partner is the second-mentioned person or company.
(3) A person or company is a subsidiary entity of another person or company if any of the following apply:
(a) the person or company is a controlled entity of any of the following:
(i) the other person or company;
(ii) the other person or company and one or more persons or companies, each of which is a controlled entity of that other person or company;
(iii) two or more persons or companies, each of which is a controlled entity of the other person or company;
(b) the person or company is a subsidiary entity of another person or company that is that other person or company's subsidiary entity.
(4) For the purposes of subsection (1) "provides services" includes, for greater certainty, the provision of brokerage services in connection with execution of portfolio transactions for the mutual fund.
4.14 -- Dealer Manager Disclosure
If the mutual fund is dealer managed, disclose that fact and that the mutual fund is subject to the restrictions set out in section 4.1 of National Instrument 81-102 Investment Funds, and summarize section 4.1 of National Instrument 81-102Investment Funds.
4.15 -- Policies and Practices
(1) If the mutual fund intends to use derivatives or sell securities short, describe the policies and practices of the mutual fund to manage the risks associated with engaging in those types of transactions.
(2) In the disclosure provided under subsection (1), include disclosure pertaining to all of the following:
(a) whether there are written policies and procedures in place that set out the objectives and goals for derivatives trading and short selling and any risk management procedures applicable to those transactions;
(b) who is responsible for setting and reviewing the policies and procedures referred to in paragraph (a), how often the policies and procedures are reviewed, and the extent and nature of the involvement of the board of directors or trustee in the risk management process;
(c) whether there are trading limits or other controls on derivative trading or short selling in place and who is responsible for authorizing the trading and placing limits or other controls on the trading;
(d) whether there are individuals or groups that monitor the risks independent of those who trade;
(e) whether any risk measurement procedures or simulations are used to test the portfolio under stress conditions.
(3) If the mutual fund intends to enter into securities lending, repurchase or reverse repurchase transactions, describe the policies and practices of the mutual fund to manage the risks associated with those transactions.
(4) In the disclosure provided under subsection (3), include disclosure of all of the following:
(a) the involvement of any agent in administering the transactions on behalf of the mutual fund pursuant to any agreement between the parties;
(b) whether there are written policies and procedures in place that set out the objectives and goals for securities lending, repurchase transactions or reverse repurchase transactions, and any risk management procedures applicable to the mutual fund's entering into of those transactions;
(c) who is responsible for setting and reviewing the agreement referred to in paragraph (a) and the policies and procedures referred to in paragraph (b), how often the policies and procedures are reviewed, and the extent and nature of the involvement of the board of directors or trustee in the risk management process;
(d) whether there are limits or other controls in place on the entering into of those transactions by the mutual fund and who is responsible for placing those limits or other controls on those transactions;
(e) whether there are individuals or groups that monitor the risks independent of those who enter into those transactions on behalf of the mutual fund;
(f) whether any risk measurement procedures or simulations are used to test the portfolio under stress conditions.
(5) Unless the mutual fund invests only in non-voting securities, describe the policies and procedures that the mutual fund follows when voting proxies relating to portfolio securities, including, for greater certainty,
(a) the procedures that are followed when a vote presents a conflict between the interests of securityholders and those of the manager of the mutual fund, a portfolio adviser of the mutual fund, an affiliate or associate of the mutual fund, an affiliate or associate of the manager of the mutual fund, or an affiliate or associate of a portfolio adviser of the mutual fund, and
(b) the policies and procedures of a portfolio adviser of the mutual fund, or any other third party, that the mutual fund follows, or that are followed on the mutual fund's behalf, to determine how to vote proxies relating to portfolio securities.
(6) State that a copy of the policies and procedures that the mutual fund follows when voting proxies relating to portfolio securities is available on request, at no cost, by calling [toll-free/collect call telephone number] or by writing to [address].
(7) State that the mutual fund's proxy voting record, for the most recent period ended June 30 of each year, is available free of charge to any securityholder of the mutual fund upon request at any time after August 31 of that year. If the proxy voting record is available on the mutual fund's designated website, provide the website address.
INSTRUCTIONS:
(1) The disclosure provided under this Item must make appropriate distinctions between the risks associated with the intended use by the mutual fund of derivatives for hedging purposes and the mutual fund's intended use of derivatives for non-hedging purposes.
(2) The mutual fund's proxy voting policies and procedures must satisfy the requirements of section 10.2 of National Instrument 81-106 Investment Fund Continuous Disclosure.
4.16 -- Remuneration of Directors, Officers and Trustees
(1) If the management functions of the mutual fund are carried out by employees of the mutual fund, disclose, in respect of those employees, the information concerning executive compensation that is required to be disclosed for executive officers of an issuer under securities legislation. The disclosure in this Form must be made in accordance with the disclosure requirements of Form 51-102F6 Statement of Executive Compensation.
(2) Describe any arrangements under which compensation was paid or payable by the mutual fund during the most recently completed financial year of the mutual fund, for the services of directors of the mutual fund, members of an independent board of governors or advisory board of the mutual fund and members of the independent review committee of the mutual fund, including the amounts paid, the name of the individual and any expenses reimbursed by the mutual fund to the individual
(a) in that capacity, including any additional amounts payable for committee participation or special assignments, and
(b) as a consultant or expert.
(3) For a mutual fund that is a trust, describe the arrangements, including the amounts paid and expenses reimbursed, under which compensation was paid or payable by the mutual fund during the most recently completed financial year of the mutual fund for the services of the trustee or trustees of the mutual fund.
4.17 -- Material Contracts
(1) List and provide particulars pertaining to all of the following:
(a) the articles of incorporation, continuation or amalgamation, the declaration of trust or trust agreement of the mutual fund, the limited partnership agreement or any other constating or establishing documents of the mutual fund;
(b) any agreement of the mutual fund or trustee with the manager of the mutual fund;
(c) any agreement of the mutual fund, the manager or trustee with each portfolio adviser of the mutual fund;
(d) any agreement of the mutual fund, the manager or trustee with the custodian of the mutual fund;
(e) any agreement of the mutual fund, the manager or trustee with the principal distributor of the mutual fund;
(f) any other material agreement.
(2) State a reasonable time at which and place where the agreements listed under subsection (1) may be inspected by prospective or existing securityholders.
(3) Include, in describing particulars of the agreements, the date of, parties to, consideration paid by the mutual fund under, termination provisions of, and general nature of, the agreements.
INSTRUCTION:
This Item does not require disclosure of agreements entered into in the ordinary course of business of the mutual fund.
4.18 -- Legal Proceedings
(1) Briefly describe any ongoing material legal proceedings, which for greater certainty includes administrative proceedings, to which the mutual fund, its manager or its principal distributor is a party.
(2) For all matters disclosed under subsection (1), disclose all of the following:
(a) the name of the court, agency or administrative body having jurisdiction;
(b) the date on which the proceeding was commenced;
(c) the principal parties to the proceeding;
(d) the nature of the proceeding and, if applicable, the amount claimed;
(e) whether the proceedings are being contested and the present status of the proceedings.
(3) To the extent known, provide the disclosure referred to in paragraphs (2)(a), (c), (d) and (e) in respect of any material proceedings known to be contemplated.
(4) Describe any penalties or other sanctions imposed and the grounds on which they were imposed, or the terms of any settlement agreement and the circumstances that gave rise to the settlement agreement, if the manager of the mutual fund, a director or officer of the mutual fund or a partner, director or officer of the manager of the mutual fund, in the 10 years before the date of the simplified prospectus has
(a) been subject to any penalties or sanctions imposed by a court or securities regulator relating to trading in securities, promotion or management of a publicly-traded mutual fund, theft or fraud, or has been subject to any other penalties or sanctions imposed by a court or regulatory body that would be likely to be considered important to a reasonable investor in determining whether to purchase securities of the mutual fund;
(b) entered into a settlement agreement with a court, securities regulatory or other regulatory body, in relation to any of the matters referred to in paragraph (a).
(5) If the manager of the mutual fund, or a director or officer of the mutual fund or the partner, director or officer of the manager of the mutual fund has, within the 10 years before the date of the simplified prospectus, been subject to any penalties or sanctions imposed by a court or securities regulator relating to trading in securities, promotion or management of a publicly traded mutual fund, or theft or fraud, or has entered into a settlement agreement with a regulatory authority in relation to any of these matters, describe the penalties or sanctions imposed and the grounds on which they were imposed, or the terms of the settlement agreement and the circumstances that gave rise to the settlement agreement.
4.19 -- Designated Website
State, in substantially the following words:
"A mutual fund is required to post certain regulatory disclosure documents on a designated website. The designated website(s) of the mutual fund(s) this document pertains to can be found at the following location(s): [insert the mutual fund's designated website address or addresses, as applicable]."
(1) Describe the methods used to value the different types or classes of portfolio assets of the mutual fund and its liabilities for the purpose of calculating net asset value.
(2) If the valuation methods established by the manager differ from Canadian GAAP, describe the differences.
(3) If the manager has discretion to deviate from the mutual fund's valuation methods described under subsection (1), disclose when and to what extent the discretion may be exercised and, if it has been exercised in the past three years, provide an example of how it has been exercised or, if it has not been exercised in the past three years, state that fact.
(1) Describe the method followed or to be followed by the mutual fund in determining the net asset value.
(2) State the frequency at which the net asset value is determined and the date and time of day at which it is determined.
(3) Describe the manner in which the net asset value and net asset value per security of the mutual fund will be made available to the public and state that the information will be available at no cost to the public.
(4) In the case of a money market mutual fund, if the fund intends to maintain a constant net asset value per security, disclose that intention and disclose how the mutual fund intends to maintain a constant net asset value.
(1) Briefly describe how an investor can purchase and redeem the securities of the mutual fund or switch them for securities of other mutual funds, state how often the mutual fund is valued, and state that the issue and redemption price of those securities is based on the mutual fund's net asset value of a security of that class, or series of a class, next determined after the receipt by the mutual fund of the purchase order or redemption order.
(2) State that, under extraordinary circumstances, the rights of investors to redeem securities may be suspended by the mutual fund and describe the circumstances under which the suspension of redemption rights could occur.
(3) For a new mutual fund that is being sold on a best-efforts basis, state whether the issue price will be fixed during the initial distribution period, and state when the mutual fund will begin issuing and redeeming securities based on the net asset value per security of the mutual fund.
(4) Describe all available purchase options and state, if applicable, that the choice of different purchase options requires the investor to pay different fees and expenses and, if applicable, that the choice of different purchase options affects the amount of compensation paid by a member of the organization of the mutual fund to a dealer. Include cross-references to the disclosure provided under Items 9 and 10 of Part A of this Form.
(5) Describe the adverse effects, if any, that short-term trades in securities of the mutual fund by an investor may have on other investors in the mutual fund.
(6) Describe the restrictions, if any, that may be imposed by the mutual fund to deter short-term trades, including the circumstances, if any, under which such restrictions may not apply.
(7) If the mutual fund does not impose restrictions on short-term trades, state the specific basis for the view of the manager that it is appropriate for the mutual fund not to do so.
(8) Describe the policies and procedures of the mutual fund relating to the monitoring, detection and deterrence of short-term trades of mutual fund securities. If the mutual fund has no such policies and procedures, state that fact.
(9) Describe any arrangements, whether formal or informal, with any person or company, that permit short-term trades in securities of the mutual fund, including, for greater certainty,
(a) the name of the person or company, and
(b) the terms of such arrangements, including, for greater certainty,
(i) any restrictions imposed on the short-term trades, and
(ii) any compensation or other consideration received by the manager, the mutual fund or any other party pursuant to the arrangements.
(10) Describe how the securities of the mutual fund are distributed. If sales are effected through a principal distributor, provide a brief description of any arrangements with the principal distributor.
(11) Disclose that a dealer may make provision in arrangements that it has with an investor that will require the investor to compensate the dealer for any losses suffered by the dealer in connection with a failed settlement of a purchase of securities of the mutual fund caused by the investor.
(12) Disclose that a dealer may make provision in arrangements that it has with an investor that will require the investor to compensate the dealer for any losses suffered by the dealer in connection with any failure of the investor to satisfy the requirements of the mutual fund or securities legislation for a redemption of securities of the mutual fund.
INSTRUCTIONS:
(1) The disclosure required under subsection (4) must describe currency purchase plans, if applicable.
(2) In the disclosure required by subsections (5) to (7), include a brief description of the short-term trading activities in the mutual fund that are considered by the manager to be inappropriate or excessive. If the manager imposes a short-term trading fee, include a cross-reference to the disclosure provided under Item 9 of Part A of this Form.
If applicable, under the heading "Optional Services", describe the optional services that may be obtained by typical investors from the mutual fund organization.
INSTRUCTION:
Disclosure made under this Item must include, for example, any asset allocation services, registered tax plans, regular investment and withdrawal plans, periodic purchase plans, contractual plans, periodic withdrawal plans or switch privileges.
9.1 -- General Disclosure
(1) Set out information about the fees and expenses payable by the mutual fund and by investors in the mutual fund under the heading "Fees and Expenses".
(2) If the mutual fund holds securities of other mutual funds, disclose all of the following:
(a) any fees and expenses payable by the other mutual fund in addition to the fees and expenses payable by the mutual fund;
(b) that no management fees or incentive fees are payable by the mutual fund that, to a reasonable person, would duplicate a fee payable by the other mutual fund for the same service;
(c) that no sales fees or redemption fees are payable by the mutual fund in relation to its purchases or redemptions of the securities of the other mutual fund if the other mutual fund is managed by the manager or an affiliate or associate of the manager of the mutual fund;
(d) that no sales fees or redemption fees are payable by the mutual fund in relation to its purchases or redemptions of securities of the other mutual fund that, to a reasonable person, would duplicate a fee payable by an investor in the mutual fund.
(3) The information required by this Item is a summary of the fees, charges and expenses of the mutual fund and investors presented in the form of the following table, appropriately completed, and introduced using substantially the following words:
"This table lists the fees and expenses that you may have to pay if you invest in the [insert the name of the mutual fund]. You may have to pay some of these fees and expenses directly. The Fund may have to pay some of these fees and expenses, which will reduce the value of your investment in the Fund."
(4) Include the fees for any optional services provided by the mutual fund organization, as described under Item 8 of Part A of this Form, in the table.
(5) Under "Operating Expenses" in the table, include a description of the fees and expenses payable in connection with the independent review committee. If the information is not the same for each mutual fund described in the document, provide the disclosure in the description of fees and expenses required for each fund under Item 3 of Part B of this Form and include a cross-reference to that information in the table required under this Item.
(6) If management fees are payable directly by investors, add a line item in the table to disclose the maximum percentage that could be paid by investors.
(7) If the manager permits negotiation of a management fee rebate, provide disclosure of these arrangements. If these arrangements are not available for each mutual fund described in the document, make this disclosure in the description of fees and expenses required for each fund by Item 3 of Part B of this Form and include a cross-reference to that information in the table required by this Item.
Fees and Expenses Payable by the Fund
Management Fees
[See Instruction (1)] [disclosure re management fee rebate program]
Operating Expenses
[See Instructions (2) and (3)] Fund[s] pay[s] all operating expenses, including ..........
Fees and Expenses Payable Directly by You
Sales Charges
[specify percentage, as a percentage of ..........]
Switch Fees
[specify percentage, as a percentage of .........., or specify amount]
Redemption Fees
[specify percentage, as a percentage of .........., or specify amount]
Short-term Trading Fees
[specify percentage, as a percentage of ..........]
Registered Tax Plan Fees [include this disclosure and specify the type of fees if the registered tax plan is sponsored by the mutual fund and is described in the simplified prospectus]
[specify amount]
Other Fees and Expenses [specify type]
[specify amount]
INSTRUCTIONS:
(1) If the table pertains to more than one mutual fund and not all of the mutual funds pay the same management fees, under "Management Fees" in the table, do either of the following:
(a) state that the management fees are unique to each mutual fund, include management fee disclosure for each mutual fund as a separate line item in the table required by Item 3 of Part B of this Form for that mutual fund, and include a cross-reference to that table;
(b) list the amount of the management fee, including any performance or incentive fee, for each mutual fund separately.
(2) If the table pertains to more than one mutual fund and not all of the mutual funds have the same obligations to pay operating expenses, under "Operating Expenses" in the table, do either of the following:
(a) state that the operating expenses payable by the mutual funds are unique to each mutual fund, include a description of the operating expenses payable by each mutual fund as a separate line item in the table required by Item 3 of Part B of this Form for that mutual fund, and include a cross-reference to that table;
(b) provide the disclosure concerning the operating expenses for each mutual fund contemplated by this Item separately.
(3) Under "Operating Expenses", state whether the mutual fund pays all of its operating expenses and list the main components of those expenses. If the mutual fund pays only certain operating expenses and is not responsible for payment of all such expenses, adjust the statement in the table to reflect the proper contractual responsibility of the mutual fund.
(4) Show all fees and expenses payable by the mutual fund, even if it is expected that the manager of the mutual fund or other member of the organization of the mutual fund will waive or absorb some or all of those fees and expenses.
(5) If the management fees of a mutual fund are payable directly by a securityholder and vary so that specific disclosure of the amount of the management fees cannot be disclosed in the simplified prospectus of the mutual fund, or cannot be derived from disclosure in the simplified prospectus, provide as much disclosure as possible about the management fees to be paid by securityholders, including the highest possible rate or range of those management fees.
9.2 -- Management Fee Rebate or Distribution Programs
(1) Disclose details of any arrangements that are in effect or will be in effect during the currency of the simplified prospectus if those arrangements will result, directly or indirectly, in a securityholder in the mutual fund paying, as a percentage of the securityholder's investment in the mutual fund, a management fee that differs from that payable by another securityholder.
(2) In the disclosure required by subsection (1), describe all of the following:
(a) who pays the management fee;
(b) when the management fee is to be paid, whether a reduced fee is paid or whether the full fee is paid with a repayment of a portion of the management fee to be paid at a later date;
(c) the person or company that funds the reduction or repayment of management fees, when the reduction or repayment is made and whether it is made in cash or in securities of the mutual fund;
(d) whether the differing management fees are negotiable or calculated in accordance with a fixed schedule;
(e) if the management fees are negotiable, the factors or criteria relevant to the negotiations and state who negotiates the fees with the investor;
(f) whether the differing management fees payable are based on the number or value of the securities of the mutual fund purchased during a specified period or the number or value of the securities of the mutual fund held at a particular time;
(g) any other factors or criteria that could affect the amount of the management fees payable.
(3) Disclose the income tax consequences to the mutual fund and its securityholders of a management fee structure that results in a securityholder paying a management fee that differs from that payable by another securityholder.
Provide the disclosure of sales practices and equity interests required under sections 8.1 and 8.2 of National Instrument 81-105 Mutual Fund Sales Practices.
INSTRUCTIONS:
(1) Briefly state the compensation paid and the sales practices followed by the members of the organization of the mutual fund in a concise and explicit manner, without explaining the requirements and parameters for permitted compensation contained in National Instrument 81-105 Mutual Fund Sales Practices.
(2) If the manager or another member of the mutual fund's organization pays trailing commissions, so state and provide an explanation of the basis of calculation of these commissions and the range of the rates of such commissions. If the mutual fund organization from time to time pays the permitted marketing expenses of participating dealers on a co-operative basis, so state. If the mutual fund organization from time to time holds educational conferences that sales representatives of participating dealers may attend or from time to time pays certain of the expenses incurred by participating dealers in holding educational conferences for sales representatives, so state.
(3) If the members of the organization of the mutual fund follow any other sales practices permitted by National Instrument 81-105 Mutual Fund Sales Practices, briefly describe these sales practices.
(4) Include a brief summary of the equity interests between the members of the organization of the mutual fund and participating dealers and representatives as required by section 8.2 of National Instrument 81-105 Mutual Fund Sales Practices. This disclosure may be provided by means of a diagram or table.
11.1 -- Income Tax Considerations for the Mutual Fund
Describe, in general terms, the basis upon which the income and capital receipts of the mutual fund are taxed.
11.2 -- Income Tax Considerations for Investors
(1) Describe, in general terms, the income tax consequences, to the securityholders of the securities offered, of all of the following:
(a) any distribution to the securityholders in the form of dividends or otherwise, including amounts reinvested in securities of the mutual fund;
(b) the redemption of securities;
(c) the issuance of securities;
(d) any transfers between mutual funds;
(e) gains or losses that occur on the disposition of securities of the mutual fund by the investor.
(2) The description provided in response to subsection (1) must explain the different tax treatment applicable to mutual fund securities held in a registered tax plan as compared to mutual fund securities held in non-registered accounts.
(3) Describe the impact of the mutual fund's distribution policy on a taxable investor who acquires securities of the mutual fund late in a calendar year.
(4) If material, describe the potential impact of the mutual fund's anticipated portfolio turnover rate on a taxable investor.
(5) Describe how the adjusted cost base of a security of a mutual fund can be calculated by those investors holding securities outside a registered tax plan.
INSTRUCTIONS:
(1) If management fees are paid directly by investors, describe generally the income tax consequences to taxable investors of this arrangement.
(2) Subsection (2) is particularly relevant for investors who hold their mutual fund investments through RRSPs, if they have invested in a mutual fund that requires management fees to be paid directly by the investors. Detailed disclosure of the tax consequences of this arrangement on those investors must be made by those mutual funds.
Under the heading "What Are Your Legal Rights?", state in substantially the following words:
"Under securities law in some provinces and territories, you have the right to
• withdraw from an agreement to buy mutual funds within two business days after you receive a simplified prospectus or Fund Facts document, or
• cancel your purchase within 48 hours after you receive confirmation of the purchase.
In some provinces and territories, you also have the right to cancel a purchase, or in some jurisdictions, claim damages, if the simplified prospectus, Fund Facts document or financial statements contain a misrepresentation. You must act within the time limits set by law in the applicable province or territory.
territory."For more information, see the securities law of your province or territory or ask a lawyer."
(1) Disclose any other material facts relating to the securities proposed to be offered that are not disclosed elsewhere in this Form.
(2) Provide any disclosure required or permitted to be disclosed in a prospectus under securities legislation or by a decision of the regulator or securities regulatory authority pertaining to the mutual fund that is not otherwise required to be disclosed under this Form.
INSTRUCTIONS:
(1) An example of a provision of securities legislation relevant to this Item is the requirement contained in the conflict of interest provisions of the securities legislation of a number of jurisdictions to the effect that a mutual fund must not make an investment in respect of which a related person will receive any fee or compensation except for fees paid pursuant to a contract disclosed in, among other things, a prospectus. Another example is the requirement of some jurisdictions that certain statements be included in a simplified prospectus of a mutual fund with a non-Canadian manager.
(2) For a single SP, provide the disclosure under this Item or under Item 11 of Part B of this Form, whichever is more appropriate.
(3) For a multiple SP, the disclosure must be provided under this Item if the disclosure pertains to all of the mutual funds described in the document. If the disclosure does not pertain to all of those funds, provide the disclosure in the fund-specific disclosure required or permitted under Item 11 of Part B of this Form.
Describe all exemptions from, or approvals in relation to, this Instrument, National Instrument 81-102 Investment Funds, National Instrument 81-105 Mutual Fund Sales Practices or National Policy Statement No. 39 obtained by the mutual fund or the manager that continue to be relied upon by the mutual fund or the manager.
(1) Include a certificate of the mutual fund that states,
(a) for a simplified prospectus,
"This simplified prospectus and the documents incorporated by reference into the simplified prospectus, constitute full, true and plain disclosure of all material facts relating to the securities offered by the simplified prospectus, as required by the securities legislation of [insert the jurisdictions in which qualified] and do not contain any misrepresentations.",
(b) for an amendment to a simplified prospectus that does not restate the simplified prospectus,
"This amendment no. [specify amendment number and date], together with the [amended and restated] simplified prospectus dated [specify], [amending and restating the simplified prospectus dated [specify],] [as amended by [specify prior amendments and dates]] and the documents incorporated by reference into the [amended and restated] simplified prospectus, [as amended,] constitute full, true and plain disclosure of all material facts relating to the securities offered by the [amended and restated] simplified prospectus, [as amended,] as required by the securities legislation of [insert the jurisdictions in which qualified] and do not contain any misrepresentations.", and
(c) for an amendment that amends and restates a simplified prospectus,
"This amended and restated simplified prospectus dated [specify] [, amending and restating the simplified prospectus dated [specify]] [, as amended by [specify prior amendments and dates]] and the documents incorporated by reference into the [amended and restated] simplified prospectus, [as amended,] constitute full, true and plain disclosure of all material facts relating to the securities offered by the [amended and restated] simplified prospectus, [as amended,] as required by the securities legislation of [insert the jurisdictions in which qualified] and do not contain any misrepresentations.".
(2) The certificate required to be signed by the mutual fund must, if the mutual fund is a trust, be signed by either of the following:
(a) if any trustee of the mutual fund is an individual, by each individual who is a trustee or by a duly authorized attorney of the individual;
(b) if any trustee of the mutual fund is a corporation, by the duly authorized signing officer or officers of the corporation.
(3) Despite subsection (2), if the declaration of trust or trust agreement establishing the mutual fund delegates the authority to do so, or otherwise authorizes a person to do so, the certificate form required to be signed by the trustee or trustees of the mutual fund may be signed by the person to whom the authority is delegated or who is authorized.
(4) Despite subsections (2) and (3), if the trustee of the mutual fund is also its manager, the certificate must indicate that it is being signed by the person or company both in its capacity of trustee and in its capacity as manager of the mutual fund and must be signed in the manner prescribed by Item 16.
(1) Include a certificate of the manager of the mutual fund in the same form as the certificate signed by the mutual fund.
(2) The certificate must, if the manager is a company, be signed by the chief executive officer and the chief financial officer of the manager, and on behalf of the board of directors of the manager by any two directors of the manager, other than the chief executive officer or chief financial officer, duly authorized to sign.
(3) Despite subsection (2), if the manager has only three directors, two of whom are the chief executive officer and chief financial officer, the certificate required by subsection (2) to be signed on behalf of the board of directors of the manager must be signed by the remaining director of the manager.
(1) Include a certificate of each promoter of the mutual fund in the same form as the certificate signed by the mutual fund.
(2) The certificate to be signed by the promoter must be signed by any officer or director of the promoter duly authorized to sign.
(1) Include a certificate of the principal distributor of the mutual fund that states:
"To the best of our knowledge, information and belief, this simplified prospectus and the documents incorporated by reference into the simplified prospectus, constitute full, true and plain disclosure of all material facts relating to the securities offered by the simplified prospectus, as required by the securities legislation of [insert the jurisdictions in which qualified] and do not contain any misrepresentations."
(2) The certificate to be signed by the principal distributor must be signed by any officer or director of the principal distributor duly authorized to sign.
INSTRUCTION:
For a mutual fund that has a principal distributor, the certificate required by this Item is necessary to satisfy the requirements of securities legislation that an underwriter sign a certificate to a prospectus.
(1) For a multiple SP in which the Part B sections are bound separately from the Part A section and any Part B section is are bound separately from any other Part B section, at the option of the mutual fund, disclose under the heading "What Is a Mutual Fund and What Are the Risks of Investing in a Mutual Fund?" all of the following:
(a) a brief general description of the nature of a mutual fund;
(b) the risk factors and other investment considerations that an investor should take into account that are associated with investing in mutual funds generally.
(2) At a minimum, in response to the requirements of subsection (1), include disclosure in substantially the following words:
"Mutual funds own different types of investments, depending upon the fund's investment objectives. The value of these investments will change from day to day, reflecting changes in interest rates, economic conditions and market and company news. As a result, the value of a mutual fund's [units/shares] may go up and down, and the value of your investment in a mutual fund may be more or less when you redeem it than when you purchased it.
[If applicable], The full amount of your investment in any [name of mutual fund family] mutual fund is not guaranteed.
Unlike bank accounts or GICs, mutual fund [units/shares] are not covered by the Canada Deposit Insurance Corporation or any other government deposit insurer."
(3) For a multiple SP in which the Part B sections are bound separately from the Part A section and any Part B section is bound separately from any other Part B section, at the option of the mutual fund, include any information that is applicable to more than one of the mutual funds, including for greater certainty, all of the following:
(a) explanatory information;
(b) risk factors;
(c) investment considerations;
(d) investment restrictions;
(e) descriptions of the securities offered under the simplified prospectus;
(f) details regarding the name, formation and history of the mutual fund.
(4) Any information included in an introductory section under subsection (3) may be omitted elsewhere in the Part B section of the document.
INSTRUCTIONS:
(1) In providing disclosure under subsection (1), follow the instructions under Item 9 of Part B of this Form, as appropriate.
(2) Subsection (3) may be used to avoid the need for repetition of standard information in each Part B section of a multiple SP.
(3) Examples of explanatory information that may be disclosed under subsection (3) at the option of the mutual fund are
(a) definitions or explanations of terms used in each Part B section, such as "portfolio turnover rate" and "management expense ratio", and
(b) a discussion or explanation of the tables or charts that are required in each Part B section of the document.
(4) Examples of the risks that may be disclosed under subsection (3) at the option of the mutual fund are stock market risk, interest rate risk, foreign security risk, foreign currency risk, specialization risk and risk associated with the use of derivatives. If risk disclosure is provided under that subsection, the fund-specific disclosure about each mutual fund described in the document must contain a reference to the appropriate parts of this risk disclosure.
(5) A similar Item is contained in Item 2 of Part B of this Form. For a multiple SP in which the Part B sections are bound separately from the Part A section and any Part B section is bound separately from any other Part B section, a mutual fund organization may include this Item either at the end of the Part A section of the multiple SP, or at the beginning of the Part B section, at its option. In all other cases, this Item must be included at the beginning of the Part B section.
(1) For a multiple SP in which the Part B sections are bound separately from the Part A section, include at the bottom of each page of a Part B section a footer in substantially the following words and in a type size consistent with the rest of the document:
"This document provides specific information about [name of Fund]. It should be read in conjunction with the rest of the simplified prospectus of the [name of mutual fund family] dated [insert date]. This document and the document that provides general information about [name of mutual fund family] together constitute the simplified prospectus."
(2) If a Part B section is an amended and restated document, add to the footer required by subsection (1) a statement that the document has been amended and restated on [insert date].
(3) For a single SP, or a multiple SP, in which the Part A section and the Part B sections are bound together, include all of the following:
(a) at the top of the first page of the first Part B section in the document, the heading "Specific Information about Each of the Mutual Funds Described in this Document" for a multiple SP, or "Specific Information about the [name of Fund]" for a single SP;
(b) at the top of each page of a Part B section of the document, a heading consisting of the name of the mutual fund described on that page.
(4) For a multiple SP in which the Part A section is bound separately from the Part B sections, include at the top of each page of a Part B section of the document a heading consisting of the name of the mutual fund described on that page.
(1) Disclose under the heading "What Is a Mutual Fund and What Are the Risks of Investing in a Mutual Fund?" all of the following:
(a) a brief general description of the nature of a mutual fund;
(b) the risk factors and other investment considerations that an investor should take into account that are associated with investing in mutual funds generally.
(2) At a minimum, in response to the requirements of subsection (1), include disclosure in substantially the following words:
"Mutual funds own different types of investments, depending upon the fund's investment objectives. The value of these investments will change from day to day, reflecting changes in interest rates, economic conditions and market and company news. As a result, the value of a mutual fund's [units/shares] may go up and down, and the value of your investment in a mutual fund may be more or less when you redeem it than when you purchased it.
[If applicable], The full amount of your investment in any [name of mutual fund family] mutual fund is not guaranteed.
Unlike bank accounts or GICs, mutual fund [units/shares] are not covered by the Canada Deposit Insurance Corporation or any other government deposit insurer."
(3) For a multiple SP, at the option of the mutual fund, include any information that is applicable to more than one of the mutual funds, including for greater certainty, all of the following:
(a) explanatory information;
(b) risk factors;
(c) investment considerations;
(d) investment restrictions;
(e) descriptions of the securities offered under the simplified prospectus;
(f) details regarding the name, formation and history of the mutual fund.
(4) Any information included in an introductory section under subsection (3) may be omitted elsewhere in the Part B section of the document.
INSTRUCTIONS:
(1) In providing disclosure under subsection (1), follow the instructions under Item 9 of Part B of this Form, as appropriate.
(2) Subsection (3) may be used to avoid the need for repetition of standard information in each Part B section of a multiple SP.
(3) Examples of explanatory information that may be disclosed under subsection (3) at the option of the mutual fund are
(a) definitions or explanations of terms used in each Part B section, such as "portfolio turnover rate" and "management expense ratio", and
(b) a discussion or explanation of the tables or charts that are required in each Part B section of the document.
(4) Examples of the risks that may be disclosed under subsection (3) at the option of the mutual fund are stock market risk, interest rate risk, foreign security risk, foreign currency risk, specialization risk and risk associated with the use of derivatives. If risk disclosure is provided under that subsection, the fund-specific disclosure about each mutual fund described in the document must contain a reference to the appropriate parts of this risk disclosure.
(5) A similar Item is contained in Item 19 of Part A of this Form. For a multiple SP in which the Part B sections are bound separately from the Part A section and any Part B section is are bound separately from any other Part B section, a mutual fund organization may include this Item either at the end of the Part A section of the multiple SP, or at the beginning of the Part B section, at its option. In all other cases, this Item must be included at the beginning of the Part B section.
Disclose, in a table, all of the following:
(a) the type of mutual fund that the mutual fund is best characterized as;
(b) whether the mutual fund is eligible as an investment for registered retirement savings plans, registered retirement income funds or deferred profit-sharing plans;
(c) if this information is not contained in the table required by Item 9.1 of Part A of this Form, all of the following:
(i) the amount of the management fee, including any performance or incentive fee, charged to the mutual fund;
(ii) details concerning the operating expenses paid by the mutual fund contemplated by Instruction (3) of Item 9.1 of Part A of this Form;
(iii) the amount of the fees and expenses payable in connection with the independent review committee, charged to the mutual fund;
(d) any information required by Item 4 of Part A of this Form to be contained in Part B.
INSTRUCTIONS:
(1) If the mutual fund pays a fee that is determined by the performance of the mutual fund, the disclosure required by paragraph 7.1(1)(c) of National Instrument 81-102 Investment Funds to be described in a simplified prospectus of the mutual fund must be included in a footnote to the description of the incentive fee in the table.
(2) Examples of types of mutual funds that could be listed in response to paragraph (a) are money market, equity, bond or balanced funds related, if appropriate, to a geographical region, or any other description that accurately identifies the type of mutual fund.
(3) In providing the disclosure contemplated by paragraph (c), provide any disclosure required by, and follow, the Instructions to Item 9.1 of Part A of this Form.
(1) Set out under the heading "What Does the Fund Invest in?" and under the sub-heading "Investment Objectives" the fundamental investment objectives of the mutual fund, including information that describes the fundamental nature of the mutual fund, or the fundamental features of the mutual fund, that distinguish it from other mutual funds.
(2) Describe the nature of any securityholder or other approval that may be required in order to change the fundamental investment objectives of the mutual fund and any of the material investment strategies to be used to achieve those investment objectives.
(3) Describe any restrictions on investments adopted by the mutual fund, beyond what is required under securities legislation, that pertain to the fundamental nature of the mutual fund.
(4) If the mutual fund purports to arrange a guarantee or insurance in order to protect all or some of the principal amount of an investment in the mutual fund, include this fact as a fundamental investment objective of the mutual fund and do all of the following:
(a) identify the person or company providing the guarantee or insurance;
(b) provide the material terms of the guarantee or insurance, including the maturity date of the guarantee or insurance;
(c) if applicable, state that the guarantee or insurance does not apply to the amount of any redemptions before the maturity date of the guarantee or before the death of the securityholder and that redemptions before that date would be based on the net asset value of the mutual fund at the time;
(d) modify any other disclosure required by this section appropriately.
(5) For an index mutual fund,
(a) disclose the name or names of the permitted index or permitted indices on which the investments of the index mutual fund are based, and
(b) briefly describe the nature of that permitted index or those permitted indices.
INSTRUCTIONS:
(1) State the type or types of securities, such as money market instruments, bonds, equity securities or securities of another mutual fund, in which the mutual fund will primarily invest under normal market conditions.
(2) A mutual fund's fundamental investment objectives must indicate if the mutual fund primarily invests, or intends to primarily invest, or if its name implies that it will primarily invest, in any of the following:
(a) a particular type of issuer, such as foreign issuers, small capitalization issuers or issuers located in emerging market countries;
(b) a particular geographic location or industry segment;
(c) portfolio assets other than securities.
(3) If a particular investment strategy is a material aspect of the mutual fund, as evidenced by the name of the mutual fund or the manner in which the mutual fund is marketed, disclose this strategy as an investment objective. This instruction would be applicable, for example, to a mutual fund that described itself as an "asset allocation fund" or a "mutual fund that invests primarily through the use of derivatives".
(4) If the mutual fund is an alternative mutual fund, describe the features of the mutual fund that cause it to fall within the definition of "alternative mutual fund" in National Instrument 81-102 Investment Funds. If those features include the use of leverage, disclose the sources of leverage (e.g., cash borrowing, short selling, use of derivatives) that the fund is permitted to use as well as the maximum aggregate exposure to those sources of leverage the alternative mutual fund is permitted to have, as a percentage calculated in accordance with section 2.9.1 of National Instrument 81-102 Investment Funds.
(1) Describe under the heading "What Does the Fund Invest in?" and under the sub-heading "Investment Strategies" all of the following:
(a) the principal investment strategies that the mutual fund intends to use in achieving its investment objectives;
(b) the process by which each portfolio adviser of the mutual fund selects securities for the fund's portfolio, including any investment approach, philosophy, practice or technique used by the portfolio adviser or any particular style of portfolio management that the portfolio adviser intends to follow;
(c) if the mutual fund may hold securities of other mutual funds,
(i) whether the mutual fund intends to purchase securities of, or enter into specified derivative transactions for which the underlying interest is based on the securities of, other mutual funds,
(ii) whether or not the other mutual funds may be managed by the manager or an affiliate or associate of the manager of the mutual fund,
(iii) what percentage of the net asset value of the mutual fund is dedicated to the investment in the securities of, or the entering into of specified derivative transactions for which the underlying interest is based on the securities of, other mutual funds, and
(iv) the process or criteria used to select the other mutual funds.
(2) Indicate what types of securities, other than those held by the mutual fund in accordance with its fundamental investment objectives, may form part of the mutual fund's portfolio assets under normal market conditions.
(3) If the mutual fund intends to use derivatives
(a) for hedging purposes only, state that the mutual fund may use derivatives for hedging purposes only, and
(b) for non-hedging purposes, or for hedging and non-hedging purposes, briefly describe
(i) how derivatives are or will be used in conjunction with other securities to achieve the mutual fund's investment objectives,
(ii) the types of derivatives expected to be used and give a brief description of the nature of each type, and
(iii) the limits of the mutual fund's use of derivatives.
(4) State whether any, and if so what proportion, of the assets of the mutual fund may or will be invested in foreign securities.
(5) If the mutual fund may depart temporarily from its fundamental investment objectives as a result of adverse market, economic, political or other conditions, disclose any temporary defensive tactics that may be used in response to such conditions.
(6) If the mutual fund intends to enter into securities lending, repurchase or reverse repurchase transactions under section 2.12, 2.13 or 2.14 of National Instrument 81-102 Investment Funds, include all of the following:
(a) a statement that the mutual fund may enter into securities lending, repurchase or reverse repurchase transactions;
(b) a brief description of
(i) how those transactions are or will be entered into in conjunction with other strategies and investments of the mutual fund to achieve the mutual fund's investment objectives,
(ii) the types of those transactions to be entered into and a brief description of the nature of each type, and
(iii) the limits of the mutual fund's entering into of those transactions.
(7) For an index mutual fund,
(a) for the 12-month period immediately preceding the date of the simplified prospectus,
(i) indicate whether one or more securities represented more than 10% of the permitted index or permitted indices,
(ii) identify that security or those securities, and
(iii) disclose the maximum percentage of the permitted index or permitted indices that the security or securities represented in the 12-month period, and
(b) disclose the maximum percentage of the permitted index or permitted indices that the security or securities referred to in paragraph (a) represented at the most recent date for which that information is available.
(8) If the mutual fund intends to sell securities short under section 2.6.1 of National Instrument 81-102 Investment Funds,
(a) state that the mutual fund may sell securities short, and
(b) briefly describe
(i) the short selling process, and
(ii) how short sales of securities are or will be entered into in conjunction with other strategies and investments of the mutual fund to achieve the mutual fund's investment objectives.
(9) In the case of an alternative mutual fund that borrows cash in accordance with subsection 2.6(2) of National Instrument 81-102 Investment Funds,
(a) state that the alternative mutual fund is permitted to borrow cash and the maximum amount the fund is permitted to borrow, and
(b) briefly describe how borrowing will be used in conjunction with other strategies of the alternative mutual fund to achieve its investment objectives.
INSTRUCTION:
A mutual fund may, in responding to this Item, provide a discussion of the general investment approach or philosophy followed by the portfolio advisers of the mutual fund.
(1) Include a statement to the effect that the mutual fund is subject to certain restrictions and requirements contained in securities legislation, including National Instrument 81-102 Investment Funds, that are designed in part to ensure that the investments of the mutual fund are diversified and relatively liquid and to ensure the proper administration of the mutual fund, and state that the mutual fund is managed in accordance with these restrictions and requirements.
(2) If the mutual fund has received the approval of a securities regulatory authority to vary any of the investment restrictions and requirements contained in securities legislation, including National Instrument 81-102Investment Funds, provide details of the permitted variations.
(3) Describe any restrictions on investments adopted by the mutual fund, beyond what is required under securities legislation, that do not pertain to the fundamental nature of the mutual fund.
(4) If the mutual fund has relied on the approval of the independent review committee and the relevant requirements of National Instrument 81-107 Independent Review Committee for Investment Funds to vary any of the investment restrictions and requirements contained in securities legislation, including National Instrument 81-102Investment Funds, provide details of the permitted variations.
(5) If the mutual fund has relied on the approval of the independent review committee to implement a reorganization with, or transfer of assets to, another mutual fund or to proceed with a change of auditor of the mutual fund as permitted by National Instrument 81-102Investment Funds, provide details.
(6) State any restrictions on the investment objectives and investment strategies that arise out of any of the following:
(a) whether the securities of the mutual fund are or will be a qualified investment within the meaning of the ITA for plans registered under the ITA;
(b) whether the securities of the mutual fund are or will be recognized as a registered investment within the meaning of the ITA.
(7) State whether the mutual fund has deviated, in the last year, from the provisions of the ITA that are applicable to the fund in order for the fund's securities to be either of the following:
(a) qualified investments within the meaning of the ITA for plans registered under the ITA;
(b) registered investments within the meaning of the ITA.
(8) State the consequences of any deviation referred to in subsection (7).
(1) Describe the designation of securities, or the classes or series of securities, offered by the mutual fund under the related simplified prospectus and describe all material attributes and characteristics of the securities, including, for greater certainty, all of the following:
(a) dividend or distribution rights;
(b) voting rights;
(c) liquidation or other rights upon the termination of the mutual fund;
(d) conversion rights;
(e) redemption rights;
(f) any procedures necessary to amend any of the rights referred to in paragraphs (a) to (e).
(2) Describe the rights of securityholders to approve any of the following:
(a) the matters set out in section 5.1 of National Instrument 81-102Investment Funds;
(b) any matters provided for in the constating documents of the mutual fund.
INSTRUCTIONS:
(1) If the rights attached to the securities being offered are materially limited or qualified by those attached to any other class or series of securities of the mutual fund or if another class or series of securities of the mutual fund ranks ahead of or equally with the securities being offered, include, as part of the disclosure provided, information regarding those other securities that will enable investors to understand the rights attaching to the securities being offered.
(2) In responding to the disclosure required by paragraph (1)(a), state whether distributions are made by the mutual fund in cash or reinvested in securities of the mutual fund and indicate when distributions are made.
(1) State the full name of the mutual fund and the address of its head or registered office.
(2) State the laws under which the mutual fund was formed, the date and manner of its formation and the date on which it started was formed and the date and manner of its formation.
(3) Identify the constating documents of the mutual fund and, if material, state whether the constating documents have been amended in the last 10 years and describe the amendments.
(4) If the mutual fund's name has been changed in the last 10 years, state the mutual fund's former name or names and the date or dates of the name change or changes.
(5) Disclose, and provide details about, any major events affecting the mutual fund in the last 10 years. Include information, if applicable, about the following:
(a) the mutual fund having participated in, or been formed from, an amalgamation or merger with one or more other mutual funds;
(b) the mutual fund having participated in any reorganization or transfer of assets in which the securityholders of another issuer became securityholders of the mutual fund;
(c) any changes in fundamental investment objectives or material investment strategies;
(d) any portfolio adviser changes;
(e) any changes in, or of control of, the manager;
(f) the mutual fund, before it filed a prospectus as a mutual fund, having existed as a closed-end investment fund, non-public mutual fund or other entity.
INSTRUCTION:
In disclosing the date on which the mutual fund started, use the date on which the securities of the mutual fund first became available to the public, which will be on, or about, the date of the issuance of the first receipt for a prospectus of the mutual fund. For a mutual fund that formerly offered its securities privately, disclose this fact.
(1) Set out specific information concerning any material risks associated with an investment in the mutual fund, under the heading "What Are the Risks of Investing in the Fund?".
(2) If securities of a mutual fund representing more than 10% of the net asset value of the mutual fund are held by a single securityholder, including another mutual fund, the mutual fund must disclose all of the following:
(a) the percentage of the net asset value of the mutual fund that those securities represent as at a date within 30 days of the date of the simplified prospectus of the mutual fund;
(b) the risks associated with a possible redemption requested by the securityholder.
(3) If the mutual fund may hold securities of a foreign mutual fund in accordance with paragraph 2.5(3)(b) of National Instrument 81-102 Investment Funds, disclose the risks associated with that investment.
(4) For a money market fund, include disclosure to the effect that although the mutual fund intends to maintain a constant price for its securities, there is no guarantee that the price will not go up and down.
(5) Include specific cross-references to the risks described under Item 2 of Part B of this Form that are applicable to the mutual fund.
(6) If the mutual fund offers more than one class or series of securities, disclose the risk that the investment performance, expenses or liabilities of one class or series may affect the value of the securities of another class or series, if applicable.
(7) For an index mutual fund, disclose that the mutual fund may, in basing its investment decisions on one or more permitted indices, have more of its net asset value invested in one or more issuers than is usually permitted for mutual funds, and disclose the risks associated with that fact, including the possible effect of that fact on the liquidity and diversification of the mutual fund, its ability to satisfy redemption requests and on the volatility of the mutual fund.
(8) If, at any time during the 12-month period immediately preceding the date that is 30 days before the date of the simplified prospectus, more than 10% of the net asset value of a mutual fund was invested in the securities of an issuer, other than a government security or a security issued by a clearing corporation, disclose all of the following:
(a) the name of the issuer and the securities;
(b) the maximum percentage of the net asset value of the mutual fund that securities of that issuer represented during the 12-month period;
(c) the risks associated with these matters, including the possible or actual effect of that fact on the liquidity and diversification of the mutual fund, its ability to satisfy redemption requests and on the volatility of the mutual fund.
(9) As applicable, describe the risks associated with the mutual fund entering into
(a) derivative transactions for non-hedging purposes,
(b) securities lending, repurchase or reverse repurchase transactions,
(c) short sales of securities, and
(d) borrowing arrangements.
(10) In the case of an alternative mutual fund, include disclosure explaining that the alternative mutual fund is permitted to invest in asset classes and use investment strategies that are not permitted for other types of mutual funds and explain how these investment strategies could affect investors' risk of losing money on their investment in the fund.
INSTRUCTIONS:
(1) Consider the mutual fund's portfolio investments as a whole.
(2) Provide the disclosure in the context of the mutual fund's fundamental investment objectives and investment strategies, outlining the risks associated with any particular aspect of those fundamental investment objectives and investment strategies.
(3) Include a discussion of general market, political, market sector, liquidity, interest rate, foreign currency, diversification, credit, legal and operational risks, as appropriate.
(4) Include a brief discussion of general investment risks, such as specific company developments, stock market conditions and general economic and financial conditions in those countries where the investments of the mutual fund are listed for trading, applicable to the particular mutual fund.
(5) In responding to subsection (8), it is necessary to disclose only that, at a time during the 12-month period referred to, more than 10% of the net assets of the mutual fund were invested in the securities of an issuer. Other than the maximum percentage required to be disclosed under paragraph (8)(b), the mutual fund is not required to provide particulars or a summary of any such occurrences.
For a mutual fund,
(a) state in substantially the following words:
"The investment risk level of this mutual fund is required to be determined in accordance with a standardized risk classification methodology that is based on the mutual fund's historical volatility as measured by the 10-year standard deviation of the returns of the mutual fund."
(b) if the mutual fund has less than 10 years of performance history and complies with Item 4 of Appendix F to National Instrument 81-102 Investment Funds, provide a brief description of the other mutual fund or reference index, as applicable,
(c) if the other mutual fund or reference index referred to in paragraph (b) has been changed since the most recently filed prospectus, provide details of when and why the change was made, and
(d) disclose that the standardized risk classification methodology used to identify the investment risk level of the mutual fund is available on request, at no cost, by calling [toll free/collect call telephone number] or by writing to [address].
INSTRUCTION:
Include a brief description of the formulas, methods or criteria used by the manager of the mutual fund in identifying the investment risk level of the mutual fund.
Any disclosure under Item 13 of Part A that does not pertain to all the mutual funds described in the document must be included here.
(1) State the name of the mutual fund or funds included in the document or the mutual fund family, as well as the name, address and telephone number of the manager of the mutual fund or funds.
(2) State, in substantially the following words:
"Additional information about the fund[s] is available in the fund['s/s'] Fund Facts document, fund reports
management reports of fund performanceand financial statements. These documents are incorporated by reference into this simplified prospectus, which means that they legally form part of this document just as if they were printed as a part of this document.You can get a copy of these documents, at your request, and at no cost, by calling [toll-free/collect] [insert the toll-free telephone number or telephone number where collect calls are accepted, as required under section 3.4 of the Instrument], or from your dealer or by e-mail at [insert e-mail address].
These documents and other information about the fund[s], such as information circulars and material contracts, are also available [on the [insert name of mutual fund] designated website at [insert mutual fund's designated website address] or] at www.sedarplus.com."
Annex C-8 -- Form 81-101F2 Contents of Annual Information Form
Contents
GENERAL INSTRUCTIONS
Item 1 -- Front Cover Disclosure
Item 2 -- Table of Contents
Item 3 -- Name, Formation and History of the Mutual Fund
Item 4 -- Investment Restrictions
Item 5 -- Description of Securities Offered by the Mutual Fund
Item 6 -- Valuation of Portfolio Securities
Item 7 -- Calculation of Net Asset Value
Item 8 -- Purchases and Switches
Item 9 -- Redemption of Securities
Item 10 -- Responsibility for Mutual Fund Operations
Item 11 -- Conflicts of Interest
Item 12 -- Fund Governance
Item 13 -- Fees and Expenses
Item 14: -- Income Tax Considerations
Item 15 -- Remuneration of Directors, Officers and Trustees
Item 16: -Material Contracts
Item 17 -- Legal and Administrative Proceedings
Item 18: -- Other Material Information
Item 19: -- Certificate of the Mutual Fund
Item 20 -- Certificate of the Manager of the Mutual Fund
Item 21 -- Certificate of Each Promoter of the Mutual Fund
Item 22 -- Certificate of the Principal Distributor of the Mutual Fund
Item 23 -- Exemptions and Approvals
Item 24 -- Back Cover
(1) This Form describes the disclosure that is required in an annual information form of a mutual fund. Each Item of this Form outlines disclosure requirements. Instructions to help you provide this disclosure are printed in italic type.
(2) Terms defined in National Instrument 81-101 Mutual Fund Prospectus Disclosure, National Instrument 81-102 Investment Funds or National Instrument 81-105 Mutual Fund Sales Practices and used in this Form have the meanings that they have in those national instruments. However, subsection 1.3(3) of National Instrument 81-102 does not apply to this Form.
(3) An annual information form is intended to supplement the information contained in the related simplified prospectus. Information contained in the related simplified prospectus need not be repeated except as required to make the annual information form comprehensible as an independent document. Generally speaking, all of the disclosure required to be provided in connection with a particular requirement of Form 81-101F1 ("the SP Form ") in order to satisfy statutory disclosure requirements should be contained in the simplified prospectus. For some Items, it may be appropriate to expand in the annual information form on matters discussed in the simplified prospectus; for instance, a mutual fund organization may wish to describe in an annual information form some of its optional services in more detail than in the simplified prospectus. Generally speaking, however, an annual information form is intended to provide disclosure about different matters than those discussed in the simplified prospectus, which may be of assistance or interest to some investors.
(4) Unless otherwise required by this Form, information may be presented in a different format and style in an annual information form than in a simplified prospectus. An annual information form is required by National Instrument 81-101 to be presented in a format that assists in readability and comprehension. This Form generally does not mandate the use of a specific format to achieve this goal and mutual funds are encouraged to use, as appropriate, tables, captions, bullet points or other organizational techniques that assist in presenting the disclosure clearly.
(5) An annual information form may contain photographs and artwork only if they are relevant to the business of the mutual fund, mutual fund family or members of the organization of the mutual fund and are not misleading.
(6) As with a simplified prospectus, an annual information form is to be prepared using plain language. Reference should be made to Part 3 of Companion Policy 81-101CP for a discussion concerning plain language and presentation.
(7) Any footnotes provided for under any Item of this Form may be deleted if the substance of the footnotes is otherwise provided.
(8) An annual information form pertains to one mutual fund but, unlike a simplified prospectus, is not required to be divided into a discrete Part A section, pertaining to general disclosure, and a Part B section, pertaining to fund-specific disclosure.
(9) It is not necessary to disclose the Items required by this Form in an annual information form in any particular order or under any particular heading. This is unlike the rule for a simplified prospectus, which provides that information contained in a simplified prospectus must be in the order and under the headings required by the SP Form.
(10) Section 5.4 of National Instrument 81-101 requires an annual information form to be consolidated with one or more other annual information forms into a multiple AIF if the related simplified prospectuses are consolidated into a multiple SP. As the Instrument does not prevent the consolidation of annual information forms even if the related simplified prospectuses are not consolidated, a mutual fund organization may prepare one multiple AIF that pertains to all of its mutual funds, even if the simplified prospectuses for those mutual funds are not fully or even partially consolidated.
(11) Unlike the situation with a multiple SP, National Instrument 81-101 does not permit parts of a multiple AIF to be bound separately.
(12) Unlike the requirements for a multiple SP, there are no requirements that disclosure concerning each mutual fund described in a multiple AIF be organized in any particular manner or order. In particular, it is not necessary to use the catalogue approach required to be used in a multiple SP in which disclosure about individual mutual funds is required to be separately presented. Information may be presented separately for each mutual fund, or consolidated, at the option of the mutual fund organization.
(13) The requirements in this Form generally speak of "a mutual fund". These requirements apply to each mutual fund to which a multiple AIF pertains.
(14) A mutual fund that has more than one class or series that are referable to the same portfolio may treat each class or series as a separate mutual fund for purposes of this Form, or may combine disclosure of one or more of the classes or series in one annual information form. If disclosure pertaining to more than one class or series is combined in one annual information form, separate disclosure in response to each Item in this Form must be provided for each class or series unless the responses would be identical for each class or series.
(15) As provided in National Instrument 81-102, a section, party, class or series of a class of securities of a mutual fund that is referable to a separate portfolio of assets is considered to be a separate mutual fund. Those principles are applicable to National Instrument 81-101 and this Form.
1.1 -- For a Single AIF
(1) Indicate on the front cover whether the document is a preliminary annual information form, a pro forma annual information form or an annual information form.
(2) Indicate on the front cover the name of the mutual fund to which the annual information form pertains. If the mutual fund has more than one class or series of securities, indicate the name of each of those classes or series covered in the annual information form.
(2.1) If the mutual fund to which the annual information form pertains is an alternative mutual fund, indicate that fact on the front cover, and
(3) Despite securities legislation, state on the front cover of a preliminary annual information form the following:
A copy of this annual information form has been filed with [the securities authority(ies) in each of/certain of the provinces/provinces and territories of Canada] but has not yet become final for the purpose of a distribution. Information contained in this annual information form may not be complete and may have to be amended. The securities described in this annual information form may not be sold to you until a receipt for the annual information form is obtained by the mutual fund from the securities regulatory [authority(ies)].
(4) If a commercial copy of the preliminary annual information form is prepared, print the legend referred to in subsection (3) in red ink.
(5) For a preliminary annual information form or annual information form, indicate the date of the document, which shall be the date of the certificates for the document. This date shall be within three business days of the date it is filed with the securities regulatory authority. Write the date of the document in full, writing the name of the month in words. A pro forma annual information form need not be dated, but may reflect the anticipated date of the annual information form.
(6) State, in substantially the following words:
No securities regulatory authority has expressed an opinion about these [units/shares] and it is an offence to claim otherwise.
INSTRUCTION
Complete the bracketed information in subsection (3) above by
(a) inserting the name of each jurisdiction of Canada in which the mutual fund intends to offer securities under the prospectus;
(b) stating that the filing has been made in each of the provinces of Canada or each of the provinces and territories of Canada; or
(c) identifying the filing jurisdictions of Canada by exception (i.e. every province of Canada or every province and territory of Canada, except [excluded jurisdictions]).
1.2 -- For a Multiple AIF
(1) Indicate on the front cover whether the document is a preliminary annual information form, a pro forma annual information form or an annual information form for each of the mutual funds to which the document pertains.
(2) Indicate on the front cover the names of the mutual funds and, at the option of the mutual funds, the name of the mutual fund family to which the document pertains. If the mutual fund has more than one class or series of securities, indicate the name of each of those classes or series covered in the document.
(3) Despite securities legislation, state on the front cover of a document that contains a preliminary annual information form the following:
A copy of this annual information form has been filed with [the securities authority(ies) in each of/certain of the provinces/provinces and territories of Canada] but has not yet become final for the purpose of a distribution. Information contained in this annual information form may not be complete and may have to be amended. The securities described in this annual information form may not be sold to you until a receipt for the annual information form is obtained by the mutual fund from the securities regulatory [authority(ies)].
(4) If a commercial copy of a document that contains a preliminary annual information form is prepared, print the legend referred to in subsection (3) in red ink.
(5) If the document contains a preliminary annual information form or annual information form, indicate the date of the document, which shall be the date of the certificates for the document. This date shall be within three business days of the date it is filed with the securities regulatory authority. Write the date of the document in full, writing the name of the month in words. A document that is a pro forma multiple AIF need not be dated, but may reflect the anticipated date of the multiple AIF.
(6) State, in substantially the following words:
No securities regulatory authority has expressed an opinion about these [units/shares] and it is an offence to claim otherwise.
INSTRUCTION
Complete the bracketed information in subsection (3) above by
(a) inserting the name of each jurisdiction of Canada in which the mutual fund intends to offer securities under the prospectus;
(b) stating that the filing has been made in each of the provinces of Canada or each of the provinces and territories of Canada; or
(c) identifying the filing jurisdictions of Canada by exception (i.e. every province of Canada or every province and territory of Canada, except [excluded jurisdictions]).
Include a table of contents.
(1) State the full name of the mutual fund and the address of its head or registered office.
(2) State the laws under which the mutual fund was formed and the date and manner of its formation.
(3) Identify the constating documents of the mutual fund and, if material, state whether the constating documents have been amended in the last 10 years and describe the amendments.
(4) If the mutual fund's name has been changed in the last 10 years, state the mutual fund's former name or names and the date on which it was changed.
(5) Disclose, and provide details about, any major events affecting the mutual fund in the last 10 years. Include information, if applicable, about
(a) the mutual fund having participated in, or been formed from, an amalgamation or merger with one or more other mutual funds;
(b) the mutual fund having participated in any reorganization or transfer of assets in which the securityholders of another issuer became securityholders of the mutual fund;
(c) any changes in fundamental investment objectives or material investment strategies;
(d) any changes in the portfolio adviser or changes in, or of control of, the manager; and
(e) the mutual fund, before it filed a prospectus as a mutual fund, having existed as a closed-end investment fund, non-public mutual fund or other entity.
(1) Include a statement to the effect that the mutual fund is subject to certain restrictions and practices contained in securities legislation, including National Instrument 81-102, which are designed in part to ensure that the investments of the mutual fund are diversified and relatively liquid and to ensure the proper administration of the mutual fund, and state that the mutual fund is managed in accordance with these restrictions and practices.
(2) If the mutual fund has received the approval of the securities regulatory authorities to vary any of the investment restrictions and practices contained in securities legislation, including National Instrument 81-102, provide details of the permitted variations.
(2.1) If the mutual fund has relied on the approval of the independent review committee and the relevant requirements of NI 81-107 to vary any of the investment restrictions and practices contained in securities legislation, including NI 81-102, provide details of the permitted variations.
(2.2) If the mutual fund has relied on the approval of the independent review committee to implement a reorganization with, or transfer of assets to, another mutual fund or to proceed with a change of auditor of the mutual fund as permitted by NI 81-102, provide details.
(3) Describe the nature of any securityholder or other approval that may be required in order to change the fundamental investment objectives and any of the material investment strategies to be used to achieve the investment objectives.
(4) State the restrictions on the investment objectives and strategies that arise out of any of the following matters:
1. Whether the securities of the mutual fund are or will be a qualified investment within the meaning of the ITA for retirement savings plans, retirement income funds, education savings plans, deferred profit sharing plans or other plans registered under the ITA.
2. Whether the securities of the mutual fund are or will be recognized as a registered investment within the meaning of the ITA.
3. [Repealed April 30, 2012.]
(5) State whether the mutual fund has deviated in the last year from the rules under the ITA that apply to the status of its securities as
(a) qualified investments within the meaning of the ITA for retirement savings plans, retirement income funds, education savings plans, deferred profit sharing plans or other plans registered under the ITA; or
(b) registered investments within the meaning of the ITA.
(c) [Repealed April 30, 2012.]
(6) State the consequences of any deviation described in response to subsection (5).
(1) State the description or the designation of securities, or the series or classes of securities, offered by the mutual fund under the related simplified prospectus and describe the securities or all material attributes and characteristics, including
(a) dividend or distribution rights;
(b) voting rights;
(c) liquidation or other rights upon the termination of the mutual fund;
(d) conversion rights;
(e) redemption rights; and
(f) provisions as to amendment of any of these rights or provisions.
(2) Describe the rights of securityholders to approve
(a) the matters set out in section 5.1 of National Instrument 81-102; and
(b) any matters provided for in the constating documents of the mutual fund.
(1) Describe the methods used to value the various types or classes of portfolio assets of the mutual fund and its liabilities for the purpose of calculating net asset value.
(2) If the manager has discretion to deviate from the mutual fund's valuation practices described in subsection (1), disclose when and to what extent that discretion may be exercised and, if it has been exercised in the past three years, provide an example of how it has been exercised or, if it has not been exercised in the past three years, so state.
(1) State that the issue and redemption price of securities of the mutual fund is based on the mutual fund's net asset value next determined after the receipt of a purchase order and a redemption order. Describe the method followed or to be followed by the mutual fund in determining the net asset value.
(2) State the frequency at which the net asset value is determined and the date and time of day at which it is determined.
(2.1) Describe the manner in which the net asset value and net asset value per security of the mutual fund will be made available to the public and state that the information will be available at no cost to the public.
(3) If a money market mutual fund intends to maintain a constant net asset value per security, disclose this intention and disclose how the mutual fund intends to maintain this constant net asset value.
(1) Describe the procedure followed or to be followed by investors who desire to purchase securities of the mutual fund or switch them for securities of other mutual funds.
(2) State that the issue price of securities is based on the net asset value of a security of that class, or series of a class, next determined after the receipt by the mutual fund of the purchase order.
(3) Describe how the securities of the mutual fund are distributed. If sales are effected through a principal distributor, give brief details of any arrangements with the principal distributor.
(4) Describe all available purchase options and state, if applicable, that the choice of different purchase options requires the investor to pay different fees and expenses and, if applicable, that the choice of different purchase options affects the amount of compensation paid by a member of the organization of the mutual fund to the dealer.
(5) Disclose that a dealer may make provision in arrangements that it has with an investor that will require the investor to compensate the dealer for any losses suffered by the dealer in connection with a failed settlement of a purchase of securities of the mutual fund caused by the investor.
(6) For a mutual fund that is being sold on a best efforts basis, state whether the issue price will be fixed during the initial distribution period, and state when the mutual fund will begin issuing securities at the net asset value per security of the mutual fund.
(1) Describe the procedures followed, or to be followed, by an investor who desires to redeem securities of the mutual fund, specifying the procedures to be followed and documents to be delivered before a redemption order pertaining to securities of the mutual fund is accepted by the mutual fund for processing and before payment of the proceeds of redemption is made by the mutual fund.
(2) State that the redemption price of the securities is based on the net asset value of a security of that class, or series of a class, next determined after the receipt by the mutual fund of the redemption order.
(3) Disclose that a dealer may make provision in arrangements that it has with an investor that will require the investor to compensate the dealer for any losses suffered by the dealer in connection with any failure of the investor to satisfy the requirements of the mutual fund or securities legislation for a redemption of securities of the mutual fund.
(4) Discuss the circumstances under which the mutual fund may suspend redemptions of the securities of the mutual fund.
10.1 -- General
Describe how each of the following aspects of the operations of the mutual fund are administered and who administers those functions:
(a) the management and administration of the mutual fund, including valuation services, fund accounting and securityholder records, other than the management of the portfolio assets;
(b) the management of the portfolio assets, including the provision of investment analysis or investment recommendations and the making of investment decisions;
(c) the purchase and sale of portfolio assets by the mutual fund and the making of brokerage arrangements relating to the portfolio assets;
(d) the distribution of the securities of the mutual fund;
(e) if the mutual fund is a trust, the trusteeship of the mutual fund;
(f) if the mutual fund is a corporation, the oversight of the affairs of the mutual fund by the directors of the mutual fund;
(g) the custodianship of the assets of the mutual fund; and
(h) the oversight of the manager of the mutual fund by the independent review committee.
INSTRUCTION:
The disclosure required under Item 10.1 may be provided separately from, or combined with, the detailed disclosure concerning the persons or companies that provide services to the mutual fund required by Items 10.2 through 10.10.
10.2 -- Manager
(1) State the name, address, telephone number, e-mail address and, if applicable, website address of the manager of the mutual fund.
(2) List the names and home addresses in full or, alternatively, solely the municipality of residence or postal address, and the respective positions and offices held with the manager and their respective principal occupations at, and within the five years preceding, the date of the annual information form, of all partners, directors and executive officers of the manager of the mutual fund at the date of the annual information form.
(3) If a partner, director or executive officer of the manager of the mutual fund has held more than one office with the manager of the mutual fund within the past five years, state only the current office held.
(4) If the principal occupation of a director or executive officer of the manager of the mutual fund is with an organization other than the manager of the mutual fund, state the principal business in which the organization is engaged.
(5) Describe the circumstances under which any agreement with the manager of the mutual fund may be terminated, and include a brief description of the essential terms of this agreement.
10.3 -- Portfolio Adviser
(1) If the manager of the mutual fund provides the portfolio management services in connection with the mutual fund, so state.
(2) If the manager does not provide portfolio management services, state the names and municipality of the principal or head office for each portfolio adviser of the mutual fund.
(3) State
(a) the extent to which investment decisions are made by certain individuals employed by the manager or a portfolio adviser and whether those decisions are subject to the oversight, approval or ratification of a committee; and
(b) the name, title, and length of time of service of the person or persons employed by or associated with either the manager or a portfolio adviser of the mutual fund who is or are principally responsible for the day-to-day management of a material portion of the portfolio of the mutual fund, implementing a particular material strategy or managing a particular segment of the portfolio of the mutual fund, and each person's business experience in the last five years.
(4) Describe the circumstances under which any agreement with a portfolio adviser of the mutual fund may be terminated, and include a brief description of the essential terms of this agreement.
10.4 -- Brokerage Arrangements
(1) If any brokerage transactions involving the client brokerage commissions of the mutual fund have been or might be directed to a dealer in return for the provision of any good or service, by the dealer or a third party, other than order execution, state
(a) the process for, and factors considered in, selecting a dealer to effect securities transactions for the mutual fund, including whether receiving goods or services in addition to order execution is a factor, and whether and how the process may differ for a dealer that is an affiliated entity;
(b) the nature of the arrangements under which order execution goods and services or research goods and services might be provided;
(c) each type of good or service, other than order execution, that might be provided; and
(d) the method by which the portfolio adviser makes a good faith determination that the mutual fund, on whose behalf the portfolio adviser directs any brokerage transactions involving client brokerage commissions to a dealer in return for the provision of any order execution goods and services or research goods and services, by the dealer or a third party, receives reasonable benefit considering both the use of the goods or services and the amount of client brokerage commissions paid.
(2) Since the date of the last annual information form, if any brokerage transactions involving the client brokerage commissions of the mutual fund have been or might be directed to a dealer in return for the provision of any good or service, by the dealer or third party, other than order execution, state
(a) each type of good or service, other than order execution, that has been provided to the manager or the portfolio adviser of the mutual fund; and
(b) the name of any affiliated entity that provided any good or service referred to in paragraph (a), separately identifying each affiliated entity and each type of good or service provided by each affiliated entity.
(3) If any brokerage transactions involving the client brokerage commissions of the mutual fund have been or might be directed to a dealer in return for the provision of any good or service, by the dealer or a third party, other than order execution, state that the name of any other dealer or third party that provided a good or service referred to in paragraph (2)(a), that was not disclosed under paragraph (2)(b), will be provided upon request by contacting the mutual fund or mutual fund family at [insert telephone number] or at [insert mutual fund or mutual fund family e-mail address].
INSTRUCTION:
Terms defined in NI 23-102 -- Use of Client Brokerage Commissions have the same meaning where used in this Item.
10.5 -- Principal Distributor
(1) If applicable, state the name and address of the principal distributor of the mutual fund.
(2) Describe the circumstances under which any agreement with the principal distributor of the mutual fund may be terminated, and include a brief description of the essential terms of this agreement.
10.6 -- Directors, Executive Officers and Trustees
(1) List the names and home addresses in full or, alternatively, solely the municipality of residence or postal address, and the principal occupations at, or within the five years preceding, the date of the annual information form, of all directors or executive officers of an incorporated mutual fund or of the individual trustee or trustees, if any, of a mutual fund that is a trust.
(2) State, for a mutual fund that is a trust, the names and municipality of residence for each person or company that is responsible for performing the trusteeship function of the mutual fund.
(3) Indicate, for an incorporated mutual fund, all positions and offices with the mutual fund then held by each person named in response to subsection (1).
(4) If the principal occupation of a director, executive officer or trustee is that of a partner, director or executive officer of a company other than the mutual fund, state the business in which the company is engaged.
(5) If a director or executive officer of an incorporated mutual fund has held more than one position in the mutual fund, state only the first and last position held.
(6) For a mutual fund that is a limited partnership, provide the information required by this Item for the general partner of the mutual fund, modified as appropriate.
10.7 -- Custodian
(1) State the name, municipality of the principal or head office, and nature of business of the custodian and any principal sub-custodian of the mutual fund.
(2) Describe generally the sub-custodian arrangements of the mutual fund.
INSTRUCTION:
A "principal sub-custodian " is a sub-custodian to whom custodial authority has been delegated in respect of a material portion or segment of the portfolio assets of the mutual fund.
10.8 -- Auditor
State the name and municipality of the auditor of the mutual fund.
10.9 -- Registrar
If applicable, state the name of the registrar of securities of the mutual fund and the municipalities in which the register of securities of the mutual fund are kept.
10.9.1 -- Securities Lending Agent
(1) State the name of each securities lending agent of the mutual fund and the municipality of each securities lending agent's principal or head office.
(2) State whether any securities lending agent of the mutual fund is an affiliate or associate of the manager of the mutual fund.
(3) Briefly describe the essential terms of each agreement with each securities lending agent. Include the amount of collateral required to be delivered in connection with a securities lending transaction as a percentage of the market value of the loaned securities, and briefly describe any indemnities provided in, and the termination provisions of, each such agreement.
10.9.2 -- Cash Lender
(1) In the case of an alternative mutual fund, state the name of each person or company that has entered into an agreement to lend money to the alternative mutual fund or provides a line of credit or similar lending arrangement to the alternative mutual fund.
(2) State whether any person or company named in subsection (1) is an affiliate or associate of the manager of the alternative mutual fund.
10.10 -- Other Service Providers
State the name, municipality of the principal or head office, and the nature of business of each other person or company that provides services relating to portfolio valuation, securityholder records, fund accounting, or other material services, in respect of the mutual fund, and describe the material features of the contractual arrangements by which the person or company has been retained.
10.11 -- Designated Website
State, in substantially the following words:
A mutual fund is required to post certain regulatory disclosure documents on a designated website. The designated website(s) of the mutual fund(s) this document pertains to, can be found at the following location(s): [insert the mutual fund's designated website address or addresses as applicable].
11.1 -Principal Holders of Securities
(1) The information required in response to this Item shall be given as of a specified date within 30 days before the date of the annual information form.
(2) Disclose the number and percentage of securities of each class or series of voting securities of the mutual fund and of the manager of the mutual fund owned of record or beneficially, directly or indirectly, by each person or company that owns of record, or is known by the mutual fund or the manager to own beneficially, directly or indirectly, more than 10 percent of any class or series of voting securities, and disclose whether the securities are owned both of record and beneficially, of record only, or beneficially only.
(3) For any entity that is named in response to subsection (2), disclose the name of any person or company of which that entity is a "controlled entity".
(4) If any person or company named in respect of subsection (2) owns of record or beneficially, directly or indirectly, more than 10 percent of any class of voting securities of the principal distributor of the mutual fund, disclose the number and percentage of securities of the class so owned.
(5) Disclose the percentage of securities of each class or series of voting or equity securities beneficially owned, directly or indirectly, in aggregate, by all the directors, senior officers and trustees
(a) of the mutual fund
(i) in the mutual fund if the aggregate level of ownership exceeds 10 percent,
(ii) in the manager, or
(iii) in any person or company that provides services to the mutual fund or the manager; and
(b) of the manager
(i) in the mutual fund if the aggregate level of ownership exceeds 10 percent,
(ii) in the manager, or
(iii) in any person or company that provides services to the mutual fund or the manager.
(6) Disclose the percentage of securities of each class or series of voting or equity securities beneficially owned, directly or indirectly, in aggregate, by all the independent review committee members of the mutual fund
(a) in the mutual fund if the aggregate level of ownership exceeds 10 percent,
(b) in the manager, or
(c) in any person or company that provides services to the mutual fund or the manager.
11.2 -- Affiliated Entities
(1) State whether any person or company that provides services to the mutual fund or the manager in relation to the mutual fund is an affiliated entity of the manager, and show the relationships of those affiliated entities in the form of an appropriately labelled diagram.
(2) State that disclosure of the amount of fees received from the mutual fund by each person or company described in subsection (1) is contained in the audited financial statements of the mutual fund.
(3) Identify any individual who is a director or senior officer of the mutual fund or partner, director or officer of the manager and also of any affiliated entity of the manager described in response to subsection (1), and give particulars of the relationship.
INSTRUCTIONS:
(1) A person or company is an "affiliated entity" of another person or company if one is a subsidiary entity of the other or if both are subsidiary entities of the same person or company or if each of them is a controlled entity of the same person or company.
(2) A person or company is a "controlled entity " of a person or company if
(a) in the case of a person or company
(i) voting securities of the first-mentioned person or company carrying more than 50 percent of the votes for the election of directors are held, otherwise than by way of security only, by or for the benefit of the other person or company, and
(ii) the votes carried by the securities are entitled, if exercised, to elect a majority of the directors of the first-mentioned person or company;
(b) in the case of a partnership that does not have directors, other than a limited partnership, the second-mentioned person or company holds more than 50 percent of the interests in the partnership; or
(c) in the case of a limited partnership, the general partner is the second-mentioned person or company.
(3) A person or company is a "subsidiary entity" of another person or company if
(a) it is a controlled entity of
(i) that other,
(ii) that other and one or more persons or companies, each of which is a controlled entity of that other, or
(iii) two or more persons or companies, each of which is a controlled entity of that other; or
(b) it is a subsidiary entity of a person or company that is that other's subsidiary entity.
(4) For the purposes of subsection (1) of Item 11.2, the provision of services includes the provision of brokerage services in connection with execution of portfolio transactions for the mutual fund.
11.3 -- Dealer Manager Disclosure
If the mutual fund is dealer managed, disclose this fact and that the mutual fund is subject to the restrictions set out in section 4.1 of National Instrument 81-102, and summarize section 4.1 of National Instrument 81-102.
(1) Provide detailed information concerning the governance of the mutual fund, including information concerning
(a) the mandate and responsibilities of the independent review committee and the reasons for any change in the composition of the independent review committee since the date of the most recently filed annual information form;
(a.1) any other body or group that has responsibility for fund governance and the extent to which its members are independent of the manager of the mutual fund; and
(b) descriptions of the policies, practices or guidelines of the mutual fund or the manager relating to business practices, sales practices, risk management controls and internal conflicts of interest, and if the mutual fund or the manager have no such policies, practices or guidelines, a statement to that effect.
(2) If the mutual fund intends to use derivatives or sell securities short, describe the policies and practices of the mutual fund to manage the risks associated with engaging in those types of transactions.
(3) In the disclosure provided under subsection (2), include disclosure of
(a) whether there are written policies and procedures in place that set out the objectives and goals for derivatives trading and short selling and the risk management procedures applicable to those transactions;
(b) who is responsible for setting and reviewing the policies and procedures referred to in paragraph (a), how often are the policies and procedures reviewed, and the extent and nature of the involvement of the board of directors or trustee in the risk management process;
(c) whether there are trading limits or other controls on derivative trading or short selling in place and who is responsible for authorizing the trading and placing limits or other controls on the trading;
(d) whether there are individuals or groups that monitor the risks independent of those who trade; and
(e) whether risk measurement procedures or simulations are used to test the portfolio under stress conditions.
(4) If the mutual fund intends to enter into securities lending, repurchase or reverse repurchase transactions, describe the policies and practices of the mutual fund to manage the risks associated with those transactions.
(5) In the disclosure provided under subsection (4), include disclosure of
(a) the involvement of an agent to administer the transactions on behalf of the instructions provided by the mutual fund to the agent under the agreement between the mutual fund and the agent;
(b) whether there are written policies and procedures in place that set out the objectives and goals for securities lending, repurchase transactions or reverse repurchase transactions, and the risk management procedures applicable to the mutual fund's entering into of those transactions;
(c) who is responsible for setting and reviewing the agreement referred to in paragraph (a) and the policies and procedures referred to in paragraph (b), how often the policies and procedures are reviewed, and the extent and nature of the involvement of the board of directors or trustee in the risk management process;
(d) whether there are limits or other controls in place on the entering into of those transactions by the mutual fund and who is responsible for authorizing those limits or other controls on those transactions;
(e) whether there are individuals or groups that monitor the risks independent of those who enter into those transactions on behalf of the mutual fund; and
(f) whether risk measurement procedures or simulations are used to test the portfolio under stress conditions.
(6) If the mutual fund held securities of other mutual funds during the year, provide details on how the manager of the mutual fund exercised its discretion with regard to the voting rights attached to the securities of the other mutual funds when the securityholders of the other mutual funds were called upon to vote.
(7) Unless the mutual fund invests exclusively in non-voting securities, describe the policies and procedures that the mutual fund follows when voting proxies relating to portfolio securities including
(a) the procedures followed when a vote presents a conflict between the interests of securityholders and those of the mutual fund's manager, portfolio adviser, or any affiliate or associate of the mutual fund, its manager or its portfolio adviser;
(b) any policies and procedures of the mutual fund's portfolio adviser, or any other third party, that the mutual fund follows, or that are followed on the mutual fund's behalf, to determine how to vote proxies relating to portfolio securities.
State that the policies and procedures that the mutual fund follows when voting proxies relating to portfolio securities are available on request, at no cost, by calling [toll-free/collect call telephone number] or by writing to [address].
(8) State that the mutual fund's proxy voting record for the most recent period ended June 30 of each year is available free of charge to any securityholder of the mutual fund upon request at any time after August 31 of that year. If the proxy voting record is available on the mutual fund's website, provide the website address.
(9) Describe the policies and procedures of the mutual fund relating to the monitoring, detection and deterrence of short-term trades of mutual fund securities by investors. If the mutual fund has no such policies and procedures, provide a statement to that effect.
(10) Describe any arrangements, whether formal or informal, with any person or company, to permit short-term trades in securities of the mutual fund, including
(a) the name of such person or company, and
(b) the terms of such arrangements, including
(i) any restrictions imposed on the short-term trades; and
(ii) any compensation or other consideration received by the manager, the mutual fund or any other party pursuant to such arrangements.
INSTRUCTION:
(1) The disclosure provided under this Item should make appropriate distinctions between the risks associated with the intended use by the mutual fund of derivatives for hedging purposes as against the mutual fund's intended use of derivatives for non-hedging purposes.
(2) If the mutual fund has an independent review committee, state in the disclosure provided under paragraph (1)(b) that NI 81-107 requires the manager to have policies and procedures relating to conflicts of interest.
(3) The mutual fund's proxy voting policies and procedures must address the requirements of section 10.2 of National Instrument 81-106 Investment Fund Continuous Disclosure
13.1 -- Management Fee Rebate or Distribution Programs
(1) Disclose details of all arrangements that are in effect or will be in effect during the currency of the annual information form that will result, directly or indirectly, in one securityholder in the mutual fund paying as a percentage of the securityholder's investment in the mutual fund a management fee that differs from that payable by another securityholder.
(2) In the disclosure required by subsection (1), describe
(a) who pays the management fee;
(b) whether a reduced fee is paid at the relevant time or whether the full fee is paid at that time with a repayment of a portion of the management fee to follow at a later date;
(c) who funds the reduction or repayment of management fees, when the reduction or repayment is made and whether it is made in cash or in securities of the mutual fund;
(d) whether the differing management fees are negotiable or calculated in accordance with a fixed schedule;
(e) if the management fees are negotiable, the factors or criteria relevant to the negotiations and state who negotiates the fees with the investor;
(f) whether the differing management fees payable are based on the number or value of the securities of the mutual fund purchased during a specified period or the number or value of the securities of the mutual fund held at a particular time; and
(g) any other factors that could affect the amount of the management fees payable.
(3) Disclose the income tax consequences to the mutual fund and its securityholders of a management fee structure that results in one securityholder paying a management fee that differs from another.
(1) State in general terms the bases upon which the income and capital receipts of the mutual fund are taxed.
(2) State in general terms the income tax consequences to the holders of the securities offered of
(a) any distribution to the holders in the form of dividends or otherwise, including amounts reinvested in securities of the mutual fund;
(b) the redemption of securities;
(c) the issue of securities; and
(d) any transfers between mutual funds.
(1) If the management functions of the mutual fund are carried out by employees of the mutual fund, provide for those employees the disclosure concerning executive compensation that is required to be provided for executive officers of an issuer under securities legislation.
(2) Describe any arrangements under which compensation was paid or payable by the mutual fund during the most recently completed financial year of the mutual fund, for the services of directors of the mutual fund, members of an independent board of governors or advisory board of the mutual fund and members of the independent review committee of the mutual fund, including the amounts paid, the name of the individual and any expenses reimbursed by the mutual fund to the individual
(a) in that capacity, including any additional amounts payable for committee participation or special assignments; and
(b) as consultant or expert.
(3) For a mutual fund that is a trust, describe the arrangements, including the amounts paid and expenses reimbursed, under which compensation was paid or payable by the mutual fund during the most recently completed financial year of the mutual fund for the services of the trustee or trustees of the mutual fund.
INSTRUCTION:
The disclosure required under Item 15(1) regarding executive compensation for management functions carried out by employees of a mutual fund must be made in accordance with the disclosure requirements of Form 51-102F6 Statement of Executive Compensation.
(1) List and provide particulars of
(a) the articles of incorporation, continuation or amalgamation, the declaration of trust or trust agreement of the mutual fund, the limited partnership agreement or any other constating or establishing documents of the mutual fund;
(b) any agreement of the mutual fund or trustee with the manager of the mutual fund;
(c) any agreement of the mutual fund, the manager or trustee with the portfolio adviser or portfolio advisers of the mutual fund;
(d) any agreement of the mutual fund, the manager or trustee with the custodian of the mutual fund;
(e) any agreement of the mutual fund, the manager or trustee with the principal distributor of the mutual fund; and
(f) any other contract or agreement that is material to the mutual fund.
(2) State a reasonable time at which and place where the contracts or agreements listed in response to subsection (1) may be inspected by prospective or existing securityholders.
(3) Include, in describing particulars of contracts, the date of, parties to, consideration paid by the mutual fund under, termination provisions of, and general nature of, the contracts.
INSTRUCTION:
This Item does not require disclosure of contracts entered into in the ordinary course of business of the mutual fund.
(1) Describe briefly any ongoing legal and administrative proceedings material to the mutual fund, to which the mutual fund, its manager or principal distributor is a party.
(2) For all matters disclosed under subsection (1), disclose
(a) the name of the court or agency having jurisdiction;
(b) the date on which the proceeding was instituted;
(c) the principal parties to the proceeding;
(d) the nature of the proceeding and, if applicable, the amount claimed; and
(e) whether the proceedings are being contested and the present status of the proceedings.
(3) Provide similar disclosure about any proceedings known to be contemplated.
(4) Describe the penalties or sanctions imposed and the grounds on which they were imposed or the terms of any settlement agreement and the circumstances that gave rise to the settlement agreement, if the manager of the mutual fund, or a director or officer of the mutual fund or the partner, director or officer of the manager of the mutual fund has,
(a) in the 10 years before the date of the simplified prospectus, been subject to any penalties or sanctions imposed by a court or securities regulator relating to trading in securities, promotion or management of a publicly-traded mutual fund, or theft of fraud, or been subject to any other penalties or sanctions imposed by a court or regulatory body that would be likely to be considered important to a reasonable investor in determining whether to purchase securities of the mutual fund; or
(b) in the 10 years before the date of the simplified prospectus but after the date that National Instrument 81-101 came into force, entered into a settlement agreement with a court, securities regulatory or other regulatory body, in relation to any of the matters referred to in paragraph (a).
(5) If the manager of the mutual fund, or a director or officer of the mutual fund or the partner, director or officer of the manager of the mutual fund has, within the 10 years before the date of the simplified prospectus, been subject to any penalties or sanctions imposed by a court or securities regulator relating to trading in securities, promotion or management of a publicly traded mutual fund, or theft or fraud, or has entered into a settlement agreement with a regulatory authority in relation to any of these matters, describe the penalties or sanctions imposed and the grounds on which they were imposed or the terms of the settlement agreement.
(1) Give particulars of any other material facts relating to the securities proposed to be offered that are not otherwise required to be disclosed by this Form or the SP Form.
(2) Provide any specific disclosure required or permitted to be disclosed in a prospectus under securities legislation that is not otherwise required to be disclosed by this Form.
(3) Subsection (2) does not apply to requirements of securities legislation that are form requirements for a prospectus.
INSTRUCTION:
The disclosure provided under subsection (2) may also be provided under Item 12 of Part A or Item 14 of Part B of the SP Form. If the disclosure is provided under one of these Items, it need not be provided under this Item.
(1) Include a certificate of the mutual fund that states:
(a) for a simplified prospectus and annual information form,
This annual information form, together with the simplified prospectus and the documents incorporated by reference into the simplified prospectus, constitute full, true and plain disclosure of all material facts relating to the securities offered by the simplified prospectus, as required by the securities legislation of [insert the jurisdictions in which qualified] and do not contain any misrepresentations.
(b) for an amendment to a simplified prospectus or annual information form that does not restate the simplified prospectus or annual information form,
This amendment no. [specify amendment number and date], together with the [amended and restated] annual information form dated [specify], [amending and restating the annual information form dated [specify],] [as amended by (specify prior amendments and dates)] and the [amended and restated] simplified prospectus dated [specify], [amending and restating the simplified prospectus dated [specify],] [as amended by (specify prior amendments and dates)] and the documents incorporated by reference into the [amended and restated] simplified prospectus, [as amended,] constitute full, true and plain disclosure of all material facts relating to the securities offered by the [amended and restated] simplified prospectus, [as amended,] as required by the securities legislation of [insert the jurisdictions in which qualified] and do not contain any misrepresentations.
, and
(c) for an amendment that amends and restates a simplified prospectus or annual information form,
This amended and restated annual information form dated [specify], amending and restating the annual information form dated [specify] [, as amended by (specify prior amendments and dates)], together with the [amended and restated] simplified prospectus dated [specify] [, amending and restating the simplified prospectus dated [specify]] [, as amended by (specify prior amendments and dates)] and the documents incorporated by reference into the [amended and restated] simplified prospectus, [as amended,] constitute full, true and plain disclosure of all material facts relating to the securities offered by the [amended and restated] simplified prospectus, [as amended,] as required by the securities legislation of [insert the jurisdictions in which qualified] and do not contain any misrepresentations.
(1.1) For a non-offering prospectus, change "securities offered by the simplified prospectus" to "securities previously issued by the mutual fund" wherever it appears in the statement in Item 19(1)(a).
(2) The certificate required to be signed by the mutual fund shall, if the mutual fund is established as a trust, be signed
(a) if any trustee of the mutual fund is an individual, by each individual who is a trustee or by a duly authorized attorney of the individual; or
(b) if any trustee of the mutual fund is a body corporate, by the duly authorized signing officer or officers of the body corporate.
(3) Despite subsection (2), if the declaration of trust or trust agreement establishing the mutual fund delegates the authority to do so, or otherwise authorizes a person to do so, the certificate form required to be signed by the trustee or trustees of the mutual fund may be signed by the person to whom the authority is delegated or who is authorized.
(4) Despite subsections (2) and (3), if the trustee of the mutual fund is also its manager, the certificate shall indicate that it is being signed by the person or company both in its capacity of trustee and in its capacity as manager of the mutual fund and shall be signed in the manner prescribed by Item 20.
(1) Include a certificate of the manager of the mutual fund in the same form as the certificate signed by the mutual fund.
(2) The certificate shall, if the manager is a company, be signed by the chief executive officer and the chief financial officer of the manager, and on behalf of the board of directors of the manager by any two directors of the manager other than the chief executive officer or chief financial officer, duly authorized to sign.
(3) Despite subsection (2), if the manager has only three directors, two of whom are the chief executive officer and chief financial officer, the certificate required by subsection (2) to be signed on behalf of the board of directors of the manager shall be signed by the remaining director of the manager.
(1) Include a certificate of each promoter of the mutual fund in the same form as the certificate signed by the mutual fund.
(2) The certificate to be signed by the promoter shall be signed by any officer or director of the promoter duly authorized to sign.
(1) Include a certificate of the principal distributor of the mutual fund that states:
"To the best of our knowledge, information and belief, this annual information form, together with the simplified prospectus and the documents incorporated by reference into the simplified prospectus, constitute full, true and plain disclosure of all material facts relating to the securities offered by the simplified prospectus, as required by the securities legislation of [insert the jurisdictions in which qualified] and do not contain any misrepresentations."
(2) The certificate to be signed by the principal distributor shall be signed by any officer or director of the principal distributor duly authorized to sign.
INSTRUCTION:
For a mutual fund that has a principal distributor, the certificate required by this Item is necessary to satisfy the requirements of securities legislation that an underwriter sign a certificate to a prospectus.
(1) Describe all exemptions from, or approvals under, this Instrument, National Instrument 81-102, National Instrument 81-105 or National Policy Statement No. 39, obtained by the mutual fund or the manager that continue to be relied upon by the mutual fund or the manager.
(2) Include the disclosure required by subsection (1) in the section of the annual information form that describes the matter to which the exemption pertains.
(1) State on the back cover the name of the mutual fund or funds included in the annual information form or the mutual fund family, as well as the name, address and telephone number of the manager of the mutual fund or funds.
(2) State, in substantially the following words:
• Additional information about the fund[s]
Fund[s]is available in the fund['s/s']Fund['s/s']Fund Facts, fund reportsmanagement reports of fund performanceand financial statements.• You can get a copy of these documents at no cost by calling [toll-free/collect] [insert the toll-free telephone number or telephone number where collect calls are accepted, as required by section 3.4 of the Instrument], or from your dealer or by e-mail at [insert e-mail address].
• These documents and other information about the fund[s]
Fund[s], such as information circulars and material contracts, are also available [on the [insert name of mutual fund manager] internet site at [insert website address] or] at www.sedarplus.com.
Annex C-9 -- Form 81-101F3 Contents of Fund Facts Document
(1) This Form describes the disclosure required in a fund facts document for a mutual fund. Each Item of this Form outlines disclosure requirements. Instructions to help you provide this disclosure are in italic type.
(2) Terms defined in National Instrument 81-101 Mutual Fund Prospectus Disclosure, National Instrument 81-102 Investment Funds, National Instrument 81-105 Mutual Fund Sales Practices or National Instrument 81-106 Investment Fund Continuous Disclosure and used in this Form have the meanings that they have in those national instruments.
(3) A fund facts document must state the required information concisely and in plain language.
(4) Respond as simply and directly as is reasonably possible. Include only the information necessary for a reasonable investor to understand the fundamental and particular characteristics of the mutual fund.
(5) National Instrument 81-101 Mutual Fund Prospectus Disclosure requires the fund facts document to be presented in a format that assists in readability and comprehension. This Form does not mandate the use of a specific format or template to achieve these goals. However, mutual funds must use, as appropriate, tables, captions, bullet points or other organizational techniques that assist in presenting the required disclosure clearly and concisely.
(6) This Form does not mandate the use of a specific font size or style but the font must be legible. Where the fund facts document is made available online, information must be presented in a way that enables it to be printed in a readable format.
(7) A fund facts document can be produced in colour or in black and white, and in portrait or landscape orientation.
(8) Except as permitted by subsection (8.1), a fund facts document must contain only the information that is specifically mandated or permitted by this Form. In addition, each Item must be presented in the order and under the heading or sub-heading stipulated in this Form.
(8.1) A fund facts document may contain a brief explanation of a material change or a proposed fundamental change. The disclosure may be included in a textbox before Item 2 of Part I or in the most relevant section of the fund facts document. If necessary, the mutual fund may provide a cross-reference to a more detailed explanation at the end of the fund facts document.
(9) A fund facts document must not contain design elements (e.g., graphics, photos, artwork) that detract from the information disclosed in the document.
(10) Unless the exception in section 3.2.05 of National Instrument 81-101 Mutual Fund Prospectus Disclosure applies, a fund facts document must disclose information about only one class or series of securities of a mutual fund. Mutual funds that have more than one class or series that are referable to the same portfolio of assets must prepare a separate fund facts document for each class or series.
(11) The fund facts document must be prepared on letter-size paper and must consist of two Parts: Part I and Part II.
(12) The fund facts document must begin with the responses to the Items in Part I of this Form.
(13) Part I must be followed by the responses to the Items in Part II of this Form.
(14) Each of Part I and Part II must not exceed one page in length, unless the required information in any section causes the disclosure to exceed this limit. Where this is the case, a fund facts document must not exceed a total of four pages in length.
(15) A mutual fund must not attach or bind other documents to a fund facts document, except those documents permitted under Part 5 of National Instrument 81-101 Mutual Fund Prospectus Disclosure.
(16) Fund facts documents must not be consolidated with each other to form a multiple fund facts document, except as permitted by Part 5 of National Instrument 81-101 Mutual Fund Prospectus Disclosure. When a multiple fund facts document is permitted under the Instrument, a mutual fund must provide information about each of the mutual funds described in the document on a fund-by-fund or catalogue basis and must set out for each mutual fund separately the information required by this Form. Each fund facts document must start on a new page, and may not share a page with another fund facts document.
(17) As provided in National Instrument 81-102 Investment Funds, a section, part, class or series of a class of securities of a mutual fund that is referable to a separate portfolio of assets is considered to be a separate mutual fund. Those principles apply to National Instrument 81-101 Mutual Fund Prospectus Disclosure and this Form.
Include at the top of the first page a heading consisting of:
(a) the title "Fund Facts";
(b) the name of the manager of the mutual fund;
(c) the name of the mutual fund to which the fund facts document pertains;
(c.1) if the mutual fund has more than one class or series of securities, the name of the class or series described in the fund facts document;
(d) the date of the document;
(e) a brief introduction to the document using wording substantially similar to the following:
This document contains key information you should know about [insert name of the mutual fund]. You can find more details in the fund's simplified prospectus. Ask your representative for a copy, contact [insert name of the manager of the mutual fund] at [insert if applicable the toll-free number and e-mail address of the manager of the mutual fund] or visit [insert the mutual fund's designated website];
(f) state in bold type using wording substantially similar to the following:
Before you invest in any fund, consider how the fund would work with your other investments and your tolerance for risk; and
(g) if the fund facts document pertains to an alternative mutual fund, textbox disclosure using wording substantially similar to the following:
This mutual fund is an alternative mutual fund. It is permitted to invest in asset classes or use investment strategies that are not permitted for other types of mutual funds.
The specific strategies that differentiate this fund from other types of mutual funds include: [list the features of the alternative mutual fund that cause it to fall within the definition of "alternative mutual fund" in National Instrument 81-102 Investment Funds].
[Explain how the listed investment strategies could affect investors' risk of losing money on their investment in the alternative mutual fund.]
INSTRUCTION:
The date for a fund facts document that is filed with a preliminary simplified prospectus or simplified prospectus must be the date of the certificate in the simplified prospectus. The date for a fund facts document that is filed with a pro forma simplified prospectus must be the date of the anticipated simplified prospectus. The date for an amended fund facts document must be the date of the certificate contained in the related amended simplified prospectus.
Under the heading "Quick Facts", include disclosure in the form of the following table:
Fund code: (see instruction 0.1)
Fund manager: (see instruction 3.1)
Date [class/series] started: (see instruction 1)
Portfolio manager: (see instruction 4)
Total value of the fund on [date]: (see instruction 2)
Distributions: (see instruction 5)
Fund expense ratio (FER)
Management expense ratio (MER): (see instruction 3)Minimum investment: (see instruction 6)
INSTRUCTIONS:
(0.1) At the option of the mutual fund, include all recognized and publicly available identification codes for the class or series of the mutual fund.
(1) Use the date that the securities of the class or series of the mutual fund described in the fund facts document first became available to the public.
(2) Specify the net asset value of the mutual fund as at a date within 60 days before the date of the fund facts document. The amount disclosed must take into consideration all classes or series that are referable to the same portfolio of assets. For a newly established mutual fund, simply state that this information is not available because it is a new mutual fund.
(3) Use the sum of the management expense ratio (MER) and the trading expense ratio. Use the MER disclosed in the most recently filed fund report for the mutual fund. The MER must be net of fee waivers or absorptions and, despite subsection 15.1(2) of National Instrument 81-106 Investment Fund Continuous Disclosure, need not include any additional disclosure about the waivers or absorptions. For a newly established mutual fund that has not yet filed a fund report, state that the MER is not available because it is a new mutual fund. Use the trading expense ratio from the most recently filed fund report for the mutual fund.
(3) Use the management expense ratio (MER) disclosed in the most recently filed management report of fund performance (MRFP) for the mutual fund. The MER must be net of fee waivers or absorptions and, despite section 15.1(2) of National Instrument 81-106 Investment Fund Continuous Disclosure, need not include any additional disclosure about the waivers or absorptions. For a newly established mutual fund that has not yet filed a management report of fund performance, state that the MER is not available because it is a new mutual fund.
(3.1) Specify the name of the manager of the mutual fund.
(4) Name the mutual fund's portfolio manager. The mutual fund may also name the specific individual(s) responsible for portfolio selection and if applicable, the name of the sub-advisor(s).
(5) Include disclosure under this element of the "Quick Facts " only if distributions are a fundamental feature of the mutual fund. Disclose the expected frequency and timing of distributions. If there is a targeted amount for distributions, the mutual fund may include this information.
(6) Specify both the minimum amount for an initial investment and for each additional investment. This can include minimum amounts for pre-authorized contribution plans.
(1) Briefly set out under the heading "What does the fund invest in?" a description of the fundamental nature of the mutual fund, or the fundamental features of the mutual fund that distinguish it from other mutual funds.
(1.1) In the case of an alternative mutual fund that uses leverage,
(a) disclose the sources of leverage, and
(b) disclose the maximum aggregate exposure to those sources of leverage the alternative mutual fund is permitted to have
(2) For an index mutual fund,
(a) disclose the name or names of the permitted index or permitted indices on which the investments of the index mutual fund are based, and
(b) briefly describe the nature of that permitted index or those permitted indices.
(3) Include an introduction to the information provided in response to subsection (4) and subsection (5) using wording similar to the following:
The charts below give you a snapshot of the fund's investments on [insert date]. The fund's investments will change.
(4) Unless the mutual fund is a newly established mutual fund, under the sub-heading "Top 10 investments [date]", include a table disclosing all of the following:
(a) the top 10 positions held by the mutual fund, each expressed as a percentage of the net asset value of the mutual fund;
(b) the percentage of net asset value of the mutual fund represented by the top 10 positions;
(c) the total number of positions held by the mutual fund.
(5) Unless the mutual fund is a newly established mutual fund, under the sub-heading "Investment mix [date]" include at least one, and up to two, charts or tables that illustrate the investment mix of the mutual fund's investment portfolio.
(6) For a newly established mutual fund, state the following under the sub-headings "Top 10 investments [date]" and "Investment mix [date]":
This information is not available because this fund is new.
INSTRUCTIONS:
(1) Include in the information under "What does this fund invest in?" a description of what the mutual fund primarily invests in, or intends to primarily invest in, or that its name implies that it will primarily invest in, such as
(a) particular types of issuers, such as foreign issuers, small capitalization issuers or issuers located in emerging market countries;
(b) particular geographic locations or industry segments; or
(c) portfolio assets other than securities.
(2) Include a particular investment strategy only if it is an essential aspect of the mutual fund, as evidenced by the name of the mutual fund or the manner in which the mutual fund is marketed.
(3) If a mutual fund's stated objective is to invest primarily in Canadian securities, specify the maximum exposure to investments in foreign markets.
(3.1) The alternative mutual fund's aggregate exposure to the sources of leverage must be expressed as a percentage calculated in accordance with section 2.9.1 of National Instrument 81-102 Investment Funds.
(4) The information under "Top I0 investments" and "Investment mix" is intended to give a snapshot of the composition of the mutual fund's investment portfolio. The information required to be disclosed under these sub-headings must be as at a date within 60 days before the date of the fund facts document. The date shown must be the same as the one used in Item 2 for the total value of the mutual fund.
(5) If the mutual fund owns more than one class of securities of an issuer, those classes should be aggregated for the purposes of this Item, however, debt and equity securities of an issuer must not be aggregated.
(6) Portfolio assets other than securities should be aggregated if they have substantially similar investment risks and profiles. For instance, gold certificates should be aggregated, even if they are issued by different financial institutions.
(7) Treat cash and cash equivalents as one separate discrete category.
(8) In determining its holdings for purposes of the disclosure required by this Item, a mutual fund must, for each long position in a derivative that is held by the mutual fund for purposes other than hedging and for each index participation unit held by the mutual fund, consider that it holds directly the underlying interest of that derivative or its proportionate share of the securities held by the issuer of the index participation unit.
(9) If a mutual fund invests substantially all of its assets directly or indirectly (through the use of derivatives) in securities of one other mutual fund, list the I0 largest holdings of the other mutual fund and show the percentage of the other mutual fund's net asset value represented by the top I0 positions. If the mutual fund is not able to disclose this information as at a date within 60 days before the date of the fund facts document, the mutual fund must include this information as disclosed by the other mutual fund in the other mutual fund's most recently filed fund facts document, or its most recently prepared quarterly portfolio disclosure filed management report of fund performance, whichever is most recent.
(10) Indicate whether any of the mutual fund's top I0 positions are short positions.
(11) Each investment mix chart or table must show a breakdown of the mutual fund's investment portfolio into appropriate subgroups and the percentage of the aggregate net asset value of the mutual fund constituted by each subgroup. The names of the subgroups are not prescribed and can include security type, industry segment or geographic location. The mutual fund should use the most appropriate categories given the nature of the mutual fund. The choices made must be consistent with disclosure provided under "Summary of Investment Portfolio" in the mutual fund's quarterly portfolio disclosure MRFP.
(12) In presenting the investment mix of the mutual fund, consider the most effective way of conveying the information to investors. All tables or charts must be clear and legible.
(13) For new mutual funds where the information required to be disclosed under "Top 10 investments" and "Investment mix" is not available, include the required sub-headings and provide a brief statement explaining why the required information is not available.
(1) Under the heading "How risky is it?", state the following:
The value of the fund can go down as well as up. You could lose money.
One way to gauge risk is to look at how much a fund's returns change over time. This is called "volatility".
In general, funds with higher volatility will have returns that change more over time. They typically have a greater chance of losing money and may have a greater chance of higher returns. Funds with lower volatility tend to have returns that change less over time. They typically have lower returns and may have a lower chance of losing money.
(2) Under the sub-heading "Risk rating",
(a) using the investment risk classification methodology prescribed by Appendix F Investment Risk Classification Methodology to National Instrument 81-102 Investment Funds, identify the investment risk level on the following risk scale:
Low
Low to Medium
Medium
Medium to High
High
(b) unless the mutual fund is a newly established mutual fund, include an introduction to the risk scale which states the following:
[Insert name of manager of the mutual fund] has rated the volatility of this fund as [insert investment risk level identified in paragraph (a) in bold type].
This rating is based on how much the fund's returns have changed from year to year. It doesn't tell you how volatile the fund will be in the future. The rating can change over time. A fund with a low risk rating can still lose money.
(c) for a newly established mutual fund, include an introduction to the risk scale which states the following:
[Insert name of manager of the mutual fund] has rated the volatility of this fund as [insert investment risk level identified in paragraph (a) in bold type].
Because this is a new fund, the risk rating is only an estimate by [insert name of manager of the mutual fund]. Generally, the rating is based on how much the fund's returns have changed from year to year. It doesn't tell you how volatile the fund will be in the future. The rating can change over time. A fund with a low risk rating can still lose money.
(d) following the risk scale, state using wording substantially similar to the following:
For more information about the risk rating and specific risks that can affect the fund's returns, see the [insert cross-reference to the appropriate section of the mutual fund's simplified prospectus] section of the fund's simplified prospectus.
(3) If the mutual fund does not have any guarantee or insurance, under the sub-heading "No guarantees", include a statement using wording substantially similar to the following:
Like most mutual funds, this fund doesn't have any guarantees. You may not get back the amount of money you invest.
(4) If the mutual fund does have a guarantee or insurance feature protecting all or some of the principal amount of an investment in the mutual fund, under the sub-heading "Guarantees", disclose all of the following:
(a) the identity of the person or company providing the guarantee or insurance;
(b) a brief description of the material terms of the guarantee or insurance, including the maturity date of the guarantee or insurance.
INSTRUCTIONS:
(1) Based upon the investment risk classification methodology prescribed by Appendix F Investment Risk Classification Methodology to National Instrument 81-102 Investment Funds, as at the end of the period that ends within 60 days before the date of the fund facts document, identify where the mutual fund fits on the continuum of investment risk levels by showing the full investment risk scale set out in Item 4(2)(a) and highlighting the applicable category on the scale. Consideration should be given to ensure that the highlighted investment risk rating is easily identifiable.
(1) Unless the mutual fund is a newly established mutual fund, under the heading "How has the fund performed?", include an introduction using wording substantially similar to the following:
This section tells you how [name of class/series of securities described in the fund facts document] [units/shares] of the fund have performed over the past [insert number of calendar years shown in the bar chart required under paragraph (2)(a)] years. Returns are after expenses have been deducted. These expenses reduce the fund's returns.
(1.1) For a newly established mutual fund, under the heading "How has the fund performed?", include an introduction using the following wording:
This section tells you how [name of class/series of securities described in the fund facts document] [units/shares] of the fund have performed. However, this information is not available because the fund is new.
(2) Under the sub-heading "Year-by-year returns",
(a) for a mutual fund that has completed at least one calendar year, include all of the following:
(i) a bar chart that shows the annual total return of the mutual fund, in chronological order with the most recent year on the right of the bar chart, for the lesser of
(A) each of the 10 most recently completed calendar years, and
(B) each of the completed calendar years in which the mutual fund has been in existence and which the mutual fund was a reporting issuer;
(ii) an introduction to the bar chart using wording substantially similar to the following:
This chart shows how [name of class/series of securities described in the fund facts document] [units/shares] of the fund performed in each of the past [insert number of calendar years shown in the bar chart required under paragraph (a)]. The fund dropped in value in [for the particular years shown in the bar chart required under paragraph (a), insert the number of years in which the value of the mutual fund dropped] of the [insert number of calendar years shown in the bar chart required in paragraph (a)] years. The range of returns and change from year to year can help you assess how risky the fund has been in the past. It does not tell you how the fund will perform in the future.
(b) for a mutual fund that has not yet completed a calendar year, state the following:
This section tells you how [name of class/series of securities described in the fund facts document] [units/shares] of the fund have performed in past calendar years. However, this information is not available because the fund has not yet completed a calendar year.
(c) for a newly established mutual fund, state the following:
This section tells you how [name of class/series of securities described in the fund facts document] [units/shares] of the fund have performed in past calendar years. However, this information is not available because the fund is new.
(3) Under the sub-heading "Best and worst 3-month returns",
(a) for a mutual fund that has completed at least one calendar year, include all of the following:
(i) information for the period covered in the bar chart required under paragraph (2)(a) in the form of the following table:
Return
3 months ending
If you invested $1,000 at the beginning of the period
Best return
(see instruction 8)
(see instruction 10)
Your investment would [rise/drop] to (see instruction 12).
Worst return
(see instruction 9)
(see instruction 11)
Your investment would [rise/drop] to (see instruction 13).
(ii) an introduction to the table using wording substantially similar to the following:
This table shows the best and worst returns for the [name of class/series of securities described in the fund facts document] [units/shares] of the fund in a 3-month period over the past [insert number of calendar years shown in the bar chart required under paragraph (2)(a)]. The best and worst 3-month returns could be higher or lower in the future. Consider how much of a loss you could afford to take in a short period of time.
(b) for a mutual fund that has not yet completed a calendar year, state the following:
This section shows the best and worst returns for the [name of class/series of securities described in the fund facts document] [units/shares] of the fund in a 3-month period. However, this information is not available because the fund has not yet completed a calendar year.
(c) for a newly established mutual fund, state the following:
This section shows the best and worst returns for the [name of class/series of securities described in the fund facts document] [units/shares] of the fund in a 3-month period. However, this information is not available because the fund is new.
(4) Under the sub-heading "Average return",
(a) for a mutual fund that has completed at least 12 consecutive months, include all of the following:
(i) the final value of a hypothetical $1000 investment in the mutual fund as at the end of the period that ends within 60 days before the date of the fund facts document and consists of the lesser of
(A) 10 years, and
(B) the time since inception of the mutual fund;
(ii) the annual compounded rate of return that equates the hypothetical $1000 investment to the final value.
(b) for a mutual fund that has not yet completed 12 consecutive months, state the following:
This section shows the value and annual compounded rate of return of a hypothetical $1,000 investment in [name of class/series of securities described in the fund facts document] [units/shares] of the fund. However, this information is not available because the fund has not yet completed 12 consecutive months.
(c) for a newly established mutual fund, state the following:
This section shows the value and annual compounded rate of return of a hypothetical $1,000 investment in [name of class/series of securities described in the fund facts document] [units/shares] of the fund. However, this information is not available because the fund is new.
INSTRUCTIONS
(1) In responding to the requirements of this Item, a mutual fund must comply with the relevant sections of Part 15 of National Instrument 81-102 Investment Funds as if those sections applied to a fund facts document.
(2) Use a linear scale for each axis of the bar chart required by this Item.
(3) The x-axis and y-axis for the bar chart required by this Item must intersect at zero.
(4) A mutual fund that distributes different classes or series of securities that are referable to the same portfolio of assets must show performance data related only to the specific class or series of securities being described in the fund facts document.
(5) [Repealed]
(6) The dollar amounts shown under this Item may be rounded up to the nearest dollar.
(7) The percentage amounts shown under this Item may be rounded to one decimal place.
(8) Show the best rolling 3-month return as at the end of the period that ends within 60 days before the date of the fund facts document.
(9) Show the worst rolling 3-month return as at the end of the period that ends within 60 days before the date of the fund facts document.
(10) Insert the end date for the best 3-month return period.
(11) Insert the end date for the worst 3-month return period.
(12) Insert the final value that would equate with a hypothetical $1000 investment for the best 3-month return period shown in the table.
(13) Insert the final value that would equate with a hypothetical $1000 investment for the worst 3-month return period shown in the table.
(1) Provide a brief statement of the suitability of the mutual fund for particular investors under the heading "Who is this fund for?". Describe the characteristics of the investor for whom the mutual fund may or may not be an appropriate investment, and the portfolios for which the mutual fund is and is not suited.
(2) [Repealed]
INSTRUCTION:
If the mutual fund is particularly unsuitable for certain types of investors or for certain types of investment portfolios, emphasize this aspect of the mutual fund. Disclose both the types of investors who should not invest in the mutual fund, with regard to investments on both a short- and long-term basis, and the types of portfolios that should not invest in the mutual fund. If the mutual fund is particularly suitable for investors who have particular investment objectives, this can also be disclosed.
Under the heading "A word about tax" provide a brief explanation of the income tax consequences for investors using wording similar to the following:
In general, you'll have to pay income tax on any money you make on a fund. How much you pay depends on the tax laws where you live and whether or not you hold the fund in a registered plan such as a Registered Retirement Savings Plan, or a Tax-Free Savings Account.
Keep in mind that if you hold your fund in a non-registered account, fund distributions are included in your taxable income, whether you get them in cash or have them reinvested.
1.1 --Introduction
Under the heading "How much does it cost?", state the following:
The following tables show the fees and expenses you could pay to buy, own and sell [name of the class/series of securities described in the fund facts document] [units/shares] of the fund. The fees and expenses-including any commissions-can vary among [classes/series] of a fund and among funds. Higher commissions can influence representatives to recommend one investment over another. Ask about other funds and investments that may be suitable for you at a lower cost.
1.2 -- Illustrations of Different Sales Charge Options
(1) For a mutual fund with multiple sales charge options, include an introduction under the sub-heading "Sales charges" using wording similar to the following:
You have to choose a sales charge option when you buy the fund. Ask about the pros and cons of each option.
(2) Provide information about the sales charges payable by an investor under the available sales charge options in the form of the following table:
Sales charge option
What you pay in per cent (%)
in dollars ($)
How it works
(see instruction #1)
(see instruction 2)
See instruction 3
See instruction 4
(3) If the mutual fund has only one sales charge option, replace the introductory statement required in paragraph (1) above with a statement highlighting the sales charge option applicable to the mutual fund.
(4) If the mutual fund does not have any sales charges, replace the introductory statement and the table required in paragraph (1) and paragraph (2) above with a general statement explaining that no sales charges apply.
INSTRUCTIONS:
(1) The mutual fund must disclose all sales charge options (e.g., initial sales charge, deferred sales charge) that apply to the class or series being described in the fund facts document. It is not necessary to disclose sales charge options that do not apply to the series or class to which the fund facts document relates.
(2) Specify each sales charge option as a percentage. For an initial sales charge, include a range for the amount that can be charged, if applicable. For a deferred sales charge, provide the full sales charge schedule.
(3) Specify each sales charge option in dollar terms. For an initial sales charge, include a range for the amount that can be charged on every $1,000 investment, if applicable. For a deferred sales charge, include a range for the amount that can be charged on every $1,000 redemption.
(4) Provide a brief overview of the key elements of how each sales charge option works including:
• whether the amount payable is negotiable;
• whether the amount payable is deducted from the amount paid at the time of purchase or from the amount received at the time of sale;
• who pays and who receives the amount payable under each sales charge option.
In the case of a deferred sales charge, the disclosure must also briefly state:
• any amount payable as an upfront sales commission;
• who pays and who receives the amount payable as the upfront sales commission;
• any free redemption amount and key details about how it works;
• whether switches can be made without incurring a sales charge; and
• how the amount paid by an investor at the time of a redemption of securities is calculated, for example, whether it is based on the net asset value of those securities at the time of redemption or another time.
1.3 -- Fund expenses
(1) Under the sub-heading "Fund expenses" include an introduction using wording similar to the following:
You don't pay these expenses directly. They affect you because they reduce the fund's returns.
(2) Unless the mutual fund has not yet filed a fund report management report of fund performance, provide information about the expenses of the mutual fund in the form of the following table:
Annual rate (as a % of the fund's value)
Management expense ratio (MER)
(see instruction 2)
This is the total of the fund's management fee (including the trailing commission) and operating expenses. (see instruction 1)
Trading expense ratio (TER)
(see instruction 3)
These are the fund's trading costs.
Fund expense ratio (FER)
Fund Expenses(see instruction 4)
(3) Unless the mutual fund has not yet filed a fund report management report of fund performance, above the table required under subsection (2), include a statement using wording similar to the following:
As of [see instruction 5], the fund's FER was
fund's expenses were[insert amount included in table required under subsection (2)]% of its value. This equals $[see instruction 6] for every $1,000 invested.
(4) For a mutual fund that has not yet filed a fund report management report of fund performance, state the following:
The fund's expenses are made up of the management fee, operating expenses and trading costs. The [class'/series'] annual management fee is [see instruction 7]% of the [class'/series'] value. Because this [class/series] is new, its operating expenses and trading costs are not yet available.
(5) If the mutual fund pays an incentive fee that is determined by the performance of the mutual fund, provide a brief statement disclosing the amount of the fee and the circumstances in which the mutual fund will pay it.
(6) Under the sub-heading "More about the trailing commission", state whether the manager of the mutual fund or another member of the mutual fund's organization pays trailing commissions. If trailing commissions are paid, include a description using wording substantially similar to the following:
The trailing commission is an ongoing commission. It is paid for as long as you own the fund. It is for the services and advice that your representative and their firm provide to you.
[Insert name of fund manager] pays the trailing commission to your representative's firm. It is paid from the fund's management fee and is based on the value of your investment. The rate depends on the sales charge option you choose.
(7) If applicable, disclose the range of the rates of the trailing commission for each sales charge option disclosed under Item 1.2.
INSTRUCTIONS:
(1) If any fees or expenses otherwise payable by the mutual fund were waived or otherwise absorbed by a member of the organization of the mutual fund, despite section 15.1(2) of National Instrument 81-106 Investment Fund Continuous Disclosure, only include a statement in substantially the following words:
[Insert name of the manager of the mutual fund] waived some of the fund's expenses. If it had not done so, the MER would have been higher.
(2) Use the expense management ratio (MER) disclosed in the most recently filed fund report for the mutual fund. The MER must be net of fee waivers or absorptions and, despite subsection 15.1(2) of National Instrument 81- 106 Investment Fund Continuous Disclosure, need not include any additional disclosure about the waivers or absorptions. For a newly established mutual fund that has not yet filed a fund report, state that the MER is not available because it is a new mutual fund.
(2) Use the same MER that is disclosed in Item 2 of Part I of this Form.
(2.1) If applicable, include a reference to any fixed administration fees in the management expense ratio description required in the table under Item 1.3(2).
(3) Use the trading expense ratio (TER) from the most recently filed fund report for the mutual fund.
(3) Use the trading expense ratio disclosed in the most recently filed management report of fund performance (MRFP) for the mutual fund.
(4) Use the FER disclosed in Item 2 of Part I of this Form. Use a bold font or other formatting to indicate that the FER represents the total of all ongoing expenses set out in the chart and does not represent a separate expense charged to the mutual fund.
(4) The amount included for fund expenses is the amount arrived at by adding the MER and the trading expense ratio. Use a bold font or other formatting to indicate that fund expenses is the total of all ongoing expenses set out in the chart and is not a separate expense charged to the fund.
(5) Insert the date of the most recently filed fund report management report of fund performance.
(6) Insert the equivalent dollar amount of the ongoing expenses of the fund for each $1,000 investment.
(7) The percentage disclosed for the management fee must correspond to the percentage shown in the fee table in the simplified prospectus.
(7.1) For a mutual fund that is required to include the disclosure under subsection (4), in the description of the items that make up fund fees, include a reference to any fixed administrative fees, if applicable. Also disclose the amount of the fixed administration fee in the same manner as required for the management fee. The percentage disclosed for the fixed administration fee must correspond to the percentage shown in the fee table in the simplified prospectus.
(8) In disclosing the range of rates of trailing commissions for each sales charge option, show both the percentage amount and the equivalent dollar amount for each $1000 investment.
1.4 -- Other Fees
(1) Under the sub-heading "Other fees", provide an introduction using wording substantially similar to the following:
You may have to pay other fees when you buy, hold, sell or switch [units/shares] of the fund.
(2) Provide information about the amount of fees, other than sales charges, payable by an investor when they buy, hold, sell or switch units or shares of the mutual fund, substantially in the form of the following table:
Fee
What you pay
(see instruction 1)
(see instruction 2)
INSTRUCTIONS:
(1) Under this Item, it is necessary to include only those fees that apply to the particular series or class of securities of the mutual fund. Examples include management fees and administration fees payable directly by investors, short-term trading fees, switch fees and change fees. This also includes any requirement for an investor to participate in a fee-based arrangement with their dealer in order to be eligible to purchase the particular class or series of securities of the mutual fund. If there are no other fees associated with buying, holding, selling or switching units or shares of the mutual fund, replace the table with a statement to that effect.
(2) Provide a brief description of each fee disclosing the amount to be paid as a percentage (or, if applicable, a fixed dollar amount) and state who charges the fee. If the amount of the fee varies so that specific disclosure of the amount of the fee cannot be disclosed include, where possible, the highest possible rate or range for that fee.
Under the heading "What if I change my mind?", state using wording substantially similar to the following:
Under securities law in some provinces and territories, you have the right to:
• withdraw from an agreement to buy mutual fund units within two business days after you receive a simplified prospectus or Fund Facts document, or
• cancel your purchase within 48 hours after you receive confirmation of the purchase.
In some provinces and territories, you also have the right to cancel a purchase, or in some jurisdictions, claim damages, if the simplified prospectus, Fund Facts document or financial statements contain a misrepresentation. You must act within the time limit set by the securities law in your province or territory.
For more information, see the securities law of your province or territory or ask a lawyer.
(1) Under the heading "For more information" state using wording substantially similar to the following:
Contact [insert name of the manager of the mutual fund] or your representative for a copy of the fund's simplified prospectus and other disclosure documents. These documents and the Fund Facts make up the fund's legal documents.
(2) State the name, address and toll-free telephone number of the manager of the mutual fund. If applicable, also state the e-mail address and website of the manager of the mutual fund.
(3) State using wording substantially similar to the following:
To learn more about investing in mutual funds, see the brochure Understanding mutual funds, which is available on the website of the Canadian Securities Administrators at www.securities-administrators.ca
Annex C-10 -- Companion Policy 81-101CP Mutual Fund Prospectus Disclosure
Contents
Part 1 Purpose of the Companion Policy
Purpose of the Companion Policy
Part 2 Purpose and General Approach of the Instrument
Purpose of the Instrument
Fund Facts Document
Simplified Prospectus
Annual Information Form
Financial Statements and Fund Reports
Management Reports of Fund PerformanceFiling and Delivery of Documents
Personal Information Forms
Amendments
Websites
Part 3 Plain Language and Presentation
Plain Language
Presentation
Part 4 The Multiple SP
General Provisions Relating to a Multiple SP
Adding Additional Funds to a Multiple SP
Part 4.1 The Fund Facts Document
General Purposes
Multiple Class Mutual Funds
Filings
Additional Information
Format
Part 5 The Simplified Prospectus
General Purposes
Catalogue Approach
Accessibility of a Simplified Prospectus
Additional Information
Inclusion of Educational Material
Format
Part 6 The Annual Information Form [Repealed]
Part 7 Delivery
Delivery of the Simplified Prospectus
Pre-Sale Delivery of the Fund Facts Document
Post-Sale Delivery of the Fund Facts Document
Methods of Delivery
Consolidation of Fund Facts Documents
Preparation of Disclosure Documents in Other Languages
Delivery of Documents by a Mutual Fund
Delivery of Separate Part A and Part B Sections
Delivery of Non-Educational Material
Part 8 Commentary on Investment and Related Disclosure
Investment Disclosure
Portfolio Advisers
Part 9 Need for Multiple or Separate Applications
Need for Multiple or Separate Applications
Part 10 Exemptions
Appendix A Sample Fund Facts Document
1.1 The purpose of this Companion Policy is to state the views of the Canadian Securities Administrators (CSA or we) on various matters relating to the Instrument, including,
(a) a discussion of the general approach taken by the CSA in, and the general regulatory purpose for, the Instrument;
(b) explanation and discussion of various parts of the Instrument; and
(c) examples of some matters described in the Instrument.
2.1 (1) The purpose of the Instrument is to ensure that the offering disclosure regime for mutual funds provides investors with disclosure documents that clearly and concisely state information that investors should consider in connection with an investment decision about the mutual fund, while recognizing that different investors have differing needs in receiving disclosure.
(2) The disclosure regime for mutual funds is built on two main principles:
• providing investors with key information about a mutual fund; and
• providing the information in a simple, accessible and comparable format.
(3) We use the following approaches in the Instrument to achieve the principles referred to in subsection (2):
1. The Instrument has been designed so that fund companies prepare offering disclosure documents that investors would find helpful in making investment decisions.
2. The Instrument contemplates the use of two disclosure documents by a mutual fund:
• a simplified prospectus; and
• a summary document called the 'fund facts', which contains key information about a mutual fund.
Together with the financial statements, the fund reports
management reports of fund performanceand other documents incorporated by reference, these documents contain full, true and plain disclosure about the mutual fund.3. Subsection 4.1(1) of the Instrument requires that the simplified prospectus and fund facts document be prepared using plain language and in a format that assists in readability and comprehension. The Instrument and related forms provide detailed requirements on the content and format of these documents.
(4) Mutual funds, managers and participants in the mutual fund industry should prepare disclosure documents and carry out delivery in a manner that is consistent with the spirit and intent of the Instrument.
2.1.1 (1) The Instrument requires that the fund facts document be in plain language, be no longer than 4 pages in length, and highlight key information important to investors, including performance, risk and cost. The fund facts document is incorporated by reference into the simplified prospectus.
(2) The Instrument and Form 81-101F3 set out detailed requirements on the content and format of a fund facts document, while allowing some flexibility to accommodate different kinds of mutual funds. The requirements are designed to ensure that the information in a fund facts document of a mutual fund is clear, concise, understandable and easily comparable with information in the fund facts document of other mutual funds.
(3) To help write the fund facts document in plain language, mutual fund companies can use the Flesch-Kincaid methodology to assess the readability of a fund facts document. The Flesch-Kincaid grade level scale is a methodology that rates the readability of a text to a corresponding grade level and can be determined by the use of Flesch-Kincaid tests built into commonly used word processing programs. The CSA will generally consider a grade level of 6.0 or less on the Flesch-Kincaid grade level scale to indicate that a fund facts document is written in plain language. For French-language documents, mutual fund companies may wish to consider using other appropriate readability tools.
(4) The Instrument requires delivery of the fund facts document, which satisfies the prospectus delivery requirements under applicable securities legislation. The CSA also encourages the use and distribution of the fund facts document as a key part of the sales process in helping to inform investors about mutual funds they are considering for investment.
(5) [Repealed]
2.2 (1) A simplified prospectus is the prospectus for the purposes of securities legislation. While the Instrument requires delivery of a fund facts document to an investor in connection with a purchase, an investor may also request delivery of a copy of the simplified prospectus, or any other documents incorporated by reference into the simplified prospectus.
(2) The Instrument and Form 81-101F1 set out detailed requirements on the content and format of a simplified prospectus. The requirements enable the information about a mutual fund to be clear, concise, understandable, well-organized and to easily compare one mutual fund with another.
(3) A person granted an exemption from a requirement in Form 81-101F1 or Form 81-101F2 prior to January 6, 2022, is exempt, after January 5, 2022, from any substantially similar requirement in Form 81-101F1.
(4) A person granted an exemption from a requirement in securities legislation prior to January 6, 2022 on the condition that certain disclosure be provided in an annual information form prepared in accordance with Form 81-101F2, may, after January 5, 2022, provide such disclosure in a simplified prospectus prepared in accordance with Form 81-101F1.
2.3 [Repealed]
2.4 The Instrument requires that the mutual fund's most recently audited financial statements, any interim financial reports filed after those audited statements, the mutual fund's most recently filed annual fund report management report of fund performance and any interim fund report management report of fund performance filed after that annual fund report management report be provided upon request to any person or company requesting them. Like the fund facts document, these financial statements and fund reports management reports of fund performance are incorporated by reference into the simplified prospectus. The result is that future filings of these documents will be incorporated by reference into the simplified prospectus, while superseding the financial statements and fund reports management reports of fund performance previously filed.
2.5 (1) Section 2.3 of the Instrument distinguishes between documents that are required by securities legislation to be "filed" with the securities regulatory authority or regulator and those that must be "delivered" or "sent" to the securities regulatory authority or regulator. Documents that are "filed" are on the public record. Documents that are "delivered" or "sent" are not necessarily on the public record. National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) prescribes that each document that is required or permitted to be provided to a securities regulatory authority or regulator must be transmitted to the securities regulatory authority or regulator electronically through the System for Electronic Data Analysis and Retrieval + (SEDAR+).
The reference to a document includes any report, form, application, information, material and notice, as well as a copy thereof, and applies to documents that are required or permitted to be filed or deposited with, or delivered, furnished, sent, provided, submitted or otherwise transmitted to, a securities regulatory authority or regulator.
To reflect the phased implementation of SEDAR+, the Appendix of National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) sets out securities legislation under which documents are excluded from being filed or delivered in SEDAR+.
National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) should be consulted when providing any document to a securities regulatory authority or regulator under the Instrument and this Policy.
(2) Section 1.1 of the Instrument defines "business day" as any day other than a Saturday, Sunday or a statutory holiday. In some cases, a statutory holiday may only be a statutory holiday in one jurisdiction. The definition of business day should be applied in each local jurisdiction in which a prospectus is being filed. For example, section 5.1.2 of the Instrument states that the date of the certificate in a simplified prospectus must be within 3 business days before the filing of the simplified prospectus. The certificates in the simplified prospectus are dated Day 1. Day 2 is a statutory holiday in Québec but not in Alberta. If the simplified prospectus is filed in both Alberta and Québec, it must be filed no later than Day 4 in order to comply with the requirement in section 5.1.2 of the Instrument, despite the fact that Day 2 was not a business day in Québec. If the simplified prospectus is filed only in Québec, it could be filed on Day 5.
2.5.1 (1) If mutual funds are relying upon a previously delivered personal information form or predecessor personal information form, mutual funds are reminded that the responses to certain questions in the form must still be correct. Accordingly, in order to meet these requirements mutual funds should obtain appropriate confirmations from the individual concerned.
(2) Paragraphs 2.3(1.1)(c) and 2.3(2.1)(c) of the Instrument require that in certain circumstances a mutual fund deliver a copy of a previously delivered personal information form, or "alternative information that is satisfactory to the regulator". Our interpretation of what would potentially be alternative information that is satisfactory to the regulator is, with respect to the previous delivery of an individual's personal information form, the System for Electronic Data Analysis and Retrieval + (SEDAR+) project number and name of issuer. In most cases this information will be sufficient. Staff will contact mutual funds in cases where it is not. Mutual funds wishing to proceed in this manner should provide the information in the cover letter for the preliminary or pro forma simplified prospectus.
(3) If a mutual fund is delivering a copy of a previously delivered personal information form pursuant to paragraphs 2.3(1.1)(c) and 2.3(2.1)(c) of the instrument, the mutual fund should deliver it as a personal information form on SEDAR+, in the same way that a new personal information form would be delivered.
2.6 (1) [Repealed]
(2) Subsection 2.3(6) of the Instrument permits certain material contracts to be filed with certain commercial or financial information deleted in order to keep this information confidential. For example, specific fees and expenses and non-competition clauses could be kept confidential under this provision. In these cases, the benefits of disclosing the information to the public are outweighed by the potentially adverse consequences to mutual fund managers and portfolio advisers. However, the basic terms of these agreements must be included in the contracts that are filed, such as provisions relating to the term and termination of the agreements and the rights and responsibilities of the parties to the agreements.
2.7 (1) Subsection 2.3(5.1) of the Instrument requires an amendment to a simplified prospectus to be filed whenever an amendment to a fund facts document is filed. If the substance of the amendment to the fund facts document would not require a change to the text of the simplified prospectus, the amendment to the simplified prospectus would consist only of the certificate page referring to the mutual fund to which the amendment to the fund facts document pertains.
(2) Paragraph 2.1(1)(e) of the Instrument requires a mutual fund to file an amendment to a fund facts document when a material change to the mutual fund occurs that requires a change to the disclosure in the fund facts document. This mirrors the requirement in paragraph 11.2(1)(d) of National Instrument 81-106 Investment Fund Continuous Disclosure. We would not generally consider changes to the top 10 investments, investment mix or year-by-year returns of the mutual fund to be material changes. We would generally consider changes to the mutual fund's investment objective to be material changes under securities legislation.
(2.1) General Instruction (8.1) of Form 81-101F3 permits a mutual fund to disclose a material change and proposed fundamental change, such as a proposed merger, in an amended and restated fund facts document. We would permit flexibility in selecting the appropriate section of the amended and restated fund facts document to describe the material change or proposed fundamental change. However, we also expect that the variable sections of the fund facts document, such as the Top 10 investments and investment mix, to be updated within 60 days before the date of the fund facts document. In addition, if a mutual fund completes a calendar year or files a fund report management report of fund performance prior to the filing of the amended and restated fund facts document, we expect the fund facts document to reflect the updated information.
(3) A commercial copy of an amended and restated simplified prospectus can be created by reprinting the entire document or by putting stickers on an existing document that provide the new text created by the amendment. If stickers are used, one sticker will be required for the substance of the amendments and a separate sticker will be required for the cover page of the document that describes the type and date of the document, as applicable.
(4) Subsection 2.2(4) of the Instrument requires that any amendment to a fund facts document can only take the form of an amended and restated fund facts document. Accordingly, the commercial copy of an amended and restated fund facts document can only be created by reprinting the entire document.
(5) The requirements in section 2.2 of the Instrument apply to an amendment to a full simplified prospectus and to an amendment only to a Part A or Part B section of a simplified prospectus in cases where the Part A and Part B sections are bound separately. Section 2.2 of the Instrument requires amendments to various parts of a multiple SP to be evidenced as follows:
1. Multiple SP with Part A and the Part B sections bound together. An amendment to either or both of the Part A or Part B sections could be in the form of a free standing amending instrument that would be delivered to investors with the rest of the multiple SP. The amending instrument would be identified, in accordance with subsection 2.2(3) of the Instrument, as "Amendment No. [insert number], dated [date of amendment] to the simplified prospectus document for the [name of funds] dated [date of original document]". Or, the amendment could be in the form of a restated and amended multiple SP document, identified as such in accordance with subsection 2.2(3).
2. Multiple SP with Part A and the Part B sections bound separately. If there is an amendment to the Part A section of the document but not to a Part B section, the amendment could be in the form of an amending document or an amended and restated Part A document. An amending document could be identified as "Amendment No. [insert number], dated [date of amendment], to the Part A section of the simplified prospectuses of the [name of funds] dated [original date of multiple SP]", and the amended and restated Part A document could be identified as "Amended and Restated Simplified Prospectuses dated [date of amendment] of the [name of funds], amending and restating the Simplified Prospectuses dated [original date of document].".
3. In the circumstances described in paragraph 2 above, no amendment is required to be made to the Part B sections of the multiple SP. The footer that is required by Item 1 of Part B of Form 81-101F1 to be on the bottom of each page of a Part B section will continue to show the date of the original Part A document. For this reason, the amended Part A document must be identified in a way that shows the date of the amendments and the original date of the document so that investors know that it relates to the corresponding Part B sections.
4. If there is an amendment to a Part B section of a multiple SP with Part A and Part B sections bound separately the amendment must be made by way of an amended and restated Part B document, whether or not an amendment is being made to the Part A section. If no amendment to the Part A section is being made, no amendment is required to the Part A document. The amended and restated Part B document will include a statement in the footer required by Item 1 of Part B of Form 81-101F1 that identifies the document as a document that amends and restates the original Part B document.
(6) Subsection 2.2(4) of the Instrument requires an amendment to a fund facts document to be in the form of an amended and restated fund facts document. An amended fund facts document does not have to be otherwise identified, except for the date of the amendment.
(7) An amendment to a prospectus of a mutual fund, even if it amends and restates the prospectus, does not change the date under Canadian securities legislation by which the mutual fund must renew the prospectus. That date, which is commonly referred to as the "lapse date" for the prospectus, remains that date established under securities legislation. An amendment to a fund facts document will also not change the lapse date for a prospectus.
(8) Securities legislation says that a person or company must not distribute securities, unless a preliminary prospectus and a prospectus have been filed and receipts have been issued by the securities regulatory authority or regulator. This requirement also applies to mutual funds. If a mutual fund adds a new class or series of securities to a simplified prospectus that is referable to a new separate portfolio of assets, a preliminary simplified prospectus must be filed, together with a preliminary fund facts document. However, if the new class or series of securities is referable to an existing portfolio of assets, the new class or series may be added by an amendment to the simplified prospectus. In this case, a preliminary fund facts document for the new class or series must still be filed, as set out in subparagraph 2.1(1)(d)(iii) of the Instrument.
2.8 Section 2.3.1 of the Instrument requires a mutual fund to post its fund facts document on its designated website. A fund facts document should remain on the designated website at least until the next fund facts document for the mutual fund is posted. A fund facts document must be displayed in an easily visible and accessible location on the designated website. It should also be presented in a format that is convenient for both reading online and printing on paper.
3.1 Subsection 4.1(1) of the Instrument requires that a simplified prospectus and fund facts document be written in plain language. The reason for using "plain language" is to communicate in a way that the audience could immediately understand what you tell them. The plain language approach focuses on the needs and abilities of the audience to ensure that the content of a communication is relevant, the organization of the information is logical, the language is appropriate and the presentation is visually appealing.
Mutual funds should consider the following plain language techniques in preparing their documents:
• Organize the document into clear, concise sections, paragraphs and sentences.
• Use:
• common everyday words
• technical, legal and business terms only when unavoidable and provide clear and concise explanations for them
• the active voice
• short sentences and paragraphs
• a conversational and personal tone
• examples and illustrations to explain abstract concepts.
• Avoid:
• superfluous words
• unnecessary technical, legal and business jargon
• vague boilerplate wording
• glossaries and defined terms unless they aid in understanding the disclosure
• abstractions by using more concrete terms or examples
• excessive detail
• multiple negatives.
3.2 (1) Subsection 4.1(1) requires that a simplified prospectus and fund facts document be presented in a format that assists in readability and comprehension. The Instrument and related forms also set out certain aspects of a simplified prospectus and fund facts document that must be presented in a required format, requiring some information to be presented in the form of tables, charts or diagrams. Within these requirements, mutual funds have flexibility in the format used for simplified prospectuses and fund facts documents.
The formatting of documents can contribute substantially to the ease with which the document can be read and understood. Mutual funds should consider using the following formatting ideas when preparing their documents:
• reasonably-sized, easy-to-read typefaces
• headings that are clearly differentiated from the body text
• bulleted or numbered lists
• margins, boxes or shading to highlight information or for supplementary information
• tables, graphs and diagrams for complex information
• "question and answer" format to organize information
• sufficient white space on each page
• images, colour, lines and other graphical elements
• avoiding the use of upper-case, bold, italic or underlining in blocks of text
• avoiding full-justified margins.
(2) We think documents would be easier to read and understand with the use of the design features set out in subsection (1). The use of logos and pictures that accurately depict aspects of the mutual fund industry, the mutual fund or mutual fund family or products and services offered by the mutual fund family may also aid in comprehension and readability. However we think that an excessive use or crowding of design features might make the documents more difficult to read or understand.
(3) On occasion, we have seen amendments to simplified prospectuses prepared in highly legal and technical styles. For example, some amendments merely reference specific lines or sections of a simplified prospectus that are being amended, without providing the reader with a restated section or an explanation for the changes. In addition, some amendments have been presented in the form of photocopies of some other documents, such as meeting materials, with the word "amendment" written on the top of the photocopy. We think that these approaches are inappropriate ways of amending a simplified prospectus under the Instrument.
Material changes to mutual funds must be described in a format that assists in readability and comprehension, as required by subsection 4.1(1) of the Instrument. Amendments should be expressed clearly, and in a manner that enables the reader to easily read and understand both the amendment and the revised sections of the relevant document. This manner of expression may require the preparation of either an amended and restated simplified prospectus or a clearly worded amendment insert for the existing simplified prospectus. Any amendment to a fund facts document must be in the form of an amended and restated fund facts document.
4.1 (1) A consolidated "simplified prospectus" pertaining to a number of mutual funds is in law a number of separate simplified prospectuses, one simplified prospectus for each mutual fund. Further, a receipt issued by the securities regulatory authority or regulator in connection with a consolidated "simplified prospectus" in law represents a separate receipt for the simplified prospectus pertaining to each mutual fund. The Instrument and Form 81-101F1 make clear that a simplified prospectus under the Instrument pertains to one mutual fund and use the term "multiple SP" to refer to a document that contains more than one simplified prospectus.
(2) Under the Instrument, a simplified prospectus consists of two sections: a Part A section, which provides introductory information about the mutual fund, general information about mutual funds and information applicable to the mutual funds managed by the mutual fund organization, and a Part B section, which contains specific information about the mutual fund.
(3) The Instrument states that simplified prospectuses must not be consolidated to form a multiple SP unless the Part A section of each simplified prospectus is substantially similar. We think the term "substantially similar" would be applicable in this context if there is a high degree of similarity among the Part A sections of the simplified prospectuses that are proposed to be consolidated. This option would be available generally to mutual funds in the same mutual fund family that are administered by the same entities and operated in the same manner. There may be some deviation between the disclosure that would be provided for some of the mutual funds; those deviations have been largely contemplated by Form 81-101F1.
(4) In order to maximize flexibility for mutual fund organizations and improve the accessibility of disclosure provided to investors, the Instrument allows the Part B sections of a multiple SP to be bound separately from the Part A section. In addition, the Instrument permits the physical separation of each Part B section that pertains to a different mutual fund. This would permit an investor to be provided with a Part A section that described the mutual fund family and mutual fund organization generally, and only the mutual fund-specific disclosure that relates to the mutual fund or mutual funds in which the investor is interested. This approach could permit a "back pocket" approach in which the Part B sections of a simplified prospectus could be inserted in a pocket of the Part A section of the document.
(5) The Instrument contains no restrictions on how many simplified prospectuses can be consolidated into a multiple SP.
4.2 (1) Mutual funds may create and file a document that contains both a pro forma simplified prospectus and a preliminary simplified prospectus in order to include the disclosure of a new mutual fund in documents that already pertain to existing mutual funds.
(2) A new mutual fund may be added to a multiple SP that contains final simplified prospectuses. In this case, an amended multiple SP containing disclosure of the new mutual fund, as well as a new fund facts document for each class or series of the new mutual fund would be filed. The preliminary filing would constitute the filing of a preliminary simplified prospectus and fund facts document for the new mutual fund, and a draft amended and restated simplified prospectus for each existing mutual fund. The final filing of documents would include a simplified prospectus and fund facts document for the new mutual fund, and an amended and restated simplified prospectus for each previously existing mutual fund. An amendment to an existing fund facts document would generally not be necessary.
(3) An amendment to a prospectus of a mutual fund does not change the "lapse date" of the prospectus under Canadian securities legislation. Mutual funds are encouraged to pay particular attention to this issue when following the procedures described in subsection (2).
4.1.1 The general purposes of the offering disclosure regime for mutual funds and of the fund facts document are described in section 2.1 of this Policy. This Part provides guidance to preparers of the fund facts document in meeting those purposes.
A sample fund facts document is set out in Appendix A to this Policy. The sample is provided for illustrative purposes only.
4.1.2 The purpose for the requirements on the content and format of a fund facts document is to give investors the opportunity to easily compare the key information of one mutual fund to another. For many mutual funds, the class or series may affect not only the management expense ratio and performance, but a number of other considerations as well, such as minimum investment amounts, distributions, suitability, dealer compensation and sales charge options. For this reason, the Instrument requires a fund facts document to be prepared for each class and each series of a mutual fund that is referable to the same portfolio of assets.
4.1.3 (1) Section 2.1 of the Instrument requires that a fund facts document for each class and series of the securities of a mutual fund be filed concurrently with the mutual fund's simplified prospectus.
(2) The most recently filed fund facts document for a mutual fund is incorporated by reference into the simplified prospectus under section 3.1 of the Instrument, with the result that any fund facts document filed under the Instrument after the date of receipt for the simplified prospectus supersedes the fund facts document previously filed.
(3) Section 2.3.1 of the Instrument requires a fund facts document filed under Part 2 of the Instrument to be posted by the mutual fund on its designated website. Only a final fund facts document filed under the Instrument should be posted on a designated website. A preliminary or pro forma fund facts document, for example, should not be posted.
4.1.4 Paragraph 4.1(3)(d) of the Instrument requires a fund facts document to include only information that is specifically mandated or permitted by the required Form 81-101F3.
4.1.5 The Instrument requires a mutual fund to use the headings and sub-headings stipulated in the Instrument and Form 81-101F3.
5.1 The general purposes of a simplified prospectus are described in section 2.1 of this Policy. This Part provides guidance to preparers of simplified prospectuses in meeting those purposes.
5.2 The Instrument requires that a multiple SP must present the fund-specific, or Part B, disclosure about each fund using a catalogue approach. That is, the disclosure about each mutual fund must be presented separately from the disclosure about each other mutual fund.
5.2.1 Mutual funds, managers, and dealers should encourage investors who want more information about a mutual fund to request and read the simplified prospectus and any of the documents incorporated by reference into the simplified prospectus. The Instrument requires that a simplified prospectus or any of the documents incorporated by reference be sent within three business days of a request.
5.3 (1) Paragraph 4.1(2)(a) of the Instrument provides that a simplified prospectus must provide all information briefly and concisely. Paragraph 4.1(2)(e) of the Instrument requires that a simplified prospectus must include only educational material or information that is specifically mandated or permitted by Form 81-101F1.
(3) Item 12 of Part A and Item 14 of Part B of Form 81-101F1 permit disclosure of information required or permitted by securities legislation or by an order or ruling of the securities regulatory authority pertaining to the mutual fund that is not otherwise required to be disclosed by Form 81-101F1. This addition has been made to ensure that such information is not technically prohibited from being included in a simplified prospectus by paragraph 4.1(2)(e) of the Instrument. Instruction (1) to Item 12 of Part A of Form 81-101F1 contains examples of the type of disclosure that may be appropriately included under these Items.
5.4 (1) Paragraph 4.1(2)(e) of the Instrument permits educational material to be included in a simplified prospectus. There are no requirements on the location of any educational material. However, the CSA thinks that educational material will be more useful if placed close to mandated disclosure to which it substantively relates.
(2) Educational material contained in a simplified prospectus is subject to the general requirements of the Instrument and should be presented in a manner consistent with the rest of the simplified prospectus. That is, the educational material should be concise, clear and not detract from the clarity or presentation of the information in the simplified prospectus.
(3) The definition of "educational material" contained in section 1.1 of the Instrument excludes material that promotes a particular mutual fund or mutual fund family, or the products or services offered by the mutual fund or mutual fund family. A mutual fund, mutual fund family or those products or services may be referred to in educational material as an example if the reference does not promote those entities, products or services. Mutual funds should ensure that any material included within, attached to or bound with a simplified prospectus is educational material within the meaning of this definition.
5.5 A simplified prospectus must use the headings and specified sub-headings exactly as they are set out in the Instrument. If no sub-headings are specified, a simplified prospectus may include additional sub-headings under the required headings.
[Repealed]
7.1 The Instrument contemplates delivery to all investors of a fund facts document in accordance with the requirements in securities legislation. It does not require the delivery of the simplified prospectus, or any other documents incorporated by reference into the simplified prospectus, unless requested. Mutual funds or dealers may also provide investors with any of the other disclosure documents incorporated by reference into the simplified prospectus.
7.2 (1) The Instrument requires a fund facts document to be delivered before a dealer accepts an instruction for the purchase of a security of a mutual fund. The purpose of presale delivery of a fund facts document is to provide a purchaser with key information about the mutual fund that will inform a purchase decision. What constitutes "before" is intended to be flexible, provided it occurs within a reasonable timeframe before the purchaser's instruction to purchase. Accordingly, the Canadian securities regulatory authorities would generally expect that delivery of a fund facts document will occur within a timeframe that provides a purchaser with a reasonable opportunity to consider the information in the fund facts document before proceeding with the transaction. It should not be delivered so far in advance of the purchase of a security of a mutual fund that the delivery cannot be said to have any connection with the purchaser's instruction to purchase the mutual fund.
(2) Where a purchaser has already received a fund facts document for a particular class or series of securities of a mutual fund, it is not necessary to deliver to the purchaser another fund facts document for a subsequent purchase of that same class or series of securities of a mutual fund, unless a more recent version of the fund facts document has been filed.
7.3 (1) While the Instrument generally requires pre-sale delivery of the fund facts document, it also sets out specific requirements that would permit post-sale delivery of the fund facts document in circumstances where the purchaser has indicated that they require the purchase of a security of a mutual fund to be completed immediately, or by a specified time, and it is not reasonably practicable for the dealer to effect pre-sale delivery of the fund facts document within the timeframe specified by the purchaser.
(2) The requirements for post-sale delivery of the fund facts document are set out in section 3.2.02 and should be interpreted consistently with the dealer's general duties to act fairly, honestly and in good faith and to establish and maintain a compliance system in accordance with securities legislation. Accordingly, the Canadian securities regulatory authorities expect dealers will adapt their business models to comply with the general requirement for pre-sale delivery of the fund facts document.
(3) Section 3.2.02 requires dealers to provide a summary of the information contained in the fund facts document. This should include describing the purpose of the fund facts document, the type of information it contains, and advising purchasers that they are entitled to receive and review the fund facts document before the purchase of a security of a mutual fund. Where the purchaser consents to post-sale delivery of the fund facts document, dealers are required to provide verbal disclosure of certain information contained in the fund facts document. This would include a description of the fundamental features of the mutual fund and what it primarily invests in, as well as the investment risk level of the mutual fund. The Canadian securities regulatory authorities would not generally consider it necessary to disclose the information included in the fund facts document under "Top 10 investments" or "Investment mix". In disclosing the suitability of the mutual fund for particular investors, dealers would be required to describe the characteristics of the investor for whom the mutual fund may or may not be an appropriate investment, and the portfolios for which the mutual fund is and is not suited. In terms of providing an overview of any costs associated with buying, selling and owning the mutual fund, the information provided should, at a minimum, include a discussion of any applicable sales charges, as well as ongoing fund expenses (e.g., MER and TER), and any applicable trailing commissions. Information related to sales charges and trailing commissions is also required as part of pre-trade disclosure requirements set out in National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations. Finally, dealers would also be required to provide purchasers with a summary of any applicable right to withdraw from a purchase within two days after receipt of the fund facts document and to rescind a purchase within 48 hours after receipt of the trade confirmation for the purchase. This latter requirement is intended to alert purchasers to the fact that they will have an opportunity to consider the information in the fund facts document that will be delivered or sent post-sale and, based on that information, determine whether they want to cancel their purchase of the mutual fund securities at that time.
(4) Where a purchaser consents to receive delivery of the fund facts document after entering into the purchase of a security of a mutual fund, the consent will only be valid for the particular transaction. A dealer cannot rely on a blanket consent from a purchaser to carry out post-sale delivery of the fund facts document for other purchases of mutual fund securities.
(5) In accordance with existing practices, dealers must establish internal policies and procedures to ensure delivery of the fund facts document occurs in accordance with Part 3. Dealers must maintain evidence of delivery of the fund facts document, as well as receipt of purchaser consents to receive delivery of the fund facts document after entering into the purchase of a security of a mutual fund. Dealers must also maintain adequate records to evidence that satisfactory disclosure about the fund facts document has been provided to purchasers in compliance with section 3.2.02. Such records should also indicate why delivery of the fund facts document was impracticable in the circumstances. The Canadian securities regulatory authorities expect that dealers will follow their current practices to maintain evidence of required disclosures to sufficiently document delivery of the fund facts document.
(6) The Instrument does not specify a particular manner of evidencing a purchaser's consent to allow delivery of the fund facts document after entering into the purchase of a security of a mutual fund. In particular, the Instrument does not require dealers to obtain written consent from clients. The Canadian securities regulatory authorities expect that dealers will follow their current policies and procedures for tracking and monitoring client instructions and authorizations.
(7) The Canadian securities regulatory authorities expect that dealers will remain faithful to the overall objective of ensuring that purchasers are provided with a fund facts document prior to accepting instructions to purchase a security of a mutual fund. Although the instrument allows for post-sale delivery of the fund facts document in certain limited circumstances, the Canadian securities regulatory authorities expect that post-sale delivery of the fund facts document will be the exception rather than the norm. The Canadian securities regulatory authorities may examine practices or arrangements that raise the suspicion of being structured to permit dealers to do indirectly what they cannot do directly and that are inconsistent with the overall intent of providing key information to investors at a time that is most relevant to their purchase decision.
(8) Section 3.2.03 sets out an exception from the requirement to deliver a fund facts document for subsequent purchases of a mutual fund made pursuant to a pre-authorized purchase plan provided certain conditions are met. One of these conditions requires investors to be provided with an initial notice indicating, among other things, that they will not receive a fund facts document unless they specifically request it. The notice must also specify how a fund facts document can be obtained. Investors must also be provided with an annual notice reminding them about how they can request a fund facts document. The Canadian securities regulatory authorities expect that both the initial notice and the annual notice will be presented in a clear, comprehensible and prominent manner so that investors can easily ascertain how they can avail themselves of the option to request a fund facts document.
7.4 (1) The methods of delivery of a fund facts document are consistent with methods of delivery of a prospectus under securities legislation. A fund facts document required to be delivered or sent under Part 3 of the Instrument may be delivered or sent electronically, subject to the purchaser's consent. Electronic delivery may include providing an electronic copy of a fund facts document to the purchaser in the form of an e-mail attachment or providing a hyperlink to the fund facts document.
(2) The Canadian securities regulatory authorities will not consider the making of a fund facts document available on a mutual fund's designated website, or referring an investor to a general website address where the fund facts document can be found to constitute delivery under the Instrument, even if the investor consents to that method of delivery.
(3) Where a hyperlink is provided to the purchaser, the link should lead the purchaser directly to the specific fund facts document for the applicable class or series of the mutual fund being purchased. Consideration should be given to ensuring that the hyperlink remains accessible to the purchaser for so long as the purchaser may reasonably need to consult it.
(4) In the case of online transactions conducted through order execution service accounts, there may be a number of ways in which compliance with the requirement for pre-sale delivery of the fund facts document could be achieved. For example, dealers could consider the use of a "pop-up" notice informing the purchaser that a fund fact document is available for review and provide a hyperlink to the relevant fund facts document. Dealers could also consider requiring the purchaser to "click through" the fund facts document prior to accepting their purchase order.
(5) In addition to the requirements in the Instrument and the guidance in this section, dealers may want to refer to National Policy 11-201 Electronic Delivery of Documents for additional guidance.
7.5 (1) For the purposes of pre-sale delivery, subsection 5.2(2) of the Instrument allows a fund facts document to be combined with one or more fund facts documents, provided the size of the document does not make the presentation of the information inconsistent with the principles of simplicity, accessibility and comparability. For example, a fund facts document may be combined with fund facts documents of other classes or series of securities of the same mutual fund, other mutual funds from the same fund family, or other mutual funds of a similar type from different fund families. In making this determination, mutual funds, managers and participants in the mutual fund industry should consider the ability of an investor to easily find and use the information that is relevant to the particular mutual funds securities they are considering purchasing, and whether a reasonable person in the circumstances would come to the same conclusion. We think a document combining more than 10 fund facts documents may discourage an investor from finding and reading each fund facts document and obscure key information, which is inconsistent with the principles of simplicity, accessibility and comparability.
(2) Where multiple fund facts documents are being delivered electronically in compliance with the pre-sale delivery requirement, subsection 5.2(3) prohibits those fund facts documents from being combined into a single e-mail attachment. The use of a hyperlink that directs the investor to a single document combining all the relevant fund facts would also be prohibited under the Instrument. Instead, a dealer would be expected to provide individual attachments or hyperlinks for each fund facts document that is required to be delivered.
(3) When delivery of the fund facts document occurs after the purchase transaction, subsections 5.2(4) to (6) of the Instrument permit a fund facts document to be combined with certain other materials or documents. With the exception of a general front cover, a table of contents or a trade confirmation, subsection 5.2(7) requires the fund facts document to be located as the first item in the package of documents or materials.
7.6 Nothing in the Instrument prevents the simplified prospectus or fund facts document from being prepared in other languages, provided that these documents are delivered or sent in addition to any disclosure document filed and required to be delivered in accordance with the Instrument. The Canadian securities regulatory authorities would consider such documents to be sales communications.
7.7 Section 3.3 of the Instrument requires that a mutual fund deliver or send to a person or company, upon request and free of charge, a simplified prospectus or documents incorporated by reference. The Canadian securities regulatory authorities are of the view that compliance with this specifically-mandated requirement by an unregistered entity is not a breach of the registration requirements of securities legislation.
7.8 Mutual fund organizations that create physically separate Part B sections are reminded that any obligation to provide the simplified prospectus would be satisfied only by the delivery of both the Part A and Part B sections of a simplified prospectus.
7.9 The Instrument and related forms contain no restrictions on the delivery of non-educational material such as promotional brochures with the simplified prospectus. This type of material may, therefore, be delivered with, but cannot be included within, or attached to, the simplified prospectus. The Instrument does not permit the binding of educational and non-educational material with the fund facts document. The intention of the Instrument is not to unreasonably encumber the fund facts document with additional documents.
8.1 Form 81-101F1 requires detailed disclosure concerning a number of aspects of the investment approach taken by a mutual fund, including disclosure concerning fundamental investment objectives, investment strategies, risk and risk management. Form 81-101F3 also contains a summarized form of this disclosure. For many mutual funds, the best persons to prepare and review the disclosure would be the portfolio advisers of the mutual fund and we think mutual funds should generally involve them in preparing and reviewing this disclosure.
8.2 Item 4.2 of Part A of Form 81-101F1 requires disclosure concerning the individuals employed by the manager or portfolio adviser that make investment decisions. Part 11 of National Instrument 81-106 Investment Fund Continuous Disclosure requires a simplified prospectus to be amended if a material change occurs in the affairs of the mutual fund that results in a change to the disclosure in the simplified prospectus and fund facts document. Section 7.1 of Companion Policy 81-106CP Investment Fund Continuous Disclosure discusses when a departure of a high-profile individual from a portfolio adviser of a mutual fund may constitute a material change for the mutual fund. If the departure is not a material change for the mutual fund, there is no requirement to amend a simplified prospectus, as long as the simplified prospectus contains full, true and plain disclosure about the mutual fund.
9.1 (1) The CSA note that a person or company that obtains an exemption from a provision of the Instrument need not apply again for the same exemption at the time of each simplified prospectus and fund facts document refiling, unless there has been some change in an important fact relating to the granting of the exemption.
(2) The principle described in subsection (1) does not necessarily apply to applications required to be made under the Regulations to the Securities Act (Quebec) for relief from provisions of those Regulations that are substantially similar to those contained in the Instrument. In that case, an application may be required with each refiling of a simplified prospectus and fund facts document of a mutual fund.
(3) In Quebec, it may be necessary to apply for exemptions from the equivalent sections in the Act and the Regulations.
10.1 Applications Involving Novel or Substantive Issues -- Section 6.2 of the Instrument allows exemptive relief from form and content requirements for a simplified prospectus or a fund facts document to be evidenced by way of issuance of a receipt. In cases where the CSA thinks that an application for exemptive relief raises novel and substantive issues, or raises a novel policy concern, the CSA may request that such applications follow the process set out in National Policy 11-203 Process for Exemptive Relief Applications in Multiple Jurisdictions. This will likely be the case for applications seeking exemptive relief from the form and content requirements of the fund facts document.
Omitted but available here |
Annex C-11 -- National Instrument 81-102 Investment Funds
CONTENTS
Part 1 Definitions and Application
Definitions
Application
Interpretation
Part 2 Investments
Concentration Restriction
Control Restrictions
Restrictions Concerning Types of Investments
Restrictions Concerning Illiquid Assets
Investments in Other Investment Funds
Investments in Other Investment Funds by Funds Not Reporting Issuers
Borrowing and Other Investment Practices
Short Sales
Total Borrowing and Short Sales
Transactions in Specified Derivatives for Hedging and Non-hedging Purposes
Transactions in Specified Derivatives for Purposes Other than Hedging
Transactions in Specified Derivatives for Hedging Purposes
Aggregate Exposure to Borrowing, Short Selling and Specified Derivatives
Adviser Requirements
Commencement of Use of Specified Derivatives and Short Selling by an Investment Fund
Securities Loans
Repurchase Transactions
Reverse Repurchase Transactions
Agent for Securities Lending, Repurchase and Reverse Repurchase Transactions
Controls and Records
Commencement of Securities Lending, Repurchase and Reverse Repurchase Transactions by an Investment Fund
Money Market Fund
Part 3 New Mutual Funds
Initial Investment in a New Mutual Fund
Prohibition Against Distribution
Prohibition Against Reimbursement of Organization Costs
Part 4 Conflicts of Interest
Prohibited Investments
Self-Dealing
Exception
Liability and Indemnification
Part 5 Fundamental Changes
Matters Requiring Securityholder Approval
Approval of Securityholders
Circumstances in Which Approval of Securityholders Not Required
Change of Auditor of an Investment Fund
Formalities Concerning Meetings of Securityholders
Approval of Securities Regulatory Authority
Pre-Approved Reorganizations and Transfers
Applications
Matters Requiring Notice
Termination of a Non-Redeemable Investment Fund
Relief from Certain Regulatory Requirements
Part 6 Custodianship of Portfolio Assets
General
Entities Qualified to Act as Custodian or Sub-Custodian for Assets Held in Canada
Entities Qualified to Act as Sub-Custodian for Assets Held outside Canada
Contents of Custodian and Sub-Custodian Agreements
Holding of Portfolio Assets and Payment of Fees
Standard of Care
Review and Compliance Reports
Custodial Provisions relating to Borrowing Derivatives and Securities Lending, Repurchase and Reverse Repurchase Agreements
Custodial Provisions relating to Short Sales
Separate Account for Paying Expenses
Part 7 Incentive Fees
Incentive Fees
Multiple Portfolio Advisers
Part 8 Contractual Plans
Contractual Plans
Part 9 Sale of Securities of an Investment Fund
Application
Transmission and Receipt of Purchase Orders
Acceptance of Purchase Orders
Issue Price of Securities
Delivery of Funds and Settlement
Part 9.1 Warrants and Specified Derivatives
Issuance of Warrants or Specified Derivatives
Part 10 Redemption of Securities of an Investment Fund
Requirements for Redemptions
Transmission and Receipt of Redemption Orders
Redemption Price of Securities
Payment of Redemption Proceeds
Failure to Complete Redemption Order
Suspension of Redemptions
Part 11 Commingling of Cash
Principal Distributors and Service Providers
Participating Dealers
Trust Accounts
Exemption
Right of Inspection
Part 12 Compliance Reports
Compliance Reports
Part 13 [Repealed]
Part 14 Record Date
Application
Record Date
Part 15 Sales Communications and Prohibited Representations
Ability to Make Sales Communications
Sales Communications -- General Requirements
Prohibited Disclosure in Sales Communications
Required Disclosure and Warnings in Sales Communications
Disclosure Regarding Distribution Fees
Performance Data -- General Requirements
Advertisements
Advertisements for Non-Redeemable Investment Funds
Performance Measurement Periods Covered by Performance Data
Changes affecting Performance Data
Formula for Calculating Standard Performance Data
Assumptions for Calculating Standard Performance Data
Sales Communications During the Waiting Period
Prohibited Representations
Sales Communication -- Multi-Class Investment Funds
Part 15.1 Investment Risk Classification Methodology
Use of Investment Risk Classification Methodology
Part 16 [Repealed]
Part 17 [Repealed]
Part 18 Securityholder Records
Maintenance of Records
Availability of Records
Part 19 Exemptions and Approvals
Exemption
Exemption or Approval under Prior Policy
Revocation of Exemptions
Part 20 Transitional
Effective Date
Sales Communications
Reports to Securityholders
Mortgage Funds
Delayed Coming into Force
Appendix A [Repealed]
Appendix B-1 Compliance Report
Appendix B-2 Compliance Report
Appendix B-3 Compliance Report
Appendix C Provisions Contained in Securities Legislation for the Purpose of Subsection 4.1(5) -- Prohibited Investments
Appendix D Investment Fund Conflict of Interest Investment Restrictions
Appendix E Investment Fund Conflict of Interest Reporting Requirements
Appendix F Investment Risk Classification Methodology
Definitions
1.1 In this Instrument
"acceptable clearing corporation" [Repealed]
"advertisement" means a sales communication that is published or designed for use on or through a public medium;
"alternative mutual fund" means a mutual fund, other than a precious metals fund, that has adopted fundamental investment objectives that permit it to invest in physical commodities or specified derivatives, to borrow cash or engage in short selling in a manner not permitted for other mutual funds under this Instrument;
"asset allocation service" means an administrative service under which the investment of a person or company is allocated, in whole or in part, among mutual funds to which this Instrument applies and reallocated among those mutual funds and, if applicable, other assets according to an asset allocation strategy;
"book-based system" means a system for the central handling of securities or equivalent book-based entries under which all securities of a class or series deposited within the system are treated as fungible and may be transferred or pledged by bookkeeping entry without physical delivery;
"borrowing agent" means any of the following:
(a) a custodian or sub-custodian that holds assets in connection with a short sale of securities by an investment fund;
(b) a qualified dealer from whom an investment fund borrows securities in order to sell them short;
"cash cover" means any of the following assets of an investment fund that are held by the investment fund, have not been allocated for specific purposes and are available to satisfy all or part of the obligations arising from a position in specified derivatives held by the investment fund or from a short sale of securities made by the investment fund:
(a) cash;
(b) cash equivalents;
(c) synthetic cash;
(d) receivables of the investment fund arising from the disposition of portfolio assets, net of payables arising from the acquisition of portfolio assets;
(e) securities purchased by the investment fund in a reverse repurchase transaction under section 2.14, to the extent of the cash paid for those securities by the investment fund;
(f) each evidence of indebtedness that has a remaining term to maturity of 365 days or less and a designated rating;
(g) each floating rate evidence of indebtedness if
(i) the floating interest rate of the indebtedness is reset no later than every 185 days, and
(ii) the principal amount of the indebtedness will continue to have a market value of approximately par at the time of each change in the rate to be paid to the holders of the evidence of indebtedness;
(h) securities issued by a money market fund;
"cash equivalent" means an evidence of indebtedness that has a remaining term to maturity of 365 days or less and that is issued, or fully and unconditionally guaranteed as to principal and interest, by
(a) the government of Canada or the government of a jurisdiction,
(b) the government of the United States of America, the government of one of the states of the United States of America, the government of another sovereign state or a permitted supranational agency, if, in each case, the evidence of indebtedness has a designated rating, or
(c) a Canadian financial institution, or a financial institution that is not incorporated or organized under the laws of Canada or of a jurisdiction if, in either case, evidences of indebtedness of that issuer or guarantor that are rated as short term debt by a designated rating organization or its DRO affiliate have a designated rating;
"cleared specified derivative" means a bilateral specified derivative that is accepted for clearing by a regulated clearing agency;
"clearing corporation" means an organization through which trades in specified derivatives are cleared and settled;
"clearing corporation option" means an option, other than an option on futures, issued by a clearing corporation;
"clone fund" means an investment fund that has adopted a fundamental investment objective to track the performance of another investment fund;
"conventional convertible security" means a security of an issuer that is, according to its terms, convertible into, or exchangeable for, other securities of the issuer, or of an affiliate of the issuer;
"conventional floating rate debt instrument" means an evidence of indebtedness of which the interest obligations are based upon a benchmark commonly used in commercial lending arrangements;
"conventional warrant or right" means a security of an issuer, other than a clearing corporation, that gives the holder the right to purchase securities of the issuer or of an affiliate of the issuer;
"currency cross hedge" means the substitution by an investment fund of a risk to one currency for a risk to another currency, if neither currency is a currency in which the investment fund determines its net asset value per security and the aggregate amount of currency risk to which the investment fund is exposed is not increased by the substitution;
"custodian" means the institution appointed by an investment fund to hold portfolio assets of the investment fund;
"dealer managed investment fund" means an investment fund the portfolio adviser of which is a dealer manager;
"dealer managed mutual fund" [Repealed]
"dealer manager" means
(a) a specified dealer that acts as a portfolio adviser,
(b) a portfolio adviser in which a specified dealer, or a partner, director, officer, salesperson or principal shareholder of a specified dealer, directly or indirectly owns of record or beneficially, or exercises control or direction over, securities carrying more than 10 percent of the total votes attaching to securities of the portfolio adviser, or
(c) a partner, director or officer of a portfolio adviser referred to in paragraph (b);
"debt-like security" means a security purchased by a mutual fund, other than a conventional convertible security or a conventional floating rate debt instrument, that evidences an indebtedness of the issuer if
(a) either
(i) the amount of principal, interest or principal and interest to be paid to the holder is linked in whole or in part by a formula to the appreciation or depreciation in the market price, value or level of one or more underlying interests on a predetermined date or dates, or
(ii) the security provides the holder with a right to convert or exchange the security into or for the underlying interest or to purchase the underlying interest, and
(b) on the date of acquisition by the mutual fund, the percentage of the purchase price attributable to the component of the security that is not linked to an underlying interest is less than 80 percent of the purchase price paid by the mutual fund;
"delta" means the positive or negative number that is a measure of the change in market value of an option relative to changes in the value of the underlying interest of the option;
"designated rating" means a credit rating from a designated rating organization listed below, from a DRO affiliate of an organization listed below, from a designated rating organization that is a successor credit rating organization of an organization listed below or from a DRO affiliate of the successor credit rating organization, that is at or above one of the following corresponding rating categories, or that is at or above a category that replaces one of the following corresponding rating categories, if
(a) there has been no announcement from the designated rating organization, from a DRO affiliate of the organization, from a designated rating organization that is a successor credit rating organization or from a DRO affiliate of the successor credit rating organization, of which the investment fund or its manager is or reasonably should be aware that the credit rating of the security or instrument to which the designated rating was given may be down-graded to a rating category that is not referred to in this definition, and
(b) no designated rating organization listed below, no DRO affiliate of an organization listed below, no designated rating organization that is a successor credit rating organization of an organization listed below and no DRO affiliate of such successor credit rating organization, has rated the security or instrument in a rating category that is not referred to in this definition:
Designated Rating Organization
Commercial Paper/ Short Term Debt
Long Term Debt
DBRS Limited
R-1 (low)
A
Fitch Ratings, Inc.
F1
A
Moody's Canada Inc.
P-1
A2
S&P Global Ratings Canada
A-1 (Low)
A
"designated rating organization" means, if designated under securities legislation, any of
(a) DBRS Limited, Fitch Ratings, Inc., Moody's Canada Inc. or S&P Global Ratings Canada, or
(b) a successor credit rating organization of a credit rating organization listed in paragraph (a);
"designated website" has the meaning ascribed to that term in National Instrument 81-106 Investment Fund Continuous Disclosure;
"DRO affiliate" has the same meaning as in section 1 of National Instrument 25-101 Designated Rating Organizations;
"equivalent debt" means, in relation to an option, swap, forward contract or debt-like security, an evidence of indebtedness of approximately the same term as, or a longer term than, the remaining term to maturity of the option, swap, contract or debt-like security and that ranks equally with, or subordinate to, the claim for payment that may arise under the option, swap, contract or debt-like security;
"fixed portfolio ETF" [Repealed]
"fixed portfolio investment fund" means an exchange traded mutual fund not in continuous distribution or a nonredeemable investment fund that
(a) has fundamental investment objectives that include holding and maintaining a fixed portfolio of publicly traded equity securities of one or more issuers the names of which are disclosed in its prospectus, and
(b) trades the securities referred to in paragraph (a) only in the circumstances disclosed in its prospectus;
"floating rate evidence of indebtedness" means an evidence of indebtedness that has a floating rate of interest determined over the term of the obligation by reference to a commonly used benchmark interest rate and that satisfies any of the following:
(a) if the evidence of indebtedness was issued by a person or company other than a government or a permitted supranational agency, it has a designated rating;
(b) the evidence of indebtedness was issued, or is fully and unconditionally guaranteed as to principal and interest, by any of the following:
(i) the government of Canada or the government of a jurisdiction of Canada;
(ii) the government of the United States of America, the government of one of the states of the United States of America, the government of another sovereign state or a permitted supranational agency, if, in each case, the evidence of indebtedness has a designated rating;
"forward contract" means an agreement, not entered into with, or traded on, a stock exchange or futures exchange or cleared by a clearing corporation, to do one or more of the following on terms or at a price established by or determinable by reference to the agreement and at or by a time in the future established by or determinable by reference to the agreement:
1. Make or take delivery of the underlying interest of the agreement.
2. Settle in cash instead of delivery;
"fundamental investment objectives" means the investment objectives of an investment fund that define both the fundamental nature of the investment fund and the fundamental investment features of the investment fund that distinguish it from other investment funds;
"futures exchange" means an association or organization operated to provide the facilities necessary for the trading of standardized futures;
"government security" means an evidence of indebtedness issued, or fully and unconditionally guaranteed as to principal and interest, by any of the government of Canada, the government of a jurisdiction or the government of the United States of America;
"guaranteed mortgage" means a mortgage fully and unconditionally guaranteed, or insured, by the government of Canada, by the government of a jurisdiction or by an agency of any of those governments or by a corporation approved by the Office of the Superintendent of Financial Institutions to offer its services to the public in Canada as an insurer of mortgages;
"hedging" means the entering into of a transaction, or a series of transactions, and the maintaining of the position or positions resulting from the transaction or series of transactions
(a) if
(i) the intended effect of the transaction, or the intended cumulative effect of the series of transactions, is to offset or reduce a specific risk associated with all or a portion of an existing investment or position or group of investments or positions,
(ii) the transaction or series of transactions results in a high degree of negative correlation between changes in the value of the investment or position, or group of investments or positions, being hedged and changes in the value of the instrument or instruments with which the investment or position is hedged, and
(iii) there are reasonable grounds to believe that the transaction or series of transactions no more than offset the effect of price changes in the investment or position, or group of investments or positions, being hedged, or
(b) if the transaction, or series of transactions, is a currency cross hedge;
"IIROC" means the Investment Industry Regulatory Organization of Canada;
"illiquid asset" means
(a) a portfolio asset that cannot be readily disposed of through market facilities on which public quotations in common use are widely available at an amount that at least approximates the amount at which the portfolio asset is valued in calculating the net asset value per security of the investment fund, or
(b) a restricted security held by an investment fund;
"independent review committee" means the independent review committee of the investment fund established under National Instrument 81-107 Independent Review Committee for Investment Funds;
"index mutual fund" means a mutual fund that has adopted fundamental investment objectives that require the mutual fund to
(a) hold the securities that are included in a permitted index or permitted indices of the mutual fund in substantially the same proportion as those securities are reflected in that permitted index or those permitted indices, or
(b) invest in a manner that causes the mutual fund to replicate the performance of that permitted index or those permitted indices;
"index participation unit" means a security traded on a stock exchange in Canada or the United States and issued by an issuer the only purpose of which is to
(a) hold the securities that are included in a specified widely quoted market index in substantially the same proportion as those securities are reflected in that index, or
(b) invest in a manner that causes the issuer to replicate the performance of that index;
"investment fund conflict of interest investment restrictions" means the provisions of securities legislation that are referred to in Appendix D;
"investment fund conflict of interest reporting requirements" means the provisions of securities legislation that are referred to in Appendix E;
"investor fees" means, in connection with the purchase, conversion, holding, transfer or redemption of securities of an investment fund, all fees, charges and expenses that are or may become payable by a securityholder of the investment fund to,
(a) in the case of a mutual fund, a member of the organization of the mutual fund other than a member of the organization acting solely as a participating dealer, and
(b) in the case of a non-redeemable investment fund, the manager of the non-redeemable investment fund;
"Joint Regulatory Financial Questionnaire and Report" [Repealed];
"long position" means a position held by an investment fund that, for
(a) an option, entitles the investment fund to elect to purchase, sell, receive or deliver the underlying interest or, instead, pay or receive cash,
(b) a standardized future or forward contract, obliges the investment fund to accept delivery of the underlying interest or, instead, pay or receive cash,
(c) a call option on futures, entitles the investment fund to elect to assume a long position in standardized futures,
(d) a put option on futures, entitles the investment fund to elect to assume a short position in standardized futures, and
(e) a swap, obliges the investment fund to accept delivery of the underlying interest or receive cash;
"management expense ratio" means the ratio, expressed as a percentage, of the expenses of an investment fund to its average net asset value, calculated in accordance with Part 15 of National Instrument 81-106 Investment Fund Continuous Disclosure;
"manager" means an investment fund manager;
"manager-prescribed number of units" means, in relation to an exchange-traded mutual fund that is in continuous distribution, the number of units determined by the manager from time to time for the purposes of subscription orders, exchanges, redemptions or for other purposes;
"material change" has the meaning ascribed to that term in National Instrument 81-106 Investment Fund Continuous Disclosure;
"member of the organization" has the meaning ascribed to that term in National Instrument 81-105 Mutual Fund Sales Practices;
"MFDA" means the Mutual Fund Dealers Association of Canada;
"money market fund" means a mutual fund that invests its assets in accordance with section 2.18;
"mortgage" includes a hypothec or security that creates a charge on real property in order to secure a debt;
"mutual fund conflict of interest investment restrictions" [Repealed]
"mutual fund conflict of interest reporting requirements" [Repealed]
"mutual fund rating entity" means an entity
(a) that rates or ranks the performance of mutual funds or asset allocation services through an objective methodology that is
(i) based on quantitative performance measurements,
(ii) applied consistently to all mutual funds or asset allocation services rated or ranked by it, and
(iii) disclosed on the entity's website,
(b) that is not a member of the organization of any mutual fund, and
(c) whose services to assign a rating or ranking to any mutual fund or asset allocation service are not procured by the promoter, manager, portfolio adviser, principal distributor or participating dealer of any mutual fund or asset allocation service, or any of their affiliates;
"net asset value" means the value of the total assets of the investment fund less the value of the total liabilities, other than net assets attributable to securityholders, of the investment fund, as at a specific date, determined in accordance with Part 14 of National Instrument 81-106 Investment Fund Continuous Disclosure;
"NI 81-107" means National Instrument 81-107 Independent Review Committee for Investment Funds;
"non-redeemable investment fund" has the meaning ascribed to that term in National Instrument 81-106 Investment Fund Continuous Disclosure;
"non-resident sub-adviser" means a person or company providing portfolio management advice
(a) whose principal place of business is outside of Canada,
(b) that advises a portfolio adviser to an investment fund, and
(c) that is not registered under securities legislation in the jurisdiction in which the portfolio adviser that it advises is located;
"option" means an agreement that provides the holder with the right, but not the obligation, to do one or more of the following on terms or at a price established by or determinable by reference to the agreement at or by a time established by the agreement:
1. Receive an amount of cash determinable by reference to a specified quantity of the underlying interest of the option.
2. Purchase a specified quantity of the underlying interest of the option.
3. Sell a specified quantity of the underlying interest of the option;
"option on futures" means an option the underlying interest of which is a standardized future;
"order receipt office" means, for a mutual fund
(a) the principal office of the mutual fund,
(b) the principal office of the principal distributor of the mutual fund, or
(c) a location to which a purchase order or redemption order for securities of the mutual fund is required or permitted by the mutual fund to be delivered by participating dealers or the principal distributor of the mutual fund;
"overall rating or ranking" means a rating or ranking of a mutual fund or asset allocation service that is calculated from standard performance data for one or more performance measurement periods, which includes the longest period for which the mutual fund or asset allocation service is required under securities legislation to calculate standard performance data, other than the period since the inception of the mutual fund;
"participating dealer" means a dealer other than the principal distributor that distributes securities of a mutual fund;
"participating fund" means a mutual fund in which an asset allocation service permits investment;
"performance data" means a rating, ranking, quotation, discussion or analysis regarding an aspect of the investment performance of an investment fund, an asset allocation service, a security, an index or a benchmark;
"permitted gold certificate" [Repealed]
"permitted index" means, in relation to a mutual fund, a market index that is
(a) both
(i) administered by an organization that is not affiliated with any of the mutual fund, its manager, its portfolio adviser or its principal distributor, and
(ii) available to persons or companies other than the mutual fund, or
(b) widely recognized and used;
"permitted precious metal" means gold, silver, platinum or palladium;
"permitted precious metal certificate" means a certificate representing a permitted precious metal if the permitted precious metal is held in Canada in the form of bars or wafers and is
(a) available for delivery in Canada, free of charge, to or to the order of the holder of the certificate,
(b) in the case of a certificate representing gold, of a minimum fineness of 995 parts per 1000,
(c) in the case of a certificate representing silver, platinum or palladium, of a minimum fineness of 999 parts per 1000, and
(d) if not purchased from a bank listed in Schedule, I, II or III of the Bank Act (Canada), fully insured against loss and bankruptcy by an insurance company licensed under the laws of Canada or a jurisdiction;
"permitted supranational agency" means the African Development Bank, the Asian Development Bank, the Caribbean Development Bank, the European Bank for Reconstruction and Development, the European Investment Bank, the Inter-American Development Bank, the International Bank for Reconstruction and Development and the International Finance Corporation;
"physical commodity", means, electricity, water, or, in an original or processed state, an agricultural product, forest product, product of the sea, mineral, metal, hydrocarbon fuel product, precious stone or other gem;
"portfolio adviser" means a person or company that provides investment advice or portfolio management services under a contract with the investment fund or with the manager of the investment fund;
"portfolio asset" means an asset of an investment fund;
"precious metals fund" means a mutual fund that has adopted a fundamental investment objective to invest primarily in one or more permitted precious metals;
"pricing date" means, for the sale of a security of a mutual fund, the date on which the net asset value per security of the mutual fund is calculated for the purpose of determining the price at which that security is to be issued;
"principal distributor" means a person or company through whom securities of a mutual fund are distributed under an arrangement with the mutual fund or its manager that provides
(a) an exclusive right to distribute the securities of the mutual fund in a particular area, or
(b) a feature that gives or is intended to give the person or company a material competitive advantage over others in the distribution of the securities of the mutual fund;
"public quotation" includes, for the purposes of calculating the amount of illiquid assets held by an investment fund, any quotation of a price for any of the following:
(a) a fixed income security made through the inter-dealer bond market,
(b) a foreign currency forward or foreign currency option in the interbank market;
"purchase" means, in connection with an acquisition of a portfolio asset by an investment fund, an acquisition that is the result of a decision made and action taken by the investment fund;
"qualified security" means
(a) an evidence of indebtedness that is issued, or fully and unconditionally guaranteed as to principal and interest, by
(i) the government of Canada or the government of a jurisdiction,
(ii) the government of the United States of America, the government of one of the states of the United States of America, the government of another sovereign state, or a permitted supranational agency, if, in each case, the evidence of indebtedness has a designated rating, or
(iii) a Canadian financial institution or a financial institution that is not incorporated or organized under the laws of Canada or of a jurisdiction if, in either case, evidences of indebtedness of that issuer or guarantor that are rated as short term debt by a designated rating organization or its DRO affiliate have a designated rating, or
(b) commercial paper that has a term to maturity of 365 days or less and a designated rating and that was issued by a person or company other than a government or permitted supranational agency;
"redemption payment date" [Repealed]
"regulated clearing agency" has the meaning ascribed to that term in National Instrument 94-101 Mandatory Central Counterparty Clearing of Derivatives;
"report to securityholders" means a report that includes annual financial statements or interim financial reports, or an annual or interim fund report management report of fund performance, and that is delivered to securityholders of an investment fund;
"restricted security" means a security, other than a specified derivative, the resale of which is restricted or limited by a representation, undertaking or agreement by the investment fund or by the investment fund's predecessor in title, or by law;
"sales communication" means a communication relating to, and by, an investment fund or asset allocation service, its promoter, manager, portfolio adviser, principal distributor, a participating dealer or a person or company providing services to any of them, that
(a) is made
(i) to a securityholder of the investment fund or participant in the asset allocation service, or
(ii) to a person or company that is not a securityholder of the investment fund or participant in the asset allocation service, to induce the purchase of securities of the investment fund or the use of the asset allocation service, and
(b) in the case of an investment fund, is not contained in any of the following documents of the investment fund:
1. A prospectus or preliminary or pro forma prospectus.
2. [Repealed]
3. A fund facts document or preliminary or pro forma fund facts document.
3.1 An ETF facts document or preliminary or pro forma ETF facts document.
4. Financial statements, including the notes to the financial statements and the auditor's report on the financial statements.
5. A trade confirmation.
6. A statement of account.
7. Annual or interim fund report
management report of fund performance;
"scholarship plan" has the meaning ascribed to that term in section 1.1 of National Instrument 81-106 Investment Fund Continuous Disclosure;
"short position" means a position held by an investment fund that, for
(a) an option, obliges the investment fund, at the election of another, to purchase, sell, receive or deliver the underlying interest, or, instead, pay or receive cash,
(b) a standardized future or forward contract, obliges the investment fund, at the election of another, to deliver the underlying interest or, instead, pay or receive cash,
(c) a call option on futures, obliges the investment fund, at the election of another, to assume a short position in standardized futures, and
(d) a put option on futures, obliges the investment fund, at the election of another, to assume a long position in standardized futures;
"special warrant" means a security that, by its terms or the terms of an accompanying contractual obligation, entitles or requires the holder to acquire another security without payment of material additional consideration and obliges the issuer of the special warrant or the other security to undertake efforts to file a prospectus to qualify the distribution of the other security;
"specified asset-backed security" means a security that
(a) is primarily serviced by the cash flows of a discrete pool of receivables or other financial assets, either fixed or revolving, that by their terms convert into cash within a finite time, and any rights or assets designed to assure the servicing or timely distribution of proceeds to securityholders, and
(b) by its terms entitles an investor in that security to a return of the investment of that investor at or by a time established by or determinable by reference to an agreement, except as a result of losses incurred on, or the non-performance of, the financial assets;
"specified dealer" means a dealer other than a dealer whose activities as a dealer are restricted by the terms of its registration to one or both of
(a) acting solely in respect of mutual fund securities;
(b) acting solely in respect of transactions in which a person or company registered in the category of exempt market dealer in a jurisdiction is permitted to engage;
"specified derivative" means an instrument, agreement or security, the market price, value or payment obligations of which are derived from, referenced to or based on an underlying interest, other than
(a) a conventional convertible security,
(b) a specified asset-backed security,
(c) an index participation unit,
(d) a government or corporate strip bond,
(e) a capital, equity dividend or income share of a subdivided equity or fixed income security,
(f) a conventional warrant or right, or
(g) a special warrant;
"standardized future" means an agreement traded on a futures exchange pursuant to standardized conditions contained in the by-laws, rules or regulations of the futures exchange, and cleared by a clearing corporation, to do one or more of the following at a price established by or determinable by reference to the agreement and at or by a time established by or determinable by reference to the agreement:
1. Make or take delivery of the underlying interest of the agreement.
2. Settle the obligation in cash instead of delivery of the underlying interest;
"sub-custodian" means, for an investment fund, an entity that has been appointed to hold portfolio assets of the investment fund in accordance with section 6.1 by either the custodian or a sub-custodian of the investment fund;
"successor credit rating organization" means, with respect to a credit rating organization, any credit rating organization that succeeded to or otherwise acquired all or substantially all of another credit rating organization's business in Canada, whether through a restructuring transaction or otherwise, if that business was, at any time, owned by the first-mentioned credit rating organization;
"swap" means an agreement that provides for
(a) an exchange of principal amounts,
(b) the obligation to make, and the right to receive, cash payments based upon the value, level or price, or on relative changes or movements of the value, level or price, of one or more underlying interests, which payments may be netted against each other, or
(c) the right or obligation to make, and the right or obligation to receive, physical delivery of an underlying interest instead of the cash payments referred to in paragraph (b);
"synthetic cash" means a position that in aggregate provides the holder with the economic equivalent of the return on a banker's acceptance accepted by a bank listed in Schedule I of the Bank Act (Canada) and that consists of
(a) a long position in a portfolio of shares and a short position in a standardized future of which the underlying interest consists of a stock index, if
(i) there is a high degree of positive correlation between changes in the value of the portfolio of shares and changes in the value of the stock index, and
(ii) the ratio between the value of the portfolio of shares and the standardized future is such that, for any change in the value of one, a change of similar magnitude occurs in the value of the other,
(b) a long position in the evidences of indebtedness issued, or fully and unconditionally guaranteed as to principal and interest, by any of the government of Canada or the government of a jurisdiction and a short position in a standardized future of which the underlying interest consists of evidences of indebtedness of the same issuer and same term to maturity, if
(i) there is a high degree of positive correlation between changes in the value of the portfolio of evidences of indebtedness and changes in the value of the standardized future, and
(ii) the ratio between the value of the evidences of indebtedness and the standardized future is such that, for any change in the value of one, a change of similar magnitude occurs in the value of the other; or
(c) a long position in securities of an issuer and a short position in a standardized future of which the underlying interest is securities of that issuer, if the ratio between the value of the securities of that issuer and the position in the standardized future is such that, for any change in the value of one, a change of similar magnitude occurs in the value of the other;
"underlying interest" means, for a specified derivative, the security, commodity, financial instrument, currency, interest rate, foreign exchange rate, economic indicator, index, basket, agreement, benchmark or any other reference, interest or variable, and, if applicable, the relationship between any of the foregoing, from, to or on which the market price, value or payment obligation of the specified derivative is derived, referenced or based;
"underlying market exposure" means, for a position of an investment fund in an option, the quantity of the underlying interest of the option position multiplied by the market value of one unit of the underlying interest, multiplied, in turn, by the delta of the option,
(a) a standardized future or forward contract, the quantity of the underlying interest of the position multiplied by the current market value of one unit of the underlying interest; or
(b) a swap, the underlying market exposure, as calculated under paragraph (b), for the long position of the investment fund in the swap;
"U.S. GAAP" has the same meaning as in section 1.1. of National Instrument 52-107 Acceptable Accounting Principles and Auditing Standards;
"U.S. AICPA GAAS" has the same meaning as in section 1.1 of National Instrument 52-107 Acceptable Accounting Principles and Auditing Standards;
"U.S. PCAOB GAAS" has the same meaning as in section 1.1. of National Instrument 52-107 Acceptable Accounting Principles and Auditing Standards.
1.2 (1) This Instrument applies only to
(a) a mutual fund that offers or has offered securities under a prospectus for so long as the mutual fund remains a reporting issuer,
(a.1) a non-redeemable investment fund that is a reporting issuer, and
(b) a person or company in respect of activities pertaining to an investment fund referred to in paragraphs (a) and (a. 1) or pertaining to the filing of a prospectus to which subsection 3.1(1) applies.
(2) Despite subsection (1), this Instrument does not apply to a scholarship plan.
(2.1) Despite subsection (1), section 2.5.1 also applies to an investment fund that is not a reporting issuer.
(3) Despite subsection (1), in Québec, in respect of investment funds organized under an Act to establish the Fonds de solidarité des travailleurs du Québec (F.T.Q.) (chapter F-3.2.1), an Act to establish Fondaction, le Fonds de développement de la Confédération des syndicats nationaux pour la coopération et l'emploi (chapter F-3.1.2), or an Act constituting Capital régional et coopératif Desjardins (chapter C-6.1), the following requirements apply:
(a) section 2.6.1 and sections 2.7 to 2.17;
(b) Part 6;
(c) Part 15, except for paragraph 15.8(2)(b);
(d) Part 19;
(e) Part 20.
(4) For greater certainty, in British Columbia, if a provision of this Instrument conflicts or is inconsistent with a provision of the Employee Investment Act (British Columbia) or the Small Business Venture Capital Act (British Columbia), the provision of the Employee Investment Act or the Small Business Venture Capital Act, as the case may be, prevails.
(5) Despite paragraph (1)(a.1), the following provisions do not apply to a non-redeemable investment fund that was established before October 4, 2018, unless the fund has filed a prospectus for which a receipt was issued after that date:
(a) sections 2.1 and 2.4,
(b) paragraphs 2.6(1)(a), (b) and (c), and subsection 2.6(2), and
(c) sections 2.6.1, 2.6.2 and 2.9.1.
1.3 (1) Each section, part, class or series of a class of securities of an investment fund that is referable to a separate portfolio of assets is considered to be a separate investment fund for purposes of this Instrument.
(2) An investment fund that renews or extends a securities lending, repurchase or reverse repurchase transaction is entering into a securities lending, repurchase or reverse repurchase agreement for the purposes of section 2.12, 2.13 or 2.14.
(3) [Repealed]
2.1 (1) A mutual fund, other than an alternative mutual fund, must not purchase a security of an issuer, enter into a specified derivatives transaction or purchase an index participation unit if, immediately after the transaction, more than 10% of its net asset value would be invested in securities of any one issuer.
(1.1) An alternative mutual fund or a non-redeemable investment fund must not purchase a security of an issuer, enter into a specified derivatives transaction or purchase an index participation unit if, immediately after the transaction, more than 20% of its net asset value would be invested in securities of any one issuer.
(2) Subsections (1) and (1.1) do not apply to the purchase of any of the following:
(a) a government security;
(b) a security issued by a clearing corporation;
(c) a security issued by an investment fund if the purchase is made in accordance with the requirements of section 2.5;
(d) an index participation unit that is a security of an investment fund;
(e) an equity security if the purchase is made by a fixed portfolio investment fund in accordance with its investment objectives.
(3) For the purposes of this section, for each long position in a specified derivative that is held by an investment fund for a purpose other than hedging and for each index participation unit held by the investment fund, the investment fund is considered to hold directly the underlying interest of that specified derivative or its proportionate share of the securities held by the issuer of the index participation unit.
(4) Despite subsection (3), for the purposes of this section, an investment fund is considered to not hold a security or instrument if that security or instrument is a component of, but represents less than 10% of,
(a) a stock or bond index that is the underlying interest of a specified derivative, or
(b) the securities held by the issuer of an index participation unit.
(5) Despite subsection (1), an index mutual fund, the name of which includes the word "index", may, in order to satisfy its fundamental investment objectives, purchase a security, enter into a specified derivatives transaction or purchase index participation units if its prospectus contains the disclosure referred to in subsection (5) of Item 4 and subsection (7) of Item 9 of Part B subsection (5) of Item 6 and subsection (5) of Item 9 of Part B of Form 81-101F1 Contents of Simplified Prospectus.
2.2 (1) An investment fund must not purchase a security of an issuer
(a) if, immediately after the purchase, the investment fund would hold securities representing more than 10% of
(i) the votes attaching to the outstanding voting securities of the issuer; or
(ii) the outstanding equity securities of the issuer; or
(b) for the purpose of exercising control over, or management of, the issuer.
(1.1) Subsection (1) does not apply to the purchase of any of the following:
(a) a security issued by an investment fund if the purchase is made in accordance with section 2.5;
(b) an index participation unit that is a security of an investment fund.
(2) If an investment fund acquires a security of an issuer other than as the result of a purchase, and the acquisition results in the investment fund exceeding the limits described in paragraph (1)(a), the investment fund must as quickly as is commercially reasonable, and in any event no later than 90 days after the acquisition, reduce its holdings of those securities so that it does not hold securities exceeding those limits.
(3) In determining its compliance with the restrictions contained in this section, an investment fund must
(a) assume the conversion of special warrants held by it; and
(b) consider that it holds directly the underlying securities represented by any American depositary receipts held by it.
2.3 (1) A mutual fund must not do any of the following:
(a) purchase real property;
(b) purchase a mortgage, other than a guaranteed mortgage;
(c) purchase a guaranteed mortgage if, immediately after the purchase, more than 10% of its net asset value would be made up of guaranteed mortgages;
(d) purchase a precious metal certificate, other than a permitted precious metal certificate;
(e) purchase a permitted precious metal, a permitted precious metal certificate, or a specified derivative of which the underlying interest is a physical commodity if, immediately after the purchase, more than 10% of the mutual fund's net asset value would be made up of permitted precious metals, permitted precious metal certificates, or specified derivatives of which the underlying interests are physical commodities;
(f) purchase a physical commodity, except to the extent permitted by paragraph (d) or (e);
(g) purchase, sell or use a specified derivative other than in compliance with sections 2.7 to 2.11, or;
(h) [Repealed]
(i) purchase an interest in a loan syndication or loan participation if the purchase would require the mutual fund to assume any responsibilities in administering the loan in relation to the borrower.
(1.1) Paragraphs (1)(d), (e) and (f) do not apply to an alternative mutual fund.
(1.2) Paragraph (1)(e) does not apply to a precious metals fund with respect to purchasing a permitted precious metal, a permitted precious metal certificate or a specified derivative of which the underlying interest is one or more permitted precious metals.
(2) A non-redeemable investment fund must not do any of the following:
(a) purchase real property;
(b) purchase a mortgage, other than a guaranteed mortgage;
(c) purchase an interest in a loan syndication, or loan participation, if the purchase would require the non-redeemable investment fund to assume any responsibilities in administering the loan in relation to the borrower.
(3) For the purposes of this section, for each long position in a specified derivative that is held by an investment fund for a purpose other than hedging and for each index participation unit or underlying investment fund held by the investment fund, the investment fund is considered to hold directly the underlying interest of that specified derivative or its proportionate share of the assets held by the issuer of the index participation unit or underlying investment fund.
(4) Despite subsection (3), for the purposes of this section, an investment fund is considered to not hold a security or instrument if that security or instrument is a component of, but represents less than 10% of,
(a) a stock or bond index that is the underlying interest of a specified derivative, or
(b) the securities held by the issuer of an index participation unit or underlying investment fund.
2.4 (1) A mutual fund must not purchase an illiquid asset if, immediately after the purchase, more than 10% of its net asset value would be made up of illiquid assets.
(2) A mutual fund must not hold, for a period of 90 days or more, more than 15% of its net asset value in illiquid assets.
(3) If more than 15% of the net asset value of a mutual fund is made up of illiquid assets, the mutual fund must, as quickly as is commercially reasonable, take all necessary steps to reduce the percentage of its net asset value made up of illiquid assets to 15% or less.
(4) A non-redeemable investment fund must not purchase an illiquid asset if, immediately after the purchase, more than 20% of its net asset value would be made up of illiquid assets.
(5) A non-redeemable investment fund must not hold, for a period of 90 days or more, more than 25% of its net asset value in illiquid assets.
(6) If more than 25% of the net asset value of a non-redeemable investment fund is made up of illiquid assets, the non-redeemable investment fund must, as quickly as commercially reasonable, take all necessary steps to reduce the percentage of its net asset value made up of illiquid assets to 25% or less.
2.5 (1) For the purposes of this section, an investment fund is considered to be holding a security of another investment fund if
(a) it holds securities issued by the other investment fund, or
(b) it is maintaining a position in a specified derivative for which the underlying interest is a security of the other investment fund.
(2) An investment fund must not purchase or hold a security of another investment fund unless,
(a) if the investment fund is a mutual fund, other than an alternative mutual fund, either of the following applies:
(i) the other investment fund is a mutual fund, other than an alternative mutual fund, that is subject to this Instrument;
(ii) the other investment fund is an alternative mutual fund or a non-redeemable investment fund that is subject to this Instrument and, at the time of the purchase of that security, the investment fund holds no more than 10% of its net asset value in securities of alternative mutual funds and non-redeemable investment funds,
(a.1) if the investment fund is an alternative mutual fund or a non-redeemable investment fund, one or both of the following apply:
(i) the other investment fund is subject to this Instrument;
(ii) the other investment fund complies with the provisions of this Instrument applicable to an alternative mutual fund or a non-redeemable investment fund,
(b) at the time of the purchase of that security, the other investment fund holds no more than 10% of its net asset value in securities of other investment funds,
(c) the other investment fund is a reporting issuer in a jurisdiction,
(c.1) [Repealed]
(d) no management fees or incentive fees are payable by the investment fund that, to a reasonable person, would duplicate a fee payable by the other investment fund for the same service,
(e) no sales fees or redemption fees are payable by the investment fund in relation to its purchases or redemptions of the securities of the other investment fund if the other investment fund is managed by the manager or an affiliate or associate of the manager of the investment fund, and
(f) no sales fees or redemption fees are payable by the investment fund in relation to its purchases or redemptions of securities of the other investment fund that, to a reasonable person, would duplicate a fee payable by an investor in the investment fund.
(3) Paragraphs (2)(a), (a.1) and (c) do not apply if the security
(a) is an index participation unit issued by an investment fund, or
(b) is issued by another investment fund established with the approval of the government of a foreign jurisdiction and the only means by which the foreign jurisdiction permits investment in the securities of issuers of that foreign jurisdiction is through that type of investment fund.
(4) Paragraph (2)(b) does not apply if the other investment fund
(a) is a clone fund, or
(b) in accordance with this section purchases or holds securities
(i) of a money market fund, or
(ii) that are index participation units issued by an investment fund.
(5) Paragraphs (2)(e) and (f) do not apply to brokerage fees incurred for the purchase or sale of securities issued by an investment fund that are listed for trading on a stock exchange.
(6) An investment fund that holds securities of another investment fund that is managed by the same manager or an affiliate or associate of the manager
(a) must not vote any of those securities, and
(b) may, if the manager so chooses, arrange for all of the securities it holds of the other investment fund to be voted by the beneficial holders of securities of the investment fund.
(7) The investment fund conflict of interest investment restrictions and the investment fund conflict of interest reporting requirements do not apply to an investment fund which purchases or holds securities of another investment fund if the purchase or holding is made in accordance with this section.
2.5.1(1) In this section, "significant interest" and "substantial security holder" have the meaning,
(a) except in British Columbia, ascribed to those terms in the investment fund conflict of interest investment restrictions, and
(b) in British Columbia, ascribed to those terms in section 2 of BC Instrument 81-513 Self-Dealing.
(2) The investment fund conflict of interest investment restrictions and the investment fund conflict of interest reporting requirements do not apply to an investment fund that is not a reporting issuer and that purchases or holds securities of another investment fund that is not a reporting issuer if
(a) the investment fund's securities are distributed solely under an exemption from the prospectus requirement,
(b) the purchase or holding is in accordance with paragraphs 2.5(2)(b), (d), (e) and (f),
(c) the other investment fund prepares annual financial statements for its most recently completed financial year, and obtains an auditor's report with respect to those statements, within 90 days after the end of that financial year,
(d) the other investment fund prepares interim financial statements for its most recently completed interim period within 60 days after the end of that interim period,
(e) the audited annual financial statements referred to in paragraph (c) and the interim financial statements referred to in paragraph (d) are prepared in accordance with Canadian GAAP applicable to publicly accountable enterprises, IFRS or U.S. GAAP,
(f) the audited annual financial statements referred to in paragraph (c) are audited in accordance with Canadian GAAS, International Standards on Auditing, U.S. AICPA GAAS or U.S. PCAOB GAAS and the auditor's report referred to in paragraph (c) expresses an unmodified or unqualified opinion, as applicable,
(g) the other investment fund complies with section 2.4,
(h) the other investment fund has the same redemption and valuation dates as the investment fund,
(i) any purchase of the other fund's securities is made at a price that equals the net asset value per security of the other fund calculated in accordance with section 14.2 of National Instrument 81-106 Investment Fund Continuous Disclosure,
(j) before an investor purchases securities of the investment fund, the investor is provided a document that discloses
(i) that the fund may purchase securities of other related funds from time to time,
(ii) that the manager of the fund is any of the following, as applicable:
(A) the manager of each of the other funds;
(B) the portfolio adviser of each of the other funds;
(C) an affiliate of the manager of each of the other funds;
(D) an affiliate of the portfolio adviser of each of the other funds,
(iii) the approximate or maximum percentage of net assets of the fund that is intended to be invested in securities of the other fund,
(iv) the fees, expenses and any performance or special incentive distributions payable by the other fund,
(v) the process or criteria used to select the other fund,
(vi) for each officer, director or substantial security holder of the fund's manager, or of the fund, that has a significant interest in the other fund, the approximate amount of the significant interest that each officer, director or substantial securityholder holds in the other fund expressed as a percentage of the other fund's net asset value, and any conflicts of interest or potential conflicts of interest,
(vii) if the officers, directors and substantial securityholders of the fund's manager or of the fund, in aggregate, hold a significant interest in the other fund,
(A) the actual or approximate amount of the significant interest they hold, on an aggregate basis, expressed as a percentage of the other fund's net asset value, and
(B) any conflicts of interest or potential conflicts of interest, and
(viii) that investors are entitled to receive, on request and free of charge,
(A) a copy of the offering memorandum or other similar disclosure document of each other fund, if available, and
(B) the audited annual financial statements, accompanied by an auditor's report, and interim financial statements, if any, relating to each other fund, and
(k) investors are informed annually of their right to receive, on request and free of charge, a copy of the documents referred to in subparagraph (j)(viii).
(3) The investment fund conflict of interest investment restrictions and the investment fund conflict of interest reporting requirements do not apply to an investment fund that is not a reporting issuer and that purchases or holds securities of another investment fund if the other investment fund is a reporting issuer and the purchase or holding is in accordance with section 2.5
2.6 (1) An investment fund must not
(a) borrow cash or provide a security interest over any of its portfolio assets unless
(i) the transaction is a temporary measure to accommodate requests for the redemption of securities of the investment fund while the investment fund effects an orderly liquidation of portfolio assets, or to permit the investment fund to settle portfolio transactions and, after giving effect to all transactions undertaken under this subparagraph, the outstanding amount of all borrowings of the investment fund does not exceed 5% of its net asset value at the time of the borrowing,
(ii) the security interest is required to enable the investment fund to effect a specified derivative transaction or short sale of securities under this Instrument, is made in accordance with industry practice for that type of transaction and relates only to obligations arising under the particular specified derivatives transaction or short sale,
(iii) the security interest secures a claim for the fees and expenses of the custodian or a sub-custodian of the investment fund for services rendered in that capacity as permitted by subsection 6.4(3), or
(iv) in the case of an exchange-traded mutual fund that is not in continuous distribution or a non-redeemable investment fund, the transaction is to finance the acquisition of its portfolio securities and the outstanding amount of all borrowings is repaid on the closing of its initial public offering;
(b) purchase securities on margin, unless permitted by section 2.7 or 2.8;
(c) sell securities short other than in compliance with section 2.6.1, unless permitted by section 2.7 or 2.8;
(d) purchase a security, other than a specified derivative, that by its terms may require the investment fund to make a contribution in addition to the payment of the purchase price;
(e) engage in the business of underwriting, or marketing to the public, securities of any other issuer;
(f) lend cash or portfolio assets other than cash;
(g) guarantee securities or obligations of a person or company; or
(h) purchase securities other than through market facilities through which these securities are normally bought and sold unless the purchase price approximates the prevailing market price or the parties are at arm's length in connection with the transaction.
(2) Despite paragraphs (1)(a) and (b), an alternative mutual fund or a non-redeemable investment fund may borrow cash or provide a security interest over any of its portfolio assets if each of the following apply:
(a) any borrowing of cash is
(i) from an entity described in section 6.2 or 6.3, and
(ii) if the lender is an affiliate or associate of the investment fund manager of the alternative mutual fund or non-redeemable investment fund, under a borrowing agreement approved by the independent review committee as required under section 5.2 of NI 81-107;
(b) the borrowing agreement is in accordance with normal industry practice and on standard commercial terms for the type of transaction;
(c) the value of cash borrowed, when aggregated with the value of all outstanding borrowing by the alternative mutual fund or non-redeemable investment fund, does not exceed 50% of the alternative mutual fund or non-redeemable investment fund's net asset value.
2.6.1 (1) An investment fund may sell a security short if
(a) the security sold short is sold for cash;
(b) the security sold short is not any of the following:
(i) a security that the investment fund is otherwise not permitted by securities legislation to purchase at the time of the short sale transaction;
(ii) an illiquid asset;
(iii) a security of an investment fund other than an index participation unit; and
(c) at the time the investment fund sells the security short,
(i) the investment fund has borrowed or arranged to borrow from a borrowing agent the security that is to be sold under the short sale,
(ii) if the investment fund is a mutual fund, other than an alternative mutual fund, the aggregate market value of the securities of the issuer of the securities sold short by the mutual fund does not exceed 5% of the net asset value of the mutual fund,
(iii) if the investment fund is a mutual fund, other than an alternative mutual fund, the aggregate market value of the securities sold short by the mutual fund does not exceed 20% of the net asset value of the mutual fund,
(iv) if the investment fund is an alternative mutual fund or a non-redeemable investment fund, the aggregate market value of the securities of the issuer of the securities sold short by the investment fund, other than government securities sold short by an alternative mutual fund or non-redeemable investment fund, does not exceed 10% of the net asset value of the investment fund, and
(v) if the investment fund is an alternative mutual fund or a non-redeemable investment fund, the aggregate market value of the securities sold short by the investment fund does not exceed 50% of the net asset value of the investment fund.
(2) A mutual fund, other than an alternative mutual fund, that sells securities short must hold cash cover in an amount that, together with portfolio assets deposited with borrowing agents as security in connection with short sales of securities by the mutual fund, is at least 150% of the aggregate market value of the securities sold short by the mutual fund on a daily mark-to-market basis.
(3) A mutual fund, other than an alternative mutual fund, must not use the cash from a short sale to enter into a long position in a security, other than a security that qualifies as cash cover.
2.6.2 (1) Despite sections 2.6 and 2.6.1, an investment fund must not borrow cash or sell securities short if, immediately after entering into a cash borrowing or short selling transaction, the aggregate value of cash borrowed combined with the aggregate market value of the securities sold short by the investment fund would exceed 50% of the investment fund's net asset value.
(2) Despite sections 2.6 and 2.6.1, if the aggregate value of cash borrowed combined with the aggregate market value of the securities sold short by the investment fund exceeds 50% of the investment fund's net asset value, the investment fund must, as quickly as is commercially reasonable, take all necessary steps to reduce the aggregate value of cash borrowed combined with the aggregate market value of securities sold short to 50% or less of the investment fund's net asset value.
2.7 (1) An investment fund must not purchase an option or a debt-like security or enter into a swap or a forward contract unless, at the time of the transaction, any of the following apply:
(a) in the case of an option, the option is a clearing corporation option;
(b) the option, debt-like security, swap or forward contract, has a designated rating;
(c) the equivalent debt of the counterparty, or of a person or company that has fully and unconditionally guaranteed the obligations of the counterparty in respect of the option, debt-like security, swap or forward contract, has a designated rating;
(d) the option, debt-like security, swap or forward contract is a cleared specified derivative.
(2) If the credit rating of an option, debt-like security, swap or forward contract, or the credit rating of the equivalent debt of the writer or guarantor of the option, debt-like security, swap or forward contract, falls below the level of designated rating while the option, debt-like security, swap or forward contract is held by an investment fund , the investment fund must take the steps that are reasonably required to close out its position in the option, debt-like security, swap or forward contract in an orderly and timely fashion, unless either of the following applies:
(a) the option is a clearing corporation option;
(b) the option, debt-like security, swap or forward contract is a cleared specified derivative.
(3) Despite any other provisions contained in this Part, an investment fund may enter into a trade to close out all or part of a position in a specified derivative, in which case the cash cover held to cover the underlying market exposure of the part of the position that is closed out may be released.
(4) The mark-to-market value of the exposure of an investment fund under its specified derivatives positions with any one counterparty, calculated in accordance with subsection (5), must not exceed, for a period of 30 days or more, 10% of the net asset value of the investment fund unless either of the following applies:
(a) the specified derivative is a cleared specified derivative;
(b) the equivalent debt of the counterparty, or of a person or company that has fully and unconditionally guaranteed the obligations of the counterparty in respect of the specified derivative, has a designated rating.
(5) The mark-to-market value of specified derivatives positions of an investment fund, with any one counterparty must be, for the purposes of subsection (4),
(a) if the investment fund has an agreement with the counterparty that provides for netting or the right of set-off, the net mark-to-market value of the specified derivatives positions of the investment fund; and
(b) in all other cases, the aggregated mark-to-market value of the specified derivative positions of the investment fund.
(6) Subsections (1), (2) and (3) do not apply to an alternative mutual fund or a non-redeemable investment fund.
2.8 (0.1) This section does not apply to an alternative mutual fund.
(1) A mutual fund must not
(a) purchase a debt-like security that has an options component or an option, unless, immediately after the purchase, not more than 10 percent of its net asset value would be made up of those instruments held for purposes other than hedging;
(b) write a call option, or have outstanding a written call option, that is not an option on futures unless, as long as the position remains open, the mutual fund holds
(i) an equivalent quantity of the underlying interest of the option,
(ii) a right or obligation, exercisable at any time that the option is exercisable, to acquire an equivalent quantity of the underlying interest of the option, and cash cover that, together with margin on account for the position, is not less than the amount, if any, by which the strike price of the right or obligation to acquire the underlying interest exceeds the strike price of the option, or
(iii) a combination of the positions referred to in subparagraphs (i) and (ii) that is sufficient, without recourse to other assets of the mutual fund, to enable the mutual fund to satisfy its obligations to deliver the underlying interest of the option;
(c) write a put option, or have outstanding a written put option, that is not an option on futures, unless, as long as the position remains open, the mutual fund holds
(i) a right or obligation, exercisable at any time that the option is exercisable, to sell an equivalent quantity of the underlying interest of the option, and cash cover in an amount that, together with margin on account for the position, is not less than the amount, if any, by which the strike price of the option exceeds the strike price of the right or obligation to sell the underlying interest,
(ii) cash cover that, together with margin on account for the option position, is not less than the strike price of the option, or
(iii) a combination of the positions referred to in subparagraphs (i) and (ii) that is sufficient, without recourse to other assets of the mutual fund, to enable the mutual fund to acquire the underlying interest of the option;
(d) open or maintain a long position in a debt-like security that has a component that is a long position in a forward contract, or in a standardized future or forward contract, unless the mutual fund holds cash cover in an amount that, together with margin on account for the specified derivative and the market value of the specified derivative, is not less than, on a daily mark-to-market basis, the underlying market exposure of the specified derivative;
(e) open or maintain a short position in a standardized future or forward contract, unless the mutual fund holds
(i) an equivalent quantity of the underlying interest of the future or contract,
(ii) a right or obligation to acquire an equivalent quantity of the underlying interest of the future or contract and cash cover that together with margin on account for the position is not less than the amount, if any, by which the strike price of the right or obligation to acquire the underlying interest exceeds the forward price of the contract, or
(iii) a combination of the positions referred to in subparagraphs (i) and (ii) that is sufficient, without recourse to other assets of the mutual fund, to enable the mutual fund to deliver the underlying interest of the future or contract; or
(f) enter into, or maintain, a swap position unless
(i) for periods when the mutual fund would be entitled to receive payments under the swap, the mutual fund holds cash cover in an amount that, together with margin on account for the swap and the market value of the swap, is not less than, on a daily mark-to-market basis, the underlying market exposure of the swap; and
(ii) for periods when the mutual fund would be required to make payments under the swap, the mutual fund holds
(A) an equivalent quantity of the underlying interest of the swap,
(B) a right or obligation to acquire an equivalent quantity of the underlying interest of the swap and cash cover that, together with margin on account for the position, is not less than the aggregate amount of the obligations of the mutual fund under the swap, or
(C) a combination of the positions referred to in clauses (A) and (B) that is sufficient, without recourse to other assets of the mutual fund, to enable the mutual fund to satisfy its obligations under the swap.
(2) A mutual fund must treat any synthetic cash position on any date as providing the cash cover equal to the notional principal value of a banker's acceptance then being accepted by a bank listed in Schedule I of the Bank Act (Canada) that would produce the same annualized return as the synthetic cash position is then producing.
2.9 (1) Sections 2.1, 2.2, 2.4 and 2.8 do not apply to the use of specified derivatives by a mutual fund for hedging purposes.
(2) Section 2.2 does not apply to the use of specified derivatives by a non-redeemable investment fund for hedging purposes.
2.9.1 (1) An alternative mutual fund or non-redeemable investment fund's aggregate exposure to cash borrowing, short selling and specified derivatives transactions must not exceed 300% of the fund's net asset value.
(2) For the purposes of subsection (1), an alternative mutual fund or non-redeemable investment fund's aggregate exposure is the sum of the following:
(a) the aggregate value of the alternative mutual fund's or non-redeemable investment fund's outstanding indebtedness under any borrowing agreements to which subsection 2.6(2) applies,
(b) the aggregate market value of all securities sold short by the alternative mutual fund or non-redeemable investment fund as permitted by section 2.6.1, and
(c) the aggregate notional amount of the alternative mutual fund's or non-redeemable investment's fund's specified derivatives positions, minus the aggregate notional amount of the specified derivative positions that are hedging transactions.
(3) For the purposes of this section the alternative mutual fund or non-redeemable investment fund must include in its calculation its proportionate share of the assets of any underlying investment fund for which a similar calculation is required.
(4) An alternative mutual fund or non-redeemable investment fund must determine its aggregate exposure in accordance with subsection (2) as of the close of business of each day on which it calculates a net asset value.
(5) If the alternative mutual fund or non-redeemable investment fund's aggregate exposure as determined in accordance with subsection (2) exceeds 300% of its net asset value, the alternative mutual fund or nonredeemable investment fund must, as quickly as is commercially reasonable, take all necessary steps to reduce the aggregate exposure to 300% its net asset value or less.
2.10 (1) If a portfolio adviser of an investment fund receives advice from a non-resident sub-adviser concerning the use of options or standardized futures by the investment fund, the investment fund must not invest in or use options or standardized futures unless
(a) the obligations and duties of the non-resident sub-adviser are set out in a written agreement with the portfolio adviser; and
(b) the portfolio adviser contractually agrees with the investment fund to be responsible for any loss that arises out of the failure of the non-resident sub-adviser
(i) to exercise the powers and discharge the duties of its office honestly, in good faith and in the best interests of the investment fund, and
(ii) to exercise the degree of care, diligence and skill that a reasonably prudent person would exercise in the circumstances.
(2) An investment fund must not relieve a portfolio adviser of the investment fund from liability for loss for which the portfolio adviser has assumed responsibility under paragraph (1)(b) that arises out of the failure of the relevant non-resident sub-adviser
(a) to exercise the powers and discharge the duties of its office honestly, in good faith and in the best interests of the investment fund, or
(b) to exercise the degree of care, diligence and skill that a reasonably prudent person would exercise in the circumstances.
(3) Despite subsection 4.4(3), an investment fund may indemnify a portfolio adviser against legal fees, judgments and amounts paid in settlement, actually and reasonably incurred by that person or company in connection with services provided by a non-resident sub-adviser for which the portfolio adviser has assumed responsibility under paragraph (1)(b), only if
(a) those fees, judgments and amounts were not incurred as a result of a breach of the standard of care described in subsection (1) or (2); and
(b) the investment fund has reasonable grounds to believe that the action or inaction that caused the payment of the fees, judgments and amounts paid in settlement was in the best interests of the investment fund.
(4) An investment fund must not incur the cost of any portion of liability insurance that insures a person or company for a liability except to the extent that the person or company may be indemnified for that liability under this section.
2.11 (0.1) This section does not apply to an alternative mutual fund.
(1) An investment fund that has not used specified derivatives must not begin using specified derivatives, and an investment fund that has not sold a security short in accordance with section 2.6.1 must not sell a security short, unless,
(a) in the case of a mutual fund, other than an exchange-traded mutual fund that is not in continuous distribution, its prospectus contains the disclosure required for a mutual fund intending to engage in the activity;
(a.1) in the case of an exchange-traded mutual fund that is not in continuous distribution or of a non-redeemable investment fund, the investment fund issues a news release that contains both of the following:
(i) the disclosure required in a prospectus for an exchange-traded mutual fund that is not in continuous distribution, or a non-redeemable investment fund, intending to engage in the activity;
(ii) the date on which the activity is intended to begin; and
(b) the investment fund has provided to its securityholders, not less than 60 days before it begins the intended activity, written notice that discloses its intent to engage in the activity and the disclosure referred to in paragraph (a) or (a.1), as applicable.
(2) A mutual fund, other than an exchange-traded mutual fund that is not in continuous distribution, is not required to provide the notice referred to in paragraph (1)(b) if each prospectus of the mutual fund since its inception has contained the disclosure referred to in paragraph (1)(a).
(3) Subsection (1) does not apply to an exchange-traded mutual fund that is not in continuous distribution, or to a non-redeemable investment fund, if each prospectus of the investment fund filed since its inception has contained the disclosure referred to in paragraph (1)(a.1).
2.12 (1) Despite any other provision of this Instrument, an investment fund may enter into a securities lending transaction as lender if the following conditions are satisfied for the transaction:
1. The transaction is administered and supervised in the manner required by sections 2.15 and 2.16.
2. The transaction is made under a written agreement that implements the requirements of this section.
3. Securities are loaned by the investment fund in exchange for collateral.
4. The securities transferred, either by the investment fund or to the investment fund as collateral, as part of the transaction are immediately available for good delivery under applicable legislation.
5. The collateral to be delivered to the investment fund at the beginning of the transaction
(a) is received by the investment fund either before or at the same time as it delivers the loaned securities; and
(b) has a market value equal to at least 102 percent of the market value of the loaned securities.
6. The collateral to be delivered to the investment fund is one or more of
(a) cash;
(b) qualified securities;
(c) securities that are immediately convertible into, or exchangeable for, securities of the same issuer, class or type, and the same term, if applicable, as the securities that are being loaned by the investment fund, and in at least the same number as those loaned by the investment fund; or
(d) irrevocable letters of credit issued by a Canadian financial institution that is not the counterparty, or an affiliate of the counterparty, of the investment fund in the transaction, if evidences of indebtedness of the Canadian financial institution that are rated as short term debt by a designated rating organization or its DRO affiliate have a designated rating.
7. The collateral and loaned securities are marked to market on each business day, and the amount of collateral in the possession of the investment fund is adjusted on each business day to ensure that the market value of collateral maintained by the investment fund in connection with the transaction is at least 102 percent of the market value of the loaned securities.
8. If an event of default by a borrower occurs, the investment fund, in addition to any other remedy available under the agreement or applicable law, has the right under the agreement to retain and dispose of the collateral to the extent necessary to satisfy its claims under the agreement.
9. The borrower is required to pay promptly to the investment fund amounts equal to and as compensation for all dividends and interest paid, and all distributions made, on the loaned securities during the term of the transaction.
10. The transaction is a "securities lending arrangement" under section 260 of the ITA.
11. The investment fund is entitled to terminate the transaction at any time and recall the loaned securities within the normal and customary settlement period for securities lending transactions in the market in which the securities are lent.
12. Immediately after the investment fund enters into the transaction, the aggregate market value of all securities loaned by the investment fund in securities lending transactions and not yet returned to it or sold by the investment fund in repurchase transactions under section 2.13 and not yet repurchased does not exceed 50% of the net asset value of the investment fund.
(2) An investment fund may hold all cash delivered to it as the collateral in a securities lending transaction or may use the cash to purchase
(a) qualified securities having a remaining term to maturity no longer than 90 days;
(b) securities under a reverse repurchase agreement permitted by section 2.14; or
(c) a combination of the securities referred to in paragraphs (a) and (b).
(3) An investment fund, during the term of a securities lending transaction, must hold all, and must not invest or dispose of any, non-cash collateral delivered to it as collateral in the transaction.
2.13 (1) Despite any other provision of this Instrument, an investment fund may enter into a repurchase transaction if the following conditions are satisfied for the transaction:
1. The transaction is administered and supervised in the manner required by sections 2.15 and 2.16.
2. The transaction is made under a written agreement that implements the requirements of this section.
3. Securities are sold for cash by the investment fund, with the investment fund assuming an obligation to repurchase the securities for cash.
4. The securities transferred by the investment fund as part of the transaction are immediately available for good delivery under applicable legislation.
5. The cash to be delivered to the investment fund at the beginning of the transaction
(a) is received by the investment fund either before or at the same time as it delivers the sold securities; and
(b) is in an amount equal to at least 102 percent of the market value of the sold securities.
6. The sold securities are marked to market on each business day, and the amount of sale proceeds in the possession of the investment fund is adjusted on each business day to ensure that the amount of cash maintained by the investment fund in connection with the transaction is at least 102 percent of the market value of the sold securities.
7. If an event of default by a purchaser occurs, the investment fund, in addition to any other remedy available under the agreement or applicable law, has the right under the agreement to retain or dispose of the sale proceeds delivered to it by the purchaser to the extent necessary to satisfy its claims under the agreement.
8. The purchaser of the securities is required to pay promptly to the investment fund amounts equal to and as compensation for all dividends and interest paid, and all distributions made, on the sold securities during the term of the transaction.
9. The transaction is a "securities lending arrangement" under section 260 of the ITA.
10. The term of the repurchase agreement, before any extension or renewal that requires the consent of both the investment fund and the purchaser, is not more than 30 days.
11. Immediately after the investment fund enters into the transaction, the aggregate market value of all securities loaned by the investment fund in securities lending transactions under section 2.12 and not yet returned to it or sold by the investment fund in repurchase transactions and not yet repurchased does not exceed 50% of the net asset value of the investment fund.
(2) An investment fund may hold cash delivered to it as consideration for sold securities in a repurchase transaction or may use the cash to purchase
(a) qualified securities having a remaining term to maturity no longer than 30 days;
(b) securities under a reverse repurchase agreement permitted by section 2.14; or
(c) a combination of the securities referred to in paragraphs (a) and (b).
2.14 (1) Despite any other provision of this Instrument, an investment fund may enter into a reverse repurchase transaction if the following conditions are satisfied for the transaction:
1. The transaction is administered and supervised in the manner required by sections 2.15 and 2.16.
2. The transaction is made under a written agreement that implements the requirements of this section.
3. Qualified securities are purchased for cash by the investment fund, with the investment fund assuming the obligation to resell them for cash.
4. The securities transferred as part of the transaction are immediately available for good delivery under applicable legislation.
5. The securities to be delivered to the investment fund at the beginning of the transaction
(a) are received by the investment fund either before or at the same time as it delivers the cash used by it to purchase those securities; and
(b) have a market value equal to at least 102 percent of the cash paid for the securities by the investment fund.
6. The purchased securities are marked to market on each business day, and either the amount of cash paid for the purchased securities or the amount of purchased securities in the possession of the seller or the investment fund is adjusted on each business day to ensure that the market value of purchased securities held by the investment fund in connection with the transaction is not less than 102 percent of the cash paid by the investment fund.
7. If an event of default by a seller occurs, the investment fund, in addition to any other remedy available in the agreement or applicable law, has the right under the agreement to retain or dispose of the purchased securities delivered to it by the seller to the extent necessary to satisfy its claims under the agreement.
8. The transaction is a "securities lending arrangement" under section 260 of the ITA.
9. The term of the reverse repurchase agreement, before any extension or renewal that requires the consent of both the seller and the investment fund, is not more than 30 days.
2.15 (1) The manager of an investment fund must appoint an agent or agents to act on behalf of the investment fund to administer the securities lending and repurchase transactions entered into by the investment fund.
(2) The manager of an investment fund may appoint an agent or agents to act on behalf of the investment fund to administer the reverse repurchase transactions entered into by the investment fund.
(3) The custodian or a sub-custodian of the investment fund must be the agent appointed under subsection (1) or (2).
(4) The manager of an investment fund must not authorize an agent to enter into a securities lending, repurchase or, if applicable, reverse repurchase transactions on behalf of the investment fund until the agent enters into a written agreement with the manager and the investment fund in which
(a) the investment fund and the manager provide instructions to the agent on the parameters to be followed in entering into the type of transactions to which the agreement pertains;
(b) the agent agrees to comply with this Instrument, accepts the standard of care referred to in subsection (5) and agrees to ensure that all transactions entered into by it on behalf of the investment fund will comply with this Instrument; and
(c) the agent agrees to provide to the investment fund and the manager regular, comprehensive and timely reports summarizing the investment fund's securities lending, repurchase and reverse repurchase transactions, as applicable.
(5) An agent appointed under this section, in administering the securities lending, repurchase and, if applicable, reverse repurchase transactions of the investment fund must exercise the degree of care, diligence and skill that a reasonably prudent person would exercise in the circumstances.
2.16 (1) An investment fund must not enter into transactions under sections 2.12, 2.13 or 2.14 unless,
(a) for transactions to be entered into through an agent appointed under section 2.15, the manager has reasonable grounds to believe that the agent has established and maintains appropriate internal controls and procedures and records; and
(b) for reverse repurchase transactions directly entered into by the investment fund without an agent, the manager has established and maintains appropriate internal controls, procedures and records.
(2) The internal controls, procedures and records referred to in subsection (1) must include
(a) a list of approved borrowers, purchasers and sellers based on generally accepted creditworthiness standards;
(b) as applicable, transaction and credit limits for each counterparty; and
(c) collateral diversification standards.
(3) The manager of an investment fund must, on a periodic basis not less frequently than annually,
(a) review the agreements with any agent appointed under section 2.15 to determine if the agreements are in compliance with this Instrument;
(b) review the internal controls described in subsection (2) to ensure their continued adequacy and appropriateness;
(c) make reasonable enquiries as to whether the agent is administering the securities lending, repurchase or reverse repurchase transactions of the investment fund in a competent and responsible manner, in conformity with the requirements of this Instrument and in conformity with the agreement between the agent, the manager and the investment fund entered into under subsection 2.15(4);
(d) review the terms of any agreement between the investment fund and an agent entered into under subsection 2.15(4) in order to determine if the instructions provided to the agent in connection with the securities lending, repurchase or reverse repurchase transactions of the investment fund continue to be appropriate; and
(e) make or cause to be made any changes that may be necessary to ensure that
(i) the agreements with agents are in compliance with this Instrument,
(ii) the internal controls described in subsection (2) are adequate and appropriate,
(iii) the securities lending, repurchase or reverse repurchase transactions of the investment fund are administered in the manner described in paragraph (c), and
(iv) the terms of each agreement between the investment fund and an agent entered into under subsection 2.15(4) are appropriate.
2.17 (1) An investment fund must not enter into securities lending, repurchase or reverse repurchase transactions unless,
(a) in the case of a mutual fund, other than an exchange-traded mutual fund that is not in continuous distribution, its prospectus contains the disclosure required for mutual funds entering into those types of transactions;
(b) in the case of an exchange-traded mutual fund that is not in continuous distribution or of a non-redeemable investment fund, the investment fund issues a news release that contains both of the following:
(i) the disclosure required in a prospectus for an exchange-traded mutual fund that is not in continuous distribution, or a non-redeemable investment fund, entering into those types of transactions;
(ii) the date on which the investment fund intends to begin entering into those types of transactions; and
(c) the investment fund provides to its securityholders, at least 60 days before it begins entering into those types of transactions, written notice that discloses its intent to begin entering into those types of transactions and the disclosure referred to in paragraph (a) or (b), as applicable.
(2) Paragraph (1)(c) does not apply to a mutual fund that has entered into reverse repurchase agreements as permitted by a decision of the securities regulatory authority or regulator.
(3) Paragraph (1)(c) does not apply to a mutual fund, other than an exchange-traded mutual fund that is not in continuous distribution, if each prospectus of the mutual fund filed since its inception contains the disclosure referred to in paragraph (1)(a).
(4) Subsection (1) does not apply to an exchange-traded mutual fund that is not in continuous distribution, or to a non-redeemable investment fund, if each prospectus of the investment fund filed since its inception contains the disclosure referred to in paragraph (1)(b).
2.18 (1) A mutual fund must not describe itself as a "money market fund" in its prospectus, a continuous disclosure document or a sales communication unless
(a) it has all of its assets invested in one or more of the following:
(i) cash,
(ii) cash equivalents,
(iii) an evidence of indebtedness that has a remaining term to maturity of 365 days or less and a designated rating,
(iv) a floating rate evidence of indebtedness if
(A) the floating interest rate of the indebtedness is reset no later than every 185 days, and
(B) the principal amount of the indebtedness will continue to have a market value of approximately par at the time of each change in the rate to be paid to the holders of the evidence of indebtedness, or
(v) securities issued by one or more money market funds,
(b) it has a portfolio of assets, excluding a security described in subparagraph (a)(v), with a dollar-weighted average term to maturity not exceeding
(i) 180 days, and
(ii) 90 days when calculated on the basis that the term of a floating rate obligation is the period remaining to the date of the next rate setting,
(c) not less than 95% of its assets invested in accordance with paragraph (a) are denominated in a currency in which the net asset value per security of the mutual fund is calculated, and
(d) it has not less than
(i) 5% of its assets invested in cash or readily convertible into cash within one day, and
(ii) 15% of its assets invested in cash or readily convertible into cash within one week.
(2) Despite any other provision of this Instrument, a mutual fund that describes itself as a "money market fund" must not use a specified derivative or sell securities short.
(3) A non-redeemable investment fund must not describe itself as a "money market fund".
3.1 (1) A person or company must not file a prospectus for a newly established mutual fund unless
(a) an investment of at least $150,000 in securities of the mutual fund has been made, and those securities are beneficially owned, before the time of filing by
(i) the manager, a portfolio adviser, a promoter or a sponsor of the mutual fund,
(ii) the partners, directors, officers or securityholders of any of the manager, a portfolio adviser, a promoter or a sponsor of the mutual fund, or
(iii) a combination of the persons or companies referred to subparagraphs (i) and (ii); or
(b) the prospectus of the mutual fund states that the mutual fund will not issue securities other than those referred to in paragraph (a) unless subscriptions aggregating not less than $500,000 have been received by the mutual fund from investors other than the persons and companies referred to in paragraph (a) and accepted by the mutual fund.
(2) A mutual fund must not redeem a security issued upon an investment in the mutual fund referred to in paragraph (1)(a) until $500,000 has been received from persons or companies other than the persons and companies referred to in paragraph (1)(a).
3.2 If a prospectus of a mutual fund contains the disclosure described in paragraph 3.1(1)(b), the mutual fund must not distribute any securities unless the subscriptions described in that disclosure, together with payment for the securities subscribed for, have been received.
3.3 (1) The costs of incorporation, formation or initial organization of a mutual fund, or of the preparation and filing of any of the preliminary prospectus, preliminary fund facts document, initial prospectus or fund facts document of the mutual fund must not be borne by the mutual fund or its securityholders.
(2) Subsection (1) does not apply to an exchange-traded mutual fund unless the fund is in continuous distribution.
4.1 (1) A dealer managed investment fund must not knowingly make an investment in a class of securities of an issuer during, or for 60 days after, the period in which the dealer manager of the investment fund, or an associate or affiliate of the dealer manager of the investment fund, acts as an underwriter in the distribution of securities of that class of securities, except as a member of the selling group distributing five percent or less of the securities underwritten.
(2) A dealer managed investment fund must not knowingly make an investment in a class of securities of an issuer of which a partner, director, officer or employee of the dealer manager of the investment fund, or a partner, director, officer or employee of an affiliate or associate of the dealer manager, is a partner, director or officer, unless the partner, director, officer or employee
(a) does not participate in the formulation of investment decisions made on behalf of the dealer managed investment fund;
(b) does not have access before implementation to information concerning investment decisions made on behalf of the dealer managed investment fund; and
(c) does not influence, other than through research, statistical and other reports generally available to clients, the investment decisions made on behalf of the dealer managed investment fund.
(3) Subsections (1) and (2) do not apply to an investment in a class of securities issued or fully and unconditionally guaranteed by the government of Canada or the government of a jurisdiction.
(4) Subsection (1) does not apply to an investment in a class of securities of a reporting issuer if,
(a) at the time of the investment,
(i) the independent review committee of the dealer managed investment fund has approved the transaction in accordance with subsection 5.2(2) of NI 81-107, and
(ii) the distribution of securities of the reporting issuer is made by prospectus or under an exemption from the prospectus requirement;
(b) during the 60 days after the period referred to in subsection (1), any of the following apply:
(i) the investment is made on an exchange on which the securities of the reporting issuer are listed and traded;
(ii) if the security is a debt security that does not trade on an exchange, the ask price is readily available and the price paid is not higher than the available ask price of the debt security at the time of the investment, and
(c) no later than the time the dealer managed investment fund files its annual financial statements, the manager of the dealer managed investment fund files the particulars of each investment made by the dealer managed investment fund during its most recently completed financial year.
(4.1) [Repealed]
(5) The provisions of securities legislation that are referred to in Appendix C do not apply with respect to an investment in a class of securities of an issuer referred to in subsection (4) if the investment is made in accordance with that subsection.
4.2 (1) An investment fund must not purchase a security from, sell a security to, or enter into a securities lending, repurchase or reverse repurchase transaction under section 2.12, 2.13 or 2.14 with, any of the following persons or companies:
1. The manager, portfolio adviser or trustee of the investment fund.
2. A partner, director or officer of the investment fund or of the manager, portfolio adviser or trustee of the investment fund.
3. An associate or affiliate of a person or company referred to in paragraph 1 or 2.
4. A person or company, having fewer than 100 securityholders of record, of which a partner, director or officer of the investment fund or a partner, director or officer of the manager or portfolio adviser of the investment fund is a partner, director, officer or securityholder.
(2) Subsection (1) applies in the case of a sale of a security to, or a purchase of a security from, an investment fund only if the person or company that would be selling to, or purchasing from, the investment fund would be doing so as principal.
4.3 (1) Section 4.2 does not apply to a purchase or sale of a security by an investment fund if the price payable for the security is:
(a) not more than the ask price of the security as reported by any available public quotation in common use, in the case of a purchase by the investment fund; or
(b) not less than the bid price of the security as reported by any available public quotation in common use, in the case of a sale by the investment fund.
(2) Section 4.2 does not apply to a purchase or sale of a class of debt securities by an investment fund from, or to, another investment fund managed by the same manager or an affiliate of the manager, if, at the time of the transaction
(a) the investment fund is purchasing from, or selling to, another investment fund to which NI 81-107 applies;
(b) the independent review committee of the investment fund has approved the transaction under subsection 5.2(2) of NI 81-107; and
(c) the transaction complies with subsection 6.1(2) of NI 81-107.
4.4 (1) An agreement or declaration of trust by which a person or company acts as manager of an investment fund must provide that the manager is responsible for any loss that arises out of the failure of the manager, or of any person or company retained by the manager or the investment fund to discharge any of the manager's responsibilities to the investment fund,
(a) to exercise the powers and discharge the duties of its office honestly, in good faith and in the best interests of the investment fund, and
(b) to exercise the degree of care, diligence and skill that a reasonably prudent person would exercise in the circumstances.
(2) An investment fund must not relieve the manager of the investment fund from liability for loss that arises out of the failure of the manager, or of any person retained by the manager or the investment fund to discharge any of the manager's responsibilities to the investment fund,
(a) to exercise the powers and discharge the duties of its office honestly, in good faith and in the best interests of the investment fund, or
(b) to exercise the degree of care, diligence and skill that a reasonably prudent person would exercise in the circumstances.
(3) An investment fund may indemnify a person or company providing services to it against legal fees, judgments and amounts paid in settlement, actually and reasonably incurred by that person or company in connection with services provided by that person or company to the investment fund, if
(a) those fees, judgments and amounts were not incurred as a result of a breach of the standard of care described in subsection (1) or (2); and
(b) the investment fund has reasonable grounds to believe that the action or inaction that caused the payment of the fees, judgments and amounts paid in settlement was in the best interests of the investment fund.
(4) An investment fund must not incur the cost of any portion of liability insurance that insures a person or company for a liability except to the extent that the person or company may be indemnified for that liability under this section.
(5) This section does not apply to any losses to an investment fund or securityholder arising out of an action or inaction by any of the following:
(a) a director of the investment fund;
(b) a custodian or sub-custodian of the investment fund, except as set out in subsection (6).
(6) This section applies to any losses to an investment fund or securityholder arising out of an action or inaction by a custodian or sub-custodian acting as agent of the investment fund in administering the securities lending, repurchase or reverse repurchase transactions of the investment fund.
5.1 (1) The prior approval of the securityholders of an investment fund, given as provided in section 5.2, is required before the occurrence of each of the following:
(a) the basis of the calculation of a fee or expense that is charged to the investment fund or directly to its securityholders by the investment fund or its manager in connection with the holding of securities of the investment fund is changed in a way that could result in an increase in charges to the investment fund or to its securityholders;
(a.1) a fee or expense, to be charged to the investment fund or directly to its securityholders by the investment fund or its manager in connection with the holding of securities of the investment fund that could result in an increase in charges to the investment fund or to its securityholders, is introduced;
(b) the manager of the investment fund is changed, unless the new manager is an affiliate of the current manager;
(c) the fundamental investment objectives of the investment fund are changed;
(d) [Repealed]
(e) the investment fund decreases the frequency of the calculation of its net asset value per security;
(f) the investment fund undertakes a reorganization with, or transfers its assets to, another issuer, if
(i) the investment fund ceases to continue after the reorganization or transfer of assets, and
(ii) the transaction results in the securityholders of the investment fund becoming securityholders in the other issuer;
(g) the investment fund undertakes a reorganization with, or acquires assets from, another issuer, if
(i) the investment fund continues after the reorganization or acquisition of assets,
(ii) the transaction results in the securityholders of the other issuer becoming securityholders in the investment fund, and
(iii) the transaction would be a material change to the investment fund;
(h) the investment fund implements any of the following:
(i) in the case of a non-redeemable investment fund, a restructuring into a mutual fund;
(ii) in the case of a mutual fund, a restructuring into a non-redeemable investment fund;
(iii) a restructuring into an issuer that is not an investment fund.
(2) An investment fund must not bear any of the costs or expenses associated with a restructuring referred to in paragraph (1)(h).
5.2 (1) Unless a greater majority is required by the constating documents of the investment fund, the laws applicable to the investment fund or an applicable agreement, the approval of the securityholders of the investment fund to a matter referred to in subsection 5.1(1) must be given by a resolution passed by at least a majority of the votes cast at a meeting of the securityholders of the investment fund duly called and held to consider the matter.
(2) Despite subsection (1), the holders of securities of a class or series of a class of securities of an investment fund must vote separately as a class or series of a class on a matter referred to in subsection 5.1(1) if that class or series of a class is affected by the action referred to in subsection 5.1(1) in a manner different from holders of securities of other classes or series of a class.
(3) Despite subsection 5.1(1) and subsections (1) and (2), if the constating documents of the investment fund so provide, the holders of securities of a class or series of a class of securities of an investment fund must not be entitled to vote on a matter referred to in subsection 5.1(1) if they, as holders of the class or series of a class, are not affected by the action referred to in subsection 5.1(1).
5.3 (1) Despite subsection 5.1(1), the approval of securityholders of an investment fund is not required to be obtained for a change referred to in paragraphs 5.1(1)(a) and (a.1)
(a) if
(i) the investment fund is at arm's length to the person or company charging the fee or expense to the investment fund referred to in paragraphs 5.1(1)(a) and (a.1),
(ii) the prospectus of the investment fund discloses that, although the approval of securityholders will not be obtained before making the changes, securityholders will be sent a written notice at least 60 days before the effective date of the change that is to be made that could result in an increase in charges to the investment fund, and
(iii) the notice referred to in subparagraph (ii) is actually sent at least 60 days before the effective date of the change; or
(b) if, in the case of a mutual fund,
(i) the mutual fund is permitted by this Instrument to be described as a "no-load" fund,
(ii) the prospectus of the mutual fund discloses that securityholders will be sent a written notice at least 60 days before the effective date of a change that is to be made that could result in an increase in charges to the mutual fund, and
(iii) the notice referred to in subparagraph (ii) is actually sent at least 60 days before the effective date of the change.
(2) Despite subsection 5.1(1), the approval of securityholders of an investment fund is not required to be obtained for a change referred to in paragraph 5.1(1)(f) if either of the following paragraphs apply:
(a) all of the following apply:
(i) the independent review committee of the investment fund has approved the change under subsection 5.2(2) of NI 81-107;
(ii) the investment fund is being reorganized with, or its assets are being transferred to, another investment fund to which this Instrument and NI 81-107 apply and that is managed by the manager, or an affiliate of the manager, of the investment fund;
(iii) all of the following apply to the reorganization or transfer of assets of the investment fund:
(A) subparagraph 5.6(1)(a)(i), clause 5.6(1)(a)(ii)(A), subparagraph 5.6(1)(a)(iii) and subparagraph 5.6(1)(a)(iv);
(B) subparagraph 5.6(1)(b)(i);
(C) paragraph 5.6(1)(c);
(D) paragraph 5.6(1)(d);
(E) paragraph 5.6(1)(g);
(F) paragraph 5.6(1)(h);
(G) paragraph 5.6(1)(i);
(H) paragraph 5.6(1)(j);
(I) paragraph 5.6(1)(k);
(iv) the prospectus of the investment fund discloses that, although the approval of securityholders may not be obtained before making the change, securityholders will be sent a written notice at least 60 days before the effective date of the change;
(v) the notice referred to in subparagraph (iv) to securityholders is sent at least 60 days before the effective date of the change;
(b) all of the following apply:
(i) the investment fund is a non-redeemable investment fund that is being reorganized with, or its assets are being transferred to, a mutual fund that is
(A) a mutual fund to which this Instrument and NI 81-107 apply,
(B) managed by the manager, or an affiliate of the manager, of the investment fund,
(C) not in default of any requirement of securities legislation, and
(D) a reporting issuer in the local jurisdiction and the mutual fund has a current prospectus in the local jurisdiction;
(ii) the transaction is a tax-deferred transaction under subsection 85(1) of the ITA;
(iii) the securities of the investment fund do not give securityholders of the investment fund the right to request that the investment fund redeem the securities;
(iv) since its inception, there has been no market through which securityholders of the investment fund could sell securities of the investment fund;
(v) every prospectus of the investment fund discloses that
(A) securityholders of the investment fund, other than the manager, promoter or an affiliate of the manager or promoter, will cease to be securityholders of the investment fund within 30 months following the completion of the initial public offering by the investment fund, and
(B) the investment fund will, within 30 months following the completion of the initial public offering of the investment fund, undertake a reorganization with, or transfer its assets to, a mutual fund that is managed by the manager of the investment fund or by an affiliate of the manager of the investment fund;
(vi) the mutual fund bears none of the costs and expenses associated with the transaction;
(vii) the reorganization or transfer of assets of the investment fund complies with subparagraphs 5.3(2)(a)(i), (iv) and (v) and paragraphs 5.6(1)(d) and (k).
5.3.1 The auditor of an investment fund must not be changed unless
(a) the independent review committee of the investment fund has approved the change of auditor under subsection 5.2(2) of NI 81-107;
(b) the prospectus of the investment fund discloses that, although the approval of securityholders will not be obtained before making the change, securityholders will be sent a written notice at least 60 days before the effective date of the change, and
(c) the notice referred to in paragraph (b) to securityholders is sent 60 days before the effective date of the change.
5.4 (1) A meeting of securityholders of an investment fund called to consider any matter referred to in subsection 5.1(1) must be called on written notice sent at least 21 days before the date of the meeting.
(2) The notice referred to in subsection (1) must contain or be accompanied by the following:
(a) a statement in an information circular that includes all of the following:
(i) a description of the change or transaction proposed to be made or entered into;
(ii) in the case of a matter referred to in paragraph 5.1(1)(a) or (a.1), the effect that the change would have had on the management expense ratio of the investment fund if the change were in effect throughout the investment fund's last completed financial year;
(iii) in the case of a matter referred to in paragraph 5.1(1)(b),
(A) all material information regarding the business, management and operations of the new manager, including, for greater certainty, details of the history and background of its executive officers and directors within the 5 years preceding the date of the notice or statement,
(B) a description of all material effects the change will have on the business, operations or affairs of the investment fund,
(C) a description of all material effects the change will have on the investment fund's securityholders, and
(D) a description of any material changes made to any material contract regarding the administration of the investment fund;
(iv) the date of the proposed implementation of the change or transaction;
(b) all information and documents required to be sent in order to comply with the applicable proxy solicitation provisions of securities legislation for the meeting.
5.5 (1) The approval of the securities regulatory authority or regulator is required before
(a) [Repealed]
(a.1) [Repealed]
(b) a reorganization or transfer of assets of an investment fund is implemented, if the transaction will result in the securityholders of the investment fund becoming securityholders in another issuer; or
(c) [Repealed]
(d) an investment fund suspends, other than under section 10.6, the rights of securityholders to request that the investment fund redeem their securities.
(2) [Repealed]
(3) Despite subsection (1), in Ontario only the regulator may grant an approval referred to in subsection (1).
5.6 (1) Despite subsection 5.5(1), the approval of the securities regulatory authority or regulator is not required to implement a transaction referred to in paragraph 5.5(1)(b) if all of the following paragraphs apply:
(a) the investment fund is being reorganized with, or its assets are being transferred to, another investment fund to which this Instrument applies, and all of the following apply:
(i) the other investment fund is managed by the manager, or an affiliate of the manager, of the investment fund;
(ii) either of the following apply:
(A) a reasonable person would consider the other investment fund to have substantially similar fundamental investment objectives and valuation procedures, and a substantially similar fee structure, to those of the investment fund;
(B) if the other investment fund has different fundamental investment objectives or valuation procedures or a different fee structure, the following apply:
(I) the manager reasonably believes that the transaction is in the best interests of the investment fund despite the differences;
(II) the circular referred to in subparagraph (f)(i) includes disclosure of the differences and explains why the manager is of the belief that the transaction is in the best interests of the investment fund despite the differences;
(iii) the other investment fund is not in default of any requirement of securities legislation;
(iv) the other investment fund is a reporting issuer in the local jurisdiction and, if it is a mutual fund, has a current prospectus in the local jurisdiction;
(b) either of the following apply:
(i) the transaction is a "qualifying exchange" within the meaning of section 132.2 of the ITA or is a tax-deferred transaction under subsection 85(1), 85.1(1), 86(1) or 87(1) of the ITA;
(ii) if the transaction is not a "qualifying exchange" within the meaning of section 132.2 of the ITA or a tax-deferred transaction under subsection 85(1), 85.1(1), 86(1) or 87(1) of the ITA, the following apply:
(A) the manager reasonably believes that the transaction is in the best interests of the investment fund despite the tax treatment of the transaction;
(B) the circular referred to in subparagraph (f)(i)
(I) discloses that the transaction is not a "qualifying exchange" within the meaning of section 132.2 of the ITA or a tax-deferred transaction under subsection 85(1), 85.1(1), 86(1) or 87(1) of the ITA,
(II) discloses the reason why the transaction is not structured so that subparagraph (i) applies, and
(III) explains why the manager is of the belief that the transaction is in the best interests of the investment fund despite the tax treatment of the transaction;
(c) the transaction contemplates the wind-up of the investment fund as soon as reasonably possible following the transaction;
(d) the portfolio assets of the investment fund to be acquired by the other investment fund as part of the transaction
(i) may be acquired by the other investment fund in compliance with this Instrument, and
(ii) are acceptable to the portfolio adviser of the other investment fund and consistent with the other investment fund's fundamental investment objectives;
(e) the transaction is approved
(i) by the securityholders of the investment fund in accordance with paragraph 5.1(1)(f), unless subsection 5.3(2) applies, and
(ii) if required, by the securityholders of the other investment fund in accordance with paragraph 5.1(1)(g);
(f) the materials sent to securityholders of the investment fund in connection with the approval under paragraph 5.1(1)(f) include
(i) a circular that, in addition to other requirements prescribed by law, describes the proposed transaction, the investment fund into which the investment fund will be reorganized, the income tax considerations for the investment funds participating in the transaction and their securityholders, and, if the investment fund is a corporation and the transaction involves its shareholders becoming securityholders of an investment fund that is established as a trust, a description of the material differences between being a shareholder of a corporation and being a securityholder of a trust,
(ii) if the other investment fund is a mutual fund, the most recently filed fund facts document or ETF facts document for the other investment fund, and
(iii) a statement that securityholders may, in respect of the reorganized investment fund,
(A) obtain all of the following documents at no cost by contacting the reorganized investment fund at an address or telephone number specified in the statement:
(I) if the reorganized investment fund is a mutual fund, the current prospectus;
(II) [Repealed]
(III) as applicable, the most recently filed fund facts document;
(IV) the most recently filed annual financial statements and interim financial reports;
(V) the most recently filed annual and interim fund reports
management reports of fund performance, or(B) access those documents at the designated website address;
(g) the investment fund has complied with Part 11 of National Instrument 81-106 Investment Fund Continuous Disclosure in connection with the making of the decision to proceed with the transaction by the board of directors of the manager of the investment fund or of the investment fund;
(h) the investment funds participating in the transaction bear none of the costs and expenses associated with the transaction;
(i) if the investment fund is a mutual fund, securityholders of the investment fund continue to have the right to redeem securities of the investment fund up to the close of business on the business day immediately before the effective date of the transaction;
(j) if the investment fund is a non-redeemable investment fund, all of the following apply:
(i) the investment fund issues and files a news release that discloses the transaction;
(ii) securityholders of the investment fund may redeem securities of the investment fund at a date that is after the date of the news release referred to in subparagraph (i) and before the effective date of the transaction;
(iii) the securities submitted for redemption in accordance with subparagraph (ii) are redeemed at a price equal to their net asset value per security on the redemption date;
(k) the consideration offered to securityholders of the investment fund for the transaction has a value that is equal to the net asset value of the investment fund calculated on the date of the transaction.
(1.1) Despite subsection 5.5(1), the approval of the securities regulatory authority or regulator is not required to implement a transaction referred to in paragraph 5.5(1)(b) if all the conditions in paragraph 5.3(2)(b) are satisfied and the independent review committee of the mutual fund involved in the transaction has approved the transaction in accordance with subsection 5.2(2) of NI 81-107.
(2) An investment fund that has continued after a transaction described in paragraph 5.5(1)(b) must, if the audit report accompanying its audited financial statements for its first completed financial year after the transaction contains a modified opinion in respect of the value of the portfolio assets acquired by the investment fund in the transaction, send a copy of those financial statements to each person or company that was a securityholder of an investment fund that was terminated as a result of the transaction and that is not a securityholder of the investment fund.
5.7 (1) An application for an approval required under section 5.5 must contain,
(a) [Repealed]
(b) if the application is required by paragraph 5.5(1)(b),
(i) details of the proposed transaction,
(ii) details of the total annual returns of the investment fund and, if the other issuer is an investment fund, the other issuer for each of the previous five years,
(iii) a description of the differences between, as applicable, the fundamental investment objectives, investment strategies, valuation procedures and fee structure of the investment fund and the other issuer and any other material differences between the investment fund and the other issuer, and
(iv) a description of those elements of the proposed transaction that make section 5.6 inapplicable;
(c) [Repealed]
(d) if the application relates to a matter that would constitute a material change for the investment fund, a draft amendment to the prospectus and, if applicable, to the fund facts document of the investment fund reflecting the change; and
(e) if the matter is one that requires the approval of securityholders, confirmation that the approval has been obtained or will be obtained before the change is implemented.
(2) An investment fund that applies for an approval under paragraph 5.5(1)(d) must
(a) make that application to the securities regulatory authority or regulator in the jurisdiction in which the head office or registered office of the investment fund is situated; and
(b) concurrently file a copy of the application so made with the securities regulatory authority or the regulator in the local jurisdiction if the head office or registered office of the investment fund is not situated in the local jurisdiction.
(3) An investment fund that has complied with subsection (2) in the local jurisdiction may suspend the right of securityholders to request that the investment fund redeem their securities if
(a) the securities regulatory authority or regulator in the jurisdiction in which the head office or registered office of the investment fund is situated has granted approval to the application made under paragraph (2)(a); and
(b) the securities regulatory authority or regulator in the local jurisdiction has not notified the investment fund, by the close of business on the business day immediately following the day on which the copy of the application referred to in paragraph (2)(b) was received, either that
(i) the securities regulatory authority or regulator has refused to grant approval to the application, or
(ii) this subsection may not be relied upon by the investment fund in the local jurisdiction.
5.8 (1) A person or company must not continue to act as manager of an investment fund following a direct or indirect change of control of the person or company unless
(a) notice of the change of control was given to all securityholders of the investment fund at least 60 days before the change; and
(b) the notice referred to in paragraph (a) contains the information that would be required by law to be provided to securityholders if securityholder approval of the change were required to be obtained.
(2) A mutual fund must not terminate unless notice of the termination is given to all securityholders of the mutual fund at least 60 days before termination.
(3) The manager of a mutual fund that has terminated must give notice of the termination to the securities regulatory authority within 30 days of the termination.
5.8.1 (1) A non-redeemable investment fund must not terminate unless the investment fund first issues and files a news release that discloses the termination.
(2) A non-redeemable investment fund must not terminate earlier than 15 days or later than 90 days after the filing of the news release under subsection (1).
(3) Subsections (1) and (2) do not apply in respect of a transaction referred to in paragraph 5.1(1)(f).
5.9 (1) The investment fund conflict of interest investment restrictions and the investment fund conflict of interest reporting requirements do not apply to a transaction referred to in paragraph 5.5(1)(b) if the approval of the securities regulatory authority or regulator has been given to the transaction.
(2) The investment fund conflict of interest investment restrictions and the investment fund conflict of interest reporting requirements do not apply to a transaction described in section 5.6.
5.10 [Repealed]
6.1 (1) Except as provided in sections 6.8, 6.8.1 and 6.9, all portfolio assets of an investment fund must be held under the custodianship of one custodian that satisfies the requirements of section 6.2.
(2) Except as provided in subsection 6.5(3) and sections 6.8, 6.8.1 and 6.9, portfolio assets of an investment fund must be held
(a) in Canada by the custodian or a sub-custodian of the investment fund; or
(b) outside Canada by the custodian or a sub-custodian of the investment fund, if appropriate to facilitate portfolio transactions of the investment fund outside Canada.
(3) The custodian or a sub-custodian of an investment fund may appoint one or more sub-custodians to hold portfolio assets of the investment fund, if
(a) in the case of an appointment by the custodian, the investment fund consents in writing to the appointment,
(a.1) in the case of an appointment by a sub-custodian, the investment fund and the custodian of the investment fund consent in writing to the appointment,
(b) the sub-custodian that is to be appointed is an entity described in section 6.2 or 6.3, as applicable,
(c) the arrangements under which a sub-custodian is appointed are such that the investment fund may enforce rights directly, or require the custodian or a sub-custodian to enforce rights on behalf of the investment fund, to the portfolio assets held by the appointed sub-custodian, and
(d) the appointment is otherwise in compliance with this Instrument.
(4) The written consent referred to in paragraphs (3)(a) and (a.1) may be in the form of a general consent, contained in the agreement governing the relationship between the investment fund and the custodian, or the custodian and the sub-custodian, to the appointment of entities that are part of an international network of sub-custodians within the organization of the appointed custodian or sub-custodian.
(5) A custodian or sub-custodian must provide to the investment fund a list of all entities that are appointed sub-custodians under a general consent referred to in subsection (4).
(6) Despite any other provisions of this Part, the manager of an investment fund must not act as custodian or sub-custodian of the investment fund.
6.2 If portfolio assets are held in Canada by a custodian or sub-custodian, the custodian or sub-custodian must be one of the following:
1. a bank listed in Schedule I, II or III of the Bank Act (Canada);
2. a trust company that is incorporated under the laws of Canada or a jurisdiction and licensed or registered under the laws of Canada or a jurisdiction, and that has equity, as reported in its most recent audited financial statements, of not less than $10,000,000;
3. a company that is incorporated under the laws of Canada or of a jurisdiction, and that is an affiliate of a bank or trust company referred to in paragraph 1 or 2, if either of the following applies:
(a) the company has equity, as reported in its most recent audited financial statements of not less than $10,000,000;
(b) the bank or trust company has assumed responsibility for all of the custodial obligations of the company for that investment fund.
6.3 If portfolio assets are held outside of Canada by a sub-custodian, the sub-custodian must be one of the following:
1. an entity referred to in section 6.2;
2. an entity that
(a) is incorporated or organized under the laws of a country, or a political subdivision of a country, other than Canada,
(b) is regulated as a banking institution or trust company by the government, or an agency of the government, of the country under the laws of which it is incorporated or organized, or a political subdivision of that country, and
(c) has equity, as reported in its most recent audited financial statements, of not less than the equivalent of$100,000,000;
3. an affiliate of an entity referred to in paragraph 1 or 2 if either of the following applies:
(a) the affiliate has equity, as reported in its most recent audited financial statements of not less than the equivalent of$100,000,000;
(b) the entity referred to in paragraph 1 or 2 has assumed responsibility for all of the custodial obligations of the affiliate for that investment fund.
6.4 (1) All custodian agreements and sub-custodian agreements of an investment fund must provide for
(a) the location of portfolio assets,
(b) any appointment of a sub-custodian,
(c) requirements concerning lists of sub-custodians,
(d) the method of holding portfolio assets,
(e) the standard of care and responsibility for loss, and
(f) requirements concerning review and compliance reports.
(2) A sub-custodian agreement concerning the portfolio assets of an investment fund must provide for the safekeeping of portfolio assets on terms consistent with the custodian agreement of the investment fund.
(2.1) An agreement referred to under subsections (1) and (2) must comply with the requirements of this Part.
(3) A custodian agreement or sub-custodian agreement concerning the portfolio assets of an investment fund must not
(a) provide for the creation of any security interest on the portfolio assets of the investment fund except for a good faith claim for payment of the fees and expenses of the custodian or a sub-custodian for acting in that capacity or to secure the obligations of the investment fund to repay borrowings by the investment fund from the custodian or a sub-custodian for the purpose of settling portfolio transactions; or
(b) contain a provision that would require the payment of a fee to the custodian or a sub-custodian for the transfer of the beneficial ownership of portfolio assets of the investment fund, other than for safekeeping and administrative services in connection with acting as custodian or sub-custodian.
6.5 (1) Except as provided in subsections (2) and (3) and sections 6.8, 6.8.1 and 6.9, portfolio assets of an investment fund not registered in the name of the investment fund must be registered in the name of the custodian or a sub-custodian of the investment fund, or any of their respective nominees, with an account number or other designation in the records of the custodian sufficient to show that the beneficial ownership of the portfolio assets is vested in the investment fund.
(2) The custodian or a sub-custodian of an investment fund, or an applicable nominee, must segregate portfolio assets issued in bearer form to show that the beneficial ownership of the property is vested in the investment fund.
(3) The custodian or a sub-custodian of an investment fund may deposit portfolio assets of the investment fund with a depository, or a clearing agency, that operates a book-based system.
(4) The custodian or a sub-custodian of an investment fund arranging for the deposit of portfolio assets of the investment fund with, and their delivery to, a depository, or clearing agency, that operates a book-based system must ensure that the records of any of the applicable participants in that book-based system or of the custodian contain an account number or other designation sufficient to show that the beneficial ownership of the portfolio assets is vested in the investment fund.
(5) An investment fund must not pay a fee to the custodian or a sub-custodian of the investment fund for the transfer of beneficial ownership of portfolio assets of the investment fund other than for safekeeping and administrative services in connection with acting as custodian or sub-custodian.
6.6 (1) The custodian and each sub-custodian of an investment fund, in carrying out their duties concerning the safekeeping of, and dealing with, the portfolio assets of the investment fund, must exercise
(a) the degree of care, diligence and skill that a reasonably prudent person would exercise in the circumstances; or
(b) at least the same degree of care as they exercise with respect to their own property of a similar kind, if this is a higher degree of care than the degree of care referred to in paragraph (a).
(2) An investment fund must not relieve the custodian or a sub-custodian of the investment fund from liability to the investment fund or to a securityholder of the investment fund for loss that arises out of the failure of the custodian or sub-custodian to exercise the standard of care imposed by subsection (1).
(3) An investment fund may indemnify the custodian or a sub-custodian against legal fees, judgments and amounts paid in settlement, actually and reasonably incurred by that entity in connection with custodial or sub-custodial services provided by that entity to the investment fund, if those fees, judgments and amounts were not incurred as a result of a breach of the standard of care imposed by subsection (1).
(4) An investment fund must not incur the cost of any portion of liability insurance that insures the custodian or a sub-custodian for a liability, except to the extent that the custodian or sub-custodian may be indemnified for that liability under this section.
6.7 (1) The custodian of an investment fund must, on a periodic basis not less frequently than annually,
(a) review the custodian agreement and all sub-custodian agreements of the investment fund to determine if those agreements are in compliance with this Part;
(b) make reasonable enquiries as to whether each sub-custodian satisfies the applicable requirements of section 6.2 or 6.3; and
(c) make or cause to be made any changes that may be necessary to ensure that
(i) the custodian and sub-custodian agreements are in compliance with this Part; and
(ii) all sub-custodians of the investment fund satisfy the applicable requirements of section 6.2 or6.3.
(2) The custodian of an investment fund must, within 60 days after the end of each financial year of the investment fund, advise the investment fund in writing
(a) of the names and addresses of all sub-custodians of the investment fund;
(b) whether the custodian and sub-custodian agreements are in compliance with this Part; and
(c) whether, to the best of the knowledge and belief of the custodian, each sub-custodian satisfies section 6.2 or 6.3, as applicable.
(3) A copy of the report referred to in subsection (2) must be delivered by or on behalf of the investment fund to the securities regulatory authority within 30 days after the filing of the annual financial statements of the investment fund.
6.8 (1) An investment fund may deposit portfolio assets as margin for transactions in Canada involving clearing corporation options, options on futures, standardized futures or cleared specified derivatives with a member of a regulated clearing agency or with a dealer that is a member of an SRO that is a participating member of CIPF if the amount of margin deposited does not, when aggregated with the amount of margin already held by the member or dealer on behalf of the investment fund, exceed 10% of the net asset value of the investment fund as at the time of deposit.
(2) An investment fund may deposit portfolio assets with a member of a regulated clearing agency or with a dealer as margin for transactions outside Canada involving clearing corporation options, options on futures, standardized futures or cleared specified derivatives if
(a) the member or dealer is a member of a regulated clearing agency, futures exchange or stock exchange, and, as a result in any case, is subject to a regulatory audit,
(b) the member or dealer has a net worth, determined from its most recent audited financial statements, in excess of the equivalent of $50 million, and
(c) the amount of margin deposited does not, when aggregated with the amount of margin already held by the member or dealer on behalf of the investment fund, exceed 10% of the net asset value of the investment fund as at the time of deposit.
(3) An investment fund may deposit with its counterparty portfolio assets over which it has granted a security interest in connection with a particular specified derivatives transaction.
(3.1) An investment fund may deposit with its lender, portfolio assets over which it has granted a security interest in connection with a borrowing agreement to which section 2.6 applies.
(4) The agreement by which portfolio assets are deposited in accordance with subsection (1), (2), (3) or (3.1) must require the person or company holding the portfolio assets to ensure that its records show that the investment fund is the beneficial owner of the portfolio assets.
(5) An investment fund may deliver portfolio assets to a person or company in satisfaction of its obligations under a borrowing, securities lending, repurchase or reverse repurchase agreement that complies with this Instrument if the collateral, cash proceeds or purchased securities that are delivered to the investment fund in connection with the transaction are held under the custodianship of the custodian or a sub-custodian of the investment fund in compliance with this Part.
6.8.1 (1) Unless the borrowing agent is the investment fund's custodian or sub-custodian, if an investment fund deposits portfolio assets with a borrowing agent as security in connection with a short sale of securities, the market value of portfolio assets deposited with the borrowing agent must not, when aggregated with the market value of portfolio assets already held by the borrowing agent as security for outstanding short sales of securities by the investment fund,
(a) in the case of a mutual fund, other than an alternative mutual fund, exceed 10% of the net asset value of the mutual fund at the time of deposit, and
(b) in the case of an alternative mutual fund or a non-redeemable investment fund, exceed 25% of the net asset value of the alternative mutual fund or non-redeemable investment fund at the time of deposit.
(2) An investment fund must not deposit portfolio assets as security in connection with a short sale of securities with a dealer in Canada unless the dealer is a registered dealer and is a member of IIROC.
(3) An investment fund must not deposit portfolio assets as security in connection with a short sale of securities with a dealer outside of Canada unless that dealer
(a) is a member of a stock exchange and is subject to a regulatory audit; and
(b) has a net worth, determined from its most recent audited financial statements, in excess of the equivalent of $50 million.
6.9 An investment fund may deposit cash in Canada with an entity referred to in paragraph 1 or 2 of section 6.2 to facilitate the payment of regular operating expenses of the investment fund.
7.1 (1) A mutual fund, other than an alternative mutual fund, must not pay, or enter into arrangements that would require it to pay, and securities of a mutual fund must not be sold on the basis that an investor would be required to pay, a fee that is determined by the performance of the mutual fund unless
(a) the fee is calculated with reference to a benchmark or index that
(i) reflects the market sectors in which the mutual fund invests according to its fundamental investment objectives,
(ii) is available to persons or companies other than the mutual fund and persons providing services to it, and
(iii) is a total return benchmark or index;
(b) the payment of the fee is based upon a comparison of the cumulative total return of the mutual fund against the cumulative total percentage increase or decrease of the benchmark or index for the period that began immediately after the last period for which the performance fee was paid; and
(c) the method of calculation of the fee and details of the composition of the benchmark or index are described in the prospectus of the mutual fund.
(2) An alternative mutual fund must not pay, or enter into arrangements that would require it to pay, and must not sell securities of an alternative mutual fund on the basis that an investor would be required to pay, a fee that is determined by the performance of the alternative mutual fund unless
(a) the payment of the fee is based on the cumulative total return of the alternative mutual fund for the period that began immediately after the last period for which the performance fee was paid, and
(b) the method of calculating the fee is described in the alternative mutual fund's prospectus.
7.2 Section 7.1 applies to fees payable to a portfolio adviser of a mutual fund that has more than one portfolio adviser, if the fees are calculated on the basis of the performance of the portfolio assets under management by that portfolio adviser, as if those portfolio assets were a separate mutual fund.
8.1 A person or company must not sell securities of a mutual fund by way of a contractual plan unless
(a) the contractual plan was established, and its terms described in a prospectus that was filed with the securities regulatory authority, before the date that this Instrument came into force;
(b) there have been no changes made to the contractual plan or the rights of securityholders under the contractual plan since the date that this Instrument came into force; and
(c) the contractual plan has continued to be operated in the same manner after the date that this Instrument came into force as it was on that date.
9.0.1 This Part, other than subsection 9.3(2), does not apply to an exchange-traded mutual fund that is not in continuous distribution.
9.1 (0.1) This section does not apply to an exchange-traded mutual fund.
(1) Each purchase order for securities of a mutual fund received by a participating dealer at a location that is not its principal office must, on the day the order is received, be sent by same day or next day courier, same day or next day priority post, telephone or electronic means, without charge to the person or company placing the order or to the mutual fund, to the principal office of the participating dealer or a person or company providing services to the participating dealer.
(2) Each purchase order for securities of a mutual fund received by a participating dealer at its principal office, a person or company providing services to the participating dealer, or by the principal distributor of the mutual fund at a location that is not an order receipt office of the mutual fund must, on the day the order is received, be sent by same day or next day courier, same day or next day priority post, telephone or electronic means, without charge to the person or company placing the order or to the mutual fund, to an order receipt office of the mutual fund.
(3) Despite subsections (1) and (2), a purchase order for securities of a mutual fund received at a location referred to in those subsections after normal business hours on a business day, or on a day that is not a business day, may be sent, in the manner and to the place required by those subsections, on the next business day.
(4) A participating dealer, a principal distributor or a person or company providing services to the participating dealer or principal distributor, that sends purchase orders electronically may
(a) specify a time on a business day by which a purchase order must be received in order that it be sent electronically on that business day; and
(b) despite subsections (1) and (2), send electronically on the next business day a purchase order received after the time specified under paragraph (a).
(5) A mutual fund is deemed to have received a purchase order for securities of the mutual fund when the order is received at an order receipt office of the mutual fund.
(6) Despite subsection (5), a mutual fund may provide that a purchase order for securities of the mutual fund received at an order receipt office of the mutual fund after a specified time on a business day, or on a day that is not a business day, will be considered to be received by the mutual fund on the next business day following the day of actual receipt.
(7) A principal distributor or participating dealer must ensure that a copy of each purchase order received in a jurisdiction is sent, by the time it is sent to the order receipt office of the mutual fund under subsection (2), to a person responsible for the supervision of trades made on behalf of clients for the principal distributor or participating dealer in the jurisdiction.
9.2 A mutual fund may reject a purchase order for the purchase of securities of the mutual fund if
(a) the rejection of the order is made no later than one business day after receipt by the mutual fund of the order;
(b) on rejection of the order, all cash received with the order is refunded immediately; and
(c) the prospectus of the mutual fund states that the right to reject a purchase order for securities of the mutual fund is reserved and reflects the requirements of paragraphs (a) and (b).
9.3 (1) The issue price of a security of a mutual fund to which a purchase order pertains must be the net asset value per security of that class, or series of a class, next determined after the receipt by the mutual fund of the order.
(2) The issue price of a security of an exchange-traded mutual fund that is not in continuous distribution, or of a non-redeemable investment fund, must not,
(a) as far as reasonably practicable, be a price that causes dilution of the net asset value of other outstanding securities of the investment fund at the time the security is issued, and
(b) be a price that is less than the most recent net asset value per security of that class, or series of a class, calculated prior to the pricing of the offering.
9.4 (1) A principal distributor, a participating dealer, or a person or company providing services to the principal distributor or participating dealer must forward any cash or securities received for payment of the issue price of securities of a mutual fund to an order receipt office of the mutual fund so that the cash or securities arrive at the order receipt office as soon as practicable and in any event no later than the second business day after the pricing date.
(2) Payment of the issue price of securities of a mutual fund must be made to the mutual fund on or before the second business day after the pricing date for the securities by using any or a combination of the following methods of payment:
(a) by paying cash in a currency in which the net asset value per security of the mutual fund is calculated;
(b) by making good delivery of securities if
(i) the mutual fund would at the time of payment be permitted to purchase those securities,
(ii) the securities are acceptable to the portfolio adviser of the mutual fund and consistent with the mutual fund's investment objectives, and
(iii) the value of the securities is at least equal to the issue price of the securities of the mutual fund for which they are payment, valued as if the securities were portfolio assets of the mutual fund.
(3) [Repealed]
(4) If payment of the issue price of the securities of a mutual fund to which a purchase order pertains is not made on or before the second business day after the pricing date or if the mutual fund has been paid the issue price by a cheque or method of payment that is subsequently not honoured,
(a) the mutual fund must redeem the securities to which the purchase order pertains as if it had received an order for the redemption of the securities on the third business day after the pricing date or on the day on which the mutual fund first knows that the method of payment will not be honoured; and
(b) the amount of the redemption proceeds derived from the redemption must be applied to reduce the amount owing to the mutual fund on the purchase of the securities and any banking costs incurred by the mutual fund in connection with the dishonoured cheque.
(5) If the amount of the redemption proceeds referred to in subsection (4) exceeds the aggregate of issue price of the securities and any banking costs incurred by the mutual fund in connection with the dishonoured cheque, the difference must belong to the mutual fund.
(6) If the amount of the redemption proceeds referred to in subsection (4) is less than the issue price of the securities and any banking costs incurred by the mutual fund in connection with the dishonoured cheque,
(a) if the mutual fund has a principal distributor, the principal distributor must pay, immediately upon notification by the mutual fund, to the mutual fund the amount of the deficiency; or
(b) if the mutual fund does not have a principal distributor, the participating dealer that delivered the relevant purchase order to the mutual fund must pay immediately, upon notification by the mutual fund, to the mutual fund the amount of the deficiency.
9.1.1 An investment fund must not
(a) issue a conventional warrant or right, or
(b) enter into a short position in a specified derivative the underlying interest of which is a security of the investment fund.
10.1 (1) An investment fund must not pay redemption proceeds unless
(a) if the security of the investment fund to be redeemed is represented by a certificate, the investment fund has received the certificate or appropriate indemnities in connection with a lost certificate; and
(b) either
(i) the investment fund has received a written redemption order, duly completed and executed by or on behalf of the securityholder, or
(ii) the investment fund permits the making of redemption orders by telephone or electronic means by, or on behalf of, a securityholder who has made prior arrangements with the investment fund in that regard and the relevant redemption order is made in compliance with those arrangements.
(2) An investment fund may establish reasonable requirements applicable to securityholders who wish to have the investment fund redeem securities, not contrary to this Instrument, as to procedures to be followed and documents to be delivered by the following times:
(a) in the case of a mutual fund, other than an exchange-traded mutual fund that is not in continuous distribution, by the time of delivery of a redemption order to an order receipt office of the mutual fund;
(a.1) in the case of an exchange-traded mutual fund that is not in continuous distribution or of a non-redeemable investment fund, by the time of delivery of a redemption order;
(b) by the time of payment of redemption proceeds.
(2.1) If disclosed in its prospectus, an alternative mutual fund may include, as part of the requirements contemplated in subsection (2), a provision that securityholders of the alternative mutual fund may not redeem their securities for a period up to 6 months after the date on which the receipt is issued for the initial prospectus of the alternative mutual fund.
(3) A manager of an investment fund must provide to securityholders of the investment fund at least annually a statement containing the following:
(a) a description of the requirements referred to in subsection (1);
(b) a description of the requirements established by the investment fund under subsection (2);
(c) a detailed reference to all documentation required for redemption of securities of the investment fund;
(d) detailed instructions on the manner in which documentation is to be delivered to participating dealers, the investment fund or a person or company providing services to the investment fund to which a redemption order may be made;
(e) a description of all other procedural or communication requirements;
(f) an explanation of the consequences of failing to meet timing requirements.
(4) The statement referred to in subsection (3) is not required to be separately provided, in any year, if the requirements are described in any document that is sent to all securityholders in that year.
10.2 (0.1) This section does not apply to an exchange-traded mutual fund.
(1) Each redemption order for securities of a mutual fund received by a participating dealer at a location that is not its principal office must, on the day the order is received, be sent by same day or next day courier, same day or next day priority post, telephone or electronic means, without charge to the relevant securityholder or to the mutual fund, to the principal office of the participating dealer or a person or company providing services to the participating dealer.
(2) Each redemption order for securities of a mutual fund received by a participating dealer at its principal office, by the principal distributor of the mutual fund at a location that is not an order receipt office of the mutual fund, or a person or company providing services to the participating dealer or principal distributor must, on the day the order is received, be sent by same day or next day courier, same day or next day priority post, telephone or electronic means, without charge to the relevant securityholder or to the mutual fund, to an order receipt office of the mutual fund.
(3) Despite subsections (1) and (2), a redemption order for securities of a mutual fund received at a location referred to in those subsections after normal business hours on a business day, or on a day that is not a business day, may be sent, in the manner and to the place required by those subsections, on the next business day.
(4) A participating dealer, a principal distributor, or a person or company providing services to the participating dealer or principal distributor, that sends redemption orders electronically may
(a) specify a time on a business day by which a redemption order must be received in order that it be sent electronically on that business day; and
(b) despite subsections (1) and (2), send electronically on the next business day a redemption order received after the time specified under paragraph (a).
(5) A mutual fund is deemed to have received a redemption order for securities of the mutual fund when the order is received at an order receipt office of the mutual fund or all requirements of the mutual fund established under paragraph 10.1(2)(a) have been satisfied, whichever is later.
(6) If a mutual fund determines that its requirements established under paragraph 10.1(2)(a) have not been satisfied, the mutual fund must notify the securityholder making the redemption order, by the close of business on the business day after the date of the delivery to the mutual fund of the incomplete redemption order, that its requirements established under paragraph 10.1(2)(a) have not been satisfied and must specify procedures still to be followed or the documents still to be delivered by that securityholder.
(7) Despite subsection (5), a mutual fund may provide that orders for the redemption of securities that are received at an order receipt office of the mutual fund after a specified time on a business day, or on a day that is not a business day, will be considered to be received by the mutual fund on the next business day following the day of actual receipt.
10.3 (1) The redemption price of a security of a mutual fund to which a redemption order pertains must be the net asset value per security of that class, or series of a class, next determined after the receipt by the mutual fund of the order.
(2) Despite subsection (1), the redemption price of a security of an exchange-traded mutual fund that is not in continuous distribution may be a price that is less than the net asset value of the security and that is determined on a date specified in the exchange-traded mutual fund's prospectus.
(3) Despite subsection (1), the redemption price of a security of an exchange-traded mutual fund that is in continuous distribution may, if a securityholder redeems fewer than the manager-prescribed number of units, be a price that is calculated by reference to the closing price of the security on the stock exchange on which the security is listed and posted for trading, next determined after the receipt by the exchange-traded mutual fund of the redemption order.
(4) The redemption price of a security of a non-redeemable investment fund must not be a price that is more than the net asset value of the security determined on a redemption date specified in the prospectus of the investment fund.
(5) Despite subsection (1), an alternative mutual fund may redeem securities of the alternative mutual fund at a price that is equal to the net asset value for those securities determined on the first or second business day after the date of receipt by the alternative mutual fund of the redemption order if
(a) the alternative mutual fund has established a policy providing for the redemption price to be calculated on such a basis, and
(b) the policy has been disclosed in the alternative mutual fund's prospectus before the policy's implementation.
10.4 (1) Subject to subsection 10.1(1) and to compliance with any requirements established by the mutual fund under paragraph 10.1(2)(b), a mutual fund must pay the redemption proceeds for securities that are the subject of a redemption order
(a) within two business days after the date of calculation of the net asset value per security used in establishing the redemption price; or
(b) if payment of the redemption proceeds was not made at the time referred to in paragraph (a) because a requirement established under paragraph 10.1(2)(b) or a requirement of subsection 10.1(1) had not been satisfied, within two business days of
(i) the satisfaction of the relevant requirement, or
(ii) the decision by the mutual fund to waive the requirement, if the requirement was a requirement established under paragraph 10.1(2)(b).
(1.1) Despite subsection (1), an exchange-traded mutual fund that is not in continuous distribution or an alternative mutual fund or must pay the redemption proceeds for securities that are the subject of a redemption order no later than 15 business days after the valuation date on which the redemption price was established.
(1.2) A non-redeemable investment fund must pay the redemption proceeds for securities that are the subject of a redemption order no later than 15 business days after the valuation date on which the redemption price was established.
(2) The redemption proceeds for a redeemed security, less any applicable investor fees, must be paid to or to the order of the securityholder of the security.
(3) An investment fund must pay the redemption proceeds for a redeemed security by using any or a combination of the following methods of payment:
(a) by paying cash in the currency in which the net asset value per security of the redeemed security was calculated;
(b) with the prior written consent of the securityholder for a redemption other than an exchange of a manager-prescribed number of units, by making good delivery to the securityholder of portfolio assets, the value of which is equal to the amount at which those portfolio assets were valued in calculating the net asset value per security used to establish the redemption price.
(4) [Repealed]
(5) If the redemption proceeds for a redeemed security are paid in currency, an investment fund is deemed to have made payment
(a) when the investment fund, its manager or principal distributor mails a cheque or transmits funds in the required amount to or to the order of the securityholder of the securities; or
(b) if the securityholder has requested that redemption proceeds be delivered in a currency other than that permitted in subsection (3), when the investment fund delivers the redemption proceeds to the manager or principal distributor of the investment fund for conversion into that currency and delivery forthwith to the securityholder.
10.5 (1) If a requirement of a mutual fund referred to in subsection 10.1(1) or established under paragraph 10.1(2)(b) has not been satisfied on or before the close of business on the tenth business day after the date of the redemption of the relevant securities, and, in the case of a requirement established under paragraph 10.1(2)(b), the mutual fund does not waive satisfaction of the requirement, the mutual fund must
(a) issue, to the person or company that immediately before the redemption held the securities that were redeemed, a number of securities equal to the number of securities that were redeemed, as if the mutual fund had received from the person or company on the tenth business day after the redemption, and accepted immediately before the close of business on the tenth business day after the redemption, an order for the purchase of that number of securities; and
(b) apply the amount of the redemption proceeds to the payment of the issue price of the securities.
(2) If the amount of the issue price of the securities referred to in subsection (1) is less than the redemption proceeds, the difference must belong to the mutual fund.
(3) If the amount of the issue price of the securities referred to in subsection (1) exceeds the redemption proceeds
(a) if the mutual fund has a principal distributor, the principal distributor must pay immediately to the mutual fund the amount of the deficiency;
(b) if the mutual fund does not have a principal distributor, the participating dealer that delivered the relevant redemption order to the mutual fund must pay immediately to the mutual fund the amount of the deficiency; or
(c) if the mutual fund has no principal distributor and no dealer delivered the relevant redemption order to the mutual fund, the manager of the mutual fund must pay immediately to the mutual fund the amount of the deficiency.
10.6 (1) An investment fund may suspend the right of securityholders to request that the investment fund redeem its securities for the whole or any part of a period during which either of the following occurs:
(a) normal trading is suspended on a stock exchange, options exchange or futures exchange within or outside Canada on which securities are listed and posted for trading, or on which specified derivatives are traded, if those securities or specified derivatives represent more than 50% by value, or underlying market exposure, of the total assets of the investment fund without allowance for liabilities and if those securities or specified derivatives are not traded on any other exchange that represents a reasonably practical alternative for the investment fund;
(b) in the case of a clone fund, the investment fund whose performance it tracks has suspended redemptions.
(2) An investment fund that has an obligation to pay the redemption proceeds for securities that have been redeemed in accordance with subsection 10.4(1), (1.1) or (1.2) may postpone payment during a period in which the right of securityholders to request redemption of their securities is suspended, whether that suspension was made under subsection (1) or pursuant to an approval of the securities regulatory authority or regulator.
(3) An investment fund must not accept a purchase order for securities of the investment fund during a period in which it is exercising rights under subsection (1) or at a time in which it is relying on an approval of the securities regulatory authority or regulator contemplated by paragraph 5.5(1)(d).
11.1 (1) Cash received by a principal distributor of a mutual fund, by a person or company providing services to the mutual fund or the principal distributor, or by a person or company providing services to a non-redeemable investment fund, for investment in, or on the redemption of, securities of the investment fund, or on the distribution of assets of the investment fund, until disbursed as permitted by subsection (3),
(a) must be accounted for separately and be deposited in a trust account or trust accounts established and maintained in accordance with the requirements of section 11.3, and
(b) may be commingled only with cash received by the principal distributor or service provider for the sale or on the redemption of other investment fund securities.
(2) Except as permitted by subsection (3), the principal distributor, a person or company providing services to the mutual fund or principal distributor, or a person or company providing services to the non-redeemable investment fund, must not use any of the cash referred to in subsection (1) to finance its own or any other operations in any way.
(3) The principal distributor or person or company providing services to an investment fund or principal distributor may withdraw cash from a trust account referred to in paragraph (1)(a) for any of the following purposes:
(a) remitting to the investment fund the amount or, if subsection (5) applies, the net amount, to be invested in the securities of the investment fund;
(b) remitting to the relevant persons or companies redemption or distribution proceeds being paid on behalf of the investment fund;
(c) paying fees, charges and expenses that are payable by an investor in connection with the purchase, conversion, holding, transfer or redemption of securities of the investment fund.
(4) All interest earned on cash held in a trust account referred to in paragraph (1)(a) must be paid to securityholders or to each of the investment funds to which the trust account pertains, pro rata based on cash flow,
(a) no less frequently than monthly if the amount owing to an investment fund or to a securityholder is $10 or more; and
(b) no less frequently than once a year.
(5) When making payments to an investment fund, the principal distributor or service provider may offset the proceeds of redemption of securities of the investment fund or amounts held for distributions to be paid on behalf of the investment fund held in the trust account against amounts held in the trust account for investment in the investment fund.
11.2 (1) Cash received by a participating dealer, or by a person or company providing services to a participating dealer, for investment in, or on the redemption of, securities of a mutual fund, or on the distribution of assets of a mutual fund, until disbursed as permitted by subsection (3)
(a) must be accounted for separately and must be deposited in a trust account or trust accounts established and maintained in accordance with section 11.3; and
(b) may be commingled only with cash received by the participating dealer or service provider for the sale or on the redemption of other mutual fund securities.
(2) Except as permitted by subsection (3), the participating dealer or person or company providing services to the participating dealer must not use any of the cash referred to in subsection (1) to finance its own or any other operations in any way.
(3) A participating dealer or person or company providing services to the participating dealer may withdraw cash from a trust account referred to in paragraph (1)(a) for the purpose of
(a) remitting to the mutual fund or the principal distributor of the mutual fund the amount or, if subsection (5) applies, the net amount, to be invested in the securities of the mutual fund;
(b) remitting to the relevant persons or companies redemption or distribution proceeds being paid on behalf of the mutual fund; or
(c) paying fees, charges and expenses that are payable by an investor in connection with the purchase, conversion, holding, transfer or redemption of securities of the mutual fund.
(4) All interest earned on cash held in a trust account referred to in paragraph (1)(a) must be paid to securityholders or to each of the mutual funds to which the trust account pertains, pro rata based on cash flow,
(a) no less frequently than monthly if the amount owing to a mutual fund or to a securityholder is $10 or more; and
(b) no less frequently than once a year.
(5) When making payments to a mutual fund, a participating dealer or service provider may offset the proceeds of redemption of securities of the mutual fund and amounts held for distributions to be paid on behalf of a mutual fund held in the trust account against amounts held in the trust account for investment in the mutual fund.
(6) A participating dealer or person providing services to the participating dealer must permit the mutual fund and the principal distributor, through their respective auditors or other designated representatives, to examine the books and records of the participating dealer to verify the compliance with this section of the participating dealer or person providing services.
11.3 A principal distributor or participating dealer, a person or company providing services to the principal distributor or participating dealer, or a person or company providing services to an investment fund, that deposits cash into a trust account in accordance with section 11.1 or 11.2 must
(a) advise, in writing, the financial institution with which the account is opened at the time of the opening of the account and annually thereafter, that
(i) the account is established for the purpose of holding client funds in trust,
(ii) the account is to be labelled by the financial institution as a "trust account",
(iii) the account is not to be accessed by any person other than authorized representatives of the principal distributor or participating dealer, of a person or company providing services to the principal distributor or participating dealer, or of a person or company providing services to the investment fund, and
(iv) the cash in the trust account may not be used to cover shortfalls in any accounts of the principal distributor or participating dealer, of a person or company providing services to the principal distributor or participating dealer, or of a person or company providing services to the investment fund;
(b) ensure that the trust account bears interest at rates equivalent to comparable accounts of the financial institution; and
(c) ensure that any charges against the trust account are not paid or reimbursed out of the trust account.
11.4 (1) Sections 11.1 and 11.2 do not apply to a member of IIROC.
(1.1) Except in Québec, sections 11.1 and 11.2 do not apply to a member of the MFDA.
(1.2) In Québec, sections 11.1 and 11.2 do not apply to a mutual fund dealer.
(1.3) Section 11.1 does not apply to CDS Clearing and Depository Services Inc.
(2) A participating dealer that is a member of an SRO referred to in subsection (1) or (1.1) or, in Québec, that is a mutual fund dealer, must permit the mutual fund and the principal distributor, through their respective auditors or other designated representatives, to examine the books and records of the participating dealer to verify the participating dealer's compliance with the requirements of its association or exchange, or the requirements applicable to the mutual fund dealer under the regulations in Québec, that relate to the commingling of cash.
11.5 The investment fund, its trustee, manager and principal distributor must ensure that all contractual arrangements made between any of them and any person or company providing services to the investment fund permit the representatives of the investment fund, its manager and trustee to examine the books and records of those persons or companies in order to monitor compliance with this Instrument.
12.1 (1) A mutual fund, other than an exchange-traded mutual fund that is not in continuous distribution, that does not have a principal distributor must complete and file, within 140 days after the financial year end of the mutual fund
(a) a report in the form contained in Appendix B-1 describing compliance by the mutual fund during that financial year with the applicable requirements of Parts 9, 10 and 11; and
(b) a report by the auditor of the mutual fund, in the form contained in Appendix B-1, concerning the report referred to in paragraph (a).
(2) The principal distributor of a mutual fund must complete and file, within 90 days after the financial year end of the principal distributor
(a) a report in the form contained in Appendix B-2 describing compliance by the principal distributor during that financial year with the applicable requirements of Parts 9, 10 and 11; and
(b) a report by the auditor of the principal distributor or by the auditor of the mutual fund, in the form contained in Appendix B-2, concerning the report referred to in paragraph (a).
(3) Each participating dealer that distributes securities of a mutual fund in a financial year of the participating dealer must complete and file, within 90 days after the end of that financial year
(a) a report in the form contained in Appendix B-3 describing compliance by the participating dealer during that financial year with the applicable requirements of Parts 9, 10 and 11 in connection with its distribution of securities of all mutual funds in that financial year; and
(b) a report by the auditor of the participating dealer, in the form contained in Appendix B-3, concerning the report referred to in paragraph (a).
(4) Subsections (2) and (3) do not apply to a member of IIROC.
(4.1) Except in Québec, subsections (2) and (3) do not apply to a member of the MFDA.
(4.2) In Québec, subsections (2) and (3) do not apply to a mutual fund dealer.
[Repealed]
14.0.1 This Part does not apply to an exchange-traded mutual fund.
14.1 The record date for determining the right of securityholders of a mutual fund to receive a dividend or distribution by the mutual fund must be one of
(a) the day on which the net asset value per security is determined for the purpose of calculating the amount of the payment of the dividend or distribution;
(b) the last day on which the net asset value per security of the mutual fund was calculated before the day referred to in paragraph (a); or
(c) if the day referred to in paragraph (b) is not a business day, the last day on which the net asset value per security of the mutual fund was calculated before the day referred to in paragraph (b).
15.1 Sales communications pertaining to an investment fund must be made by a person or company in accordance with this Part.
15.2 (1) Despite any other provision of this Part, a sales communication must not
(a) be untrue or misleading; or
(b) include a statement that conflicts with information that is contained in the preliminary prospectus, the preliminary fund facts document, the prospectus or the fund facts document, as applicable,
(i) of an investment fund, or
(ii) in which an asset allocation service is described.
(2) All performance data or disclosure specifically required by this Instrument and contained in a written sales communication must be at least as large as 10-point type.
15.3 (1) A sales communication must not compare the performance of an investment fund or asset allocation service with the performance or change of any benchmark or investment unless
(a) it includes all facts that, if disclosed, would be likely to alter materially the conclusions reasonably drawn or implied by the comparison;
(b) it presents data for each subject of the comparison for the same period or periods;
(c) it explains clearly any factors necessary to make the comparison fair and not misleading; and
(d) in the case of a comparison with a benchmark
(i) the benchmark existed and was widely recognized and available during the period for which the comparison is made, or
(ii) the benchmark did not exist for all or part of the period, but a reconstruction or calculation of what the benchmark would have been during that period, calculated on a basis consistent with its current basis of calculation, is widely recognized and available.
(2) A sales communication for a mutual fund or asset allocation service that is prohibited by paragraph 15.6(1)(a) from disclosing performance data must not provide performance data for any benchmark or investment other than a mutual fund or asset allocation service under common management with the mutual fund or asset allocation service to which the sales communication pertains.
(2.1) A sales communication for a non-redeemable investment fund that is restricted by paragraph 15.6(1)(a) from disclosing performance data must not provide performance data for any benchmark or investment, other than a non-redeemable investment fund under common management with the non-redeemable investment fund to which the sales communication pertains.
(3) Despite subsection (2), a sales communication for an index mutual fund may provide performance data for the index on which the investments of the mutual fund are based if the index complies with the requirements for benchmarks contained in paragraph (1)(d).
(4) A sales communication must not refer to a performance rating or ranking of a mutual fund or asset allocation service unless
(a) the rating or ranking is prepared by a mutual fund rating entity;
(b) standard performance data is provided for any mutual fund or asset allocation service for which a performance rating or ranking is given;
(c) the rating or ranking is provided for each period for which standard performance data is required to be given, except the period since the inception of the mutual fund;
(d) the rating or ranking is based on a published category of mutual funds that
(i) provides a reasonable basis for evaluating the performance of the mutual fund or asset allocation service, and
(ii) is not established or maintained by a member of the organization of the mutual fund or asset allocation service;
(e) the sales communication contains the following disclosure:
(i) the name of the category within which the mutual fund or asset allocation service is rated or ranked, including the name of the organization that maintains the category,
(ii) the number of mutual funds in the applicable category for each period of standard performance data required under paragraph (c),
(iii) the name of the mutual fund rating entity that provided the rating or ranking,
(iv) the length of the period or the first day of the period on which the rating or ranking is based, and its ending date,
(v) a statement that the rating or ranking is subject to change every month,
(vi) the criteria on which the rating or ranking is based, and
(vii) if the rating or ranking consists of a symbol rather than a number, the meaning of the symbol, and
(f) the rating or ranking is to the same calendar month end that is
(i) not more than 45 days before the date of the appearance or use of the advertisement in which it is included, and
(ii) not more than three months before the date of first publication of any other sales communication in which it is included.
(4.1) Despite paragraph (4)(c), a sales communication may refer to an overall rating or ranking of a mutual fund or asset allocation service in addition to each rating or ranking required under paragraph (4)(c) if the sales communication otherwise complies with the requirements of subsection (4).
(5) A sales communication must not refer to a credit rating of securities of an investment fund unless
(a) the rating is current and was prepared by a designated rating organization or its DRO affiliate;
(b) there has been no announcement by the designated rating organization or any of its DRO affiliates of which the investment fund or its manager is or ought to be aware that the credit rating of the securities may be down-graded; and
(c) no designated rating organization or any of its DRO affiliates is currently rating the securities at a lower level.
(6) A sales communication must not refer to a mutual fund as, or imply that it is, a money fund, cash fund or money market fund unless, at the time the sales communication is used and for each period for which money market fund standard performance data is provided, the mutual fund is and was a money market fund under this Instrument.
(7) A sales communication must not state or imply that a registered retirement savings plan, registered retirement income fund or registered education savings plan in itself, rather than the investment fund to which the sales communication relates, is an investment.
15.4 (1) A written sales communication must
(a) bear the name of the dealer that distributed the sales communication; and
(b) if the sales communication is not an advertisement, contain the date of first publication of the sales communication.
(2) A sales communication that includes a rate of return or a mathematical table illustrating the potential effect of a compound rate of return must contain a statement in substantially the following words:
"[The rate of return or mathematical table shown] is used only to illustrate the effects of the compound growth rate and is not intended to reflect future values of [the investment fund or asset allocation service] or returns on investment [in the investment fund or from the use of the asset allocation service].".
(3) A sales communication, other than a report to securityholders, of a mutual fund that is not a money market fund and that does not contain performance data must contain a warning in substantially the following words:
"Commissions, trailing commissions, management fees and expenses all may be associated with mutual fund investments. Please read the prospectus before investing. Mutual funds are not guaranteed, their values change frequently and past performance may not be repeated.".
(3.1) A sales communication, other than a report to securityholders, of a non-redeemable investment fund that does not contain performance data must contain a warning in substantially the following words:
[If the securities of the non-redeemable investment fund are listed or quoted on an exchange or other market, state the following:] "You will usually pay brokerage fees to your dealer if you purchase or sell [units or shares] of the investment fund on [state the exchange or other market on which the securities of the investment fund are listed or quoted]. If the [units or shares] are purchased or sold on [state the exchange or other market], investors may pay more than the current net asset value when buying [units or shares] of the investment fund and may receive less than the current net asset value when selling them."
[State the following in all cases:] "There are ongoing fees and expenses associated with owning [units or shares] of an investment fund. An investment fund must prepare disclosure documents that contain key information about the fund. You can find more detailed information about the fund in these documents. Investment funds are not guaranteed, their values change frequently and past performance may not be repeated.".
(4) A sales communication, other than a report to securityholders, of a money market fund that does not contain performance data must contain a warning in substantially the following words:
"Commissions, trailing commissions, management fees and expenses all may be associated with mutual fund investments. Please read the prospectus before investing. Mutual fund securities are not covered by the Canada Deposit Insurance Corporation or by any other government deposit insurer. There can be no assurances that the fund will be able to maintain its net asset value per security at a constant amount or that the full amount of your investment in the fund will be returned to you. Past performance may not be repeated.".
(5) A sales communication for an asset allocation service that does not contain performance data must contain a warning in substantially the following words:
"Commissions, trailing commissions, management fees and expenses all may be associated with mutual fund investments and the use of an asset allocation service. Please read the prospectus of the mutual funds in which investment may be made under the asset allocation service before investing. Mutual funds are not guaranteed, their values change frequently and past performance may not be repeated.".
(6) A sales communication, other than a report to securityholders, of a mutual fund that is not a money market fund and that contains performance data must contain a warning in substantially the following words:
"Commissions, trailing commissions, management fees and expenses all may be associated with mutual fund investments. Please read the prospectus before investing. The indicated rate[s] of return is [are] the historical annual compounded total return[s] including changes in [share or unit] value and reinvestment of all [dividends or distributions] and does [do] not take into account sales, redemption, distribution or optional charges or income taxes payable by any securityholder that would have reduced returns. Mutual funds are not guaranteed, their values change frequently and past performance may not be repeated.".
(6.1) A sales communication, other than a report to securityholders, of a non-redeemable investment fund that contains performance data must contain a warning in substantially the following words:
[If the securities of the non-redeemable investment fund are listed or quoted on an exchange or other market, state the following:] "You will usually pay brokerage fees to your dealer if you purchase or sell [units or shares] of the investment fund on [state the exchange or other market on which the securities of the investment fund are listed or quoted]. If the [units or shares] are purchased or sold on [state the exchange or other market], investors may pay more than the current net asset value when buying [units or shares] of the investment fund and may receive less than the current net asset value when selling them."
[State the following in all cases:] "There are ongoing fees and expenses associated with owning [units or shares] of an investment fund. An investment fund must prepare disclosure documents that contain key information about the fund. You can find more detailed information about the fund in these documents. The indicated rate[s] of return is [are] the historical annual compounded total return[s] including changes in [share or unit] value and reinvestment of all [dividends or distributions] and does [do] not take into account [state the following, as applicable:] [certain fees such as redemption fees or optional charges or] income taxes payable by any securityholder that would have reduced returns. Investment funds are not guaranteed, their values change frequently and past performance may not be repeated.".
(7) A sales communication, other than a report to securityholders, of a money market fund that contains performance data must contain
(a) a warning in substantially the following words:
"Commissions, trailing commissions, management fees and expenses all may be associated with mutual fund investments. Please read the prospectus before investing. The performance data provided assumes reinvestment of distributions only and does not take into account sales, redemption, distribution or optional charges or income taxes payable by any securityholder that would have reduced returns. Mutual fund securities are not covered by the Canada Deposit Insurance Corporation or by any other government deposit insurer. There can be no assurances that the fund will be able to maintain its net asset value per security at a constant amount or that the full amount of your investment in the fund will be returned to you. Past performance may not be repeated."; and
(b) a statement in substantially the following words, immediately following the performance data:
"This is an annualized historical yield based on the seven day period ended on [date] [annualized in the case of effective yield by compounding the seven day return] and does not represent an actual one year return.".
(8) A sales communication for an asset allocation service that contains performance data must contain a warning in substantially the following words:
"Commissions, trailing commissions, management fees and expenses all may be associated with mutual fund investments and the use of an asset allocation service. Please read the prospectus of the mutual funds in which investment may be made under the asset allocation service before investing. The indicated rate[s] of return is [are] the historical annual compounded total return[s] assuming the investment strategy recommended by the asset allocation service is used and after deduction of the fees and charges in respect of the service. The return[s] is [are] based on the historical annual compounded total returns of the participating funds including changes in [share] [unit] value and reinvestment of all [dividends or distributions] and does [do] not take into account sales, redemption, distribution or optional charges or income taxes payable by any securityholder in respect of a participating fund that would have reduced returns. Mutual funds are not guaranteed, their values change frequently and past performance may not be repeated.".
(9) A sales communication distributed after the issue of a receipt for a preliminary prospectus of the mutual fund described in the sales communication but before the issue of a receipt for its prospectus must contain a warning in substantially the following words:
"A preliminary prospectus relating to the fund has been filed with certain Canadian securities commissions or similar authorities. You cannot buy [units] [shares] of the fund until the relevant securities commissions or similar authorities issue receipts for the prospectus of the fund.".
(10) A sales communication for an investment fund or asset allocation service that purports to arrange a guarantee or insurance in order to protect all or some of the principal amount of an investment in the investment fund or asset allocation service must
(a) identify the person or company providing the guarantee or insurance;
(b) provide the material terms of the guarantee or insurance, including the maturity date of the guarantee or insurance;
(c) if applicable, state that the guarantee or insurance does not apply to the amount of any redemptions before the maturity date of the guarantee or before the death of the securityholder and that redemptions before that date would be based on the net asset value per security of the investment fund at the time; and
(d) modify any other disclosure required by this section appropriately.
(11) The warnings referred to in this section must be communicated in a manner that a reasonable person would consider clear and easily understood at the same time as, and through the medium by which, the related sales communication is communicated.
15.5 (1) A person or company must not describe a mutual fund in a sales communication as a "no-load fund" or use words of like effect if on a purchase or redemption of securities of the mutual fund investor fees are payable by an investor or if any fees, charges or expenses are payable by an investor to a participating dealer of the mutual fund named in the sales communication, other than
(a) fees and charges related to specific optional services;
(b) for a mutual fund that is not a money market fund, redemption fees on the redemption of securities of the mutual fund that are redeemed within 90 days after the purchase of the securities, if the existence of the fees is disclosed in the sales communication, or in the prospectus of the mutual fund; or
(c) costs that are payable only on the set-up or closing of a securityholder's account and that reflect the administrative costs of establishing or closing the account, if the existence of the costs is disclosed in the sales communication, or in the prospectus of the mutual fund.
(2) If a sales communication describes a mutual fund as "no-load" or uses words to like effect, the sales communication must
(a) indicate the principal distributor or a participating dealer through which an investor may purchase the mutual fund on a no-load basis;
(b) disclose that management fees and operating expenses are paid by the mutual fund; and
(c) disclose the existence of any trailing commissions paid by a member of the organization of the mutual fund.
(3) A sales communication containing a reference to the existence or absence of fees or charges, other than the disclosure required by section 15.4 or a reference to the term "no-load", must disclose the types of fees and charges that exist.
(4) The rate of sales charges or commissions for the sale of securities of a mutual fund or the use of an asset allocation service must be expressed in a sales communication as a percentage of the amount paid by the purchaser and as a percentage of the net amount invested if a reference is made to sales charges or commissions.
15.6 (1) A sales communication pertaining to an investment fund or asset allocation service must not contain performance data of the investment fund or asset allocation service unless all of the following paragraphs apply:
(a) one of the following subparagraphs applies:
(i) in the case of a mutual fund, either of the following applies:
(A) the mutual fund has distributed securities under a prospectus in a jurisdiction for a period of at least 12 consecutive months;
(B) the mutual fund previously existed as a non-redeemable investment fund and has been a reporting issuer in a jurisdiction for a period of at least 12 consecutive months;
(ii) in the case of a non-redeemable investment fund, the non-redeemable investment fund has been a reporting issuer in a jurisdiction for at least 12 consecutive months;
(iii) in the case of an asset allocation service, the asset allocation service has been operated for at least 12 consecutive months and has invested only in participating funds each of which has distributed securities under a prospectus in a jurisdiction for at least 12 consecutive months;
(iv) if the sales communication pertains to an investment fund or asset allocation service that does not satisfy subparagraph (i), (ii) or (iii), the sales communication is sent only to one of the following:
(A) securityholders of the investment fund or participants in the asset allocation service;
(B) securityholders of an investment fund or participants in an asset allocation service under common management with the investment fund or asset allocation service;
(b) the sales communication includes standard performance data of the investment fund or asset allocation service and, in the case of a written sales communication, the standard performance data is presented in type size that is equal to or larger than that used to present the other performance data;
(c) the performance data reflects or includes references to all elements of return;
(d) except as permitted by subsection 15.3(3), the sales communication does not contain performance data for a period that is,
(i) in the case of a mutual fund, before the time when the mutual fund offered its securities under a prospectus;
(ii) in the case of a non-redeemable investment fund, before the non-redeemable investment fund was a reporting issuer;
(iii) in the case of an asset allocation service, before the asset allocation service commenced operation.
(2) Despite subparagraph (1)(d)(i), a sales communication pertaining to a mutual fund referred to in clause (1)(a)(i)(B) that contains performance data of the mutual fund must include performance data for the period that the fund existed as a non-redeemable investment fund and was a reporting issuer.
15.7 An advertisement for a mutual fund or asset allocation service must not compare the performance of the mutual fund or asset allocation service with any benchmark or investment other than
(a) one or more mutual funds or asset allocation services that are under common management or administration with the mutual fund or asset allocation service to which the advertisement pertains;
(b) one or more mutual funds or asset allocation services that have fundamental investment objectives that a reasonable person would consider similar to the mutual fund or asset allocation service to which the advertisement pertains; or
(c) an index.
15.7.1 An advertisement for a non-redeemable investment fund must not compare the performance of the non-redeemable investment fund with any benchmark or investment other than any of the following:
(a) one or more non-redeemable investment funds that are under common management or administration with the non-redeemable investment fund to which the advertisement pertains;
(b) one or more non-redeemable investment funds that have fundamental investment objectives that a reasonable person would consider similar to the non-redeemable investment fund to which the advertisement pertains;
(c) an index.
15.8 (1) A sales communication, other than a report to securityholders, that relates to a money market fund may provide standard performance data only if
(a) the standard performance data has been calculated for the most recent seven day period for which it is practicable to calculate, taking into account publication deadlines; and
(b) the seven day period does not start more than 45 days before the date of the appearance, use or publication of the sales communication.
(2) A sales communication, other than a report to securityholders, that relates to an asset allocation service, or to an investment fund other than a money market fund, must not provide standard performance data unless,
(a) to the extent applicable, the standard performance data has been calculated for 10, 5, 3 and one year periods,
(a.1) in the case of a mutual fund that has been offering securities by way of prospectus for more than one and less than 10 years, the standard performance data has been calculated for the period since the inception of the mutual fund,
(a.2) in the case of a non-redeemable investment fund that has been a reporting issuer for more than one and less than 10 years, the standard performance data has been calculated for the period since the inception of the non-redeemable investment fund, and
(b) the periods referred to in paragraphs (a), (a.1) and (a.2) end on the same calendar month end that is
(i) not more than 45 days before the date of the appearance or use of the advertisement in which it is included, and
(ii) not more than three months before the date of first publication of any other sales communication in which it is included.
(3) A report to securityholders must not contain standard performance data unless,
(a) to the extent applicable, the standard performance data has been calculated for 10, 5, 3 and one year periods,
(a.1) in the case of a mutual fund that has been offering securities by way of prospectus for more than one and less than 10 years, the standard performance data has been calculated for the period since the inception of the mutual fund,
(a.2) in the case of a non-redeemable investment fund that has been a reporting issuer for more than one and less than 10 years, the standard performance data has been calculated for the period since the inception of the non-redeemable investment fund, and
(b) the periods referred to in paragraphs (a), (a.1) and (a.2) end on the day as of which the statement of financial position of the financial statements contained in the report to securityholders was prepared.
(4) A sales communication must clearly identify the periods for which performance data is calculated.
15.9 (1) If, during or after a performance measurement period of performance data contained in a sales communication, there have been changes in the business, operations or affairs of the investment fund or asset allocation service to which the sales communication pertains that could have materially affected the performance of the investment fund or asset allocation service, the sales communication must contain
(a) summary disclosure of the changes, and of how those changes could have affected the performance had those changes been in effect throughout the performance measurement period; and
(b) for a money market fund that during the performance measurement period did not pay or accrue the full amount of any fees and charges of the type described under paragraph 15.11(1)1, disclosure of the difference between the full amounts and the amounts actually charged, expressed as an annualized percentage on a basis comparable to current yield.
(2) If an investment fund has, in the last 10 years, undertaken a reorganization with, or acquired assets from, another investment fund in a transaction that was a material change for the investment fund or would have been a material change for the investment fund had this Instrument been in force at the time of the transaction, then, in any sales communication of the investment fund,
(a) the investment fund must provide summary disclosure of the transaction;
(b) the investment fund may include its performance data covering any part of a period before the transaction only if it also includes the performance data for the other fund for the same periods;
(c) the investment fund must not include its performance data for any part of a period after the transaction unless
(i) 12 months have passed since the transaction, or
(ii) the investment fund includes in the sales communication the performance data for itself and the other investment fund referred to in paragraph (b); and
(d) the investment fund must not include any performance data for any period that is composed of both time before and after the transaction.
15.10 (1) The standard performance data of an investment fund must be calculated in accordance with this Part.
(2) In this Part
"current yield" means the yield of a money market fund expressed as a percentage and determined by applying the following formula:
current yield = [seven day return x 365/7] x 100;
"effective yield" means the yield of a money market fund expressed as a percentage and determined by applying the following formula:
effective yield = [(seven day return + 1)365/7 -- 1] x 100;
"seven day return" means the income yield of an account of a securityholder in a money market fund that is calculated by
(a) determining the net change, exclusive of new subscriptions other than from the reinvestment of distributions or proceeds of redemption of securities of the money market fund, in the value of the account,
(b) subtracting all fees and charges of the type referred to in paragraph 15.11(1)3 for the seven day period, and
(c) dividing the result by the value of the account at the beginning of the seven day period;
"standard performance data" means, as calculated in each case in accordance with this Part,
(a) for a money market fund, either of the following:
(i) the current yield;
(ii) the current yield and effective yield, if the effective yield is reported in a type size that is at least equal to that of the current yield, and
(b) for any investment fund other than a money market fund, the total return; and
"total return" means the annual compounded rate of return for an investment fund for a period that would equate the initial value to the redeemable value at the end of the period, expressed as a percentage, and determined by applying the following formula:
total return = [(redeemable value/initial value)(1/N)-1] x 100
where N = the length of the performance measurement period in years, with a minimum value of 1.
(3) If there are fees and charges of the type described in paragraph 15.11(1)1 relevant to the calculation of redeemable value and initial value of the securities of an investment fund, the redeemable value and initial value of securities of an investment fund must be the net asset value of one unit or share of the investment fund at the beginning or at the end of the performance measurement period, minus the amount of those fees and charges calculated by applying the assumptions referred to in that paragraph to a hypothetical securityholder account.
(4) If there are no fees and charges of the type described in paragraph 15.11(1)1 relevant to a calculation of total return, the calculation of total return for an investment fund may assume a hypothetical investment of one security of the investment fund and be calculated as follows:
(a) "initial value" means the net asset value of one unit or share of an investment fund at the beginning of the performance measurement period; and
(b) "redeemable value" =
R x (1 + D1/P1) x (1 + D2/P2) x (1 + D3/P3) . . . x (1 + Dn/Pn)
where R = the net asset value of one unit or security of the investment fund at the end of the performance measurement period,
D = the dividend or distribution amount per security of the investment fund at the time of each distribution,
P = the dividend or distribution reinvestment price per security of the investment fund at the time of each distribution, and
n = the number of dividends or distributions during the performance measurement period.
(5) Standard performance data of an asset allocation service must be based upon the standard performance data of its participating funds.
(6) Performance data
(a) for an investment fund other than a money market fund must be calculated to the nearest one-tenth of one percent; and
(b) for a money market fund must be calculated to the nearest one-hundredth of one percent.
15.11 (1) The following assumptions must be made in the calculation of standard performance data of an investment fund:
1. Recurring fees and charges that are payable by all securityholders
(a) are accrued or paid in proportion to the length of the performance measurement period;
(b) if structured in a manner that would result in the performance information being dependent on the size of an investment, are calculated on the basis of an investment equal to the greater of $10,000 or the minimum amount that may be invested; and
(c) if fully negotiable, are calculated on the basis of the average fees paid by accounts of the size referred to in paragraph (b).
2. There are no fees and charges related to specific optional services.
3. All fees and charges payable by the investment fund are accrued or paid.
4. Dividends or distributions by the investment fund are reinvested in the investment fund at the net asset value per security of the investment fund on the reinvestment dates during the performance measurement period.
5. There are no non-recurring fees and charges that are payable by some or all securityholders and no recurring fees and charges that are payable by some but not all securityholders.
6. In the case of a mutual fund, a complete redemption occurs at the end of the performance measurement period so that the ending redeemable value includes elements of return that have been accrued but not yet paid to securityholders.
7. In the case of a non-redeemable investment fund, a complete redemption occurs at the net asset value of one security at the end of the performance measurement period so that the ending redeemable value includes elements of return that have been accrued but not yet paid to securityholders.
(2) The following assumptions must be made in the calculation of standard performance data of an asset allocation service:
1. Fees and charges that are payable by participants in the asset allocation service
(a) are accrued or paid in proportion to the length of the performance measurement period;
(b) if structured in a manner that would result in the performance information being dependent on the size of an investment, are calculated on the basis of an investment equal to the greater of $10,000 or the minimum amount that may be invested; and
(c) if fully negotiable, are calculated on the basis of the average fees paid by accounts of the size referred to in paragraph (b).
2. There are no fees and charges related to specific optional services.
3. The investment strategy recommended by the asset allocation service is utilized for the performance measurement period.
4. Transfer fees are
(a) accrued or paid;
(b) if structured in a manner that would result in the performance information being dependent on the size of an investment, calculated on the basis of an account equal to the greater of $10,000 or the minimum amount that may be invested; and
(c) if the fees and charges are fully negotiable, calculated on the basis of the average fees paid by an account of the size referred to in paragraph (b).
5. A complete redemption occurs at the end of the performance measurement period so that the ending redeemable value includes elements of return that have been accrued but not yet paid to securityholders.
(3) The calculation of standard performance data must be based on actual historical performance and the fees and charges payable by the investment fund and securityholders, or the asset allocation service and participants, in effect during the performance measurement period.
15.12 If a sales communication is used after the issue of a receipt for a preliminary prospectus of the mutual fund described in the sales communication but before the issue of a receipt for its prospectus, the sales communication must state only
(a) whether the security represents a share in a corporation or an interest in a non-corporate entity;
(b) the name of the mutual fund and its manager;
(c) the fundamental investment objectives of the mutual fund;
(d) without giving details, whether the security is or will be a qualified investment for a registered retirement savings plan, registered retirement income fund or registered education savings plan or qualifies or will qualify the holder for special tax treatment; and
(e) any additional information permitted by securities legislation.
15.13 (1) Securities issued by an unincorporated investment fund must be described by a term that is not and does not include the word "shares".
(2) A communication by an investment fund or asset allocation service, its promoter, manager, portfolio adviser, principal distributor, participating dealer or a person providing services to the investment fund or asset allocation service must not describe the investment fund as an alternative mutual fund or as a vehicle for investors to participate in the speculative trading of, or leveraged investment in, derivatives, unless the investment fund is an alternative mutual fund.
15.14 A sales communication for an investment fund that distributes different classes or series of securities that are referable to the same portfolio must not contain performance data unless the sales communication complies with the following requirements:
1. The sales communication clearly specifies the class or series of security to which any performance data contained in the sales communication relates.
2. If the sales communication refers to more than one class or series of security and provides performance data for any one class or series, the sales communication must provide performance data for each class or series of security referred to in the sales communication and must clearly explain the reasons for different performance data among the classes or series.
3. A sales communication for a new class or series of security and an existing class or series of security must not contain performance data for the existing class or series unless the sales communication clearly explains any differences between the new class or series and the existing class or series that could affect performance.
15.1.1 A mutual fund must
(a) determine its investment risk level, at least annually, in accordance with Appendix F Investment Risk Classification Methodology and
(b) disclose its investment risk level in the fund facts document in accordance with Part I, Item 4 of Form 81-101F3, or the ETF facts document in accordance with Part I, Item 4 of Form 41-101F4, as applicable.
[Repealed]
[Repealed]
18.1 An investment fund that is not a corporation must maintain, or cause to be maintained, up to date records of
(a) the names and latest known addresses of each securityholder of the investment fund;
(b) the number and class or series of a class of securities held by each securityholder of the investment fund; and
(c) the date and details of each issue and redemption of securities, and each distribution, of the investment fund.
18.2 (1) An investment fund that is not a corporation must make, or cause to be made, the records referred to in section 18.1 available for inspection, free of charge, during normal business hours at its principal or head office by a securityholder or a representative of a securityholder, if the securityholder has agreed in writing that the information contained in the register will not be used by the securityholder for any purpose other than either of the following:
(a) in the case of a mutual fund, attempting to influence the voting of securityholders of the mutual fund or a matter relating to the relationships among the mutual fund, the members of the organization of the mutual fund, and the securityholders, partners, directors and officers of those entities;
(b) in the case of a non-redeemable investment fund, attempting to influence the voting of securityholders of the non-redeemable investment fund or a matter relating to the relationships among the non-redeemable investment fund, the manager and portfolio adviser of the non-redeemable investment fund and any of their affiliates, and the securityholders, partners, directors and officers of those entities.
(2) An investment fund must, upon written request by a securityholder of the investment fund, provide, or cause to be provided, to the securityholder a copy of the records referred to in paragraphs 18.1(a) and (b) if the securityholder
(a) has agreed in writing that the information contained in the register will not be used by the securityholder for any purpose other than attempting to influence the voting of securityholders of the investment fund or a matter relating to the administration of the investment fund; and
(b) has paid a reasonable fee to the investment fund that does not exceed the reasonable costs to the investment fund of providing the copy of the register.
19.1 (1) The regulator or securities regulatory authority may grant an exemption from this Instrument, in whole or in part, subject to such conditions or restrictions as may be imposed in the exemption.
(2) Despite subsection (1), in Ontario only the regulator may grant such an exemption.
19.2 (1) A mutual fund that has obtained, from the regulator or securities regulatory authority, an exemption or waiver from, or approval under, a provision of National Policy Statement No. 39 before this Instrument came into force is exempt from any substantially similar provision of this Instrument, if any, on the same conditions, if any, as are contained in the earlier exemption or approval, unless the regulator or securities regulatory authority has revoked that exemption or waiver under authority provided to it in securities legislation.
(2) Despite Part 7, a mutual fund that has obtained, from the regulator or securities regulatory authority, approval under National Policy Statement No. 39 to pay incentive fees may continue to pay incentive fees on the terms of that approval if disclosure of the method of calculation of the fees and details of the composition of the benchmark or index used in calculating the fees are described in the prospectus of the mutual fund.
(3) A mutual fund that intends to rely upon subsection (1) must, at the time of the first filing of its pro forma prospectus after this Instrument comes into force, send to the regulator a letter or memorandum containing
(a) a brief description of the nature of the exemption from, or approval under, National Policy Statement No. 39 previously obtained; and
(b) the provision in the Instrument that is substantially similar to the provision in National Policy Statement No. 39 from or under which the exemption or approval was previously obtained.
19.3 (1) A mutual fund that has obtained an exemption or waiver from, or approval under, National Policy Statement No. 39 or this Instrument before December 31, 2003, that relates to a mutual fund investing in other mutual funds, may no longer rely on the exemption, waiver or approval as of December 31, 2004.
(2) In British Columbia, subsection (1) does not apply.
20.1 This Instrument comes into force on February 1, 2000.
20.2 Sales communications, other than advertisements, that were printed before December 31, 1999 may be used until August 1, 2000, despite any requirements in this Instrument.
20.3 This Instrument does not apply to reports to securityholders
(a) printed before February 1, 2000; or
(b) that include only financial statements that relate to financial periods that ended before February 1, 2000.
20.4 (1) Paragraphs 2.3(1)(b) and (c) do not apply to a mutual fund that has adopted fundamental investment objectives to permit it to invest in mortgages in accordance with National Policy Statement No. 29 if
(a) a National Instrument replacing National Policy Statement No. 29 has not come into force;
(b) the mutual fund was established, and has a prospectus for which a receipt was issued, before the date that this Instrument came into force; and
(c) the mutual fund complies with National Policy Statement No. 29.
(2) If a non-redeemable investment fund has adopted fundamental investment objectives to permit it to invest in mortgages, paragraph 2.3(2)(b) does not apply to the non-redeemable investment fund, if the non-redeemable investment fund was established, and has a prospectus for which a receipt was issued, on or before September 22, 2014.
20.5 (1) Despite section 20.1, subsection 4.4(1) does not come into force until August 1, 2000.
(2) Despite section 20.1, the following provisions of this Instrument do not come into force until February 1, 2001:
1. Subsection 2.4(2).
2. Subsection 2.7(4).
3. Subsection 6.4(1).
4. Subsection 6.8(4).
[Repealed]
TO: |
[The appropriate securities regulatory authorities] |
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FROM: |
[Name of mutual fund] |
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RE: |
Compliance Report on National Instrument 81-102 For the year ended [insert date] |
We hereby confirm that we have complied with the applicable requirements of Parts 9, 10 and 11 of National Instrument 81-102 for the year ended [insert date]
[except as follows:] [list exceptions, if any].
[NAME of mutual fund]
................................. Signature
................................. Name and office of the person executing this report
................................. Date
TO: |
[The appropriate securities regulatory authorities] |
|
|
RE: |
Compliance Report on National Instrument 81-102 For the year ended [insert date] |
We have audited [name of mutual fund]'s report made under section 12.1 of National Instrument 81-102 regarding its compliance for the year ended [insert date] with the applicable requirements of Parts 9, 10 and 11 of that National Instrument. Compliance with these requirements is the responsibility of the management of [name of mutual fund] (the "Fund"). Our responsibility is to express an opinion on management's compliance report based on our audit.
We conducted our audit in accordance with standards for assurance engagements set out in the Handbook. Those standards require that we plan and perform an audit to obtain reasonable assurance as a basis for our opinion. Such an audit includes examining, on a test basis, evidence supporting the assertions in management's compliance report.
In our opinion, the Fund's statement of compliance for the year ended [insert date] complies, in all material respects, with the applicable requirements of Parts 9, 10 and 11 of National Instrument 81-102.
This report is provided solely for the purpose of assisting the securities regulatory authority [ies] to which it is addressed in discharging its [their] responsibilities and should not be used for any other purpose.
City
Date
Chartered Accountants
TO: |
[The appropriate securities regulatory authorities] |
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FROM: |
[Name of principal distributor] (the "Distributor") |
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RE: |
Compliance Report on National Instrument 81-102 For the year ended [insert date] |
|
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FOR: |
[Name(s) of the mutual fund (the "Fund[s]")] |
We hereby confirm that we have complied with the applicable requirements of Parts 9, 10 and 11 of National Instrument 81-102 in respect of the Fund[s] for the year ended [insert date] [except as follows:] [list exceptions, if any].
[NAME of the Distributor]
................................. Signature
................................. Name and office of the person executing this report
................................. Date
TO: |
[The appropriate securities regulatory authorities] |
|
|
RE: |
Compliance Report on National Instrument 81-102 |
|
|
|
For the year ended [insert date] |
We have audited [name of principal distributor]'s report made under section 12.1 of National Instrument 81-102 regarding its compliance for the year ended [insert date] with the applicable requirements of Parts 9, 10 and 11 of that National Instrument in respect of the [name of mutual funds] (the "Funds"). Compliance with these requirements is the responsibility of the management of [name of principal distributor] (the "Company"). Our responsibility is to express an opinion on management's compliance report based on our audit.
We conducted our audit in accordance with standards for assurance engagements set out in the Handbook. Those standards require that we plan and perform an audit to obtain reasonable assurance as a basis for our opinion. Such an audit includes examining, on a test basis, evidence supporting the assertions in management's compliance report.
In our opinion, the Company's statement of compliance for the year ended [insert date] complies, in all material respects, with the applicable requirements of Parts 9, 10 and 11 of National Instrument 81-102 in respect of the Funds.
This report is provided solely for the purpose of assisting the securities regulatory authority [ies] to which it is addressed in discharging its [their] responsibilities and should not be used for any other purpose.
City
Date
Chartered Accountants
TO: |
[The appropriate securities regulatory authorities] |
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FROM: |
[Name of participating dealer] (the "Distributor") |
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RE: |
Compliance Report on National Instrument 81-102 For the year ended [insert date] |
We hereby confirm that we have sold mutual fund securities to which National Instrument 81-102 is applicable. In connection with our activities in distributing these securities, we have complied with the applicable requirements of Parts 9, 10 and 11 of National Instrument 81-102 for the year ended [insert date] [except as follows:] [list exceptions, if any].
[NAME of the Distributor]
................................. Signature
................................. Name and office of the person executing this report
................................. Date
TO: |
[The appropriate securities regulatory authorities] |
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RE: |
Compliance Report on National Instrument 81-102 |
|
|
|
For the year ended [insert date] |
We have audited [name of participating dealer]'s report made under section 12.1 of National Instrument 81-102 regarding its compliance for the year ended [insert date] with the applicable requirements of Parts 9, 10 and 11 of that National Instrument in respect of sales of mutual fund securities. Compliance with these requirements is the responsibility of the management of [name of participating dealer] (the "Company"). Our responsibility is to express an opinion on management's compliance report based on our audit.
We conducted our audit in accordance with standards for assurance engagements set out in the Handbook. Those standards require that we plan and perform an audit to obtain reasonable assurance as a basis for our opinion. Such an audit includes examining, on a test basis, evidence supporting the assertions in management's compliance report.
In our opinion, the Company's statement of compliance for the year ended [insert date] complies, in all material respects, with the applicable requirements of Parts 9, 10 and 11 of National Instrument 81-102 in respect of sales of mutual fund securities.
This report is provided solely for the purpose of assisting the securities regulatory authority [ies] to which it is addressed in discharging its [their] responsibilities and should not be used for any other purpose.
City
Date
Chartered Accountants
Jurisdiction |
Securities Legislation Reference |
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All Jurisdictions |
s. 13.6 of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations |
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Newfoundland and Labrador |
s. 191 of Reg 805/96 |
Jurisdiction |
Securities Legislation Reference |
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All Jurisdictions |
Paragraphs 13.5(2)(a) and (b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and subsection 4.1(2) of this Instrument |
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Alberta |
ss. 185(2) and (3) of the Securities Act (Alberta) |
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British Columbia |
s. 6(2) of BC Instrument 81-513 Self-Dealing |
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New Brunswick |
s. 137(2) of the Securities Act (New Brunswick) |
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Newfoundland and Labrador |
ss. 112(2), 112(3), 119(2)(a) and 119(2)(b) of the Securities Act (Newfoundland and Labrador) |
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Nova Scotia |
ss. 119(2) and (3) of the Securities Act (Nova Scotia) |
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Ontario |
ss. 111(2) and (3) of the Securities Act (Ontario) |
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Saskatchewan |
ss. 120(2) and (3) of the The Securities Act, 1988 (Saskatchewan) |
Jurisdiction |
Securities Legislation Reference |
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Alberta |
Paragraphs 191(1)(a), 191(1)(c) and 191(1)(d) of the Securities Act (Alberta) |
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British Columbia |
Paragraphs 9(a), 9(c) and 9(d) of BC Instrument 81-513 Self-Dealing |
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New Brunswick |
Paragraphs 143(1)(a), 143(1)(c) and 143(1)(d) of the Securities Act (New Brunswick) |
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Newfoundland and Labrador |
Paragraphs 118(1)(a), 118(1)(c) and 118(1)(d) of the Securities Act (Newfoundland and Labrador) |
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Nova Scotia |
Paragraphs 125(1)(a), 125(1)(c) and 125(1)(d) of the Securities Act (Nova Scotia) |
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Ontario |
Items 117(1)1, 117(1)3 and 117(1)4 of the Securities Act (Ontario) |
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Saskatchewan |
Paragraphs 126(1)(a), 126(1)(c) and 126(1)(d) of The Securities Act, 1988 (Saskatchewan) |
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Commentary
This Appendix contains rules and accompanying commentary on those rules. Each member jurisdiction of the CSA has made these rules under authority granted to it under the securities legislation of its jurisdiction. The commentary explains the implications of a rule, offer examples or indicate different ways to comply with a rule. It may expand on a particular subject without being exhaustive. The commentary is not legally binding, but it does reflect the views of the CSA. Commentary always appears in italics and is titled "Commentary."
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(1) Subject to subsection (2), to determine the "investment risk level" of a mutual fund,
(a) determine the mutual fund's standard deviation in accordance with Item 2 and, as applicable, Item 3, 4 or 5,
(b) in the table below, locate the range of standard deviation within which the mutual fund's standard deviation falls, and
(c) identify the investment risk level set opposite the applicable range.
Standard Deviation Range |
Investment Risk Level |
|
|
0 to less than 6 |
Low |
|
|
6 to less than 11 |
Low to medium |
|
|
11 to less than 16 |
Medium |
|
|
16 to less than 20 |
Medium to High |
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|
20 or greater |
High |
(2) Despite subsection (1), the investment risk level of a mutual fund may be increased if doing so is reasonable in the circumstances.
(3) A mutual fund must keep and maintain records that document:
(a) how the investment risk level of a mutual fund was determined, and
(b) if the investment risk level of a mutual fund was increased, why it was reasonable to do so in the circumstances.
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Commentary:
(1) The investment risk level may be determined more frequently than annually. Generally, the investment risk level must be determined again whenever it is no longer reasonable in the circumstances.
(2) Generally, a change to the mutual fund's investment risk level disclosed on the most recently filed fund facts document or ETF facts document, as applicable, would be a material change under securities legislation in accordance with Part 11 of National Instrument 81-106 Investment Fund Continuous Disclosure.
(3) In deciding whether to exercise the discretion to increase a mutual fund's investment risk level as permitted in subsection (2) above, consideration should be given as to whether the standard deviation calculation applied under the Investment Risk Classification Methodology may result in a risk level that is below the manager's own expectations for the mutual fund. This can occur, for example, when a mutual fund employs investment strategies that produce an atypical or non-normal distribution of performance results. In such circumstances mutual funds are encouraged to consider supplementing the Investment Risk Classification Methodology with other factors or risk metrics in order to determine whether it would be appropriate to make an upward adjustment of the mutual fund's risk level to better reflect the features of the mutual fund.
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(1) A mutual fund must calculate its standard deviation for the most recent 10 years as follows:
(2) For the purposes of subsection (1), a mutual fund must make the calculation with respect to the series or class of securities of the mutual fund that first became available to the public and calculate the "return on investment" for each month using:
(a) the net asset value of the mutual fund, assuming the reinvestment of all income and capital gain distributions in additional securities of the mutual fund;
(b) the same currency in which the series or class is offered.
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Commentary:
For the purposes of Item 2, except for seed capital, the date on which the series or class of securities "first became available to the public" corresponds or approximately corresponds to the date on which the securities of the series or class were first issued to investors.
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Despite Item 2(2), if a series or class of securities of the mutual fund has an attribute that results in a different investment risk level for the series or class than the investment risk level of the mutual fund, the "return on investment" for that series or class of securities must be used to calculate the standard deviation of that particular series or class of securities.
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Commentary:
Generally, all series or classes of securities of a mutual fund will have the same investment risk level as determined by Items 1 and 2. However, a particular series or class of securities of a mutual fund may have a different investment risk level than the other series or classes of securities of the same mutual fund if that series or class of securities has an attribute that differs from the other. For example, a series or class of securities that employs currency hedging or that is offered in the currency of the United States of America (if the mutual fund is otherwise offered in the currency of Canada) has an attribute that could result in a different investment risk level than that of the mutual fund.
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(1) For the purposes of Item 2, if it has been less than 10 years since securities of the mutual fund were first available to the public, and if the mutual fund is a clone fund and the underlying fund has 10 years of performance history, or if there is another mutual fund with 10 years of performance history which is subject to this Instrument, and has the same fund manager, portfolio manager, investment objectives and investment strategies as the mutual fund, then in either case the mutual fund must calculate the standard deviation of the mutual fund in accordance with Item 2 by
(a) using the available return history of the mutual fund, and
(b) imputing the return history of the underlying fund or the other mutual fund, respectively, for the remainder of the 10 year period.
(2) For the purposes of Item 2, if it has been less than 10 years since securities of the mutual fund were first available to the public, and paragraph (1) above does not apply, then the mutual fund must select a reference index in accordance with Item 5, and calculate the standard deviation of the mutual fund in accordance with Item 2 by
(a) using the return history of the mutual fund, and
(b) imputing the return history of the reference index for the remainder of the 10 year period.
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Commentary:
Generally, if a mutual fund that is structured as a mutual fund trust does not have 10 years of performance history, the past performance of a corporate class version of that mutual fund should be used to fill in the missing past performance information required to calculate standard deviation. Likewise, if a mutual fund that is structured as a corporate class fund does not have 10 years of performance history, the past performance of a mutual fund trust version of that mutual fund should be used to fill in the missing past performance information required to calculate standard deviation.
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(1) For the purposes of Item 4(2), the mutual fund must select a reference index that reasonably approximates, or for a newly established mutual fund, is expected to reasonably approximate, the standard deviation of the mutual fund.
(2) When using a reference index, a mutual fund must
(a) monitor the reasonableness of the reference index on an annual basis or more frequently if necessary,
(b) disclose in the mutual fund's prospectus in Part B, Item 9.1 of Form 81-101F1 or Part B, Item 12.2 of Form 41-101F2, as applicable
(i) a brief description of the reference index, and
(ii) if the reference index has changed since the last disclosure under this section, details of when and why the change was made.
Instructions:
(1) A reference index must be made up of one permitted index or, where necessary, to more reasonably approximate the standard deviation of a mutual fund, a composite of several permitted indices.
(2) In selecting and monitoring the reasonableness of a reference index, a mutual fund must consider a number of factors, including whether the reference index
(a) contains a high proportion of the securities represented, or expected to be represented, in the mutual fund's portfolio,
(b) has returns, or is expected to have returns, highly correlated to the returns of the mutual fund,
(c) has risk and return characteristics that are, or expected to be, similar to the mutual fund,
(d) has its returns computed (total return, net of withholding taxes, etc.) on the same basis as the mutual fund's returns,
(e) is consistent with the investment objectives and investment strategies in which the mutual fund is investing,
(f) has investable constituents and has security allocations that represent investable position sizes, for the mutual fund, and
(g) is denominated in, or converted into, the same currency as the mutual fund's reported net asset value.
(3) In addition to the factors listed in (2), the mutual fund may consider other factors if relevant to the specific characteristics of the mutual fund.
Commentary:
A mutual fund must consider each of the factors in (2), and may consider other factors, as appropriate, in selecting and monitoring the reasonableness of a reference index. However, a reference index that reasonably approximates, or is expected to reasonably approximate, the standard deviation of a mutual fund may not necessarily meet all of the factors in (2).
(1) For the purposes of Item 2, if there has been a reorganization or transfer of assets of the mutual fund pursuant to paragraphs 5.1(1)(f) or (g) or subparagraph 5.1(1)(h)(i) of the Instrument, the standard deviation must be calculated using the monthly "return on investment" of the continuing mutual fund, as the case may be.
(2) Despite subsection (1), if there has been a change to the fundamental investment objectives of the mutual fund pursuant to paragraph 5.1(1)(c) of the Instrument, for the purposes of Item 2, the standard deviation must be calculated using the monthly "return on investment" of the mutual fund starting from the date of that change.
Annex C-12 -- Companion Policy 81-102CP Investment Funds
Contents
Part 1 Purpose
Purpose
Part 2 Comments on Definitions Contained in the Instrument
"alternative mutual fund"
"asset allocation service"
"cash equivalent"
"cleared specified derivative"
"clearing corporation"
"debt-like security"
"designated rating" and "designated rating organization"
"fundamental investment objectives"
"guaranteed mortgage"
"hedging"
"illiquid asset"
"manager"
"option"
"performance data"
"public medium"
"purchase"
"restricted security"
"sales communication"
"specified derivative"
"standardized future"
"swap"
Part 3 Investments
Index Mutual Funds
Control Restrictions
Special Warrants
Illiquid assets
Investment in Other Investment Funds
Instalments of Purchase Price
Purchase of Evidences of Indebtedness
Cash Borrowing
Securities Lending, Repurchase and Reverse Repurchase Transactions
Money Market Funds
Prohibited Investments
Part 4 Use of Specified Derivatives
Exercising Options on Futures
Registration Matters
Leveraging
Cash Cover
Part 5 Liability and Indemnification
Liability and Indemnification
Securities Lending, Repurchase and Reverse Repurchase Transactions
Part 6 Securityholder Matters
Meetings of Securityholders
Limited Liability
Calculation of Fees
Fund Conversions
Part 7 Changes
Integrity and Competence of Investment Fund Management Groups
Mergers of Investment Funds
Regulatory Approval for Reorganizations
Circumstances in Which Approval of Securityholders Not Required
Change of Auditor
Connection to NI 81-107
Termination of an Investment Fund
Part 8 Custodianship of Portfolio Assets
Standard of Care
Book-Based System
Compliance
Part 9 Contractual Plans
Contractual Plans
Part 10 Sales and Redemptions of Securities
General
Interpretation
Receipt of Orders
Backward Pricing
Coverage of Losses
Issue Price of Securities for Non-Redeemable Investment Funds
Part 11 Commingling of Cash
Commingling of Cash
Part 12 [Deleted]
Part 13 Prohibited Representations and Sales Communications
Misleading Sales Communications
Other Provisions
Sales Communications of Non-Redeemable Investment Funds During the Waiting Period and the Distribution Period
Part 14 [Deleted]
Part 15 Securityholder Records
Securityholder Records
Part 16 Exemptions and Approvals
Need for Multiple or Separate Applications
Exemptions under Prior Policies
Waivers and Orders concerning "Fund of Funds"
1.1 The purpose of this Policy is to state the views of the Canadian securities regulatory authorities on various matters relating to National Instrument 81-102 Investment Funds (the "Instrument"), including
(a) the interpretation of various terms used in the Instrument;
(b) recommendations concerning the operating procedures that the Canadian securities regulatory authorities suggest that investment funds subject to the Instrument, or persons performing services for the investment funds, adopt to ensure compliance with the Instrument;
(c) discussions of circumstances in which the Canadian securities regulatory authorities have granted relief from particular requirements of National Policy Statement No. 39 ("NP39"), the predecessor to the Instrument, and the conditions that those authorities imposed in granting that relief; and
(d) recommendations concerning applications for approvals required under, or relief from, provisions of the Instrument.
2.01 (1) This term replaced the term "commodity pool" that was previously defined under the National Instrument 81-104 Commodity Pools (NI 81-104). Mutual funds that were commodity pools under NI 81-104 are deemed to be alternative mutual funds under this Instrument.
(2) The definition of "alternative mutual fund" contemplates that the fund's fundamental investment objectives will reflect those features that distinguish the alternative mutual fund from more conventional mutual funds. Therefore if an existing mutual were to convert to an alternative mutual fund, we would expect such a change to necessitate changes to the mutual fund's investment objectives that would require securityholder approval under Part 5 of the Instrument.
(3) The Instrument does not mandate a naming convention for mutual funds. However, it is our view that a mutual fund with the word "alternative" in its name could be misleading or cause confusion in the marketplace if that mutual fund is not an alternative mutual fund. We would generally expect that the only mutual funds that would use that term in their name would be alternative mutual funds.
2.1 The definition of "asset allocation service" in the Instrument includes only specific administrative services in which an investment in mutual funds subject to the Instrument is an integral part. The Canadian securities regulatory authorities do not view this definition as including general investment services such as discretionary portfolio management that may, but are not required to, invest in mutual funds subject to this Instrument.
2.2 The definition of "cash equivalent" in the Instrument includes certain evidences of indebtedness of Canadian financial institutions. This includes banker's acceptances.
2.3 The definition of "clearing corporation" in the Instrument includes both incorporated and unincorporated organizations, which may, but need not, be part of an options or futures exchange.
2.3.1 The definition of "cleared specified derivative" is intended to apply to derivatives transactions that take place through the facilities of a "regulated clearing agency" as defined in National Instrument 94-101 Mandatory Central Clearing of Derivatives. The Instrument provides exemptions from certain of the provisions governing the use of cleared specified derivatives by investment funds. These exemptions are intended to facilitate the use of the clearing infrastructure in compliance with international requirements for mandatory clearing of derivatives, although the exemptions also apply in respect of cleared specified derivatives that are not subject to mandatory clearing obligations.
2.4 Paragraph (b) of the definition of "debt-like security" in the Instrument provides that the value of the component of an instrument that is not linked to the underlying interest of the instrument must account for less than 80% of the aggregate value of the instrument in order that the instrument be considered a debt-like security. The Canadian securities regulatory authorities have structured this provision in this manner to emphasize what they consider the most appropriate manner to value these instruments. That is, one should first value the component of the instrument that is not linked to the underlying interest, as this is often much easier to value than the component that is linked to the underlying interest. The Canadian securities regulatory authorities recognize the valuation difficulties that can arise if one attempts to value, by itself, the component of an instrument that is linked to the underlying interest.
2.4.1 The Canadian securities regulatory authorities recognize there are existing contracts that use the predecessor terms "approved credit rating", "approved rating" and "approved credit rating organization". The content of the new definitions "designated rating" and "designated rating organization" is substantially the same as the content of their respective predecessor terms, only the terminology has changed. Therefore, it is reasonable to interpret the predecessor terms as having the same meaning as the definition of "designated rating" and "designated rating organization" in the Instrument, as applicable.
2.5 (1) The definition of "fundamental investment objectives" is relevant in connection with paragraph 5.1(1)(c) of the Instrument, which requires that the approval of securityholders of an investment fund be obtained before any change is made to the fundamental investment objectives of the investment fund. The fundamental investment objectives of an investment fund are required to be disclosed in a prospectus under Part B of Form 81-101F1 Contents of Simplified Prospectus or under the requirements of Form 41-101F2 Information Required in an Investment Fund Prospectus. The definition of "fundamental investment objectives" contained in the Instrument uses the language contained in the disclosure requirements of Form 81-101F1 and Form 41-101F2, and the definition should be read to include the matters that would have to be disclosed under the Item of the applicable form concerning "Fundamental Investment Objectives". Accordingly, any change to the investment fund requiring a change to that disclosure would trigger the requirement for securityholder approval under paragraph 5.1(1)(c) of the Instrument.
(2) Form 41-101F2 and Part B of Form 81-101F1 set out, among other things, the obligation that an investment fund disclose in a prospectus both its fundamental investment objectives and its investment strategies. The matters required to be disclosed under the Item of the applicable form relating to "Investment Strategies" are not "fundamental investment objectives" under the Instrument.
(3) Generally speaking, the "fundamental investment objectives" of an investment fund are those attributes that define its fundamental nature. For example, investment funds that are guaranteed or insured, or that pursue a highly specific investment approach such as index funds or derivative funds, may be defined by those attributes. Often the manner in which an investment fund is marketed will provide evidence as to its fundamental nature; an investment fund whose advertisements emphasize, for instance, that investments are guaranteed likely will have the existence of a guarantee as a "fundamental investment objective".
(4) [Deleted]
(5) One component of the definition of "fundamental investment objectives" is that those objectives distinguish an investment fund from other investment funds. This component does not imply that the fundamental investment objectives for each investment fund must be unique. Two or more investment funds can have identical fundamental investment objectives.
2.6 A mortgage insured under the National Housing Act (Canada) or similar provincial statutes is a "guaranteed mortgage" for the purposes of the Instrument.
2.7 (1) One component of the definition of "hedging" is the requirement that hedging transactions result in a "high degree of negative correlation between changes in the value of the investment or position, or group of investments or positions, being hedged and changes in the value of the instrument or instruments with which the investment or position is hedged". The Canadian securities regulatory authorities are of the view that there need not be complete congruence between the hedging instrument or instruments and the position or positions being hedged if it is reasonable to regard the one as a hedging instrument for the other, taking into account the closeness of the relationship between fluctuations in the price of the two and the availability and pricing of hedging instruments.
(2) The definition of "hedging" includes a reference to the "maintaining" of the position resulting from a hedging transaction or series of hedging transactions. The inclusion of this component in the definition requires an investment fund to ensure that a transaction continues to offset specific risks of the investment fund in order that the transaction be considered a "hedging" transaction under the Instrument; if the "hedging" position ceases to provide an offset to an existing risk of an investment fund, then that position is no longer a hedging position under the Instrument, and can be held by the investment fund only in compliance with the specified derivatives rules of the Instrument that apply to non-hedging positions. The component of the definition that requires the "maintaining" of a hedge position does not mean that an investment fund is locked into a specified derivatives position; it simply means that the specified derivatives position must continue to satisfy the definition of "hedging" in order to receive hedging treatment under the Instrument.
(3) Paragraph (b) of the definition of "hedging" has been included to ensure that currency cross hedging continues to be permitted under the Instrument. Currency cross hedging is the substitution of currency risk associated with one currency for currency risk associated with another currency, if neither currency is a currency in which the investment fund determines its net asset value per security and the aggregate amount of currency risk to which the investment fund is exposed is not increased by the substitution. Currency cross hedging is to be distinguished from currency hedging, as that term is ordinarily used. Ordinary currency hedging, in the context of investment funds, would involve replacing the investment fund's exposure to a "non-net asset value" currency with exposure to a currency in which the investment fund calculates its net asset value per security. That type of currency hedging is subject to paragraph (a) of the definition of "hedging".
2.8 A portfolio asset of a mutual fund that meets the definition of "illiquid asset" will be an illiquid asset even if a person or company, including the manager or the portfolio adviser of a mutual fund or a partner, director or officer of the manager or portfolio adviser of a mutual fund or any of their respective associates or affiliates, has agreed to purchase the asset from the mutual fund. That type of agreement does not affect the words of the definition, which defines "illiquid asset" in terms of whether that asset cannot be readily disposed of through market facilities on which public quotations in common use are widely available.
2.9 The definition of "manager" under the Instrument only applies to the person or company that actually directs the business of the investment fund, and does not apply to others, such as trustees, that do not actually carry out this function. Also, a "manager" would not include a person or company whose duties are limited to acting as a service provider to the investment fund, such as a portfolio adviser.
2.10 The definition of "option" includes warrants, whether or not the warrants are listed on a stock exchange or quoted on an over-the-counter market.
2.11 The term "performance data" includes data on an aspect of the investment performance of an investment fund, an asset allocation service, security, index or benchmark. This could include data concerning return, volatility or yield. The Canadian securities regulatory authorities note that the term "performance data" would not include a rating prepared by an independent organization reflecting the credit quality, rather than the performance, of, for instance, an investment fund's portfolio or the participating funds of an asset allocation service.
2.12 An "advertisement" is defined in the Instrument to mean a sales communication that is published or designed for use on or through a "public medium". The Canadian securities regulatory authorities interpret the term "public medium" to include print, television, radio, tape recordings, video tapes, computer disks, the Internet, displays, signs, billboards, motion pictures and telephones.
2.13 (1) The definition of a "purchase", in connection with the acquisition of a portfolio asset by an investment fund, means an acquisition that is the result of a decision made and action taken by the investment fund.
(2) The Canadian securities regulatory authorities consider that the following types of transactions would generally be purchases of a security by an investment fund under the definition:
1. The investment fund effects an ordinary purchase of the security, or, at its option, exercises, converts or exchanges a convertible security held by it.
2. The investment fund receives the security as consideration for a security tendered by the investment fund into a take-over bid.
3. The investment fund receives the security as the result of a merger, amalgamation, plan of arrangement or other reorganization for which the investment fund voted in favour.
4. The investment fund receives the security as a result of the automatic exercise of an exchange or conversion right attached to another security held by the investment fund in accordance with the terms of that other security or the exercise of that exchange or conversion right at the option of the investment fund.
5.
(a) The investment fund has become legally entitled to dispose of the collateral held by it under a securities loan or repurchase agreement and to apply proceeds of realization to satisfy the obligations of the counterparty of the investment fund under the transaction, and
(b) sufficient time has passed after the event described in paragraph (a) to enable the investment fund to sell the collateral in a manner that maintains an orderly market and that permits the preservation of the best value for the investment fund.
(3) The Canadian securities regulatory authorities consider that the following types of transactions would generally not be purchases of a security by an investment fund under the definition:
1. The investment fund receives the security as a result of a compulsory acquisition by an issuer following completion of a successful take-over bid.
2. The investment fund receives the security as a result of a merger, amalgamation, plan of arrangement or other reorganization that the investment fund voted against.
3. The investment fund receives the security as the result of the exercise of an exchange or conversion right attached to a security held by the investment fund made at the discretion of the issuer of the security held by the investment fund.
4. The investment fund declines to tender into an issuer bid, even though its decision is likely to result in an increase in its percentage holdings of a security beyond what the investment fund would be permitted under the Instrument to purchase.
2.14 A special warrant is a form of restricted security and, accordingly, the provisions of the Instrument applying to restricted securities apply to special warrants.
2.15 (1) The term "sales communication" includes a communication by an investment fund to (i) a securityholder of the investment fund and (ii) a person or company that is not a securityholder if the purpose of the communication is to induce the purchase of securities of the investment fund. A sales communication therefore does not include a communication solely between a an investment fund or its promoter, manager, principal distributor or portfolio adviser and a participating dealer, or between the principal distributor or a participating dealer and its registered salespersons, that is indicated to be internal or confidential and that is not designed to be passed on by any principal distributor, participating dealer or registered salesperson to any securityholder of, or potential investor in, the investment fund. In the view of the Canadian securities regulatory authorities, if a communication of that type were so passed on by the principal distributor, participating dealer or registered salesperson, the communication would be a sales communication made by the party passing on the communication if the recipient of the communication were a securityholder of the investment fund or if the intent of the principal distributor, participating dealer or registered salesperson in passing on the communication were to induce the purchase of securities of the investment fund.
(2) The term "sales communication" is defined in the Instrument such that the communication need not be in writing and includes any oral communication. The Canadian securities regulatory authorities are of the view that the requirements in the Instrument pertaining to sales communications would apply to statements made at an investor conference to securityholders or to others to induce the purchase of securities of the investment fund.
(3) The Canadian securities regulatory authorities are of the view that image advertisements that are intended to promote a corporate identity or the expertise of an investment fund manager fall outside the definition of "sales communication". However, an advertisement or other communication that refers to a specific investment fund or funds or promotes any particular investment portfolio or strategy would be a sales communication and therefore be required to include warnings of the type now described in section 15.4 of the Instrument.
(4) In the case of an investment fund, paragraph (b) of the definition of a "sales communication" in the Instrument excludes sales communications contained in certain documents that the investment fund is required to prepare, including audited or unaudited financial statements, statements of account and confirmations of trade. The Canadian securities regulatory authorities are of the view that if information is contained in these types of documents that is not required to be included by securities legislation, any such additional material is not excluded by paragraph (b) of the definition of sales communication and may, therefore, constitute a sales communication if the additional material otherwise falls within the definition of that term in the Instrument.
2.16 (1) The term "specified derivative" is defined to mean an instrument, agreement or security, the market price, value or payment obligations of which are derived from, referenced to or based on an underlying interest. Certain instruments, agreements or securities that would otherwise be specified derivatives within the meaning of the definition are then excluded from the definition for purposes of the Instrument.
(2) Because of the broad ambit of the lead-in language to the definition, it is impossible to list every instrument, agreement or security that might be caught by that lead-in language but that is not considered to be a derivative in any normal commercial sense of that term. The Canadian securities regulatory authorities consider conventional floating rate debt instruments, securities of an investment fund, American depositary receipts and instalment receipts generally to be within this category, and generally will not treat those instruments as specified derivatives in administering the Instrument.
(3) However, the Canadian securities regulatory authorities note that these general exclusions may not be applicable in cases in which a mutual fund invests in one of the vehicles described in subsection (2) with the result that the mutual fund obtains or increases exposure to a particular underlying interest in excess of the limit set out in section 2.1 of the Instrument. In such circumstances, the Canadian securities regulatory authorities are likely to consider that instrument a specified derivative under the Instrument.
2.17 The definition of "standardized future" refers to an agreement traded on a futures exchange. This type of agreement is called a "futures contract" in the legislation of some jurisdictions, and an "exchange contract" in the legislation of some other jurisdictions (such as British Columbia and Alberta). The term "standardized future" is used in the Instrument to refer to these types of contracts, to avoid conflict with existing local definitions.
2.18 The Canadian securities regulatory authorities are of the view that the definition of a swap in the Instrument would include conventional interest rate and currency swaps, as well as equity swaps.
National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) prescribes that each document that is required or permitted to be provided to a securities regulatory authority or regulator must be transmitted to the securities regulatory authority or regulator electronically through the System for Electronic Data Analysis and Retrieval + (SEDAR+).
The reference to a document includes any report, form, application, information, material and notice, as well as a copy thereof, and applies to documents that are required or permitted to be filed or deposited with, or delivered, furnished, sent, provided, submitted or otherwise transmitted to, a securities regulatory authority or regulator.
To reflect the phased implementation of SEDAR+, the Appendix of National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) sets out securities legislation under which documents are excluded from being filed or delivered in SEDAR+.
National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) should be consulted when providing any document to a securities regulatory authority or regulator under the Instrument and this Policy.
3.1 [Deleted]
3.2 (1) An "index mutual fund" is defined in section 1.1 of the Instrument as a mutual fund that has adopted fundamental investment objectives that require it to
(a) hold the securities that are included in a permitted index or permitted indices of the mutual fund in substantially the same proportion as those securities are reflected in that permitted index or permitted indices; or
(b) invest in a manner that causes the mutual fund to replicate the performance of that permitted index or those permitted indices.
(2) This definition includes only mutual funds whose entire portfolio is invested in accordance with one or more permitted indices. The Canadian securities regulatory authorities recognize that there may be mutual funds that invest part of their portfolio in accordance with a permitted index or indices, with a remaining part of the portfolio being actively managed. Those mutual funds cannot avail themselves of the relief provided by subsection 2.1(5) of the Instrument, which provides relief from the "10 % rule" contained in subsection 2.1(1) of the Instrument, because they are not "index mutual funds". The Canadian securities regulatory authorities acknowledge that there may be circumstances in which the principles behind the relief contained in subsection 2.1(5) of the Instrument is also applicable to "partially-indexed" mutual funds. Therefore, the Canadian securities regulatory authorities will consider applications from those types of mutual funds for relief analogous to that provided by subsection 2.1(5) of the Instrument.
(3) It is noted that the manager of an index mutual fund may make a decision to base all or some of the investments of the mutual fund on a different permitted index than a permitted index previously used. This decision might be made for investment reasons or because that index no longer satisfies the definition of "permitted index" in the Instrument. It is noted that this decision by the manager will be considered by the Canadian securities regulatory authorities generally to constitute a change of fundamental investment objectives, thereby requiring securityholder approval under paragraph 5.1(1)(c) of the Instrument. In addition, this decision would also constitute a material change for the mutual fund, thereby requiring an amendment to the prospectus of the mutual fund and the issuing of a press release under Part 11 of National Instrument 81-106 Investment Fund Continuous Disclosure.
3.2.1 An investment fund generally holds a passive stake in the businesses in which it invests; that is, an investment fund generally does not seek to obtain control of, or become involved in, the management of investee companies. This key restriction on the type of investment activities that may be undertaken by an investment fund is codified in section 2.2 of the Instrument.
Exceptions to this are labour sponsored or venture capital funds, where some degree of involvement in the management of the investees is generally an integral part of the investment strategy.
In determining whether an investment fund exercises control over, or is involved in the management of, an investee company, for the purposes of compliance with section 2.2 of the Instrument, the Canadian securities regulatory authorities will generally consider indicators, including the following:
(a) any right of the investment fund to appoint directors, or observers, of the board of the investee company;
(b) any right of the investment fund to restrict the management of the investee company, or to approve or veto decisions made by the management of the investee company;
(c) any right of the investment fund to restrict the transfer of securities by other securityholders of the investee company.
The Canadian securities regulatory authorities will take the above factors into consideration when considering the nature of an investment fund's investment in an issuer to determine whether the investment fund is in compliance with section 2.2 of the Instrument. The Canadian securities regulatory authorities will also refer to the applicable accounting standards in determining whether an investment fund is exercising control over an issuer.
3.3 An investment fund is required by subsection 2.2(3) of the Instrument to assume the conversion of each special warrant it holds. This requirement is imposed because the nature of a special warrant is such that there is a high degree of likelihood that its conversion feature will be exercised shortly after its issuance, once a prospectus relating to the underlying security has been filed.
3.3.1 (1) The Canadian securities regulatory authorities expect the manager of an investment fund (whether a mutual fund or a non-redeemable investment fund) to establish an effective liquidity risk management policy that considers the liquidity of the types of assets in which the investment fund will be invested, and the fund's obligations and other liabilities (for example, meeting redemption requests, or margin calls from derivative counterparties). Appropriate internal limits for the investment fund's liquidity needs, in line with its investment strategies, should be established.
(2) As portfolio assets may become illiquid when market conditions change, the Canadian securities regulatory authorities are of the view that the manager should regularly measure, monitor and manage the liquidity of the investment fund's portfolio assets, keeping in mind the time to liquidate each portfolio asset, the price the asset may be sold at and the pattern of redemption requests.
(3) Furthermore, the Canadian securities regulatory authorities are of the view that illiquid assets are generally more difficult to value, for the purposes of calculating an investment fund's net asset value, than assets which are liquid. As a result, where a non-redeemable investment fund has a large proportion of its assets invested in illiquid assets, this raises concerns about the accuracy of the fund's net asset value and the amount of any fees calculated with reference to net asset value. Accordingly, staff of the Canadian securities regulatory authorities may raise comments or questions in the course of their reviews of the prospectuses or continuous disclosure documents of non-redeemable investment funds where such funds have a significant proportion of their assets invested in illiquid assets.
3.4 (1) [Deleted]
(2) Subsection 2.5(7) of the Instrument provides that certain investment restrictions and reporting requirements do not apply to investments in other investment funds made in accordance with section 2.5 of the Instrument. In some cases, an investment fund's investments in other investment funds will be exempt from the requirements of section 2.5 of the Instrument because of an exemption granted by the regulator or securities regulatory authority. In these cases, assuming the investment fund complies with the terms of the exemption, its investments in other investment funds would be considered to have been made in accordance with section 2.5 of the Instrument. It is also noted that subsection 2.5(7) of the Instrument applies only with respect to an investment fund's investments in other investment funds, and not for any other investment or transaction.
(3) Section 2.5.1 of the Instrument provides that certain investment restrictions and reporting requirements do not apply to investments by investment funds that are not reporting issuers, including investments in other investment funds that are not reporting issuers, made in accordance with the conditions in section 2.5.1 of the Instrument. Paragraphs 2.5.1(2)(c) to (f) of the Instrument also specify the accounting preparation and auditing standards that apply to the preparation and auditing of financial statements of an underlying fund in which an investment fund that is not a reporting issuer, determines to invest in reliance on the exemption.
3.5 Paragraph 2.6(d) of the Instrument prohibits an investment fund from purchasing a security, other than a specified derivative, that by its terms may require the investment fund to make a contribution in addition to the payment of the purchase price. This prohibition does not extend to the purchase of securities that are paid for on an instalment basis in which the total purchase price and the amounts of all instalments are fixed at the time the first instalment is made.
3.6 Paragraph 2.6(f) of the Instrument prohibits an investment fund from lending either cash or a portfolio asset other than cash. The Canadian securities regulatory authorities are of the view that the purchase of an evidence of indebtedness, such as a bond or debenture, a loan participation or loan syndication as permitted by paragraph 2.3(1)(i)or (2)(c) of the Instrument, or the purchase of a preferred share that is treated as debt for accounting purposes, does not constitute the lending of cash or a portfolio asset.
3.6.1 Subsection 2.6(2) of the Instrument permits an alternative mutual fund or non-redeemable investment fund to borrow cash for investment purposes (including investing on margin) from an entity that meets the criteria of a fund custodian or subcustodian under section 6.2 or 6.3, and can include the fund's own custodian or subcustodian. This provision also permits a fund to borrow cash from a lender that is an affiliate or associate of the fund's investment fund manager provided independent review committee approval is granted.
3.7 (1) Section 2.12, 2.13 and 2.14 of the Instrument each contains a number of conditions that must be satisfied in order that an investment fund may enter into a securities lending, repurchase or reverse repurchase transaction in compliance with the Instrument. It is expected that, in addition to satisfying these conditions, the manager on behalf of the investment fund, in co-ordination with an agent, will ensure that the documentation evidencing these types of transactions contains customary provisions to protect the investment fund and to document the transaction properly. Among other things, these provisions would normally include
(a) a definition of an "event of default" under the agreement, which would include failure to deliver cash or securities, or to promptly pay to the investment fund amounts equal to dividends and interest paid, and distributions made, on loaned or sold securities, as required by the agreement;
(b) provisions giving non-defaulting parties rights of termination, rights to sell the collateral, rights to purchase identical securities to replace the loaned securities and legal rights of set-off in connection with their obligations if an event of default occurs; and
(c) provisions that deal with, if an event of default occurs, how the value of collateral or securities held by the non-defaulting party that is in excess of the amount owed by the defaulting party will be treated.
(2) Section 2.12, 2.13 and 2.14 of the Instrument each imposes a requirement that an investment fund that has entered into a securities lending, repurchase or reverse repurchase transaction hold cash or securities of at least 102 % of the market value of the securities or cash held by the investment fund's counterparty under the transaction. It is noted that the 102 % requirement is a minimum requirement, and that it may be appropriate for the manager of an investment fund, or the agent acting on behalf of the investment fund, to negotiate the holding of a greater amount of cash or securities if necessary to protect the interests of the investment fund in a particular transaction, having regard to the level of risk for the investment fund in the transaction. In addition, if the recognized best practices for a particular type of transaction in a particular market calls for a higher level of collateralization than 102 %, it is expected that, absent special circumstances, the manager or the agent would ensure that its arrangements reflect the relevant best practices for that transaction.
(3) Paragraph 3 of subsection 2.12(1) of the Instrument refers to securities lending transactions in terms of securities that are "loaned" by an investment fund in exchange for collateral. Some securities lending transactions are documented so that title to the "loaned" securities is transferred from the "lender" to the "borrower". The Canadian securities regulatory authorities do not consider this fact as sufficient to disqualify those transactions as securities loan transactions within the meaning of the Instrument, so long as the transaction is in fact substantively a loan. References throughout the Instrument to "loaned" securities, and similar references, should be read to include securities "transferred" under a securities lending transaction.
(4) Subparagraph 6(d) of subsection 2.12(1) permits the use of irrevocable letters of credit as collateral in securities lending transactions. The Canadian securities regulatory authorities believe that, at a minimum, the prudent use of letters of credit will involve the following arrangements:
(a) the investment fund should be allowed to draw down any amount of the letter of credit at any time by presenting its sight draft and certifying that the borrower is in default of its obligations under the securities lending agreement, and the amount capable of being drawn down would represent the current market value of the outstanding loaned securities or the amount required to cure any other borrower default; and
(b) the letter of credit should be structured so that the lender may draw down, on the date immediately preceding its expiration date, an amount equal to the current market value of all outstanding loaned securities on that date.
(5) Paragraph 9 of subsection 2.12(1) and paragraph 8 of subsection 2.13(1) of the Instrument each provides that the agreement under which an investment fund enters into a securities lending or repurchase transaction include a provision requiring the investment fund's counterparty to promptly pay to the investment fund, among other things, distributions made on the securities loaned or sold in the transaction. In this context, the term "distributions" should be read broadly to include all payments or distributions of any type made on the underlying securities, including, without limitation, distributions of property, stock dividends, securities received as the result of splits, all rights to purchase additional securities and full or partial redemption proceeds. This extended meaning conforms to the meaning given the term "distributions" in several standard forms of securities loan agreements widely used in the securities lending and repurchase markets.
(6) Sections 2.12, 2.13 and 2.14 of the Instrument each make reference to the "delivery" and "holding" of securities or collateral by the investment fund. The Canadian securities regulatory authorities note that these terms will include the delivery or holding by an agent for an investment fund. In addition, the Canadian securities regulatory authorities recognize that under ordinary market practice, agents pool collateral for securities lending/repurchase clients; this pooling of itself is not considered a violation of the Instrument.
(7) Sections 2.12, 2.13 and 2.14 of the Instrument each require that the securities involved in a securities lending, repurchase or reverse repurchase transaction be marked to market daily and adjusted as required daily. It is recognized that market practice often involves an agent marking to market a portfolio at the end of a business day, and effecting the necessary adjustments to a portfolio on the next business day. So long as each action occurs on each business day, as required by the Instrument, this market practice is not a breach of the Instrument.
(8) As noted in subsection (7), the Instrument requires the daily marking to market of the securities involved in a securities lending, repurchase or reverse repurchase transaction. The valuation principles used in this marking to market may be those generally used by the agent acting for the investment fund, even if those principles deviate from the principles that are used by the investment fund in valuing its portfolio assets for the purposes of calculating net asset value.
(9) Paragraph 6 of subsection 2.13(1) of the Instrument imposes a requirement concerning the delivery of sales proceeds to the investment fund equal to 102 % of the market value of the securities sold in the transaction. It is noted that accrued interest on the sold securities should be included in the calculation of the market value of those securities.
(10) Section 2.15 of the Instrument imposes the obligation on a manager of an investment fund to appoint an agent or agents to administer its securities lending and repurchase transactions, and makes optional the ability of a manager to appoint an agent or agents to administer its reverse repurchase transactions. A manager that appoints more than one agent to carry out these functions may allocate responsibility as it considers best. For instance, it may be appropriate that one agent be responsible for domestic transactions, with one or more agents responsible for offshore transactions. Managers should ensure that the various requirements of sections 2.15 and 2.16 of the Instrument are satisfied for all agents.
(11) It is noted that the responsibilities of an agent appointed under section 2.15 of the Instrument include all aspects of acting on behalf of an investment fund in connection with securities lending, repurchase or reverse repurchase agreements. This includes acting in connection with the reinvestment of collateral or securities held during the life of a transaction.
(12) Subsection 2.15(3) of the Instrument requires that an agent appointed by an investment fund to administer its securities lending, repurchase or reverse repurchase transactions shall be a custodian or sub-custodian of the investment fund. It is noted that the provisions of Part 6 of the Instrument generally apply to the agent in connection with its activities relating to securities lending, repurchase or reverse repurchase transactions. The agent must have been appointed as custodian or sub-custodian in accordance with section 6.1, and must satisfy the other requirements of Part 6 in carrying out its responsibilities.
(13) Subsection 2.15(4) of the Instrument provides that the manager of an investment fund must not authorize an agent to enter into securities lending, repurchase or, if applicable, reverse repurchase transactions on behalf of the investment fund unless there is a written agreement between the agent, the manager and the investment fund that deals with certain prescribed matters. Subsection (4) requires that the manager and the investment fund, in the agreement, provide instructions to the agent on the parameters to be followed in entering into the type of transaction to which the agreement pertains. The parameters would normally include
(a) details on the types of transactions that may be entered into by the investment fund;
(b) types of portfolio assets of the investment fund to be used in the transaction;
(c) specification of maximum transaction size, or aggregate amount of assets that may be committed to transactions at any one time;
(d) specification of permitted counterparties;
(e) any specific requirements regarding collateralization, including minimum requirements as to amount and diversification of collateralization, and details on the nature of the collateral that may be accepted by the investment fund;
(f) directions and an outline of responsibilities for the reinvestment of cash collateral received by the investment fund under the program to ensure that proper levels of liquidity are maintained at all times; and
(g) duties and obligations on the agent to take action to obtain payment by a borrower of any amounts owed by the borrower.
(14) The definition of "cash cover" contained in section 1.1 of the Instrument requires that the portfolio assets used for cash cover not be "allocated for specific purposes". Securities loaned by a mutual fund in a securities lending transaction have been allocated for specific purposes and therefore cannot be used as cash cover by the mutual fund for its specified derivatives obligations.
(15) An investment fund sometimes needs to vote securities held by it in order to protect its interests in connection with corporate transactions or developments relating to the issuers of the securities. The manager and the portfolio adviser of an investment fund, or the agent of the investment fund administering a securities lending program on behalf of the investment fund, should monitor corporate developments relating to securities that are loaned by the investment fund in securities lending transactions, and take all necessary steps to ensure that the investment fund can exercise a right to vote the securities when necessary. This may be done by way of a termination of a securities lending transaction and recall of loaned securities, as described in paragraph 11 of subsection 2.12(1) of the Instrument.
(16) As part of the prudent management of a securities lending, repurchase or reverse repurchase program, managers of investment funds, together with their agents, should ensure that transfers of securities in connection with those programs are effected in a secure manner over an organized market or settlement system. For foreign securities, this may entail ensuring that securities are cleared through central depositories. Investment funds and their agents should pay close attention to settlement arrangements when entering into securities lending, repurchase and reverse repurchase transactions.
3.7.1 Section 2.18 of the Instrument imposes daily and weekly liquidity requirements on money market funds. Specifically, money market funds must keep 5% of their assets invested in cash or readily convertible into cash within one day, and 15% of their assets invested in cash or readily convertible into cash within one week. Assets that are "readily convertible to cash" would generally be short-term, highly liquid investments that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value. Such assets can be sold in the ordinary course of business within one business day (in the case of the daily liquidity requirement) or within five business days (in the case of the weekly liquidity requirement) at approximately the value ascribed to them by the money market fund. The Canadian securities regulatory authorities note that the securities do not have to mature within the one and five business day periods. For example, direct obligations of the Canadian or U.S. government, or of a provincial government, that mature after one or five business days but that can be readily converted to cash within one or five business days, would likely be eligible for the 5% and 15% liquidity requirements.
3.8 (1) Subsection 4.1(4) of the Instrument permits a dealer managed investment fund to make an investment otherwise prohibited by subsection 4.1(1) of the Instrument and the corresponding provisions in securities legislation referred to in Appendix C to the Instrument if the independent review committee of the dealer managed investment fund has approved the transaction under subsection 5.2(2) of National Instrument 81-107 Independent Review Committee for Investment Funds ("NI 81-107"). The Canadian securities regulatory authorities expect the independent review committee may contemplate giving its approval as a standing instruction, as contemplated in section 5.4 of NI 81-107. For purchases of debt securities made during the 60-day period after distribution, commentary 7 to section 6.1 of NI 81-107 provides guidance to assist in determining if the ask price for a debt security is readily available.
(2) Subsection 4.3(2) of the Instrument permits an investment fund to purchase a class of debt securities from, or sell a class of debt securities to, another investment fund managed by the same manager or an affiliate of the manager where the price payable for the security is not publicly available, if the independent review committee of the investment fund has approved the transaction under subsection 5.2(2) of NI 81-107 and the requirements in section 6.1 of NI 81-107 have been met. The Canadian securities regulatory authorities expect the independent review committee may contemplate giving its approval as a standing instruction, as contemplated in section 5.4 of NI 81-107.
(3) In providing its approval under paragraph 4.3(2) of the Instrument, the Canadian securities regulatory authorities expect the independent review committee to have satisfied itself that the price of the security is fair. It may do this by considering the price quoted on a marketplace (e.g., CanPx or TRACE), or by obtaining a quote from an independent, arm's-length purchaser or seller, immediately before the purchase or sale.
4.1 Paragraphs 2.8(1)(d) and (e) of the Instrument prohibit a mutual fund from, among other things, opening and maintaining a position in a standardized future except under the conditions referred to in those paragraphs. Opening and maintaining a position in a standardized future could be effected through the exercise by a mutual fund of an option on futures. Therefore, it should be noted that a mutual fund cannot exercise an option on futures and assume a position in a standardized future unless the applicable provisions of paragraphs 2.8(1)(d) or (e) are satisfied.
4.2 The Canadian securities regulatory authorities remind industry participants of the following requirements contained in securities legislation:
1. An investment fund may only invest in or use clearing corporation options and over-the-counter options if the portfolio adviser advising with respect to these investments
(a) is permitted, either by virtue of registration as an adviser under the securities legislation or commodity futures legislation of the jurisdiction in which the portfolio adviser is providing the advice or an exemption from the requirement to be registered, to provide that advice to the investment fund under the laws of that jurisdiction; and
(b) has satisfied all applicable option proficiency requirements of that jurisdiction.
2. An investment fund may invest in or use futures and options on futures only if the portfolio adviser advising with respect to these investments or uses is registered as an adviser under the securities or commodity futures legislation of the jurisdiction in which the portfolio adviser is providing the advice, if this registration is required in that jurisdiction, and meets the proficiency requirements for advising with respect to futures and options on futures in the jurisdiction.
3. A portfolio adviser of an investment fund that receives advice from a non-resident sub-adviser as contemplated by section 2.10 of the Instrument is not relieved from the registration requirements described in paragraphs 1 and 2.
4. In Ontario, a non-resident sub-adviser is required, under the commodity futures legislation of Ontario, to be registered in Ontario if it provides advice to another portfolio adviser of an investment fund in Ontario concerning the use of standardized futures by the investment fund. Section 2.10 of the Instrument does not exempt the non-resident sub-adviser from this requirement. A non-resident sub-adviser should apply for an exemption in Ontario if it wishes to carry out the arrangements contemplated by section 2.10 without being registered in Ontario under that legislation.
4.3 (1) The investment restrictions in the Instrument are in part intended to prevent the use of specified derivatives for the purpose of leveraging the assets of a mutual fund. The definition of "hedging" prohibits leveraging with respect to specified derivatives used for hedging purposes. The provisions of subsection 2.8(1) of the Instrument restrict leveraging with respect specified derivatives used for non-hedging purposes.
(2) Alternative mutual funds however, are exempted from section 2.8 and are instead subject to the restrictions on the use of leverage set out in section 2.9.1 of the Instrument, which limit exposure to certain sources of leverage to no more than 300% of an alternative mutual fund's net asset value. The calculation in section 2.9.1 requires an investment fund to determine the notional amount of its specified derivatives positions. While the Instrument does not define notional amount, in this context we would expect it to be determined in regard to the value of the underlying reference asset, as if the specified derivative position were converted into the equivalent position in the underlying reference asset at the time of the calculation.
4.4 The definition of "cash cover" in the Instrument prescribes the securities or other portfolio assets that may be used to satisfy the cash cover requirements relating to specified derivatives positions of mutual funds required by Part 2 of the Instrument. The definition of "cash cover" includes various interest-bearing securities; the definition includes interest accrued on those securities, and so mutual funds are able to include accrued interest for purposes of cash cover calculations.
5.1 (1) Subsection 4.4(1) of the Instrument contains provisions that require that any agreement or declaration of trust under which a person or company acts as manager of an investment fund provide that the manager is responsible for any loss that arises out of the failure of it, and of any person or company retained by it or the investment fund to discharge any of the manager's responsibilities to the investment fund, to satisfy the standard of care referred to in that section. Subsection 4.4(2) of the Instrument provides that an investment fund must not relieve the manager from that liability.
(2) The purpose of these provisions is to ensure that the manager remains responsible to the investment fund and therefore indirectly to its securityholders for the duty of care that is imposed by the securities legislation of most jurisdictions, and to clarify that the manager is responsible for ensuring that service providers perform to the level of that standard of care. The Instrument does not regulate the contractual relationships between the manager and service providers; whether a manager can seek indemnification from a service provider that fails to satisfy that standard of care is a contractual issue between those parties.
(3) Subsection 4.4(5) of the Instrument provides that section 4.4 does not apply to any losses to an investment fund or securityholder arising out of an action or inaction by a custodian or sub-custodian or by a director of an investment fund. A separate liability regime is imposed, on custodians or sub-custodians by section 6.6 of the Instrument. Directors are subject to the liability regime imposed by the relevant corporate legislation.
5.2 (1) As described in section 5.1, section 4.4 of the Instrument is designed to ensure that the manager of an investment fund is responsible for any loss that arises out of the failure of it, and of any person or company retained by it or the investment fund to discharge any of the manager's responsibilities to the investment fund, to satisfy the standard of care referred to in that section.
(2) The retention by a manager of an agent under section 2.15 of the Instrument to administer the investment fund's securities lending, repurchase or reverse repurchase transactions does not relieve the manager from ultimate responsibility for the administration of those transactions in accordance with the Instrument and in conformity with the standard of care imposed on the manager by statute and required to be imposed on the agent in the relevant agreement by subsection 2.15(4) of the Instrument.
(3) Under subsection 2.15(3) of the Instrument, the custodian or sub-custodian of an investment fund must be the agent appointed to act on behalf of the investment fund to administer securities lending, repurchase or reverse repurchase transactions of the investment fund. The activities of the agent, as custodian or sub-custodian, are not within the responsibility of the manager of the investment fund, as provided for in subsection 4.4(5) of the Instrument. However, the activities of the agent, in its role as administering the investment funds' securities lending, repurchase or reverse repurchase transactions, are within the ultimate responsibility of the manager, as provided for in subsection 4.4(6) of the Instrument.
6.1 Subsection 5.4(1) of the Instrument imposes a requirement that a meeting of securityholders of an investment fund called for the purpose of considering any of the matters referred to in subsection 5.1(1) of the Instrument must be called on notice sent at least 21 days before the date of the meeting. Industry participants are reminded that the provisions of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer, or a successor instrument, may apply to any meetings of securityholders of investment funds and that those provisions may require that a longer period of notice be given.
6.2 (1) Investment funds generally are structured in a manner that ensures that investors are not exposed to the risk of loss of an amount more than their original investment. This is a very important and essential attribute of investment funds.
(2) Investment funds that are structured as corporations do not raise pressing liability problems because of the limited liability regime of corporate statutes.
(3) Investment funds that are structured as limited partnerships may raise some concerns about the loss of limited liability if limited partners participate in the management or control of the partnership. The Canadian securities regulatory authorities encourage managers of investment funds that are structured as limited partnerships to consider this issue in connection with the holding of meetings of securityholders, even if required under subsection 5.1(1) of the Instrument. In addition, in the view of the Canadian securities regulatory authorities, all managers of investment funds that are structured as limited partnerships should include a discussion of this issue as a risk factor in prospectuses.
6.3 (1) Paragraph 5.1(1)(a) of the Instrument requires securityholder approval before the basis of the calculation of a fee or expense that is charged to an investment fund is changed in a way that could result in an increase in charges to the investment fund. The Canadian securities regulatory authorities note that the phrase "basis of the calculation" includes any increase in the rate at which a particular fee is charged to the investment fund.
(2) The Canadian securities regulatory authorities are of the view that the requirement of paragraph 5.1(1)(a) of the Instrument would not apply in instances where the change to the basis of the calculation is the result of separate individual agreements between the manager of the investment fund and individual securityholders of the investment fund, and the resulting increase in charges is payable directly or indirectly by those individual securityholders only.
6.4. (1) For the purposes of subparagraphs 5.1(1)(h)(i), (ii) and (iii) of the Instrument, the Canadian securities regulatory authorities consider that any change that will restructure an investment fund from its original structure requires the prior approval of the securityholders of the investment fund. For example, a non-redeemable investment fund may be designed to convert into a mutual fund on a specified date, or it may be designed to convert into a mutual fund after a specified date if the securities of the investment fund have traded at a specified discount to their net asset value per security for more than a set period of time. In each case, when the event that triggers the conversion occurs, the redemption feature of the securities of the non-redeemable investment fund changes and the securities of the non-redeemable investment fund will typically become redeemable at their net asset value per security daily. This change in the redemption feature of the securities of the investment fund may not be implemented unless securityholder approval has been obtained under subparagraph 5.1(1)(h)(i) of the Instrument. Another example of a change requiring securityholder approval is where an investment fund seeks to obtain control, or become involved in the management, of companies in which it invests, which is inconsistent with the nature of an investment fund. In such a situation, the investment fund would be required to obtain securityholder approval under subparagraph 5.1(1)(h)(iii) of the Instrument, in order to convert into a non-investment fund issuer, before it could become involved in the management of, or exercise control over, investees.
(2) For the purposes of subsection 5.1(2) of the Instrument, the Canadian securities regulatory authorities consider the costs and expenses associated with a change referred to in paragraph 5.1(1)(h) of the Instrument to include costs associated with the securityholder meeting to obtain approval of the change, the costs of preparing and filing a prospectus to commence continuous distribution of securities if the investment fund is converting from a non-redeemable investment fund to a mutual fund in continuous distribution, and brokerage commissions payable as a result of any portfolio realignment necessary to carry out the transaction.
7.1 [Repealed]
7.2 Subsection 5.6(1) of the Instrument provides that mergers of investment funds may be carried out on the conditions described in that subsection without prior approval of the securities regulatory authority. The Canadian securities regulatory authorities consider that the types of transactions contemplated by subsection 5.6(1) of the Instrument when carried out in accordance with the conditions of that subsection address the fundamental regulatory concerns raised by mergers of investment funds. This includes circumstances where a transaction does not satisfy the pre-approval criteria in clause 5.6(1)(a)(ii)(A) or subparagraph 5.6(1)(b)(i) but certain conditions are satisfied. In particular, the manager must come to the determination that the transaction is in the best interests in the investment fund and explain that view in the materials sent to securityholders. In circumstances where portfolios of the consolidating investment funds will be required to be realigned before a merger, the Canadian securities regulatory authorities note that paragraph 5.6(1)(h) of the Instrument provides that none of the costs and expenses associated with the transaction may be borne by the investment fund. Brokerage commissions payable as a result of any portfolio realignment necessary to carry out the transaction would, in the view of the Canadian securities regulatory authorities, be costs and expenses associated with the transaction.
7.3 (1) Paragraph 5.7(1)(b) of the Instrument requires certain details to be provided in respect of an application for regulatory approval required by paragraph 5.5(1)(b) that is not automatically approved under subsection 5.6(1). The Canadian securities regulatory authorities will be reviewing this type of proposed transaction, among other things, to ensure that adequate disclosure of the differences between the issuers participating in the proposed transaction is given to securityholders of the investment fund that will be merged, reorganized or amalgamated with another issuer.
(2) If an investment fund is proposed to be merged, amalgamated or reorganized with an investment fund that has a net asset value that is smaller than the net asset value of the terminating investment fund, the Canadian securities regulatory authorities will consider the implications of the proposed transaction on the smaller continuing investment fund. The Canadian securities regulatory authorities believe that this type of transaction generally would constitute a material change for the smaller continuing investment fund, thereby triggering the requirements of paragraph 5.1(1)(g) of the Instrument and Part 11 of National Instrument 81-106 Investment Fund Continuous Disclosure.
7.4 [Deleted]
7.5 (1) Subsection 5.3(2) of the Instrument provides that an investment fund's reorganization with, or transfer of assets to, another issuer may be carried out on the conditions described in paragraph 5.3(2)(a) or (b) without the prior approval of the securityholders of the investment fund.
(2) If the manager refers the change contemplated in subsection 5.3(2) of the Instrument to the investment fund's independent review committee, and subsequently seeks the approval of the securityholders of the investment fund, the Canadian securities regulatory authorities expect the manager to include a description of the independent review committee's determination in the written notice to securityholders referred to in section 5.4 of the Instrument.
(3) The Canadian securities regulatory authorities expect the written notice referred to in subparagraph 5.3(2)(a)(iv) and (v) of the Instrument to include, at a minimum, the expected date of the reorganization, the name of the other investment fund with which the investment fund will be reorganized, how a securityholder of the investment fund may obtain a copy of the other investment fund's fund facts or simplified prospectus, as applicable, and a description of the determination of the investment fund's independent review committee with respect to the reorganization.
7.6 Section 5.3.1 of the Instrument requires that the independent review committee of the investment fund give its prior approval to the manager before the auditor of the investment fund may be changed.
7.7 There may be matters under subsection 5.1(1) of the Instrument that may also be a conflict of interest matter as defined in NI 81-107. The Canadian securities regulatory authorities expect any matter under subsection 5.1 (1) of the Instrument subject to review by the independent review committee to be referred by the manager to the independent review committee before seeking the approval of securityholders of the investment fund. The Canadian securities regulatory authorities further expect the manager to include a description of the independent review committee's determination in the written notice to securityholders referred to in subsection 5.4(2) of the Instrument.
7.8 Subsection 5.8(2) of the Instrument requires a mutual fund that is terminating to give notice of the termination to all securityholders of the mutual fund. Section 5.8.1 of the Instrument requires a non-redeemable investment fund that is terminating to issue and file a press release announcing the termination. Investment funds for which the termination is a material change must also comply with the requirements of Part 11 of National Instrument 81-106 Investment Fund Continuous Disclosure.
8.1 The standard of care prescribed by section 6.6 of the Instrument is a minimum standard only. Similarly, the provisions of section 6.5 of the Instrument, designed to protect an investment fund from loss in the event of the insolvency of those holding its portfolio assets, are minimum requirements. The Canadian securities regulatory authorities are of the view that the requirements set out in section 6.5 may require custodians and sub-custodians to take such additional steps as may be necessary or desirable properly to protect the portfolio assets of the investment fund in a foreign jurisdiction and to ensure that those portfolio assets are unavailable to satisfy the claims of creditors of the custodian or sub-custodian, having regard to creditor protection and bankruptcy legislation of any foreign jurisdiction in which portfolio assets of an investment fund may be located.
8.2 (1) Subsection 6.5(3) of the Instrument provides that a custodian or sub-custodian of an investment fund may arrange for the deposit of portfolio assets of the investment fund with a depository, or clearing agency, that operates a book-based system. Such depositories or clearing agencies include The Canadian Depository For Securities Limited, the Depository Trust Company or any other domestic or foreign depository or clearing agency that is incorporated or organized under the laws of a country or a political subdivision of a country and operates a book-based system in that country or political subdivision or operates a transnational book-based system.
(2) A depository or clearing agency that operates a book-based system used by an investment fund is not considered to be a custodian or sub-custodian of the investment fund.
8.3 Paragraph 6.7(1)(c) of the Instrument requires the custodian of an investment fund to make any changes periodically that may be necessary to ensure that the custodian and sub-custodian agreements comply with Part 6, and that there is no sub-custodian of the investment fund that does not satisfy the applicable requirements of sections 6.2 or 6.3. The Canadian securities regulatory authorities note that necessary changes to ensure this compliance could include a change of sub-custodian.
9.1 Industry participants are reminded that the term "contractual plan" used in Part 8 of the Instrument is a defined term in the securities legislation of most jurisdictions, and that contractual plans as so defined are not the same as automatic or periodic investment plans. The distinguishing feature of a contractual plan is that sales charges are not deducted at a constant rate as investments in mutual fund securities are made under the plan; rather, proportionately higher sales charges are deducted from the investments made during the first year, or in some plans the first two years.
10.1 The purposes of Parts 9, 10 and 11 of the Instrument include ensuring that
(a) investors' cash is received by an investment fund promptly;
(b) the opportunity for loss of an investors' cash before investment in the investment fund is minimized; and
(c) the investment fund or the appropriate investor receives all interest that accrues on cash during the periods between delivery of the cash by an investor until investment in the investment fund, in the case of the purchase of investment fund securities, or between payment of the cash by the investment fund until receipt by the investor, in the case of redemptions.
10.2 (1) [Deleted]
(2) The Instrument refers to "securityholders" of an investment fund in several provisions. Investment funds must keep a record of the holders of their securities. An investment fund registers a holder of its securities on this record as requested by the person or company placing a purchase order or as subsequently requested by that registered securityholder. The Canadian securities regulatory authorities are of the view that an investment fund is entitled to rely on its register of holders of securities to determine the names of such holders and in its determination as to whom it is to take instructions from.
(3) Accordingly, when the Instrument refers to "securityholder" of an investment fund, it is referring to the securityholder registered as a holder of securities on the records of the investment fund. If that registered securityholder is a participating dealer acting for its client, the investment fund deals with and takes instructions from that participating dealer. The Instrument does not regulate the relationship between the participating dealer and its client for whom the participating dealer is acting as agent. The Canadian securities regulatory authorities note however, that the participating dealer should, as a matter of prudent business practice, obtain appropriate instructions, in writing, from its client when dealing with the client's beneficial holdings in an investment fund.
10.3 (1) A principal distributor or participating dealer of a mutual fund should endeavour, to the extent possible, to receive cash to be invested in the mutual fund at the time the order to which they pertain is placed.
(2) A dealer receiving an order for redemption should, at the time of receipt of the investor's order, obtain from the investor all relevant documentation required by the mutual fund in respect of the redemption including, without limitation, any written request for redemption that may be required by the mutual fund, duly completed and executed, and any certificates representing the mutual fund securities to be redeemed, so that all required documentation is available at the time the redemption order is transmitted to the mutual fund or to its principal distributor for transmittal to the mutual fund.
10.4 Subsections 9.3(1) and 10.3(1) of the Instrument provide that the issue price or the redemption price of a security of a mutual fund to which a purchase order or redemption order pertains shall be the net asset value per security, next determined after the receipt by the mutual fund of the relevant order. For clarification, the Canadian securities regulatory authorities emphasize that the issue price and redemption price cannot be based upon any net asset value per security calculated before receipt by the mutual fund of the relevant order.
10.5 (1) Subsection 9.4(6) of the Instrument provides that certain participating dealers may be required to compensate a mutual fund for a loss suffered as the result of a failed settlement of a purchase of securities of the mutual fund. Similarly, subsection 10.5(3) of the Instrument provides that certain participating dealers may be required to compensate a mutual fund for a loss suffered as the result of a redemption that could not be completed due to the failure to satisfy the requirements of the mutual fund concerning redemptions.
(2) The Canadian securities regulatory authorities have not carried forward into the Instrument the provisions contained in NP39 relating to a participating dealer's ability to recover from their clients or other participating dealers any amounts that they were required to pay to a mutual fund. If participating dealers wish to provide for such rights they should make the appropriate provisions in the contractual arrangements that they enter into with their clients or other participating dealers.
10.6 (1) Paragraph 9.3(2)(a) of the Instrument provides that the issue price of the securities of a non-redeemable investment fund must not, as far as reasonably practicable, be a price that causes dilution of the net asset value of the other outstanding securities of the investment fund at the time the security is issued. The Canadian securities regulatory authorities consider that, to satisfy this requirement, the issue price of the securities should generally not be a price that is less than the net asset value per security of that class, or series of a class, determined on the date of issuance. However, the Canadian securities regulatory authorities recognize that the determination of what is "reasonably practicable" is fact-specific and will vary depending on the type of offering or issuance.
(2) For example, the Canadian securities regulatory authorities generally expect that any issuances of new securities of a non-redeemable investment fund in connection with a merger of the fund, or any issuances of new securities to the manager of the non-redeemable investment fund as payment of management fees, be issued at a price that is not less than the NAV per security on the date of issuance. However, the Canadian securities regulatory authorities have observed when an existing non-redeemable investment fund issues new securities under a prospectus, the issue price typically exceeds the net asset value per security on the day before the date of the prospectus, such that the net proceeds of the offering on a per unit basis is no less than the net asset value per security on the day before the date of the prospectus. The Canadian securities regulatory authorities do not consider this issue price to cause dilution to the net asset value of other outstanding securities of the investment fund.
11.1 (1) Part 11 of the Instrument requires principal distributors and participating dealers to account separately for cash they may receive for the purchase of, or upon the redemption of, investment fund securities. Those principal distributors and participating dealers are prohibited from commingling any cash so received with their other assets or with cash held for the purchase or upon the sale of securities of other types of securities. The Canadian securities regulatory authorities are of the view that this means that dealers may not deposit into the trust accounts established under Part 11 cash obtained from the purchase or sale of other types of securities such as guaranteed investment certificates, government treasury bills, segregated funds or bonds.
(2) Subsections 11.1(2) and 11.2(2) of the Instrument state that principal distributors and participating dealers, respectively, may not use any cash received for the investment in investment fund securities to finance their own operations. The Canadian securities regulatory authorities are of the view that any costs associated with returned client cheques that did not have sufficient funds to cover a trade ("NSF cheques") are a cost of doing business and should be borne by the applicable principal distributor or participating dealer and should not be offset by interest income earned on the trust accounts established under Part 11 of the Instrument.
(3) No overdraft positions should arise in these trust accounts.
(4) Subsections 11.1(3) and 11.2(3) of the Instrument prescribe the circumstances under which a principal distributor or participating dealer, respectively, may withdraw funds from the trust accounts established under Part 11 of the Instrument. This would prevent the practice of "lapping". Lapping occurs as a result of the timing differences between trade date and settlement date, when cash of an investment fund client held for a trade which has not yet settled is used to settle a trade for another investment fund client who has not provided adequate cash to cover the settlement of that other trade on the settlement date. The Canadian securities regulatory authorities view this practice as a violation of subsections 11.1(3) and 11.2(3) of the Instrument.
(5) Subsections 11.1(4) and 11.2(4) of the Instrument require that interest earned on cash held in the trust accounts established under Part 11 of the Instrument be paid to the applicable investment fund or its securityholders "pro rata based on cash flow". The Canadian securities regulatory authorities are of the view that this requirement means, in effect, that the applicable investment fund or securityholder should be paid the amount of interest that the investment fund or securityholder would have received had the cash held in trust for that investment fund or securityholder been the only cash held in that trust account.
(6) Paragraph 11.3(b) of the Instrument requires that trust accounts maintained in accordance with sections 11.1 or 11.2 of the Instrument bear interest "at rates equivalent to comparable accounts of the financial institution". A type of account that ordinarily pays zero interest may be used for trust accounts under sections 11.1 or 11.2 of the Instrument so long as zero interest is the rate of interest paid on that type of account for all depositors other than trust accounts.
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13.1 (1) Part 15 of the Instrument prohibits misleading sales communications relating to investment funds and asset allocation services. Whether a particular description, representation, illustration or other statement in a sales communication is misleading depends upon an evaluation of the context in which it is made. The following list sets out some of the circumstances, in the view of the Canadian securities regulatory authorities, in which a sales communication would be misleading. No attempt has been made to enumerate all such circumstances since each sales communication must be assessed individually.
1. A statement would be misleading if it lacks explanations, qualifications, limitations or other statements necessary or appropriate to make the statement not misleading.
2. A representation about past or future investment performance would be misleading if it is
(a) a portrayal of past income, gain or growth of assets that conveys an impression of the net investment results achieved by an actual or hypothetical investment that is not justified under the circumstances;
(b) a representation about security of capital or expenses associated with an investment that is not justified under the circumstances or a representation about possible future gains or income; or
(c) a representation or presentation of past investment performance that implies that future gains or income may be inferred from or predicted based on past investment performance or portrayals of past performance.
3. A statement about the characteristics or attributes of an investment fund or an asset allocation service would be misleading if
(a) it concerns possible benefits connected with or resulting from services to be provided or methods of operation and does not give equal prominence to discussion of any risks or associated limitations;
(b) it makes exaggerated or unsubstantiated claims about management skill or techniques; characteristics of the investment fund or asset allocation service; an investment in securities issued by the fund or recommended by the service; services offered by the fund, the service or their respective manager; or effects of government supervision; or
(c) it makes unwarranted or incompletely explained comparisons to other investment vehicles or indices.
4. A sales communication that quoted a third party source would be misleading if the quote were out of context and proper attribution of the source were not given.
(2) Performance data information may be misleading even if it complies technically with the requirements of the Instrument. For instance, subsections 15.8(1) and (2) of the Instrument contain requirements that the standard performance data for investment funds given in sales communications be for prescribed periods falling within prescribed amounts of time before the date of the appearance or use of the advertisement or first date of publication of any other sales communication. That standard performance data may be misleading if it does not adequately reflect intervening events occurring after the prescribed period. An example of such an intervening event would be, in the case of money market funds, a substantial decline in interest rates after the prescribed period.
(3) An advertisement that presents information in a manner that distorts information contained in the preliminary prospectus or prospectus, or preliminary prospectus, preliminary fund facts document or prospectus, and fund facts document, as applicable, of an investment fund or that includes a visual image that provides a misleading impression will be considered to be misleading.
(4) Any discussion of the income tax implications of an investment in an investment fund security should be balanced with a discussion of any other material aspects of the offering.
(5) Paragraph 15.2(1)(b) of the Instrument provides that sales communications must not include any statement that conflicts with information that is contained in, among other things and as applicable, a prospectus or fund facts document. The Canadian securities regulatory authorities are of the view that a sales communication that provides performance data in compliance with the requirements of Part 15 of the Instrument for time periods that differ from those shown in a prospectus, fund facts document or fund report management report of fund performance does not violate the requirements of paragraph 15.2(1)(b) of the Instrument.
(6) Subsection 15.3(1) of the Instrument permits an investment fund or asset allocation service to compare its performance to, among other things, other types of investments or benchmarks on certain conditions. Examples of such other types of investments or benchmarks to which the performance of an investment fund or asset allocation service may be compared include consumer price indices; stock, bond or other types of indices; averages; returns payable on guaranteed investment certificates or other certificates of deposit; and returns from an investment in real estate.
(7) Paragraph 15.3(1)(c) of the Instrument requires that, if the performance of an investment fund or asset allocation service is compared to that of another investment or benchmark, the comparison sets out clearly any factors necessary to ensure that the comparison is fair and not misleading. Such factors would include an explanation of any relevant differences between the investment fund or asset allocation service and the investment or benchmark to which it is compared. Examples of such differences include any relevant differences in the guarantees of, or insurance on, the principal of or return from the investment or benchmark; fluctuations in principal, income or total return; any differing tax treatment; and, for a comparison to an index or average, any differences between the composition or calculation of the index or average and the investment portfolio of the investment fund or asset allocation service.
13.2 (1) Subsection 15.9(1) of the Instrument imposes certain disclosure requirements for sales communications in circumstances in which there was a change in the business, operations or affairs of an investment fund or asset allocation service during or after a performance measurement period of performance data contained in the sales communication that could have materially affected the performance of the investment fund or asset allocation service. Examples of these changes are changes in the management, investment objectives, portfolio adviser, ownership of the manager, fees and charges, or of policies concerning the waiving or absorbing of fees and charges, of the investment fund or asset allocation service; or of a change in the characterization of a mutual fund as a money market fund. A reorganization or restructuring of an investment fund that results in a conversion of a non-redeemable investment fund into a mutual fund, or the conversion of a mutual fund into a non-redeemable investment fund, would also be an example of such a change.
(1.1) Subparagraph 15.6(1)(d)(i) of the Instrument prohibits a sales communication pertaining to a mutual fund from including performance data for a period that is before the time when the mutual fund offered its securities under a prospectus. Where the mutual fund has previously existed as a non-redeemable investment fund and has been a reporting issuer in a jurisdiction for a period of at least 12 consecutive months, either as a mutual fund or a non-redeemable investment fund, subsection 15.6(2) requires any sales communication that contains performance data of the mutual fund to include performance data for the period that the fund existed as a non-redeemable investment fund. The Canadian securities regulatory authorities are of the view that performance data pertaining to a mutual fund that has converted from a non-redeemable investment fund should include both the periods before and after the converting transaction, similar to the past performance information presented in the mutual fund's fund report management report of fund performance. Performance data must not be included for any period before the time the non-redeemable investment fund was a reporting issuer.
(2) Paragraph 15.11(1)5 of the Instrument requires that no non-recurring fees and charges that are payable by some or all securityholders and no recurring fees and charges that are payable by some but not all securityholders be assumed in calculating standard performance data. Examples of non-recurring types of fees and charges are front-end sales commissions and contingent deferred sales charges, and examples of recurring types of fees and charges are the annual fees paid by purchasers who purchased on a contingent deferred charge basis.
(3) Paragraphs 15.11(1)2 and 15.11(2)2 of the Instrument require that no fees and charges related to optional services be assumed in calculating standard performance data. Examples of these fees and charges include transfer fees, except in the case of an asset allocation service, and fees and charges for registered retirement savings plans, registered retirement income funds, registered education savings plans, pre-authorized investment plans and systematic withdrawal plans.
(4) The Canadian securities regulatory authorities are of the view that it is inappropriate and misleading for an investment fund that is continuing following a merger to prepare and use pro forma performance information or financial statements that purport to show the combined performance of the two funds during a period before their actual merger. The Canadian securities regulatory authorities are of the view that such pro forma information is hypothetical, involving the making of many assumptions that could affect the results.
(5) Subsections 15.8(2) and (3) of the Instrument require disclosure of standard performance data of a mutual fund, in some circumstances, from "the inception of the mutual fund". It is noted that paragraph 15.6(1)(d) generally prohibits disclosure of performance data for a period that is before the time when the mutual fund offered its securities under a prospectus or before an asset allocation service commenced operation. Also, each of Instruction (1) to Item 5 of Part B of Form 81-101F1 Contents of Simplified Prospectus and Instruction (1) to Item 2 of Part I of Form 81-101F3 Contents of Fund Facts Document requires disclosure of the date on which a mutual fund's securities first became available to the public as the date on which the mutual fund "started". Therefore, consistent with these provisions, the words "inception of the mutual fund" in subsections 15.8(2) and (3) of the Instrument should be read as referring to the beginning of the distribution of the securities of the mutual fund under a prospectus of the mutual fund, and not from any previous time in which the mutual fund may have existed but did not offer its securities under a prospectus. If a mutual fund previously existed as a non-redeemable investment fund, the words "inception of the mutual fund" in subsections 15.8(2) and (3) of the Instrument should be read as referring to the date that the non-redeemable investment fund became a reporting issuer.
(6) Paragraph 15.6(1)(a) of the Instrument contains a prohibition against the inclusion of performance data for a mutual fund that has been distributing securities for less than 12 consecutive months. The creation of a new class or series of security of an existing mutual fund does not constitute the creation of a new mutual fund and therefore does not subject the mutual fund to the restrictions of paragraph 15.6(1)(a) unless the new class or series is referable to a new portfolio of assets.
(7) Section 15.14 of the Instrument contains the rules relating to sales communications for multi-class investment funds. Those rules are applicable to an investment fund that has more than one class of securities that are referable to the same portfolio of assets. Section 15.14 does not deal directly with asset allocation services. It is possible that asset allocation services could offer multiple "classes"; the Canadian securities regulatory authorities recommend that any sales communications for those services generally respect the principles of section 15.14 in order to ensure that those sales communications not be misleading.
(8) The Canadian securities regulatory authorities believe that the use of hypothetical or pro forma performance data for new classes of securities of a multi-class investment fund would generally be misleading.
13.3 The Canadian securities regulatory authorities remind non-redeemable investment funds of the restrictions contained in securities legislation relating to the distribution of material and advertising and marketing in connection with a prospectus offering during the waiting period and during the distribution period following the issuance of a receipt for the final prospectus. Part 15 of the Instrument does not vary any of the restrictions imposed during these periods.
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15.1 (1) Section 18.1 of the Instrument requires the maintenance of securityholder records, including past records, relating to the issue and redemption of securities and distributions of the investment fund. Section 18.1 of the Instrument does not require that these records need be held indefinitely. It is up to the particular investment fund, having regard to prudent business practice and any applicable statutory limitation periods, to decide how long it wishes to retain old records.
(2) The Canadian securities regulatory authorities are of the view that the requirements in section 18.1 to maintain securityholder records may be satisfied if the investment fund maintains up to date records of registered securityholders. Each investment fund may decide whether it wishes to maintain records of beneficial securityholders.
16.1 The Canadian securities regulatory authorities note that a person or company that obtains an exemption from a provision of the Instrument need not apply again for the same exemption at the time of each prospectus or simplified prospectus refiling unless there has been some change in an important fact relating to the granting of the exemption. This also applies to exemptions from NP39 granted before the Instrument; as provided in section 19.2 of the Instrument, it is not necessary to obtain an exemption from the corresponding provision of the Instrument.
16.2 (1) Subsection 19.2(1) of the Instrument provides that a mutual fund that has obtained, from the regulatory or securities regulatory authority, an exemption from a provision of NP 39 before the Instrument came into force is granted an exemption from any substantially similar provision of the Instrument, if any, on the same conditions, if any, contained in the earlier exemption.
(2) The Canadian securities regulatory authorities are of the view that the fact that a number of small amendments have been made to many of the provisions of the Instrument from the corresponding provision of NP39 should not lead to the conclusion that the provisions are not "substantially similar", if the general purpose of the provisions remain the same. For instance, even though some changes have been made in the Instrument, the Canadian securities regulatory authorities consider paragraph 2.2(1)(a) of the Instrument to be substantially similar to paragraph 2.04(1)(b) of NP39, in that the primary purpose of both provisions is to prohibit mutual funds from acquiring securities of an issuer sufficient to permit the mutual fund to control or significantly influence the control of that issuer.
(3) The Canadian securities regulatory authorities are of the view that the new provisions of the Instrument relating to mutual funds investing in other mutual funds introduced on December 31, 2003 are not "substantially similar" to those of the Instrument which they replace.
16.3 (1) The Canadian securities regulatory authorities in a number of jurisdictions have provided waivers and orders from NP39 and securities legislation to permit "fund of funds" to exist and carry on investment activities not otherwise permitted by NP39 or securities legislation. Some of those waivers and orders contained "sunset" provisions that provided that they expired when legislation or a policy or rule of the Canadian securities regulatory authorities came into force that effectively provided for a new "fund of funds" regime. For greater certainty, the Canadian securities regulatory authorities note that the coming into force of the Instrument will not trigger the "sunset" of those waivers and orders.
(2) For greater certainty, note that the coming into force of the Instrument did not trigger the "sunset" of those waivers and orders. However, the coming into force of section 19.3 of the Instrument will effectively cause those waivers and orders to expire one year after its coming into force.
Annex C-13 -- National Instrument 81-106 Investment Fund Continuous Disclosure
Contents
Part 1 Definitions and Applications
Definitions
Application
Interpretation
Language of Documents
Part 2 Financial Statements
Comparative Annual Financial Statements and Auditor's Report
Filing Deadline for Annual Financial Statements
Interim Financial Report
Filing Deadline for Interim Financial Report
Approval of Financial Statements
Acceptable Accounting Principles
Acceptable Auditing Standards
Acceptable Auditors
Change in Year End
Change in Legal Structure
Filing Exemption for Mutual Funds that are Non-Reporting Issuers
Disclosure of Auditor Review of Interim Financial Report
Part 3 Financial Disclosure Requirements
Statement of Financial Position
Statement of Comprehensive Income
Statement of Changes in Financial Position
Statement of Cash Flows
Statement of Investment Portfolio
Notes to Financial Statements
Inapplicable Line Items
Disclosure of Securities Lending Transactions
Disclosure of Repurchase Transactions
Disclosure of Reverse Repurchase Transactions
Scholarship Plans
Disclosure of Use of Leverage
Part 4 Fund Reports Management Reports of Fund Performance
Application
Filing of Fund Reports
Management Reports of Fund PerformanceFiling of Annual Fund Report
Management Report of Fund Performancefor an Investment Fund that is a Scholarship PlanContents of Fund Reports
Management Reports of Fund PerformanceApproval of Fund Reports
Management Reports of Fund Performance
Part 5 Delivery of Financial Statements and Fund Reports Management Reports of Fund Performance
Delivery of Certain Continuous Disclosure Documents
Sending According to Standing Instructions
Sending According to Annual Instructions
General
Websites
Part 6 Quarterly Portfolio Disclosure
Application
Preparation and Dissemination
Part 7 Binding and Presentation
Binding of Financial Statements and Fund Reports
Management Reports of Fund PerformanceMultiple Class Investment Funds
Part 8 Independent Valuations for Labour Sponsored or Venture Capital Funds
Application
Exemption from Requirement to Disclose Individual Current Values for Venture Investments
Disclosure Concerning Independent Valuator
Content of Independent Valuation
Independent Valuator's Consent
Part 9 Annual Information Form
Application
Requirement to File Annual Information Form
Filing Deadline for Annual Information Form
Preparation and Content of Annual Information Form
Part 10 Proxy Voting Disclosure for Portfolio Securities Held
Application
Requirement to Establish Policies and Procedures
Proxy Voting Record
Preparation and Availability of Proxy Voting Record
Part 11 Material Change Reports
Application
Publication of Material Change
Part 12 Proxy Solicitation and Information Circulars
Application
Sending of Proxies and Information Circulars
Notice-and-access
Restrictions on Information Gathering
Posting Materials on Non-SEDAR Website
Record Date for Notice of Meeting, Abridgement of Time and Notification of Meeting Date and Record Date
Consent to Other Delivery Methods
Instructions to Receive Paper Copies
Compliance with National Instrument 51-102 and National Instrument 54-101
Exemption
Compliance with National Instrument 51-102
Part 13 Change of Auditor Disclosure
Application
Change of Auditor
Part 14 Calculation of Net Asset Value
Application
Calculation, Frequency and Currency
Portfolio Transactions
Capital Transactions
Part 15 Calculation of Management Expense Ratio
Calculation of Management Expense Ratio
Fund of Funds Calculation
Part 16 Additional Filing Requirements
Application
Additional Filing Requirements
Voting Results
Filing of Material Contracts
Part 16.1 Investment Fund Website
Application
Requirement to Have a Designated Website
Part 17 Exemptions
Exemption
Part 18 Effective Date and Transition
Effective Date
Transition to IFRS
Securities Lending
Existing Exemptions
1.1 In this Instrument
"annual management report of fund performance" [Repealed] means a document prepared in accordance with Part B of Form 81-106F1;
"annual fund report" means a document prepared in accordance with Part A of Form 81-106A Contents of Annual and Interim Fund Report;
"current value" means, for an asset held by, or a liability of, an investment fund, the value calculated in accordance with Canadian GAAP;
"designated rating" has the same meaning as in National Instrument 81-102 Investment Funds;
"designated website" means, in relation to an investment fund, a website designated by the fund under section 16.1.2;
"education savings plan" means an agreement between one or more persons and another person or organization, in which the other person or organization agrees to pay or cause to be paid, to or for one or more beneficiaries designated in connection with the agreement, scholarship awards;
"EVCC" means an employee venture capital corporation that does not have a restricted constitution, and is registered under Part 2 of the Employee Investment Act (British Columbia), R.S.B.C. 1996 c. 112, and whose business objective is making multiple investments;
"financial statements" includes interim financial reports;
"fund report" means an annual fund report or an interim fund report, as applicable;
"independent review committee" means the independent review committee of the investment fund established under National Instrument 81-107 Independent Review Committee for Investment Funds;
"independent valuation" means a valuation of the assets and liabilities, or of the venture investments, of a labour sponsored or venture capital fund that contains the opinion of an independent valuator as to the current value of the assets and liabilities, or of the venture investments, and that is prepared in accordance with Part 8;
"independent valuator" means a valuator that is independent of the labour sponsored or venture capital fund and that has appropriate qualifications;
"information circular" means a document prepared in accordance with Form 51-102F5 Information Circular;
"interim management report of fund performance" [Repealed] means a document prepared in accordance with Part C of Form 81-106F1;
"interim fund report" means a document prepared in accordance with Part B of Form 81-106A Contents of Annual and Interim Fund Report;
"interim period" means, in relation to an investment fund,
(a) a period of at least three months that ends six months before the end of a financial year of the investment fund, or
(b) in the case of a transition year of the investment fund, a period commencing on the first day of the transition year and ending six months after the end of its old financial year;
"intermediary" has the same meaning as in section 1.1 of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer;
"investment fund" means a mutual fund or a non-redeemable investment fund, and, for greater certainty in British Columbia, includes an EVCC and a VCC;
"labour sponsored or venture capital fund" means an investment fund that is
(a) a labour sponsored investment fund corporation or a labour sponsored venture capital corporation under provincial legislation,
(b) a registered or prescribed labour sponsored venture capital corporation as defined in the ITA,
(c) an EVCC, or
(d) a VCC;
"management expense ratio" means the ratio, expressed as a percentage, of the expenses of an investment fund to its average net asset value, calculated in accordance with Part 15;
"management fees" means the total fees paid or payable by an investment fund to its manager or one or more portfolio advisers or sub-advisers, including incentive or performance fees, but excluding operating expenses of the investment fund;
"management report of fund performance" [Repealed]; means an annual management report of fund performance or an interim management report of fund performance;
"material change" means, in relation to an investment fund,
(a) a change in the business, operations or affairs of the investment fund that would be considered important by a reasonable investor in determining whether to purchase or continue to hold securities of the investment fund, or
(b) a decision to implement a change referred to in paragraph (a) made
(i) by the board of directors of the investment fund or the board of directors of the manager of the investment fund or other persons acting in a similar capacity,
(ii) by senior management of the investment fund who believe that confirmation of the decision by the board of directors or such other persons acting in a similar capacity is probable, or
(iii) by senior management of the manager of the investment fund who believe that confirmation of the decision by the board of directors of the manager or such other persons acting in a similar capacity is probable;
"material contract" means, for an investment fund, a document that the investment fund would be required to list in a simplified prospectus under item 4.17 of Part A of Form 81-101F1 if the investment fund filed a simplified prospectus under National Instrument 81-101 Mutual Fund Prospectus Disclosure;
"meeting" means, except in sections 10.2, 10.3 and 16.3, a meeting of securityholders of an investment fund;
"mutual fund in the jurisdiction" means an incorporated or unincorporated mutual fund that is a reporting issuer in, or that is organized under the laws of, the local jurisdiction, but does not include a private mutual fund;
"National Instrument 51-102" means National Instrument 51-102 Continuous Disclosure Obligations;
"National Instrument 81-107" means National Instrument 81-107 Independent Review Committee for Investment Funds;
"net asset value" means the value of the total assets of the investment fund less the value of the total liabilities, other than net assets attributable to securityholders, of the investment fund, as at a specific date, determined in accordance with Part 14;
"NOBO" has the same meaning as in section 1.1 of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer;
"non-redeemable investment fund" means an issuer,
(a) whose primary purpose is to invest money provided by its securityholders,
(b) that does not invest,
(i) for the purpose of exercising or seeking to exercise control of an issuer, other than an issuer that is a mutual fund or a non-redeemable investment fund, or
(ii) for the purpose of being actively involved in the management of any issuer in which it invests, other than an issuer that is a mutual fund or a non-redeemable investment fund, and
(c) that is not a mutual fund;
"notice-and-access" means the delivery procedures referred to in section 12.2.1;
"notification of meeting and record dates" has the same meaning as in section 1.1 of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer;
"proximate intermediary" has the same meaning as in section 1.1 of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer;
"proxy-related materials" means securityholder materials relating to a meeting that a person or company that solicits proxies is required under corporate law or securities legislation to send to a registered holder or beneficial owner of the securities of an investment fund;
"publicly accountable enterprise" means a publicly accountable enterprise as defined in the Handbook;
"quarterly portfolio disclosure" means the disclosure prepared in accordance with Part 6;
"scholarship award" means any amount, other than a refund of contributions, that is paid or payable directly or indirectly to further the education of a beneficiary designated under an education savings plan;
"scholarship plan" means an arrangement under which contributions to education savings plans are pooled to provide scholarship awards to designated beneficiaries;
"send" includes to deliver or forward, or arrange to deliver or forward, by any means;
"statement of changes in financial position" means a statement of changes in equity or a statement of changes in net assets attributable to securityholders;
"stratification" means procedures whereby a paper copy of the information circular and, if applicable, the financial statements of the investment fund are included with the documents required to be sent in order to use notice-and-access under section 12.2.1;
"transition year" means the financial year of an investment fund in which a change of year end occurs;
"VCC" means a venture capital corporation registered under Part 1 of the Small Business Venture Capital Act (British Columbia), R.S.B.C. 1996 c. 429 whose business objective is making multiple investments; and
"venture investment" means an investment in a private company or an investment made in accordance with the requirements of provincial labour sponsored or venture capital fund legislation or the ITA.
1.2 (1) Except as otherwise provided in this Instrument, this Instrument applies to
(a) an investment fund that is a reporting issuer; and
(b) subject to subsection (2), a mutual fund in the jurisdiction.
(2) Despite paragraph (1)(b), in Alberta, British Columbia, Manitoba and Newfoundland and Labrador, this Instrument does not apply to a mutual fund that is not a reporting issuer.
(3) [Repealed]
(4) In Québec, this Instrument does not apply to a reporting issuer organized under
(a) an Act to establish the Fonds de solidarité des travailleurs du Québec (F.T.Q.) R.S.Q., chapter F-3.2.1;
(b) an Act to establish Fondaction, le Fonds de développement de la Confédération des syndicats nationaux pour la coopération et l'emploi (R.S.Q., chapter F-3.1.2); or
(c) an Act constituting Capital régional et coopératif Desjardins, Loi constituant Capital régional et coopératif Desjardins (R.S.Q., chapter C-6.1).
1.3 (1) Each section, part, class or series of a class of securities of an investment fund that is referable to a separate portfolio of assets is considered to be a separate investment fund for the purposes of this Instrument.
(2) Unless defined in section 1.1 of this Instrument, terms defined in National Instrument 81-102 Investment Funds and used in this Instrument have the respective meanings ascribed to them in that Instrument.
(3) Terms defined in National Instrument 81-105 Mutual Fund Sales Practices and used in this Instrument have the respective meanings ascribed to them in that Instrument except that references in those definitions to "mutual fund" must be read as references to "investment fund".
1.4 (1) A document that is required to be filed under this Instrument must be prepared in French or English.
(2) If an investment fund files a document in French or in English, and a translation of the document into the other language is sent to a securityholder, the investment fund must file the translated document not later than when it is sent to the securityholder.
(3) In Québec, the linguistic obligations and rights prescribed by Québec law must be complied with.
2.1 (1) An investment fund must file annual financial statements for the investment fund's most recently completed financial year that include
(a) a statement of financial position as at the end of that financial year and a statement of financial position as at the end of the immediately preceding financial year;
(b) a statement of comprehensive income for that financial year and a statement of comprehensive income for the immediately preceding financial year;
(c) statement of changes in financial position for that financial year and a statement of changes in financial position for the immediately preceding financial year;
(d) for financial years beginning on or after January 1, 2014, a statement of cash flows for that financial year and a statement of cash flows for the immediately preceding financial year;
(e) a statement of investment portfolio as at the end of that financial year;
(f) a statement of financial position as at the beginning of the immediately preceding financial year if the investment fund discloses in its annual financial statements an unreserved statement of compliance with IFRS and the investment fund:
(i) applies an accounting policy retrospectively in its annual financial statements,
(ii) makes a retrospective restatement of items in its annual financial statements, or
(iii) reclassifies items in its annual financial statements; and
(g) notes to the annual financial statements.
(2) Annual financial statements filed under subsection (1) must be accompanied by an auditor's report.
2.2 The annual financial statements and auditor's report required to be filed under section 2.1 must be filed on or before the 90th day after the investment fund's most recently completed financial year.
2.3 An investment fund must file an interim financial report for the investment fund's most recently completed interim period that includes
(a) a statement of financial position as at the end of that interim period and a statement of financial position as at the end of the immediately preceding financial year;
(b) a statement of comprehensive income for that interim period and a statement of comprehensive income for the corresponding period in the immediately preceding financial year;
(c) a statement of changes in financial position for that interim period and a statement of changes in financial position for the corresponding period in the immediately preceding financial year;
(d) for financial years beginning on or after January 1, 2014, a statement of cash flows for that interim period and a statement of cash flows for the corresponding period in the immediately preceding financial year;
(e) a statement of investment portfolio as at the end of that interim period;
(f) a statement of financial position as at the beginning of the immediately preceding financial year if the investment fund discloses in its interim financial report an unreserved statement of compliance with International Accounting Standard 34 Interim Financial Reporting and the investment fund
(i) applies an accounting policy retrospectively in its interim financial report,
(ii) makes a retrospective restatement of items in its interim financial report, or
(iii) reclassifies items in its interim financial report; and
(g) notes to the interim financial report.
2.4 The interim financial report required to be filed under section 2.3 must be filed on or before the 60th day after the end of the most recent interim period of the investment fund.
2.5 (1) The board of directors of an investment fund that is a corporation must approve the financial statements of the investment fund before those financial statements are filed or made available to securityholders or potential purchasers of securities of the investment fund.
(2) The trustee or trustees of an investment fund that is a trust, or another person or company authorized to do so by the constating documents of the investment fund, must approve the financial statements of the investment fund, before those financial statements are filed or made available to securityholders or potential purchasers of securities of the investment fund.
2.6 (1) For financial years beginning before January 1, 2014, the financial statements of an investment fund must be prepared in accordance with Canadian GAAP applicable to public enterprises.
(2) For financial years beginning on or after January 1, 2014, the financial statements of an investment fund must be prepared in accordance with Canadian GAAP applicable to publicly accountable enterprises.
(3) Financial statements must be prepared in accordance with the same accounting principles for all periods presented in the financial statements.
2.7 (1) Financial statements that are required to be audited must be audited in accordance with Canadian GAAS.
(2) For financial years beginning before January 1, 2014, audited financial statements must be accompanied by an auditor's report prepared in accordance with Canadian GAAS and the following requirements:
1. The auditor's report must not contain a reservation or express a modified opinion.
2. The auditor's report must identify all financial periods presented for which the auditor has issued an auditor's report.
3. If the investment fund has changed its auditor and a comparative period presented in the financial statements was audited by a different auditor, the auditor's report must refer to the former auditor's report on the comparative period.
4. The auditor's report must identify the auditing standards used to conduct the audit and the accounting principles used to prepare the financial statements.
(3) For financial years beginning on or after January 1, 2014, audited financial statements must be accompanied by an auditor's report prepared in accordance with Canadian GAAS and the following requirements:
1. The auditor's report expresses an unmodified opinion.
2. The auditor's report identifies all financial periods presented for which the auditor has issued an auditor's report.
3. The auditor's report is in the form specified by Canadian GAAS for an audit of financial statements prepared in accordance with a fair presentation framework.
4. The auditor's report refers to IFRS as the applicable fair presentation framework.
5. If the investment fund has changed its auditor and a comparative period presented in the financial statements was audited by a predecessor auditor, the financial statements are accompanied by the predecessor auditor's report on the comparative period or the auditor's report refers to the predecessor auditor's report on the comparative period.
2.8 An auditor's report must be prepared and signed by a person or company that is authorized to sign an auditor's report by the laws of a jurisdiction of Canada, and that meets the professional standards of that jurisdiction.
2.9 (1) This section applies to an investment fund that is a reporting issuer.
(2) Section 4.8 of National Instrument 51-102 applies to an investment fund that changes its financial year end, except that
(a) a reference to "interim period" must be read as "interim period" as defined in this Instrument;
(b) a requirement under National Instrument 51-102 to include specified financial statements must be read as a requirement to include the financial statements required under this Part; and
(c) a reference to "filing deadline" in subsection 4.8(2) of National Instrument 51-102 must be read as a reference to the filing deadlines provided for under section 2.2 and 2.4 of this Instrument.
(3) Despite section 2.4, an investment fund is not required to file an interim financial report for any period in a transition year if the transition year is less than nine months in length.
(4) Despite paragraphs 4.8(7)(a) and (b) and (8)(a) and (b) of National Instrument 51-102,
(a) for an interim financial report for an interim period in the transition year, the investment fund must include as comparative information
(i) a statement of financial position as at the end of its old financial year; and
(ii) a statement of comprehensive income, a statement of changes in financial position, and a statement of cash flows, for the interim period of the old financial year;
(b) for an interim financial report for an interim period in a new financial year, the investment fund must include as comparative information
(i) a statement of financial position as at the end of the transition year; and
(ii) a statement of comprehensive income, a statement of changes in financial position, and a statement of cash flows, for the period that is one year earlier than the interim period in the new financial year.
2.10 If an investment fund that is a reporting issuer is party to an amalgamation, arrangement, merger, winding-up, reorganization or other transaction that will result in
(a) the investment fund terminating or ceasing to be a reporting issuer,
(b) another entity becoming an investment fund,
(c) a change in the investment fund's financial year end, or
(d) a change in the name of the investment fund,
the investment fund must, as soon as practicable, and in any event not later than the deadline for the first filing required by this Instrument following the transaction, file a notice stating:
(e) the names of the parties to the transaction;
(f) a description of the transaction;
(g) the effective date of the transaction;
(h) if applicable, the names of each party that terminated or ceased to be a reporting issuer following the transaction and of each continuing entity;
(i) if applicable, the date of the investment fund's first financial year end following the transaction; and
(j) if applicable, the periods, including the comparative periods, if any, of the interim financial report and annual financial statements required to be filed for the investment fund's first financial year following the transaction.
2.11 A mutual fund that is not a reporting issuer is exempt from the filing requirements of section 2.1 for a financial year or section 2.3 for an interim period if
(a) the mutual fund prepares the applicable financial statements in accordance with this Instrument;
(b) the mutual fund delivers the financial statements to its securityholders in accordance with Part 5 within the same time periods as if the financial statements were required to be filed;
(c) the mutual fund has advised the regulator or securities regulatory authority that it is relying on this exemption not to file its financial statements; and
(d) the mutual fund has included in a note to the financial statements that it is relying on this exemption not to file its financial statements.
2.12 (1) This section applies to an investment fund that is a reporting issuer.
(2) If an auditor has not performed a review of the interim financial report required to be filed, the interim financial report must be accompanied by a notice indicating that the interim financial report has not been reviewed by an auditor.
(3) If an investment fund engaged an auditor to perform a review of the interim financial report required to be filed and the auditor was unable to complete the review, the interim financial report must be accompanied by a notice indicating that the auditor was unable to complete a review of the interim financial report and the reasons why.
(4) If an auditor has performed a review of the interim financial report required to be filed and the auditor has expressed a reservation in the auditor's interim review report, the interim financial report must be accompanied by a written review report from the auditor.
3.1 The statement of financial position of an investment fund must disclose the following as separate line items, each shown at current value:
1. cash, term deposits and, if not included in the statement of investment portfolio, short term debt instruments.
2. investments.
3. accounts receivable relating to securities issued.
4. accounts receivable relating to portfolio assets sold.
5. accounts receivable relating to margin paid or deposited on futures or forward contracts.
6. amounts receivable or payable in respect of derivatives transactions, including premiums or discounts received or paid.
7. deposits with brokers for portfolio securities sold short.
8. accrued expenses.
9. accrued incentive arrangements or performance compensation.
10. portfolio securities sold short.
11. liabilities for securities redeemed.
12. liabilities for portfolio assets purchased.
13. income tax payable.
14. total equity or net assets attributable to securityholders and, if applicable, for each class or series.
15. total equity per security or net assets attributable to securityholders per security, or if applicable, per security of each class or series.
3.2 The statement of comprehensive income of an investment fund must disclose the following information as separate line items:
1. dividend revenue.
2. interest revenue.
3. income from derivatives.
4. revenue from securities lending.
5. management fees, excluding incentive or performance fees.
6. incentive or performance fees.
7. audit fees.
8. directors' or trustees' fees.
8.1 independent review committee fees.
9. custodial fees.
10. legal fees.
10.1 commissions and other portfolio transaction costs.
11. securityholder reporting costs.
12. [repealed]
13. amounts that would otherwise have been payable by the investment fund that were waived or paid by the manager or a portfolio adviser of the investment fund.
14. income tax.
15. [repealed]
16. realized gains or losses.
17. unrealized gains or losses.
17.1 if recognized as an expense, distributions, showing separately the amount distributed out of net investment income and out of realized gains on portfolio assets sold.
18. increase or decrease in total equity from operations, or in net assets attributable to securityholders from operations, excluding distributions
, and, if applicable, for each class or series.19. [Repealed]
increase or decrease in total equity from operations per security, or in net assets attributable to securityholders from operations, excluding distributions, per security or, if applicable, per security of each class or series.
3.3 The statement of changes in financial position of an investment fund must disclose, for each class or series, the following as separate line items:
1. total equity or net assets attributable to securityholders at the beginning of the period.
2. [repealed]
3. proceeds from the issuance of securities of the investment fund.
4. aggregate amounts paid on redemption of securities of the investment fund.
5. securities issued on reinvestment of distributions.
6. if not recognized as an expense, distributions, showing separately the amount distributed out of net investment income and out of realized gains on portfolio assets sold.
6.1 return of capital.
7. total equity or net assets attributable to securityholders at the end of the period.
3.4 The statement of cash flows of an investment fund must disclose the following as separate line items:
1. [repealed]
2. proceeds of disposition of portfolio assets.
3. payments for the purchase of portfolio assets.
4. proceeds from the issuance of securities of the investment fund.
5. aggregate amounts paid on redemption of securities of the investment fund.
6. compensation paid in respect of the sale of securities of the investment fund.
3.5 (1) The statement of investment portfolio of an investment fund must disclose the following for each portfolio asset held or sold short:
1. the name of the issuer of the portfolio asset.
2. a description of the portfolio asset, including
(a) for an equity security, the name of the class of the security.
(b) for a debt instrument not included in paragraph (c), all characteristics commonly used commercially to identify the instrument, including the name of the instrument, the interest rate of the instrument, the maturity date of the instrument, whether the instrument is convertible or exchangeable and, if used to identify the instrument, the priority of the instrument.
(c) for a debt instrument referred to in the definition of "money market fund" in National Instrument 81-102 Investment Funds, the name, interest rate and maturity date of the instrument.
(d) for a portfolio asset not referred to in paragraph (a), (b) or (c), the name of the portfolio asset and the material terms and conditions of the portfolio asset commonly used commercially in describing the portfolio asset.
3. the number or aggregate face value of the portfolio asset.
4. the cost of the portfolio asset.
5. the current value of the portfolio asset.
(2) For the purposes of subsection (1), disclosure for a long portfolio must be segregated from the disclosure for a short portfolio.
(3) For the purposes of subsection (1) and subject to subsection (2), disclosure must be aggregated for portfolio assets having the same description and issuer.
(4) [Repealed]
(5) [Repealed]
(6) If an investment fund holds positions in derivatives, the investment fund must disclose in the statement of investment portfolio or the notes to that statement,
(a) for long and short positions in options,
(i) the quantity of the underlying interest, the number of options, the underlying interest, the strike price, the expiration month and year, the cost and the current value, and
(ii) if the underlying interest is a future, information about the future in accordance with subparagraph (i);
(b) for positions in futures and forwards, the number of futures and forwards, the underlying interest, the price at which the contract was entered into, the delivery month and year and the current value;
(c) for positions in swaps, the number of swap contracts, the underlying interest, the principal or notional amount, the payment dates, and the current value; and
(d) if a rating of a counterparty has fallen below the designated rating level.
(7) If applicable, the statement of investment portfolio included in the financial statements of the investment fund, or the notes to the statement of investment portfolio, must identify the underlying interest that is being hedged by each position taken by the investment fund in a derivative.
(8) An investment fund may omit the information required by subsection (1) about mortgages from a statement of investment portfolio if the statement of investment portfolio discloses
(a) the total number of mortgages held;
(b) the aggregate current value of mortgages held;
(c) a breakdown of mortgages, by reference to number and current value among mortgages insured under the National Housing Act (Canada), insured conventional mortgages and uninsured conventional mortgages;
(d) a breakdown of mortgages, by reference to number and current value, among mortgages that are pre-payable and those that are not pre-payable; and
(e) a breakdown of mortgages, by reference to number, current value, amortized cost and outstanding principal value, among groups of mortgages having contractual interest rates varying by no more than one quarter of one percent.
(9) An investment fund must maintain records of all portfolio transactions undertaken by the investment fund.
3.6 (1) The notes to the financial statements of an investment fund must disclose the following:
1. the basis for determining current value and cost of portfolio assets and, if a method of determining cost other than by reference to the average cost of the portfolio assets is used, the method used.
1.1 for financial years beginning on or after January 1, 2014, the basis for classifying the investment fund's outstanding securities, or each class or series of outstanding securities, as either equity instruments or financial liabilities.
2. if the investment fund has outstanding more than one class or series of securities ranking equally against its net assets, but differing in other respects,
(a) the number of authorized securities of each class or series;
(b) the number of securities of each class or series that have been issued and are outstanding;
(c) [Repealed]
the differences between the classes or series, including differences in sales charges, and management fees;(d) the method used to allocate income and expenses, and realized and unrealized capital gains and losses, to each class;
(e) the fee arrangements for any class-level expenses paid to affiliates; and
(f) transactions involving the issue or redemption of securities of the investment fund undertaken in the period for each class of securities to which the financial statements pertain.
3. to the extent the amount is ascertainable, the portion of the total client brokerage commissions, as defined in National Instrument 23-102 -- Use of Client Brokerage Commissions, paid or payable to dealers by the investment fund for the provision of goods or services by the dealers or third parties, other than order execution.
4. the total cost of distribution of the investment fund's securities recorded in the statement of changes in financial position.
5. the net asset value per security as at the date of the financial statements compared to the total equity per security or net assets attributable to securityholders per security as shown on the statement of financial position, and an explanation of each of the differences between these amounts.
(2) If not disclosed elsewhere in the financial statements, an investment fund that borrows money must, in a note to the financial statements, disclose the minimum and maximum amount borrowed during the period to which the financial statements or fund report pertain management report of fund performance pertain.
(3) For financial years beginning on or after January 1, 2014, the notes to the financial statements must disclose
(a) in the case of annual financial statements, an unreserved statement of compliance with IFRS; and
(b) in the case of interim financial reports, an unreserved statement of compliance with International Accounting Standard 34 Interim Financial Reporting.
3.7 Despite the requirements of this Part, an investment fund may omit a line item from the financial statements for any matter that does not apply to the investment fund or for which the investment fund has nothing to disclose.
3.8 (1) An investment fund must disclose, in the statement of investment portfolio included in the financial statements of the investment fund, or in the notes to the financial statements,
(a) the aggregate dollar value of portfolio securities that were lent in the securities lending transactions of the investment fund that are outstanding as at the date of the financial statements; and
(b) the type and aggregate amount of collateral received by the investment fund under securities lending transactions of the investment fund that are outstanding as at the date of the financial statements.
(2) The statement of financial position of an investment fund that has received cash collateral from a securities lending transaction that is outstanding as of the date of the financial statements must disclose separately
(a) the cash collateral received by the investment fund; and
(b) the obligation to repay the cash collateral.
(3) The statement of comprehensive income of an investment fund must disclose income from a securities lending transaction as revenue.
(4) An investment fund must include, in the notes to the financial statements, a reconciliation of the gross amount generated from the securities lending transactions of the investment fund to the revenue from securities lending disclosed in the statement of comprehensive income of the investment fund under item 4 of section 3.2.
(5) The disclosure referred to in subsection (4) must include each of the following:
(a) the name of each person or company who was entitled to receive payments out of the gross amount generated from the securities lending transactions of the investment fund;
(b) the amount each recipient named under paragraph (a) was entitled to receive;
(c) the aggregate of the amounts disclosed under paragraph (b) as a percentage of the gross amount generated from the securities lending transactions of the investment fund.
3.9 (1) An investment fund, in the statement of investment portfolio included in the financial statements of the investment fund, or in the notes to that statement, must, for a repurchase transaction of the investment fund that is outstanding as at the date of the statement, disclose
(a) the date of the transaction;
(b) the expiration date of the transaction;
(c) the nature and current value of the portfolio securities sold by the investment fund;
(d) the amount of cash received and the repurchase price to be paid by the investment fund; and
(e) the current value of the sold portfolio securities as at the date of the statement.
(2) The statement of financial position of an investment fund that has entered into a repurchase transaction that is outstanding as of the date of the statement of financial position must disclose separately the obligation of the investment fund to repay the collateral.
(3) The statement of comprehensive income of an investment fund must disclose income from the use of the cash received on a repurchase transaction as revenue.
(4) The information required by this section may be presented on an aggregate basis.
3.10 (1) An investment fund, in the statement of investment portfolio or in the notes to that statement, must, for a reverse repurchase transaction of the investment fund that is outstanding as at the date of the statement, disclose
(a) the date of the transaction;
(b) the expiration date of the transaction;
(c) the total dollar amount paid by the investment fund;
(d) the nature and current value or principal amount of the portfolio securities received by the investment fund; and
(e) the current value of the purchased portfolio securities as at the date of the statement.
(2) The statement of financial position of an investment fund that has entered into a reverse repurchase transaction that is outstanding as of the date of the financial statements must disclose separately the reverse repurchase agreement relating to the transaction at current value.
(3) The statement of comprehensive income of an investment fund must disclose income from a reverse repurchase transaction as revenue.
(4) The information required by this section may be presented on an aggregate basis.
3.11 (1) In addition to the requirements of this Part, an investment fund that is a scholarship plan must disclose, as of the end of its most recently completed financial year, a separate statement or schedule to the financial statements that provides
(a) a summary of education savings plans and units outstanding by year of eligibility, including
(i) disclosure of the number of units by year of eligibility for the opening units, units purchased, units forfeited and the ending units,
(ii) disclosure of the principal amounts and the accumulated income per year of eligibility, and their total balances, and
(iii) a reconciliation of the total balances of the principal amounts and the accumulated income in the statement or schedule to the statement of financial position of the scholarship plan;
(b) the total number of units outstanding; and
(c) a statement of scholarship awards paid to beneficiaries, and a reconciliation of the amount of scholarship awards paid with the statement of comprehensive income.
(2) Despite sections 3.1 and 3.2, an investment fund that is a scholarship plan may omit the "total equity per security or net assets attributable to securityholders per security" and "increase or decrease in total equity from operations per security, or in net assets attributable to securityholders from operations, excluding distributions, per security" line items from its financial statements.
3.12 (1) An investment fund that uses leverage must disclose the following information in its financial statements:
(a) a brief explanation of the sources of leverage including cash borrowing, short selling or use of specified derivatives, used during the reporting period covered by the financial statements,
(b) the lowest and highest level of the aggregate exposure to those sources of leverage in the period, and
(c) a brief explanation of the significance to the investment fund of the lowest and highest levels of the aggregate exposure to those sources of leverage.
(2) For the purposes of subsection (1), an investment fund must calculate its aggregate exposure to those sources of leverage in accordance with section 2.9.1 of National Instrument 81-102 Investment Funds.
4.1 This Part applies to an investment fund that is a reporting issuer.
4.2 An investment fund, other than an investment fund that is a scholarship plan, must file an annual fund report management report of fund performance for each financial year and an interim fund report management report of fund performance for each interim period at the same time that it files its annual financial statements or its interim financial report for that financial period.
4.3 An investment fund that is a scholarship plan must file an annual fund report management report of fund performance for each financial year at the same time that it files its annual financial statements.
4.4 A fund report management report of fund performance required by this Part must
(a) be prepared in accordance with Form 81-106F1; and
(b) not incorporate by reference information from any other document that is required to be included in a fund report
management report of fund performance.
4.5 (1) The board of directors of an investment fund that is a corporation must approve the fund report management report of fund performance of the investment fund before the report is filed or made available to a holder or potential purchaser of securities of the investment fund.
(2) The trustee or trustees of an investment fund that is a trust, or another person or company authorized to do so by the constating documents of the investment fund, must approve the fund report management report of fund performance of the investment fund before the report is filed or made available to a holder or potential purchaser of securities of the investment fund.
5.1 (1) In this Part, "securityholder" means a registered holder or beneficial owner of securities issued by an investment fund.
(2) Subject to section 5.2 or section 5.3, an investment fund must send to a securityholder, by the filing deadline for the document, the following:
(a) annual financial statements;
(b) the interim financial report;
(c) if required to be prepared by the investment fund, the annual fund report
management report of fund performance;(d) if required to be prepared by the investment fund, the interim fund report
management report of fund performance.
(3) An investment fund must apply the procedures set out in National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer when complying with this Part.
(4) Despite subsection (3), National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer does not apply to an investment fund with respect to a requirement under this Part if the investment fund has the necessary information to communicate directly with a beneficial owner of its securities.
5.2 (1) Subsection 5.1(2) does not apply to an investment fund that requests standing instructions from a securityholder in accordance with this section and sends the documents listed in subsection 5.1(2) according to those instructions.
(2) An investment fund relying on subsection 5.2(1) must send, to each securityholder, a document that
(a) explains the choices a securityholder has to receive the documents listed in subsection 5.1(2);
(b) solicits instructions from the securityholder about delivery of those documents; and
(c) explains that the instructions provided by the securityholder will continue to be followed by the investment fund until they are changed by the securityholder.
(3) If a person or company becomes a securityholder of an investment fund, the investment fund must solicit instructions in accordance with subsection (2) from the securityholder as soon as reasonably practicable after the investment fund accepts a purchase order from the securityholder.
(4) An investment fund must rely on instructions given under this section until a securityholder changes them.
(5) At least once a year, an investment fund must send each securityholder a reminder that
(a) the securityholder is entitled to receive the documents listed in subsection 5.1(2);
(b) the investment fund is relying on delivery instructions provided by the securityholder;
(c) explains how a securityholder can change the instructions it has given; and
(d) the securityholder can obtain the documents on the SEDAR+ website and on the investment fund's designated website, and by contacting the investment fund.
5.3 (1) Subsection 5.1(2) does not apply to an investment fund that requests annual instructions from a securityholder in accordance with this section and sends the documents listed in subsection 5.1(2) according to those instructions.
(2) Subsection (1) does not apply to an investment fund that has previously relied on subsection 5.2(1).
(3) An investment fund relying on subsection 5.3(1) must send annually to each securityholder a request form the securityholder may use to instruct the investment fund as to which of the documents listed in subsection 5.1(2) the securityholder wishes to receive.
(4) The request form described in subsection (3) must be accompanied by a notice explaining that
(a) the securityholder is providing delivery instructions for the current year only; and
(b) the documents are available on the SEDAR+ website and on the investment fund's designated website and by contacting the investment fund.
5.4 (1) If a securityholder requests any of the documents listed in subsection 5.1(2), an investment fund must send a copy of the requested documents by the later of
(a) the filing deadline for the requested document; and
(b) ten calendar days after the investment fund receives the request.
(2) An investment fund must not charge a fee for sending the documents referred to in this Part and must ensure that securityholders can respond without cost to the solicitations of instructions required by this Part.
(3) Investment funds under common management may solicit one set of delivery instructions from a securityholder that will apply to all of the investment funds under common management held by that securityholder.
(4) Despite subsection 7.1(3), for the purposes of delivery to a securityholder, an investment fund may bind its fund report management report of fund performance with the fund report management report of fund performance for one or more other investment funds if the securityholder holds each investment fund.
5.5 An investment fund that is a reporting issuer must post on its designated website any documents listed in subsection 5.1(2) no later than the date that those documents are filed.
6.1 This Part applies to an investment fund that is a reporting issuer, other than a scholarship plan or a labour sponsored or venture capital fund.
6.2 (1) An investment fund must prepare quarterly portfolio disclosure in accordance with Form 81-106A Contents of Quarterly Portfolio Disclosure, for each of the following:
(a) in the case of a financial year that is not a transition year, each period of at least three months that ends three, six, nine or twelve months before the end of a financial year of the investment fund;
(b) in the case of a financial year that is a transition year, each period commencing on the first day of the transition year and ending on the last day of the following periods after the end of its old financial year, as applicable:
(i) three months;
(ii) six months;
(iii) nine months;
(iv) twelve months;
(v) if a transition year does not end on the last day of a period referred to in subparagraphs (i) to (iv), the transition year.
(1) An investment fund must prepare quarterly portfolio disclosure that includes
(a)
a summary of investment portfolio prepared in accordance with Item 5 of Part B of Form 81-106F1 as at the end of(i)
each period of at least three months that ends three or nine months before the end of a financial year of the investment fund; or(ii)
in the case of a transition year of the investment fund, each period commencing on the first day of the transition year and ending either three, nine or twelve months, if applicable, after the end of its old financial year; and(b)
the total net asset value of the investment fund as at the end of the periods specified in (a)(i) or (ii).
(2) An investment fund must post on its designated website the quarterly portfolio disclosure within 60 days of the end of the period for which the quarterly portfolio disclosure was prepared.
(3) An investment fund must promptly send the most recent quarterly portfolio disclosure, without charge, to any securityholder of the investment fund, upon a request made by the securityholder 60 days after the end of the period to which the quarterly portfolio disclosure pertains.
7.1 (1) An investment fund must not bind its financial statements with the financial statements of another investment fund in a document unless all information relating to the investment fund is presented together and not intermingled with information relating to the other investment fund.
(2) Despite subsection (1), if a document contains the financial statements of more than one investment fund, the notes to the financial statements may be combined and presented in a separate part of the document.
(3) An investment fund must not bind its fund report management report of fund performance with the fund report management report of fund performance for another investment fund.
7.2 (1) An investment fund that has more than one class or series of securities outstanding that are referable to a single portfolio must prepare financial statements and fund reports management reports of fund performance that contain information concerning all of the classes or series.
(2) If an investment fund has more than one class or series of securities outstanding, the distinctions between the classes or series must be disclosed in the financial statements and fund reports management reports of fund performance.
8.1 This Part applies to a labour sponsored or venture capital fund that is a reporting issuer.
8.2 Despite item 5 of subsection 3.5(1), a labour sponsored or venture capital fund is exempt from the requirement to present separately in a statement of investment portfolio the current value of each venture investment that does not have a market value if
(a) the labour sponsored or venture capital fund discloses in the statement of investment portfolio
(i) the cost amounts for each venture investment,
(ii) the total cost of the venture investments,
(iii) the total adjustment from cost to current value of the venture investments, and
(iv) the total current value of the venture investments;
(b) the labour sponsored or venture capital fund discloses in the statement of investment portfolio tables showing the distribution of venture investments by stage of development and by industry classification including
(i) the number of venture investments in each stage of development and industry class,
(ii) the total cost and aggregate current value of the venture investments for each stage of development and industry class, and
(iii) the total cost and aggregate current value of venture investments for each stage of development and industry class as a percentage of total venture investments;
(c) for a statement of investment portfolio contained in annual financial statements, the labour sponsored or venture capital fund has obtained an independent valuation relating to the value of the venture investments or to the net assets of the fund and has filed the independent valuation concurrently with the filing of the annual financial statements;
(d) for a statement of investment portfolio contained in an interim financial report, the labour sponsored or venture capital fund obtained and filed the independent valuation referred to in paragraph (c) in connection with the preparation of the most recent annual financial statements of the labour sponsored or venture capital fund; and
(e) the labour sponsored or venture capital fund has disclosed in the applicable financial statements that an independent valuation has been obtained as of the end of the applicable financial year.
8.3 A labour sponsored or venture capital fund that obtains an independent valuation must include, in the statement of investment portfolio contained in its annual financial statements, or in the notes to the annual financial statements,
(a) a description of the independent valuator's qualifications, and
(b) a description of any past, present or anticipated relationship between the independent valuator and the labour sponsored or venture capital fund, its manager or portfolio adviser.
8.4 An independent valuation must provide the aggregate current value of the venture investments or of the total equity or net assets attributable to securityholders of the labour sponsored or venture capital fund as at the fund's financial year end.
8.5 A labour sponsored or venture capital fund obtaining an independent valuation must
(a) obtain the independent valuator's consent to its filing; and
(b) include a statement in the valuation report, signed by the independent valuator, in substantially the following form:
"We refer to the independent valuation of the [total equity/net assets attributable to securityholders/venture investments] of [name of labour sponsored or venture capital fund] as of [date of financial year end] dated [date]. We consent to the filing of the independent valuation with the securities regulatory authorities."
9.1 This Part applies to an investment fund that is a reporting issuer.
9.2 An investment fund must file an annual information form if the investment fund has not obtained a receipt for a prospectus during the last 12 months preceding its financial year end.
9.3 An investment fund required under section 9.2 to file an annual information form must file the annual information form no later than 90 days after the end of its most recently completed financial year.
9.4 (1) An annual information form required to be filed under section 9.2 must be prepared as of the end of the most recently completed financial year of the investment fund to which it pertains.
(2) Subject to subsections (2.1), (2.2) and (2.3), an annual information form that is required to be filed must be completed
(a) in accordance with Form 41-101F2 if the investment fund last distributed securities under a prospectus prepared in accordance with that Form,
(b) in accordance with Form 81-101F1 if the mutual fund last distributed securities under a prospectus prepared in accordance with that Form, or
(c) in accordance with Form 81-101F2.
(2.1) For the purposes of completing Form 41-101F2 under paragraph (2)(a),
(a) a reference in Form 41-101F2 to "prospectus" must be read as a reference to "annual information form",
(b) the items of Form 41-101F2 that are applicable to distributions of securities only and are inapplicable to any other case, do not apply,
(c) item 1.1, items 1.4 to 1.15, paragraph 3.3(1)(b), paragraph 3.3(1)(f), item 3.5, paragraph 3.6(3)(a) and items 7.1, 9.1, 11, 14.1, 15.2, 16, 17.1, 17.2, 24, 25, 26, 28, 29.2, 36, 38 and 39 of Form 41-101F2 do not apply,
(d) item 1.3 of Form 41-101F2 must be read as follows:
(1) State on the front cover that the document is an annual information form for each of the mutual funds to which the document pertains.
(2) State on the front cover the names of the mutual funds and, at the option of the mutual funds, the name of the mutual fund family to which the document pertains. If the mutual fund has more than one class or series of securities, state the name of each of those classes or series covered in the document.
(3) State the date of the document, which is the date of the certificates for the document. This date must be within three business days of the date it is filed with the securities regulatory authority. Write the date of the document in full, writing the name of the month.
(4) State, in substantially the following words:
"No securities regulatory authority has expressed an opinion about these [units/shares] and it is an offence to claim otherwise.",
(e) a reference to the term "distribution" in item 3.2 of Form 41-101F2 must be read as a reference to "investment fund",
(f) subsections 19.1(11) to (13) of Form 41-101F2 do not apply to an investment fund that is a corporation, except for the requirement to include disclosure in respect of the independent review committee,
(g) item 21 of Form 41-101F2 must be completed in respect of all of the securities of the investment fund, and
(h) item 35.1 of Form 41-101F2 must be completed despite no distribution taking place.
(2.2) For the purposes of completing Form 81-101F1 under paragraph (2)(b),
(a) a reference in Form 81-101F1 to "simplified prospectus" must be read as a reference to "annual information form",
(b) the items of Form 81-101F1 that are applicable to distributions of securities only and are inapplicable to any other case, do not apply,
(c) general instruction (18), subsection 1.1(4), subsection 1.1(5), subsection 1.1(7), item 3, item 4.4, paragraph 4.17(1)(e), subsections 7(3) to (11) and items 12, 15, 16, 17, 18 of Part A of Form 81-101F1 do not apply,
(d) item 4.16 of Part A of Form 81-101F1 does not apply to an investment fund that is a corporation, except for the requirement to include disclosure in respect of the independent review committee,
(e) item 7 of Part B of Form 81-101F1 must be completed in respect of all of the securities of the investment fund, and
(f) subsection 12(2) of Part B of Form 81-101F1 must be read as follows:
(2) State, in substantially the following words:
• "Additional information about the fund[s]
Fund[s]is available in the fund['s/s']Fund['s/s']Fund Facts document, fund reportsmanagement reports of fund performanceand financial statements.• You can get a copy of these documents, at your request, and at no cost, by calling [toll-free/collect] [insert the toll-free telephone number or telephone number where collect calls are accepted, as required by section 3.4 of the Instrument], or from your dealer or by e-mail at [insert e-mail address].
• These documents and other information about the fund[s]
Fund[s], such as information circulars and material contracts, are also available [on the [insert name of mutual fund] designated website at [insert investment fund designated website address] or] at www.sedarplus.com.".
(2.3) For the purposes of completing Form 81-101F2 under paragraph (2)(c),
(a) a reference to "mutual fund" in Form 81-101F2 must be read as a reference to "investment fund",
(b) general instructions (3), (10) and (14) of Form 81-101F2 do not apply,
(c) subsections (3), (4) and (6) of item 1.1 of Form 81-101F2 do not apply,
(d) subsections (3), (4) and (6) of item 1.2 of Form 81-101F2 do not apply,
(e) item 5 of Form 81-101F2 must be completed in respect of each [class/series] of securities of the investment fund,
(f) item 15 of Form 81-101F2 does not apply to an investment fund that is a corporation, except for the disclosure required to be made in respect of the independent review committee, and
(g) items 19, 20, 21 and 22 of Form 81-101F2 do not apply.
(3) An investment fund required to file an annual information form must at the same time file copies of all material incorporated by reference in the annual information form that it has not previously filed.
10.1 This Part applies to an investment fund that is a reporting issuer.
10.2 (1) An investment fund must establish policies and procedures that it will follow to determine whether, and how, to vote on any matter for which the investment fund receives, in its capacity as securityholder, proxy materials for a meeting of securityholders of an issuer.
(2) The policies and procedures referred to in subsection (1) must include
(a) a standing policy for dealing with routine matters on which the investment fund may vote;
(b) the circumstances under which the investment fund will deviate from the standing policy for routine matters;
(c) the policies under which, and the procedures by which, the investment fund will determine how to vote or refrain from voting on non-routine matters; and
(d) procedures to ensure that portfolio securities held by the investment fund are voted in accordance with the instructions of the investment fund.
(3) An investment fund must include a summary of the policies and procedures required under this section in its prospectus.
10.3 An investment fund must maintain a proxy voting record that includes, for each time that the investment fund receives, in its capacity as securityholder, materials relating to a meeting of securityholders of a reporting issuer or the equivalent of a reporting issuer in a foreign jurisdiction,
(a) the name of the issuer;
(b) the exchange ticker symbol of the portfolio securities, unless not readily available to the investment fund;
(c) the CUSIP number for the portfolio securities;
(d) the meeting date;
(e) a brief identification of the matter or matters to be voted on at the meeting;
(f) whether the matter or matters voted on were proposed by the issuer, its management or another person or company;
(g) whether the investment fund voted on the matter or matters;
(h) if applicable, how the investment fund voted on the matter or matters; and
(i) whether votes cast by the investment fund were for or against the recommendations of management of the issuer.
10.4 (1) An investment fund must prepare a proxy voting record on an annual basis for the period ending on June 30 of each year.
(2) An investment fund must post the proxy voting record on its designated website no later than August 31 of each year.
(3) An investment fund must promptly send the most recent copy of the investment fund's proxy voting policies and procedures and proxy voting record, without charge, to any securityholder upon a request made by the securityholder after August 31.
11.1 This Part applies to an investment fund that is a reporting issuer.
11.2 (1) If a material change occurs in the affairs of an investment fund, the investment fund must
(a) promptly issue and file a news release that is authorized by an executive officer of the manager of the investment fund and that discloses the nature and substance of the material change;
(b) post all disclosure made under paragraph (a) on the investment fund's designated website;
(c) as soon as practicable, but in any event no later than 10 days after the date on which the change occurs, file a report containing the information required by Form 51-102F3, except that a reference in Form 51-102F3 to
(i) the term "material change" must be read as "material change" under this Instrument;
(ii) "section 7.1 of National Instrument 51-102" in Item 3 of Part 2 must be read as a reference to "section 11.2 of National Instrument 81-106";
(iii) "subsection 7.1(2) of National Instrument 51-102" in Item 6 of Part 2 must be read as a reference to "subsection 11.2(2) of National Instrument 81-106";
(iv) "subsection 7.1(5) of National Instrument 51-102" in Items 6 and 7 of Part 2 must be read as a reference to "subsection 11.2(4) of National Instrument 81-106"; and
(v) "executive officer of your company" in Item 8 of Part 2 must be read as a reference to "officer of the investment fund or of the manager of the investment fund"; and
(d) file an amendment to its prospectus, simplified prospectus, fund facts document or ETF facts document that discloses the material change in accordance with the requirements of securities legislation.
(2) If
(a) in the opinion of the board of directors or trustee of an investment fund or the manager, and if that opinion is arrived at in a reasonable manner, the disclosure required by subsection (1) would be unduly detrimental to the investment fund's interest; or
(b) the material change
(i) consists of a decision to implement a change made by senior management of the investment fund or senior management of the manager of the investment fund who believe that confirmation of the decision by the board of directors or persons acting in a similar capacity is probable; and
(ii) senior management of the investment fund or senior management of the manager of the investment fund has no reason to believe that persons with knowledge of the material change have made use of that knowledge in purchasing or selling securities of the investment fund,
the investment fund may, instead of complying with subsection (1), immediately file the report required under paragraph (1)(c) marked to indicate that it is confidential, together with written reasons for non-disclosure.
(3) [repealed]
(4) If a report has been filed under subsection (2), the investment fund must advise the regulator or securities regulatory authority in writing within ten days of the initial filing of the report if it believes the report should continue to remain confidential and every 10 days thereafter until the material change is generally disclosed in the manner referred to in subsection (1) or, if the material change consists of a decision of the type referred to in paragraph (2)(b), until that decision has been rejected by the board of directors of the investment fund or the board of directors of the manager of the investment fund.
(5) Despite filing a report under subsection (2), an investment fund must promptly and generally disclose the material change in the manner referred to in subsection (1) upon the investment fund becoming aware, or having reasonable grounds to believe, that a person or company is purchasing or selling securities of the investment fund with knowledge of the material change that has not been generally disclosed.
12.1 This Part applies to an investment fund that is a reporting issuer.
12.2 (1) If management of an investment fund or the manager of an investment fund gives or intends to give notice of a meeting to registered holders of the investment fund, management or the manager must, at the same time as or before giving that notice, send to each registered holder who is entitled to notice of the meeting a form of proxy for use at the meeting.
(2) A person or company that solicits proxies from registered holders of an investment fund must
(a) in the case of a solicitation by or on behalf of management of the investment fund, send with the notice of meeting to each registered holder whose proxy is solicited a completed Form 51-102F5; or
(b) in the case of a solicitation by or on behalf of any person or company other than management of the investment fund, at the same time as or before the solicitation, send a completed Form 51-102F5 and a form of proxy to each registered holder whose proxy is solicited.
(3) [repealed]
12.2.1 A person or company that solicits proxies from a registered holder of securities of an investment fund under subsection 12.2(2) of this Instrument, or sends proxy-related materials to beneficial owners of an investment fund under section 2.7 of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer, must not use notice-and-access to send proxy-related materials to the registered holder or beneficial owner unless all of the following apply:
(a) the registered holder or beneficial owner is sent a notice that contains only the following information:
(i) the date, time and location of the meeting;
(ii) a description of each matter or group of related matters identified in the form of proxy to be voted on, unless that information is already included in the form of proxy, in Form 54-101F6 Request for Voting Instructions Made by Reporting Issuer or in Form 54-101F7 Request for Voting Instructions Made by Intermediary, that is sent to the registered holder or beneficial owner under paragraph (b);
(iii) the website addresses for SEDAR+ and the non-SEDAR+ website where the proxy-related materials are posted;
(iv) a reminder to review the information circular before voting;
(v) an explanation of how to obtain a paper copy of the information circular and, if applicable, the financial statements of the investment fund, from the person or company soliciting proxies;
(vi) a plain-language explanation of notice-and-access that includes the following information:
(A) if stratification is used, a list of the types of registered holders or beneficial owners who will receive paper copies of the information circular and, if applicable, the financial statements of the investment fund;
(B) the estimated date and time by which a request for a paper copy of the information circular and, if applicable, the financial statements of the investment fund, is to be received in order for the registered holder or beneficial owner to receive the paper copy in advance of any deadline for the submission of the proxy or the voting instructions for the meeting, and the date of the meeting;
(C) an explanation of how the registered holder or beneficial owner is to return the proxy or the voting instructions, including any deadline for return of the proxy or the voting instructions;
(D) the sections of the information circular where disclosure regarding each matter or group of related matters identified in the notice can be found;
(E) a toll-free telephone number the registered holder or beneficial owner can call to get information about notice-and-access;
(b) by prepaid mail, courier or the equivalent,
(i) the registered holder is sent the notice, and a form of proxy for use at the meeting, at least 30 days before the date of the meeting, and
(ii) the beneficial owner is sent the notice and a Form 54-101F6 or Form 54-101F7, using the procedures referred to in section 2.9 or 2.12 of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer, as applicable;
(c) the proxy-related materials are sent at least 30 days, and no more than 50 days, before the date of the meeting;
(d) if proxy-related materials are sent directly to a NOBO using notice-and-access, the notice and, if applicable, any paper copies of information circulars and financial statements, are sent at least 30 days before the date of the meeting;
(e) if proxy-related materials are sent indirectly to a beneficial owner using notice-and-access, the notice and, if applicable, any paper copies of information circulars or financial statements are sent to any proximate intermediary,
(i) at least 3 business days before the 30th day before the date of the meeting, in the case of proxy-related materials that are to be sent on by the proximate intermediary by first class mail, courier or the equivalent, and
(ii) at least 4 business days before the 30th day before the date of the meeting, in the case of proxy-related materials that are to be sent on by the proximate intermediary using any other type of prepaid mail;
(f) in the case of a solicitation by or on behalf of management of the investment fund, or if another person or company soliciting proxies has requested a meeting, the notification of meeting and record dates is filed on SEDAR+ and that filing occurs on the same date that the notification of meeting and record dates is sent under subsection 2.2(1) of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer;
(g) public electronic access to the information circular, the notice and the form of proxy is provided on or before the date that the notice is sent to the registered holder or beneficial owner, as follows:
(i) the documents are filed on SEDAR+;
(ii) the documents are posted for no less than one year on
(A) the investment fund's designated website, in the case of a solicitation by or on behalf of management of the investment fund, and
(B) a website other than SEDAR+, in the case of a solicitation by or on behalf of any other person or company;
(h) a toll-free telephone number is provided for use by the registered holder or beneficial owner to request a paper copy of the information circular and, if applicable, the financial statements of the investment fund at any time
(i) following the date that the notice is sent to the registered holder or beneficial owner, and
(ii) on or before the date of the meeting, including any adjournment;
(i) if a request for a paper copy of the information circular and, if applicable, the financial statements of the investment fund is received by telephone using the toll-free telephone number provided in the notice or by any other means, a paper copy of the document requested is sent free of charge by the person or company to the registered holder or beneficial owner at the address specified in the request,
(i) in the case of a request received before the date of the meeting, within 3 business days after receiving the request, by first class mail, courier or the equivalent, and
(ii) in the case of a request received on or after the date of the meeting, and within one year of the date the information circular is filed on SEDAR+, within 10 calendar days after receiving the request, by prepaid mail, courier or the equivalent;
(j) the notice is not sent with any other document other than the following:
(i) a form of proxy, Form 54-101F6 or Form 54-101F7;
(ii) if financial statements of the investment fund are to be presented at the meeting, the financial statements;
(iii) if the meeting is to approve a reorganization of the investment fund with another investment fund as contemplated by paragraph 5.1(1)(f) of National Instrument 81-102 Investment Funds, Form 81-101F3 Contents of Fund Facts Document or Form 41-101F4 Information Required in an ETF Facts Document for the continuing investment fund;
(k) the notice is not combined with any document other than a form of proxy, Form 54-101F6 or Form 54-101F7;
(l) the information circular discloses that proxy-related materials are being sent to registered holders or beneficial owners of the investment fund using notice-and-access, and if stratification is used, the types of registered holders or beneficial owners who will receive paper copies of the information circular and, if applicable, the financial statements of the investment fund;
(m) the cost of sending the information circular and, if applicable, the financial statements of the investment fund, to a registered holder or beneficial owner, if a paper copy is requested by the registered holder or beneficial owner, is paid by the manager of the investment fund or other person or company soliciting proxies that is not the investment fund.
12.2.2(1) A person or company using notice-and-access that receives a request for a paper copy of the information circular or the financial statements of the investment fund, through the toll-free telephone number provided in the notice referred to in paragraph 12.2.1(a) or by any other means, must not
(a) ask for any information about the person or company making the request, other than the name and address to which the information circular and, if applicable, the financial statements are to be sent, or
(b) disclose or use the name or address of the person or company making the request for any purpose other than sending the information circular or the financial statements of the investment fund.
(2) A person or company that posts proxy-related materials to a website under subparagraph 12.2.1(g)(ii) must not collect information that can be used to identify a person or company that has accessed the website.
12.2.3(1) A person or company that posts proxy-related materials to a website under subparagraph 12.2.1(g)(ii) must also post on the website all of the following:
(a) any disclosure regarding the meeting that the person or company has sent to registered holders or beneficial owners;
(b) any written communications the person or company has made available to the public regarding each matter or group of matters to be voted on at the meeting, whether or not the communications were sent to registered holders or beneficial owners.
(2) For greater certainty, a person or company that posts proxy-related materials on a website under subparagraph 12.2.1(g)(ii) must do so in a manner and format that permits an individual with a reasonable level of computer skill and knowledge to easily do all of the following:
(a) access, read and search the materials;
(b) download and print the materials.
12.2.4(1) A person or company that solicits proxies from a registered holder or beneficial owner using notice-and-access, in the case of solicitation by or on behalf of management of an investment fund, must
(a) despite paragraph 2.1(b) of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer, set or request a record date for notice of the meeting that is no fewer than 40 days before the date of the meeting,
(b) specify in the notification of meeting and record dates sent under section 2.2 of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer that proxy-related materials are being sent to registered holders or beneficial owners using notice-and-access, and
(c) not abridge the time prescribed under paragraph 2.1(b), subsection 2.2(1) or subsection 2.5(1) of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer unless the person or company
(i) complies with paragraphs 2.20 (a) to (c) of that Instrument, and
(ii) sends the notification of meeting and record dates sent under section 2.2 of that Instrument at least 3 business days before the record date for notice of the meeting.
(2) In the case of a person or company not referred to in subsection (1) that requests a meeting, the person or company must request the following:
(a) a record date for notice of the meeting that is no fewer than 40 days before the date of the meeting;
(b) that the notification of meeting and record dates sent under section 2.2 of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer state that proxy-related materials are being sent to registered holders or beneficial owners using notice-and-access.
12.2.5 For greater certainty, section 12.2.1 does not
(a) prevent a registered holder or beneficial owner from consenting to the use of other delivery methods to send proxy-related materials,
(b) terminate or modify a consent that a registered holder or beneficial owner previously gave to a person or company regarding the use of other delivery methods to send proxy-related materials to the registered holder or beneficial owner, or
(c) prevent a person or company that solicits proxies, an intermediary or any other person or company from sending proxy-related materials to a registered holder or beneficial owner using a method to which the registered holder or beneficial owner has consented prior to January 5, 2022.
12.2.6(1) Despite section 12.2.1, an investment fund or its manager or management may obtain standing instructions from a registered holder of securities of the investment fund, and an intermediary may obtain standing instructions from a client that is a beneficial owner of securities of the investment fund, that a paper copy of the information circular or the financial statements of the investment fund be sent to the registered holder or beneficial owner in all cases when using notice-and-access in respect of a meeting of the investment fund.
(2) If an investment fund or its manager or management has obtained standing instructions from a registered holder under subsection (1), the investment fund, its manager or management must do all of the following:
(a) include with the notice referred to in paragraph 12.2.1(a) any paper copies of information circulars or financial statements of the investment fund referred to in the registered holder's standing instructions;
(b) notify the registered holder, by including a statement in the notice referred to in paragraph 12.2.1(a) or by another method, of the means by which the registered holder may revoke the registered holder's standing instructions.
(3) If an intermediary has obtained standing instructions from a beneficial owner under subsection (1), the intermediary must do all of the following:
(a) if the investment fund or its manager or management is sending proxy-related materials directly under section 2.9 of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer, indicate in the NOBO list provided to the investment fund or its manager or management, those NOBOs who have provided standing instructions under subsection (1) as at the date the NOBO list is generated;
(b) if the intermediary is sending proxy-related materials to a beneficial owner on behalf of an investment fund or its manager or management using notice-and-access, request appropriate quantities of paper copies of the information circular and, if applicable, the financial statements of the investment fund, from the investment fund or its manager or management, for forwarding to beneficial owners who have provided standing instructions to be sent paper copies;
(c) include with the notice a description, or otherwise inform the beneficial owner of, the means by which the beneficial owner may revoke the beneficial owner's standing instructions.
12.2.7(1) A person or company that solicits proxies must comply with the following:
(a) Items 7.12 and 9.9 of Form 54-101F2 Request for Beneficial Ownership Information;
(b) Form 54-101F5 Electronic Format for NOBO List.
(2) For the purposes of subsection (1), "notice-and-access" and "stratification", as used in Items 7.12 and 9.9 of Form 54-101F2 and in Form 54-101F5, have the same meaning as in this Instrument.
12.3 (1) Subsection 12.2(2) does not apply to a solicitation by a person or company in respect of securities of which the person or company is the beneficial owner.
(2) Paragraph 12.2(2)(b) does not apply to a solicitation if the total number of securityholders whose proxies are solicited is not more than 15.
(3) For the purposes of subsection (2), two or more persons or companies who are joint registered owners of one or more securities are considered to be one securityholder.
12.4 A person or company that solicits proxies under section 12.2 must comply with sections 9.3 and 9.4 of National Instrument 51-102 as if those sections applied to the person or company.
13.1 This Part applies to an investment fund that is a reporting issuer.
13.2 Section 4.11 of National Instrument 51-102 applies to an investment fund that changes its auditor, except that references in that section to the "board of directors" are to be read as references to,
(a) if the investment fund is a corporation, the "board of directors of the investment fund", or
(b) if the investment fund is a trust, the "trustee or trustees or another person or company authorized by the constating documents of the investment fund".
14.1 This Part applies to an investment fund that is a reporting issuer.
14.2 (1) The net asset value of an investment fund must be calculated using the fair value of the investment fund's assets and liabilities.
(1.1) The net asset value of an investment fund must include the income and expenses of the investment fund accrued up to the date of calculation of the net asset value.
(1.2) For the purposes of subsection (1), fair value means
(a) the market value based on reported prices and quotations in an active market, or
(b) if the market value is not available, or the manager of the investment fund believes that it is unreliable, a value that is fair and reasonable in all the relevant circumstances.
(1.3) The manager of an investment fund must
(a) establish and maintain appropriate written policies and procedures for determining the fair value of the investment fund's assets and liabilities; and
(b) consistently follow those policies and procedures.
(1.4) The manager of an investment fund must maintain a record of the determination of fair value and the reasons supporting that determination.
(2) For the purposes of calculating net asset value for purchases and redemptions of its securities as required by Parts 9 and 10 of National Instrument 81-102 Investment Funds, a labour sponsored or venture capital fund that has included a deferred charge for sales commissions in the calculation may continue to do so, provided that
(a) the calculation reflects the amortization of this deferred charge over the remaining amortization period, and
(b) the labour sponsored or venture capital fund ceased adding to this deferred charge by December 31, 2003.
(3) An investment fund must calculate its net asset value at least as frequently as the following:
(a) if the investment fund does not use specified derivatives or sell securities short, once a week;
(b) if the investment fund uses specified derivatives or sells securities short, once every business day.
(4) A mutual fund that holds securities of other mutual funds must have dates for the calculation of net asset value that are compatible with those of the other mutual funds.
(5) Despite paragraph (3)(a), an investment fund that, at the date that this Instrument comes into force, calculates net asset value no less frequently than once a month may continue to calculate net asset value at least as frequently as it does at that date.
(6) The net asset value of an investment fund must be calculated in the currency of Canada or in the currency of the United States of America or both.
(6.1) An investment fund must, upon calculating the net asset value of the investment fund under this section, make the following information available to the public at no cost:
(a) the net asset value of the investment fund;
(b) the net asset value per security of the investment fund unless the investment fund is a scholarship plan.
(7) An investment fund that publishes its net asset value or net asset value per security in the financial press, or posts its net asset value or net asset value per security on its designated website, must provide its current net asset value or net asset value per security on a timely basis to the financial press or post it to its designated website on a timely basis, as applicable.
14.3 The net asset value of an investment fund must include each purchase or sale of a portfolio asset no later than in the next calculation of the net asset value after the date the purchase or sale becomes binding.
14.4 The investment fund must include each issue or redemption of a security of the investment fund in the next calculation of net asset value the investment fund makes after the calculation of net asset value used to establish the issue or redemption price.
15.1 (1) An investment fund may disclose its management expense ratio only if the management expense ratio is calculated for the financial year or interim period of the investment fund and if it is calculated by
(a) dividing
(i) the aggregate of
(A) total expenses of the investment fund, excluding distributions if recognized as an expense, commissions and other portfolio transaction costs, before income taxes, for the financial year or interim period, as shown on its statement of comprehensive income; and
(B) any other fee, charge or expense of the investment fund that has the effect of reducing the investment fund's net asset value;
by
(ii) the average net asset value of the investment fund for the financial year or interim period, obtained by
(A) adding together the net asset values of the investment fund as at the close of business of the investment fund on each day during the financial year or interim period on which the net asset value of the investment fund has been calculated, and
(B) dividing the amount obtained under clause (A) by the number of days during the financial year or interim period on which the net asset value of the investment fund has been calculated; and
(b) multiplying the result obtained under paragraph (a) by 100.
(2) If any fees and expenses otherwise payable by an investment fund in a financial year or interim period were waived or otherwise absorbed by a member of the organization of the investment fund, the investment fund must disclose, in a note to the disclosure of its management expense ratio, details of
(a) what the management expense ratio would have been without any waivers or absorptions;
(b) the length of time that the waiver or absorption is expected to continue;
(c) whether the waiver or absorption can be terminated at any time by the member of the organization of the investment fund; and
(d) any other arrangements concerning the waiver or absorption.
(3) Investment fund expenses rebated by a manager or an investment fund to a securityholder must not be deducted from total expenses of the investment fund in determining the management expense ratio of the investment fund.
(4) An investment fund that has separate classes or series of securities must calculate a management expense ratio for each class or series, in the manner required by this section, modified as appropriate.
(5) The management expense ratio of an investment fund for a financial period of less than or greater than twelve months must be annualized.
(6) If an investment fund provides its management expense ratio to a service provider that will arrange for public dissemination of the management expense ratio,
(a) the investment fund must provide the management expense ratio calculated in accordance with this Part; and
(b) the requirement to provide note disclosure contained in subsection (2) does not apply if the investment fund indicates, as applicable, that fees have been waived, expenses have been absorbed, or that fees or expenses were paid directly by investors during the period for which the management expense ratio was calculated.
15.2 (1) For the purposes of subparagraph 15.1(1)(a)(i), the total expenses for a financial year or interim period of an investment fund that invests in securities of other investment funds is equal to the sum of
(a) the total expenses incurred by the investment fund that are for the period for which the calculation of the management expense ratio is made and that are attributable to its investment in each underlying investment fund, as calculated by
(i) multiplying the total expenses of each underlying investment fund, excluding distributions if recognized as an expense, commissions and other portfolio transaction costs, before income taxes, for the financial year or interim period, by
(ii) the average proportion of securities of the underlying investment fund held by the investment fund during the financial year or interim period, calculated by
(A) adding together the proportion of securities of the underlying investment fund held by the investment fund on each day in the period, and
(B) dividing the amount obtained under clause (A) by the number of days in the period; and
(b) the total expenses of the investment fund, excluding distributions if recognized as an expense, commissions and other portfolio transaction costs, before income taxes, for the period.
(2) An investment fund that has exposure to one or more other investment funds through the use of derivatives in a financial year or interim period must calculate its management expense ratio for the financial year or interim period in the manner described in subsection (1), treating each investment fund to which it has exposure as an "underlying investment fund" under subsection (1).
(3) Subsection (2) does not apply if the derivatives do not expose the investment fund to expenses that would be incurred by a direct investment in the relevant investment funds.
(4) Management fees rebated by an underlying fund to an investment fund that invests in the underlying fund must be deducted from total expenses of the underlying fund if the rebate is made for the purpose of avoiding duplication of fees between the two investment funds.
16.1 This Part applies to an investment fund that is a reporting issuer.
16.2 If an investment fund sends to its securityholders any disclosure document other than those required by this Instrument, the investment fund must file a copy of the document on the same date as, or as soon as practicable after, the date on which the document is sent to its securityholders.
16.3 An investment fund must, promptly following a meeting of securityholders at which a matter was submitted to a vote, file a report that discloses, for each matter voted upon
(a) a brief description of the matter voted upon and the outcome of the vote; and
(b) if the vote was conducted by ballot, the number and percentage of votes cast, which includes votes cast in person and by proxy, for, against, or withheld from, each vote.
16.4 An investment fund that is not subject to National Instrument 81-101 Mutual Fund Prospectus Disclosure, or securities legislation that imposes a similar requirement, must file a copy of any material contract of the investment fund not previously filed, or any amendment to any material contract of the investment fund not previously filed
(a) with the final prospectus of the investment fund; or
(b) upon the execution of the material contract or amendment.
16.1.1 This Part applies to an investment fund that is a reporting issuer.
16.1.2 (1) An investment fund must designate one qualifying website on which the fund intends to post disclosure as required by securities legislation.
(2) In this section, a "qualifying website" of an investment fund is a website that is
(a) publicly accessible, and
(b) established and maintained by the fund or on its behalf by one or more of the following persons:
(i) its investment fund manager;
(ii) a person or company designated by its investment fund manager.
(3) The designated website referred to in (1) must be identified as the designated website in the following, as applicable:
(a) item 19.13 of Form 41-101F2, if the investment fund last distributed securities under a prospectus prepared in accordance with that form;
(b) item 2.18 of Part D of Form 41-101F3, if the scholarship plan last distributed securities under a prospectus prepared in accordance with that form;
(c) item 4.19 of Form 81-101F1, if the mutual fund last distributed securities under a prospectus prepared in accordance with that form;
(d) item 10.11 of Form 81-101F2, if the investment fund is required to file an annual information form under section 9.2 of this Instrument.
17.1 (1) The regulator or securities regulatory authority may grant an exemption from this Instrument, in whole or in part, subject to such conditions or restrictions as may be imposed in the exemption.
(2) Despite subsection (1), in Ontario only the regulator may grant an exemption from any part of this Instrument.
18.1 This Instrument comes into force on June 1, 2005.
18.2 [repealed]
18.3 [repealed]
18.4 [repealed]
18.5 [repealed]
18.5.1 (1) For the first interim period in the financial year beginning on or after January 1, 2014, an investment fund must file, with its interim financial report for that interim period, an opening statement of financial position as at the date of transition to IFRS.
(2) For the first financial year beginning on or after January 1, 2014, an investment fund must file, with its annual financial statements for that financial year, an audited opening statement of financial position as at the date of transition to IFRS.
(3) Despite sections 3.1, 3.2, 3.3, 3.4 and 3.6, for financial years beginning before January 1, 2014, an investment fund may present line items and use terminology in its financial statements consistent with the immediately preceding financial year.
18.5.2 For financial years beginning before January 1, 2016, an investment fund is not required to comply with subsections 3.8(4) and (5).
18.6 (1) An investment fund that has obtained an exemption or waiver from, or approval under, securities legislation, National Policy 39, National Instrument 81-101 Mutual Fund Prospectus Disclosure, National Instrument 81-102 Investment Funds, National Instrument 81-104 Commodity Pools or National Instrument 81-105 Mutual Fund Sales Practices relating to its continuous disclosure obligations is exempt from any substantially similar provision of this Instrument to the same extent and on the same conditions, if any, as contained in the exemption, waiver or approval, unless the regulator or securities regulatory authority has revoked that exemption, waiver or approval under authority provided to it in securities legislation.
(2) An investment fund must, at the time that it first intends to rely on subsection (1) in connection with a filing requirement under this Instrument, inform the securities regulatory authority in writing of
(a) the general nature of the prior exemption, waiver or approval and the date on which it was granted; and
(b) the provision in respect of which the prior exemption, waiver or approval applied and the substantially similar provision of this Instrument.
Annex C-14 -- Companion Policy 81-106CP Investment Fund Continuous Disclosure
Contents
Part 1 Purpose and Application of the Companion Policy
Purpose
Application
Definitions
Plain Language Principles
Signature and Certificates
Electronic Transmission to a Securities Regulatory Authority or
Regulator
Corporate Law Requirements
Part 2 Financial Statements
Interrelationship of Financial Statements with Canadian GAAP
Classification of Securities Issued by an Investment Fund
Filing Deadline for Annual Financial Statements and Auditor's Report
Length of Financial Year
Contents of Statement of Comprehensive Income
Disclosure of Investment Portfolio
Disclosure of Soft Dollars
Securities Lending Transactions
Change in Year End
Mutual Funds that are Non-Reporting Issuers
Part 3 Auditors and their Reports
Acceptable Auditor
Modification of Opinion
Auditor's Involvement with Fund Reports
Management Reports of Fund PerformanceAuditor Involvement with Interim Financial Reports
Part 4 Delivery of Financial Statements and Fund Reports Management Reports of Fund Performance
Delivery Instructions
Communication with Beneficial Owners
Binding
Electronic Delivery
Website Disclosure
Part 4.1 Fund Report
Sample
Part 5 Independent Valuations
Independent Valuations
Independent Valuators
Part 6 Proxy Voting Disclosure for Portfolio Securities Held
Proxy Voting Disclosure
Proxy Voting Policies and Procedures
Part 7 Material Change
Material Changes
Confidential Material Change Report
Part 8 Information Circulars
Sending of Proxies and Information Circulars
Notice-and-access
Part 9 Net Asset Value
Publication of Net Asset Value Per Security
Fair Value Guidance
Determination of Fair Value in Calculating Net Asset Value
Fair Value Techniques
Valuation Policies and Procedures
Part 10
Calculation of Management Expense Ratio
Part 11 Investment Fund Website
Requirement to designate a website
Appendix A Examples of Filing Requirements for Changes in Year End
Appendix B Contact Addresses
Appendix C Sample Fund Report
1.1 The purpose of this Companion Policy (the Policy) is to help you understand how the Canadian securities regulatory authorities (CSA or we) interpret or apply certain provisions of National Instrument 81-106 Investment Fund Continuous Disclosure (the Instrument).
1.2 (1) The Instrument applies to investment funds. The general nature of an investment fund is that the money invested in it is professionally managed on the basis of a stated investment policy, usually expressed in terms of investment objectives and strategies, and is invested in a portfolio of securities. The fund has the discretion to buy and sell investments within the constraints of its investment policy. Investment decisions are made by a manager or portfolio adviser acting on behalf of the fund. An investment fund provides a means whereby investors can have their money professionally managed rather than making their own decisions about investing in individual securities.
(2) An investment fund generally does not seek to obtain control of or become involved in the management of companies in which it invests. Exceptions to this include labour sponsored or venture capital funds, where some degree of involvement in the management of the investees is an integral part of the investment strategy.
Investment funds can be distinguished from holding companies, which generally exert a significant degree of control over the companies in which they invest. They can also be distinguished from the issuers known as "Income Trusts" which generally issue securities that entitle the holder to net cash flows generated by (i) an underlying business owned by the trust or other entity, or (ii) the income-producing property owned by the trust or other entity. Examples of entities that are not investment funds are business income trusts, real estate investment trusts and royalty trusts.
(3) Investment funds that meet the definition of "mutual fund" in securities legislation -- generally because their securities are redeemable on demand or within a specified period after demand at net asset value per security -- are referred to as mutual funds. Other investment funds are generally referred to as non-redeemable investment funds. The definition of "non-redeemable investment fund" included in this instrument summarises the concepts discussed above. Because of their similarity to mutual funds, they are subject to similar reporting requirements. Examples include closed-end funds, funds traded on exchanges with limited redeemability, certain limited partnerships investing in portfolios of securities such as flow-through shares, and scholarship plans (other than self-directed RESPs as defined in OSC Rule 46-501 Self-Directed Registered Education Savings Plans).
(4) Labour sponsored and venture capital funds may or may not be considered to be mutual funds depending on the requirements of the provincial legislation under which they are established (for example, shares of Ontario labour sponsored funds are generally redeemable on demand, while shares of British Columbia employee venture capital corporations are not). Nevertheless, these issuers are investment funds and must comply with the general disclosure rules for investment funds as well as specific requirements for labour sponsored and venture capital funds included in Part 8 of this Instrument.
1.3 (1) A term used in the Instrument and defined in the securities statute of a local jurisdiction has the meaning given to it in that statute unless (a) the definition in that statute is restricted to a specific portion of the statute that does not govern continuous disclosure, or (b) the context otherwise requires.
(2) For instance, the term "material change" is defined in local securities legislation of most jurisdictions. The CSA consider the meaning given to this term in securities legislation to be substantially similar to the definition set out in the Instrument.
(3) The Instrument uses accounting terms that may be defined or referred to in Canadian GAAP applicable to publicly accountable enterprises. Some of these terms may be defined differently in securities legislation. National Instrument 14-101 Definitions provides that a term used in the Instrument and defined in the securities statute of a local jurisdiction has the meaning given to it in the statute unless the definition in that statute is restricted to a specific portion of the statute, or the context otherwise requires.
1.4 The CSA believe that plain language will help investors understand an investment fund's disclosure documents so that they can make informed investment decisions. You can achieve this by
• using short sentences
• using definite, everyday language
• using the active voice
• avoiding unnecessary words
• organizing the document into clear, concise sections, paragraphs and sentences
• avoiding jargon
• using personal pronouns to speak directly to the reader
• avoiding reliance on glossaries and defined terms unless it helps to understand the disclosure
• using technical terms only where necessary and explaining those terms clearly
• avoiding boilerplate wording
• using concrete terms and examples
• using charts and tables where it makes the disclosure easier to understand.
1.5 The directors, trustee or manager of an investment fund are not required to file signed or certified continuous disclosure documents. They are responsible for the information in the investment fund's disclosure documents whether or not a document is signed or certified, and it is an offence under securities legislation to make a false or misleading statement in any required document.
1.6 National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) prescribes that each document that is required or permitted to be provided to a securities regulatory authority or regulator must be transmitted to the securities regulatory authority or regulator electronically through the System for Electronic Data Analysis and Retrieval + (SEDAR+).
The reference to a document includes any report, form, application, information, material and notice, as well as a copy thereof, and applies to documents that are required or permitted to be filed or deposited with, or delivered, furnished, sent, provided, submitted or otherwise transmitted to, a securities regulatory authority or regulator.
To reflect the phased implementation of SEDAR+, the Appendix of National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) sets out securities legislation under which documents are excluded from being filed or delivered in SEDAR+.
National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) should be consulted when providing any document to a securities regulatory authority or regulator under the Instrument and this Policy.
1.7 Some investment funds may be subject to requirements of corporate law that address matters similar to those addressed by the Instrument, and which may impose additional or more onerous requirements. For example, applicable corporate law may require investment funds to deliver annual financial statements to securityholders. This Instrument cannot provide exemptions from these requirements.
2.1 (1) [repealed]
(1.1) Subsection 2.6(2) of the Instrument, applicable to financial years beginning on or after January 1, 2014, refers to Canadian GAAP for publicly accountable enterprises, which is IFRS incorporated into the Handbook, contained in Part I of the Handbook. IFRS is defined in National Instrument 14-101 Definitions as the standards and interpretations adopted by the International Accounting Standards Board.
Subsection 2.6(1) of the Instrument, applicable to financial years beginning before January 1, 2014, refers to Canadian GAAP as applicable to public enterprises, which the CSA considers to be the standards in Part V of the Handbook.
(2) The CSA believe that an investment fund's financial statements must include certain information, at a minimum, in order to provide full disclosure. The Instrument sets out these minimum requirements, but does not mandate all the required disclosure. Canadian GAAP applicable to publicly accountable enterprises also contains minimum requirements relating to the content of financial statements. An investment fund's financial statements must meet these requirements as well.
In some cases, the Instrument prescribes line items that may already be required by Canadian GAAP, but these line items are expressed more specifically for the activities of an investment fund. For example, Canadian GAAP requires a "trade and other receivables" line item on the statement of financial position, but the Instrument requires accounts receivable to be broken down into more specific categories. In other instances, the line items prescribed in the Instrument are in addition to those in Canadian GAAP.
While the Instrument prescribes line items, it does not prescribe the order in which those line items are presented. Investment funds should present line items, as well as any subtotals or totals, in a logical order that will contribute to a reader's overall understanding of the financial statements.
Investment funds are responsible for disclosing all material information concerning their financial position and financial performance in the financial statements.
(3) [Repealed]
2.1.1 (1) One goal of the Instrument is comparable financial statement presentation between investment funds. However, the adoption of IFRS results in certain changes to this presentation. For example, the presentation is impacted by the classification of an investment fund's securities as either equity instruments or financial liabilities. Certain line items, such as "total equity or net assets attributable to securityholders", acknowledge the difference between an equity and liability presentation, but maintain a comparable measurement between investment funds regardless of this classification.
(2) If an investment fund's securities are classified as financial liabilities, IFRS requires financing costs to include certain distributions made by the investment fund to those securityholders. However, if an investment fund's securities are classified as equity instruments, distributions to holders of these securities are not included in financing costs (and are not recognized as an expense), creating a difference that reduces comparability. To address this, the Instrument requires distributions to be excluded from certain calculations, specifically: (i) increase or decrease in net assets attributable to securityholders from operations as disclosed in the statement of comprehensive income, and (ii) determination of total expenses for the management expense ratio (MER).
(3) For investment funds that classify their own securities as financial liabilities, "net assets attributable to securityholders" represents the equivalent of "total equity" for investment funds that classify their own securities as equity instruments. Net assets attributable to securityholders does not include amounts owed on securities issued by the investment fund that provide leverage to the fund.
2.2 Section 2.2 of the Instrument sets out the filing deadline for annual financial statements. While section 2.2 of the Instrument does not address the auditor's report date, investment funds are encouraged to file their annual financial statements as soon as possible after the date of the auditor's report.
2.3 [repealed]
2.4 For the purposes of the Instrument, unless otherwise expressly provided, references to a financial year apply regardless of the length of that year. The first financial year of an investment fund commences on the date of its incorporation or organization and ends at the close of that year.
2.5 The amount of fund expenses waived or paid by the manager or portfolio adviser of the investment fund disclosed in the statement of comprehensive income excludes amounts waived or paid due to an expense cap that would require securityholder approval to change.
2.5.1 (1) The term "statement of investment portfolio" is used to describe the disclosure required by section 3.5 of the Instrument. As this term is not used in the Handbook, preparers may refer to it as a "schedule of investment portfolio" within a complete set of investment fund financial statements. Regardless of how the disclosure is described, sections 2.1 and 2.3 of the Instrument require it to be included within a complete set of investment fund financial statements, and subsection 2.1(2) of the Instrument requires annual financial statements to be accompanied by an auditor's report, for the purposes of securities legislation.
If financial statements for more than one investment fund are bound together, Part 7 of the Instrument requires all of the information pertaining to each investment fund to be presented together and not intermingled with information relating to another investment fund. The CSA is of the view that this requirement applies equally to the portfolio disclosure, which should be presented together with the other financial information relating to the investment fund
(2) If an investment fund invests substantially all of its assets directly, or indirectly through the use of derivatives, in securities of one other investment fund, the investment fund should provide in the statement of investment portfolio, or the notes to that statement, additional disclosure concerning the holdings of the other investment fund, as available, in order to assist investors in understanding the actual portfolio to which the investment fund is exposed. The CSA is of the view that such disclosure is consistent with the requirements in the Handbook relating to financial instrument disclosure.
2.6 The notes to the financial statements of an investment fund must contain disclosure of soft dollar amounts when such amounts are ascertainable. When calculating these amounts, investment funds should include the quantifiable value of goods and services, beyond the amount attributed to order execution, received directly from the dealer executing the fund's portfolio transactions, or from a third party.
2.7 (1) Section 3.8 of the Instrument imposes certain reporting requirements on investment funds in connection with any securities lending transactions entered into by the investment fund. These requirements were included to ensure that certain aspects of securities lending transactions are disclosed in the same manner.
Generally, in a securities lending transaction, the investment fund is able to call the original securities back at any time, and the securities returned must be the same or substantially the same as the original securities. The investment fund retains substantially all of the risks and rewards of ownership.
(2) [Repealed]
(3) The Canadian securities regulatory authorities consider that, for the purposes of disclosing the gross amount generated from securities lending transactions in the notes to the financial statements of an investment fund pursuant to subsection 3.8(4) of the Instrument, all amounts generated in relation to the securities lending transactions of the investment fund must be disclosed, prior to the deduction of any amounts paid to securities lending agents or other service providers pursuant to any revenue sharing arrangement. Furthermore, for the purposes of subsection 3.8(4) of the Instrument, the Canadian securities regulatory authorities are of the view that any proceeds generated as a result of investing the collateral delivered to the investment fund in connection with a securities lending transaction form part of the gross amount from the securities lending transaction and must be included in the amount disclosed in the notes to the financial statements under subsection 3.8(4) of the Instrument.
2.8 (1) The change in year end reporting requirements are adopted from National Instrument 51-102, with appropriate modifications to reflect that investment funds report on a six month interim period.
(2) The definition of "interim period" in the Instrument differs from the definition of this term in National Instrument 51-102. An investment fund cannot have more than one interim period in a transition year.
(3) The interim financial report for the new financial year will have comparatives from the corresponding months in the preceding year, whether or not they are from the transition year or from the old financial year, they were previously prepared or not, or they straddle a year-end.
(4) If an investment fund voluntarily reports on a quarterly basis, it should follow the requirements set out in National Instrument 51-102 for a change in year end, with appropriate modifications.
(5) Appendix A to this Policy outlines the financial statement filing requirements under section 2.9 of the Instrument for an investment fund that changes its year end.
2.9 [repealed]
2.10 The requirement in subsection 2.11(c) to advise the applicable regulator or securities regulatory authority of a mutual fund's reliance on the financial statement filing exemption provided in section 2.11 of the Instrument can be satisfied by a one-time notice.
3.1 Securities legislation in most jurisdictions prohibits a regulator or securities regulatory authority from issuing a receipt for a prospectus if it appears that a person or company who has prepared any part of the prospectus, or is named as having prepared or certified a report used in connection with a prospectus, is not acceptable.
Investment funds that are reporting issuers, and their auditors, should refer to National Instrument 52-108 Auditor Oversight for requirements relating to auditor oversight by the Canadian Public Accountability Board.
3.2 (1) The Instrument prohibits an auditor's report from expressing a modified opinion under Canadian GAAS. A modification of opinion includes a qualification of opinion, an adverse opinion, and a disclaimer of opinion.
(2) Part 17 of the Instrument permits the regulator or securities regulatory authority to grant exemptive relief from the Instrument, including the requirement that an auditor's report express an unmodified opinion or other similar communication that would constitute a modification of opinion under Canadian GAAS. However, we will generally recommend that such exemptive relief should not be granted if the modification of opinion or other similar communication is
(a) due to a departure from accounting principles permitted by the Instrument, or
(b) due to a limitation in the scope of the auditor's examination that
(i) results in the auditor being unable to form an opinion on the financial statements as a whole,
(ii) is imposed or could reasonably be eliminated by management, or
(iii) could reasonably be expected to be recurring.
3.3 Investment funds' auditors are expected to comply with the Handbook with respect to their involvement with the annual and interim fund reports management reports of fund performance required by the Instrument as these reports contain financial information extracted from the financial statements.
3.4 (1) The board of directors of an investment fund that is a corporation or the trustees of an investment fund that is a trust, in discharging their responsibilities for ensuring a reliable interim financial report, should consider engaging an external auditor to carry out a review of the interim financial report.
(2) Section 2.12 of the Instrument requires an investment fund to disclose if an auditor has not performed a review of the interim financial report, to disclose if an auditor was unable to complete a review and why, and to file a written report from the auditor if the auditor performed a review and expressed a reservation in the auditor's interim review report. No positive statement is required when an auditor performed a review and provided an unqualified communication. If an auditor was engaged to perform a review on an interim financial report applying review standards set out in the Handbook, and the auditor was unable to complete the review, the investment fund's disclosure of the reasons why the auditor was unable to complete the review should normally include a discussion of
(a) inadequate internal control,
(b) a limitation on the scope of the auditor's work, or
(c) a failure of management to provide the auditor with written representations the auditor believes are necessary.
(3) The terms "review" and "written review report" used in section 2.12 of the Instrument refer to the auditor's review of and report on an interim financial report using standards for a review of an interim financial report by the auditor as set out in the Handbook.
(4) The Instrument does not specify the form of notice that should accompany an interim financial report that has not been reviewed by the auditor. The notice accompanies, but does not form part of, the interim financial report. We expect that the notice will normally be provided on a separate page appearing immediately before the interim financial report, in a manner similar to an auditor's report that accompanies annual financial statements.
4.1 (1) The Instrument gives investment funds the following choices for the delivery of financial statements and fund reports management reports of fund performance:
(a) send these documents to all securityholders;
(b) obtain standing instructions from securityholders with respect to the documents they wish to receive; or
(c) obtain annual instructions from securityholders by sending them an annual request form they can use to indicate which documents they wish to receive.
The choices are intended to provide some flexibility concerning the delivery of continuous disclosure documents to securityholders. An investment fund can use any combination of the delivery options for its securityholders. However, the Instrument specifies that once an investment fund chooses option (b) for a securityholder, it cannot switch back to option (c) for that securityholder at a later date. The purpose of this requirement is to encourage investment funds to obtain standing instructions and to ensure that if a securityholder provides standing instructions, the investment fund will abide by those instructions unless the securityholder specifically changes them.
(2) When soliciting delivery instructions from a securityholder, an investment fund can deem no response from the securityholder to be a request by the securityholder to receive all, some or none of the documents listed in subsection 5.1(2) of the Instrument. When soliciting delivery instructions, an investment fund should make clear what the consequence of no response will be to its securityholders.
(3) Investment funds should solicit delivery instructions sufficiently ahead of time so that securityholders can receive the requested documents by the relevant filing deadline. Securityholders should also be given a reasonable amount of time to respond to a request for instructions. Investment funds should provide securityholders with complete contact information for the investment fund, including a toll-free telephone number or a number for collect calls.
(4) Investment funds under common management can solicit one set of delivery instructions from a securityholder that will apply to all of the funds in the same fund family that the securityholder owns. If a securityholder has given an investment fund standing delivery instructions and then later acquires the securities of another investment fund managed by the same manager, the newly acquired fund can rely on those standing instructions.
(5) The Instrument requires investment funds to deliver the quarterly portfolio disclosure and the proxy voting record to securityholders upon request, but does not require investment funds to solicit delivery instructions from securityholders with respect to this disclosure. Investment funds are obligated to state on the first page of their fund reports management reports of fund performance that this disclosure is available.
4.2 Generally, investment funds must apply the procedures set out in National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer for the purposes of Part 5 of the Instrument, but an exemption from National Instrument 54-101 is available to investment funds that have beneficial owner information.
We recognize that different types of investment funds have different access to beneficial owner information (for example, mutual funds are more likely to have beneficial owner information than exchange-traded funds) and that the procedures in National Instrument 54-101 may not be efficient for every investment fund. We intend the provisions in Part 5 of the Instrument to provide investment funds with flexibility to communicate directly with the beneficial owners of their securities. If an investment fund has the necessary information to communicate directly with one or more beneficial owners of its securities, it can do so, even though it may need to rely on National Instrument 54-101 to communicate with other beneficial owners of its securities.
4.3 For the purposes of delivery to a securityholder, the Instrument permits more than one fund report management report of fund performance to be bound together if the securityholder owns all of the funds to which the fund reports management reports relate. There is no prohibition in the Instrument against binding the fund report management report of fund performance with the financial statements for one investment fund for the purposes of delivering these documents to a securityholder who has requested them.
4.4 Any documents required to be sent under the Instrument may be sent by electronic delivery, as long as such delivery is made in compliance with National Policy 11-201 Delivery of Documents by Electronic Means and, in Quebec, Quebec Staff Notice The Delivery of Documents by Electronic Means. In particular, the annual reminder required by section 5.2 and the request form required by section 5.3 of the Instrument may be given in electronic form and may be combined with other notices. Request forms and notices may alternatively be sent with account statements or other materials sent to securityholders by an investment fund.
4.5 [Repealed]
4.1.1 A sample fund report is set out in Appendix C to this Policy. The sample is provided for illustrative purposes only.
5.1 (1) Part 8 of the Instrument is designed to address the concerns raised by labour sponsored or venture capital funds that disclosing a fair value for their venture investments may disadvantage the private companies in which they invest. Section 8.2 permits alternative disclosure by a labour sponsored or venture capital fund of its statement of investment portfolio. Labour sponsored or venture capital funds must disclose the individual securities in which they invest, but may aggregate all changes from costs of the venture investments, thereby only showing an aggregate adjustment from cost to fair value for these securities. This alternative disclosure is only permitted if the labour sponsored or venture capital fund has obtained an independent valuation in accordance with Part 8 of the Instrument.
(2) The CSA expect the independent valuator's report to provide either a number or a range of values which the independent valuator considers to be a fair and reasonable expression of the value of the venture investments or of the net asset value of the labour sponsored or venture capital fund. The independent valuation should include a critical review of the valuation methodology and an assessment of whether it was properly applied. A report on compliance with stated valuation policies and practices cannot take the place of an independent valuation.
The valuation report should disclose the scope of the review, including any limitations on the scope, and the implications of these limitations on the independent valuator's conclusion.
(3) The independent valuator should refer to the reporting standards of the Canadian Institute of Chartered Business Valuators for guidance.
(4) A labour sponsored or venture capital fund obtaining an independent valuation should furnish the independent valuator with access to its manager, advisers and all material information in its possession relevant to the independent valuation.
5.2 (1) It is a question of fact as to whether a valuator is independent of the labour sponsored or venture capital fund. In determining the independence of the valuator, a number of factors may be relevant, including whether
(a) the valuator or an affiliated entity has a material financial interest in future business in respect of which an agreement, commitment or understanding exists involving the fund or a person or company listed in paragraph (2)(a); or
(b) the valuator or its affiliated entity is a lender of a material amount of indebtedness to any of the issuers of the fund's illiquid investments.
(2) The CSA would generally consider a valuator not to be independent of a labour sponsored or venture capital fund where
(a) the valuator or an affiliated entity of the valuator is
(i) the manager of the fund,
(ii) a portfolio adviser of the fund,
(iii) an insider of the fund,
(iv) an associate of the fund,
(v) an affiliated entity of the fund, or
(vi) an affiliated entity of any of the persons or companies named in this paragraph (a);
(b) the compensation of the valuator or an affiliated entity of the valuator depends in whole or in part upon an agreement, arrangement or understanding that gives the valuator, or its affiliated entity, a financial incentive in respect of the conclusions reached in the valuation; or
(c) the valuator or an affiliated entity of the valuator has a material investment in the labour sponsored or venture capital fund or in a portfolio asset of the fund.
6.1 (1) An investment fund's manager, acting on the investment fund's behalf, has the right and obligation to vote proxies relating to the investment fund's portfolio securities. As a practical matter, the manager may delegate this function to the investment fund's portfolio adviser as part of the adviser's general management of investment fund assets. In either case, the manager or portfolio adviser voting proxies on behalf of an investment fund must do so in a manner consistent with the best interests of the fund and its securityholders.
(2) Because of the substantial institutional voting power held by investment funds, the increasing importance of the exercise of that power to securityholders, and the potential for conflicts of interest with respect to the exercise of proxy voting, we believe that investment funds should disclose their proxy voting policies and procedures, and should make their actual proxy voting records available to securityholders.
(3) The Instrument requires that the investment fund establish policies and procedures for determining whether, and how, to vote on any matter for which the investment fund receives proxy materials for a meeting of securityholders of an issuer. The CSA consider an investment fund to "receive" a document when it is delivered to any service provider or to the investment fund in respect of securities held beneficially by the investment fund. Proxy materials may be delivered to a manager, a portfolio adviser or sub-adviser, or a custodian. All of these deliveries are considered delivered "to" the investment fund.
(4) The Instrument requires an investment fund to maintain an annual proxy voting record as of June 30 and to post this on the fund's designated website. However, investment funds may choose to disclose their proxy votes throughout the course of the year, and may also choose to disclose how they intend to vote prior to the shareholder meeting.
6.2 (1) Section 10.2 of the Instrument sets out, in general terms, what the securities regulatory authorities consider to be minimum policies and procedures for the proxy voting process. Investment funds are responsible for adopting any additional policies relevant to their particular situation. For example, investment funds should consider whether they require any specific policies dealing with shareholder meetings of issuers resident in other countries.
(2) An investment fund sometimes needs to vote securities held by it in order to protect its interests in connection with corporate transactions or developments relating to the issuers of its portfolio securities. The manager and portfolio adviser, or the agent of the investment fund administering a securities lending program on behalf of the investment fund, should monitor corporate developments relating to portfolio securities that are loaned by the investment fund in securities lending transactions, and take all necessary steps to ensure that the investment fund can exercise a right to vote the securities when necessary.
7.1 Determining whether a change is a material change will depend on the specific facts and circumstances surrounding the change. However, the CSA is of the view that
(a) the change of portfolio adviser of an investment fund will generally constitute a material change for the investment fund, and
(b) the departure of a high-profile individual from the employ of a portfolio adviser of an investment fund may constitute a material change for the investment fund, depending on how prominently the investment fund featured that individual in its marketing. An investment fund that emphasized the ability of a particular individual to encourage investors to purchase the fund could not later take the position that the departure of that individual was immaterial to investors and therefore not a material change.
7.2 The CSA are of the view that in order for an investment fund to file a confidential material change report under Section 11.2 of the Instrument, the investment fund or its manager should advise insiders of the prohibition against trading during the filing period of a confidential material change report and must also take steps to monitor trading activity.
8.1 Investment funds are reminded that National Instrument 54-101 prescribes certain procedures relating to the delivery of proxy-related materials sent to beneficial owners of securities.
8.2(1) In the Instrument and this Companion Policy, references to registered holders and beneficial owners should be read to correspond with references to forms of proxy or voting instruction forms, as appropriate.
We expect that persons or companies that solicit proxies will only use notice-and-access for a particular meeting where they have no reason to believe it is inappropriate or inconsistent with the purposes of notice-and-access to do so, taking into account factors such as
• the purpose of the meeting,
• whether a better participation rate would be obtained by sending the information circular with the other proxy-related materials, and
• whether notice-and-access resulted in material declines in beneficial owner voting rates in prior meetings where notice-and-access was used.
(2) With respect to matters to be voted on at the meeting, the notice must only contain a description of each matter or group of related matters identified in the form of proxy, unless that information is already included in the form of proxy or voting instruction form. We expect that persons or companies who use notice-and-access will state each matter or group of related matters in the form of proxy or voting instruction form in a reasonably clear and user-friendly manner. For example, it would be inappropriate to identify the matter to be voted on solely by referring to disclosure contained in the information circular as follows: "To vote For or Against the resolution in Schedule A of the management information circular".
The plain-language explanation of notice-and-access required in the notice can also address other aspects of the proxy voting process. However, there should not be any substantive discussion of the matters to be considered at the meeting.
(3) Paragraph 12.2.1(h) requires establishment of a toll-free telephone number for the registered holder or beneficial owner to request a paper copy of the information circular. A person or company soliciting proxies may choose, but is not required, to provide additional methods for requesting a paper copy of the information circular. If persons or companies soliciting proxies do so, they must still comply with the fulfillment timelines in paragraph 12.2.1(i).
(4) Section 12.2.2 is intended to restrict intentional information gathering about registered holders or beneficial owners who make requests for paper copies of information circulars or access the non-SEDAR+ website.
(5) Section 12.2.3 is intended to enable registered holders and beneficial owners to access the posted proxy-related materials in a user-friendly manner. For example, requiring the registered holder or beneficial owner to navigate through several web pages to access the proxy-related materials, even within the same website, would not be user-friendly. Providing the registered holder or beneficial owner with the specific URL where the documents are posted would be more user-friendly. We encourage persons or companies soliciting proxies and their service providers to develop best practices in this regard.
(6) We expect that where stratification is used for purposes other than complying with registered holder or beneficial owner instructions, it is used to enhance effective communication, and not used if it would potentially disenfranchise registered holders or beneficial owners.
(7) Section 12.2.5 permits other delivery methods, such as electronic means, to be used to send proxy-related materials if the consent of the registered holder or beneficial owner has been obtained.
(8) National Policy 11-201 Electronic Delivery of Documents discusses the sending of materials by electronic means. The guidelines set out in National Policy 11-201 Electronic Delivery of Documents, particularly the suggestion that consent be obtained to an electronic transmission of a document, are applicable to documents sent under the Instrument.
(9) Whether persons or companies soliciting proxies may do so in compliance with foreign notice-and-access rules is not contemplated.
(10) A single investor may hold securities of the same class or series in two or more accounts with the same address. Delivering a single set of securityholder materials to that person or company would satisfy the delivery requirements under the Instrument. We encourage this practice as a way to help reduce the costs of securityholder communications.
(11) "Notice-and-access", as used in all of the following provisions of Companion Policy 54-101CP -- Communication with Beneficial Owners of Securities of a Reporting Issuer, have the same meaning as in the Instrument, in addition to any other required adaptations:
• subsection 3.1(1);
• subsection 3.4.1(2);
• section 5.1.
9.1 An investment fund that arranges for the publication of its net asset value per security should calculate its net asset value per security and make the results of that calculation available on its designated website or to the financial press as quickly as is commercially practicable. An investment fund should attempt to meet the deadlines of the financial press for publication in order to ensure that its net asset values per security are publicly available as quickly as possible.
9.2 Section 14.2 of the Instrument requires an investment fund to calculate its net asset value based on the fair value of the investment fund's assets and liabilities. This may differ from the calculation of "current value" for financial statement purposes. Section 3.6 of the Instrument requires an explanation of this difference.
While investment funds are required to comply with the definition of "fair value" in the Instrument when calculating net asset value, they may also look to the Handbook for guidance on the measurement of fair value. The fair value principles articulated in the Handbook can be applied by investment funds when valuing assets and liabilities.
9.3 [repealed]
9.4 (1) A market is generally considered active when quoted prices are readily and regularly available from an exchange, dealer, broker, industry group, pricing service or regulatory agency, and those prices reflect actual and regularly occurring market transactions on an arm's length basis. Accordingly, fair value should not reflect the amount that would be received or paid in a forced transaction, involuntary liquidation or distress sale.
(2) A market is not considered to be active, and prices derived from it may be unreliable for valuation purposes, if, at the time the investment fund begins to calculate its net asset value, any of the following circumstances are present:
• markets on which portfolio securities are principally traded closed several hours earlier (e.g. some foreign markets may close as much as 15 hours before the time the investment fund begins to calculate its net asset value)
• trading is halted
• events occur that unexpectedly close entire markets (e.g. natural disasters, power blackouts, public disturbances, or similar major events)
• markets are closed due to scheduled holidays
• the security is illiquid and trades infrequently.
If an investment fund manager determines that an active market does not exist for a security, the manager should consider whether the last available quoted market price is representative of fair value. If a significant event (i.e. one that may impact the value of the portfolio security) has occurred between the time the last quoted market price was established and the time the investment fund begins to calculate its net asset value, the last quoted market price may not be representative of fair value.
(3) Whether a particular event is a significant event for a security depends on whether the event may affect the value of the security. Generally, significant events fall into one of three categories: (i) issuer specific events -- e.g. the resignation of the CEO or an after-hours earnings announcement, (ii) market events -- e.g. a natural disaster, a political event, or a significant governmental action like raising interest rates, and (iii) volatility events -- e.g. a significant movement in North American equity markets that may directly impact the market prices of securities traded on overseas exchanges.
Whether a market movement is significant is a matter to be determined by the manager through the establishment of tolerance levels which it may choose to base on, for example, a specified intraday and/or interday percentage movement of a specific index, security or basket of securities. In all cases, the appropriate triggers should be determined based on the manager's own due diligence and understanding of the correlations relevant to each investment fund's portfolio.
9.5 The CSA do not endorse any particular fair value technique as we recognize that this is a constantly evolving process. However, whichever technique is used, it should be applied consistently for a portfolio security throughout the fund complex and reviewed for reasonableness on a regular basis.
Valuation Policies and Procedures
9.6 An investment fund's valuation policy should be approved by the manager's board of directors. The policies and procedures should describe the process for monitoring significant events or other situations that could call into question whether a quoted market price is representative of fair value. They should also describe the methods by which the manager will review and test valuations to evaluate the quality of the prices obtained as well as the general functioning of the valuation process. The manager should also consider whether its valuation process is a conflict of interest matter as defined in NI 81-107.
10.1 (1) Part 15 of the Instrument sets out the method to be used by an investment fund to calculate its management expense ratio (MER). The requirements apply in all circumstances in which an investment fund calculates and discloses an MER. This includes disclosure in a sales communication, a prospectus, a fund facts document, an ETF facts document, financial statements, a fund report management report of fund performance or a report to securityholders.
(2) Paragraph 15.1(1)(a) requires the investment fund to use its "total expenses" (other than distributions if these are an expense for the investment fund) before income taxes for the relevant period as the basis for the calculation of MER. Total expenses, before income taxes, include interest charges and taxes, including sales taxes, GST and capital taxes payable by the investment fund. Withholding taxes need not be included in the MER calculation.
The CSA is of the view that if an investment fund issues debt-like securities or securities that otherwise provide leverage to the fund, payments to holders of these securities should be treated as financing costs from the perspective of the investment fund's other classes of securities (the classes that benefit from the financing or leverage). These costs should not be excluded from total expenses when calculating the MER of the investment fund's other classes of securities. Securities that provide leverage generally include preferred shares.
Non-optional fees paid directly by investors in connection with the holding of an investment fund's securities do not have to be included in the MER calculation.
(3) The CSA recognize that an investment fund may incur fees and charges that are not included in total expenses, but that reduce the net asset value and the amount of investable assets of the investment fund. Sales commissions paid by an investment fund in connection with the sale of the investment fund's securities are an example of such fees and charges. We believe that these fees and charges should be reflected in the MER of the investment fund.
(4) While brokerage commissions and other portfolio transaction costs are expenses of an investment fund for accounting purposes, they are not included in the MER. These costs are reflected in the trading expense ratio.
(5) [Repealed] In its management report of fund performance, an investment fund must disclose historical MERs for five years calculated in accordance with Part 15. If the investment fund has not calculated the historical MERs in the manner required by the Instrument, we are of the view that the change in the method of calculating the MER should be treated in a manner similar to a change in accounting policy under International Accounting Standard 8 Accounting Policies, Changes in Accounting Estimates and Errors. Under Canadian GAAP, a change in accounting policy requires a retrospective application of the change for all periods shown. However, the Handbook acknowledges that there may be circumstances where the data needed to restate the financial information is not reasonably determinable.
If an investment fund restates its MER for any of the five years it is required to show, the investment fund should describe this restatement in the first document released and in the first management report of fund performance in which the restated MERs are reported.
If an investment fund does not restate its MER for prior periods because, based on specific facts and circumstances, the information required to do so is not reasonably determinable, the MER for all financial periods ending after the effective date of the Instrument must be calculated in accordance with Part 15. In this case, the investment fund must also disclose
(i) that the method of calculating MER has changed, specifying for which periods the MER has been calculated in accordance with the change;
(ii) that the investment fund has not restated the MER for specified prior periods;
(iii) the impact that the change would have had if the investment fund had restated the MER for the specified prior periods (for example, would the MER have increased or decreased and an estimate of the increase or decrease); and
(iv) a description of the main differences between an MER calculated in accordance with the Instrument and the previous calculations.
The disclosure outlined above should be provided for all periods presented until such time as all MERs presented are calculated in accordance with the Instrument.
11.1(1) The purpose of Part 16.1 is to improve investor access to investment fund regulatory disclosure and other information that characterizes a fund. Investment funds' websites typically include regulatory disclosure (e.g., a prospectus, a fund facts document, an ETF facts document, continuous disclosure documents), as well as other information on a fund (e.g., a fund profile) and its management (e.g., the names of its investment fund manager, portfolio manager, custodian, trustee). Section 16.1.2 of the Instrument does not prescribe the disclosure that must be posted on an investment fund's designated website. The regulatory disclosure that must be posted on an investment fund's designated website is included in other provisions of the securities legislation applicable to reporting investment funds.
(2) The CSA would generally consider that an investment fund's designated website includes a set of webpages on the internet containing links to each other and made available online by the investment fund, its investment fund manager or a person designated by its investment fund manager.
In the CSA's view, an investment fund's designated website must be open-access to everybody and free of charge. The designated website may contain a webpage that is accessible only by the fund's securityholders (for example, with an access code and a password) for the sole purpose of posting confidential or non-public information that is not required by securities legislation.
(3) We note that an investment fund's regulatory disclosure and other information may be disseminated on a website that is established and maintained by the investment fund's manager or a person designated by the fund's manager, which may include a third-party service provider or an affiliate or an associate of the investment fund's manager.
The CSA does not expect an investment fund to create a stand-alone website to fulfil its obligations to post regulatory disclosure on a designated website. In order to improve flexibility and access to disclosure, investment funds may identify as a designated website, the website of another investment fund managed by the same investment fund manager, or of an affiliate or an associate of the investment fund's manager.
In any case, the investment fund's designated website is expected to clearly identify and differentiate between the information applicable to each investment fund. The designated website's user interface should make it clear to investors where information relating to their particular investment can be located.
(4) The Instrument does not specify how an investment fund should structure its designated website. Investment funds may choose to post all regulatory disclosure and other information pertaining to one investment fund on a single webpage dedicated to this fund or instead aggregate some regulatory disclosure and other key information for several investment funds that are part of the same investment fund family into a single webpage. The CSA expect that investment funds and their investment fund managers will adopt a consistent and harmonized structure within an investment fund's designated website in order to avoid any confusion amongst users.
(5) The investment fund's designated website should be designed in a manner that allows an individual investor with a reasonable level of technological skill and knowledge to easily do any of the following:
(a) access, read and search the information and the documents posted on the website;
(b) download and print the documents.
(6) Maintenance and supervision of an investment fund's designated website and its content should be accounted for in the compliance systems of the investment fund and its manager. The establishment and maintenance of a compliance system by investment fund managers is required under section 11.1 of NI 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations. We also expect investment funds and their managers to take steps to protect themselves against cyber threats. In this respect, they should review and consult guidance issued by securities regulators and self-regulatory organizations.
(7) Investment funds and their investment fund managers should ensure the designated website accurately discloses regulatory disclosure and other information. If inaccurate disclosure regarding a fund is found on the designated website, it should be removed or updated as soon as possible. A website that contains information that is out-of-date could in certain cases be considered inaccurate and misleading.
The Instrument does not specify the length of time that regulatory disclosure and other information must remain on an investment fund's designated website. The CSA are of the view that regulatory disclosure and other information should stay on a designated website for a reasonable length of time, and at least until replaced with more current information or documents. Some disclosure should be updated more frequently depending on its nature or its importance to current and potential investors (e.g., net asset values per security and past performance).
We generally encourage investment funds and their managers to archive documents or information that may retain historical or other value to investors on the designated website. However, documents or information that mislead investors should be removed.
(8) An investment fund and its manager may create hyperlinks leading to third-party websites. In such cases, a warning informing individuals that they are about to leave the investment fund's designated website may be appropriate.
(9) Section 16.1.2, sets out that an investment fund designates its website by identifying it in a specified location of the investment fund's prospectus, or its annual information form if it is required to file one under section 9.2. Where a prospectus or annual information form is prepared in respect of more than one investment fund, the designated websites of each investment fund, where they are different, should be disclosed.
When the fund designates its website under section 16.1.2, that website becomes the fund's designated website, including for the purpose of all requirements where a fund is required to disclose a designated website. For example, as required in Item 1 of Part I of Form 41-101F4 Information Required in an ETF Facts Document and in Item 1 of Part I of Form 81-101F3 Contents of Fund Facts Document, the website noted in the ETF facts document or fund facts document must reference the same website. If the address of the designated website is modified, it would be acceptable for the website located at the previous address to redirect visitors to the new address of the designated website, with a corresponding update to the prospectus or annual information form, and each other document that is required to refer to the designated website, occurring at the time of the next renewal or filing.
(10) Investment fund managers should consider the guidance concerning outsourcing found in sections 7.3 and Part 11 of the Companion Policy 31-103 CP, including that which indicates that the investment fund manager is responsible for any functions delegated or outsourced and must supervise the service provider.
The following examples assume the old financial year ended on December 31, 20X0
Transition Year |
Comparative Annual Financial Statements to Transition Year |
New Financial Year |
Comparative Annual Financial Statements to New Financial Year |
Interim Periods for Transition Year |
Comparative Interim Periods to Transition Year |
Interim Periods for New Financial Year |
Comparative Interim Periods to New Financial Year |
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Up to 3 months |
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3 months ended 3/31/X1 |
12 months ended 12/31/X0 |
3/31/X2 |
3 months ended 3/31/X1 and 12 months ended 12/31/X0 |
Not applicable |
Not applicable |
6 months ended 9/30/X1 |
6 months ended 9/30/X0 |
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4 to 6 months |
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6 months ended 6/30/X1 |
12 months ended 12/31/X0 |
6/30/X2 |
6 months ended 6/30/X1 and 12 months ended 12/31/X0 |
Not applicable |
Not applicable |
6 months ended 12/31/X1 |
6 months ended 12/31/X0 |
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7 or 8 months |
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8 months ended 8/31/X1 |
12 months ended 12/31/X0 |
8/31/X2 |
8 months ended 8/31/X1 and 12 months ended 12/31/X0 |
Not applicable |
Not applicable |
6 months ended 2/28/X2 |
6 months ended 2/28/X1 |
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9 to 11 months |
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11 months ended 11/30/X1 |
12 months ended 12/31/X0 |
11/30/X2 |
11 months ended 11/30/X1 |
6 months ended 6/30/X1 |
6 months ended 6/30/X0 |
6 months ended 5/31/X2 |
6 months ended 5/31/X1 |
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11 to 15 months |
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15 months ended 3/31/X2 |
12 months ended 12/31/X0 |
3/31/X3 |
15 months ended 3/31/X2 |
6 months ended 6/30/X1 |
6 months ended 6/30/X0 |
6 months ended 9/30/X2 |
6 months ended 9/30/X1 |
Alberta Securities Commission
British Columbia Securities Commission
Manitoba Securities Commission
Financial and Consumer Services Commission (New Brunswick)
Financial Services Regulation Division
Department of Justice, Northwest Territories
Nova Scotia Securities Commission
Department of Justice, Nunavut
Ontario Securities Commission
Registrar of Securities, Prince Edward Island
Autorité des marchés financiers
Financial and Consumer Affairs Authority of Saskatchewan -- Securities Division
Superintendent of Securities, Government of Yukon
[Editor's note: Appendix C -- Sample Fund Report is reproduced on the following internally numbered pages. Bulletin pagination resumes at the end of the Report.]
ANNUAL FUND REPORT (for the 12-month period ended March 31, 2022)
XYZ Mutual Funds | XYZ Canadian Equity Fund | www.xyzfunds.com | Preparation Date: June 28, 2022
Purpose and Content
This Annual Fund Report contains important information about your fund. Use this report and speak with your representative to assess whether your fund continues to be right for you. This document is intended for investors of all backgrounds and levels of investment experience. It includes the following information about your fund:
1. Investment Objectives and Strategies |
6. Risk Profile |
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2. Portfolio Holdings |
7. Liquidity Profile |
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3. Costs |
8. Borrowing and Leverage |
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4. Performance |
9. Other Material Information |
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5. Statistics |
10. Additional Resources. |
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Important: This Annual Fund Report may contain forward-looking statements that reflect current forecasts of future events. Due to many factors, such as general economic and political conditions in Canada and internationally, actual events may differ materially from those expressed in, or implied by, these forward-looking statements. Do not overly rely on forward-looking statements to make investment decisions.
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1. Investment Objectives and Investment Strategies
Summary of fund's investment objectives and investment strategies |
Fund's satisfaction of its investment objectives and use of investment strategies during the last 12 months |
Factors that may impact the fund's satisfaction of its investment objectives and use of investment strategies going forward |
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This fund aims to increase the value of your investment by investing in a broad range of equity securities of Canadian companies of any size and from any industry. |
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During the period, the net asset value of the fund increased from $1.05 billion to $1.2 billion due to positive performance, partially offset by net redemptions. |
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While long-term prospects for Canadian equities are positive, strong equity market performance in the period covered by this Fund Report, coupled with full valuation levels across most sectors, is likely to lead to more modest returns. |
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Equities are selected that trade below their intrinsic value, demonstrate superior earnings growth and positive price momentum. |
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Equity markets and the global economy may be challenged by high inflation levels, continued supply-chain issues, geopolitical uncertainty and rising interest rates. |
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Risk related to U.S. Federal Reserve policy could slow growth by raising interest rates too quickly or could fail to contain inflation by raising them too slowly, leading to larger rate increases. |
2. Portfolio Holdings
Increased exposure |
Decreased exposure |
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Energy industry |
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Materials sector |
More Information:
• See the designated website for the fund's Quarterly Portfolio Disclosure.
• More detailed portfolio holdings information is available in the financial statements for the fund, in particular the Statement of Investment Portfolio.
3. Costs (information is provided as of March 31, 2022)
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Summary:
The fund expense ratio for Series A (the series with the highest fund expense ratio) was 2.57%. The fund expense ratio of Series A increased by 0.01% as compared to the year prior.
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Did you know... |
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A fund's management expense ratio ("MER") is the total of the fund's management fee (which includes the trailing commission) and operating expenses. |
A fund's trading expense ratio ("TER") represents the fund's trading costs. |
Fund expenses reduce the return on your investment. |
Each investment fund can have different classes or series of securities and each class or series can have different costs and therefore different returns - make sure you know which class or series you hold. |
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A fund expense ratio ("FER") is the total of the fund's MER and TER. |
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For the year ended March 31, 2022 |
Management expense ratio (%){1} |
Trading expense ratio (%) |
Fund expense ratio (%) The fund expense ratio represents the total of all ongoing expenses set out in this table and does not represent a separate expense charged to the investment fund. |
Fund expenses ($) per $1000 invested |
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Series A |
2.50 |
0.07 |
2.57 |
26 |
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Series B |
2.40 |
0.07 |
2.47 |
25 |
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Series T5 |
1.81 |
0.07 |
1.88 |
19 |
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Series D |
1.05 |
0.07 |
1.12 |
11 |
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Series F |
0.77 |
0.07 |
0.84 |
8 |
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Series FT5 |
0.77 |
0.07 |
0.84 |
8 |
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Series I |
0.25 |
0.07 |
0.32 |
3 |
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Series O |
0.02 |
0.07 |
0.09 |
1 |
{1} See Other Material Information for MER without waivers or absorptions.
4. Performance
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Summary:
Performance of the Series A units (+26.2%) was lower than the fund's benchmark, the S&P/TSX Composite Total Return Index (+27.5%) over the period covered by the report.
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Did you know...
A benchmark is typically a market or sector index against which the performance of an investment fund can be measured. By comparing a fund to an appropriate benchmark, you can see how the investments held by the fund performed compared to the market or sector in general.
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Important:
• Performance of the series of securities that you hold may not be presented in this Fund Report. Information is only presented in respect of the series with the highest management fee (Series A).
• Returns provided are after expenses have been deducted. These expenses reduce the fund's returns and they negatively compound over time since the money used to pay expenses is not able to grow.
• Past performance of the fund does not necessarily indicate how the fund will perform in the future. For example, strong past performance may not be repeated.
• The benchmark of the fund is the S&P/TSX Composite Total Return Index. The S&P/TSX Composite Total Return Index is a market capitalization-weighted index of securities of the largest and most liquid companies on the Toronto Stock Exchange.
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Performance against benchmark |
Contributors to performance |
Detractors from performance |
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Last year performance of the benchmark was 1.3% higher than that of Series A of the fund. |
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Overweight allocation to the financials sector. |
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Investments in certain stocks in the materials sector. |
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Exposure to certain stocks in the information technology sector. |
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Underweight allocation to the communication services sector. |
a) Year-by-Year Returns
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How to Read this Information:
The following bar chart shows the fund's annual performance for each of the financial years shown.
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Series A (%)
b) Annual Compound Returns
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How to Read this Information:
• This table shows the fund's annual compound total returns for the periods indicated, compared with its benchmark.
• All benchmark returns are calculated in Canadian dollars on a total return basis, meaning that all dividend payments, interest income accruals and interest payments are reinvested.
• Benchmarks are not investable, and benchmark returns do not reflect transaction costs associated with making actual investments.
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Percentage Return |
1 Yr |
3 Yr |
5 Yr |
10 Yr |
Since Inception {1} |
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Series A |
26.2 |
8.3 |
13.9 |
11.3 |
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S&P/TSX Composite Total Return Index |
27.5 |
9.4 |
15.9 |
13.3 |
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{1} The return since inception for each series will differ when the inception date differs and is only provided when a series has been active for a period of less than 10 years.
More Information:
• If performance information for your series of securities is not included here, refer to the performance information in the Fund Facts for that series and on the designated website of the investment fund.
• Find more information about the expenses associated with your fund in its Fund Facts.
5. Statistics (information is provided as of March 31, 2022)
Did you know... |
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A fund's portfolio turnover rate represents how frequently the portfolio manager buys and sells securities. |
A fund's distributions can consist of dividends, interest, capital gains, return of capital or other income the fund earns on its investments. |
A fund's distribution rate represents its distributions as a percentage of its net asset value per unit. |
Portfolio turnover rate (%) for the year ended March 31, 2022 |
39.97 |
For the year ended Mar. 31, 2022 |
Total distributions ($) |
Portion of distributions that is return of capital ($) |
Distribution rate (%) |
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Series A |
0.88 |
0.00 |
6.50 |
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Series B |
0.88 |
0.00 |
6.50 |
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Series T5 |
0.87 |
0.00 |
6.60 |
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Series D |
1.03 |
0.00 |
7.50 |
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Series F |
1.17 |
0.00 |
7.80 |
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Series FT5 |
1.13 |
0.00 |
7.80 |
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Series I |
1.26 |
0.00 |
8.40 |
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Series O |
1.07 |
0.00 |
8.70 |
6. Risk Profile
• During the period covered, there were no changes to the fund that materially affected the overall risk level associated with an investment in the fund.
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Did you know...
A mutual fund's risk rating is based on how much the fund's returns have changed from year to year. If the fund's returns vary a lot, the fund may be considered higher risk because its performance can change quickly up or down. The rating can change over time. Monitoring the rating can help you make decisions about whether this fund continues to be appropriate for you.
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Risk rating change (since the last Fund Report dated September 30, 2021) |
Added or removed risks (since the last Fund Report dated September 30, 2021) |
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No change |
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No new risks identified and no existing risks removed |
More Information:
• Find your fund's current risk rating in its most recent Fund Facts document.
• Find a discussion of the risks applicable to your fund in the most recent simplified prospectus.
7. Liquidity Profile (information is provided as of March 31, 2022)
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Summary:
The fund could sell (for cash) 83.5% of its holdings within one day, and 99.1% within one week. The fund did not face any liquidity challenges during the reporting period.
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• There were no material liquidity issues during the reporting period.
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How to Read this Information:
• The following pie chart illustrates the number of days needed to convert the fund's portfolio holdings into cash under normal market conditions. The more of a fund's portfolio holdings that can be converted into cash within a short timeframe, the more liquid it is and the easier it will be to sell your holdings at a fair price. This can be particularly important during periods of greater than usual market volatility. Decide whether you are comfortable with the liquidity of your fund's portfolio holdings.
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Liquidity of the Investment Portfolio of Your Investment Fund as at March 31, 2022
8. Borrowing and Leverage
This fund does not engage in any borrowing or use leverage.
9. Other Material Information
The investment fund manager waived or absorbed some of the fund's expenses. Had the investment fund manager not done so, the MER would have been higher. MER without waivers or absorptions for Series D was 1.07% for the year ended March 31, 2022.
10. Additional Resources
Contact XYZ Mutual Funds for a copy of this Fund Report, questions about this Fund Report, or a copy of the financial statements for this fund:
XYZ Mutual Funds |
Phone: (416) 555-5555 |
Designated Website: |
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123 Asset Allocation St. |
Toll-free: 1-800-555-5556 |
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Toronto, ON M1A 2B3 |
E-mail: investing@xyzfunds.com |
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www.xyzfunds.com |
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To learn more about investing in mutual funds, see the brochure "Understanding mutual funds", which is available on the website of the Canadian Securities Administrators at https://www.securities-administrators.ca/. |
CSA Website: |
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Your next Fund Report will be prepared for the interim period ended September 30, 2022. Like this Fund Report, it will assist you in making decisions about your investment in this fund.
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Annex C-15 -- National Instrument 81-107 Independent Review Committee for Investment Funds
Contents
Part 1 Definitions and application
Investment funds subject to Instrument
Definition of "conflict of interest matter"
Definition of "entity related to the manager"
Definition of "independent"
Definition of "inter-fund self-dealing investment prohibitions"
Definition of "manager"
Definition of "standing instruction"
Definition of "designated website"
Part 2 Functions of the manager
Manager standard of care
Manager to have written policies and procedures
Manager to maintain records
Manager to provide assistance
Manager to prepare report on related party transactions
Part 3 Independent review committee
Independent review committee for an investment fund
Initial appointments
Vacancies and reappointments
Term of office
Nominating criteria
Written charter
Composition
Compensation
Standard of care
Ceasing to be a member
Authority
Decisions
Fees and expenses to be paid by the investment fund
Indemnification and insurance
Orientation and continuing education
Part 4 Functions of independent review committee
Review of matters referred by manager
Regular assessments
Reporting to the manager
Reporting to securityholders
Reporting to securities regulatory authorities
Independent review committee to maintain records
Part 5 Conflict of interest matters
Manager to refer conflict of interest matters to independent review committee
Matters requiring independent review committee approval
Matters subject to independent review committee recommendation
Standing instructions by the independent review committee
Part 6 Exempted transactions
Inter-fund trades
Transactions in securities of related issuers
Transactions in securities of related issuers -- Secondary market non-exchange traded debt securities
Transactions in securities of related issuers -- Primary market distributions of long-term debt securities
Transactions in debt securities with a related dealer -- principal trades in debt securities
Part 7 Exemptions
Exemptions
Existing exemptions, waivers or approvals
Part 8 Effective date
Effective date
Transition
Appendix A Conflict of Interest or Self-Dealing Provisions
Appendix B Inter-Fund Self-Dealing Conflict of Interest Provisions
Appendix A to Commentary -- Decision Tree
This National Instrument (the Instrument) contains both rules and accompanying commentary on those rules. The Canadian Securities Administrators (the CSA or we), have made these rules under authority granted by the securities legislation of their jurisdiction.
The commentary may explain the implications of a rule, offer examples or indicate different ways to comply with a rule. It may expand on a particular subject without being exhaustive. The commentary is not legally binding, but it does reflect the views of the CSA. Commentary always appears in italic type and, outside of this introduction, is titled "Commentary".
1.1 (1) This Instrument applies to an investment fund that is a reporting issuer.
(2) In Québec, this Instrument does not apply to a reporting issuer organized under
(a) an Act to establish the Fonds de solidarité des travailleurs du Québec (F.T.Q.) R.S.Q., chapter F-3.2.1;
(b) an Act to establish Fondaction, le Fonds de dévelopement de la Confédération des syndicats nationaux pour la coopération et l'emploi (R.S.Q., chapter F-3.1.2); and
(c) an Act constituting Capital régional et coopératif Desjardins (R.S.Q., chapter C-6.1).
(3) Despite subsection (1), sections 6.1 to 6.5 also apply to an investment fund that is not a reporting issuer.
(4) Despite subsection (1), sections 6.1 and 6.5 also apply in respect of a managed account.
Commentary
1. This Instrument applies to all publicly offered mutual funds and non-redeemable investment funds. Investment funds subject to this Instrument include:
• labour sponsored or venture capital funds;
• scholarship plans;
• mutual funds and closed-end funds listed and posted for trading on a stock exchange or quoted on an over-the-counter market; and
• investment funds not governed by National Instrument 81-102 Investment Funds (NI 81-102).
2. This Instrument does not regulate mutual funds that are not reporting issuers (commonly referred to as pooled funds), for example, mutual funds that sell securities to the public only under capital raising exemptions in securities legislation. Part 6, however, provides exemptions that may be relied on in connection with certain trades involving managed accounts and investment funds that are not reporting issuers.
3. Electronic transmission to a securities regulatory authority or regulator -- National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) prescribes that each document that is required or permitted to be provided to a securities regulatory authority or regulator must be transmitted to the securities regulatory authority or regulator electronically through the System for Electronic Data Analysis and Retrieval + (SEDAR+).
The reference to a document includes any report, form, application, information, material and notice, as well as a copy thereof, and applies to documents that are required or permitted to be filed or deposited with, or delivered, furnished, sent, provided, submitted or otherwise transmitted to, a securities regulatory authority or regulator.
To reflect the phased implementation of SEDAR+, the Appendix of National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) sets out securities legislation under which documents are excluded from being filed or delivered in SEDAR+.
National Instrument 13-103 System for Electronic Data Analysis and Retrieval + (SEDAR+) should be consulted when providing any document to a securities regulatory authority or regulator under the Instrument and this policy.
1.2 In this Instrument, "a conflict of interest matter" means
(a) a situation where a reasonable person would consider a manager, or an entity related to the manager, to have an interest that may conflict with the manager's ability to act in good faith and in the best interests of the investment fund; or
(b) a conflict of interest or self-dealing provision listed in Appendix A that restricts or prohibits an investment fund, a manager or an entity related to the manager from proceeding with a proposed action.
Commentary
1. Section 5.1 of this Instrument requires that a manager refer all conflict of interest matters to the independent review committee (IRC).
2. The CSA do not consider the 'reasonable person' test described in paragraph (a) to capture inconsequential matters. It is expected that, among the factors the manager will look to for guidance to identify conflict of interest matters caught by this Instrument, will be industry best practices. The CSA expect, however, each manager to consider the nature of its investment fund operations when making its decisions about which conflict of interest matters it faces for the funds it manages.
3. The types of conflicts of interest faced by the portfolio manager or portfolio adviser (or sub-adviser) or any other entity related to the manager this Instrument captures relate to the decisions made on behalf of the investment fund that may affect or influence the manager's ability to make decisions in good faith and in the best interests of the investment fund. This Instrument is not intended to capture the conflicts of interest at the service provider level generally.
The CSA expect the manager to consider whether a particular portfolio manager or portfolio adviser or any other 'entity related to the manager' would have any conflicts of interest falling within the definition.
For example, paragraph (a) might, depending on the circumstances, capture these conflicts of the portfolio manager or portfolio adviser:
• portfolio management processes for the investment fund, including allocation of investments among a family of investment funds; and
• trading practices for the investment fund, including negotiating soft dollar arrangements with dealers with whom the adviser places portfolio transactions for the investment fund.
4. The CSA contemplate that an 'entity related to the manager' will have its own policies and procedures to address any conflicts of interest in its operations. It is expected the manager will make reasonable inquiries of these policies and procedures. The conflicts of interest facing these entities, including any third party portfolio manager or portfolio adviser, may affect, or be perceived to affect, the manager's ability to make decisions in the best interests of the investment fund. The manager is expected to refer such conflicts to the IRC under this Instrument.
5. For greater certainty, paragraph (b) requires that a 'conflict of interest matter' includes any course of action that the investment fund, the manager or an entity related to the manager would otherwise be restricted or prohibited from proceeding with because of a conflict of interest or self-dealing prohibition in securities legislation. These include the types of transactions described under subsection 5.2(1) of this Instrument.
1.3 In this Instrument, "entity related to the manager" means
(a) a person or company that can direct or materially affect the direction of the management and policies of the manager or the investment fund, other than as a member of the independent review committee; or
(b) an associate, affiliate, partner, director, officer or subsidiary of the manager or of a person or company referred to in paragraph (a).
Commentary
1. The CSA consider an 'entity related to the manager' in paragraph (a) to include:
• the portfolio manager or portfolio adviser (or sub-adviser) of the investment fund, including any third party portfolio manager or portfolio adviser;
• the administrator of a scholarship plan; and
• any person or company that can materially direct or affect the manager's management or policies, including through contractual agreements or ownership of voting securities.
1.4 (1) In this Instrument, a member of the independent review committee is "independent" if the member has no material relationship with the manager, the investment fund, or an entity related to the manager.
(2) For the purposes of subsection (1), a material relationship means a relationship which could reasonably be perceived to interfere with the member's judgment regarding a conflict of interest matter.
Commentary
1. Under subsection 3.7(3), all members of the IRC must be independent of the manager, the investment fund and entities related to the manager. The CSA believe that all members must be independent because the principal function of the IRC is to review activities and transactions that involve inherent conflicts of interest between an investment fund and its manager. Given this role, it is important that the members of the IRC are free from conflicting loyalties.
2. While the members of the IRC should not themselves be subject to inherent conflicts or divided loyalties, the CSA recognize that there may be inherent conflicts relating to inter-fund issues where a single IRC acts for a family of investment funds. In those cases, this Instrument requires members to conduct themselves in accordance with their written charter and in accordance with the standard of care set out in this Instrument.
The CSA do not consider the IRC's ability to set its own reasonable compensation to be a material relationship with the manager or investment fund under subsection 1.4(1).
3. A material relationship referred to in subsection 1.4(1) may include an ownership, commercial, charitable, industrial, banking, consulting, legal, accounting or familial relationship. The CSA expect managers and IRC members to consider both past and current relationships when determining whether a material relationship exists.
For example, depending on the circumstances, the following individuals may be independent under section 1.4:
• an independent member of an existing advisory board or IRC of an investment fund;
• an independent member or former independent member of the board of directors, or of a special committee of the board of directors, of an investment fund;
• a former independent member of the board of directors, or special committee of the board of directors, of the manager;
• an individual appointed as a trustee for an investment fund; and
• an independent member of the board of directors, or of a special committee of the board of directors, of a registered trust company that acts as trustee for an investment fund.
By way of further example, the CSA consider it unlikely that the following individuals would be independent under section 1.4:
• a person who is or has recently been an employee or executive officer of the manager or investment fund; and
• a person whose immediate family member is or has recently been an executive officer of the manager or investment fund.
The CSA also consider that it would be rare that a member of the board of directors, or special committee of the board of directors, of a manager could be 'independent' within the meaning of this Instrument. One such example of when a member of the board of directors of a manager could be 'independent' may be "owner-operated" investment funds, sold exclusively to defined groups of investors, such as members of a trade or professional association or co-operative organization, who directly or indirectly, own the manager. In the case of these investment funds, the CSA view the interests of the independent members of the board of directors of the manager and investors as aligned.
1.5 In this Instrument, "inter-fund self-dealing investment prohibitions" means the provisions listed in Appendix B that prohibit
(a) a portfolio manager from knowingly causing any investment portfolio managed by it to purchase or sell, or
(b) an investment fund from purchasing or selling,
the securities of an issuer from or to the account of a responsible person, an associate of a responsible person or the portfolio manager.
1.6 In this Instrument, "manager" means a person or company that directs the business, operations and affairs of an investment fund.
Commentary
1. The CSA are of the view that the term 'manager' should be interpreted broadly.
The term "manager" is intended to include a group of members on the board of an investment fund or the general partner of an investment fund organized as a limited partnership, where it acts in the capacity of 'manager' /decision-maker.
2. The CSA have, in connection with prospectus reviews, on occasion encountered investment funds structured in unusual ways. The CSA may examine an investment fund if it seems that it was structured to avoid the operation of this Instrument.
1.7 In this Instrument, "standing instruction" means a written approval or recommendation from the independent review committee that permits the manager to proceed with a proposed action under section 5.2 or 5.3 on an ongoing basis.
1.8 In this Instrument, "designated website" has the meaning ascribed to that term in National Instrument 81-106 Investment Fund Continuous Disclosure.
2.1 A manager in exercising its powers and discharging its duties related to the management of the investment fund must
(a) act honestly and in good faith, and in the best interests of the investment fund; and
(b) exercise the degree of care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances.
Commentary
1. This section introduces a required standard of care for managers in certain jurisdictions and is intended to create a uniform standard of care provision for managers of investment funds subject to this Instrument.
2.2 (1) Before proceeding with a conflict of interest matter or any other matter that securities legislation requires the manager to refer to the independent review committee, the manager must
(a) establish written policies and procedures that it must follow on that matter or on that type of matter, having regard to its duties under securities legislation; and
(b) refer the policies and procedures to the independent review committee for its review and input.
(2) In establishing the written policies and procedures described in subsection (1), the manager must consider the input of the independent review committee, if any.
(3) The manager may revise its policies and procedures if it provides the independent review committee with a written description of any significant changes for the independent review committee's review and input before implementing the revisions.
Commentary
1. Section 2.2 contemplates that a manager should identify for each investment fund the conflict of interest matters it expects will arise and that will be required to be referred to the IRC under section 5.1, and review its policies and procedures for those matters with the IRC.
Section 2.2 further requires the manager to establish policies and procedures for other matters it expects will arise and that will be required by securities legislation to be referred to the IRC, for example, certain reorganizations and transfers of assets between related mutual funds under Part 5 of NI 81-102.
2. A manager is expected to establish policies and procedures that are consistent with its obligations to the investment fund under securities legislation to make decisions in the best interests of the fund. Paragraph (1)(a) is intended to reinforce this obligation.
A manager that manages more than one investment fund may establish policies and procedures for an action or category of actions for all of the investment funds it manages. Alternatively, the manager may establish separate policies and procedures for the action or category of actions for each of its investment funds, or groups of its investment funds.
However structured, the CSA expect the written policies and procedures the manager establishes to be designed to prevent any violations by the manager and the investment fund of securities legislation in the areas that this Instrument addresses, and to detect and promptly correct any violations that occur.
3. A manager is expected to follow the policies and procedures established under this section. In referring a matter to the IRC under section 5.1, the CSA expect the manager to inform the IRC whether its proposed action follows its written policies and procedures on the matter.
If an unanticipated conflict of interest matter arises for which the manager does not have a policy and procedure, the CSA expect the manager to bring the matter and its proposed action to the IRC for its review and input at the time the matter is referred to the IRC.
4. Small investment fund families may require fewer written policies and procedures than large fund complexes that, for example, have conflicts of interest as a result of affiliations with other financial service firms.
5. The CSA do not consider a manager's organization of an investment fund (such as the initial setting of fees or the initial choice of service providers) to be subject to IRC review, unless the manager's decisions give rise to a conflict of interest concerning the manager's obligations to existing investment funds within the manager's fund family. However, the CSA expect the manager will establish policies and procedures for any conflict of interest matters arising from the investment fund's organization or otherwise and refer to the IRC these policies and procedures and any decisions related to such matters.
It is anticipated that the manager will wish to engage the IRC early in the establishment of any new investment fund to ensure the IRC is adequately informed of potential new conflicts of interest.
2.3 A manager must maintain a record of any activity that is subject to the review of the independent review committee, including
(a) a copy of the policies and procedures that address the matter;
(b) minutes of its meetings, if any; and
(c) copies of materials, including any written reports, provided to the independent review committee.
Commentary
1. This section is intended to assist the CSA in determining whether the manager is adhering to this Instrument, and in identifying weaknesses in the manager's policies and procedures if violations do occur. The CSA expect managers to keep records in accordance with existing best practices.
2. A manager is expected under this section to keep minutes only of any material discussions it has at meetings with the IRC or internally on matters subject to the review of the IRC.
The CSA do not view this section or this Instrument as preventing the IRC and manager from sharing record keeping and maintaining joint records of IRC and manager meetings.
3. The CSA expect a manager to keep records of the actions it takes in respect of a matter referred to the IRC. This includes any otherwise restricted or prohibited transactions described in subsection 5.2(1) for which the manager requires the IRC's approval under Part 6 of this Instrument or under Part 4 of NI 81-102.
2.4 (1) When a manager refers to the independent review committee a conflict of interest matter or any other matter that securities legislation requires it to refer, or refers its policies and procedures related to such matters, the manager must
(a) provide the independent review committee with information sufficient for the independent review committee to properly carry out its responsibilities, including
(i) a description of the facts and circumstances giving rise to the matter;
(ii) the manager's policies and procedures;
(iii) the manager's proposed course of action, if applicable; and
(iv) all further information the independent review committee reasonably requests;
(b) make its officers who are knowledgeable about the matter available to attend meetings of the independent review committee or respond to inquiries of the independent review committee about the matter; and
(c) provide the independent review committee with any other assistance it reasonably requests in its review of the matter.
(2) A manager must not prevent or attempt to prevent the independent review committee, or a member of the independent review committee, from communicating with the securities regulatory authority or regulator.
2.5 (1) The manager must prepare, for each financial year of the investment fund and no later than the date the investment fund files its annual financial statements, a report that includes, under the heading "Manager's Report on Related Party Transactions", all of the following:
(a) a list containing the following information regarding any report filed by the investment fund with the securities regulatory authority or regulator in the most recent financial year that pertains to any transaction involving an entity related to the manager or any other related party to the investment fund:
(i) the title of the report;
(ii) a brief description of the types of transactions to which the report pertains;
(iii) the date of the report;
(b) a statement that any report referred to in paragraph (a) is available at www.sedarplus.com;
(c) for any transaction entered into by the investment fund with an entity related to the manager or any other related party of the investment fund that is not identified in any report referred to in paragraph (a), the following information:
(i) a brief description of the type of transaction;
(ii) for each transaction identified in subparagraph (i), a brief description of any provision in securities legislation or any order made under securities legislation that imposes a requirement to do any of the following:
(A) provide disclosure about the transaction;
(B) keep a record in respect of the transaction.
(2) For the purposes of preparing a report under subsection (1), a related party to the investment fund includes, for greater certainty, all of the following:
(a) the manager;
(b) an affiliate of the manager;
(c) the portfolio adviser;
(d) an affiliate of the portfolio adviser;
(e) a dealer that is related to the investment fund;
(f) dealer that is related to the manager;
(g) a dealer that is related to the portfolio adviser;
(h) another investment fund that is managed by the same manager or an affiliate of that manager.
Commentary
1. Paragraph (1)(a) requires the manager to provide summary information regarding related party transaction reports required by securities legislation to be prepared by the fund manager. Paragraph (1)(b) also requires stating that the reports are available at www.sedarplus.com.
2. Paragraph (1)(b) recognizes that securities legislation mandates the filing of the particulars of only certain types of related party transactions, e.g. those carried out pursuant to subsections 6.2(2), 6.3(3), and 6.4(2) of NI 81-107, and paragraph 4.1(4)(c) of NI 81-102. Other types of related party transactions (e.g. inter-fund trades, principal trades in debt securities, fund-on-related fund investments) may be subject to recordkeeping or disclosure requirements that are contained in securities legislation or that are made in orders made under securities legislation. Subparagraph (1)(c)(i) requires the manager to provide a brief, general summary of these transactions, while subparagraph (1)(c)(ii) requires the manager to identify the recordkeeping and disclosure requirements applicable to the transactions.
3.1 An investment fund must have an independent review committee.
Commentary
1. A manager is expected to establish an IRC using a structure that is appropriate for the investment funds it manages, having regard to the expected workload of that committee. For example, a manager may establish one IRC for each of the investment funds it manages, for several of its investment funds, or for all of its investment funds.
2. This Instrument does not prevent investment funds from sharing an IRC with investment funds managed by another manager. This Instrument also does not prevent a third party from offering IRCs for investment funds. Managers of smaller families of investment funds may find these to be cost-effective ways to establish IRCs for their investment funds.
3.2 The manager must appoint each member of an investment fund's first independent review committee.
3.3 (1) An independent review committee must fill a vacancy on the independent review committee as soon as practicable.
(2) A member whose term has expired, or will soon expire, may be reappointed by the other members of the independent review committee.
(3) In filling a vacancy on the independent review committee or reappointing a member of the independent review committee, the independent review committee must consider the manager's recommendations, if any.
(4) A member may not be reappointed for a term or terms of office that, if served, would result in the member serving on the independent review committee for longer than 6 years, unless the manager agrees to the reappointment.
(5) If, for any reason, an independent review committee has no members, the manager must appoint a member to fill each vacancy as soon as practicable.
Commentary
1. Consistent with the manager's role to appoint the first members of an IRC, if at any time the IRC has no members, the manager will also appoint the replacement members. The CSA anticipate that the circumstances contemplated in subsection (5) will occur rarely, such as in the event of a change of manager or change in control of the manager. In these circumstances, managers should consider their timely disclosure obligations under securities legislation.
2. The manager may suggest candidates and may provide assistance to the IRC in the selection and recruitment process when a vacancy arises. Subsection (3) requires the IRC to consider the manager's recommendation, if any, when filling a vacancy or reappointing a member of the IRC.
The CSA believe that allowing the IRC to select its own members and decide the term a member can serve will foster independent-minded committees that will be focussed on the best interests of the investment fund. The CSA also consider the members of the IRC to be best-positioned to judge the manner in which a prospective member can contribute to the effectiveness of the IRC.
3. The maximum term limit of6 years specified in subsection (4) for a member to serve on an investment fund's IRC is intended to enhance the independence and effectiveness of the IRC. An IRC may reappoint a member beyond the maximum term, but only with the agreement of the manager.
3.4 The term of office of a member of an independent review committee must be not less than 1 year and not more than 3 years, and must be set by the manager or the independent review committee, as the case may be, at the time the member is appointed.
Commentary
1. To ensure continuity and continued independence from the manager, the CSA recommend that the terms of all IRC members be staggered.
3.5 Before a member of the independent review committee is appointed, the manager or the independent review committee, as the case may be, must consider
(a) the competencies and skills the independent review committee, as a whole, should possess;
(b) the competencies and skills of each other member of the independent review committee; and
(c) the competencies and skills the prospective member would bring to the independent review committee.
Commentary
1. Section 3.5 sets out the criteria the manager and the IRC must consider before appointing a member of the IRC. Subject to these requirements, the manager and the IRC may establish nominating criteria in addition to those set out in this section.
3.6 (1) The independent review committee must adopt a written charter that includes its mandate, responsibilities and functions, and the policies and procedures it will follow when performing its functions.
(2) If the independent review committee and the manager agree in writing that the independent review committee will perform functions other than those prescribed by securities legislation, the charter must include a description of the functions that are the subject of the agreement.
(3) In adopting the charter, the independent review committee must consider the manager's recommendations, if any.
Commentary
1. The CSA expect the written charter to set out the necessary policies and procedures to ensure the IRC performs its role adequately and effectively and in compliance with this Instrument. An IRC acting for more than one investment fund may choose to establish a separate charter for each fund. Alternatively, an IRC may choose to establish one charter for all of the investment funds it oversees or groups of investment funds.
2. The IRC should consider the specific matters subject to its review when developing the policies and procedures to be set out in its charter.
3. Without discussing all of the policies and procedures that may be set out in the written charter, the CSA expect that the written charter will include the following:
• policies and procedures the IRC must follow when reviewing conflict of interest matters,
• criteria for the IRC to consider in setting its compensation and expenses and the compensation and expenses of any advisors employed by the IRC,
• a policy relating to IRC member ownership of securities of the investment fund, manager or in any person or company that provides services to the investment fund or the manager,
• policies and procedures that describe how a member of the IRC is to conduct himself or herself when he or she faces a conflict of interest, or could be perceived to face a conflict of interest, with respect to a matter being considered or to be considered by the IRC,
• policies and procedures that describe how the IRC is to interact with any existing advisory board or board of directors of the investment fund and the manager, and
• policies and procedures that describe how any subcommittee of the IRC to which has been delegated any of the functions of the IRC, is to report to the IRC.
4. The manager and the IRC may agree that the IRC will perform functions in addition to those prescribed by this Instrument and elsewhere in securities legislation. This Instrument does not preclude those arrangements, nor does this Instrument regulate those arrangements.
3.7 (1) An independent review committee must have at least three members.
(2) The size of the independent review committee is to be determined by the manager, with a view to facilitating effective decision-making, and may only be changed by the manager.
(3) Every independent review committee member must be independent.
(4) An independent review committee must appoint a member as Chair.
(5) The Chair of an independent review committee is responsible for managing the mandate, and responsibilities and functions, of the independent review committee.
Commentary
1. To ensure its effectiveness, a manager should consider the workload of the IRC when determining its size. The CSA expect that the manager will seek the input of the IRC prior to changing the size of the IRC.
2. The CSA anticipate that the Chair of the IRC will lead IRC meetings, foster communication among IRC members, and ensure the IRC carries out its responsibilities in a timely and effective manner.
The CSA expect the IRC Chair will be the primary person to interact with the manager on issues relating to the investment fund. An IRC Chair and the manager may agree to have regular communication as a way for the IRC Chair to keep informed of the operations of the investment fund between meetings, and of any significant events relating to the investment fund.
3. The requirement that all members of the IRC be independent does not preclude the IRC from consulting with others who can help the members understand matters that are beyond their specific expertise, or help them understand industry practices or trends, for example.
3.8 (1) The manager may set the initial compensation and expenses of an independent review committee that is appointed under section 3.2 or subsection 3.3(5).
(2) Subject to subsection (1), the independent review committee must set reasonable compensation and proper expenses for its members.
(3) When setting its compensation and expenses under subsection (2), the independent review committee must consider
(a) the independent review committee's most recent assessment of its compensation under paragraph 4.2(2)(b); and
(b) the manager's recommendations, if any.
Commentary
1. This section permits the manager to determine the amount and type of compensation and expenses the IRC members will initially receive. To avoid undue influence from the manager, subsection (2) requires that, subsequent to the initial setting of compensation and other than in the unusual circumstance described in subsection 3.3(5), members of the IRC have the sole authority for determining their compensation. The Instrument permits the manager to recommend to the members of the IRC the amount and type of compensation to be paid, and requires the IRC to consider that recommendation.
2. The CSA expect the IRC and the manager to decide the IRC's compensation in a manner consistent with good governance practices. Among the factors the IRC and manager should consider when determining the appropriate level of compensation are the following:
• the number, nature and complexity of the investment funds and the fund families for which the IRC acts;
• the nature and extent of the workload of each member of the IRC, including the commitment of time and energy that is expected from each member;
• industry best practices, including industry averages and surveys on IRC compensation; and
• the best interests of the investment fund.
3. The CSA expect that the IRC and the manager will discuss any instance where the IRC disagrees with the manager's recommendations under paragraph (3)(b), in an attempt to reach an agreement that is satisfactory to both the IRC and the manager.
3.9 (1) Every member of an independent review committee, in exercising his or her powers and discharging his or her duties related to the investment fund, and, for greater certainty, not to any other person, as a member of the independent review committee must
(a) act honestly and in good faith, with a view to the best interests of the investment fund; and
(b) exercise the degree of care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances.
(2) Every member of an independent review committee must comply with this Instrument and the written charter of the independent review committee required under section 3.6.
(3) A member of the independent review committee does not breach paragraph (1)(b), if the member exercised the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances, including reliance in good faith on
(a) a report or certification represented as full and true to the independent review committee by the manager or an entity related to the manager; or
(b) a report of a person whose profession lends credibility to a statement made by the person.
(4) A member of the independent review committee has complied with his or her duties under paragraph (1)(a) if the member has relied in good faith on
(a) a report or certification represented as full and true to the independent review committee by the manager or an entity related to the manager; or
(b) a report of a person whose profession lends credibility to a statement made by the person.
Commentary
1. The standard of care for IRC members under this section is consistent with the special relationship between the IRC and the investment fund.
The CSA consider the role of the members of the IRC to be similar to corporate directors, though with a much more limited mandate, and therefore we would expect any defences available to corporate directors to also be available to IRC members.
2. The CSA consider the best interests of the investment fund referred to in paragraph (1)(a) to generally be consistent with the interests of the securityholders in the investment fund as a whole.
3. It is not the intention of the CSA to create a duty of care on the part of the IRC to any other person under paragraph (1)(b).
3.10 (1) An individual ceases to be a member of an independent review committee when
(a) the investment fund terminates;
(b) the manager of the investment fund changes, unless the new manager is an affiliate of the former manager; or
(c) there is a change of control of the manager of the investment fund.
(2) An individual ceases to be a member of an independent review committee if
(a) the individual resigns;
(b) the individual's term of office expires and the member is not reappointed;
(c) a majority of the other members of the independent review committee vote to remove the individual; or
(d) a majority of the securityholders of the investment fund vote to remove the individual at a special meeting called for that purpose by the manager.
(3) An individual ceases to be a member of the independent review committee if the individual is
(a) no longer independent within the meaning of section 1.4 and the cause of the member's non-independence is not temporary for which the member can recuse himself or herself;
(b) of unsound mind and has been so found by a court in Canada or elsewhere;
(c) bankrupt;
(d) prohibited from acting as a director or officer of any issuer in Canada;
(e) subject to any penalties or sanctions made by a court relating to provincial and territorial securities legislation; or
(f) a party to a settlement agreement with a provincial or territorial securities regulatory authority.
(4) If an individual ceases to be a member of the independent review committee due to a circumstance described in subsection (2), the manager must, as soon as practicable, notify the securities regulatory authority or regulator of the date and the reason the individual ceased to be a member.
(5) The notification referred to in subsection (4) is satisfied if it is made to the investment fund's principal regulator.
(6) The notice of a meeting of securityholders of an investment fund called to consider the removal of a member under paragraph (2)(d) must comply with the notice requirements set out in section 5.4 of National Instrument 81-102 Investment Funds.
(7) For any member of the independent review committee who receives notice or otherwise learns of a meeting of securityholders called to consider the removal of the member under paragraph (2)(d),
(a) the member may submit to the manager a written statement giving reasons for opposing the removal; and
(b) the manager must, as soon as practicable, send a copy of the statement referred to in paragraph (a) to every securityholder entitled to receive notice of the meeting and to the member unless the statement is included in or attached to the notice documents required by subsection (6).
Commentary
1. The CSA do not anticipate that the securityholder vote contemplated in paragraph 3.10(2)(d) will be routine. When a manager calls a meeting of securityholders to consider the removal of a member, subsection (7) requires that the member will have an opportunity to respond to the manager's notice.
2. In the circumstances described in paragraphs 3.10(1)(b) and (c), all members of the IRC will cease to be members. This does not preclude the new manager from reappointing the former members of the IRC under subsection 3.3(5).
3. Paragraph 3.10(3)(a) is meant to exclude a situation where a member may face, or be perceived to face, a conflict of interest with respect to a specific conflict of interest matter the IRC is considering.
3.11 (1) An independent review committee has authority to
(a) request information it determines useful or necessary from the manager and its officers to carry out its duties;
(b) engage independent counsel and other advisors it determines useful or necessary to carry out its duties;
(c) set reasonable compensation and proper expenses for any independent counsel and other advisors engaged by the independent review committee; and
(d) delegate to a subcommittee of at least three members of the independent review committee any of its functions, except the removal of a member under paragraph 3.10(2)(c).
(2) If the independent review committee delegates to a subcommittee under paragraph (1)(d) any of its functions, the subcommittee must report on its activities to the independent review committee at least annually.
(3) Despite any other provision in this Instrument, an independent review committee may communicate directly with the securities regulatory authority or regulator with respect to any matter.
Commentary
1. The CSA recognize that utilizing the manager's staff and industry experts may be important to help the members of the IRC deal with matters that are beyond the level of their expertise, or help them understand different practices among investment funds.
While this Instrument does not require legal counsel or other advisers for the IRC to be independent of the manager or the investment fund, there may be instances when the members of the IRC believe they need access to counsel or advisers who are free from conflicting loyalties. Paragraph (1)(b) gives the IRC the discretion and authority to hire independent legal counsel and other advisers. The CSA expect that the IRC will use independent advisors selectively and only to assist, not replace, IRC decision-making. The CSA do not anticipate that IRCs will routinely use external counsel and other advisers.
2. Paragraph (1)(d) is intended to allow an IRC of more than three members to delegate any of its functions, except the removal of an IRC member, to a subcommittee of at least three members. The CSA expect in such instances that the written charter of the IRC will include a defined mandate and reporting requirements for any subcommittee.
The CSA do not consider delegation by the IRC of a function to a subcommittee to absolve the IRC from its responsibility for the function.
3. Subsection (3) specifies that the IRC may inform the securities regulatory authority or regulator of any concerns or issues that it may not otherwise be required to report. For example, the IRC may be concerned if very few matters have been referred by the manager for review, or it may have found, or have reasonable grounds to suspect, a breach of securities legislation has occurred. However, the IRC has no obligation to report matters other than those prescribed by this Instrument or elsewhere in securities legislation.
4. The CSA do not consider that this section or this Instrument prevents the manager from communicating with the securities regulatory authorities with respect to any matter.
3.12 (1) A decision by the independent review committee on a conflict of interest matter or any other matter that securities legislation requires the independent review committee to review requires the agreement of a majority of the independent review committee's members.
(2) If, for any reason, an independent review committee has two members, a decision by the independent review committee must be unanimous.
(3) An independent review committee with one member may not make a decision.
Commentary
1. This section requires a decision of the members of the IRC to represent the majority. Should the IRC find itself with two members, subsection (2) permits the IRC to continue to make decisions on conflict of interest matters provided the remaining two members agree.
3.13 The investment fund must pay from the assets of its fund all reasonable costs and expenses reasonably incurred in the compliance of this Instrument.
Commentary
1. A manager is expected to allocate the costs associated with the IRC on an equitable and reasonable basis amongst the investment funds for which the IRC acts.
This Instrument does not prohibit a manager from reimbursing the investment fund for any of the costs associated with compliance with this Instrument. It is expected that the prospectus will disclose whether or not the manager will reimburse the investment fund.
2. The CSA do not expect costs that the manager or investment fund would ordinarily incur in the operation of the investment fund without the presence of the IRC (for example, rent) to be charged to the investment fund under this section. Among the costs the CSA expect will be charged to the investment fund under this section are the following:
• the compensation and expenses payable to the members of the IRC and to any independent counsel and other advisers employed by the IRC;
• the costs of the orientation and continuing education of the members of the IRC; and
• the costs and expenses associated with a special meeting of securityholders called by the manager to remove a member or members of the IRC.
3.14 (1) In this section, "member" means:
(a) a member of the independent review committee;
(b) a former member of the independent review committee; and
(c) the heirs, executors, administrators or other legal representatives of the estate of an individual in (a) or (b).
(2) An investment fund and manager may indemnify a member against all costs, charges and expenses, including an amount paid to settle an action or satisfy a judgment, reasonably incurred by the person in respect of any civil, criminal, administrative, investigative or other proceeding in which the member is involved because of being or having been a member.
(3) An investment fund and manager may advance moneys to a member for the costs, charges and expenses of a proceeding referred to in subsection (2). The member must repay the moneys if the member does not fulfill the conditions of subsection (4).
(4) An investment fund and manager may not indemnify a member under subsection (2) unless
(a) the member acted honestly and in good faith, with a view to the best interests of the investment fund; and
(b) in the case of a criminal or administrative action or proceeding that is enforced by a monetary penalty, the member had reasonable grounds for believing that the individual's conduct was lawful.
(5) Despite subsection (2), a member referred to in that subsection is entitled to an indemnity from the investment fund in respect of all costs, charges and expenses reasonably incurred by the member in connection with the defence of any civil, criminal, administrative, investigative or other proceeding to which the member is subject because of the member's association with the investment fund as described in subsection (2), if the member seeking indemnity
(a) was not judged by the court or other competent authority to have committed any fault or omitted to do anything that ought to have been done; and
(b) fulfills the conditions set out in subsection (4).
(6) An investment fund and manager may purchase and maintain insurance for the benefit of any member referred to in subsection (2) against any liability incurred by the member in his or her capacity as a member.
Commentary
1. This Instrument requires that members of an IRC be accountable for their actions. At the same time, this section does not prevent an investment fund or a manager from limiting a member's financial exposure through insurance and indemnification.
2. This section permits an investment fund and the manager to indemnify and purchase insurance coverage for the members of the IRC on terms comparable to those applicable to directors of corporations. The broad goals underlying the indemnity provisions are to allow for reimbursement for reasonable good faith behaviour, thereby discouraging the hindsight application of perfection to the IRC's actions.
Under this section, the investment fund is required to indemnify an IRC member who has been sued and has successfully defended the action, subject to certain conditions. If the IRC member does not defend the action successfully, the investment fund and manager may indemnify the member in certain circumstances. The intention of indemnity is to encourage responsible behaviour yet still permit enough leeway to attract strong candidates.
The two conditions which must be satisfied in either instance under this section for an IRC member to be indemnified are:
• the IRC member must have acted in a manner consistent with his or her fiduciary duty with respect to the action or matter for which the IRC member is seeking the indemnification; and
• the IRC member must have had reasonable grounds for believing that his or her conduct was lawful.
The CSA expect any such coverage to be on reasonable commercial terms.
3. It is open to members of the IRC to negotiate contractual indemnities with the manager and the investment fund provided the protection is permissible under this section.
3.15 (1) The manager and independent review committee must provide orientation consisting of educational or informational programs that enable a new independent review committee member to understand
(a) the role of the independent review committee and its members collectively; and
(b) the role of the individual member.
(2) The manager may provide a member of the independent review committee with educational or informational programs, as the manager considers useful or necessary, that enable the member to understand the nature and operation of the manager's and investment fund's businesses.
(3) The independent review committee may reasonably supplement the educational and informational programs provided to its members under this section.
Commentary
1. The CSA expect members of the IRC to regularly participate in educational or informational programs that may be useful to the members in understanding and fulfilling their duties.
Section 3.15 sets out only the minimum educational programs that a manager and IRC are expected to provide for members of the IRC. Educational activities could include presentations, seminars or discussion groups conducted by:
• personnel of the investment fund or manager,
• outside experts,
• industry groups,
• representatives of the investment fund's various service providers, and
• educational organizations and institutions.
2. The CSA expect a discussion of a member's role referred to in paragraph (1)(b) to include a reference to the commitment of time and energy that is expected from the member.
4.1 (1) The independent review committee must review and provide its decision under section 5.2 or under section 5.3 to the manager on a conflict of interest matter that the manager refers to the independent review committee for review.
(2) The independent review committee must perform any other function required by securities legislation.
(3) The independent review committee has the authority to choose whether to deliberate and decide on a matter referred to in subsection (1) and (2) in the absence of the manager, any representative of the manager and any entity related to the manager.
(4) Despite subsection (3), an independent review committee must hold at least one meeting annually at which the manager, any representative of the manager or any entity related to the manager are not in attendance.
(5) The independent review committee has no power, authority or responsibility for the operation of the investment fund or the manager except as provided in this section.
Commentary
1. The Instrument requires the IRC only to consider matters referred to it by the manager that involve or may be perceived to involve a conflict of interest for the manager between its own interests and its duty to manage an investment fund.
Securities legislation also requires the IRC to consider other matters. For example, a change in a mutual fund's auditor and certain reorganizations and transfers of assets between related mutual funds under Part 5 of NI 81-102 require the review and prior approval of the IRC for the manager to proceed.
2. The manager and the IRC may agree that the IRC will perform functions in addition to those prescribed by this Instrument and elsewhere in securities legislation. This Instrument does not preclude those arrangements, nor does this Instrument regulate those arrangements.
3. Subsection (3) permits the IRC to decide who, other than IRC members, may attend any IRC meeting other than the meeting referred to in subsection (4). Subsection (3) also does not preclude the IRC from receiving oral or written submissions from the manager or from holding meetings with representatives of the manager or an entity related to the manager or any other person not independent under this Instrument. The CSA believe utilizing the manager's staff and industry experts may be important to help the members of the IRC understand matters that are beyond their specific expertise, or help them understand different practices among investment funds.
4. The requirement that the IRC hold at least one meeting without anyone else present (including management of the investment fund) is intended to give the members of the IRC an opportunity to speak freely about any sensitive issues, including any concerns about the manager.
The CSA are of the view that subsection (4) is satisfied if the IRC holds a portion of any meeting annually without the presence of the manager, any representative of the manager or any entity related to the manager.
4.2 (1) At least annually, the independent review committee must review and assess the adequacy and effectiveness of
(a) the manager's written policies and procedures required under section 2.2;
(b) any standing instruction it has provided to the manager under section 5.4;
(c) the manager's and the investment fund's compliance with any conditions imposed by the independent review committee in a recommendation or approval it has provided to the manager; and
(d) any subcommittee to which the independent review committee has delegated, under paragraph 3.11(1)(d), any of its functions.
(2) At least annually, the independent review committee must review and assess
(a) the independence of its members; and
(b) the compensation of its members.
(3) At least annually, the independent review committee must review and assess its effectiveness as a committee, as well as the effectiveness and contribution of each of its members.
(4) The review by the independent review committee required under subsection (3) must include a consideration of
(a) the independent review committee's written charter referred to in section 3.6;
(b) the competencies and knowledge each member is expected to bring to the independent review committee;
(c) the level of complexity of the issues reasonably expected to be raised by members in connection with the matters under review by the independent review committee; and
(d) the ability of each member to contribute the necessary time required to serve effectively on the independent review committee.
Commentary
1. Section 4.2 sets out the minimum assessments the independent review committee must perform. Subject to these requirements, the IRC may establish a process for (and determine the frequency of) additional assessments as it sees fit.
2. The annual self-assessment by the IRC should improve performance by strengthening each member's understanding of his or her role and fostering better communication and greater cohesiveness among members.
3. When evaluating individual performance, it is expected that the IRC consider factors such as the member's attendance and participation in meetings, continuing education activities and industry knowledge. The manager may also provide IRC members with feedback which the IRC may consider.
It is expected the self-assessment should focus on both substantive and procedural aspects of the IRC's operations. When evaluating the IRC's structure and effectiveness, the IRC should consider factors such as the following:
• the frequency of meetings;
• the substance of meeting agendas;
• the policies and procedures that the manager has established to refer matters to the IRC;
• the usefulness of the materials provided to the members of the IRC;
• the collective experience and background of the members of the IRC;
• the number of funds the IRC oversees; and
• the amount and form of compensation the members receive from an individual investment fund and in aggregate from the fund family.
4. The CSA expect the members of an IRC to respond appropriately to address any weaknesses found in a self-assessment. For example, it may be necessary to improve the IRC members' continuing education, recommend ways to improve the quality and sufficiency of the information provided to them, or recommend to the manager decreasing the number of investment funds under the IRC's oversight.
In rare circumstances, the IRC may consider removing a member of the IRC as contemplated under paragraph 3.10(2)(c) as a result of the self-assessment.
4.3 The independent review committee must as soon as practicable deliver to the manager a written report of the results of an assessment under subsection 4.2(1) and (2) that includes
(a) a description of each instance of a breach of any of the manager's policies or procedures of which the independent review committee is aware, or that it has reason to believe has occurred;
(b) a description of each instance of a breach of a condition imposed by the independent review committee in a recommendation or approval it has provided to the manager, of which the independent review committee is aware, or that it has reason to believe has occurred; and
(c) recommendations for any changes the independent review committee considers should be made to the manager's policies and procedures.
4.4 (1) An independent review committee must prepare, for each financial year of the investment fund and no later than the date the investment fund files its annual financial statements, a report to securityholders of the investment fund that describes the independent review committee and its activities for the financial year and includes
(a) the name of each member of the independent review committee at the date of the report, with
(i) the member's length of service on the independent review committee;
(ii) the name of any other fund family on whose independent review committee the member serves; and
(iii) if applicable, a description of any relationship that may cause a reasonable person to question the member's independence and the basis upon which the independent review committee determined that the member is independent;
(b) the percentage of securities of each class or series of voting or equity securities beneficially owned, directly or indirectly, in aggregate, by all the members of the independent review committee of the investment fund
(i) in the investment fund if the aggregate level of ownership exceeds 10 percent;
(ii) in the manager; or
(iii) in any person or company that provides services to the investment fund or the manager;
(c) the identity of the Chair of the independent review committee;
(d) any changes in the composition or membership of the independent review committee during the period;
(e) the aggregate compensation paid to the independent review committee and any indemnities paid to members of the independent review committee by the investment fund during the period;
(f) a description of the process and criteria used by the independent review committee to determine the appropriate level of compensation of its members and any instance when, in setting the compensation and expenses of its members, the independent review committee did not follow the recommendation of the manager, including
(i) a summary of the manager's recommendation; and
(ii) the independent review committee's reasons for not following the recommendation;
(g) if known, a description of each instance when the manager acted in a conflict of interest matter referred to the independent review committee for which the independent review committee did not give a positive recommendation, including
(i) a summary of the recommendation; and
(ii) if known, the manager's reasons for proceeding without following the recommendation of the independent review committee and the result of proceeding;
(h) if known, a description of each instance when the manager acted in a conflict of interest matter but did not meet a condition imposed by the independent review committee in its recommendation or approval, including
(i) the nature of the condition;
(ii) if known, the manager's reasons for not meeting the condition; and
(iii) whether the independent review committee is of the view that the manager has taken, or proposes to take, appropriate action to deal with the matter;
and(i) a brief summary of any recommendations and approvals the manager relied upon during the period; and
.(j) in an appendix, the report prepared by the manager under section 2.5(1).
(2) The report required under subsection (1) must as soon as practicable
(a) be sent by the investment fund, without charge, to a securityholder of the investment fund, upon the securityholder's request;
(b) be made available and prominently displayed by the manager on the investment fund's designated website;
(c) be filed by the investment fund with the securities regulatory authority or regulator; and
(d) be delivered by the independent review committee to the manager.
Commentary
1. The report to be filed with the securities regulatory authorities should be filed on the SEDAR+ group profile number of the investment fund as a continuous disclosure document. The CSA expect that the investment fund will pay any reasonable costs associated with the filing of the report.
2. It is expected the report will be displayed in an easily visible location on the home page of the investment fund's designated website. The CSA expect the report to remain on the designated website at least until the posting of the next report.
3. The disclosure required in subparagraph (1)(a)(iii) is expected to be provided only in instances where a member could reasonably be perceived to not be 'independent' under this Instrument.
4.5 (1) If the independent review committee is aware of an instance where the manager acted in a conflict of interest matter under subsection 5.2(1) but did not comply with a condition or conditions imposed by securities legislation or the independent review committee in its approval, the independent review committee must, as soon as practicable, notify in writing the securities regulatory authority or regulator.
(2) The notification referred to in subsection (1) is satisfied if it is made to the investment fund's principal regulator.
Commentary
1. Subsection (1) captures a breach of a condition imposed for an otherwise prohibited or restricted transaction described in subsection 5.2(1), for which the manager has acted under Part 6 of this Instrument or under Part 4 of NI 81-102. This includes a breach of a condition imposed by the IRC as part of its approval (including a standing instruction), or, for example, any conditions imposed for inter-fund trading under section 6.1 of this Instrument or section 4.3 of NI 81-102, for transactions in securities of related issuers under section 6.2 of this Instrument, and for purchases of securities underwritten by related underwriters under section 4.1 of NI 81-102.
The CSA consider that a breach of a condition imposed by securities legislation (including this Instrument) or by the IRC in a transaction described in subsection 5.2(1) will result in the transaction having been made in contravention of securities legislation. In such instances, the securities regulatory authorities may consider taking various action, including requiring the manager to unwind the transaction and pay any costs associated with doing so.
2. The CSA expect that the IRC will include in its notification the steps the manager proposes to take, or has taken, to remedy the breach, if known.
3. Notification under this section is not intended to be a mechanism to resolve disputes between an IRC and a manager, or to raise inconsequential matters with the securities regulatory authorities.
4. The CSA do not view this section or this Instrument as preventing the manager from communicating with the securities regulatory authorities with respect to any matter.
4.6 An independent review committee must maintain records, including
(a) a copy of its current written charter;
(b) minutes of its meetings;
(c) copies of any materials and written reports provided to it;
(d) copies of materials and written reports prepared by it; and
(e) the decisions it makes.
Commentary
1. Section 4.6 sets out the minimum requirements regarding the record keeping by an IRC. The CSA expect IRCs to keep records in accordance with existing best practices.
2. The IRC is expected under paragraph (b) to keep minutes only of any material discussions it has at meetings with the manager or internally on matters subject to its review.
The CSA do not view this section or this Instrument as preventing the IRC and manager from sharing record keeping and maintaining joint records of IRC and manager meetings.
3. The CSA expect the IRC to keep records of any actions it takes in respect of a matter referred to it, in particular any transaction otherwise prohibited or restricted by securities legislation, as described in subsection 5.2(1), for which the manager has sought the approval of the IRC.
5.1 (1) Subject to section 5.4, when a conflict of interest matter arises, and before taking any action in the matter, the manager must
(a) determine what action it proposes to take in respect of the matter, having regard to
(i) its duties under securities legislation; and
(ii) its written policies and procedures on the matter; and
(b) refer the matter, along with its proposed action, to the independent review committee for its review and decision.
(2) If a manager must hold a meeting of securityholders to obtain securityholder approval before taking an action in a conflict of interest matter, the manager must include a summary of the independent review committee's decision under subsection (1) in the notice of the meeting.
Commentary
1. Section 5.1 recognizes that a manager may not be able to objectively determine whether it is acting in the best interests of the investment fund when it has a conflict of interest. This section requires managers to refer all conflict of interest matters --- not just those subject to prohibitions or restrictions under securities legislation -- to the IRC so that an independent perspective can be brought to bear on the manager's proposed action.
A decision tree for different types of conflict of interest matters is set out in Appendix A to the Commentary.
While the CSA expect the IRC to bring a high degree of rigour and skeptical objectivity to its review of conflict of interest matters, the CSA do not consider it the role of the IRC to second-guess the investment or business decisions of a manager or an entity related to the manager.
2. Section 5.1 sets out how the manager must proceed when faced with a conflict of interest matter.
Referring proposed actions involving conflict of interest matters to the IRC for its review is not considered by the CSA to detract from the manager's obligations to the investment fund under securities legislation to make decisions in the best interests of the fund. Subparagraph (a)(i) is intended to reinforce this obligation.
3. In referring a matter to the IRC, a manager is expected to inform the IRC whether its proposed action follows its written policies and procedures on the matter under section 2.2.
If an unanticipated conflict of interest matter arises for which the manager does not have an existing written policy and procedure, the CSA expect the manager to bring the matter and its proposed action to the IRC for its review and input at the time the matter is referred to the IRC.
4. There may be matters that are subject to a securityholder vote that also involve a "conflict of interest matter" under this Instrument. For example, increases in the charges of the manager to the mutual fund will be a conflict of interest matter as well as a matter subject to a securityholder vote under Part 5 of NI 81-102. For these matters, subsection (2) requires a manager to refer the matter first to the IRC before seeking the approval of securityholders, and to include a summary of the IRC's decision in the written notice to securityholders.
5. The CSA do not consider the expenses incurred by existing investment funds in establishing an IRC under this Instrument to be caught in section 5.1 of NI 81-107. We do not view section 5.1 as intending to capture the costs associated with compliance by an investment fund with new regulatory requirements.
5.2 (1) A manager may not proceed with a proposed action under section 5.1 without the approval of the independent review committee if the action is
(a) an inter-fund trade as described in subsection 6.1(2) of this Instrument or a transaction as described in subsection 4.2(1) of National Instrument 81-102 Investment Funds;
(b) a transaction in securities of an issuer described in any of the following;
(i) subsection 6.2(1);
(ii) subsection 6.3(1);
(iii) subsection 6.4(1);
(iv) subsection 6.5(1);
(c) an investment in a class of securities of an issuer underwritten by an entity related to the manager as described in subsection 4.1(1) of National Instrument 81-102 Investment Funds; or
(d) a transaction in which an investment fund intends to borrow cash from a person or company that is an associate or affiliate of the investment fund manager.
(2) An independent review committee must not approve an action unless it has determined, after reasonable inquiry, that the action
(a) is proposed by the manager free from any influence by an entity related to the manager and without taking into account any consideration relevant to an entity related to the manager;
(b) represents the business judgment of the manager uninfluenced by considerations other than the best interests of the investment fund;
(c) is in compliance with the manager's written policies and procedures relating to the action; and
(d) achieves a fair and reasonable result for the investment fund.
Commentary
1. For the transactions described in subsection (1), provided the manager receives the IRC's approval under this section, and satisfies the additional conditions imposed under the applicable sections of Part 6 of this Instrument or Part 2 and Part 4 of NI 81-102, the manager will be permitted to proceed with the action without obtaining regulatory exemptive relief.
The IRC may give its approval for certain actions or categories of actions in the form of a standing instruction as described in section 5.4. If no standing instruction is in effect, the manager is required to seek the IRC's approval prior to proceeding with any action set out in subsection (1). An IRC may consider as guidance any conditions in prior exemptive relief orders, waivers or approvals obtained from the securities regulatory authorities when contemplating the appropriate terms and conditions in its approval.
2. If the IRC does not approve a proposed action described in subsection (1), the manager is not permitted to proceed without obtaining exemptive relief from the securities regulatory authorities. The CSA consider it in the best interests of the investment fund, and ultimately investors, for the IRC to be able to stop any proposed action which does not meet the test in subsection (2).
3. The CSA would usually expect that, before the IRC approves a proposed action described in subsection (1), it will have requested from the manager or others a report or certification to assist in its determination that the test in subsection (2) has been met.
4. The CSA expect that the manager will discuss with the IRC any instance where the IRC does not approve a proposed action, so that an alternative action satisfactory to both the manager and the IRC can be found, if possible.
5. The CSA consider that the ability of the manager to seek the removal of a member or members of the IRC under paragraph 3.10(2)(d) sufficiently addresses any concern that a manager may have about an IRC's ongoing refusal to approve matters.
5.3 (1) Before a manager may proceed with a proposed action under section 5.1 other than those set out in subsection 5.2(1),
(a) the independent review committee must provide a recommendation to the manager as to whether, in the committee's opinion after reasonable inquiry, the proposed action achieves a fair and reasonable result for the investment fund; and
(b) the manager must consider the recommendation of the independent review committee.
(2) If the manager decides to proceed with an action in a conflict of interest matter that, in the opinion of the independent review committee after reasonable inquiry, does not achieve a fair and reasonable result for the investment fund under paragraph (1)(a), the manager must notify in writing the independent review committee before proceeding with the proposed action.
(3) Upon receiving the notification described in subsection (2), the independent review committee may require the manager to notify securityholders of the investment fund of the manager's decision.
(4) A notification to securityholders under subsection (3) must
(a) sufficiently describe the proposed action of the manager, the recommendation of the independent review committee and the manager's reasons for proceeding;
(b) state the date of the proposed implementation of the action; and
(c) be sent by the manager to each securityholder of the investment fund at least thirty days before the effective date of the proposed action.
(5) The investment fund must, as soon as practicable, file the notification referred to in subsection (4) with the securities regulatory authority or regulator upon the notice being sent to securityholders.
Commentary
1. This section captures all conflict of interest matters a manager encounters other than those listed in subsection 5.2(1). This includes conflict of interest matters prohibited or restricted by securities legislation not specified in subsection 5.2(1), and a manager's business and commercial decisions made on behalf of the investment fund that may be motivated, or be perceived to be motivated, by the manager's own interests rather than the best interests of the investment fund. Examples include:
• increasing charges to the investment fund for costs incurred by the manager in operating the fund;
• correcting material errors made by the manager in administering the investment fund;
• negotiating soft dollar arrangements with dealers with whom the manager places portfolio transactions for the investment fund; and
• choosing to bring services in-house over using third-party service providers.
The CSA expect that, in seeking guidance in identifying conflict of interest matters caught by this Instrument, among the factors the manager will look to for guidance to identify conflict of interest matters will be industry best practices. However, the CSA also acknowledge that each manager will need to consider the nature of its investment fund operations in determining a conflict of interest matter.
2. The CSA expect the IRC's recommendation to state a positive or negative response as to whether they view the proposed action as achieving a fair and reasonable result for the investment fund.
3. For a proposed action in a conflict of interest matter under this section that is prohibited or restricted by securities legislation (but not specified in subsection 5.2(1)), a manager will still need to seek exemptive relief from the securities regulatory authorities.
4. Subsection (2) recognizes that, in exceptional circumstances, the manager may decide to proceed with a proposed course of action despite a negative recommendation from the IRC. In such instances, subsection (2) requires the manager to notify the IRC before proceeding with the action. If the IRC determines that the proposed action is sufficiently important to warrant notice to securityholders in the investment fund, the IRC has the authority to require the manager to give such notification before proceeding with the action.
The CSA anticipate that the situation of a manager proceeding with a conflict of interest matter, despite a negative recommendation by the IRC, will occur infrequently.
5. The notification referred to in subsection (5) should be filed on the SEDAR+ group profile number of the investment fund as a continuous disclosure document.
5.4 (1) Despite section 5.1, the manager is not required to refer a conflict of interest matter nor its proposed action to the independent review committee if the manager complies with the terms of a standing instruction that is in effect.
(2) For any action for which the independent review committee has provided a standing instruction, at the time of the independent review committee's regular assessment described in subsection 4.2(1),
(a) the manager must provide a written report to the independent review committee describing each instance that it acted in reliance on a standing instruction; and
(b) the independent review committee must
(i) review and assess the adequacy and effectiveness of the manager's written policies and procedures on the matter or on that type of matter with respect to all actions permitted by each standing instruction;
(ii) review and assess the manager's and investment fund's compliance with any conditions imposed by it in each standing instruction;
(iii) reaffirm or amend each standing instruction;
(iv) establish new standing instructions, if necessary; and
(v) advise the manager in writing of all changes to the standing instructions.
(3) A manager may continue to rely on a standing instruction under subsection (1) until such time as the independent review committee notifies the manager that the standing instruction has been amended or is no longer in effect.
Commentary
1. Section 5.4 recognizes that there are certain actions or categories of actions of the manager for which it may be appropriate for the IRC to choose to provide a standing instruction. For example, this may include a manager's ongoing voting of proxies on securities held by the investment fund when the manager has a business relationship with the issuer of the securities, or, a manager's decision to engage in inter-fund trading.
2. The CSA expect that, before providing or continuing a standing instruction to the manager for an action or category of actions, the IRC will have:
• reviewed the manager's written policies and procedures with respect to the action or category of actions;
• requested from the manager or other persons a report or certification to assist in deciding whether to give its approval or recommendation for the action or category of actions under subsection 5.2(1) or 5.3(1), as the case may be;
• considered whether a standing instruction for the particular action or category of actions is appropriate for the investment fund; and
• established very clear terms and conditions surrounding the standing instruction for the action or category of actions.
An IRC may consider including in any standing instruction any terms or conditions in prior exemptive relief orders, waivers or approvals obtained from the securities regulatory authorities.
3. As part of the IRC's review under subparagraph (2)(b)(ii), the IRC is expected to be mindful of its reporting obligation under section 4.5 of this Instrument, which includes notifying the securities regulatory authorities of any instance where the manager, in proceeding with an action, did not meet a condition imposed by the IRC in its approval (this includes a standing instruction).
4. This section is intended to improve the flexibility and timeliness of the manager's decisions concerning a proposed course of action in a conflict of interest matter.
6.1 (1) In this section
(a) "current market price of the security" means,
(i) if the security is an exchange-traded security or a foreign exchange-traded security,
(A) the closing sale price on the day of the transaction as reported on the exchange upon which the security is listed or the quotation trade reporting system upon which the security is quoted, or
(B) if there are no reported transactions for the day of the transaction, the average of the highest current bid and lowest current ask for the security as displayed on the exchange upon which the security is listed or the quotation trade reporting system upon which the security is quoted, or
(C) if the closing sale price on the day of the transaction is outside of the closing bid and closing ask, the average of the highest current bid and lowest current ask for the security as displayed on the exchange upon which the security is listed or the quotation trade reporting system upon which the security is quoted, or
(D) the last sale price as defined under the Universal Market Integrity Rules of the Investment Industry Regulatory Organization of Canada, as amended from time to time; or
(ii) for all other securities, the average of the highest current bid and lowest current ask determined on the basis of reasonable inquiry;
(a.1) "managed account" means an account, or an investment portfolio, that is managed by a portfolio manager or portfolio adviser on behalf of a client under an investment management agreement but does not include
(i) an account of a "responsible person" as defined in National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations, or
(ii) an account of an investment fund; and
(b) "market integrity requirements" means
(i) if the security is an exchange-traded security, the purchase or sale
(A) is printed on a marketplace that executes trades of the security; and
(B) complies with the market conduct and display requirements of the marketplace, its regulation services provider and securities regulatory authorities; or
(ii) if the security is a foreign exchange-traded security, the purchase or sale complies with the requirements that govern transparency and trading of foreign exchange-traded securities on the foreign exchange or foreign quotation and trade reporting system; or
(iii) for all other securities, the purchase or sale is through a dealer, if the purchase or sale is required to be reported by a registered dealer under applicable securities legislation.
(2) A portfolio manager of a managed account or a portfolio manager of an investment fund, including, for greater certainty, an investment fund that is not a reporting issuer, may purchase a security of an issuer from, or sell a security of an issuer to, another investment fund, including, for greater certainty, an investment fund that is not a reporting issuer, managed by the same manager or an affiliate of the manager, if, at the time of the transaction,
(a) the portfolio manager, on behalf of the investment fund or managed account, is purchasing from or selling to another investment fund that is a reporting issuer or, if the investment fund is not a reporting issuer, the manager has appointed an independent review committee that complies with sections 3.7 and 3.9 for the purpose of approving the transaction,
(b) the independent review committee has approved the transaction under subsection 5.2(2),
(c) the investment management agreement for the managed account authorizes the purchase or sale of the security,
(d) the bid and ask price of the security is readily available,
(e) the investment fund receives no consideration and the only cost for the transaction is the nominal cost incurred by the investment fund to print or otherwise display the trade,
(f) the transaction is executed at the current market price of the security, and
(g) the transaction is subject to market integrity requirements.
(2.1) An investment fund, or a portfolio manager on behalf of a managed account, referred to in subsection (2), must keep records in accordance with the record-keeping requirements applicable to registered firms set out in sections 11.5 and 11.6 of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations.
(3) With respect to a purchase or sale of a security referred to in subsection (2), National Instrument 21-101 Marketplace Operation, and Parts 6 and 8 of National Instrument 23-101 Trading Rules, do not apply to any of the following:
(a) a portfolio manager or portfolio adviser of an investment fund, including for greater certainty, an investment fund that is not a reporting issuer;
(b) a portfolio manager or portfolio adviser of a managed account;
(c) an investment fund, including for greater certainty, an investment fund that is not a reporting issuer;
(d) a managed account.
(4) With respect to a purchase or sale of a security referred to in subsection (2), the inter-fund self-dealing investment prohibitions do not apply to any of the following:
(a) a portfolio manager or portfolio adviser of an investment fund, including for greater certainty, an investment fund that is not a reporting issuer;
(b) a portfolio manager or portfolio adviser of a managed account;
(c) an investment fund, including for greater certainty, an investment fund that is not a reporting issuer;
(d) a managed account.
(5) With respect to a purchase or sale of a security referred to in subsection (2), the dealer registration requirement does not apply to a portfolio manager or portfolio adviser of an investment fund, including, for greater certainty, an investment fund that is not a reporting issuer.
(6) In subsection (5), "dealer registration requirement" has the meaning ascribed to that term in National Instrument 14-101 Definitions.
Commentary
1. The term "inter-fund self-dealing investment prohibitions" is defined in section 1.5 of this Instrument. It is intended to capture the prohibitions in the securities legislation and certain regulations of each securities regulatory authority regarding inter-fund trades.
2. This section is intended to exempt investment funds, including investment funds that are not reporting issuers and managed accounts, from the prohibitions in the securities legislation and certain regulations that preclude inter-fund trades. It is not intended to apply to securities issued by an investment fund that are purchased by another fund within the same fund family. The CSA are of the view that this section applies to inter-fund trades between fund families of the same manager provided the purchase or sale is made in accordance with subsection (2).
Funds that are not reporting issuers must appoint an IRC for the purpose of approving inter-fund trades in order to be eligible to rely upon the exemption. At a minimum, the IRC for the funds that are not reporting issuers must comply with sections 3.7 and 3.9 of the Instrument. It is up to the IRC and the manager to tailor the IRC's responsibilities for investment funds that are not reporting issuers beyond that.
The portfolio manager or portfolio adviser of a managed account must obtain the authorization of its client to conduct inter-fund trades in the investment management agreement in order to be eligible to rely upon the exemption.
3. This section is also intended to provide a portfolio manager with a dealer registration exemption, where necessary, for inter-fund trades made in accordance with this section, but will not apply to any other activities of the portfolio manager. The exemption is based on compliance with this Instrument and the limitation of its application to prospectus-qualified investment funds. The CSA note that the Registration Reform project may re-examine this exemption.
4. This section sets out the minimum conditions for inter-fund trades to proceed without regulatory exemptive relief. An IRC may consider including in any approval any terms or conditions in prior exemptive relief orders, waivers or approvals obtained from the securities regulatory authorities.
5. This section does not specify the policies and procedures that a manager must have to effect inter-fund trades. However, the CSA expect the manager's policies to include factors or criteria for
• allocating securities purchased for or sold by two or more investment funds managed by the manager; and
• ensuring that the terms of purchase or sale will be no less beneficial to the investment fund than those generally available to other market participants in arm's-length transactions.
6. The CSA expect that the IRC may give its approval in the form of a standing instruction under section 5.4, to give the manager greater flexibility to take advantage of perceived market opportunity.
7. Paragraph (2)(d) requires that the market quotations for the transactions be transparent. The CSA expect that if the price information is publicly available from a marketplace, newspaper or through a data vendor, for example, this will be the price. If the price is not publicly available, the CSA expect the investment fund to obtain at least one quote from an independent, arm's-length purchaser or seller, immediately before the purchase or sale.
8. The CSA consider the requirement in paragraph (2)(g) to be a way to facilitate price discovery and integrity. The CSA believe this is essential to well-functioning and efficient capital markets. Subparagraph (1)(b)(iii) is intended to capture, for corporate debt securities, the requirement, if applicable, to report the trade to CanPx, and for illiquid securities, the requirement, if applicable, to report the trade to the Canadian Unlisted Board (CUB).
9. Subsection 2.1 sets expectations regarding the records of the investment fund must keep of its inter-fund trades made in reliance on this section. These records should comply with the recordkeeping requirements applicable to registered firms as set out in sections 11.5 and 11.6 of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations.
6.2 (1) An investment fund, including for greater certainty, an investment fund that is not a reporting issuer, may make or hold an investment in the security of an issuer related to it, to its manager or to an entity related to its manager, if,
(a) at the time the investment is made,
(i) in the case of an investment made by an investment fund that is not a reporting issuer,
(A) the manager of the investment fund has appointed an independent review committee that complies with sections 3.7 and 3.9 for the purpose of approving the investment, and
(B) the independent review committee has approved the investment in compliance with subsection 5.2(2), and
(ii) in the case of an investment made by an investment fund that is a reporting issuer, the investment fund's independent review committee has approved the investment in compliance with subsection 5.2(2), and
(b) the purchase is made on an exchange on which the securities of the issuer are listed and traded.
(2) After an investment referred to in subsection (1) is made, and no later than the time the investment fund files its annual financial statements, the manager of the investment fund must file the particulars of the investment with the securities regulatory authority or regulator in a report prepared in accordance with Form 81-107A Conflict Reporting Form for Related Issuer Purchases.
(3) The investment fund conflict of interest investment restrictions do not apply to an investment fund, including, for greater certainty, an investment fund that is not a reporting issuer, with respect to an investment fund referred to in subsection (1) if the investment is made in accordance with that subsection.
(4) For the purpose of subsection (3), "investment fund conflict of interest investment restrictions" has the meaning ascribed to that term in National Instrument 81-102 Investment Funds.
(5) The investment fund conflict of interest reporting requirements do not apply to an investment fund that files a report under subsection (2).
(6) For the purpose of subsection (5), "investment fund conflict of interest reporting requirements" has the meaning ascribed to that term in National Instrument 81-102 Investment Funds.
Commentary
1. This section is intended to relieve investment funds in Quebec, and investment funds elsewhere in Canada, including investment funds that are not reporting issuers, from the prohibitions in the securities legislation of each securities regulatory authority that preclude investments in securities of related issuers.
2. This section sets out the minimum conditions for purchases to proceed without regulatory exemptive relief. An IRC may consider including in any approval any terms or conditions in prior exemptive relief orders, waivers or approvals obtained from the securities regulatory authorities.
The CSA expect that the IRC may give its approval in the form of a standing instruction as described in section 5.4 to allow the manager greater flexibility in its decisions.
Funds that are not reporting issuers must appoint an IRC for the purpose of approving inter-fund trades in order to be eligible to rely upon the exemption. At a minimum, the IRC for the funds that are not reporting issuers must comply with sections 3.7 and 3.9 of the Instrument. It is up to the IRC and the manager to tailor the IRC's responsibilities for investment funds that are not reporting issuers beyond that.
3. This section contemplates that the manager will comply with the applicable reporting requirements under securities legislation for each purchase. The filing referred to in paragraph (1)(b) should be filed on the SEDAR+ group profile number of the investment fund, as a continuous disclosure document.
4. If an IRC gives its approval for the investment fund to purchase securities of an issuer described in this section, and then subsequently withdraws its approval for additional purchases, the CSA will not consider the continued holding of the securities to be subject to subsection 1.2(b) of the Instrument. However, we will expect the manager to consider whether continuing to hold those securities is a conflict of interest matter that subsection 1.2(a) of the Instrument would require the manager to refer to the IRC.
6.3(1) An investment fund, including, for greater certainty, an investment fund that is not a reporting issuer, may make an investment in the secondary market in a non-exchange traded debt security of an issuer related to it, to its manager or to an entity related to the manager, and continue to hold the debt security, if the conditions set out in subsection (2) are satisfied.
(2) For the purposes of subsection (1), an investment fund may make an investment in a debt security referred to in subsection (1) if,
(a) at the time the investment is made,
(i) in the case of an investment made by an investment fund that is not a reporting issuer,
(A) the manager of the investment fund has appointed an independent review committee that complies with sections 3.7 and 3.9 for the purpose of approving the investment, and
(B) the independent review committee has approved the investment in compliance with subsection 5.2(2), and
(ii) in the case of an investment made by an investment fund that is a reporting issuer, the investment fund's independent review committee has approved the investment in compliance with subsection 5.2(2),
(b) at the time the investment is made, the debt security has a designated rating as defined in paragraph (b) of the definition of "designated rating" in National Instrument 44-101 Short Form Prospectus Distributions,
(c) in the case of an investment made on a marketplace, the price paid for the debt security is not more than the price for the debt security determined in accordance with the requirements of that marketplace,
(d) in the case of an investment that is not made on a marketplace, the price paid for the debt security is not more than
(i) the price at which an arm's length seller is willing to sell the debt security,
(ii) the price quoted publicly, immediately before the investment is made, by an independent marketplace, or
(iii) the price quoted, immediately before the investment is made, by an arm's length purchaser or seller of the debt security, and
(e) the investment is subject to the applicable "market integrity requirements" as defined in section 6.1, if any.
(3) After an investment referred to in subsection (2) is made, and no later than the time the investment fund files its annual financial statements, the manager of the investment fund must file the particulars of the investment with the securities regulatory authority or regulator in a report prepared in accordance with Form 81-107A Conflict Reporting Form for Related Issuer Purchases.
(4) The investment fund conflict of interest investment restrictions do not apply to an investment fund, including, for greater certainty, an investment fund that is not a reporting issuer, with respect to an investment referred to in subsection (2) if the investment is made in accordance with that subsection.
(5) For the purpose of subsection (4), "investment fund conflict of interest investment restrictions" has the meaning ascribed to that term in National Instrument 81-102 Investment Funds.
(6) The investment fund conflict of interest reporting requirements do not apply to an investment fund that prepares and files the report referred to in subsection (3).
(7) For the purpose of subsection (6), "investment fund conflict of interest reporting requirements" has the meaning ascribed to that term in National Instrument 81-102 Investment Funds.
Commentary
1. This section is intended to relieve investment funds, including investment funds that are not reporting issuers, from the prohibitions in the securities legislation of each securities regulatory authority that preclude investments in debt securities of related issuers that do not trade on an exchange. Because these securities do not trade on an exchange, paragraphs (2)(c) and (2)(d) impose alternative criteria to help ensure the investments occur at a fair and objective price.
2. This section sets out the minimum conditions for purchases to proceed without regulatory exemptive relief. An IRC may consider including in any approval any terms or conditions in prior exemptive relief orders, waivers or approvals obtained from the securities regulatory authorities. The CSA expect that the IRC may give its approval in the form of a standing instruction as described in section 5.4 to allow the manager greater flexibility in its decisions.
Funds that are not reporting issuers must appoint an IRC for the purpose of approving inter-fund trades in order to be eligible to rely upon the exemption. At a minimum, for the funds that are not reporting issuers, the IRC must comply with sections 3.7 and 3.9 of the Instrument. It is up to the IRC and the manager to tailor the IRC's responsibilities for investment funds that are not reporting issuers beyond that.
3. The designated rating referred to in this section is the "designated rating" as defined in paragraph (b) of its definition in National Instrument 44-101 Short Form Prospectus Distributions. Fund managers should note that the definition of designated rating in paragraph (b) of National Instrument 44-101 Short Form Prospectus Distributions also identifies the specific Designated Rating Organizations that are contemplated for the purpose of determining the designated rating.
4. This section contemplates that the manager will comply with the applicable reporting requirements under securities legislation for each purchase. The filing referred to in subsection (3) should be filed on the SEDAR+ group profile number of the investment fund, as a continuous disclosure document.
5. If an IRC gives its approval for the investment fund to purchase securities of an issuer described in this section, and then subsequently withdraws its approval for additional purchases, the CSA will not consider the continued holding of the securities to be subject to paragraph 1.2(b) of the Instrument. However, we will expect the manager to consider whether continuing to hold those securities is a conflict of interest matter that paragraph 1.2(a) of the Instrument would require the manager to refer to the IRC.
6.4(1) An investment fund, including, for greater certainty, an investment fund that is not a reporting issuer, may make an investment in a long-term debt security of an issuer related to it, to its manager or to an entity related to the manager, if the investment is made under a distribution of the long-term debt security of that issuer, and continue to hold the debt security, if,
(a) at the time the investment is made,
(i) in the case of an investment made by an investment fund that is not a reporting issuer,
(A) the manager of the investment fund has appointed an independent review committee that complies with sections 3.7 and 3.9 for the purpose of approving the investment, and
(B) the independent review committee has approved the investment in compliance with subsection 5.2(2), and
(ii) in the case of an investment made by an investment fund that is a reporting issuer, the investment fund's independent review committee has approved the investment in compliance with subsection 5.2(2),
(iii) the debt security has a term to maturity greater than 365 days,
(iv) the debt security is not asset-backed commercial paper,
(v) the debt security has a designated rating as defined in paragraph (b) of the definition of "designated rating" in National Instrument 44-101 Short Form Prospectus Distributions,
(vi) the distribution is for at least $100 million, and
(vii) at least two purchasers that are arm's length purchasers, including, for greater certainty, "independent underwriters" within the meaning of National Instrument 33-105 Underwriting Conflicts, have collectively purchased at least 20% of the distribution,
(b) the price paid for the long-term debt security is not higher than the lowest price paid by any arm's length purchaser that participates in the distribution, and
(c) immediately after the investment is made,
(i) the investment fund holds no more than 5% of its net assets in long-term debt securities of the issuer, and
(ii) the investment fund, together with other investment funds managed by the manager, hold no more than 20% of the long-term debt securities issued in the distribution.
(2) After an investment referred to in subsection (1) is made, and no later than the time the investment fund files its annual financial statements, the manager of the investment fund must file the particulars of the investment with the securities regulatory authority or regulator in a report prepared in accordance with Form 81-107A Conflict Reporting Form for Related Issuer Purchases.
(3) The investment fund conflict of interest investment restrictions do not apply to an investment fund, including, for greater certainty, an investment fund that is not a reporting issuer, with respect to an investment referred to in subsection (2) if the investment is made in accordance with that subsection.
(4) For the purpose of subsection (3), "investment fund conflict of interest investment restrictions" has the meaning ascribed to that term in National Instrument 81-102 Investment Funds.
(5) The investment fund conflict of interest reporting requirements do not apply to an investment fund that prepares and files the report referred to in subsection (2).
(6) For the purpose of subsection (5), "investment fund conflict of interest reporting requirements" has the meaning ascribed to that term in National Instrument 81-102 Investment Funds.
Commentary
1. This section is intended to relieve investment funds, including investment funds that are not reporting issuers, from the prohibitions in the securities legislation of each securities regulatory authority that preclude investments in debt securities of related issuers under primary treasury offerings or distributions by those issuers. The additional conditions in this section to IRC approval are designed to mitigate the risk of the related issuer using the investment funds as captive financing vehicles and impose alternative criteria to help ensure the investments occur at a fair and objective price.
2. This section sets out the minimum conditions for purchases to proceed without regulatory exemptive relief. An IRC may consider including in any approval any terms or conditions in prior exemptive relief orders, waivers or approvals obtained from the securities regulatory authorities. The CSA expect that the IRC may give its approval in the form of a standing instruction as described in section 5.4 to allow the manager greater flexibility in its decisions.
Funds that are not reporting issuers must appoint an IRC for the purpose of approving inter-fund trades in order to be eligible to rely upon the exemption. At a minimum, for the funds that are not reporting issuers, the IRC must comply with sections 3.7 and 3.9 of the Instrument. It is up to the IRC and the manager to tailor the IRC's responsibilities for investment funds that are not reporting issuers beyond that.
3. The designated rating referred to in this section is the "designated rating" as defined in paragraph (b) of its definition in National Instrument 44-101 Short Form Prospectus Distributions. Fund managers should note that the definition of designated rating in paragraph (b) of National Instrument 44-101 Short Form Prospectus Distributions also identifies the specific Designated Rating Organizations that are contemplated for the purpose of determining the designated rating.
4. This section contemplates that the manager will comply with the applicable reporting requirements under securities legislation for each purchase. The filing referred to in subsection 6.4(2) should be filed on the SEDAR+ group profile number of the investment fund, as a continuous disclosure document.
5. If an IRC gives its approval for the investment fund to purchase securities of an issuer described in this section, and then subsequently withdraws its approval for additional purchases, the CSA will not consider the continued holding of the securities to be subject to paragraph 1.2(b) of the Instrument. However, we will expect the manager to consider whether continuing to hold those securities is a conflict of interest matter that paragraph 1.2(a) of the Instrument would require the manager to refer to the IRC.
6.5(1) A portfolio manager or portfolio adviser, acting on behalf of an investment fund, including, for greater certainty, an investment fund that is not a reporting issuer, or acting on behalf of a managed account as defined in section 6.1, may cause the investment fund or managed account to purchase a debt security of any issuer from, or sell a debt security of any issuer to, a dealer related to the portfolio manager, acting for its own account, if, at the time of the transaction,
(a) in the case of an investment fund that is not a reporting issuer,
(i) the manager of the investment fund has appointed an independent review committee that complies with sections 3.7 and 3.9 for the purpose of approving the transaction, and
(ii) the independent review committee has approved the transaction in compliance with subsection 5.2(2),
(b) in the case of an investment fund that is a reporting issuer, the investment fund's independent review committee has approved the transaction in compliance with subsection 5.2(2),
(c) the investment management agreement for the managed account authorizes the purchase or sale of the debt security,
(d) the bid and ask price of the security transacted is readily available,
(e) the purchase is not executed at a price that is higher than the available ask price or the sale is not executed at a price that is lower than the available bid price, and
(f) the purchase or sale is subject to the applicable market integrity requirements as defined in section 6.1.
(2) An investment fund, or a portfolio manager on behalf of a managed account referred to in subsection (1), must keep records in accordance with the record-keeping requirements applicable to registered firms set out in sections 11.5 and 11.6 of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations.
(3) With respect to a purchase or sale of a security referred to in subsection (1), the inter-fund self-dealing investment prohibitions do not apply to any of the following:
(a) a portfolio manager or portfolio adviser of an investment fund, including for greater certainty, an investment fund that is not a reporting issuer;
(b) a portfolio manager or portfolio adviser of a managed account;
(c) an investment fund, including for greater certainty, an investment fund that is not a reporting issuer;
(d) a managed account.
Commentary
1. The term "inter-fund self-dealing investment prohibitions" is defined in section 1.5 of this Instrument. For the purposes of this section, it is intended to capture the prohibitions in the securities legislation and certain regulations of each securities regulatory authority regarding trades in securities between an investment fund or a managed account and a related dealer acting as principal for its own account.
This section is intended to relieve investment funds, including managed accounts and investment funds that are not reporting issuers, from the inter-fund self-dealing prohibitions in connection with principal trades in debt securities. Because debt securities do not generally trade on an exchange, the additional conditions in this section to IRC approval impose alternative criteria to help ensure the investments occur at a fair and objective price.
Paragraph 1(d) requires that the market quotations for the transactions be transparent. The CSA expect that if the price information is publicly available from a marketplace, newspaper or through a data vendor, for example, this will be the price. If the price is not publicly available, the CSA expect the investment fund to obtain at least one quote from an independent, arm's-length purchaser or seller, immediately before the purchase or sale.
2. This section sets out the minimum conditions for purchases to proceed without regulatory exemptive relief. An IRC may consider including in any approval any terms or conditions in prior exemptive relief orders, waivers or approvals obtained from the securities regulatory authorities. The CSA expect that the IRC may give its approval in the form of a standing instruction as described in section 5.4 to allow the manager greater flexibility in its decisions.
Funds that are not reporting issuers must appoint an IRC for the purpose of approving principal trades in debt securities in order to be eligible to rely upon the exemption. At a minimum, the IRC for the funds that are not reporting issuers must comply with sections 3.7 and 3.9 of the Instrument. It is up to the IRC and the manager to tailor the IRC's responsibilities for investment funds that are not reporting issuers beyond that. The portfolio manager or portfolio adviser of a managed account must obtain the authorization of its client to conduct principal trades with a related dealer in the investment management agreement in order to be eligible to rely upon the exemption.
3. Subsection (2) sets out the minimum expectations regarding the records an investment fund must keep of its trades made in reliance on this section. The records should be detailed and sufficient to establish a proper audit trail of the transactions.
7.1 (1) The securities regulatory authority or regulator may grant an exemption from this Instrument, in whole or in part, subject to such conditions or restrictions as may be imposed in the exemption.
(2) Despite subsection (1), in Ontario only the regulator may grant such an exemption.
7.2 Any exemption, waiver or approval under a provision of securities legislation that was effective before this Instrument came into force and that deals with the matters that this Instrument regulates, will expire one year after this Instrument comes into force.
8.1 This Instrument comes into force on November 1, 2006.
8.2 (1) Despite section 8.1, this Instrument does not apply to an investment fund until the earlier of
(a) the date on which the manager provides to the securities regulatory authority or regulator the notification referred to in subsection (4); and
(b) the date one year after this Instrument comes into force.
(2) Despite subsection (1), six months from the date this Instrument comes into force the manager must appoint the first members of the independent review committee under section 3.2 in compliance with this Instrument.
(3) Despite section 4.4, the independent review committee's first report to securityholders must be completed by the 120th day after the end of the first financial year of the investment fund to which this Instrument applies.
(4) A manager of an investment fund must notify the securities regulatory authority or regulator in writing if it intends to comply with this Instrument prior to the expiration of the transition period under subsection (1).
(5) The notification referred to in subsection (4) is satisfied if the notification is made to the investment fund's principal regulator.
JURISDICTION |
SECURITIES LEGISLATION REFERENCE |
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Alberta |
Part 15 --- Insider Trading and Self-Dealing of the Securities Act (Alberta) |
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British Columbia |
BC Instrument 81-513 Self-Dealing |
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Manitoba |
Part XI --- Insider Trading of the Securities Act (Manitoba) |
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Newfoundland and Labrador |
Part XX --- Insider Trading and Self-Dealing of the Securities Act (Newfoundland and Labrador) |
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New Brunswick |
Part 10 --- Insider Trading and Self-Dealing of the Securities Act (New Brunswick) |
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Northwest Territories |
Part 11-- Insider Reporting and Early Warning of the Securities Act (Northwest Territories) |
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Nova Scotia |
Sections 112 --- 128 of the Securities Act (Nova Scotia) |
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Nunavut |
Part 11 --- Insider Reporting and Early Warning of the Securities Act (Nunavut) |
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Ontario |
Part XXI --- Insider Trading and Self-Dealing of the Securities Act (Ontario) |
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Prince Edward Island |
Part 11 --- Insider Reporting and Early Warning of the Securities Act (Prince Edward Island) |
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Quebec |
Section 236 of the Securities Regulation (Quebec) |
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Saskatchewan |
Part XVII --- Insider Trading and Self-Dealing --- Mutual Funds of the Securities Act (Saskatchewan) |
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Yukon |
Part 11 --- Insider Reporting and Early Warning of the Securities Act (Yukon) |
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Alberta, British Columbia, Manitoba, Newfoundland and Labrador, New Brunswick, Northwest Territories, Nova Scotia, Nunavut, Ontario, Prince Edward Island, Quebec, Saskatchewan and Yukon |
Part 4 of National Instrument 81-102 Investment Funds and section 13.5 of National Instrument 31-103 -- Registration Requirements, Exemptions and Ongoing Registrant Obligations |
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Note: The text of this Appendix reflects local amendments made by British Columbia's local Rule 81-513, Nunavut's local Rule 11-801, Yukon's local Rule 11-803 and Prince Edward Island's local Rule 81-807.
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JURISDICTION |
LEGISLATION REFERENCE |
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Alberta |
Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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British Columbia |
Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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Manitoba |
Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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New Brunswick |
Paragraph 144(1)(b) of the Securities Act (New Brunswick) |
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Subsection 11.7(6) of Local Rule 31-501 Registration Requirements |
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Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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Newfoundland and Labrador |
Paragraph 119(2)(b) of the Securities Act (Newfoundland and Labrador) |
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Subsection 103(6) of Reg. 805/96 |
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Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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Northwest Territories |
Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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Nova Scotia |
Paragraph 126(2)(b) of the Securities Act (Nova Scotia) |
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Subsection 32(6) of the General Securities Rules |
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Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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Nunavut |
Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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Ontario |
Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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Prince Edward Island |
Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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Quebec |
Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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Saskatchewan |
Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
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Yukon |
Paragraph 13.5(2)(b) of National Instrument 31-103 Registration Requirements, Exemptions and Ongoing Registrant Obligations and section 4.2 of National Instrument 81-102 Investment Funds |
Annex D -- Material Modifications Made to Mock-Up 3 Following Completion of Investor Testing
Material Modifications to Mock-Up 3 |
Rationale |
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Portfolio Holdings section |
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Delete requirement to provide summary. |
The information provided in the increased/decreased exposure table will already be succinct and providing a summary may not be useful. |
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Costs section |
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Only provide one year of information. |
Streamline document to reduce amount of information a reader must process. |
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Add fund expenses information; both percentage figures (i.e. the Fund Expense Ratio) and dollar figures (for a $1000 investment); bold both. |
Reduce cognitive strain on readers by carrying out the addition of MER and TER for them; respond to poor performance of participants in the investor testing in calculating total expenses for a given series; provide cost information in dollars which is easier for readers to understand. |
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Place MER, TER, Fund Expense Ratio and fund expenses (in dollar figures) in a single table. |
Streamline document given reduced number of years of information being presented. Make it easier for investors to understand the individual components of the Fund Expense Ratio and how they translate into dollar amounts. |
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Only provide MER before absorptions, if necessary, in the Other Material Information section (with a footnote directing the reader there); explain meaning of MER before absorption where it is presented. |
Simplify document in such a way that reflects the relatively rare instances where this information is presented. |
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Modify "Did you know..." disclosure to reflect changes above, including explaining Fund Expense Ratio computation as a formula; have information on different series' costs in its own box. |
Simplify presentation of information in these text boxes. |
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Performance section |
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Delete line graph showing growth of a $1000 investment. |
Streamline document; rely on the two other forms of performance information presented, which we think provide sufficient information on past performance considering the length of the document. |
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Reference "fund expenses" instead of expenses. |
Consistent with terminology used in the Costs section. |
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Replace past performance warning example with the following: "For example, strong past performance may not be repeated." |
This language is easier to understand and borrows from the language used in subsection 15.4(3) of NI 81-102. |
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Restructure "Performance Against Benchmark" text box so that it sets out net performance of the investment fund against the benchmark over the last year. |
Reduce cognitive strain on readers by carrying out the arithmetic comparison for them; respond to poor performance of participants in the investor testing in calculating performance against a benchmark. |
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Include percentage on top or bottom of each bar in the annual performance bar chart. |
Make it easier to identify precise annual performance figures. |
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Unless more than one series of information is presented, delete footnote referencing different series' performance being impacted by different expenses. |
Reduce any confusion that might arise where only one series' worth of information is presented. |
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Modify "More Information" note on costs to also reference performance and specifically mention availability of information on each series in, where applicable, the designated website and the Fund Facts. |
Provide the location of this information for those who may wish to see it. |
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Statistics section |
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Only provide one year of information. |
Streamline document to reduce amount of information a reader must process. |
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Place Portfolio Turnover Rate into a standalone table. |
Streamline document and avoid duplication of Portfolio Turnover Rate figure for each class (since it is a fund-level statistic). |
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Include disclosure of portion of distributions that are return of capital. |
Provide enhanced information regarding this particular type of distribution, which may be especially important for investors to be aware of, if they are receiving it. |
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Liquidity section |
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Only provide bullet point disclosure where necessary (i.e. there is something material to report), otherwise do not include or insert something to indicate there were no material liquidity issues to report on. |
Streamline document to reduce amount of information a reader must process. |
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Consolidate the "Did you know...." information bubble into the "How to read this information" bubble. |
Streamline document to reduce amount of information a reader must process. |
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Add "information is as of a certain date" in the section title; remove present tense language. |
Clarify that information is not current to publication date. |
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Other |
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Where no borrowing or leverage is used, implement a form requirement that would, in one sentence with no sub-headings, say that neither is used. |
Streamline document to reduce amount of information a reader must process. |
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Include a QR code (with explanation) next to the designated website address (end of document only) as well as the CSA website address. |
Improve accessibility to additional resources for readers who may happen to be in possession of a paper copy of the document. |
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Include filing date on the line which has the designated website. |
Provide the filing date as well as indicate currency of the information (relative to the reporting period end date). |
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Remove the estimated time needed for review. |
There may be challenges in ascertaining a correct estimated reading time. |
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Add "Other Material Information" section. |
Provide opportunity for presentation of information that is important to include but which doesn't have a designated location in the document. |
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Remove reference to Material Change Reports. |
Eliminate given reintroduction of "Other Material Information" section. |
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Do not require summary boxes where information provided would be substantially the same as that in the section, in terms of length and detail. |
Streamline the document while acknowledging the value of this feature from a behavioural science perspective. |
The Ontario Securities Commission (the Commission) is publishing this Annex to supplement the CSA Notice and Request for Comment (the CSA Notice) and to set out matters required to be addressed by the Securities Act (Ontario) (the Act).
The CSA are publishing for comment the Proposed Amendments and Proposed Changes as part of an effort to modernize investment fund continuous disclosure requirements.
Unless otherwise defined in this Annex, defined terms or expressions used in this Annex share the meanings provided in the CSA Notice. Please refer to the main body of the CSA Notice for additional details.
The Commission is not publishing for comment any proposed amendments to any rules, or proposed changes to any guidance, that are only in effect in Ontario.
The CSA undertook a review of investment fund continuous disclosure requirements and certain other select reporting requirements, to identify areas that could be updated so as to benefit key stakeholders. A significant period of time has passed since many of those requirements came into force, and we determined a number of them would be appropriate to enhance.
a. MRFP Workstream
Under the Proposed Amendments, the content of the MRFP will be significantly revised and the MRFP will be renamed as the Fund Report. We are of the view that as compared to the MRFP, the proposed Fund Report is easier to read and understand, is more likely to be read, is easier to use in making decisions, is more likely to be seen as containing an appropriate amount of information, and is easier to navigate. We are also of the view that the streamlined document will be significantly less burdensome for IFMs to prepare for reporting issuer investment funds. The CSA Notice contains additional details regarding the nature of the revisions being made to the MRFP.
Information which is currently in the MRFP that is not being carried forward into the Fund Report but instead is being moved to different locations in the regulatory disclosure regime for investment funds:
i. Related Party Transactions: as part of the Proposed Amendments, Related Party Transactions disclosure that is currently required to be provided as part of the annual MRFP and interim MRFP will be eliminated. We note that reporting issuer scholarship plans currently only have a once-per-year filing requirement which we are not proposing to modify. Instead, a new required report will be added as an appendix (see proposed section 2.5 of NI 81-107) to the IRC's annual securityholder report prepared pursuant to section 4.4 of NI 81-107. The new disclosure will require a listing of previously filed reports during the most recent financial year, rather than details of the transactions in those reports (as is currently required under Form 81-106F1). In addition, the proposed section 2.5 of NI 81-107 will only require details of related party transactions during the most recent financial year where reports pertaining to such transactions have not been filed. In addition, the disclosure in the proposed section 2.5 of NI 81-107 will only need to be prepared annually in the IRC's annual securityholder report, whereas the existing disclosure must currently be prepared as part of both the Annual MRFP and the Interim MRFP;
ii. Quarterly Portfolio Disclosure: Quarterly Portfolio Disclosure provides information regarding the top 25 positions held by a reporting issuer investment fund. Pursuant to Part 6 of NI 81-106, it is required to be prepared three months prior to the end of the financial year and nine months prior to the end of the financial year. At six months prior to the end of the financial year, and at the end of the financial year itself, an investor can find similar information in the Annual MRFP and the Interim MRFP, each of which include a section entitled "Summary of Investment Portfolio". Through the combination of these types of disclosure, an investor can obtain information regarding the top 25 positions held by a reporting issuer investment fund for each quarter of a financial year.
As part of the Proposed Amendments, the requirement to provide detailed portfolio disclosure in the Annual MRFP and the Interim MRFP will be eliminated. Instead, a reporting issuer investment fund will prepare its Quarterly Portfolio Disclosure three, six and nine months prior to the end of the financial year, and at the end of the financial year as well. As part of the Proposed Amendments we did not propose to modify the Statement of Investment Portfolio, which is produced as part of the annual financial statements and interim financial report of reporting issuer investment funds as well as non-reporting issuer mutual funds in Ontario. The Statement of Investment Portfolio includes disclosure that provides greater detail regarding an investment fund's portfolio assets than is found in the Quarterly Portfolio Disclosure or the Summary of Investment Portfolio.
b. Conflicts Workstream
Under the Proposed Amendments, we are proposing to provide exemptions from certain statutory requirements in a number of jurisdictions that impose an obligation on IFMs to file reports with respect to specified types of related party transactions. The statutory requirements at issue are identified in proposed Appendix E to NI 81-102. In Ontario they include paragraphs (1), (3) and (4) of subsection 117(1) of the Act. Reporting issuer investment funds that file related party transaction reports under subsections 6.2(2), 6.3(3) and 6.4(2) of NI 81-107 will be able to make use of the exemption. As part of the Proposed Amendments, we are proposing the creation of a Proposed Form 81-107A, which will serve as a new, standardized form to be used for the filing of those reports. We are of the view this will streamline reporting requirements and ensure clear, standardized disclosure of information relevant to select related party transactions.
c. Financial Statements Workstream
Under the Proposed Amendments, we are removing the requirement under Part 3 of NI 81-106 to prepare certain class- or series-level disclosures that are not required by IFRS, in the annual and interim Statement of Comprehensive Income, the annual and interim Statement of Changes in Financial Position, and the notes to the financial statements. We are of the view that these requirements hold minimal utility for investors, and that by eliminating them the financial statements will be less lengthy and complex for investors to review, and will be less burdensome for investment funds to prepare.
d. Additional Initiative -- Implementation of Fund Expense Ratio into Fund Facts and ETF Facts
The Fund Expense Ratio (FER) was implemented into some regulatory documents as part of the TCR Amendments. Under the Proposed Amendments, we are implementing use of the FER in the "Quick facts" and "How much does it cost?" sections of the Fund Facts and ETF Facts. These revisions are intended to create alignment with the proposed Fund Report, where the term will be used.
e. Additional Initiative -- Minor Revisions Related to the Version of Form 81-101F1 Contents of Simplified Prospectus that Came into Force on January 6, 2022
Under the Proposed Amendments, we are proposing several amendments to make revisions of an editorial nature to the version of Form 81-101F1 that came into force on January 6, 2022, as well as minor revisions to address feedback received following the in-force date of Form 81-101F1. Given the minor nature of these Proposed Amendments, we do not explore them further in the analyses provided in this Annex.
The primary stakeholders that will be impacted by the Proposed Amendments and Proposed Changes are IFMs{1} and investors.
a. Investment Fund Managers
IFMs direct the business operations or affairs of an investment fund. Based on preliminary data from the Ontario Securities Commission (OSC) 2023 Investment Fund Survey, we estimate that 137 of the IFMs registered in Ontario{2} managed at least one reporting issuer investment fund at December 2023. In that same time frame, we estimate that there were 4260 reporting issuer investment funds in Ontario. We also estimate that about 287 IFMs registered in Ontario manage at least one non-reporting issuer mutual fund in Ontario. In that same time frame, there were about 2186 non-reporting issuer mutual funds in Ontario.
We are of the view that IFMs of reporting issuer investment funds could benefit from the Proposed Amendments and Proposed Changes of each Workstream (MRFP, Conflicts Reporting and Financial Statements). In addition, we are of the view that IFMs of non-reporting issuer mutual funds in Ontario would benefit from the Proposed Amendments associated with the Financial Statements Workstream. This is because the obligation to prepare financial statements pursuant to the requirements in Parts 2 and 3 of NI 81-106 is applicable to both reporting issuer investment funds, and non-reporting issuer mutual funds in Ontario.{3} The FER Revisions will impact IFMs that manage reporting issuer conventional mutual funds and reporting issuer ETFs, given that those types of mutual funds are required to provide investors with Fund Facts and ETF Facts documents, respectively. We are of the view that non-reporting issuer, non-redeemable investment funds would not be impacted by our Proposed Amendments or Proposed Changes, which do not apply to them.
b. Investors
We are of the view that investors in investment funds will benefit from the Proposed Amendments and Proposed Changes. According to the Investment Funds Institute of Canada (IFIC), 4.9 million,{4} or 33% of the approximately 15 million households in Canada,{5} invest in mutual funds. In addition, approximately 47% of Canadians who have savings or investments own investment funds and investment funds account for half of Canadians' retirement savings.{6} We expect that as a result of the Proposed Amendments and Proposed Changes, investors will benefit from more streamlined, focused disclosure that will be easier to review and understand. We also expect that implementation of the FER into the "Quick facts" and "How much does it cost?" sections of the Fund Facts and ETF Facts will benefit investors by creating alignment between use of the FER in those sections as well is in the proposed Fund Report, as well as the annual report on charges and other compensation prepared under section 14.17 of NI 31-103, as amended by the TCR Amendments.
The following analysis examines the incremental costs and benefits to the affected stakeholders from the Proposed Amendments, as compared to existing requirements.
For IFMs, the quantitative estimates below focus on the compliance costs of new or revised reporting requirements, and benefits from reduced reporting burden. While there is uncertainty in the assumptions underlying these estimates, we view the estimates as a broad guide to the impact of the Proposed Amendments on IFMs. The quantitative estimates for the MRFP and Conflict of Interest Workstreams are reported as ranges between low and high net benefit scenarios to help reflect this uncertainty. For investors, only the qualitative costs and benefits are considered below. Quantification of any financial benefit to investors arising from implementation of Workstreams 1, 2 and 3, as well as implementation of the FER term into the Fund Facts and ETF Facts, has not been carried out given a lack of available data that could be used in such an analysis. On balance, we expect that IFMs and investors will experience a net benefit from the Proposed Amendments given that the benefits associated with them exceed the costs.
A guiding consideration when preparing the analysis was the Commission's mandate to: (a) provide protection to investors from unfair, improper or fraudulent practices; (b) foster fair, efficient and competitive capital markets and confidence in the capital markets; (c) foster capital formation; and (d) contribute to the stability of the financial system and the reduction of systemic risk.
Overall, we expect that the three Workstreams will foster more efficient capital markets given that they will reduce IFMs' burden with respect to the preparation of investment fund disclosure. In our view, the Proposed Amendments:
• will create efficiencies without impairing investor protection;
• will not impact capital formation;
• will contribute to the stability of the financial system and the reduction of systemic risk by making investors more aware of the liquidity of their reporting issuer investment fund's underlying holdings;
• will enhance investor protection by improving investors' understanding of the total costs of investing in a reporting issuer mutual fund that must prepare a Fund Facts or ETF Facts.
a. Investment Fund Managers
i. MRFP Workstream
Summary of Net Impact to all IFMs from MRFP Workstream ($ millions)
Categories |
Low Net Benefit Scenario{7} |
High Net Benefit Scenario |
Description of Costs and Benefits |
|
|||
One-off Benefit (Year 1) |
0 |
0 |
|
|
|||
Annual benefit (ongoing) |
19 |
44 |
Ongoing benefit from fewer hours required each year to prepare Fund Report compared to MRFP. |
|
|||
Implementation costs (Year 1) |
32 |
16 |
Implementation costs associated with staff familiarizing themselves with and providing training on the new requirements and implementing changes to facilitate producing Fund Reports. |
|
|||
Annual costs (ongoing) |
0 |
0 |
|
|
|||
Net Benefits (Year 1) |
-14 |
27 |
|
|
|||
Net Benefits over first 10 years (ongoing, in 2023 dollars) |
129 |
360 |
Overall net benefit expected over 10-year period due to ongoing annual benefits from producing Fund Reports. |
{7} The low net benefit scenario applies lower benefit and higher cost assumptions than the high net benefit scenario.
(A) Benefits
The primary benefit to IFMs of the replacement of the MRFP with the Fund Report will be a reduction in the number of hours required to prepare the new reports. This is primarily due to the streamlined reporting requirements that will be present in the Proposed Form 81-106F1, as compared to the Current Form 81-106F1. In particular, we expect there to be significantly less narrative discussion in the new Fund Reports as a result of the increased use of bullet points, tables, and graphics to convey information. We expect there will be 15-35% reduction in the number of hours that an IFM needs to prepare an annual Fund Report or an interim Fund Report, as compared to the Annual MRFP or the Interim MRFP. We estimate this will result in annual savings of $19-44 million for IFMs.{8}
(B) Costs
We expect that there will be three primary costs to IFMs associated with replacement of the MRFP with the Fund Report. We estimate that these costs would be about $16-32 million in initial transition costs with no further expenses thereafter. These costs consist of:
• Familiarization and review of the Proposed Amendments and Proposed Changes once they have been published as final amendments and final changes. In our analysis we assumed that this work would be carried out by IFMs' in-house legal counsel as well as the General Counsel to whom they report. We estimate the costs associated with this task will range from $0.2-0.6 million across the fund industry.{9}, {10}
• Training of IFM staff with respect to the new Fund Report requirements by IFMs' in-house legal counsel and their General Counsel. We estimate the costs associated with this task will range from $0.2-0.4 million across the industry.{11}
• Implementing operational changes within the IFM to facilitate production of the Fund Report. This will include processes such as designing the new Fund Reports, implementing information technology changes to support any revised data requirements associated with the new Fund Reports, and modifying existing compliance frameworks to ensure that the new Fund Reports satisfy regulatory requirements. We estimate the costs associated with this will range from $16-32 million across the investment fund industry.{12}
When preparing our analysis, we assumed that the costs associated with relocating the Related Party Transactions disclosure from the MRFP to the appendix of the IRC Securityholder Report would be cancelled out by the benefits associated with the more streamlined disclosure requirement being put in place. We also assumed that any added costs associated with preparing the Quarterly Portfolio Disclosure on a standalone basis four times a year (instead of two times a year on a standalone basis and two times a year in the MRFP) would not be significant.
(C) Net Benefit
We estimate the net benefit to IFMs of implementing the Proposed Amendments and Proposed Changes that would require the production of Fund Reports in place of MRFPs would be in the range of $129-360 million, in 2023 dollars, in total over the first ten years after the Proposed Amendments take effect and for all of the IFMs affected by the Proposed Amendments.{13} This is equivalent to a net benefit of $0.9-2.6 million for the average IFM over the first ten years, although this value will likely vary considerably depending on the size and structure of each individual IFM.
ii. Conflicts Workstream
Summary of Net Impact to all IFMs from Conflicts Workstream ($ millions)
Categories |
Low Net Benefit Scenario |
High Net Benefit Scenario |
Description of Costs and Benefits |
|
|||
One-off Benefit (Year 1) |
0.00 |
0.00 |
|
|
|||
Annual benefit (ongoing) |
0.04 |
0.07 |
Ongoing benefit from spending less time meeting conflict of interest reporting requirements due to exemption from s.117 requirements. |
|
|||
Implementation costs (Year 1) |
0.10 |
0.23 |
Implementation costs associated with staff familiarizing themselves with and providing training on the new requirements and implementing systems and processes to meet new requirements. |
|
|||
Annual costs (ongoing) |
0.00 |
0.00 |
Small ongoing cost of $1-3 thousand from completing new elements in the new Form 81-107A |
|
|||
Net Benefits (Year 1) |
-0.06 |
-0.16 |
|
|
|||
Net Benefits over first 10 years (ongoing, in 2023 dollars) |
0.20 |
0.36 |
Net cost expected in Year 1 due to implementation costs, but overall net benefit expected over 10-year period due to ongoing annual benefits from fewer reporting requirements. |
(A) Benefits
The primary benefit to IFMs from the provision of an exemption to requirements in section 117 of the Act which are subject to substantially overlapping reporting requirements in sections 6.2, 6.3 and 6.4 of NI 81-107, is a reduction in the amount of time that will need to be spent by IFMs on satisfying conflict of interest reporting requirements. We estimate that the fund industry will experience savings of $40,00-70,000 in 2023 dollars annually from the elimination of the time needed to prepare the reports that are required pursuant to section 117 of the Act (where they benefit from the exemption).{14}
(B) Costs
We expect that there will be two types of costs to IFMs associated with the exemption being provided: implementation costs and ongoing costs.
Implementation Costs
We estimate that implementation costs would total $100,000-230,000 for the fund industry, in the first year of implementation of the new requirements set out in Form 81-107A, and not experienced thereafter. Implementation costs include:
• Familiarization and review of the Proposed Amendments and Proposed Changes once they have been published in final form. We expect this work to be carried out by IFMs' in-house legal counsel as well as their General Counsel. We expect the costs associated with this task to range from $40,000-80,000 across the fund industry, with more of that cost being borne by IFMs carrying out more intensive efforts to familiarize themselves with and review the new requirements, where they manage reporting issuer investment funds that are expected to engage in related party transactions.{15}
• Training IFM staff with respect to the new requirements set out in the Proposed Amendments and Proposed Changes. We expect this training to be carried out by IFMs' compliance officers as well as their General Counsel. We expect the costs associated with this task to range from $10,000-20,000, across the fund industry, with the costs only being incurred by IFMs that manage reporting issuer investment funds that are expected to engage in related party transactions.{16}
• Implementing operational changes within the IFM to meet the new requirements set out by the Proposed Amendments and Proposed Changes, in the systems and processes of IFMs, with the costs only being incurred by IFMs that manage reporting issuer investment funds which are expected to engage in related party transactions. We expect this work to be carried out by IFMs' in-house legal counsel as well as IFMs' in-house back-end developers, and we assume IFMs will confirm compliance with their external legal counsel. We expect the costs associated with this task to range from $50,000-120,000 across the fund industry, with a larger proportion of those costs arising from the implementation of requirements that are new and not currently requested pursuant to section 117 of the Act or sections 6.2, 6.3 or 6.4 of NI 81-107.{17}
Ongoing Costs
We expect that very limited ongoing costs totalling between $1,000-3,000 annually would arise with respect to completion of the Proposed Form 81-107A. This represents the marginal cost associated with reporting the following information that is required in the Proposed Form 81-107A: (a) information that has been incorporated from section 117 of the Act but which is not currently required to be filed under subsections 6.2(2), 6.3(3) and 6.4(2) of NI 81-107; and (b) information that is not currently required to be filed under subsections 6.2(2), 6.3(3) and 6.4(2) of NI 81-107 or section 117 of the Act.
(C) Net Benefit
We estimate the net benefit to IFMs of implementing the Proposed Amendments and Proposed Changes that would provide of an exemption to requirements in section 117 of the Act which are substantially similar to those in sections 6.2, 6.3 and 6.4 of NI 81-107, for which a new Form 81-1017A would be implemented, would total between $0.2-0.4 million in 2023 dollars over the ten-year period from when the final amendments would take effect, across the industry.{18}
iii. Financial Statements Workstream
Summary of Net Impact to all IFMs from Financial Statements Workstream ($ millions)
Categories |
Net Benefit |
Description of Costs and Benefits |
|
||
One-off Benefit (Year 1) |
0 |
|
|
||
Annual benefit (ongoing) |
4.0 |
Ongoing benefit from spending less time reporting certain class- or series-level disclosures, and lower audit costs. |
|
||
Implementation costs (Year 1) |
0.7 |
Implementation costs associated with staff familiarizing themselves with new requirements and adjusting financial statement templates to meet new requirements. |
|
||
Annual costs (ongoing) |
0 |
|
|
||
Net Benefits (Year 1) |
3.3 |
|
|
||
Net Benefits over first 10 years (ongoing, in 2023 dollars) |
33.8 |
Net benefit expected in both Year 1 and over 10-year period due to ongoing annual benefits from reduced reporting requirements. |
(A) Benefits
We expect that there will be two primary benefits to IFMs associated with elimination of the requirement to prepare certain class- or series-level disclosures that are not required by IFRS in the annual and interim Statement of Comprehensive Income, the annual and interim Statement of Changes in Financial Position, and the notes to the financial statements as prepared on an annual and interim basis.
• The first benefit is a reduction in the amount of time that IFMs will need to spend preparing and reviewing the financial statements of the reporting issuer investment funds, and non-reporting issuer mutual funds in Ontario, they manage. We estimate the savings associated with this to be approximately $1.6 million per year in 2023 dollars, across the industry.{19}
• The second benefit is the expected reduction in audit costs paid by IFMs, arising from the reduced size of the financial statements and notes to the financial statements. We estimate the savings associated with this to be approximately $2.4 million per year in 2023 dollars, across the industry.{20}
(B) Costs
We expect that there will be two primary forms of costs to IFMs associated with the Proposed Amendments associated with this Workstream. Both costs are implementation costs that would only be borne by an IFM in the first year of implementation of the Proposed Amendments, and not experienced thereafter. Implementation costs include:
• Familiarization and review of the Proposed Amendments once they have been published in final form. We expect that this will be carried out by IFMs' in-house financial statement preparers and reviewers. We estimate this will result in a one-time cost of about $40,000 across the fund industry.{21}
• Adjusting financial statement templates used by IFMs to prepare the financial statements of reporting issuer investment funds, and non-reporting issuer mutual funds in Ontario. We expect that this work will also be carried out by IFMs' in-house financial statement preparers and reviewers, and adjustments would be checked by an external audit firm. We estimate this will result in a one-time cost of about $630,000 across the fund industry.{22}
(C) Net Benefits
We estimate the net benefit to IFMs of implementing the Proposed Amendments that would require elimination of the requirement to prepare certain class- or series-level disclosures that are not required by IFRS, in the annual and interim Statement of Comprehensive Income, the annual and interim Statement of Changes in Financial Position, and the notes to the financial statements as prepared on an annual and interim basis, would be about $33.8 million in 2023 dollars over a ten-year period, across the industry.{23}
iv. Additional Initiative -- Implementation of Fund Expense Ratio into Fund Facts and ETF Facts
Summary of Net Impact to all IFMs from Implementation of Fund Expense Ratio (FER, $ millions)
Categories |
Net Benefit |
Description of Costs and Benefits |
|
||
One-off Benefit (Year 1) |
0 |
|
|
||
Annual benefit (ongoing) |
0 |
|
|
||
Implementation costs (Year 1) |
1.3 |
Implementation costs associated with staff familiarizing themselves with and providing training on new requirements and adjusting systems and templates to accommodate implementation of FER. |
|
||
Annual costs (ongoing) |
0 |
|
|
||
Net Benefits (Year 1) |
-1.3 |
|
|
||
Net Benefits over first 10 years (ongoing, in 2023 dollars) |
-1.3 |
Net cost to IFMs of $1.3 million expected in year 1. No ongoing costs. |
(A) Benefits
We do not expect there to be any benefits to IFMs associated with implementation of the FER term into the Fund Facts and ETF Facts.
(B) Costs
We expect that there will be three primary forms of costs associated with the Proposed Amendments associated with this initiative. These costs are implementation costs that would only be borne by an IFM in the first year of implementation of the Proposed Amendments, and not experienced thereafter. These costs include:
• Familiarization and review of the Proposed Amendments once they have been published in final form. We expect that this will be carried out by IFMs' in-house legal counsel. We estimate this will result in a one-time cost of about $10,000 across the industry.{24}
• Training IFM staff with respect to the new requirements set out in the Proposed Amendments. We expect the costs associated with this task to also be about $10,000, across the industry.{25}
• Modification of Fund Facts and ETF Facts templates used by IFMs to prepare the Fund Facts and ETF Facts of reporting issuer mutual funds. We expect that this work will also be carried out by IFMs' in-house legal counsel and back-end developers, and compliance of the template changes with the new requirements will be checked by external legal counsel. We estimate this will result in a one-time cost of about $1.26 million across the industry, although we note that to the extent IFMs have access to software that can make template changes for multiple classes or series of an investment fund simultaneously, we expect the costs may decline.{26}
(C) Net Costs
We expect there to be a net cost associated with implementing the Proposed Amendments that would introduce the FER term into the "Quick facts" and "How much does it cost?" sections of the Fund Facts and ETF Facts. This net cost is estimated to be a one-time cost of about $1.3 million across the fund industry.
b. Investors
i. MRFP Workstream
We expect that investors who receive a Fund Report will be able to review it more quickly than they would have been able to review an MRFP. This is because the Fund Reports will contain significantly less text to review and will also contain significantly more tables, graphics, and thematically chunked information, all of which will aid investors in reviewing and understanding the information presented to them. Our investor testing also suggests that investors will be able to better understand and use the information that is presented to them. A summary of the results is available in the "Overview of results" section of the report in the Investor Testing Report.{27}
As mentioned in the CSA Notice, some disclosure will not be carried forward from the MRFP into the Fund Report (e.g. several requirements in the "Results of Operations" and "Recent Developments" sections of the MRFP, the requirement to provide performance information in respect of each series or class of a reporting issuer investment fund). We are of the view that the information loss arising from this is acceptable given the benefits associated with streamlining on investors' ability to review and understand the Fund Report as a whole. We also note that the investor testing we carried out indicated that 60% of respondents who reviewed Mock-Up 3 thought it contained "about the right amount of information" as compared to 51% for the Control MRFP.
We expect that investors will find it more beneficial to review the conflict of interest-related disclosure in the appendix to the IRC's annual securityholder report, as compared to reviewing the Related Party Transactions disclosure in the MRFP. This is because the new placement will help contextualize this information as being important conflict-related disclosure. In addition, the proposed disclosure requirements will make it simpler for investors to digest information on a reporting issuer investment fund's related party transactions. This is because the new disclosure will identify existing, filed disclosures concerning related party transactions (and provide details where such transactions are not described in filed reports), as compared to requiring that such information be provided in detail even though the information may be substantially duplicated elsewhere.
We expect that investors will not face a significant change in their ability to retrieve Quarterly Portfolio Disclosure via stand-alone documents in each quarter of a year, as compared to being able to do so on a stand-alone basis for two quarters of a year and directly in the Annual MRFP and the Interim MRFP at the other two quarters of a year.
ii. Conflicts Workstream
We expect that investors who review conflict of interest related disclosures will benefit from being able to carry out their reviews more efficiently given the elimination of duplicative reports that would have been filed if the amendments contemplated as part of the Conflicts Workstream were not in force. We also expect that investors who review the reports contemplated by sections 6.2, 6.3 and 6.4 of NI 81-107 will benefit from being able to review such disclosure in a standardized format, which will be achieved through implementation of Proposed Form 81-107A. We also note that the Proposed Form 81-107A will include disclosure requirements from section 117 of the Act that CSA staff consider to be material to the conflicts at focus. While reports filed pursuant to section 117 of the Act are required to be filed more frequently (within 30 days after the end of the month in which an applicable transaction occurs) than a completed Proposed Form 81-107A (will only need to be filed annually), we do not expect a typical investor to be disadvantaged by having access to this type of information on a less frequent basis.
iii. Financial Statements Workstream
We expect that investors will find it more convenient to review financial statement disclosure without the class or series level information that is proposed to be removed from the Statement of Comprehensive Income, the Statement of Changes in Financial Position, and the notes to the financial statements. This is because we are of the view that the required disclosure is of minimal utility for investors (it does not assist the typical investor in making decisions regarding their holdings) and therefore unnecessarily lengthens the financial statements.
iv. Additional Initiative -- Implementation of Fund Expense Ratio into Fund Facts and ETF Facts
We expect that investors will find it useful to have a more complete picture of the total costs of investing when reviewing a "Quick facts" section of the Fund Facts and ETF Facts. We also expect that investors will benefit from having consistency in the terminology used to describe the sum of the management expense ratio and trading expense ratio, by implementing the FER term into the "How much does it cost?" section of the Fund Facts and ETF Facts.
The following provisions of the Act provide the Commission with authority to adopt the Proposed Amendments:
Paragraph 22 of subsection 143(1) of the Act authorizes the Commission to make rules prescribing requirements in respect of the preparation and dissemination and other use, by reporting issuers, of documents providing for continuous disclosure that are in addition to the requirements under this Act, including requirements in respect of,
i. an annual report,
ii. an annual information form, and
iii. supplemental analysis of financial statements.
Paragraph 22.1 of subsection 143(1) of the Act authorizes the Commission to make rules respecting the preparation, form and content requirements applicable to the public dissemination of forward-looking information by reporting issuers where the dissemination is not part of a required filing.
Paragraph 25 of subsection 143(1) of the Act authorizes the Commission to make rules prescribing requirements in respect of financial accounting, reporting and auditing for purposes of this Act, the regulations and the rules, including,
i. defining accounting principles and auditing standards acceptable to the Commission,
ii. financial reporting requirements for the preparation and dissemination of future-oriented financial information and pro forma financial statements,
iii. standards of independence and other qualifications for auditors,
iv. requirements respecting a change in auditors by a reporting issuer or a registrant,
v. requirements respecting a change in the financial year of an issuer or in an issuer's status as a reporting issuer under this Act, and
vi. defining auditing standards for attesting to and reporting on a reporting issuer's internal controls.
Paragraph 30 of subsection 143(1) of the Act authorizes the Commission to make rules prescribing time periods under section 107 of the Act or varying or providing for exemptions from any requirement of Part XXI (Insider Trading and Self-Dealing).
Paragraph 31 of subsection 143(1) of the Act authorizes the Commission to make rules regulating investment funds and the distribution and trading of the securities of investment funds, including,
i. varying Part XV or Part XVIII by prescribing additional disclosure requirements in respect of investment funds and requiring or permitting the use of particular forms or types of additional offering or other documents in connection with the funds,
ii. prescribing permitted investment policy and investment practices for investment funds and prohibiting or restricting certain investments or investment practices for investment funds,
ii.1 prescribing requirements for investment funds in respect of derivatives,
iii. prescribing requirements governing the custodianship of assets of investment funds,
iv. prescribing minimum initial capital requirements for investment funds making a distribution and prohibiting or restricting the reimbursement of costs in connection with the organization of a fund,
v. prescribing matters affecting investment funds that require the approval of security holders of the fund, the Commission or the Director, including, in the case of security holders, the level of approval,
vi. prescribing requirements in respect of the calculation of the net asset value of investment funds,
vii. prescribing requirements in respect of the content and use of sales literature, sales communications or advertising relating to investment funds or the securities of investment funds,
viii. designating mutual funds as private mutual funds and prescribing requirements for private mutual funds,
ix. respecting sales charges imposed by a distribution company or contractual plan service company under a contractual plan on purchasers of shares or units of an investment fund, and commissions or sales incentives to be paid to registrants in connection with the securities of an investment fund,
x. prescribing the circumstances in which a plan holder under a contractual plan has the right to withdraw from the contractual plan,
xi. prescribing procedures applicable to investment funds, registrants and any other person or company in respect of sales and redemptions of investment fund securities and payments for sales and redemptions,
xii. prescribing requirements in respect of, or in relation to, promoters, advisers or persons and companies who administer or participate in the administration of the affairs of investment funds.
Paragraph 39 of subsection 143(1) of the Act authorizes the Commission to make rules requiring or respecting the media, format, preparation, form, content, execution, certification, dissemination and other use, filing and review of all documents required under or governed by this Act, the regulations or the rules, all applications to the Commission under the Business Corporations Act and all documents determined by the regulations or the rules to be ancillary to the documents, including,
i. applications for registration and other purposes,
ii. preliminary prospectuses and prospectuses,
iii. interim financial reports and financial statements,
iv. proxies and information circulars, and
v. take-over bid circulars, issuer bid circulars and directors' circulars.
Paragraph 39.1 of subsection 143(1) of the Act authorizes the Commission to make rules governing the approval of any document described in paragraph 39.
Paragraph 47 of subsection 143(1) of the Act authorizes the Commission to make rules regulating scholarship plans and the distribution and trading of the securities of scholarship plans.
Paragraph 56 of subsection 143(1) of the Act authorizes the Commission to make rules prescribing, providing for exemptions from or varying any or all of the time periods in this Act or the regulations.
Paragraph 62 of subsection 143(1) of the Act authorizes the Commission to make rules requiring investment funds to establish and maintain a body for the purposes described in subsection 121.4 (1), prescribing its powers and duties and prescribing requirements relating to,
i. the mandate and functioning of the body,
ii. the composition of the body and qualifications for membership on the body, including matters respecting the independence of members, and the process for selecting the members,
iii. the standard of care that applies to members of the body when exercising their powers, performing their duties and carrying out their responsibilities,
iv. the disclosure of information to security holders of the investment fund, to the investment fund manager and to the Commission, and
v. matters affecting the investment fund that require review by the body or the approval of the body.
a. MRFP Workstream
i. Status Quo
An alternative considered was to maintain the existing requirements for the MRFP.
ii. Eliminate the Requirement to Prepare an MRFP
Another alternative considered was to completely eliminate the requirement for a reporting issuer investment fund to prepare an MRFP. We determined, however, that investors in every reporting issuer investment fund should be able to review a filed, standardized continuous disclosure document that would provide them with key information regarding their holdings.
iii. Eliminate the Requirement to Prepare an Interim MRFP
Another alternative we considered was to eliminate the requirement to prepare an Interim MRFP while maintaining the requirement to prepare an Annual MRFP in its current form, or in a streamlined form. We determined, however, that investors in every reporting issuer investment fund should be able to review a comprehensive update regarding their holdings more frequently than once a year (although we note that reporting issuer scholarship plans currently only have a once-per-year filing requirement which we are not proposing to modify).
b. Conflicts Workstream
An alternative considered was to maintain the existing reporting requirements in respect of reporting issuer investment fund conflicts of interest. We determined, however, that doing so would leave in place a situation where management companies must file reports pursuant to section 117 of the Act which in many cases may contain substantially duplicative information as the reports required to be filed pursuant to subsections 6.2, 6.3 and 6.4 of NI 81-107.
c. Financial Statements Workstream
An alternative we considered was to maintain the existing reporting requirements in respect of financial statement disclosure of reporting issuer investment funds, and non-reporting issuer mutual funds in Ontario. We determined, however, that the disclosure holds minimal utility for investors and is therefore unduly burdensome for reporting issuer investment funds, and non-reporting issuer mutual funds in Ontario, to prepare and have audited, and unnecessary for investors to review.
d. Additional Initiative -- Implementation of Fund Expense Ratio into Fund Facts and ETF Facts
An alternative we considered was to not introduce a reference to the FER in the Fund Facts and ETF Facts. We determined, however, that introducing the term would benefit investors and that the net financial cost to IFMs associated with the revision was not significant enough to warrant not proceeding.
The Commission is not relying on any unpublished study, report or other written material in proposing the Proposed Amendments and Proposed Changes.
{1} For ease of comprehension, we have carried out our cost-benefit analysis from the perspective of the IFMs that manage investment funds, as opposed to the investment funds themselves.
{2} An OSC list of registered firms is available here: https://www.osc.ca/en/industry/registration-and-compliance/registrant-search/registered-firms-list.
{3} This is given the operation of sections 1.2, 2.1 and 2.3 of NI 81-106.
{4} https://investorcentre.ific.ca/evolution-mutual-funds/
{5} https://www12.statcan.gc.ca/census-recensement/2021/dp-pd/prof/details/page.cfm?Lang=E&DGUIDList=2021A000011124&GENDERList=1&STATISTICList=?1&HEADERList=0&SearchText=Canada
{6} https://www.ific.ca/en/articles/who-we-are-our-industry/
{8} We calculated these figures by assuming an annual cost of $125 million to produce the Annual MRFP and the Interim MRFP across the industry. This figure was prepared in part using an estimate of the industry-wide cost of preparing interim MRFPs that was provided by an industry stakeholder on page 2 of the following public comment letter to a prior CSA consultation: https://www.osc.ca/sites/default/files/2021-09/com_20210917_51-102_sklar.pdf. This is equivalent to an average cost of about $29,300 per reporting issuer investment fund. While we did not incorporate this into our analysis, it is possible IFMs that manage a greater number of reporting issuer investment funds may experience diminishing returns in their savings on a "per reporting issuer investment fund" basis.
{9} We assumed that it would take in-house legal counsel at an IFM between 16 and 96 hours to familiarize themselves with the Proposed Amendments and Proposed Changes, depending on the size of the IFM. We assumed that their hourly wage would be $83 per hour. We also assumed that it would take the General Counsel at an IFM 1-4 hours to familiarize themselves with the Proposed Amendments and Proposed Changes. We assumed that their hourly wage would be $124 per hour. We then extrapolated these costs across the 137 IFMs of reporting issuer investment funds in the industry. Note: We assumed the same in-house legal counsel and General Counsel experience and hourly wage levels as part of our other estimates as well.
{10} Hourly wages in this Annex are informed by annual salaries from the Hays Canada 2023 Salary Guide, the Randstad Canada 2023 Salary Guide and the Robert Half 2024 Canada Salary Calculator. We assumed a 2,080-hour work year.
{11} We assumed it would take in-house legal counsel between 16 and 48 hours to prepare for, and carry out, such training, depending on the number of staff involved and the size of the IFM. We also assumed that it would take the General Counsel 0.5-1 hours to prepare for, and carry out, such training (together with in-house legal counsel, who would be the primary trainer). We then extrapolated these costs across the industry.
{12} We assumed implementation costs to arise from in-house legal counsel taking between 20 and 40 hours per reporting issuer to work on implementation issues, back-end developers at an IFM taking between 20 and 40 hours per reporting issuer to work on implementation issues, as week as between 2 and 4 hours from an external legal counsel to check and IFM's compliance after implementation. We then extrapolated these costs across the industry. We assumed a back-end developer would have an hourly rate of $97 per hour and external legal counsel's hourly rate would be $350 per hour. Note: We assumed the same back-end developer and external legal counsel pay levels as part of our other cost-benefit analyses as well.
{13} These figures were computed using a discounted cash flow analysis with a discount rate of 7.0% and a wage growth rate of 3.4%.
{14} We assume that it currently takes a compliance officer 4 hours and a General Counsel 1 hour to prepare a report required pursuant to section 117 of the Act. The report covers all transactions by issuers at an IFM at the time of reporting. These reports would no longer be required to be filed pursuant to the Proposed Amendments (i.e. for all the reporting issuer investment funds managed by an IFM that would need to make a report). We also assumed that a compliance officer's hourly wage would be $61 per hour. (Note: We assumed the same compliance officer hourly wage levels as part of our other estimates as well.) While, as part of this analysis, we did not determine the number of IFMs currently filing reports under section 117, we have assumed that between 21 and 42 IFMs may benefit from the exemption to the reporting requirements in section 117 of the Act. This assumption is informed by current conflict reports filed pursuant to NI 81-107. We assume that, on average, these IFMs would file reports under section 117 about 5 times per year.
{15} For IFMs that manage reporting issuer investment funds which they do not expect to engage in related party transactions (which we assumed to be about 60-70% of IFMs), we assumed that it would take a compliance officer between 1 and 4 hours, per IFM, to familiarize themselves with the Proposed Amendments and Proposed Changes. We also assumed that it would take the General Counsel 1 hour to familiarize themselves with the Proposed Amendments and Proposed Changes.
For IFMs that manage reporting issuer investment funds which they expect to engage in related party transactions (which we estimate to be about 30-40% of IFMs), we assumed that the intensiveness of the familiarization and review process would be greater, such that that it would take a compliance officer between 4 and 8 hours to familiarize themselves with the Proposed Amendments and Proposed Changes. We also assumed that it would take the General Counsel 1-2 hours to familiarize themselves with the Proposed Amendments and Proposed Changes.
{16} We expect it to take a compliance officer between 2 and 4 hours to prepare for and carry out such training. We also assumed that it would take the General Counsel 1 hour to prepare for and carry out such training (together with the compliance officer, who would be the primary trainer).
{17} We calculated this figure by first identifying which elements of Proposed Form 81-107A were existing requirements in section 117 of the Act or sections 6.2, 6.3, 6.4 of NI 81-107, and which requirements of Proposed Form 81-107A were new. We assumed that the existing requirements would be less costly to implement than the new requirements.
In respect of the existing requirements, we assumed that it would take in-house legal counsel between 1 and 2 hours to implement. We also assumed that it would take a compliance officer between 4 and 8 hours to implement systems and processes to fulfill those requirements, and external legal counsel would take 0.5 hours to confirm an IFM's implementation complies with the requirements.
In respect of the new requirements, we assumed that it would take the same compliance officer between 8 and 16 hours to implement. We also assumed that it would take the in-house legal counsel between 1 and 2 hours to implement systems and processes to fulfill the new requirements, and external legal counsel would take 0.5 hours to confirm an IFM's implementation meets the requirements.
{18} These figures were computed using a discounted cash flow analysis with a discount rate of 7.0% and a wage growth rate of 3.4%.
{19} We calculated this figure by assuming that, in a given year, a financial statement preparer and reviewer at an IFM would save 1.75 hours of time on a set of annual financial statements of a single issuer, and 1.75 hours of time on a set of the interim financial statements of a single issuer (3.5 hours total) as a result of the Proposed Amendments. We also assumed an hourly staff wage for such an in-house staff member at an IFM would be $70 per hour.
{20} We calculated this figure by assuming that, in a given year, an auditor would save 1.0 hour of time on a set of annual financial statements of a single issuer, and 0.5 hours of time on a set of the interim financial statements of a single issuer (1.5 hours total) as a result of the Proposed Amendments. We also assumed an hourly rate charged for external audit is $250 per hour.
{21} We expect that each financial statement preparer and reviewer will take approximately 30 minutes to familiarize themselves with the new requirements. We assumed that, on average, about 3 preparers and reviewers at each IFM would need to familiarize themselves with the new requirements, although we expect this number to vary by IFM size. We also assumed that there would be 424 Ontario-based IFMs that would be impacted.
{22} We expect that a financial statement preparer or reviewer would take approximately 30 minutes to adjust financial statement templates (both annual and interim) for each impacted reporting issuer investment fund, and non-reporting issuer mutual fund in Ontario, based on the new requirements. We assumed an external audit firm would spend, on average, 15 minutes per fund checking the adjusted templates meet the new requirements, although we expect this time to vary depending on the number of series and funds managed by an IFM. We also estimated that there would be 6446 issuers that would be impacted (i.e. would need to have their financial statement templates adjusted).
{23} These figures were computed using a discounted cash flow analysis with a discount rate of 7.0% and a wage growth rate of 3.4%.
{24} We assume that in-house legal counsel will take approximately 30 minutes each to familiarize themselves with the new requirements, and a General Counsel would spend about 30 minutes. We also estimated that there are 125 Ontario-based IFMs that manage conventional reporting issuer mutual funds and reporting issuer ETFs that would be impacted.
{25} We expect it to take in-house legal counsel 30 minutes to prepare for, and carry out, such training. We also calculated that it would take the General Counsel 30 minutes to prepare for, and carry out, such training (together with the in-house legal counsel, who would be the primary trainer). We then extrapolated these costs across the industry.
{26} We assumed implementation costs to arise from in-house legal counsel taking between 20 and 30 minutes for each series per reporting issuer to work on implementation issues depending on the numbers of reporting issuers managed by the IFM, as well as from back-end developers at an IFM taking between 10 and 20 minutes for each series per reporting issuer to work on implementation issues. We assumed external legal counsel would spend between 5 and 10 minutes reviewing the template modifications for each series of a reporting issuer. We then extrapolated these costs across the industry and assumed that, on average, each mutual fund consisted of 5 series and each ETF consisted of 1 series.
{27} The testing found that Mock-Up 3 scored a relative increase in the "core comprehension" metric of 0.59 points on a 13-point scale against a document that represented the current form of an MRFP. The testing also found an increase in the "applied comprehension" metric of 0.18 points on a 5-point scale, as well as an increase in the "ease of finding information" metric of 0.25 points on a 5-point scale.